PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.E
SUBJECT/TITLE:
AUTHORIZATION TO BID THE NORTH SHELL BEACH ROAD STORM DRAIN
REPAIR PROJECT
RECOMMENDATION:
Authorize staff to advertise for bids for the North Shell Beach Road Storm Drain Repair Project.
BACKGROUND:
The North Shell Beach Road Storm Drain Repair project will address the storm drain failure on the City’s outfall located adjacent to the Dolphin Bay Resort that was sustained during the January 2017 winter storms. Those storms triggered a state of emergency via Resolution R-2017-012 and caused damage to multiple sites throughout the City. Staff took immediate cleanup and protective measures of the sites where possible and has been working with FEMA through the California Governor's Office of Emergency Services (CalOES) for reimbursement for work and funds required to cleanup and secure the various sites.
In January 2022, a professional services agreement was executed with Eikhof Design Group, Inc. for the design of the North Shell Beach Road Storm Drain Repair project. This contract was executed under the City Manager’s authority in line with the City’s Purchasing Policy. Design documents are nearing completion, and a bid package is being prepared.
Conclusion and Recommendation
Staff recommends that the Council authorize advertising for construction bids for the North Shell Beach Road Storm Drain Repair project. If the City receives favorable bids, staff will return to the City Council to award a contract to the low bidder.
FISCAL IMPACT:
There is no immediate fiscal impact to Council authorizing staff to advertise for construction bids for this project. However, staff estimates that the project could cost $238,500. The Fiscal Year (FY) 2023 General Fund budget includes $218,390 for the North Shell Beach Road Storm Drain Repair project. The table below summarizes the budget and the estimated construction costs for this project.
9.E-19.E-1Council Agenda 10-18-2022
FY 2023 General Fund Project Funding
Project Budget: North Shell Beach Rd Storm Drain $218,390 Total Project Budget: $218,390
Estimated Construction Costs $198,750
20% Contingency $39,750
Total Estimated Construction Costs $238,500
Estimated Budget Shortfall ($20,110)
The actual budget surplus or shortfall will be based on the actual bids received for the construction of the project. In the event that the total cost of the project is greater than the current available budget, staff will return to Council to discuss options.
ALTERNATIVES:
1.Do not authorize staff to advertise for bids; provide staff with direction on how to proceed.
ATTACHMENTS:
None
Prepared by: Meeting Date: October 18, 2022
Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
9.E-29.E-2Council Agenda 10-18-2022