PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.F
SUBJECT/TITLE:
AUTHORIZATION TO BID THE TOUCAN TERRACE SEWER TRESTLE REPAIR
PROJECT
RECOMMENDATION:
Authorize staff to advertise for bids for the Toucan Terrace Sewer Trestle Repair Project.
BACKGROUND:
In February 2022, a professional services agreement was executed with Advantage Technical Services, Inc. for inspection and engineering services to assess the existing conditions, review feasibility of various coating options, and develop technical specifications of treatment for the City’s existing sewer trestle located across the Toucan Terrace HOA open space property. This contract was executed under the City Manager’s authority in line with the City’s Purchasing Policy. Procedural documents are nearing completion and a construction bid package is being prepared. The project will rehabilitate the existing coatings of the aboveground portion of the City’s existing sewer trestle.
Conclusion and Recommendation
Staff recommends that the Council authorize advertising for construction bids for the Toucan Terrace Sewer Trestle Repair project. If the City receives favorable bids, staff will return to the City Council to award a contract to the low bidder.
FISCAL IMPACT:
There is no immediate fiscal impact to Council authorizing staff to advertise for construction bids for this project. However, staff estimates that the project could cost $298,754. The Fiscal Year (FY) 2023 Wastewater Capital Projects Fund budget includes $271,246 for the Toucan Terrace Sewer Trestle Repair project. The table below summarizes the budget and the estimated construction costs for this project.
FY 2023 Wastewater Capital Projects Fund Project Funding
Project Budget: Toucan Terrace Trestle $271,246
Total Project Budget: $271,246
Design Contract $28,754
Estimated Construction Costs $225,000
20% Contingency $45,000
Total Estimated Costs $298,754
Estimated Budget Shortfall $(27,508)
9.F-1Council Agenda 10-18-2022
The actual budget surplus or shortfall will be based on the actual bids received for the construction of the project. In the event that the total cost of the project is greater than the current available budget, staff will return to Council to discuss options.
ALTERNATIVES:
1.Do not authorize staff to advertise for bids; provide staff with direction on how to proceed.
ATTACHMENTS:
None
Prepared by: Meeting Date: October 18, 2022
Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
9.F-2Council Agenda 10-18-2022