PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
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SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
1. Adopt Minutes of the January 11, 2023 Special Meeting.
2. Adopt Minutes of the January 17, 2023 Closed and Regular Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2. Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1. Draft Minutes for January 17, 2023
2. Draft Minutes for January 11, 2023
Submitted by: Erica Inderlied, City Clerk Meeting Date: February 7, 2023 City Manager Approval:
9.A-1Council Agenda 2-7-2023
DRAFT MINUTES
Pismo Beach City Council
Wednesday, January 11, 2023
Special Meeting—2:00 p.m.
Meeting Conducted Virtually
The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 2:01 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
James R. Lewis, City Manager
Jeff Smith, Chief of Police
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. AGENDA ITEMS
Item 3.A: Resolution Ratifying Proclamation of the Existence of a Local Emergency by Director of Emergency Services, and Proclaiming Continued Existence of Local Emergency (Lewis)
Recommendation: Adopt a Resolution ratifying and confirming actions by the Director of Emergency Services/City Manager during the existence of a local emergency, and proclaiming the continued existence of a local emergency.
9.A-2Council Agenda 2-7-2023
Attachment 1
Presenting staff:
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution ratifying and confirming actions by the Director of Emergency Services/City Manager during the existence of a local emergency, and proclaiming the continued existence of a local emergency.
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Newton, Guthrie, Inman, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-001 adopted.
4. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
5. ADJOURNMENT
At 2:14 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-3Council Agenda 2-7-2023
Attachment 1
DRAFT MINUTES
Pismo Beach City Council
Tuesday, January 17, 2023
Special Closed Session—5:00 p.m.
Administration Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 5:00 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: V. Lopez Jr. & Sons General Engineering Contractors, Inc. vs. City of Pismo Beach
San Luis Obispo Superior Court Case No. 20CV-0652
9.A-4Council Agenda 2-7-2023
Attachment 2
4. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.
5. ADJOURNMENT
At 5:20 p.m., to the 5:30 p.m. Regular Meeting.
9.A-5Council Agenda 2-7-2023
Attachment 2
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
Ian Livingston, Building Official
James R. Lewis, City Manager
Jeff Smith, Chief of Police
2. PLEDGE OF ALLEGIANCE
Council Member Newton led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
9.A-6Council Agenda 2-7-2023
Attachment 2
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its 5:00 p.m. Closed Session.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Inman:
Shell Beach Improvement Group
Mayor Pro Tem Reiss:
San Luis Obispo Council of Governments (SLOCOG) Board
Mayor Waage:
San Luis Obispo County Community Fire Safe Council.
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote (Items 9.A through 9.I):
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the December 12, 2022 Special Meeting.
2. Adopt Minutes of the December 20, 2022 Regular Meeting.
9.A-7Council Agenda 2-7-2023
Attachment 2
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for December 18, 2022 and January 1, 2023.
2. Approve the Register of Demands for December 16, 2022 and December 30, 2022.
Item 9.C: Department Activity Reports for November 2022 (All)
Recommendation:
Receive reports as information only.
Item 9.D: Paid Parking Quarterly Update—Second Quarter of Fiscal Year 2023 (Downing)
Recommendation:
No action recommended; for information only.
Item 9.E: Annual Review and Approval of Investment Policy (Feeser)
Recommendation:
Approve the City of Pismo Beach Investment Policy.
Item 9.F: Award of Construction Contract to American Enviro Services, Inc. for the North Shell Beach Road Storm Drain Repair Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to award a contract to American Enviro Services, Inc. in the amount of $199,417 for the construction of the North Shell Beach Road Storm Drain Repair Project, and appropriating related budget adjustments.
Legislative Record: Resolution R-2023-002 adopted.
Item 9.G: Award Construction Contract to Jack Handley Construction Services for the Chapman Estate ADA Restroom Remodel and Addition Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to award a contract to Jack Handley Construction Services in the amount of $327,950 for the construction of the Chapman Estate ADA Restroom Remodel and Addition Project.
Legislative Record: Resolution R-2023-003 adopted.
9.A-8Council Agenda 2-7-2023
Attachment 2
Item 9.H: Purchase of Additional Parking Meters, Associated Hardware, and Housings from IPS Group (Smith)
Recommendation:
Adopt a Resolution authorizing the City of Pismo Beach to purchase 210 Parking Meters, associated hardware, and housings from IPS Group for a total of $255,911 in Fiscal Year 2023, and appropriating related budget adjustments.
Legislative Record: Resolution R-2023-004 adopted.
Item 9.I: Contract with Phoenix Group Information Systems for Parking Revenue and Citation Management for a Three-Year Term
(Smith)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute a three- year contract with Phoenix Group Information Systems for parking revenue and citation management services from February 1, 2023, to January 31, 2026.
Legislative Record: Resolution R-2023-005 adopted.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
None.
12. BUSINESS ITEMS
Item 12.A: Progress Report on Fiscal Year 2022 & 2023 City Council Goals (Lewis)
Recommendation:
Receive a progress report on the City Council’s Fiscal Year 2022 & 2023 Goals.
Presenting staff:
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
Call for public comment: No comment.
Action: No action.
9.A-9Council Agenda 2-7-2023
Attachment 2
Item 12.B: Water Supply Update (Fine)
Recommendation:
Receive an update on the City’s water supply.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment:
Tedd commented.
Action: Consensus to direct staff to return with a consent agenda item allowing the Council to consider allocating additional funding, in an amount determined to be appropriate by staff, to maintain current Water Conservation Rebate Programs.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
13. CITY COUNCIL COMMENTS AND REQUESTS
The Council commended staff for their emergency response to the storm that occurred January 8 and 9, 2023.
14. ADJOURNMENT
At 6:33 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-10Council Agenda 2-7-2023
Attachment 2