PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.G
SUBJECT/TITLE:
AUTHORIZATION TO PURCHASE PROTECTIVE VEHICLE BARRIERS FOR
SPECIAL EVENTS
RECOMMENDATION:
Adopt a Resolution authorizing the sole-source purchase of eight Archer 1200 Anti- Vehicle Barriers from Meridian Rapid Defense Group in the amount of $160,531.49 in FY 2023.
BACKGROUND:
The City of Pismo Beach hosts many special events throughout the year that take place within the street, the largest of which is the annual Pismo Beach Car Show. After tragic incidents of vehicles entering pedestrian areas at similar events across the nation, the City is taking the proactive approach of enhancing visitor safety at these events.
In the past, the City has used water-filled K-rails to stop vehicular traffic, however each K-rail requires approximately 150 gallons of water to be effective. In the current drought environment, such excessive use of water would be an unnecessary waste, and set a poor public example of water-wise practices. Further, the K-rails are bulky and difficult to move, even when empty, and require hours of staff time to deploy.
As part of the Fiscal Year (FY) 2023 Mid-Cycle Budget Adjustments, a request was approved to fund the purchase of vehicle barriers. The Police Department researched effective temporary vehicle barriers and eventually contacted Meridian Rapid Defense Group to request a demonstration of their patented Anti-Vehicle Barriers. A company representative visited Pismo Beach to demonstrate the product, allowing staff to evaluate the barriers by deploying them during the last Car Show. After evaluating the product, staff determined that the Meridian Anti-Vehicle Barriers would be the best method to protect the public during large events for the following reasons:
1. Ease of moving the barriers from the City’s Corporation Yard to event sites
2. Ability to use the barriers at any location throughout the city
3. The barriers do not require field assembly/disassembly, saving staff time for deployment and retrieval
4. The barriers do not rely on water for mass to stop vehicles
5. The barriers do not impede pedestrian traffic when deployed
6. The barriers can be configured to allow vehicles to pass, but only at low rates of speed
7. The barriers can be decorated for different seasons and themes providing a welcoming feeling, while still stopping vehicular traffic
Section IV of the City’s Purchasing Policy and Procedures states, “a contract may be awarded without competition when the City Manager determines in writing, after
9.G-1Council Agenda 10-18-2022
conducting a good faith review of available sources, that there is only one source for the required supply, service, or construction item. The City Manager shall conduct negotiations, as appropriate, as to price, delivery, and terms.” Meridian Rapid Defense Group has provided a quote (Attachment 1.A) for eight Archer 1200 Anti-Vehicle Barriers and all related accessories needed for deployment.
Conclusion and Recommendation
Due to the specialty nature of this product, it is currently only available from one manufacturer. There are similar products on the market; however, staff has identified deployment timing, ADA and pedestrian access, and liability concerns with the other available products. Therefore, this procurement is being recommended as a “sole-source” purchase. Staff recommends Council adopt a Resolution (Attachment 1) authorizing the sole source purchase of eight Archer 1200 Anti-Vehicle Barriers from Meridian Rapid Defense Group in the amount of $160,531.49.
FISCAL IMPACT:
The FY 2023 Capital Projects Fund budget includes $162,142 to purchase anti-vehicle barriers. The following table details the current budget and actual costs for purchasing the selected barriers from Meridian Rapid Defense Group.
FY 2023 Capital Projects Fund Budget $162,142.00
8 Archer 1200 Anti-Vehicle Barriers & Accessories $148,985.14 Sales Tax $11,546.35
Total $160,531.49
Remaining Budget $1,610.51
ALTERNATIVES:
1. Do not approve the sole source purchase; provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: Meridian Rapid Defense Group Quote
Submitted By: Meeting Date: October 18, 2022
Benjamin A. Fine, P.E., Director of Public Works/City Engineer
City Manager Approval:
9.G-2Council Agenda 10-18-2022
RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE SOLE-SOURCE PURCHASE OF EIGHT ARCHER 1200 ANTI-VEHICLE BARRIERS FROM MERIDIAN RAPID DEFENSE GROUP IN THE AMOUNT OF $160,531.49 IN FY 2023
WHEREAS, the City of Pismo Beach hosts many special events throughout the year that take place within the street, the largest of which is the annual Pismo Beach Car Show; and
WHEREAS, the City is taking the proactive approach of enhancing visitor safety at these events; and
WHEREAS, the Fiscal Year (FY) 2023 Capital Projects Fund budget includes sufficient funds to support the purchase of vehicle barriers; and WHEREAS, the Police Department researched effective temporary vehicle barriers and determined that the Meridian Rapid Defense Group’s Anti-Vehicle Barriers would be the best method to protect the public during large events, providing a number of advantages over the City’s current barrier systems; and
WHEREAS, due to the specialty nature of this product, it is currently only available from one manufacturer; therefore, this procurement is being recommended as a “sole-source” purchase.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the sole source purchase of eight Archer 1200 Anti-Vehicle Barriers from Meridian Rapid Defense Group in the amount of $160,531.49 (Exhibit A).
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 18th day of October 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.G-3Council Agenda 10-18-2022
Attachment 1
177 E. Colorado Blvd, Suite 200
Pasadena, CA 91105
+1 8186414431
[email protected]
Quote
ADDRESS
Pismo Beach Police Department
1000 Bello Street
Pismo Beach, CA 93449
SHIP TO
Pismo Beach Police Department
1000 Bello Street
Pismo Beach, CA 93449
QUOTE #DATE EXPIRATION DATE
10072022-PBPD Q3 10/07/2022 12/31/2022
PRODUCT DESCRIPTION QTY RATE AMOUNT
8 Barrier Trailer Kit - GSA 8 Barrier Trailer Kit 1 83,699.34 83,699.34 Archer 1200 Barrier - GSA Archer 1200 Anti-Vehicle Barrier 8 6,513.75 Archer Hauler - GSA Archer Hauler™1 1,925.18
Archer Field Tow Bar -
GSA
Archer Field Tow Bar 2 574.18
Arrestor Cable (4ft) - GSA Arrestor Cable™ (4ft)7 574.18 Arrestor Cable (10ft) -
GSA
Arrestor Cable™ (10ft)2 670.68
Archer 8-Barrier Drop
Deck Trailer - GSA
Archer 8-Barrier Drop Deck Trailer 1 23,155.18
Archer 1200 Barrier - GSA Archer 1200 Anti-Vehicle Barrier 8 6,513.75 52,110.00T Arrestor Cable (4ft) - GSA Arrestor Cable™ (4ft)7 574.18 4,019.26T Arrestor Cable (10ft) - GSA Arrestor Cable™ (10ft)2 670.68 1,341.36T Archer Hauler - GSA Archer Hauler™1 1,925.18 1,925.18T
In-Field Installation & Certified
Training
In-Field Installation & Certified Training 1 1,495.00 1,495.00T Freight/Shipping Freight/Shipping to customers location 1 4,395.00 4,395.00T PAYMENT TERMS:
Due to high demand levels, your delivery date will be
guaranteed with your 50% deposit so that your protection starts when you need it.
SUBTOTAL 148,985.14
TAX 11,546.35
TOTAL USD 160,531.49
Accepted By Accepted Date
9.G-4Council Agenda 10-18-2022
Attachment 1A