PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.B
SUBJECT/TITLE:
PLAN FOR ENHANCED COMMUNITY CLEANLINESS
RECOMMENDATION:
Adopt a Resolution authorizing the creation of two additional Maintenance Worker I positions and the purchase of an electric utility truck, and appropriating related budget adjustments in Fiscal Year (FY) 2023.
BACKGROUND:
One of the City Council’s top goals is to “build on the strength of our local community to preserve the City’s ‘Classic California’ charm and ensure an exceptional quality of life for residents.” On, August 16, 2022 the City Council directed staff to review options that would provide an exceptional level of service by enhancing maintenance in residential areas. To meet the expectations of the community, staff recommends that the City Council consider adding two Maintenance Worker I positions to the Public Works Department. One of these positions would operate as a full-time trash operator, and the other as full-time landscape technician.
Trash Operator
The Public Facilities Division of the Public Works Department is primarily comprised of two working groups, Streets and Government Buildings (Streets), and Parks. Streets is made up of one Lead Worker and four Maintenance Workers, while Parks is comprised of one Lead Worker, five Maintenance Workers and three part-time Maintenance Workers, for a total of 11 full-time employees and three part-time employees. One of the Parks Maintenance Workers is assigned to be the “Pier Plaza Attendant” who operates the “scrubber,” eliminates trash in the Pier Plaza, keeps the tables clean, and, when time allows, ensures that the Pismo Pier and Boardwalk (from Main Street to Addie Street) are clean and free of trash, stickers, and other debris. The Pier Plaza Attendant is assisted by two of the part-time positions, with the third part-time employee dedicated to the Chapman Estate.
Currently, the beach trash cans are emptied with the “Load ‘n’ Pack,” a specialized piece of equipment utilized by an employee working a modified schedule referred to as “trash rotation.” While on trash rotation, that employee has a four-day weekend prior to their trash rotation. and then works ten days straight, Wednesday through the following Friday, working 7:30 a.m. to 4:00 p.m. Monday through Friday, and 5:30 a.m. to 2:00 p.m. on the weekends. This schedule is shown in Table 1, below.
12.B-1Council Agenda 10-4-2022
Table 1. Current Trash Rotation Schedule
Sa Su M Tu W Th F Sa Su M Tu W Th F
NS off off X X X X X off off X X X X X
TR1 off off off off X X X X X X X X X X
TR2 X X X X X X X off off X X X X X
NE 1 1 10 10 11 11 11 1 1 11 11 11 11 11
NS = Normal Schedule
TR1 = Trash Rotation Week 1
TR2 = Trash Rotation Week 2
NE = Number of employees
With this schedule, the Public Facilities Division is short one employee on Mondays and Tuesdays, reducing productivity within the division by 16 working hours each week.
Further, during the summer, there is at least one employee who is shifted from normal duties to trash duties, resulting in that division losing 40 working hours.
By allocating one additional full-time employee to trash duties, the division will gain 56 hours of additional work per week, thus reinstating the trash rotation employee back on Mondays and Tuesdays in addition to the 40 hours worked by the new trash operator.
The proposed schedule is shown below in Table 2.
Table 2. Proposed Trash Rotation With Additional Employee Sa Su M Tu W Th F Sa Su M Tu W Th F
NS off off X X X X X off off X X X X X
TO X X X off off X X X X X off off X X
NE 1 1 12 11 11 12 12 1 1 12 11 11 11 11
NS = Normal Schedule
TO = Trash Operator
NE = Number of employees
In addition to emptying the trash cans on the beach, the trash operator will empty trash cans throughout the downtown core and outlying parks, helping to eliminate overflowing trash cans often seen throughout the City during busy weekends. To assist the trash operator, staff recommends the purchase of a small utility electric truck capable of maneuvering through the busy downtown traffic to haul the trash bags back to the corporation yard for disposal.
Currently, there are no contractors in the area who own or operate a Load ‘n’ Pack. To obtain a basis of comparison, staff asked contractors if they would be willing to operate the City’s Load ‘n’ Pack, although staff does not recommend this practice; however, none were willing to do so. Therefore, staff is unable to provide alternatives other than self- performing this service.
12.B-2Council Agenda 10-4-2022
Landscape Technician
The full-time landscape technician would be an additional employee to focus on removal of weeds within the right-of-way throughout the city, enhancing the appearance of medians along major arterials and in neighborhoods. Over the last several years, the City has added additional landscape areas, including the Pier Plaza, Shell Beach Road, Price Historical Park, and an expansion of Ebb Tide Park. Further, it is expected that the James Way Beautification Project will be completed early next year, adding more landscaping.
This position would ensure that the public right-of-way is better-maintained and would allow the Public Facilities Division to be able to provide a higher level of service to the community and meet the Council's goal to preserve the City’s “Classic California” charm and ensure an exceptional quality of life for residents.
Staff contacted several contractors to see if this level of landscape maintenance could be provided; the contractors indicated that, while this service could be provided, they were not willing to provide a quote due to the fact they were not sure of the level of effort it would take to meet the City’s expectations and clarity of what those expectations are. The City does contract with the Achievement House for litter removal in the downtown core, along major arterials, and the Shell Beach Streetscape, at a cost of approximately $100,000 per year. While the Achievement House performs well for the City, like most contractors they are unable to provide the responsiveness and “pride of ownership” that a City employee brings to the job.
Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing two additional Maintenance Worker I positions in the Public Facilities Division in the Department of Public Works.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is estimated to be $250,000 in FY 2023 from the General Fund, with approximately $210,000 of this amount as an annual recurring amount for personnel costs and an amount each year to depreciate and replace the proposed new vehicle. The current estimated cost of a Maintenance Worker I is $105,000 per year, including salary and benefits. The anticipated cost for two proposed full-time employees is estimated to be $210,000 per year, and the proposed electric utility truck is approximately $40,000. Staff recommends the utilization of “Next Level” funds to fund the Community Cleanliness Plan for the two Maintenance Worker I positions and a portion of the Electric Utility Truck and using the Motor Vehicle Replacement Fund available fund balance for the remaining portion, or $10,901, of the Electric Utility Truck.
FY 2023 Next Level Fund General Fund Budget $304,099
Two Maintenance Worker I Positions $210,000
Electric Utility Truck $40,000
Total $250,000
Next Level Budget Remaining Budget $54,099
12.B-3Council Agenda 10-4-2022
In order to implement this change in the City’s budget, staff recommends that Council make the following budget adjustments:
•Transfer $210,000 of the FY 2023 General Fund Budget Non-Department Next Level Fund for contract services to the General Fund Public Works Department Facilities Division Streets Activity.
•Appropriate $115,000 in salaries and $95,000 in various benefits in the FY 2023 General Fund Budget Public Works Department Facilities Division Streets Activity, •Transfer $40,000 of the FY 2023 General Fund Budget Non-Department Next Level Fund for contract services to the Motor Vehicle Replacement Fund, Motor Vehicle Replacement Activity.
•Appropriate $40,000 of the Motor Vehicle Replacement Fund, Motor Vehicle Replacement Activity, Capital Outlay-Automotive account to support the Electric Utility Truck purchase in FY 2023.
•Appropriate any related transfers between funds.
ALTERNATIVES:
1. Do not approve the Community Cleanliness Plan; provide staff with direction on how to proceed.
2. Seek additional information from staff.
ATTACHMENTS:
1. Resolution
Prepared by and Submitted By: Meeting Date: October 4, 2022 Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
12.B-4Council Agenda 10-4-2022
RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CREATION OF TWO ADDITIONAL
MAINTENANCE WORKER I POSITIONS AND THE PURCHASE OF AN ELECTRIC
UTILITY TRUCK, AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2023
WHEREAS, one of the City Council’s top goals is to “build on the strength of our local community to preserve the City’s ‘Classic California’ charm and ensure an exceptional quality of life for residents”; and
WHEREAS, to meet the expectations of the community, staff recommends that the City Council add two Maintenance Worker I positions to the Public Works Department, one of which would operate as a full-time trash operator and the other as full-time landscape technician; and
WHEREAS, to assist the trash operator, staff recommends the purchase of a small electric utility truck capable of maneuvering through the busy downtown traffic to haul the trash bags back to the corporation yard for disposal; and WHEREAS, staff recommends the utilization of Fiscal Year FY 2023 General Fund “Next- Level” funds to fund the Community Cleanliness Plan for the two Maintenance Worker I positions and the electric utility truck.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the creation of two additional Maintenance Worker I positions in the General Fund Public Works Department Facilities Division Streets Activity.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of an electric utility truck at a cost of approximately $40,000 in FY 2023.
BE IT FINALLY RESOLVED that the City Council of the City of Pismo Beach hereby appropriates the following budget adjustments in FY 2023:
Transfer $210,000 of the FY 2023 General Fund Budget Non-Department Next Level Fund for contract services to the General Fund Public Works Department Facilities Division Streets Activity.
Appropriate $115,000 in salaries and $95,000 in various benefits in the FY 2023 General Fund Budget Public Works Department Facilities Division Streets Activity, Transfer $40,000 of the FY 2023 General Fund Budget Non-Department Next Level Fund for contract services to the Motor Vehicle Replacement Fund, Motor Vehicle Replacement Activity.
12.B-5Council Agenda 10-4-2022
Attachment 1
Appropriate $40,000 of the Motor Vehicle Replacement Fund, Motor Vehicle Replacement Activity, Capital Outlay-Automotive account to support the Electric Utility Truck purchase in FY 2023.
Appropriate any related transfers between funds.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 4th day of October 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
12.B-6Council Agenda 10-4-2022
Attachment 1