RESOLUTION NO. R-2022-073
400 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #2
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH HUNTER
SMITH ARCHITECTURE FOR CONSTRUCTION ADMINISTRATION SERVICES IN THE AMOUNT OF $39,170 FOR THE CORPORATION YARD MAINTENANCE BUILDING REMODEL & ADDITION, CITY HALL 1ST FLOOR SAFETY
ENHANCEMENT AND EMPLOYEE LOUNGE TENANT IMPROVEMENTS PROJECT WHEREAS, on November 2, 2021 a Professional Services Agreement with Hunter Smith Architecture (Hunter Smith) was executed under the City Manager's authority in the amount of $24,075 for Construction Administration Services for the Corporation Yard Maintenance Building Remodel & Addition, City Hall 1 st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project; and
WHEREAS, per the City's Purchasing Policy, the City Manager may approve contract amendments for changes or additions to the original scope of work that result in less than a $50,000 annual contract amount; and
WHEREAS, on January 26, 2022, Amendment #1 in the amount of $17,025 was executed under the City Manager's authority, bringing the contract amount to $41,100-1 and 'Mnw WHEREAS, construction of the project at City Hall is substantially complete; and WHEREAS, there has been additional work required at the Corporation Yard due to construction delays and the identification of unknown existing conditions and Hunter Smith has now exceeded the contract budget; and
WHEREAS, Hunter Smith has provided a cost proposal to allow for construction administration services for the final portions of work and the close out of the contract bringing the total contract cost to $80,270-1 and.
WHEREAS, there is sufficient budget available in the project budget to support this additional work and related costs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #2 to the existing Professional Services Agreement with Hunter Smith Architecture for Construction Administration Services in the amount of $39,170 for the Corporation Yard Maintenance Building Remodel & Addition, City Hall 1st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project in fiscal year 2023 (Exhibit A).
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R-2022-073
UPON MOTION OF Council Member Blake, seconded by Mayor Pro Tern Reiss, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 16tn day of August 2022, by the following vote:
AYES: 5 Blake, Reiss, Guthrie, Newton, Waage
NOES: 0
ABSENT: 0
ABSTAIN: 0
RECUSED: 0
Approved: Attest:
Ed Matai e, Mayor rica nd ie , Ci Cler
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R-2022-073
Exhibit A
AMENDMENT # 2
to the
NOVEMBER 2, 2021 AGREEMENT BETWEEN THE CITY OF PISMO BEACH 'Aw AND HUNTER SMITH ARCHITECTURE
Pursuant to the November 2, 2021 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as "City," and Hunter Smith Architecture, hereinafter referred to as "Vendor," City and Vendor hereby agree as follows:
1. Additional services shall be performed as set forth in the proposal dated July 8, 2022, which is attached hereto and by this reference made a part hereof.
2. Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of thirty-nine thousand one hundred seventy dollars ($39,170), without prior written approval of the City.
3. The revised fee under the November 2, 2021 contract, plus this addendum, is eight thousand two hundred seventy dollars ($80,270).
4. All other provisions of the City hall and Corporation Yard Remodel Project Construction Administration agreement between City and Vendor shall remain in full force and effect.
CITY: VENDOR:
City of Pismo Beach, a Municipal Corporation Hunter Smith Architecture Signed:
4000 Name: Benjamin A. Fine, P.E.
Title: Director of Public Works/City Engineer
Dated:
Signed:
Name: James R. Lewis
Title: City Manager
Dated:
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
Attachment: Scope/Cost Proposal
Signed:
Name:
Title:
Dated:
Address for giving notice:
(if changed from prior agreement)
Email address for official communications:
(if changed from prior agreement)
Vendor Representative:
(if changed from prior agreement)
Name/Title:
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R-2022-073
Exhibit A
H S HUNTER SMITH
ARCHITECTURE
SAN LUiS 0BISVO
VIA E-MAIL
July 8, 2022
City of Pismo Beach
Chad Stoehr
760 Mattie Road
Pismo Beach CA 93449
The following request for additional funds is the result of additional construction administration work from an expanded scope of work and the identification of unknown (and unknowable) existing conditions. The work covered in this scope of work is on -going.
PROJECT LOCATION
Corporation Yard
550 Frady Lane
Pismo Beach CA 93449
SCOPE OF WORK
Payment for services in excess of the work order resulting from unknown existing conditions.
This includes structural retrofits, ADA ramp upgrades, and corrections resulting from faulty installation or construction. These services were included in invoice #1165 for $17,620 (attached).
Ongoing Construction Administration services to be performed include:
1. Structural observations & reports
2. Project meetings & submittal review services.
3. Punch list development and supervision
4. PG&E Shutdown for switch gear upgrades
Provide as -built plan sets for the City Hall Downstairs, the City Hall Lounge, and the Corp Yard.
Draft all changes from the original and approved plan set as determined through the submittal process into a complete plan set reflecting actual existing conditions.
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Exhibit A
H S HUNTER SMITH
ARCHITECTURE
SAN LUIS OBISPO
COMPENSATION
To accomplish the Scope of Work, the Owner will compensate Hunter Smith & Associates, Inc.
DBA Hunter Smith Architecture on an hourly basis in an amount not -to -exceed thirty-nine thousand, one -hundred seventy dollars ($39,170).
Any additional services will be performed on an hourly basis at the following rates:
Principal Architect
$225
Associate Architect
$187.50
Architectural Designer
$175
We appreciate the opportunity to work with the City of Pismo Beach, and look forward to continuing our work together to successfully finish this project.
Sincerely,
�..r Logan Hunter
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Hunter Smith Architecture
860 Walnut Street Suite B
H S San Luis Obispo , CA 93401, United States
Tel: 805-544-3380 Fax: 805-544-8625
[email protected]
www.huntersmitharchitecture.com
City of Pismo Beach Finance Department
760 Mattie Road
Pismo Beach, CA 93449
012 - Pismo Corp. Yard & City Hall
Exhibit A
INVOICE
INVOICE DATE:6/15/2022
INVOICE NO: INV1165
BILLING THROUGH: 6/15/2022
Managed By: Dana Hunter
For unbilled hours on the Corp Yard/City Hall projects. See the following page for summary of time entries billed and un-billed to date.
PO # 0000001193
Vendor # 14246
PROFESSIONAL SERVICES
ACTIVITY HOURS RATE AMOUNT
Construction Administration - Sergio Sanchez: 8.50 $175.00 $1,487.50 Construction Administration - Craig Smith: 71.70 $225.00 $16,132.50 wo
TOTAL SERVICES 80.20 $17,620.00
SUBTOTAL $17,620.00
AMOUNT DUE THIS INVOICE $17,620.00
This invoice is due on 7/15/2022
ACCOUNT SUMMARY
SERVICES BTD EXPENSES BTD LAST INV NO LAST INV DATE LAST INV AMT LAST PAY AMT PREV UNPAID AMT $58,373.23 $346.77 INV1142 5/31/2022 $1,961.00 $15,064.00 $1,961.00 TOTAL AMOUNT DUE INCLUDING THIS INVOICE $19,581.00
RETAINER SUMMARY
RECEIVED APPLIED BALANCE
$0.00 $0.00 $0.00
W4
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Hunter Smith Architecture
860 Walnut Street Suite B
HI S San Luis Obispo , CA 93401, United States
HUNTER STATH I ARCHITECTURE Tel: 805-544-3380 Fax: 805-544-8625 [email protected]
www.huntersmitharchitecture.com
City of Pismo Beach Finance Department
760 Mattie Road
Pismo Beach, CA 93449
Exhibit A
INVOICE
INVOICE DATE:6/15/2022
INVOICE NO: INV1165
BILLING THROUGH: 6/15/2022
We appreciate your prompt payment. If you would like to pay by wire transfer, please send payment to the following account:
Chase Bank
Account: 731505696
Routing: 021000021
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