PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.C
SUBJECT/TITLE:
PURCHASE OF EIGHT PARKING PAY STATIONS FROM IPS GROUP
RECOMMENDATION:
Adopt a Resolution authorizing the purchase of eight replacement parking pay stations from IPS Group in the amount of $68,915.37 in Fiscal Year 2023.
BACKGROUND:
The Fiscal Year (FY) 2023 Parking Enterprise Fund budget includes $69,999.62 to purchase eight parking pay stations, replacing the old parking pay stations throughout downtown.
These pay stations are essential equipment needed for the public to pay for parking in the city. The existing pay stations are in poor condition due to age, harsh coastal weather, and repeated usage over the years. The existing pay stations also have out-of-date technology which only accepts limited payment options.
The City purchased its current parking meters and parking pay stations from IPS Group, which is offering new parking pay stations as upgrades to the City’s existing pay stations.
Staff has determined that the new IPS Group pay stations (Model MS-03 Multi-Space Pay Station) provide a more customer-friendly interface due to a larger, high-resolution color display touchscreen with clear instructions, anti-glare screen, and pay-by-cell integration, smart card, and contactless payment options. In addition, the new model would allow the City to take advantage of complex rate scheduling functionality, allowing for dynamic pricing options to be programmed remotely in real time. These parking pay stations are built to withstand the harsh elements of the coastal weather with an upgraded modular, stainless steel design with rust/weather/graffiti proofing powder coating.
Figures 1 and 2 below show the proposed MS-03 Pay Station model, and a close-up of the model’s high-resolution color display touch screen, respectively. A brochure for the proposed parking pay station is also provided as Attachment 2.
9.C-1Council Agenda 11-1-2022
Figures 1 and 2. Proposed Replacement Parking Pay Station Model
Because the proposed new pay stations are an upgrade, they will be easily installed on the same platform and operate under the same technology. There will be little-to-no infrastructure cost to install these upgraded machines, and no new technology fees due to the City’s existing contract arrangement with IPS Group. As such, the purchase is being recommended as a “sole source” purchase since a product compatible with the City’s existing equipment is available from only one vendor, with whom the City has a current relationship. The IPS Group quote for replacement parking pay stations is provided as Attachment 1.A.
Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing the purchase of eight replacement parking pay stations from IPS Group in the amount of $68,915.37 in FY 2023.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is an additional cost of $68,915.37 from the Parking Enterprise Fund. The FY 2023 Parking Enterprise Fund budget includes $69,999.62 for parking kiosk and meter replacement funds. The proposed cost of the eight parking pay stations is $68,915.37, leaving a $1,084.25 remaining budget balance.
The following table illustrates the budget, proposed cost, and remaining budget balance.
FY 2023 Parking Enterprise Fund Budget $69,999.62
Eight Parking Pay Stations $59,184.00
On-site Services $3,800.00
Freight $1,344.61
Sales Tax (7.750% on equipment only) $4,586.76
Total $68,915.37
Remaining Budget $1,084.25
9.C-2Council Agenda 11-1-2022
ALTERNATIVES:
1. Do not authorize the Resolution; provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A. Exhibit A to Resolution: IPS Group Parking Pay Station Quote
2. MS-03 Parking Pay Station Brochure
Prepared by: Meeting Date: November 1, 2022
Chris Trimble, Police Commander
Submitted by: Jeff Smith, Chief of Police
City Manager Approval:
9.C-3Council Agenda 11-1-2022
RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE PURCHASE OF EIGHT REPLACEMENT PARKING PAY STATIONS FROM IPS GROUP IN THE AMOUNT OF $68,915.37 IN FISCAL YEAR 2023
WHEREAS, the Fiscal Year (FY) 2023 Parking budget includes $69,999.62 for parking kiosk and meter replacement funds; and
WHEREAS, these pay stations are essential equipment needed for the public to pay for parking, the old pay stations being in poor condition due to age, harsh coastal weather, and extensive usage over the years; and
WHEREAS, the City purchased its current parking meters and parking pay stations from IPS Group, which is offering new parking pay stations as upgrades to the City’s existing pay stations; and
WHEREAS, the proposed new pay stations (Model MS-03 Multi Space Pay Station) provide a more customer-friendly interface, as well as the advantage of new complex rate scheduling functionality; and
WHEREAS, the proposed pay stations are built to withstand the harsh elements of the coastal weather; and
WHEREAS, because IPS group is offering these Parking Pay Stations as upgrades to the City’s existing parking pay stations, this purchase is being recommended as a “sole source” purchase since a product compatible with the City’s existing equipment is available from only one vendor, with whom the City has a current relationship; and
WHEREAS, the cost of the eight pay stations, including tax, freight, and on-site services is $68,915.37.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute an agreement with IPS Group to purchase eight pay stations to replace the existing pay stations in the amount of $68,915.37 in FY 2023 (Exhibit A).
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 18th day of October 2022, by the following vote:
AYES:
NOES:
ABSENT:
9.C-4Council Agenda 11-1-2022
Attachment 1
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.C-5Council Agenda 11-1-2022
Attachment 1
7737 Kenamar Court, San Diego, CA 92121 Date
IPS-2022-100799031
IPS Sales Quote
Quote# Customer Sub-Contractor
10/07/2022 IPS-2022-Pismo Beach None
Bill To
City of Pismo Beach Shipping 1000 Bello Street Pismo Beach, CA 93449 Item
Rep P.O. No.
PS
Description
967-057-3-2 MS3 Version 2.5 Multi-Space Pay Station -Pay by Plate / Pay by Space (US Currency) Contactless-EMV 767-296 MS1/MS3 Standard Mounting Plinth
767-295 MSI/MS3 Standard Mounting Pedestal
767-089 MSI/MS3 Installation Hardware
Installation On-site Services (2 Technician(s) - 2 Days) NIA Card Decals : VISA,MASTERCARD
100799031 CA (613)
Ship To
City of Pismo Beach -Parking Operations 550 Frady Lane Pismo Beach, CA 93449 Terms FOB
Net 30 San Diego
Qty Price
8 $7,398.00
8 $00.00
8 $00.00
8 $00.00
1 $3,800.00
1 $00.00
Contract
Total
$59,184.00
$00.00
$00.00
$00.00
$3,800.00
$00.00
Attachment 1A
IPS-2022-100799031
IPS Sales Quote
Bill To
7737 Kenamar Court, San Diego, CA 92121 Date
10/07/2022
Quote# Customer
IPS-2022-Pismo Beach 100799031 CA (613)
Ship To
City of Pismo Beach Shipping 1000 Bello Street City of Pismo Beach -Parking Operations 550 Frady Lane Pismo Beach, CA 93449 Pismo Beach, CA 93449 Rep P.O. No. Terms FOB
PS Net 30 San Diego
Item Description Qty Price
Notes-Freight + FREIGHT CHARGES I $1,344.61 (SHIPPING _FREIGHT_ ECONOMY) Subtotal
Sales Tax (7.750%)
Grand Total
Order Remarks:
TERMS AND CONDITIONS: I. Quote is stated in USD. Shipping and sales tax charges may apply. 2. Orders will not be submitted until a Purchase Order has been issued or a signed copy of the quote is received by IPS Group, Inc. If your company uses a blanket purchase order, please write the number in the 'P.O. No.' box near the top of the quote. 3. A signed copy of this quote must be returned to your sales representative for further processing. Notification will be sent once the order is submitted for processing. 4. This quote expires 90 days after the date it was issued. 5. Additional installation services required will be charged $950/day per technician. 6. Training and Commissioning will be $1000 minimum on a new insta11ation if applicable. 7. if you have any questions. or require further assistance please contact customer support by submitting your questions to the email address below. Phone# Fax# E-mail 858-568-7648 858-408-7839 [email protected] Signature
Sub-Contractor
None
Contract
Total
$1,344.61
$64,328.61
$4,586.76
$68,915.37
Attachment 1A
Color display Solar panel
MU
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S
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A
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Multi-Space Color Pay Station
The MS3™ Pay Station features a full-color screen with an optional touchscreen.
With the MS3, you can give your patrons the most convenient pay-station available with easy-to-read parking instructions in a vibrant showcase. For your staff, the MS3 ties into the powerful IPS Data Management System, allowing you in-depth analysis of parking data, full financial, administration and technical reporting and remote configuration.
Key Benefits
Flexibility: The MS3 is available in pay-by-space, pay-and-display, and pay-by-plate models. A simple change of the keypad and a firmware update are all that are required.
Robust Hardware Design: Highly secure, stainless steel cabinet is standard with weather and graffiti-resistant powder coating, providing maximum longevity.
Customer-Friendly Interface: 7-inch active matrix, high resolution color LCD display that can provide clear instructions to guide users through the transaction process. Fully customizable and configurable to allow touch screen operation for enhanced customer engagement.
Multiple Payment Options: Flexible payment options include credit/ debit card, coins, Smart Card, pay-by-cell integration, and NFC contactless payment with applications such as Apple Pay® and Google Pay®.
Security: Each unit contains a separate maintenance cabinet and collection vault. The cash box is housed in a secure vault that features a six-point locking system and a high-security electronic lock.
Unparalleled Power Efficiency: Powered by environmentally friendly solar panel and rechargeable combination battery to maximize ongoing power and uptime.
Improved Visibility: Blue LED lighting above the display provides enhanced visibility for motorists, technicians, and collections staff and optional rear LEDs for visual enforcement (pay-by-space).
Dependability: Pay stations communicate wirelessly on the 4G cellular network, ensuring fast and reliable communications while processing secure credit card authorizations, wireless downloads of rates and messages, and transmissions to DMS.
Easy Maintenance: Modularly designed with the technician in mind for easy plug-and-play maintenance.
Future-proof Design: IPS Group’s software interface provides seamless integration with third-party systems, such as enforcement, permitting, and LPR (license plate recognition) to further optimize parking operations.
1 2
Card readerOptional touch screen Intuitive keypad
PHYSICAL FEATURES
9.C-8Council Agenda 11-1-2022
Attachment 2
Technical Specifications
Weight: 175 lbs
Dimensions: 12.5” x 12” x 60” (31.75 cm x 30.48 cm x 152.4 cm); MS3™ is compliant with all relevant standards for disabled access.
Power: Solar (standard) or AC
Temperature Range: : -22˚F to 176˚F (-30˚C to 80˚C); Optional heater (AC units only).
Payment Accepted: Credit and debit cards, smart cards, coins, tokens, pay-by-cell, smart payments through apps like Apple Pay® and Google Pay®, and optional bill acceptor.
Cabinet Housing: Uni-body construction. High grade corrosion-resistant stainless steel with weather and graffiti-resistant powder coating.
Locks: Cabinet is protected by a six (6) point secure locking system. The outer vault door locks are protected by anti-drill spin disks. Upper and lower housing require separate keys. The collection vault is 6mm stainless steel with a dual locking system and T-bar. Electronic locks available upon request.
Display: 7-inch active matrix color, touch screen (configurable), and allows for both alpha-numeric or graphical messages. Display is protected by anti-glare coated bonded glass (standard feature).
Printer: High-resolution graphic thermal printer allows for customizable graphics, vouchers, and barcodes, which are programmable from the Data Management System (DMS).
Coin Box: Exchangeable coin box with auto-close feature on removal and “Smart” sensing technology to provide additional security and auditability.
Wireless Ultra-Low Power Integration Ready
Technology
For more information on the fully-integrated solution from IPS Group, please contact us.
Call for an on-site demo: 877.630.6638
Online: ipsgroup.com
©2020 IPS Group, Inc. All rights reserved.
Color Solar Secure
9.C-9Council Agenda 11-1-2022
Attachment 2