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RESOLUTION NO. R-2022-114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA APPROVING AND APPROPRIATING BUDGET ADJUSTMENTS FOR FISCAL YEAR 2023
WHEREAS, the City of Pismo Beach operates on a two-year budget cycle, which allows for long-term planning, coordination of multi -year capital projects, and efficiency of staff time as budget preparation only occurs every other year; and WHEREAS, in order to maintain accuracy of the budget and update the City's financial plan, it is important to review and revise it periodically to ensure the budget reflects current revenues received and operating costs and trends; and
WHEREAS, City staff proposes mid -year budget adjustments to reflect updated projections and estimates to the FY 2023 budgets; and
WHEREAS, the FY 2023 proposed budget adjustments reflect revenue projections, new initiatives, capital project adjustments, operating savings and costs, professional services, training costs, carryforward budgets, and aligning budget to actual revenues and expenditures; and
WHEREAS, the net fiscal impact of approving all these changes across all funds is net additional costs of $650,743.38 in FY 2023.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby appropriates changes in revenues and expenditures for FY 2023 as summarized in the table below, and detailed in attached Exhibit A, which by this reference are made a part hereof. This table and attached exhibit include an all -funds net additional cost of $650,743.38 in FY 2023, to reflect the Council -approved budget adjustments.
FY 2023 Proposed
Fund Type Budget Adjustment
General Fund Exp $ 387,867.06
Subtotal General Fund
(387, 867.06)
Public Education Government Fund Exp 10,000.00
Subtotal Public Education Government Fund Total (10,000.00) Chapman Estate Fund
Rev
Chapman Estate Fund Exp (27,178.51)
Subtotal Chapman Estate Fund 117,178.51
Capital Projects Rev 352,000.00
Capital Projects Exp 352,000.00
Subtotal Capital Projects
PAGE 1 OF 6
R-2022-114
FY 2023 Proposed
Fund
Type
Budget Adjustment
Water Enterprise Fund
Exp
32,407.56
Subtotal Water Enterprise Fund
(32,407.56)
Wastewater Treatment Fund
Exp
(32,352.74)
Subtotal Wastewater Treatment Fund
32,352.74
Wastewater Capital Projects
Rev
(64,760.30)
Wastewater Capital Projects
Exp
(64,760.30)
Subtotal Wastewater Capital Projects
-
Technology Service Fund
Rev
119,507.00
Technology Service Fund
Exp
119,507.00
Subtotal Technology Service Fund
-
Motor Vehicle Fund
Exp
370,000.00
Subtotal Motor Vehicle Fund
(370,000.00)
Total All Funds
$ (650,743.38)
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates any transfers or allocations between funds necessary to implement these Council -approved adjustments for FY 2023.
UPON MOTION OF Council Member Guthrie, seconded by Council Member Newton, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 201h day of December 2022, by the following vote:
AYES:
5 Guthrie, Newton, Inman, Reiss, Waage
NOES:
0 ABSENT:
0 ABSTAIN:
0 RECUSED:
0 Approved:
Lj
EcrWaage, Mayor
Attest:
nca Inderli 1
PAGE 2OF6
R-2022-114
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Exhibit A
Mid -Year Budget Adjustments December 20, 2022
Category
Report Description
Fund
Fund Title
Department
FY 2023
One-time/
Title
Budget
Ongoing
Adjustment
y
Increase digital evidence on
1001
General Fund
Administrative
One-time
n
community cameras from 1 to
Services
220,000.00
6 months to 1 year at Pier,
City Hall, Chapman, Police,
F
Intersections
yIncrease
digital evidence on
3001
Capital Projects
Administrative
One-time
n
community cameras from 1 to
Services
220,000.00
6 months to 1 year at Pier,
City Hall, Chapman, Police,
Intersections
Technology
Increase digital evidence on
3001
Capital Projects
Administrative
One-time
Master Plan
community cameras from 1 to
Services
220,000.00
6 months to 1 year at Pier,
City Hall, Chapman, Police,
Intersections
Technology
Internet Bandwidth
1001
General Fund
Administrative
Ongoing
Master Plan
Services
15,191.88
-Technology
Internet Bandwidth
6 001
Water Enterprise
Administrative
Ongoing
Master Plan
Fund
Services
4,557.56
Technology
Internet Bandwidth
6201
Wastewater
Administrative
Ongoing
Master Plan
Treatment Fund
Services
4,557.56
Technology
Internet Bandwidth
7101
Technology Service
Administrative
Ongoing
Master Plan
Fund
Services
15,191.88
Technology
Internet Bandwidth
7101
Technology Service
Administrative
Ongoing
Master Plan
Fund
Services
4,557.56
—Technology
Internet Bandwidth
7101
Technology Service
Administrative
Ongoing
Master Plan
Fund
Services
4,557.56
Technology
Internet Bandwidth
7101
Technology Service
Administrative
Ongoing
Master Plan
Fund
Services
24,307.00
Technology
SCADA radio project
6201
Wastewater
Public Works
One-time
Master Plan
Treatment Fund
10,000.00
Technology
SCADA radio project
6101
Water Enterprise
Public Works
One-time
Master Plan
Fund
10,000.00
Technology
Server Replacement as part of
1001
General Fund
Administrative
One-time
Master Plan
Police migration
Services
50,000.00
Technology
Server Replacement as part of
6101
Water Enterprise
Administrative
One -lime
Master Plan
Police migration
Fund
Services
15,000.00
Technology
Server Replacement as part of
6201
Wastewater
Administrative
One-time
Master Plan
Police migration
Treatment Fund
Services
15,000.00
Technology
Server Replacement as part of
7101
Technology Service
Administrative
One -lime
Master Plan
Police migration
Fund
Services
50,000.00
Technology
Server Replacement as part of
7101
Technology Service
Administrative
One-time
Master Plan
Police migration
Fund
Services
15,000.00
PAGE 3OF6
R-2022-114
Exhibit A
Category
Report Description
Fund
Fund Title
Department
FY 2023
One-timel
Title
Budget
Ongoing
Adjustment
Technology
Server Replacement as part of
7101
Technology Service
Administrative
One-time
Master Plan
Police migration
Fund
Services
15,000.00
Technology
Server Replacement as part of
7101
Technology Service
Administrative
One-time
Master Plan
Police migration
Fund
Services
80,000.00
Technology
Server upgrades
1001
General Fund
Administrative
One-time
Master Plan
Services
9,500.00
Technology
Server upgrades
6101
Water Enterprise
Administrative
One-time
Master Plan
Fund
Services
2,850.00
Technology
Server upgrades
6201
Wastewater
Administrative
One-time
Master Plan
Treatment Fund
Services
2,850.00
Technology
Server upgrades
7101
Technology Service
Administrative
One-time
Master Plan
Fund
Services
9.500.00
Technology
Server upgrades
7101
Technology Service
Administrative
One-time
Master Plan
Fund
Services
2,850.00
Technology
Server upgrades
7101
Technology Service
Administrative
One-time
Master Plan
Fund
Services
2,850.00
Technology
Server upgrades
7101
Technology Service
Administrative
One-time
Master Plan
Fund
Services
15,200.00
Vehicles
Move forward Load n Pack
7201
Motor Vehicle Fund
Public Works
One-time
vehicle due to end of useful
290,000.00
life. Takes 1 year lead time to
order due to limited supplies
and replace
Vehicles
Move forward WiR091 vehicle
7201
Motor Vehicle Fund
Public Works
One-time
due to rusting and wear and
80,000.00
tear, takes months to order
and replace due to supply
issues
Completed
Deappropriate Chapman roof
2007
Chapman Estate
Public Works
One-time
Projects
project budget savings as
Fund
(27,179)
Adjustments
project is complete
Completed
Deappropriate St. Jude's
1001
General Fund
Public Works
One-time
Projects
Tunnel project budget as
(1,600.00)
Adjustments
project is complete
Completed
Move Completed Bypass
6201
Wastewater
Public Works
One-time
Projects
pump project savings to
Treatment Fund
(64,760)
Adjustments
WWTP Improvements project
Completed
Move Completed Bypass
6202
Wastewater Capital
Public Works
One-time
Projects
pump project savings to
Projects
(64,760)
Adjustments
WWTP Improvements project
Completed
Move Completed Bypass
6202
Wastewater Capital
Public Works
One-time
Projects
pump project savings to
Projects
(64,760)
Adjustments
VVWTP Improvements project
Completed
Move completed Vista Del Mar
6201
Wastewater
Public Works
One-time
Projects
Generator project savings to
Treatment Fund
(203,840.89)
Adjustments
VWVTP Improvements project
Completed
Move completed Vista Del Mar
6201
Wastewater
Public Works
One-time
Projects
Generator project savings to
Treatment Fund
203,840.89
Adjustments
VWVTP Improvements project
Completed
Move completed Vista Del Mar
6202
Wastewater Capital
Public Works
One-time
Projects
Generator project savings to
Projects
(203,840.89)
Adjustments
WA TP Improvements project
PAGE 4OF6
R-2022-114
Exhibit A
Category
Report Description
Fund
Fund Title
Department
FY 2023
One-time/
Title
Budget
Ongoing
Ad tment
Completed
Move completed Vista Del Mar
6202
Wastewater Capital
Public Works
One-time
Projects
Generator project savings to
Projects
203,840.89
Adjustments
W VFP Improvements project
Completed
Move completed Vista Del Mar
6202
Wastewater Capital
Public Works
One-time
Projects
Generator project savings to
Projects
(203,840.89)
Adjustments
VJJVIP Improvements project
Completed
Move completed Vista Del Mar
6202
Wastewater Capital
Public Works
One-time
Projects
Generator project savings to
Projects
203,840.89
Adjustments
VVWfP Improvements project
Additional
Chapman Estate Fund funding
1001
General Fund
General
One-time
costs
from General Fund
Government
90,000.00
Additional
Chapman Estate Fund funding
2007
Chapman Estate
General
One-time
costs
from General Fund
Fund
Government
90,000.00
Additional
City Hall Corp Yard
1001
General Fund
General
One-time
costs
Improvement - Replace City
Government
(82,000.00)
Hall Doors, modifications for
access, secudty
improvements, IT equipment
Additional
City Hall Corp Yard
1001
General Fund
Public Works
One -lime
costs
Improvement - Replace City
82,000.00
Hall Doors, modifications for
access, security
improvements, IT equipment
Additional
City Hall Corp Yard
3001
Capital Projects
Public Works
One-time
costs
Improvement - Replace City
82,000.00
Hall Doors, modifications for
access, security
improvements, IT equipment
Additional
City Hall Corp Yard
3001
Capital Projects
Public Works
One -lime
costs
Improvement - Replace City
82,000.00
Hall Doors, modifications for
access, security
Improvements, IT equipment
Additional
Council Chamber AV project
2003
Public Education
Management
10000
One-time
costs
additional cost
Government Fund
Services
Addifional
Move GF Contingency budget
1001
General Fund
General
One-time
costs
to support fingerprinting
Government
(9,900.00)
machine replacement
Additional
Move GF Contingency budget
1001
General Fund
General
One-time
costs
to support fingerprinting
Government
9,900.00
machine replacement
Additional
Next level funding for water
1001
General Fund
General
One-time
costs
bottle filling station
Government
(50,000.00)
Additional
Next level funding for water
1001
General Fund
Public Works
One-time
costs
bottle filling station
50,000.00
Additional
Next level funding for water
3001
Capital Projects
Public Works
One-time
costs
bottle filling station
50,000.00
Additional
Next level funding for water
3001
Capital Projects
Public Works
One -lime
costs
bottle filling station
50,000.00
Staffing
Reclassify an Accounting
1001
General Fund
Administrative
2860
Ongoing
Clerk to an Account
Services
Technician
PAGE 5OF6
R-2022-114
Exhibit A
Category
Report Description
Fund
Fund Title
Department
FY 2023
One-time/
Title
Budget
Ongoing
Adjustment
Staffing
Reclassify an Accounting
1001
General Fund
Administrative
218.79
Ongoing
Clerk to an Account
Services
Technician
Staffing
Reclassify an Accounting
1001
General Fund
Administrative
1430
Ongoing
Clerk to an Account
Services
Technician
Staffing
Reclassify an Accounting
1001
General Fund
Administrative
23.296
Ongoing
Clerk to an Account
Services
Technician
Staffing
Reclassify an Accounting
1001
General Fund
Administrative
243.1
Ongoing
Clerk to an Account
Services
Technician
PAGE 6OF6
R-2022-114