PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.A
SUBJECT/TITLE:
CAPITAL IMPROVEMENT PROGRAM SEMI-ANNUAL REPORT
RECOMMENDATION:
No action required; information only.
BACKGROUND:
The City's Engineering Division consists of five full-time staff members: the Director of Public Works/City Engineer, Senior Engineer, Engineer, Engineering Technician, and Management Analyst. The Engineering Division remains busy with capital improvement projects, development review, and administering the City's water conservation programs.
The City Council met on February 12, 2021, to establish new goals to guide capital improvements, investments, and initiatives for the City for the next two years. Additionally, due to the duration of certain projects, some projects that staff is working on reflect direction from the City Council’s previous goals. The Council’s current goals are:
a. Water Supply, Conservation and Central Coast Blue
b. Public Safety
c. Traffic, Circulation, and Parking
d. Community Character and Quality of Life for Residents Completed
Pismo Beach Storm Drain Project
This project consisted of storm drain projects at three separate locations including Encanto Avenue, Reef Court, and Windward Avenue. A contract was awarded to AAAA Engineering Contracting Inc. at the July 20, 2021, City Council meeting. Construction began on September 7, 2021, and the Notice of Completion was approved by the City Council on June 7, 2022. The project’s extended timeline was due in part to material delays, but also allowed the contractor to remove and replace the Encanto outfall, and re- pave Windward Avenue and the Leeward Avenue parking lot due to degraded asphalt during construction, which was not part of the original contract. Original Estimate - $950,000.00
Updated Cost – $767,004.56
Original Estimated Completion Date – December 2021
Updated Estimated Completion Date – February 2022
Bello Bridge Replacement
Construction of the new bridge is complete. Initial planting for revegetation of the adjacent streambanks is complete and plant establishment is ongoing for the next four years. The concrete slab for the new public art is complete and installation of the public art is anticipated in December 2022.
12.A-1Council Agenda 10-18-2022
Shell Beach Reservoir I Replacement
This project involved the removal and replacement of an existing one-million-gallon water storage tank (Shell Beach Tank #1). Upgrades included piping, electrical components, tank appurtenances, seismic, and safety features. Construction began September 15, 2021 and the Notice of Completion was approved on September 6, 2022.
Price Historical Park Sign Plan
This project installed the Price Historical Park driveway monument sign and entrance circle sign as established by the Price Historical Park Master Signage Plan, approved by Friends of Price House and the City’s Parks, Recreation and Beautification Commission.
Construction of the foundations and stone facing for each of the new signs was completed via change order to JJ Fisher Construction’s contract for the Dinosaur Caves and Price House Restroom Project. Southpaw Sign Company fabricated and installed the entryway sign and parking lot sign.
Chapman Estate Roof
This project replaced the existing wood shake roof with a new synthetic roofing shake.
CeDUR Roofing Shakes was selected as the preferred material as it is a close replica of the old wood shake roof. Construction of the new roof was completed in June 2022.
Under Construction
Council Goal – Traffic, Circulation, and Parking
2022-23 Paving Project
A contract was awarded to Cal Portland Construction in April 2022. Construction commenced in May 2022 and is ongoing. The project is estimated to be complete in July 2024.
Work in Progress
Construction of a new concrete cross gutter at intersection of Solar Way and Bello Street
Corner sidewalk fill-in at the intersection of Solar Way and Price Canyon Road Pavement saw cutting and demolition in preparation for new ADA curb ramps on Mattie Road
Completed Work
New section of sidewalk and ADA curb ramps at the intersection of Ventana Drive and James Way
New ADA curb ramps in neighborhoods above James Way:
o Christine Way
o Crest Drive
o Dugan Drive
o Effie Way
o Elaine Way
o Frances Way
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o Houston Way
o Irish Way
o Limerick Lane
o Margo Way
o Norma Drive
o Oakwood Drive
o Panorama Drive
o Ridge Road
o Shamrock Lane
o Skyline Drive
o Summit Drive
o Vista Pacific Circle
o White Oak Boulevard
Upcoming Work*
Repaving of the Bluff Trail at the end of Indio Drive beginning the week of October 24, 2022
Construction of new ADA curb ramps along Mattie Road starting the beginning of November 2022
Paving of the City Hall Parking Lot in late November 2022 Paving of Mattie Road in mid-December 2022
* Given availability of materials and crews, and weather pending
Council Goal – Bluff Protection
Ocean Boulevard Coastal Access Improvement Project
The Ocean Boulevard Coastal Access Improvement Project includes the following:
Ocean Boulevard bluff stabilization (federally funded) Ocean Boulevard Pedestrian Walkway between Vista del Mar and Capistrano Avenue (City-funded)
Morro Stairs Replacement (City funded)
Morro Storm Drain Outfall Replacement (City funded)
A contract was awarded to Granite Construction in the amount of $5,172,223 on December 21, 2021. Construction of the project is ongoing. The project is estimated to be complete in June 2023.
Work in Progress
Installing reinforcing steel for architectural finish shotcrete for bluff stabilization Forming and placement of concrete for stairs and stair parapet wall Installing reinforcing steel and placement of structural shotcrete for bluff stabilization in area of storm drain outfall
12.A-3Council Agenda 10-18-2022
Completed Work
Installation of new sidewalk, curb, and gutter along Ocean Boulevard from Vista del Mar Avenue to Wawona Avenue with exception of the portion between Morro and Cuyama Avenues
Construction of deep foundations (vertical reinforcement), tiebacks (horizontal reinforcement) and structural concrete for support of bluff stabilization Construction of Morro Avenue storm drain outfall
Upcoming Work*
Construction of architectural finish shotcrete for bluff stabilization starting the beginning of November 2022
Construction of sidewalk, curb and gutter between Morro and Cuyama Avenues late November 2022
Installation of guard railing in areas of bluff stabilization and handrailing on stairs in February 2023
Installation of benches, chain and bollards, telescope and hydroseeding in April 2023
*Given availability of crews and materials, and weather pending
Other Projects
Wastewater Treatment Plant Improvements Project
The project includes:
Rehabilitation of the existing:
o Belt Filter Press – Completed
o Dissolved Air Flotation Tank – Completed by staff
o Clarifiers – Going to bid winter 2022
o Digester #2 – Completed
Cleaning of the oxidation ditches – Will be performed by staff in spring of 2023 Demolition of Digester #1 – Going to bid winter 2022. Construction of a new 60-foot by 60-foot steel building – Waiting for demo of digester #1.
Construction of a new dump station and retaining wall – Staff will complete as time allows.
Repaving of the corporation yard lot after completion of construction of the various improvements – Waiting for completion of Corp Yard Admin Building.
Corporation Yard Facilities Building/City Hall Improvements Project This project includes a remodel and addition to the Corporation Yard facilities building and a remodel to City Hall. The focus of the remodels is to enhance employee safety and customer service to the public. A contract was awarded to Quincon Inc., for the project on May 18, 2021, and construction has been ongoing. Construction at City Hall is complete with exception of final punch-list items and added work or changes. A change order was also processed for the construction of a modification to the City Hall upstairs
12.A-4Council Agenda 10-18-2022
file room and the removal and fill-in of other office doors; that work is ongoing and anticipated to be complete by the end of October 2022. Construction of the remodel at the Corporation Yard facilities building is complete with exception of punch-list items after a pre-final walkthrough with the City Building Division and Fire Department. The contractor is working to complete punch list items and City staff has begun to assemble, move in and set up new furniture, cabinetry, and storage racks.
Bello Bridge Trail Continuation
This project will extend the existing trail under the new Bell Street Bridge. Construction is anticipated to take place in Spring 2023. Staff is currently working to obtain cost proposals for the construction.
Design
Council Goal – Water Supply, Conservation and Central Coast Blue
Central Coast Blue
Financing
The City was awarded a Round 1 Prop 1 Groundwater Grant Program (GWGP) planning grant for the funding amount of $2,000,000. The grant agreement was executed in April 2019 and grant activities were completed in January 2022. These activities included construction of a test injection well, construction of a monitoring well, aerial geophysics investigations, completion of a leaching study, developing an updated groundwater monitoring plan, and completion of an anti-degradation analysis, all of which will assist in advancing the Central Coast Blue project.
Following review of the City’s concept proposal, State Water Resources Control Board (SWRCB) Department of Financial Assistance invited the City to submit a full proposal for Round 3 Prop 1 GWGP Implementation Grant funding. On July 15, 2022, the City submitted a full proposal which included a request for $35.7 million in grant funding for the project, the largest single opportunity for the project, representing almost 40% of implementation costs. The SWRCB anticipates completing its review of the Round 3 proposals by December 2022.
The City applied for a Title XVI planning grant from the United States Bureau of Reclamation and was notified in February 2019 of an award of $796,094 to fund program management, permitting, and final design. The City then applied for a Title XVI implementation grant and was notified in August 2021 of an award of $1,700,000. Then on March 15, 2022, the City submitted another Title XVI implementation grant request and was notified in August 2022 of an additional award bringing total funding from the program to $14,124,000. The City anticipates applying in early 2023 for the remainder of funding available to the project from this program. The project is eligible to receive up to 25% of total project costs, or approximately an additional $9.1 million.
12.A-5Council Agenda 10-18-2022
San Luis Obispo County plans to submit a State Integrated Regional Water Management (IRWM) Grant Program, Prop 1 Round 2 Implementation Grant request in early 2023 that includes multiple projects from around the County. The City submitted a request and was recommended by the Regional Water Management Group Working Group to receive $1M of the $3.7M that is available for this final round of funding. The Board of Supervisors currently plans to vote on the authorization of the application in November.
The City submitted applications to the SWRCB for Clean Water State Revolving Fund (CWSRF) financing for construction of the project in December 2021. The project was not placed on the Fundable List for the FY 2023 CWSRF Intended Use Plan because the Joint Powers Authority (JPA) had not been created yet, and the project did not score high enough. With the JPA now in place (see Governance below), the project can submit an updated application in December 2022.
Technical
The City kicked off the Program Management, Permitting, and Final Design stage of the project in March 2022. An architectural visioning workshop was held in May 2022 which informed the development of architectural renderings for the Advanced Water Purification Facility.
Final design and permitting efforts are currently underway to advance the project to the point where it is ready for construction.
Governance
A cost-sharing agreement was developed and approved by the Arroyo Grande City Council on January 25, 2022, by the Grover Beach City Council on February 15, 2022 and by the Pismo Beach City Council on March 1, 2022.
A Management Team made up of staff from the three cities was formed in early 2022 and meets monthly to evaluate pre-construction and construction costs, provide input into formation and operations of the JPA, and present reports at the joint City Council meetings.
An inaugural joint meeting of the three City Councils was held on September 14, 2022. Joint meetings of the three City Councils will occur at least once annually until the Project is constructed to provide a venue for discussion and transparency for the public on the project’s progress, to receive project updates, and discuss policy issues as needed (e.g., unexpected timeline extensions, approvals of expenditures beyond the Project budget, etc.).
A Joint Exercise of Powers Agreement to establish the Central Coast Blue Joint Powers Authority (Authority) was developed and approved by the Grover Beach City Council on September 26, 2022, by the Arroyo Grande City Council on September 27, 2022, and by the Pismo Beach City Council on October 4, 2022.
The JPA Agreement contains provisions relating to:
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o The powers of the Authority (e.g., to make contracts, employ staff and consultants, acquire and dispose of property, issue bonds and incur debts and liabilities, apply for grants, etc.).
o The governance of the Authority. There will be a Board of Directors, which will have a Chair and Vice-Chair, will meet at least quarterly, and will consist of one representative of each city, as well as one alternate. Except for reimbursement for actual costs and expenses, the Board will serve without compensation from the Authority.
o An annual budget process. In March of each year, the Board will adopt a preliminary budget and an allocation of contributions from the Member Agencies for presentation to each of the Member Agencies’ governing bodies. The governing body of each Member Agency will then review and comment on the preliminary budget and allocation of contributions. The Board will adopt a final budget prior to July 1of each year and adopt an allocation of contributions from the Member Agencies to be consistent with the percentages agreed to for pre-construction and construction costs for Phase 1 of the project (i.e., Pismo Beach 39%, Arroyo Grande 25%, and Grover Beach 36%). Each annual budget will be adopted by an affirmative unanimous vote of the Directors, except the first annual budget may be adopted by a majority vote.
o Construction financing, operations and maintenance costs, capital improvement costs, and debt service. In connection with the issuance of debt, each party will enter into a financing agreement with the Authority securing the obligation of such party to make payments on its share of debt service. The financing agreements will stipulate that payment to the Authority is a special limited obligation payable solely from system net revenues of each party’s Enterprise Fund.
o Termination, indemnification, and withdrawal of Member Agencies and the effect of withdrawal, including continuing liability; the Agreement makes it clear that the debts, liabilities, and obligations of the Authority are not the debts, liabilities and obligations of any of the Member Agencies.
Previous Council Goal – Old City Hall Public Safety Facility
Public Safety Facility
Staff and the consultant team are continuing to develop the parameters of the design- build documents for project delivery and reviewing cost impacts and alternate building and site configuration layouts. The City has received requests for qualifications from the future design-build teams to pre-qualify their services to design and construct a new police station and renovations and additions to the existing police and fire station facility, and related site work at 1000 Bello Street. Staff anticipates releasing the RFP on December 1, 2022 with presentations of the three submittals to the City Council in early spring 2023.
12.A-7Council Agenda 10-18-2022
Police/Parking Annex Building
The Pismo Beach Police Annex Building project located at 585 Dolliver consists of tenant improvements to make the building functional as a downtown location for both the Police Department and Parking Division. The consultant has prepared conceptual layouts.
Chapman Estate Improvements
Windows
Staff received a cost proposal from Pella Windows of $100k for the supply of all 48 windows in the house. This is for the supply of the windows only. City staff, with assistance from an architect, are currently pursuing additional cost proposals and possible donations from other window manufacturers and local window installers, while simultaneously finalizing plans and specifications for the replacement of the windows.
Original Estimate – $200,000
Updated Cost – $500,000
Original Estimated Completion Date – November 2021
Updated Estimated Completion Date – Fall 2023
ADA Restroom
Final plans from Puglisi Architects have been received and staff is currently reviewing for inclusion in a bid package that will include window replacement, plaster repair, interior painting, and parquet floor replacement
Original Estimate – $200,000
Updated Cost – $700,000
Original Estimated Completion Date – February 2022
Updated Estimated Completion Date – Fall 2023
Council Goal - Community Character and Quality of Life for Residents
James Way Beautification Project
In addition to the installation of additional trash cans, benches, and new mutt mitt stations, on February 15, 2022, the City Council directed staff to move forward with a streetscape project that would significantly enhance the corridor with the installation of planters and trees on the ocean side of James Way. On May 17, 2022, a contract was awarded to BEK Collective to prepare plans and specifications for the removal of the concrete between the sidewalk and fence line and replacing it with drought-tolerant landscaping on the west side of the street. The project will also update ADA ramps, install new irrigation, repair raised planter beds on the east side of the street, and look at street furniture relocations to optimize the streetscape. The current timeline for the project anticipates construction to begin in May of 2023.
12.A-8Council Agenda 10-18-2022
Ventana Tennis Courts Project
On May 17, 2022 a contract was awarded to Callander Associates Landscape Architecture Inc. to prepare plans and specifications for the new tennis and pickleball courts on Ventana Drive (Ventana Courts). These courts will consist of two pickleball courts, one tennis court, and a parking lot. The current timeline for the project anticipates construction to begin in April 2023.
Toucan Terrace Sewer Trestle Rehabilitation
The consultant has prepared plans and specs for recoating the sewer trestle support bridge. The City Council will consider authorizing staff to bid on this project at the October 18, 2022 City Council meeting.
Chumash Park and Palisades Park
Initial budgeting cost estimates for both park improvements were $450,000. Current estimates for park improvements are $1.3 million. The increased costs are a result of moving the playground further up the hill and cost increases for material procurement, installation services, softfall installation and the amount of accessibility improvements that must be constructed in both parks. The current estimated playground equipment vendor’s manufacture lead-time from the date of authorized purchase is four to six months.
Price Historical Park Event Green
This project will create an event green area per the Master Plan. The consultant has submitted preliminary landscape improvement plans for a grassy event area between the Price House and the Meherin House.
Pier Avenue Stairs Closure
The consultant has begun the evaluation of the stairs. Repairs, alternative options, and cost estimates are being developed as part of the assessment and will be presented to the City Council on November 15, 2022.
North Shell Beach Road Storm Drain Repair
The North Shell Beach Road Storm Drain Repair project will address the storm drain failure on the City’s outfall located adjacent to the Dolphin Bay Resort that was sustained during the January 2017 winter storms. Initial cost estimate $250,000. It is estimated that construction will start in spring 2023, with completion in summer 2023.
12.A-9Council Agenda 10-18-2022
FY 2023 Projects
The projects in this section have not yet been developed to a point where staff is able to provide an anticipated completion date. Staff will continue to develop these projects.
Dog Park at Spyglass
This project consists of installing a dog park at a portion of Spyglass Park, including chain link fencing to keep the dogs contained in the “dog park,” benches, trash cans, and mutt mitt stations.
Hinds/Oceanview Pedestrian Path
This project will construct a sidewalk between Price Canyon Road/Hinds Street to Ocean View Avenue adjacent to Highway 101.
Shell Beach Parking Lot
This project includes adding a parking lot on Shell Beach Road to the north of the Shell Beach Road tennis courts and pickleball courts. The current zoning code limits the parking lot to 5,000 square feet.
New Production Well
This project will construct a new production well, which will add redundancy to the system and eventually replace Well 5, which has been rebuilt twice in the last twenty years and is not expected to be rebuilt again in the future.
FISCAL IMPACT:
There is no direct fiscal impact associated with this report.
ALTERNATIVES:
1. Provide additional direction to staff.
ATTACHMENTS:
None
Prepared by: Meeting Date: October 18, 2022
Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
12.A-10Council Agenda 10-18-2022