City Council Annual Goal Setting
February 3, 2023
Sea Venture Hotel, Pismo Beach, CA
Welcome and Public Comment
Overview and Expectations of the Day
Icebreaker
What significant thing happened in
your life in….
Attributes of Exceptional Councils
Attributes of Exceptional Councils
•Exceptional councils develop a sense of team –a partnership with the city manager to govern and manage the city.
•Successfully transition from candidate to a member of the council. •Become a champion of the city. Make decisions based on the needs and interests of the community at-large/the greater good.
•Develop, communicate and support policy goals and council decisions. •Demonstrate a willingness to work collaboratively (as a team) and have a citywide perspective.
•TIPS: get to know styles and interests; conduct goal setting meeting; adopt operational norms; culture of respect
Attributes of Exceptional Councils
•Exceptional councils have clear roles and responsibilities that are understood and adhered.
•Understand the role of local governments and their responsibilities. •Focus on the role of setting vision and developing policy, not micromanagement.
•Strive to be informed about the issues facing the city and be prepared to ask questions of staff and each other.
•TIPS: Create a shared understanding of the City Manager’s role and council’s expectations to optimize working relationships; utilize retreats and study sessions to refine roles, develop protocols
Attributes of Exceptional Councils
•Exceptional councils honor the relationship with staff and each other. •Council members have the ability to respectfully disagree without being disagreeable.
•Reflect positive decorum/model of leadership by keeping a respectful tone with staff and colleagues.
•Establish a set of behaviors ahead of time, potentially documents in a code of conduct.
•TIPS: set priorities and goals at an annual meeting; don’t play “gotcha” or surprise each other; model respect in public; respect diversity of styles and perspectives.
Attributes of Exceptional Councils
•Exceptional councils routinely conduct effective meetings. •Respectful of each other, the public and everyone’s time. •Use engaging and welcoming body language.
•Issues are not personalized, thoughtful dialogue is the objective. •Agenda packets are read and council members come prepared with an open mind to issues.
•Respect is demonstrated for various opinions.
•Everyone strives to be civil and act with decorum.
•TIPS: Develop guidelines for conducting meetings and making decisions. Evaluate your meeting format and effectiveness.
Attributes of Exceptional Councils
•Exceptional councils hold themselves and the city accountable. •Operate ethically and with integrity.
•Conduct team building/goal setting exercises to track progress towards mutually agreed upon goals. •Councils take responsibility for the results (good and bad). •Councils celebrate successes.
•Councilmembers hold themselves responsible for adhering to operating protocols and codes of conduct. •TIPS: Annually evaluate council and city manager performance toward achieving the City’s goals; council assesses its behavior and work during this process too.
Attributes of Exceptional Councils
•Exceptional council have members who practice continuous personal learning and development.
•Stay informed on key issues.
•Gain key insights and knowledge on all aspects of governing, from budgets to plans to everything in between.
•Learning to listen is sometimes more important than learning to give a speech.
•TIPS: Seek out local, state and national professional growth opportunities, orient new council members
Getting to Great
Defining the Roles of the Governing Body and Local Government Manager
Getting to Great: The Roles
•Strategic Vision-Big Picture Thinker
•Trustee -Steward
•Representative-Constituent Advocate
•Community Builder-Bringing People Together
•Decision-maker
•Oversight
Strategic Vision-Big Thinker
•Design/Visionary
•Sees interconnections
•Leads new initiatives/ideas
•Concentrates on the future
•Sees possibilities beyond present data and constraints
Trustee-Steward
•Fiduciary
•Invests in and maintains partnerships
•Listens to and respects others well
•Holds to the greater good
•Willing to make uncomfortable decisions now for the future or greater good
Representative-Constituent Advocate
•Acts us “customer service representative” or liaison
•Conduit between residents and local government services •Highly responsive to residents and their individual concerns •Develops relationships and trust with individuals
Community Builder-Bringing People Together
•Focuses on relationships and consensus building
•Fosters relationships and uses them to work through differences •Community is not just a casual word
•Very present and engaged
•Consistent communicators
Decision Maker
•Sees role like that of a judge
•Receives all information and data then is comfortable voting up or down
•Reads thoroughly, analyzes data, and prepares thoroughly •Values expertise and expertise of others
Oversight
•Reviews and evaluates programs carefully
•Accountability
•Values processes and procedures
•Present at city facilities more
•May keep measure of distance from the staff
The Roles Elected Officials Gravitate Toward
1.Representative-Constituent Advocate
2.Strategic Vision
3.Trustee -Steward
4.Decision-maker
5.Community Builder
6.Oversight
Roles Elected Officials Want to Pay More Attention to
1.Strategic Vision
2.Community Builder
3.Trustee -Steward
4.Representative-Constituent Advocate
5.Decision-maker
6.Oversight
Assessment
•What role do you gravitate towards?
•Which role could you focus on more to improve effectiveness? •What roles could the council team focus on to improve effectiveness? Every Role Is Necessary and Important to Good Governance!
Review of Council Norms and Code of Conduct
Mayor Waage and Councilmember Newton
Lunch
Where We Are
Review of Goals, Progress, Pismo Voice and Finances
Current Council Goals
1.Water Supply, Conservation and Central Coast Blue
i.Implement Central Coast Blue, working with partner agencies ii.Promote water conservation
iii.Pursue additional water supplies and options for storage iv.Conduct public outreach and education
2.Public Safety
i.Build a state-of-the-art fire facility
ii.Modernize and expand the police station
iii.Preserve the façade of the historic city hall
Current Council Goals
3.Traffic, Circulation and Parking
i.Continue to work on downtown parking solutions, including acquiring additional parking assets
ii.Improve bike and pedestrian options
iii.Determine whether to acquire Dolliver Street from the state and make circulation improvements per the circulation element
iv.Determine future of outdoor dining and related parking considerations
Current Council Goals
4.Community Character and Quality of Life for Residents i.Invest in neighborhoods including road, sidewalk and park improvements ii.Relocate tennis courts and add pickleball courts
iii.Complete updates to the LCP, General Plan and Zoning Code iv.Evaluate locations and expand recreation programs
v.Implement community beautification strategies
vi.Evaluate the option of assessment districts to address infrastructure improvements
vii.Deliver exceptional services to the public
Where we are now: FY 2023 General Fund
A B C D = C - B
($ thousands)
FY 2022
Actuals
FY 2023
Revised
Budget
FY 2023 Year-
End Projected
Actuals
Variance
(Actuals-
Budget)
Unassigned Fund Balance 14,225$ 8,469$ 8,469$ -$ Committed Fund Balance 3,976 17,259 17,259 - Beginning Fund Balance 18,200 25,727 25,727 - Operating Revenues 32,498 32,390 31,192 (1,198) Operating Expenditures 23,404 27,877 27,165 (712) Net Operating Surplus/(Deficit) 9,094 4,514 4,027 (486) One-time Revenues 1,250 281 163 (117) One-time/Capital Expenditures 3,054 18,408 10,952 (7,456) Ending Fund Balance 25,490$ 12,113$ 18,966$ 6,853$ Unassigned Fund Balance 6,476$ 10,113$ 9,504$ (610)$ Committed Fund Balance 17,259 - 7,456 7,456 Contribution to Reserves (245) - 6 6 Budget Stabilitation Set-Aside 2,000 2,000 2,000 -
FY 2023 Key
Fund Projected
Ending
Balances
Fund Title
FY 2023
Projected
Ending Fund
Balance
Half-Cent Sales Tax Fund $ 1,173,217
Gas Tax Fund 254,833
Local Transportation 350,341
Housing In Lieu Fee 905,572
LBID Improvements 535,838
Park Development Fund 530,027
Water Enterprise Funds 4,969,259
Wastewater Enterprise Funds 5,931,226
Parking Enterprise 6,823,288
Motor Vehicle Fund 1,422,117
Major Projects -Budgeted and In
Progress Other Key Projects FY 2023 Budget
Central Coast Blue $ 2,262,241
WWTP Improvements 1,840,468
Charles Street Reservoir 1,803,500
Harloe Bluff Stabilize Lift St 1,000,000
Pacific Estates Resv. Mainten.859,300
New Production Well 500,000
Trestle Rehab 293,792
Vista Del Mar Backup Generator 203,841
Inflow/Infiltration 111,817
Booster Station VFD's 74,235
Bypass Pump 64,760
WW Grit Removal 20,000
Public Safety Facility 30,000,000
Addie St Parking & Access Impr, Restroom 1,500,000
Total Budget $ 40,533,954
Storm
Damage
Projects –
seeking FEMA
funding
Potential Project if FEMA funds
awarded
Estimated
project cost
Margo Dodd $8,576,818
Palisades and Ocean 5,161,090
Pier Avenue Stairs 2,354,930
Pier Avenue Storm Drain 1,696,049
Eldwayen Park Point 600,000
Price Canyon Road 89,835
Key Engineering Projects –Budget Status
Projects Under Construction
Project Title
Estimated Completion Date/ Project months,
Staff capacity Total Budget
Estimated Project
cost Remaining Budget
Chapman House Improvements 10/1/2023 938,209$ 938,209$ -$ FY 2022 Paving Project 8/1/2024 13,356,895 13,356,895 - Spyglass Sidewalk US-101 6/30/2023 284,010 284,010 - Ocean Blvd Improvements 6/30/2023 7,791,829 7,791,829 - North Shell Beach Stormdrain Repairs (FY 17
Rainstorm)
8/1/2024 300,000 300,000 - 22,670,943$ 22,670,943$ -$
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Key Engineering Projects –Budget Status
Projects Moving Forward
Project Title
Estimated Completion Date/ Project months,
Staff capacity Total Budget
Estimated Project
cost Remaining Budget
James Way Beautification 9 - 12 Months Construction. Anticipated Start Date 6/1/23
300,000$ 2,683,250$ (2,383,250)$ Pier Ave Stair Removal Pending FEMA Approval - 170,000 (170,000) Shell Beach parking lot (Palisades Park Sports
Courts - Restroom and Parking)
4 -6 Months Construction. Anticipated Start Date
8/1/2024
175,000 1,500,000 (1,325,000) Chumash and Palisades Park Improvements 9/30/2023 450,000 1,800,000 (1,350,000) Police Parking Annex 6 - 8 Months Construction. Anticipated Move In Date 10/1/23
750,000 1,050,000 (300,000) 330 Main Upgrades, Police Migration Completion anticipated August 2023 - 290,000 (290,000) Cliff and Ocean Storm Drain 18 months, (88% FEMA funded, not yet budgeted)4,400,000 5,000,000 (600,000) Tennis Court relocation/Ventana Sports Courts 6 - 8 Months Construction. Anticipated Start Date 6/1/23
335,000 2,436,000 (2,101,000) 6,410,000$ 14,929,250$ (8,519,250)$ 2 M
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Key Engineering Projects –Budget Status
Projects Not Started, Prioritize
Project Title
Estimated Completion Date/ Project months,
Staff capacity Total Budget
Estimated Project
cost Remaining Budget
Bello Bridge De Anza Trail Ext 2 - 3 Months Construction. Anticipated Start Date 9/1/23
90,000 60,000 30,000 Hinds/Ocean View Ped Path
2 - 3 Months Construction. Anticipated Start Date
10/1/24 pending completion of Price Canyon Town
Homes
180,000 210,000 (30,000) Signalize Bello/Price Canyn Rd 5 - 7 Months Construction. Anticipated Start Date 1/15/2025, Pending Gas and PG&E relocation
600,000 1,800,000 (1,200,000) South Palisades Workout/Trail Pending direction 60,000 250,000 (190,000) Spyglass Dog Park 1 - 2 Months Construction. Anticipated Start Date 9/1/23
75,000 150,000 (75,000) Wadsworth Underpass lighting 1 - 2 Months Construction. Anticipated Start Date 4/1/24
100,000 250,000 (150,000) 1,105,000$ 2,720,000$ (1,615,000)$ 3 N
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Key
Engineering
Projects –
Summary
$10.1 M
Budget
Shortfall
Project Title
Estimated Completion Date/ Project months,
Staff capacity Total Budget
Estimated Project
cost Remaining Budget
Chapman House Improvements 10/1/2023 938,209$ 938,209$ -$ FY 2022 Paving Project 8/1/2024 13,356,895 13,356,895 - Spyglass Sidewalk US-101 6/30/2023 284,010 284,010 - Ocean Blvd Improvements 6/30/2023 7,791,829 7,791,829 - North Shell Beach Stormdrain Repairs (FY 17
Rainstorm)
8/1/2024 300,000 300,000 - 22,670,943$ 22,670,943$ -$
James Way Beautification 9 - 12 Months Construction. Anticipated Start Date 6/1/23
300,000$ 2,683,250$ (2,383,250)$ Pier Ave Stair Removal Pending FEMA Approval - 170,000 (170,000) Shell Beach parking lot (Palisades Park Sports
Courts - Restroom and Parking)
4 -6 Months Construction. Anticipated Start Date
8/1/2024
175,000 1,500,000 (1,325,000) Chumash and Palisades Park Improvements 9/30/2023 450,000 1,800,000 (1,350,000) Police Parking Annex 6 - 8 Months Construction. Anticipated Move In Date 10/1/23
750,000 1,050,000 (300,000) 330 Main Upgrades, Police Migration Completion anticipated August 2023 - 290,000 (290,000) Cliff and Ocean Storm Drain 18 months, (88% FEMA funded, not yet budgeted)4,400,000 5,000,000 (600,000) Tennis Court relocation/Ventana Sports Courts 6 - 8 Months Construction. Anticipated Start Date 6/1/23
335,000 2,436,000 (2,101,000) 6,410,000$ 14,929,250$ (8,519,250)$ Bello Bridge De Anza Trail Ext 2 - 3 Months Construction. Anticipated Start Date 9/1/23
90,000 60,000 30,000 Hinds/Ocean View Ped Path
2 - 3 Months Construction. Anticipated Start Date
10/1/24 pending completion of Price Canyon
Town Homes
180,000 210,000 (30,000) Signalize Bello/Price Canyn Rd 5 - 7 Months Construction. Anticipated Start Date 1/15/2025, Pending Gas and PG&E relocation
600,000 1,800,000 (1,200,000) South Palisades Workout/Trail Pending direction 60,000 250,000 (190,000) Spyglass Dog Park 1 - 2 Months Construction. Anticipated Start Date 9/1/23
75,000 150,000 (75,000) Wadsworth Underpass lighting 1 - 2 Months Construction. Anticipated Start Date 4/1/24
100,000 250,000 (150,000) 1,105,000$ 2,720,000$ (1,615,000)$ TOTAL ALL PROJECTS 30,185,943$ 40,320,193$ (10,134,250)$ 1 U
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Spyglass Dog Park
Spyglass Dog Park
•Most highly rented park
•Birthday parties
•Parking lot is often at capacity
Price Street Parking –Current Configuration
•Currently single loaded diagonal parking
•Bay to Pomeroy = 169 parking spaces
•Access issues
•No bike lane
Price Street Parking –Potential Configuration
•Double loaded diagonal parking
•Bay to Pomeroy = 207 parking spaces
•Bike lane (San Luis to Pomeroy)
•No access issues (can use bike lane)
Price Street
Net Impact
Current = 169 spaces Potential 195 net spaces = 26 additional parking spaces 15% increase
Pismo Voice Outcome
Top Pismo Voice Priorities
Water
Resources
Quality of
Life
Public
Safety
Circulation
Parking
Summary of Priorities
Establishment of Council Goals
FY 2024-25
Goal Topics
Various Other Topics
Agenda Items for Discussion
1.Advisory Body Member Appointment Process for 2023 (Inderlied)
2.Appeals Process for Planning Commission Decisions (Newton)
3.Clarification of Sidewalk Development Policies (Newton)
4.Amendments to Traffic Calming Policy (Newton)
5.Discussion of Future Uses of Chapman Estate (Inman)