PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
Adopt Minutes of the September 6, 2022 Regular Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Minutes of the September 6, 2022 Regular Meeting
Submitted by: Erica Inderlied, City Clerk Meeting Date: September 20, 2022 City Manager Approval:
Council Agenda 9-20-2022 9.A-1
DRAFT MINUTES
Pismo Beach City Council
Tuesday, September 6, 2022
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage Council Member Sheila Blake
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Council Member Newton led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
Council Agenda 9-20-2022 9.A-2
Attachment 1
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Call for public comment:
Jeff Edwards commented.
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics, including the September 14, 2022 Joint Meeting of the Arroyo Grande, Grover Beach, and Pismo Beach City Councils to discuss the Central Coast Blue project.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.
8. COUNCIL COMMITTEE REPORTS
None.
9. CONSENT CALENDAR
Call for public comment:
Stacy Inman commented on Item 9.F.
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote (Items 9.A through 9.J):
Ayes: 4 Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 1 Blake
Abstain: 0
Recused: 0
Council Agenda 9-20-2022 9.A-3
Attachment 1
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the August 16, 2022 Special and Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for August 14, 2022 and August 28, 2022;
2. Approve the Register of Demands for August 5, 2022 and August 12, 2022.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash And Investments For June 2022 of FY 2021-2022 (Feeser)
Recommendation:
No action required; information only.
Item 9.D: Quarterly Investment Report for the Three Months of April through June 2022—The Fourth Quarter of FY 2022 (Feeser)
Recommendation:
No action required; information only.
Item 9.E: Fiscal Year 2022 Fourth Quarter Financial Status Report (Feeser)
Recommendation:
Receive as information only. No actions are requested or recommended.
Item 9.F: Notice of Completion for the Shell Beach Water Reservoir #1 Replacement Project (Fine)
Recommendation:
Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the Shell Beach Water Reservoir #1 Replacement Project.
Council Agenda 9-20-2022 9.A-4
Attachment 1
Item 9.G: Agreement With Urban Planning Concepts, Inc. for In-House Planning Services (Downing)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute an agreement for an amount not to exceed $126,000 with Urban Planning Concepts, Inc. for professional in-house planning services.
Legislative Record: Resolution R-2022-076 adopted.
Item 9.H: Award of Contract to WIP, Inc. for the Installation of Automated Audio-Visual Production Equipment in the Council Chamber (Garcia)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute an agreement with PBR Enterprises, Inc., DBA WIP, for the installation of Automated Council Chamber Audio-Visual Production Equipment in the amount of $127,245.47 in Fiscal Year 2023, and making related budget adjustments.
Legislative Record: Resolution R-2022-077 adopted.
Item 9.I: Agreements with Landscape Structures, Inc. for Design and Purchase of Playground Equipment and with Callander
Associates Landscape Architecture, Inc. for Preparation of Construction Documents for the Palisades and Chumash Parks Playground Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to:
1. Enter into a Professional Services Agreement with Landscape Structures, Inc. in the amount of $326,841.99 for design, purchase and delivery of playground equipment for the Palisades and Chumash Parks Playground Project;
2. Enter into a Professional Services Agreement with Callander Associates Landscape Architecture, Inc. (Callander Associates) in the amount of $109,342 for preparation of construction documents for the Palisades and Chumash Parks Playground Project; and
Authorizing staff to advertise for bids for the removal of the existing equipment and installation of the new equipment at Palisades and Chumash Parks; and appropriating related budget adjustments in fiscal year (FY) 2023.
Legislative Record: Resolution R-2022-078 adopted.
Council Agenda 9-20-2022 9.A-5
Attachment 1
Item 9.J: Adoption of Findings Relating To AB 361 (Virtual Meetings) (Inderlied)
Recommendation:
Adopt the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• The state of emergency continues to directly impact the ability of the Council Members to meet safely in person.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
None.
12. BUSINESS ITEMS
Item 12.A: Quarterly Update and Direction to Staff for the Public Safety Facility Design-Build Project (Garcia)
Recommendation: Receive a quarterly update and provide staff direction for the Public Safety Facility Project.
Presenting staff:
Jorge Garcia, Assistant City Manager
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Supplemental material submitted into the record.
Guest presenters:
Gary Campbell, Manns Woodward Studios
Call for public comment:
Dave Daguerre commented.
Council Agenda 9-20-2022 9.A-6
Attachment 1
Action: Consensus in support of directing staff to proceed with issuing an RFP for proposals from Design-Build Entities for the design of the “Option D” site layout for the Public Safety Facility Project, including the construction of a new Police Station at the site of Old City Hall and the remodeling and expansion of the existing Police Station site to serve as a new Fire Station.
In support: 4 Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 1 Blake
Abstain: 0
Recused: 0
Item 12.B: Agreement with Rubio Medina, Architect for Architectural Design Services for the Pismo Beach Police Annex Building (Fine)
Recommendation: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Rubio Medina, Architect in the amount of $161,067 for architectural design services for the Pismo Beach Police Annex Building project.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Rubio Medina, Architect in the amount of $161,067 for architectural design services for the Pismo Beach Police Annex Building project.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 4 Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 1 Blake
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-079 adopted.
Council Agenda 9-20-2022 9.A-7
Attachment 1
13. CITY COUNCIL COMMENTS AND REQUESTS
None.
14. ADJOURNMENT
At 6:49 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 9-20-2022 9.A-8
Attachment 1