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1 RESOLUTION NO. R-2022-076
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR AN AMOUNT NOT TO EXCEED $126,000 IN FISCAL YEAR 2023 WITH URBAN PLANNING CONCEPTS, INC. FOR PROFESSIONAL IN-HOUSE PLANNING
SERVICES
WHEREAS, since February 2018, the City has contracted with Urban Planning Concepts, Inc. for various professional planning services; and
WHEREAS, the City is nearing the end of the update to the General Plan/Local Coastal Program, which has been managed by Urban Planning Concepts, Inc. and there is a need for continued project management; and
WHEREAS, Urban Planning Concepts, Inc. personnel have provided the City with a high level of skill and experience to assist with advanced planning services; and WHEREAS, Urban Planning Concepts, Inc. will continue to provide valuable assistance with the Local Coastal Program update; and
WHEREAS, the costs of these renewed services were budgeted as part of the Fiscal Year (FY) 2023 Mid -Cycle Budget adjustments in the General Fund Community Development Department Planning Division Local Coastal Plan Update project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute an agreement with Urban Planning Concepts, Inc. for in-house planning services in an amount not to exceed $126,000 (scope provided as Exhibit A) in FY 2023.
UPON MOTION OF Council Member Guthrie, seconded by Council Member Newton, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of September 2022, by the following vote:
AYES: 4 Guthrie, Newton, Reiss, Waage
NOES: 0
ABSENT: 1 Blake
ABSTAIN: 0
RECUSED: 0
Approved:
Ed Wa e, Mayor\rica Inder •, City Clerk
Attest:
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R-2022-076
Exhibit A
U
URBAN
PLANNING
CONCEPTS. INC.
URBAN DESIGN • LAND PLANNING • ENVIRONMENTAL ANALYSIS
August 1, 2022
Mathew Downing, AICP
City of Pismo Beach
760 Mattie Road
Pismo Beach, CA 93449
Re. Proposal Addendum for Planning Services
Dear Mr. Downing,
It has been a pleasure working with you and your staff at the City's Planning Division. UPC was hired by the City in 2018 to assist with a variety of tasks including an update to the General Plan and Local Coastal Program (GP/LCP). An approximate one year pause in services in 2020 was taken due to the pandemic. UPC was rehired in June 2021 to continue planning services associated with the GP/LCP.
To date significant progress has been made on the GP/LCP with draft documents produced for the Land Use, Noise. Safety. Circulation, and Conservation and Open Space Elements. A draft zoning code has been completed as well as the draft Environmental Impact Report (EIR).
Our contract was intended to accommodate one year of planning services, through the local public hearing process. However the City Council has decided to review each document in closer detail than was anticipated, through a series of study sessions. There were a total of six monthly study sessions scheduled, three of which have already occurred. However based on the amount of content covered in the study sessions thus far, we anticipate a minimum of four more study sessions prior to starting the public hearing process. This does not include study sessions for the updated zoning code.
Services
Urban Planning Concepts will continue to provide the following services for the overall project management for the GP/LCP and Zoning Code / Coastal Implementation Plan including but not limited to:
• Review and revise documents - We suggest that UPC become the editor of the General Plan /Local Coastal Program Elements. This will provide a streamlined approach to editing the documents based on decisionmaker feedback and comments. • Attend and present projects at Planning Commission and/or City Council study sessions and public hearings.
• Produce meeting notes and memorandums based on decisionmaker comments. • Produce staff reports and prepare powerpoint presentations. • Attend meetings with planning staff to review and discuss work products as they relate to policy and regulatory revisions.
• Attend regularly scheduled meetings with consultant team and Coastal Commission staff. 2624 AIRPARK DRIVE • SANTA MARIA, CALIFORNIA 93455 • 805/934-5760 • FAX 805/934-3448 www.urbanplanningconcepts.com
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R-2022-076
Exhibit A
Mathew Downing, AICP
City of Pismo Beach
August 1, 2022
• Maintain and monitor project schedules and budget.
• Continued grant management including Coastal Commission and SB2 grants.
Cost Estimate
We propose a not to exceed budget of $126,000 with average monthly billing of approximately $10,500. This budget will provide for an average of 15 hours of dedicated planning services per week at $175 per hour for the next twelve months. This reflects a reduced rate based on our appreciation of our working relationship.
We have greatly enjoyed our working relationship and look forward to continued opportunities. Please call me if you have any questions or would like additional information.
Sincerely,
Brian Schwartz, AICP
Principal Planner
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R-2022-076