RESOLUTION NO. R-2022-092
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE PURCHASE OF EIGHT REPLACEMENT PARKING PAY STATIONS FROM IPS GROUP IN THE AMOUNT OF $68,915.37 IN FISCAL YEAR 2023
WHEREAS, the Fiscal Year (FY) 2023 Parking budget includes $69,999.62 for parking kiosk and meter replacement funds; and
WHEREAS, these pay stations are essential equipment needed for the public to pay for parking, the old pay stations being in poor condition due to age, harsh coastal weather, and extensive usage over the years; and
WHEREAS, the City purchased its current parking meters and parking pay stations from IPS Group, which is offering new parking pay stations as upgrades to the City's existing pay stations; and
WHEREAS, the proposed new pay stations (Model MS-03 Multi Space Pay Station) provide a more customer -friendly interface, as well as the advantage of new complex rate scheduling functionality; and
WHEREAS, the proposed pay stations are built to withstand the harsh elements of the coastal weather: and
WHEREAS, because IPS group is offering these Parking Pay Stations as upgrades to the City's existing parking pay stations, this purchase is being recommended as a "sole source" purchase since a product compatible with the City's existing equipment is available from only one vendor, with whom the City has a current relationship; and WHEREAS, the cost of the eight pay stations, including tax, freight, and on -site services is $68,915.37.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute an agreement with IPS Group to purchase eight pay stations to replace the existing pay stations in the amount of $68,915.37 in FY 2023 (Exhibit A).
UPON MOTION OF Council Member Guthrie, seconded by Council Member Newton, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15' day of November 2022, by the following vote:
AYES: 5 Guthrie, Newton, Blake, Reiss, Waage
NOES: 0
ABSENT: 0
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R-2022-092
ABSTAIN: 0
RECUSED: 0
Approved:
Ed Waage, Mayor
Attest:
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R-2022-092
Exhibit A
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Bill To
7737 Kenamar Court,
San Diego, CA 92121
City of Pismo Beach Shipping
1000 Bello Street
Pismo Beach, CA 93449
IPS Sales Quote
Date
Quote #
Customer
Sub -Contractor
10/07/2022
IPS-2022-
Pismo Beach
None
100799031
CA 613
Ship To
City of Pismo Beach - Parking Operations
550 Frady Lane
Pismo Beach, CA 93449
Rep
P.O. No.
Terms
FOB
Contract
PS
Net 30
San Diego
Item
Description
Qty
Price
Total
967-057-3-2
MS3 Version 2.5 Multi -Space Pay Station-
8 $7,398.00
$59,184.00
Pay by Plate / Pay by Space (US Currency)
Contactless-P.MV
767-296
MS1/MS3 Standard Mounting Plinth
8 $00.00
$00.00
767-295
MS1/MS3 Standard Mounting Pedestal
8 $00.00
$00.00
767-089
MS1/MS3 Installation Hardware
8 $00.00
$00.00
Installation
On -site Services
1 $3,800.00
$3,800.00
(2 Technician(s) - 2 Days)
N/A
Card Decals: V1SA,MASTERCARD
1 $00.00
$00.00
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R-2022-092
Exhibit A
C 7737 Kenamar Court,
San Diego, CA 92121
GROUP
Bill To
City of Pismo Beach Shipping
1000 Bello Street
Pismo Beach, CA 93449
IPS Sales Quote
Date
Quote #
Customer
Sub -Contractor
10/07/2022
IPS-2022-
Pismo Beach
None
100799031
ICA 613
Ship To
City of Pismo Beach - Puking Operations
550 Frady Lane
Pismo Beach, CA 93449
Rep P.O. No. Terms FOB Contract
PS Net 30 San Diego
Item Description City Price Total
Notes -Freight + FREIGHT CHARGES 1 $1,344.61 $1,344.61
(SHIPPING_FREIGHT_ECONOMY)
Subtotal $64,328,61
Sales Tax (7.750%) $4,586.76
Grand Total $68,915.37
Order Remarks:
TERMS AND CONDITIONS:
1. Quote is stated in USE). Shipping and sales lax charges may apply.
2. Ordm will not be submitted.61 a Purchase Order W be. issued or a aigncd copy of the quote is received by UPS Group, Nc. lfyour company uses a blmket purchase order, please write the number in the T.O. No.' box near the tap of he quote.
3. A signed copy ofthia quote moat be mtumed In your sales reptasemmtive for futhes processing. Notification will be sort once the order is subrnitted for processing.
4. This quote expues 90 daya after the date it was issued.
5. Additional installation services required will be chmged 5950/day per technicim.
6. Training and Commissioning will be $IM minimum on anew installation if applicable.
7. if you have my questions, crrequire furtheraesistmceplame routed custommsuppod by submitting your questions to the email add.. blow.
Signature
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R-2022-092