PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.F
SUBJECT/TITLE:
PURCHASE OF TWO REPLACEMENT POLICE DEPARTMENT MOTORCYCLES
RECOMMENDATION:
Adopt a Resolution authorizing the purchase of two replacement Police Department motorcycles in the amount of $65,437.42 in Fiscal Year 2023.
BACKGROUND:
The Fiscal Year (FY) 2023 Motor Vehicle Replacement Fund budget includes $77,000 for two BMW R 1250 RT-P motorcycles, enforcement-type, replacements for Police Department motorcycles PDHM1 and PDHM2.
These enforcement-type motorcycles are essential equipment needed for the Police Department to patrol the city. With the purchase of these enforcement-type motorcycles, safety and efficiency will increase as new motorcycles are more reliable, limiting down time from breakdowns, as well as maintenance and repair costs. The enforcement-type motorcycles must be ordered now as there is a significant delay in the manufacturing of vehicles due to COVID-19-related supply chain disruptions, with a current wait time of four months.
Staff was able to find enforcement type motorcycles under the State of California’s Department of General Services contract 1-19-23-30 (Attachment 2) with Long Beach BMW Motorcycles.The City’s Purchasing Policy authorizes “piggyback” purchases such as this one upon recommendation of the City Manager. The Long Beach BMW Motorcycles quote is provided as Attachment 1.A.
Conclusion and Recommendation
Staff recommends Council adopt a Resolution (Attachment 1) authorizing the purchase of two replacement Police Department motorcycles, enforcement-type, in the amount of $65,437.42.
FISCAL IMPACT:
The FY 2023 Motor Vehicle Replacement Fund budget includes $77,000 to replace Police motorcycles PDHM1 and PDHM2:
FY 2023 Budget $77,000.00
Two 2023 BMW R 1250 RT-P $60,668.50
Sales Tax $4,701.82
Tire Fee $7.00
CVR Fee $60.00
Total $65,437.42
Council Agenda 10-4-2022 9.F-1
Remaining Budget $11,562.58
The remaining funds will be used to outfit the bikes with the necessary equipment, electronics, decals, etc.
ALTERNATIVES:
1. Do not authorize the Resolution; provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A. Exhibit A to Resolution: Long Beach BMW Motorcycles Quote
2. City of Sacramento Contract
Prepared by: Meeting Date: October 4, 2022
Leah Moss, Administrative Secretary
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
Council Agenda 10-4-2022 9.F-2
RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE PURCHASE OF TWO REPLACEMENT POLICE DEPARTMENT MOTORCYCLES IN THE AMOUNT OF $65,437.42 IN FISCAL YEAR 2023
WHEREAS, the Fiscal Year (FY) 2023 Motor Vehicle Replacement Fund budget includes $77,000 for two BMW R 1250 RT-P replacements for Police Department motorcycles PDHM1 and PDHM2; and
WHEREAS, these motorcycles are essential equipment needed for the Police Department to patrol the city; and
WHEREAS, new vehicles are more reliable, limiting down time from breakdowns, as well as maintenance and repair costs; and
WHEREAS, these motorcycles were found under the State of California’s Department of General Services Statewide Contract 1-19-23-30 with Long Beach BMW Motorcycles, and therefore qualify as a piggyback purchase under the City’s Purchasing Policy; and WHEREAS, the cost of the two motorcycles, including tax is $65,437.42, and the remaining budgeted funds will be used to outfit the motorcycles with the necessary equipment, electronics, decals, etc.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of two BMW R 1250 RT-P replacements for Police Department motorcycles PDHM1 and PDHM2 in the amount of $65,437.42 (quote provided as Exhibit A) in FY 2023.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 4th day of October 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-4-2022 9.F-3
Attachment 1
Council Agenda 10-4-2022 9.F-5
Attachment 1A
State of California
STATEWIDE CONTRACT
USER INSTRUCTIONS
All changes to most recent Supplement are in bold red italic. Additions will be enclosed in asterisks, *, and deletions will be enclosed in brackets, [].
MANDATORY
All changes to most recent Supplement are in bold red italic. Additions will be enclosed in asterisks, *, and deletions will be enclosed in brackets, []. *Supplement 2*
ISSUE AND EFFECTIVE DATE: *04/13/2021*
CONTRACT NUMBER: 1-19-23-30
DESCRIPTION: Motorcycles, Enforcement Type
CONTRACTOR: Long Beach BMW Motorcycles
CONTRACT TERM: 05/02/2019 through *05/01/2023*
STATE CONTRACT ADMINISTRATOR: *Rudolph Jimenez
916-441-9624*
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:
http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0401NONIT.pdf (GSPD-401 Non-IT Commodities, rev 06/08/2010) Cal eProcure link: www.caleprocure.ca.gov
ORDER PLACEMENT INFORMATION
U.S. Mail Fax/Email Contact Information
Long Beach BMW Motorcycles
2125 E. Spring St.
Long Beach, CA 90806
Fax: 562-506-2144
Email: [email protected]
Long Beach BMW Motorcycles
Charles Berthon
Phone: 562-426-1200
Email: [email protected]
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 2 04/13/2021
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.
SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*2* *Subject contract for Motorcycles,
Enforcement Type is hereby modified to reflect
the following changes:
¾ Contract has been extended to 5/1/2023
¾ Attachment 1 – Contract Pricing has
been updated to relect price changes
¾ Article 34 Contract Administration – has
been updated to relect a change to the
State Contract Administrator*
*04/13/2021*
1 Subject contract for Motorcycles, Enforcement
Type is hereby modified to reflect the following
changes:
¾ Contract extended to 05/01/2022
11/30/2020
N/A Original Contract Posted
5/17/2019
All other terms and conditions remain the same.
Council Agenda 10-4-2022 9.F-6
Attachment 2
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 3 04/13/2021
User Instructions
1. SCOPE
The State’s contract with Long Beach BMW Motorcycles (Contractor) provides Motorcycles, Enforcement Type, at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Statewide Contract # 1-19-23-30. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Motorcycles, Enforcement Type, to the state.
The contract term is for two (2) years with an option to extend the contract for two (2) additional one (1) year period or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.
2. CONTRACT USAGE/RULES
A. State Departments
x The use of this contract is mandatory for all State of California departments. x Ordering departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2. x Prior to placing orders against this contract, departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. The department’s current purchasing authority number must be entered in the appropriate location on each purchase document. Departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may access the Purchasing Authority Application at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division- Services-List-Folder/Obtain-Purchasing-Authority or may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
x Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.
B. Local Governmental Agencies
x Local governmental agency use of this contract is optional. x Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges’’, empowered to expend public funds for the acquisition of products, per Public Contract Code Chapter 2, Section 10298 (a) (b). While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations. x Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract.
x A DGS-issued billing code is not required for local governmental agencies to place orders against this contract.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 4 04/13/2021
User Instructions
C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to state departments or local governmental agencies shall be identified within each article.
3. DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.
Current fees are available online in the Price Book & Directory of Services located at:
https://www.dgs.ca.gov/OFS/Price-Book (go to Price Book Download and click on Purchasing under Procurement Division).
B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to 1% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.
4. SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off-ramp associated with this contract.
5. EXEMPT PURCHASES
There are no exempt purchases associated with this contract.
6. PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator (State CA) of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc.
For Contractor performance issues, ordering agencies must submit a completed Supplier Performance Report via email or facsimile to the State CA identified in Article 34, Contract Administration. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).
7. CONTRACT ITEMS
All available core line items and associated pricing are listed on Attachment 1 – Pricing Worksheet. The Contractor also has available a Dealer’s Catalog/Non-Core Options that include options and repair parts, is incorporated into this contract, and shall be available to the ordering agencies. All such items in the Dealer’s Catalog/Non-Core Options are offered at a seventy percent (70%) discount off of list pricing. Ordering agencies may contact the Contractor for a current copy of the Dealer’s Catalog/Non-Core Options. This catalog may be available in hard copy or electronic format.
Council Agenda 10-4-2022 9.F-7
Attachment 2
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 5 04/13/2021
User Instructions
8. SPECIFICATIONS
All products listed on Attachment 1, Contract Pricing, must conform to the Attachment 2, Bid Specification Number 2340-4654, dated 1/24/2019.
9. CUSTOMER SERVICE
Contractor will provide office and personnel resources for responding to requests, including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM (PT).
Contact Phone Email
Charles Berthon (562) 426-1200 [email protected]
10. ELECTRONIC CATALOG/CONTRACT WEBSITE CONTENTS
There is no electronic catalog or contract website associated with this contract.
11. PRE-ORDER CONFIGURATION CONSULTATION (OFFER GENERATION) There is no pre-order configuration consultation associated with this contract.
12. OFFER FORMAT
There is no specific offer format associated with this contract.
13. PRODUCT SUBSTITUTIONS
Product substitution shall be in accordance with the General Provisions (GSPD-401 Non-IT Commodities, rev 06/08/10), section 16 entitled “Substitutions”.
14. PROMOTIONAL PRICING
The Contractor shall immediately notify the State CA of all manufacturers’ price declines and the State shall receive full benefit of such declines, effective on the date of manufacturer’s public announcement.
15. STATE AGENCY INFORMATION TECHNOLOGY CERTFICATION REQUIREMENT There is no technology certification requirement associated with this contract.
16. PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site: https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select STD Forms).
All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
x Agency Order Number (Purchase Order Number)
x Ordering Agency Name
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 6 04/13/2021
User Instructions
x Agency Billing Code
x Purchasing Authority Number
x Leveraged Procurement Number (Contract Number)
x Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail) x Line Item number
x Quantity
x Unit of Measure
x Commodity Code Number
x Product Description
x Unit Price
x Extension Price
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.
B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).
17. MINIMUM ORDER
The minimum order shall be $100.
18. ORDERING PROCEDURE
Ordering agencies are to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:
x U.S. Mail
x Facsimile
x Email
The Contractor’s Order Placement Information is as follows:
ORDER PLACEMENT INFORMATION
U.S. Mail Facsimile Email
Long Beach BMW Motorcycles
2125 E. Spring St.
Long Beach, CA 90806
(562) 506-2144 [email protected]
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.
Council Agenda 10-4-2022 9.F-8
Attachment 2
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 7 04/13/2021
User Instructions
19. ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
x Are incomplete
x Contain non-contract items
x Contain non-contract terms and conditions
The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the State CA.
20. ORDER RECEIPT CONFIRMATION
The Contractor will provide ordering agencies with an email or facsimile order receipt confirmation within forty-eight (48) hours of receipt of purchase document. The Order Receipt Confirmation shall include the following information:
x Ordering Agency Name
x Agency Order Number (Purchase Order Number)
x Purchase Order Total Cost
x Anticipated Delivery Date
21. OUT OF STOCK REMEDY
Upon receipt of order acknowledgment identifying out of stock items, the ordering agencies shall have the following options:
x Request back order
x Cancel the item from the order with no penalty
Contractor will provide notification to the ordering agencies regarding out-of-stock items which have been back ordered.
Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products.
22. DISCONTINUED ITEM REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
x Amend purchase document to reflect State-approved substitute item per Article 13, Product Substitutions.
x Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products without approval from the State CA.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 8 04/13/2021
User Instructions
23. DELIVERY SCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:
A. Locations
Deliveries for the California Highway Patrol (CHP) shall be FOB Destination to:
California Highway Patrol, Fleet Operations
330 Reed Ave.
West Sacramento, CA 95605
(916) 376-3500
If the purchase order indicates delivery outside the CHP FOB point, the Contractor and agency will negotiate for delivery. This delivery may be subject to an additional delivery charge.
B. Schedule
Delivery of ordered product shall be completed in full within sixty (60) calendar days after receipt of an order (ARO). Since receiving hours for each ordering agency will vary by facility, it will be the Contractor’s responsibility to check with each facility for their specific delivery hours before delivery occurs. The Contractor must notify the ordering agency, within twelve (12) hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Receipt Confirmation.
Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PT.
24. EMERGENCY/EXPEDITED ORDERS
Not applicable
25. FREE ON BOARD (F.O.B.) DESTINATION
All prices are F.O.B. destination; freight prepaid by the Contractor, to the ordering organization's receiving point. Responsibility and liability for loss or damage for all orders will remain with the Contractor until final inspection and acceptance, when all responsibility will pass to the ordering organization, except the responsibility for latent defects, fraud, and the warranty obligations.
26. PALLETS
There are no pallet requirements associated with this contract.
27. SHIPPED ORDERS
All motorcycles must be completely serviced, inspected, properly adjusted and road tested before delivery, including the proper fill of all fluids and lubricants. The Contractor shall insure that each enforcement motorcycle reaches its delivery point with a full tank of fuel and a fully charged battery.
Motorcycles delivered with more than one-hundred (100) miles on the odometer shall not be accepted.
Council Agenda 10-4-2022 9.F-9
Attachment 2
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 9 04/13/2021
User Instructions
28. DOCUMENTS SUBMITTED WITH MOTORCYCLE
The following documents shall be delivered to the receiving agency with the motorcycle:
x Complete and signed pre-delivery service checklist with the order number and vehicle identification number (VIN).
x “Line set Tickets” or “Window Sticker” showing all options installed and/or deleted. x One (1) copy of the vehicle warranty.
x One (1) Owner’s Manual.
29. PACKAGING, PACKING AND MARKING
All shipments shall be in accordance with the General Provisions (GSPD-401 Non-IT Commodities, rev 06/08/10), section 12 entitled “Packing and Shipment”.
30. PACKING LABEL
There are no packing label requirements associated with this contract.
31. SAFETY DATA SHEET
The Contractor shall provide a Safety Data Sheet for products subject to Title 8 of the California Code of Regulations, Section 5194, Hazard Communication. The Safety Data Sheet is to be prepared and delivered in accordance with this Section.
32. INSTALLATION
There is no installation associated with this contract.
33. INSPECTION AND ACCEPTANCE
The first motorcycle delivery shall consist of no more than five (5) motorcycles and shall be completed within sixty (60) calendar days ARO.
All subsequent deliveries shall be in accordance with the delivery schedule as specified on the purchase order of the ordering agency. Motorcycles delivered to the State will be inspected for specification compliance. Acceptance of delivery does not imply specification compliance and does not preclude the State from requiring the Bidder to correct non-compliance issues. In the event a motorcycle is returned to the Bidder for lack of compliance to the specifications prior to being put in service, the official delivery date will be the date the motorcycle is returned to the State and deemed compliant by the inspector. All motorcycles delivered must meet the minimum requirements of the contract. If it is found that any motorcycle delivered does not meet the minimum requirements, the Bidder shall be required to correct the non-compliance issue at their expense, within thirty (30) calendar days. Failure to correct any deficiencies in any motorcycle delivered, to any ordering agency, may cause the Bidder to be in default of the contract terms.
The State reserves the right to inspect any motorcycle for specification compliance at the Bidder’s place of business or at any State delivery location under the State’s General Provisions (GSPD-401 Non-IT Commodities, rev 06/08/2010).
Local agencies will be responsible for inspecting their motorcycles for specification compliance and acceptance.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 10 04/13/2021
User Instructions
34. CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.
Administrator
Information
DGS-PD
(State Contract Administrator)
Long Beach BMW Motorcycles
(Contractor)
Contact Name: *Rudolph Jimenez* Charles Berthon
Telephone: *(916) 441-9624* (562) 426-1200
Facsimile: (916) 375-4613 (562) 506-2144
Email: [email protected] [email protected] Address: DGS/Procurement Division
Attn: *Rudolph Jimenez*
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
Long Beach BMW Motorcycles
Attn: Charles Berthon
2125 E. Spring St.
Long Beach, CA 90806
35. INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
x Contractor’s name, address and telephone number
x Leveraged Procurement Number (Contract Number)
x Agency Order Number (Purchase Order Number)
x Line Item Number
x Quantity purchased
x Contract price and extension
x State sales and/or use tax
x Prompt payment discounts/cash discounts, if applicable x Totals for each order
36. PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.
A discount of one-half percent (0.5%) is offered for prompt payment of not more than twenty (20) days.
B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.
C. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial Council Agenda 10-4-2022 9.F-10
Attachment 2
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 11 04/13/2021
User Instructions
marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.
D. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office. Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the Contractor for copies of the Payee Data Record.
37. CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov . State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2.
Contractor Name Seller Permit #
Long Beach BMW Motorcycles SREA 16-657156
38. CALIFORNIA VEHICLE DEALER
The California Vehicle Dealer license number is listed below. State Departments can verify that permits are currently valid at the following website: https://www.dmv.ca.gov/portal/dmv/detail/portal/olinq2/welcome and follow the prompts, selecting Vehicle Dealer/Broker when asked to select a Business Category.
Contractor Name Dealer License #
Long Beach BMW Motorcycles 06066
39. WARRANTY
The manufacturer’s warranty shall apply to all motorcycles purchased under the resulting contract established through this solicitation.
A. Base Warranty
The Contractor offers a minimum three (3) year/sixty-thousand (60,000) mile, whichever occurs first, no deductible warranty.
B. Premium Warranty
The Contractor offers an all-inclusive three (3) year/sixty-thousand (60,000) mile, whichever occurs first, no deductible, bumper to bumper warranty which covers all elements of the motorcycle, including parts and labor, except:
x Tire wear*
x Brake pad wear*
x Halogen / Incandescent bulbs
x Damage caused by the end user
The manufacturer’s scheduled maintenance services are included in the premium warranty.
*Tires and brake pads are warranted against defects on a percentage-of-wear pro-rated basis.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 01-19-23-30
Contract User Instructions, *Supplement 2*
Contract 1-19-23-30 Page 12 04/13/2021
User Instructions
In both cases, the warranty effective date shall be the in-service date of the motorcycle, as reported by the ordering agency, to the Contractor. In lieu of in-service date activation, the Contractor shall provide an additional six (6) months of warranty coverage. The ordering agency shall accept the service intervals listed in the manufacturer’s preventative maintenance schedule as sufficient for meeting the service requirements for obtaining warranty service.
If Contractor is providing additional six (6) months of warranty coverage, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each motorcycle delivered under the resulting contract.
40. SMALL BUSINESS/DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION There is no small business (SB) or disabled veteran business enterprise (DVBE) participation for this contract.
41. BIDDER DECLARATION/COMMERCIALLY USEFUL FUNCTION (CUF)
There are no subcontractors for this contract.
42. ATTACHMENTS
Attachment 1 – Contract Pricing *Supplement 2*
Attachment 2 – Specification 2340-4654R1
Attachment 2A – Specification 2340-4654 Radio Test
Attachment 3 – Postconsumer Recycled Content Certification
Council Agenda 10-4-2022 9.F-11
Attachment 2