PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
Adopt Minutes of the August 16, 2022 Special and Regular Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1. Draft Minutes from August 16, 2022
Submitted by: Erica Inderlied, City Clerk Meeting Date: September 6, 2022 City Manager Approval:
Council Agenda 9-6-2022 9.A-1
DRAFT MINUTES
Pismo Beach City Council
Tuesday, August 16, 2022
Special Meeting—4:00 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 4:00 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Nadia Feeser, Administrative Services Director
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. AGENDA ITEMS
Item 3.A: Fiscal Year (FY) 2023 Outside Requests for City Donations (Feeser) Recommendation: Adopt a Resolution approving and appropriating contributions to outside agencies for FY 2023.
Presenting staff:
Nadia Feeser, Administrative Services Director
Gordon Jackson, Director of Tourism and Events
James R. Lewis, City Manager
Council Agenda 9-6-2022 9.A-2
Attachment 1
Call for public comment:
The following commented:
Judy Jimenez, Assistance League of SLO County
Chuck Davison, Visit SLO Cal
Andy McKay, Surfing for Hope
Rhonda Cardinal, Basin Street Regulars
Jack Lahey, CAPSLO
Tito Ponce, Peoples’ Self-Help Housing
Jeanette Vierra, Pismo Beach Chamber of Commerce
Tom Speidel, SLO County YMCA
Riley Smith, United Way
Action: Adopt a Resolution approving and appropriating contributions to outside agencies for FY 2023, in the following amounts:
Agency Amount Fund
5Cities Homeless Coalition 25,000 General Fund
American Red Cross 3,500 General Fund
Assistance League of SLO County 3,200 General Fund
Association of Amputee Surfers 4,000 General Fund
CAPSLO Home Repair Program 4,500 Housing In-Lieu
CAPSLO 40 Prado Homeless Svcs 5,000 General Fund
CAP-SLO Health and Prevention 5,000 General Fund
ECO-SLO County Coastal Cleanup 5,000 General Fund
Five Cities Meals on Wheels 10,000 General Fund
NOOR Foundation 15,000 General Fund
Peoples’ Self-Help Housing 0 Housing In-Lieu
Pismo Beach Chamber of Commerce 5,000 General Fund
Shower the People of SLO 7,500 General Fund
SLO County Housing Trust Fund 3,000 Housing In-Lieu
SLO County YMCA 3,500 General Fund
SLO SCORE 2,000 General Fund
United Way SLO County 211 Hotline 7,500 General Fund
Basin Street Regulars/Jubilee by the Sea 10,000 LBID
San Luis Obispo Int'l Film Festival 5,000 LBID
Pismo Beach Chamber of Commerce 15,000 LBID
SLO Coast Wine Collective 0 LBID
Surfing for Hope (SLO CAL Open) 20,000 LBID
Motion: Reiss
Second: Newton
Council Agenda 9-6-2022 9.A-3
Attachment 1
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Newton, Blake, Guthrie, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-071 adopted.
4. CITY COUNCIL COMMENTS AND REQUESTS
None.
5. ADJOURNMENT
At 5:05 p.m., to the 5:30 p.m. Regular Meeting.
Council Agenda 9-6-2022 9.A-4
Attachment 1
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer (via teleconference) David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
James R. Lewis, City Manager
Chris Trimble, Police Commander
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
None.
Council Agenda 9-6-2022 9.A-5
Attachment 1
5. PUBLIC COMMENT PERIOD
Call for public comment:
Rob Lewin, American Red Cross, commented.
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Newton:
San Luis Obispo County Integrated Waste Management Authority (IWMA) Board.
Mayor Waage:
League of California Cities Coastal Cities Group, Sea Level Rise Working Group.
San Luis Obispo County Community Fire Safe Council.
San Luis Obispo Local Agency Formation Commission (SLO LAFCO).
9. CONSENT CALENDAR
Call for public comment: No comment.
Council Member Blake requested that Item 9.G: Rescission of Resolution R-2020-094 and Setting of Debarment Hearing for V. Lopez Jr. & Sons General Engineering Contractors, be pulled for discussion.
Action: Adopt Consent Calendar.
Motion: Reiss
Second: Guthrie
Vote: The motion passed on the following vote (Items 9.A through 9.F; 9.H):
Ayes: 5 Reiss, Guthrie, Blake, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Council Agenda 9-6-2022 9.A-6
Attachment 1
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1.Adopt Minutes of the February 8, 2022 Special Advisory Body Interviews;
2. Adopt Minutes of the May 20, 2022 Special Closed Session;
3. Adopt Minutes of the August 2, 2022 Closed and Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:
1.Approve the Summary of Payroll Register for July 31, 2022;
2. Approve the Register of Demands for July 8, 2022, July 15, 2022, July 22, 2022, and July 29, 2022.
Item 9.C: Department Activity Reports for July 2022 (All) Recommendation:
Receive reports as information only.
Item 9.D: Update on March 16, 2020 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:
No action required; information only.
Item 9.E: Appointment of Voting Delegates for the 2022 League of California Cities Annual Conference (Inderlied)
Recommendation:
Adopt a Resolution designating voting delegates for the 2022 League of California Cities Annual Conference.
Legislative Record: Resolution R-2022-072 adopted.
Item 9.F: Amendment #2 to the Agreement with Hunter Smith Architecture for Construction Administration Services for the Corporation Yard Maintenance Building Remodel & Addition, City Hall 1st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute Amendment #2 to the existing Professional Services Agreement with Hunter Smith Architecture for Construction Administration Services in the amount of $39,170 for the Corporation Yard Maintenance Council Agenda 9-6-2022 9.A-7
Attachment 1
Building Remodel & Addition, City Hall 1st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project.
Legislative Record: Resolution R-2022-073 adopted.
Item 9.G: Rescission of Resolution R-2020-094 and Setting of Debarment Hearing for V. Lopez Jr. & Sons General Engineering
Contractors (Fleishman)
Pulled from the Consent Calendar for discussion.
Item 9.H: Adoption of Findings Relating to AB 361 (Virtual Meetings) (Inderlied)
Recommendation:
Adopt the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
State or local officials continue to impose or recommend measures to promote social distancing.
10. ITEMS PULLED FROM CONSENT
Item 9.G: Rescission of Resolution R-2020-094 and Setting of Debarment Hearing for V. Lopez Jr. & Sons General Engineering Contractors (Fleishman)
Recommendation: Adopt a Resolution rescinding R-2020-094 and setting a hearing for December 20, 2022 to consider declaring V. Lopez Jr. & Sons General Engineering Contractors, Inc. a non-responsible bidder, in the event the parties are unable to resolve the matter before that date.
Presenting staff:
David Fleishman, City Attorney
James R. Lewis, City Manager
Call for public comment: No comment.
Council Agenda 9-6-2022 9.A-8
Attachment 1
Action: Adopt a Resolution rescinding R-2020-094 and setting a hearing for December 20, 2022 to consider declaring V. Lopez Jr. & Sons General Engineering Contractors, Inc. a non-responsible bidder, in the event the parties are unable to resolve the matter before that date, with the following revision:
1. Insert the words “effective June 24, 2022” into the action clause rescinding Resolution R-2020-094.
Motion: Waage
Second: Blake
Vote: The motion passed on the following vote:
Ayes: 5 Waage, Blake, Guthrie, Newton, Reiss
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-074 adopted.
11. PUBLIC HEARINGS
None.
12. BUSINESS ITEMS
Item 12.A: Budget Adjustments for Fiscal Years 2022 and 2023 (Feeser) Recommendation: Adopt a Resolution approving and appropriating budget adjustments for Fiscal Years 2022 and 2023.
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Chris Trimble, Police Commander
Call for public comment: No comment.
Action: Adopt a Resolution approving and appropriating budget adjustments for Fiscal Years 2022 and 2023.
Motion: Newton
Second: Guthrie
Council Agenda 9-6-2022 9.A-9
Attachment 1
Vote: The motion passed on the following vote:
Ayes: 5 Newton, Guthrie, Blake, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-075 adopted.
Action: Consensus among a majority of the Council to direct staff to return with an agenda item allowing the Council to consider the use of “Next-Level Service” funds in FY 2023 for additional maintenance work, such as weed removal and trash pickup, to be performed as a staff service rather than by a contractor.
Item 12.B: Direction on Palisades and Chumash Parks Playground Project (Fine) Recommendation: Provide staff with direction on how to proceed with the Palisades and Chumash Parks Playground projects.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Consensus in support of providing the following direction to staff:
1. Proceed with “Option B” (replace all play equipment) for Chumash Park, as outlined in staff’s report.
2. Proceed with “Option B” (new equipment at a location approximately midway between the parking lot and the existing play equipment) for Palisades Park, as outlined in staff’s report, to be constructed at the lowest possible grade.
3. If possible within the existing project budget, include paving the parking lot at Chumash Park as part of the 2022 Paving Project.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent:0
Abstain:0
Recused: 0
Council Agenda 9-6-2022 9.A-10
Attachment 1
13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus among a majority of the Council to direct staff to return with information as part of the next water supply update report analyzing the fiscal impacts of offering a higher per-square-foot rebate for the “Cash 4 Grass” water conservation program, in an effort to further incentivize the program.
Consensus among a majority of the Council to direct staff to return with the next Public Safety Facility update and direction agenda item at the September 6, 2022 meeting.
Consensus among a majority of the Council to direct staff to coordinate a reception for the California Coastal Commission during the week of its next meeting, to be held in Pismo Beach.
14. ADJOURNMENT
At 7:09 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 9-6-2022 9.A-11
Attachment 1