PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.H
SUBJECT/TITLE:
PURCHASE OF ADDITIONAL PARKING METERS, ASSOCIATED HARDWARE, AND
HOUSINGS FROM IPS GROUP
RECOMMENDATION:
Adopt a Resolution authorizing the City of Pismo Beach to purchase 210 Parking Meters, associated hardware, and housings from IPS Group for a total of $255,911 in Fiscal Year 2023, and appropriating related budget adjustments.
BACKGROUND:
The Fiscal Year 2022/23 Paving Project includes extensive paving project throughout the city. As part of the project, the City has planned to expand the paid parking area to include a majority of the parking spaces along Price Street. The paving project on Price Street will include the installation of poles along a new center median designated for diagonal parking spaces, as well as on the sidewalks parallel to Price Street for the curbside parking spaces. These poles will be affixed with parking meters. Staff has identified 124 parking spaces where single meters will be affixed and 83 spaces were double meters will be affixed. The Council has directed that paid parking will only be in effect from Friday evening to Sunday evening as to not impact locals from conducting business during the week.
Staff recommends that the new meters be purchased from IPS Group, the manufacturer of the City’s current parking meters, so that the new meters will be completely compatible with the existing meters. This purchase of meters will include vehicle sensors, mobile payment options, housings, and will pair with the existing enforcement applications.
Additionally, the MK5 Single-Space Meters from IPS Group are solar powered with rechargeable battery packs, and wirelessly networked, and the patented meter mechanism accepts payment by coins, credit/debit card, smart card and tokens, pay-by- phone, or contactless payment. Due to the City’s existing relationship with IPS Group, the IPS Group purchase of the new parking meters is being recommended as a sole-source purchase. The IPS Group quote is provided as Attachment 1.A.
Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing the purchase of 210 Parking Meters, the associated hardware, and the housings from IPS Group for $255,911 in Fiscal Year (FY) 2023, including appropriating related budget adjustments.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is an additional cost of $255,911 for the purchase and installation of 210 parking meters, hardware, and housings. Staff recommends that Council appropriate $256,000 in the Parking Enterprise Fund Capital
9.H-1Council Agenda 1-17-2023
Outlay for machine and equipment in FY 2023, supported by the Parking Enterprise Fund’s available fund balance.
ALTERNATIVES:
1. Do not purchase the parking meters from IPS Group; provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A. Exhibit A to Resolution: IPS Group Quote
Prepared by: Meeting Date: January 17, 2023
Chris Trimble, Police Commander
Submitted by: Jeff Smith, Chief of Police
City Manager Approval:
9.H-2Council Agenda 1-17-2023
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE PURCHASE OF 210 PARKING METERS, THE
ASSOCIATED HARDWARE, AND HOUSINGS FROM IPS GROUP FOR THE AMOUNT OF $255,911.00 IN FISCAL YEAR 2023 AND APPROPRIATING RELATED
BUDGET ADJUSTMENTS
WHEREAS, the Fiscal Year (FY) 2023 Parking budget includes $255,911 for the purchase of new parking meters as the paid parking area expands to extend along Price Street; and
WHEREAS, over two hundred parking meters will be affixed along Price Street in curbside parking spaces and diagonal spaces adjacent to the newly-constructed center median, in accordance with the Price Street Paving Project plan; and WHEREAS, parking meters are a vital tool for the Parking Division for the collection of parking revenue and to ensure the regular flow of vehicles in the paid parking areas; and WHEREAS, in order to realize significant operational benefits, staff recommends the procurement of parking meters identical to the existing parking meters installed in the downtown area, and this purchase is therefore being recommended as a “sole source” purchase since the City is adding to a product compatible with the City’s equipment and this product is available from only one vendor, with whom the City has a current relationship.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of 210 parking meters, the associated hardware, and housings from IPS Group for the amount of $255,911 (quote provided as Exhibit A).
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $256,000 in the Parking Enterprise Fund capital outlay machinery and equipment in Fiscal Year 2023, supported by Parking Enterprise Fund net position (available fund balance).
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 17th day of January 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
9.H-3Council Agenda 1-17-2023
Attachment 1
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.H-4Council Agenda 1-17-2023
Attachment 1
120-009 Large Coin Can Assembly - IPS LOCK 210 $40.00 $8,400.00 101-033-B IPS meter yoke assembly (Black)50 $75.00 $3,750.00 101-009 Pole Mounting Kit - Yoke Center 50 $15.00 $750.00 101-027-ASY-B Model 147/247 Housing (M95) - Large Vault - Abloy Top Lock - Abloy Vault Lock -
BLACK
210 $235.00 $49,350.00
Installation On-site Services
(2 Technician(s) - 5 Days)
1 $9,500.00 $9,500.00
347-504-SRM MK5 Model 247 SSPM Meter Mechanism
w/Stereoscopic w/Radio w/Modem
210 $770.00 $161,700.00
N/A Coin Type : COINS 1 $00.00 $00.00
N/A Coin Slots : Dollar 1 $00.00 $00.00
N/A Card Decals : VISA,MASTERCARD 1 $00.00 $00.00
7737 Kenamar Court,
San Diego, CA 92121
IPS-2022-033097516
IPS Sales Quote
Date Quote # Customer
Sub-Contractor
11/15/2022 IPS-2022-
033097516
Pismo Beach
CA (613)
None
Bill To
City of Pismo Beach Shipping
1000 Bello Street
Pismo Beach, CA 93449
Ship To
City of Pismo Beach - Parking Operations
550 Frady Lane
Pismo Beach, CA 93449
Rep P.O. No. Terms FOB Contract
PS Net 30 San Diego
Item Description Qty Price Total
9.H-5Council Agenda 1-17-2023
Attachment 1.A
Notes-Freight + FREIGHT CHARGES
(SHIPPING_FREIGHT_ECONOMY)
1 $5,104.87 $5,104.87
7737 Kenamar Court,
San Diego, CA 92121
IPS-2022-033097516
IPS Sales Quote
Date Quote # Customer
Sub-Contractor
11/15/2022 IPS-2022-
033097516
Pismo Beach
CA (613)
None
Bill To
City of Pismo Beach Shipping
1000 Bello Street
Pismo Beach, CA 93449
Ship To
City of Pismo Beach - Parking Operations
550 Frady Lane
Pismo Beach, CA 93449
Rep P.O. No. Terms FOB Contract
PS Net 30 San Diego
Item Description Qty Price Total
Order Remarks:
TERMS AND CONDITIONS:
1. Quote is stated in USD. Shipping and sales tax charges may apply.
2. Orders will not be submitted until a Purchase Order has been issued or a signed copy of the quote is received by IPS Group, Inc. If your company uses a blanket purchase order, please write the number in the 'P.O. No.' box near the top of the quote.
3. A signed copy of this quote must be returned to your sales representative for further processing. Notification will be sent once the order is submitted for processing.
4. This quote expires 90 days after the date it was issued.
5. Additional installation services required will be charged $950/day per technician.
6. Training and Commissioning will be $1000 minimum on a new installation if applicable.
7. if you have any questions, or require further assistance please contact customer support by submitting your questions to the email address below.
Subtotal $238,554.87
Sales Tax (7.750%)$17,356.13
Grand Total $255,911.00
Signature _______________________________
Phone #Fax #E-mail
858-568-7648 858-408-7839 [email protected]
9.H-6Council Agenda 1-17-2023
Attachment 1.A