RESOLUTION NO. R-2022-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH BUREAU VERITAS NORTH AMERICA, INC. FOR PROFESSIONAL BUILDING DIVISION SERVICES IN FISCAL YEAR 2023
WHEREAS, the City expects the demand for building permit plan reviews and required building inspections to remain at the level experienced in recent fiscal years; and WHEREAS, the Council -approved fee structure supports the City's full cost to provide development review services, which are reflected in the General Fund budget; and WHEREAS, current staffing levels are designed to support the basic need for these services supplemented by contract services when needed; and WHEREAS, Bureau Veritas has been providing personnel with a high level of skill and experience for construction plan check and inspection services to the City of Pismo Beach and the City seeks to continue to utilize these services; and WHEREAS, current contracts with Bureau Veritas have expired and a new contract is desired: and
WHEREAS, the City Council previously appropriated $120,000 to cover contract costs to support these services; and
WHEREAS, staff has selected Bureau Veritas as a sole source procurement as the company has been providing these services to the City of Pismo Beach since 2007 and has extensive experience providing Building Division services specifically tailored to the City and its needs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute an agreement with Bureau Veritas for building permit plan check review and building inspection services in the amount of $120,000 for Fiscal Year (FY) 2023, in accordance with the scope and fee schedule set forth in Exhibit A.
UPON MOTION OF Council Member Guthrie, seconded by Council Member Newton, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6"' day of December 2022, by the following vote:
AYES:
5 Guthrie, Newton, Blake, Reiss, Waage
NOES:
0 ABSENT:
0 ABSTAIN:
0 PAGE 1 OF 9
R-2022-101
RECUSED: 0
Ap ed:
Ed Waage, Mayor
AV
Erica Inderlied, City Clerk
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R-2022-101
Exhibit A
172. SERVICE CAPABILITIES & QUALIFICATIONS
04 Building Department Plan Review
As the largest plan review firm in the United States,
we provide full -service code consulting and plan review services for compliance with a variety of codes, including the California Building, Plumbing, Electrical, Mechanical, Fuel Gas, Energy Conservation, and Fire Codes, as well as the National Electric Codes as adopted by each jurisdiction.
We have specific experience working through a variety of challenges, including (but not limited to) infill commercial development; adaptive reuse and change of occupancies
of existing buildings; retrofit of un-reinforced masonry or soft -story buildings, large commercial shopping centers and mixed -use multi -family developments; live -work projects; and high tech, research, and development facilities.
BV personnel have performed and managed plan review for thousands of projects. Project types include high-rise hotels and office buildings; institutional occupancies (including jails, shipping facilities, and room additions); single-family tract and custom homes; tilt -up shells; tenant improvements; and infrastructure (roads, wet and dry utilities). Our staff has considerable review experience of Ortually any structure requiring permits, plan reviews, and inspections. Our large, licensed plan review staff enables usto manage numerous and complex projects simultaneously, as well as provide discipline - specific plan reviews (e.g., structural, mechanical/plumbing, electrical, fire, access, street, drainage, map, civil infrastructure).
We offer the following plan review and inspection services:
• Architectural, fire&life safety
• Structural
• Energy code
• Accessibility requirements, including:
- Barrierfree
- Disabled access
- CASp
- ADA
Mechanical, electrical, and plumbing code
Review and approval of alternative materials, design,
and methods of construction
Civil plans examination, including:
- Gradi ng and drainage
- NPDES/SWPPP
- Development
- Infrastructure
- Water and wastewater
- Sewer
Green building and LEED consulting
Plan Review Time Schedule
At your request, BV can provide plan review activities on a fast -track basis. Turnaround times for each submittal will relate to the size and nature of the project and its impact on the construction schedule. To reduce turnaround times for plan review, we use electronic submittals, phased
submittals, conference calling, and videoconferencing.
BV has built long-term partnerships with agencies. We
understand that accuracy, efficiency, and integrity in all aspects of professional services are required. Testimony to our professional excellence is the fact that we have provided services to many of our municipal clients since their incorporation. Because of our large pool of accessible resources, we can assemble experienced personnel in order to help with project schedule recovery when necessary. Our team maintains efficient turnaround times on all reviews as a key measurement of performance of our plan review services.
BV will also accommodate preliminary reviews to facilitate fast -tracked, or accelerated, projects. This aids with timely turnaround and enhances public relations. If applicants include designs that do not conform to the prescriptive requirements of the codes, the jurisdiction's designee
will have final approval aver the plan being reviewed. If requested, our staff will make recommendations for the
resolution. We are also available to meet with agency staff or others as needed to discuss our findings.
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R-2022-101
Exhibit A
as
Electronic Plan Reviewing
Bureau Veritas provides an alternative solution to traditional plan checking. By utilizing Blue Beam with electronic plan submittal and commenting, our plan reviewers can quickly and accurately review plans for compliance with applicable codes; this allows for economical movement of plans and quick turnaround, eliminating shipping time and costs. In this way, electronic plans with comments can be viewed
and discussed with tenant, designer, and plans examiner as needed to resolve issues quickly and efficiently.
As part of this process, plans are first submitted as PDF files via a secure and confidential FTP site in which the client also has access. Ourstaff then reviews these plans and places comments and redlines directly on the plans, corresponding to areas needing revisions. Next, reclined plans with
comments are forwarded to, or placed on, the secure FTP site forthe designers, engineers, and architects. Plans can then be revised and resubmitted via the same method
described. Once all items are resolved, hard copy plans are sent to BV for approval stamps and signatures. Finally, these stamped and signed approved drawings are sent to the
jurisdiction for permitting.
Transmittal of Plans and Correction Lists
BV assumes responsibility for the pickup and return of plans.
All plans shall be picked up from the jurisdiction offices within 24 hours of notification. Should the volume of work be sufficient, we propose to establish regular pickup of plans on a consistent basis. We will also utilize shipping courier at no additional cost to the jurisdiction.
Upon completion of each plan review, wewill forward a
copy of the correction listto both thejurisdiction and the applicant by mail. When corrected plans are resubmitted, we will eitherfollow the previous procedure, orthe applicant may schedule an office visit to go over any corrections in person. BVwill forward completed plans once theyare
stamped and signed by BVstaff. Our transmittal forms are customized for use unique to the specifiicjurisdiction.
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R-2022-101
Exhibit A
I
06 Building Inspection
At Bureau Veritas, we are client -focused and customize the work according to your specific needs. We can provide inspection services for a single project that presents unique complexities due to its construction or size, or we can provide enough staff to handle all inspection services for an entire jurisdiction. Our building inspection services can be adjusted to provide a high level of coordination specifically suited to the design -build concept. Our inspectors are ICC certified and have extensive experience in the construction trades. Fast -tracked projects may be built into small phases based on incremental design and fabrication steps. In
such cases, our inspection team keeps daily logs to track corrections and plan review changes.
BV's inspection teams also provide on -call building
inspection services to cover staff vacation time, peak
workloads, specialized inspection activities, and any other situations that may arise. These activities may include next - day inspections and same -day response to important or
urgent requests.
Bureau Veritas will provide the client with ICC certified personnel to provide the following services:
1. Read and study project specifications, plans, and
drawings to become familiar with project prior to
inspection, ensuring that structural or architectural
changes have been stamped as approved by
appropriate authority and recognizing the need for/
requiring of plan checks for electrical, plumbing, and
mechanical code requirements.
2. Perform and document inspections on construction
projects to determine that all aspects of the project,
such as foundations, building, electrical, plumbing, and mechanical systems, conform to the applicable building
codes, zoning ordinances, energy conservation, and
accessibility requirements, including known local, city, state, and federal requirements.
3. Review plans for building construction, plumbing, electrical, and mechanical details prior to making inspection.
4. Bring to the attention of thejurisdiction for approval of certain changes in building, plumbing, mechanical,
electrical, and related work consistent with code and
ordinance requirements.
S.Participate in reviews with fire, health, and other
government agency inspectors, as well as owners.
6. Maintain a record of non -complying items and follow up to resolution of such items.
7.Inspect existing buildings for substandard, unsafe
conditions, upon request.
Permit Technician Services
BV staff will work with the jurisdiction staff to seamlessly staff the public counter, issue counter permits, answer plan review or inspection questions, and assist the public with a high level of customer service. Our staff will be trained and proficient in the policies, procedures, and administrative and technical regulations of the jurisdiction. All staff members are familiar with various software systems and are able to answer questions pertainingto inspections, plan approvals, business license approvals, and certificates of occupancy.
Permit technician services may include:
• Interfacing with the public, internal staff, and related departments
• Review of permit applications for completeness
• Acceptance and routing of plans
• Calculation and/orfeecollection
• Issuance of permits
• Review and issuance of counter permits, when authorized • Maintenance of permit records
• Use ofjurisdiction permitting programs and/orsoftware, where applicable
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R-2022-101
Exhibit A
Building Department Administration
and Special Project Management
Our experienced BV building official staff will work with the jurisdiction's management team to administer the building and safety or community development divisions. Our staff is familiar with the day-to-day building department operations, financial budget management, and political environment of a jurisdiction department. Our experienced building officials will participate in the project's design reviewsessionsand pre -plan check code compliance meetings with permit
applicants, as well as attend other required meetings for different types of large, special developments and other projects on behalf of the jurisdiction.
Fire Plan Review
Our staff will consult closely with the Fire Chief/Fire Marshal or this person's designated representative on any areas which require code interpretation or where alternate methods
are being proposed and considered. Our proposed fire
plan review engineers have specific experience working
within multiple types of facilities to ensure compliance with applicable codes, standards, and amendments,
including CFC, CBC, the Adopted National Fire Protection Standards, the California Health & Safety Codes, CSFM,
and U.L Our experience includes written comments and
verbal communication with applicants to better understand requirements and provide direction for compliance, as well as close communication with fire departments to clarify policies, code interpretations, plan review status, and procedures.
Bureau Veritas staff have reviewed hundreds of projects for fire safety components, including NFPA 13, NFPA 72, and NFPA 101, among others. Example projects in which our
reviewers have worked include The Village at Bella Terra in Huntington Beach, Lifetime Fitness in Roseville, and sysco Food Services Expansion in Sutter County. All personnel assigned to your project will have the necessary materials, resources, and training available to conduct plan reviews, including copies of applicable local amendments, policies, procedures, and forms.
Fire Inspections
BV can place an experienced fire inspector fora single
project or to augment existing staff to cover staff vacations and other leaves of absence. We can even provide all fire inspection on a daily basis. Systems and components we
inspect include (but are not limited to):
• Fire sprinklers, including systems beginning at property line, as directed
• Fire pumps
• Fire alarm systems
• Automatic suppression systems, includingHalon,
FM200, and CO2
• Hoods
• Duct extinguishing systems
• Exits
• Emergency lighting
• Voice evacuation systems
• Fire permit inspections
Additionally, we can provide regular inspections of all aspects of the fire permit requirements, whether annually, biannually, triennially, every five years, or any other length of time as mandated by the adopted codes.
Engineering Plan Review Services
As a result of our extensive experience providing
development review and processing services to public
agencies, we are able to evaluate those qualities which are essential to providing effective review services.
Foremost among these are the following:
• A thorough command of the adopted design standards
for drainage and streets, as well as NPDES-enhanced
Clean Water Act requirements
• Clear,friendly, and articulate communication with the applicant
BV has developed a successful approach to providing
development review services to achieve these goals.
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I
R-2022-101
Exhibit A
08 Plan Review Compliance Standards
Asa n Initial step prior to beginning a review, our professional staff familiarize themselves with all city, state, and federal requirements applicable to the project. Requirements for civil infrastructure originate from multiple sources, including statutory requirements; local ordinances and design
guidelines; federal requirements, including ADA and NPDES; state requirements, including Title 24; and the requirements of any affected utilities, districts, or agencies.
Civil infrastructure and site plans are reviewed for
conformity to the following quality standards:
• Greenbook
• Geotechnical Report recommendations
Conditions of Approval of the use permit or tentative map Municipal Code and local ordinances
Jurisdiction's design guidelines and standard plans and specifications
ADA and Title 24 accessibility standards
NPDES C.3 requirements when applicable
Environmental mitigation requirements
Requirements of affected outside agencies and utility
districts
Our professional plan reviewers provide a comprehensive assessment of the conformity of submitted improvement
plans to these quality standards.
Improvement Plan Review Tasks
The following outlines our typical scope of services for the review plans:
• Check design for conformity to the approved tentative map and conditions of approval
• Evaluate the layout for consistency with the final map • Review grading plans for consistency with the applicable drainage standards and grading ordinance
• Review for erosion and sediment control provisions
• Check Storm Water Pollution Prevention Plans and
RWQCB N.0.1.
• Review horizontal and vertical alignment of streets for conformity to the applicable street design standards
Check pavement structural section against geotechnical
recommendations
Review storm and sanitary sewer systems and
hydrology/hydraulic calculations
Review water distribution system for fire hydrant and
valve spacing
Check streetlight spacing and location for potential
conflicts
Review underground utilities for crossing clearances and conflicts
Review for compliance with outside agency requirements
Review quantities, estimates, and schedules
Prompt turnaround of quality plan reviews is the hallmark of ourservice. Ideally, the review process involves no more than two plan submittals, perhaps three under extraordinary circumstances. To achieve this, it is important forthe plan reviewerto see the 'big picture" during the approval process and to expedite the review, while assuring adherence to all adopted standards and requirements.
Development Review & Entitlement
Processing
Accurate, Timely Civil Engineering Plan & Final Map Reviews Facilitating land development projects requires a strong public - private partnership. Project momentum must be balanced with engineering, water quality, traffic, public safety, and final map plans that comply with applicable codes, requirements, and design standards. The various parties need impartial counsel from Registered Engineers and Land Surveyors, as well as quick turnaround review comments in a seamless manner.
Development review and entitlement processing involves
working seamlessly with the public agency and developer in the preliminary planning stages to facilitate development agreements along with the review of civil engineering plans and maps for conformity with conditions of approval along with local and other applicable ordinances and standards. All work is performed under the direction of a Registered Civil Engineer or Land Surveyor. BV utilizes proven best practices, staff specialists, and comprehensive web -based tools to provide timely review, responsiveness, and accurate and detailed review comments. 7-ATeMKO
R-2022-101
Exhibit A
09 Map Review
Final Maps and Parcel Maps
Review final maps and parcel maps for conformityto the
requirements of the Subdivision Map Act, the Land Surveyors Act, the Municipal Code and ordinances, the approved
tentative map, and any conditions of approval which have been set by the Planning Commission.
Reversions to Acreage
Review reversions to acreage maps prepared pursuantto
§66499.11 of the Subdivision Map Act.
Lot Line Adjustments and Parcel Mergers
Review legal descriptions prepared to affect lot line
adjustments pursuant to §66412(d) and parcel mergers
pursuant to §66451.10 of the Subdivision Map Act.
Legal Descriptions and Plats
Review and/or prepare legal descriptions and plats for right- of-way takes and easements or for other purposes when
necessary.
Certificates of Correction
Review proposed map amendments and Certificates of
Correction prepared pursuant to §66469 of the Subdivision Map Act.
Flood/Floodplain Management
BV provides comprehensive inspection and review of
projects proposed within the designated floodplain. We
review plans for compliance with federal, state, and local adopted regulations and practices. Plan reviewwill consider FIRM map designations; Flood Plain Elevation Certificate review; and any LOMA, LOMR, or CLOMRs appropriately
approved for the proposed project. Floodplain resistant construction will be plan checked and inspected in
accordance with adopted regulations and standards as well as any pertinent FEMA technical bulletins.
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.woo
Exhibit A
IP 12
SCHEDULE OF FEES
PLAN REVIEW, INSPECTION
& PERMIT TECHNICIAN SERVICES
Bureau Veritas' pricing reflects our commitment to the success of your project by helping you maintain significant qualityand cost saving benefits moving forward.
These include:
• Reduced plan review and inspection turnaround times
• Implementation of established electronic plan review processes • Commitment to maintain a proposed rate structure for the life of the initial contract pedod • Confidence of working with a well -established consultant in business for 190+ years
PLAN CHECK PERCENTAGE FEE
Percentage of Fees, Based on the City's Collected Fees:
70% forvaluation under 1,500,000
65%forvaluation 1,500,000 and greater
HOURLY RATES
Personnel Classification/Title:
Hourly Rate:
Civil Plan Review
$165
Plan Review (non-structural)
$130
Plan Review (structural)
$150
CASp (plan review/inspection)
$125 / $130
Building Inspector
$90-$115
Fire Inspector
$110 - $135
Permit Technician
$65 - $95
The proposed rates above are non-union/non-prevailing wages. All Employees classified as 'non-exempt" by the U.S.
Department of Labor will be compensated at 1-1/2 times salary for overtime hours as per State and Federal wage and hour laws. No overtime will be charged without prior consent. Reimbursement for employee -awned vehicles used in connection with the work will beat the current IRS rate. Fees are subject to an annual increase in accordance with the CPI from Engineers News Record (ENR) and with the City of Pismo Beach's approval.
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