Agenda packet, special meeting, second session — Pismo Beach City Council, February 14, 2023

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AGENDA
Pismo Beach City Council
Tuesday, February 14, 2023
Thursday, February 16, 2023
Time Date Meeting Type Physical Location Virtual Option 12:00 p.m. Tues Feb. 14, 2023 Special Meeting Admin Conference Room, City Hall None 9:00 a.m. Thurs Feb. 16, 2023 Special Meeting Admin Conference Room, City Hall None

0. HYBRID MEETING INSTRUCTIONS:

These special meetings will be conducted in person. Ways to participate and submit public comment are provided below.

Watch and participate in person:
• Visit the Admin Conference Room at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. • To make public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to speak during the public comment period on your item of interest.

Submit written comment:
• In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
• Call 805-773-7005 and leave a voicemail before the meeting. Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
• Meetings may begin a few minutes after the scheduled start time. • Phone numbers of voicemail commenters may be visible in the public record along with transcripts.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Pismo Beach City Council Agenda February 14 & 16, 2023

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Tuesday, February 14, 2023
Special Meeting—12:00 p.m.

Admin Conference Room, City Hall, 760 Mattie Road,
Pismo Beach, CA 93449

CALL TO ORDER: Mayor Waage

1. ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item appearing on the agenda.

Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

3. AGENDA ITEMS

Item 3.A: 2023 Annual Advisory Body Interviews and Appointments (Inderlied)

Recommendation:

Review of Current Membership

1. Review the membership standing of current Advisory Body members, including training and attendance data, and provide direction to staff if desired.

Review of Incumbents not Appearing for Interviews

2. Review the applications and standing of incumbent Members who have reapplied and are eligible for reappointment, but are not appearing for an interview.

Interviews – Applicants for Multiple Bodies

3. Conduct interviews of applicants who have applied for multiple Advisory Bodies.

Direction to Staff – Traffic Safety Committee Membership

4. Discuss and provide direction to staff, if any, regarding the Public Member seat(s) on the Traffic Safety Committee.

Interviews – Planning Commission

5. Conduct interviews of remaining applicants for the Planning Commission.

Appointments – Planning Commission

6. Complete a ballot selecting preferred candidates for three Planning Commission seats for the term of March 1, 2023—February 28, 2025.

4. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

Pismo Beach City Council Agenda February 14 & 16, 2023

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5. ADJOURNMENT

To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Special Meeting 9:00 a.m. Thursday, February 16, 2023 Admin Conference Room, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

Pismo Beach City Council Agenda February 14 & 16, 2023

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Thursday, February 16, 2023
Special Meeting—9:00 a.m.

Admin Conference Room, City Hall, 760 Mattie Road,
Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage

1.ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2.PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item appearing on the agenda.

Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

3.AGENDA ITEMS
Item 3.A: 2023 Annual Advisory Body Interviews and Appointments (Inderlied) Recommendation:

Interviews – CVB Board, Parking Advisory Committee, and PRBC

7.Conduct interviews of remaining applicants for the Conference and Visitors Bureau Board (CVB Board).

8.Conduct interviews of non-incumbent applicants for the Parking Advisory Committee (PAC).

9.Conduct interviews of remaining applicants for the Parks, Recreation and Beautification Commission (PRBC).

Appointments – CVB Board, Parking Advisory Committee, and PRBC

10. Complete a ballot selecting preferred candidates for three Conference & Visitors Bureau Board seats for the term of March 1, 2023—February 28, 2025.

11. Complete a ballot selecting preferred candidates for two Parking Advisory Committee seats for the term of March 1, 2023—February 28, 2025.

12. Complete a ballot selecting preferred candidates for three Parks, Recreation and Beautification Commission seats for the term of March 1, 2023—February 28, 2025.

Direction to Staff – Citizens Transportation Advisory Committee Membership

13. Provide direction to staff on the appointment of a resident to the SLOCOG Citizens Transportation Advisory Committee, by either appointing an advisory body applicant to

Pismo Beach City Council Agenda February 14 & 16, 2023

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the position, or directing staff to conduct a separate and return with a future agenda item allowing the Council to make the appointment.

Additional Direction Regarding Vacancies

14. Provide direction to staff on whether to continue to recruit for, or leave vacant, any seats that may remain unfilled following this round of appointments.

4. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

5. ADJOURNMENT

To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Closed Session 4:30 p.m. Tuesday, February 21, 2023 Admin Conference Room, City Hall Regular Meeting 5:30 p.m. Tuesday, February 21, 2023 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the February 14, 2023 and February 16, 2023 meeting(s) of the Pismo Beach City Council was posted on August 27, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk

Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Pismo Beach City Council Agenda February 14 & 16, 2023

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Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #3.A
SUBJECT/TITLE:
2023 ANNUAL ADVISORY BODY INTERVIEWS AND APPOINTMENTS
RECOMMENDATION:

Tuesday, February 14, 2023
Review of Current Membership

1. Review the membership standing of current Advisory Body members, including training and attendance data, and provide direction to staff if desired.

Review of Incumbents not Appearing for Interviews

2. Review the applications and standing of incumbent Members who have reapplied and are eligible for reappointment, but are not appearing for an interview.

Interviews – Applicants for Multiple Bodies

3. Conduct interviews of applicants who have applied for multiple Advisory Bodies.

Direction to Staff – Traffic Safety Committee Membership

4. Discuss and provide direction to staff, if any, regarding the Public Member seat(s) on the Traffic Safety Committee.

Interviews – Planning Commission

5. Conduct interviews of remaining applicants for the Planning Commission.

Appointments – Planning Commission

6. Complete a ballot selecting preferred candidates for three Planning Commission seats for the term of March 1, 2023—February 28, 2025.

Thursday, February 16, 2023
Interviews – CVB Board, Parking Advisory Committee, and PRBC

7. Conduct interviews of remaining applicants for the Conference and Visitors Bureau Board (CVB Board).

8. Conduct interviews of non-incumbent applicants for the Parking Advisory Committee (PAC).

9. Conduct interviews of remaining applicants for the Parks, Recreation and Beautification Commission (PRBC).

Appointments – CVB Board, Parking Advisory Committee, and PRBC

10. Complete a ballot selecting preferred candidates for three Conference & Visitors Bureau Board seats for the term of March 1, 2023—February 28, 2025.

11. Complete a ballot selecting preferred candidates for two Parking Advisory Committee seats for the term of March 1, 2023—February 28, 2025.

12. Complete a ballot selecting preferred candidates for three Parks, Recreation and Beautification Commission seats for the term of March 1, 2023—February 28, 2025.

Council Agenda 2-14-2023 & 2-16-2023 3.A-1

Direction to Staff – Citizens Transportation Advisory Committee Membership

13. Provide direction to staff on the appointment of a resident to the SLOCOG Citizens Transportation Advisory Committee, by either appointing an advisory body applicant to the position, or directing staff to conduct a separate and return with a future agenda item allowing the Council to make the appointment.

Additional Direction Regarding Vacancies

14. Provide direction to staff on whether to continue to recruit for, or leave vacant, any seats that may remain unfilled following this round of appointments.

BACKGROUND:

Advisory Bodies are commissions, committees, and boards consisting of volunteer community members appointed by the City Council to review matters within their assigned purview. These bodies report directly to the City Council and receive support from assigned City staff. The City of Pismo Beach has four legislative Advisory Bodies, which hold public meetings that serve as a community forum on the matters assigned to the body, make certain limited decisions, provide feedback to staff on technical matters, and make recommendations to the Council on policy issues.

The City also has two non-legislative committees consisting primarily of staff to which the City Council appoints one or two Public Members. These bodies are not created by action of the Council, but they consider requests from the public, make certain recommendations to the City Manager, and occasionally make recommendations to the City Council.

The legislative bodies, as defined by state law, are subject to the Brown Act and their members are subject to state-mandated training requirements including ethics and harassment prevention. All bodies are subject to the City's Code of Ethics and certain conflict-of-interest regulations; most members file “Form 700” statements of financial interest. Purpose, duties, meeting schedules, and attendance requirements for legislative Advisory Bodies are established by Council-adopted Bylaws, and some Municipal Code provisions also apply.

Most Advisory Body members are required to be Pismo Beach residents; some bodies have provisions for qualified non-resident members. All Advisory Body members are interviewed and appointed by the entire City Council at public Special Meetings.

All Advisory Body seats carry a term of two years, expiring the last day of February every other year, with no term limits. Terms are staggered so approximately half of each body's seats come up for reappointment each year. This approach is designed to achieve a balance between continuity of experience and diversity of viewpoints. The City Clerk's Office conducts a routine annual recruitment each winter to fill the seats with terms expiring at the end of February. Interviews and appointments are typically conducted by the Council in February, for terms beginning March 1.

Council Agenda 2-14-2023 & 2-16-2023 3.A-2

Summary of Direction Sought
•Staff seeks to fill vacancies within each of the City's legislative Advisory Bodies during the 2023 annual recruitment cycle, consisting of 11 scheduled vacancies. •In addition, staff seeks direction from the City Council regarding any desired changes to the Public Member seat(s) on the Traffic Safety Committee. •Finally, staff seeks direction from the City Council on a resident appointment to the Citizens Transportation Advisory Committee (CTAC), which is advisory to the San Luis Obispo Council of Governments Board.

Annual Recruitment for Scheduled Vacancies
The primary purpose of this agenda item is for the City Council to provide direction on filling scheduled and/or existing vacancies on all Advisory Bodies, listed below.

Information about current members, term end dates, eligibility, and analysis of any special considerations for each City Advisory Body with current or upcoming vacancies is provided as Attachments 1—4:
•Planning Commission (Attachment 1)
•Conference and Visitors Bureau Board (Attachment 2)
•Parking Advisory Committee (Attachment 3)
•Parks, Recreation and Beautification Commission (Attachment 4) A schedule of interviews will be provided to the Council on the day of interviews. All new and repeat applicants who appear to meet minimum eligibility requirements have been invited to appear for interviews. In accordance with the Council’s direction on February 3, 2023, incumbent applicants have been given the option to appear for an interview, or not.

The Council may appoint individuals appearing for interviews, or opt to appoint individuals not appearing for interviews. The Council may appoint individuals to fill all vacancies, or opt to fill only some of the vacancies. If any vacancies remain following this round of interviews and appointments, staff will continue to recruit for any seats remaining unfilled unless otherwise directed, and the Council may direct that interviews of eligible applicants on file be conducted at any future time.

Traffic Safety Committee Membership
At its February 7, 2023 meeting, a majority of the City Council directed staff to return with an agenda item allowing the Council to discuss and potentially provide direction on amending the number of Public Member seat(s) on the Traffic Safety Committee (TSC).

Staff has included the discussion as part of this special meeting agenda.

The Traffic Safety Committee is composed primarily of staff with relevant technical expertise who evaluate requests for changes and improvements to traffic safety measures throughout the city. In 2003, the City Council directed staff to add one Public Council Agenda 2-14-2023 & 2-16-2023 3.A-3

Member seat to the committee, which must be filled by a Pismo Beach resident. The term of the current Public Member is scheduled for reappointment in 2024.

Should the Council wish to direct staff to add more Public Member seat(s) to the TSC, the Council may also do one of the following:

1. Direct staff to advertise for the additional seat(s) concurrent with the scheduled annual recruitment in winter of 2023, for a term beginning March 1, 2024; or

2. Direct staff to schedule a special meeting to conduct interviews of applicants for the TSC, and make an appointment at that time; or

3. Make an appointment from among the current applicants for other Advisory Body positions, and direct staff to fill the TSC seat as soon as practicable. Should the Council wish to pursue this option, it should be noted that staff has a number of applications on file for Traffic Safety Committee service that have not been included in the current interview materials, because there is not currently a vacancy on the Committee.

Citizens Transportation Advisory Committee Appointment
In addition to the City’s advisory bodies, the City Council periodically appoints City residents to other community advisory bodies, including the Citizens Transportation Advisory Committee (CTAC), which is advisory to the San Luis Obispo Council of Governments (SLOCOG) Board. The SLOCOG Board includes a Council Member from each of the county’s seven cities, and each Council appoints one of its city’s residents to serve on the CTAC (Bylaws provided for reference as Attachment 5).

The City’s 2018 appointee to the CTAC recently resigned the position, and as such the City Council must make an appointment to fill the vacancy. Staff recommends that the Council take one of three courses of action:

1. Appoint a current Advisory Body applicant to the position at this juncture, based on their known interests and qualifications; or

2. Direct staff to conduct a separate, targeted recruitment to find applicants, and return at a future Council meeting allowing the Council to interview applicants and make the appointment at that meeting; or

3. Direct staff to conduct a separate, targeted recruitment to find applicants; appoint a two-member subcommittee of the Council to interview and select a recommended appointee; and direct staff to return at a future meeting with a consent agenda item allowing the Council to confirm the appointment.

Conclusion and Appointments
At the conclusion of each meeting day, the City Clerk will tally and announce the voting results for each body for which interviews have concluded. The top overall vote-getters Council Agenda 2-14-2023 & 2-16-2023 3.A-4

for each body will be appointed to fill the available seats. In the event of a tie among two or more applicants, the Council may choose to conduct a runoff vote among the tied candidates, or the Council may choose another method of resolving the tie.

The Council may opt to appoint individuals appearing for interviews, or opt to appoint individuals not appearing for interviews. The Council may appoint individuals to fill all vacancies, or opt to fill only some of the vacancies. If any vacancies remain following this round of interviews and appointments, staff will continue to recruit for any seats remaining unfilled unless otherwise directed, and the Council may direct that interviews of eligible applicants on file be conducted at any future time.

FISCAL IMPACT:

There is no budget impact associated with the appointment or orientation of Advisory Body members. Member stipends, supplies, training, and orientation are addressed in the existing adopted budget.

ALTERNATIVES:

1.Make appointments to fill some vacant seats; direct staff to continue recruitment for the remaining seats.

2.Decline to make appointments; direct staff to continue recruitment.

3.Direct staff to return with future agenda items amending Advisory Body policy or process.

ATTACHMENTS:

1.PC Information

2.CVBB Information

3.PAC Information

4.PRBC Information

5.SLOCOG CTAC Bylaws

6.Attendance and training completion data for all current members Copies of applications for Advisory Body service are available upon request from the City Clerk’s Office.

Prepared by: Erica Inderlied, City Clerk Meeting Date: February 14 & 16, 2023 City Manager Approval:

Council Agenda 2-14-2023 & 2-16-2023 3.A-5

1. Advisory Body Interviews:

Planning Commission (PC)

Eligibility; Residency
Planning Commission members shall “be a resident of the city of Pismo Beach at the time of appointment and during the entire term of service” (Bylaw requirement) and “The Planning Commission shall consist of five members, not officials of the city, appointed by the city council from the residents of the city” (PBMC Chapter 2.20).

Resident Members
Although the City may no longer require Advisory Body Members to be registered to vote in the city in order to be eligible to serve, staff will still attempt to use voter registration as an initial way to verify an applicant’s residency. If an applicant is registered to vote at an address in Pismo Beach, it will be accepted as prima facie evidence of the applicant’s residency. If an applicant claims residency but is not registered to vote in Pismo Beach, staff will need to ask the applicant for alternative forms of proof of residency.

The City has no defined policy for verifying the residency of applicants who are not registered to vote in Pismo Beach. Absent direction from the City Council, staff will take an approach similar to that used for verifying the residency of Short-Term Rental applicants. In the alternative, the City Council may provide direction as to the specific documentation that is required, or other approach that should be taken, for verifying residency. In the event the Council wishes to appoint an applicant who is not registered to vote in the city, and the applicant is unable to demonstrate residency; staff may return to the Council with a recommendation that it appoint a different applicant to fill the vacancy.

Miscellaneous
Members must be 18 years of age or older. Members must have no felony convictions (PBMC Chapter 2.24), and may not be a City employee, or other City official. Advisory Body Members, and entities in which a member has a financial interest, may not be contractors or vendors to the City.

Current Membership
The table below shows the appointment and term end dates for current members, as well as any currently vacant seats. Seats up for reappointment during this recruitment cycle are indicated in bold.

First Last Appt. Date Term Ends Notes
Andrew Jones 3/1/2019 2/28/2023 Resident
Clare Malone
Prichard 2/8/2021 2/28/2023 Resident
Don Oberhelman 2/8/2022 2/29/2024 Resident
Reed Van
Rozeboom 2/8/2021 2/28/2023 Resident
Shauna Wills 2/8/2022 2/29/2024 Resident

Attachment 1
Council Agenda 2-14-2023 & 2-16-2023 3.A-6

Applicants
The table below provides names of applicants who are eligible and have expressed an interest in being considered for Planning Commission service during this recruitment cycle, as of the date of publication of this report. It may be noted: that other eligible individuals with applications on file may not have indicated an interest in being considered during this cycle; that some of these applicants may not ultimately appear for an interview; that some of these applicants may have also applied for other bodies; that the Council may consider and appoint individuals not named below; and that eligibility for some applicants may not yet be fully vetted.

First Last Notes
Greg Alex Brand New (Single)
Xenia Bradford Brand New (Multi)
Kelly Campbell Brand New (Multi)
Rik Fraser Brand New (Single)
Kim Jacobsen Brand New (Single)
Andrew Jones Incumbent
Dean Krikorian Previous Applicant
Clare Malone Prichard Incumbent
John Moore Brand New (Single)
William Skinner Brand New (Multi)
Mel Stahlman Former PAC Member
Reed Van Rozeboom Incumbent
Analysis and Additional Considerations
There are no existing vacancies within the Planning Commission. Of the three members with terms ending this cycle, all three have opted to reapply.

Recommendation and Voting
Staff recommends that the City Council conduct interviews of applicants for three Planning Commission seats that will be vacant as of February 28, 2023, for full terms ending February 28, 2025, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each of the available seats. In addition to those appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave one or more seats unfilled.

Attachment 1
Council Agenda 2-14-2023 & 2-16-2023 3.A-7

2. Advisory Body Interviews:

Conference & Visitors Bureau Board (CVBB)

Eligibility; Residency
CVB Board members must “be a resident of Pismo Beach or a commercial property owner or business owner or agent of the same.” In addition, “Members shall have direct experience and professional interest in increasing local business by promoting Pismo Beach to leisure travelers, guiding marketing efforts directed toward consumer and tour operators, coordinating public relations, visitor information, and developing marketing and advertising programs” (Bylaw requirement).

Staff does not make a determination as to whether applicants have met the above eligibility requirements relating to tourism knowledge; staff relies on the City Council to determine whether these subjective requirements are satisfied. If the Council wishes to appoint any member who must qualify based on residency, the factors below will become a consideration.

Attachment 2
Council Agenda 2-14-2023 & 2-16-2023 3.A-8

First Last Appt. Date Term Ends Notes
Jed Bickel 2/8/2021 2/28/2023 Eligible Non-Resident
Mark Eads 2/8/2021 2/28/2023 Eligible Non-Resident
James Davison 2/8/2021 2/28/2023 Eligible Non-Resident
David Morneau 2/8/2022 2/29/2024 Eligible Non-Resident
Mark Roemer 2/13/2018 2/29/2024 Eligible Non-Resident

Applicants
The table below provides names of applicants who are eligible and have expressed an interest in being considered for CVB Board service during this recruitment cycle, as of the date of publication of this report. It may be noted: that other eligible individuals with applications on file may not have indicated an interest in being considered during this cycle; that some of these applicants may not ultimately appear for an interview; that some of these applicants may have also applied for other bodies; that the Council may consider and appoint individuals not named below; and that eligibility for some applicants may not yet be fully vetted.

First Last Notes
Jed Bickel Incumbent
Jessica Blackburn Brand New (Multi)
Xenia Bradford Brand New (Multi)
Kelly Campbell Brand New (Multi)
James Davison Incumbent
Mark Eads Incumbent
Keryn Gold Brand New (Multi)
Forest Key Brand New (Single)
John Kuebler Brand New (Multi)
Terry Sadowski Previous Applicant

Analysis and Additional Considerations
There are no existing vacancies within the CVB Board. Of the three members with terms ending this cycle, all three have opted to reapply.

Recommendation and Voting
Staff recommends that the City Council conduct interviews of applicants for three Conference & Visitors Bureau Board seats that will be vacant as of February 28, 2023, for full terms ending February 28, 2025, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each of the available seats. In addition to applicants appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave one or more seats unfilled.

Attachment 2
Council Agenda 2-14-2023 & 2-16-2023 3.A-9

3. Advisory Body Interviews: Parking Advisory Committee (PAC)

Eligibility; Residency
PAC members shall “have demonstrated interest in, and knowledge of, Pismo Beach parking issues.” In addition, “at least three Members shall be residents of Pismo Beach,” and “no more than two Members may be individuals who are not residents of Pismo Beach, provided they are owners/operators of businesses within Pismo Beach city limits” (Bylaw requirement).

Staff does not make a determination as to whether applicants have met the above eligibility requirements relating to knowledge of parking issues; staff relies on the City Council to determine whether these subjective requirements are satisfied. If the Council wishes to appoint any member who must qualify based on residency, the factors below will become a consideration.

Attachment 3
Council Agenda 2-14-2023 & 2-16-2023 3.A-10

First Last Appt. Date Term Ends Notes
Jack Krasner 10/4/2022 2/28/2023 Resident
Don Day 1/21/2014 2/28/2024 Resident
Robert Horch 2/9/2016 2/28/2024 Eligible Non-Resident
Eddie Salame 3/1/2020 2/28/2024 Resident
Rick Turton 3/20/2007 2/28/2023 Resident

Applicants
The table below provides names of applicants who are eligible and have expressed an interest in being considered for PAC service during this recruitment cycle, as of the date of publication of this report. It may be noted: that other eligible individuals with applications on file may not have indicated an interest in being considered during this cycle; that some of these applicants may not ultimately appear for an interview; that some of these applicants may have also applied for other bodies; that the Council may consider and appoint individuals not named below; and that eligibility for some applicants may not yet be fully vetted.

First Last Notes
Xenia Bradford Brand New (Multi)
Han Domini Brand New (Multi)
Jack Krasner Incumbent
John Kuebler Brand New (Multi)
Cynthia Silver Brand New (Multi)
William Skinner Brand New (Multi)
Mel Stahlman Former PAC Member
Rick Turton Incumbent

Analysis and Additional Considerations
There are no existing vacancies within the Parking Advisory Committee. Of the two members with terms ending this cycle, both have opted to reapply.

Recommendation and Voting
Staff recommends that the City Council conduct interviews of applicants for two Parking Advisory Committee seats that will be vacant as of February 28, 2023 for full terms ending February 28, 2025, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each of the available seats. In addition to those appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave one or more seats unfilled.

Attachment 3
Council Agenda 2-14-2023 & 2-16-2023 3.A-11

4. Advisory Body Interviews:

Parks, Recreation and Beautification Commission (PRBC)

Eligibility; Residency
PRBC members shall “be a resident of the city of Pismo Beach at the time of appointment and during the entire term of service” (Bylaw requirement).

First Last Appt. Date Term Ends Notes
Michael Devine 2/13/2019 2/28/2023 Resident
Debra Early 2/13/2019 2/28/2023 Resident
Sandra Gore Nielsen 3/5/2013 2/28/2023 Resident
Charley Allcock 2/8/2022 2/29/2024 Resident
Ron Rodriguez 10/18/2011 2/29/2024 Resident

Applicants
The table below provides names of applicants who are eligible and have expressed an interest in being considered for PRBC service during this recruitment cycle, as of the date Attachment 4
Council Agenda 2-14-2023 & 2-16-2023 3.A-12

of publication of this report. It may be noted: that other eligible individuals with applications on file may not have indicated an interest in being considered during this cycle; that some of these applicants may not ultimately appear for an interview; that some of these applicants may have also applied for other bodies; that the Council may consider and appoint individuals not named below; and that eligibility for some applicants may not yet be fully vetted.

First Last Notes
Jessica Blackburn Brand New (Multi)
Kelly Campbell Brand New (Multi)
Michael Devine Incumbent
Han Domini Brand New (Multi)
Debra Early Incumbent
Keryn Gold Brand New (Multi)
Wayne Hamari Brand New (Single)
Dean Krikorian Previous Applicant
John Kuebler Brand New (Multi)
Sandra Nielsen Incumbent
Terry Sadowski Previous Applicant
Cynthia Silver Brand New (Multi)
Mel Stahlman Former PAC Member

Analysis and Additional Considerations
There are no existing vacancies within the Parks, Recreation and Beautification Commission. Of the three members with terms ending this cycle, all three have opted to reapply.

Recommendation and Voting
Staff recommends that the City Council conduct interviews of applicants for three Parks, Recreation and Beautification Commission seats that will be vacant as of February 28, 2023 for full terms ending February 28, 2025, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each of the available seats. In addition to those appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave one or more seats unfilled.

Attachment 4
Council Agenda 2-14-2023 & 2-16-2023 3.A-13

RATIFIED: May 8, 1986
AMENDED: May 20, 1992
AMENDED: November 4, 1998
AMENDED: February 6, 2008
AMENDED: August 6, 2014

CITIZENS TRANSPORTATION ADVISORY COMMITTEE (CTAC)
BYLAWS

ARTICLE I: FUNCTIONS
The Citizens Transportation Advisory Committee (hereinafter referred to as "CTAC") serves as representatives of the general public. The functions of CTAC are as follows:

A. To develop and forward recommendations on transportation policies and implementation.

B. To review and study existing transportation related issues and affairs.

ARTICLE II: MEMBERSHIP
Section 1: Regular Members. The Committee shall be composed of Fifteen (15) regular voting members, representing various public interests concerned with transportation, shall be appointed to the Citizens Transportation Advisory Committee (CTAC) by the Board of Supervisors, incorporated cities and the San Luis Obispo Council of Governments as follows:
 One appointed by the city council (7 members)
 One appointed by each District Supervisor (5 members)  Three at-large, appointed by the San Luis Obispo Council of Governments, every even numbered year - with emphasis placed on assurance of a balanced representation of user groups.

Each regular member shall serve so long as the appointing body allows or until resignation.

Vacancies shall be filled by the appropriate appointing agency. Each regular member shall have full voting privileges.

Section 2: Absences. Members shall be notified in writing after two (2) consecutive absences without an advance explanation from regular Committee meetings. The Committee may recommend that the appointing entity drop a member from its rolls after the third consecutive absences, without an advance explanation upon a vote of a majority of the active Committee membership Section 3: Vacancies. Should a vacancy occur on the Committee by reason of resignation, disability, or otherwise, the original appointing entity shall then appoint a member to fill the vacancy.

ARTICLE III: OFFICERS
Section 1: Officers. The officers of the Committee shall consist of a Chairman and Vice Chairman.

A staff secretary will be provided to:

1. Keep the minutes of all meetings.

2. Give or serve all notices required by these Bylaws.

3. Prepare the agenda for all meetings.

4. Be custodian of Committee records.

Attachment 5
Council Agenda 2-14-2023 & 2-16-2023 3.A-14

Section 2: Selection of Officers. The Chairman and Vice Chairman shall be chosen by majority vote of the regular members of the Committee. Secretarial services shall be provided by the San Luis Obispo Council of Governments. The selection of officers shall take place at the January meeting.

Section 3: Term of Office. Officers shall serve for a term of one year. No elected officer shall serve more than two (2) consecutive one-year terms in any office.

Section 4: Vacancies. When a vacancy occurs it shall be filled by an election at the next regular meeting to follow such vacancy by a majority vote of the members present.

Section 5: Duties of Officers.

A. Chairman:

1. To preside at all meetings of the Committee.

2. To call special meetings of the Committee in accordance with these Bylaws.

3. To see that all actions of the Committee are properly taken.

4. To appoint standing subcommittees.

B. Vice Chairman:

1. To exercise or perform all the duties and be subject to all the responsibilities of the Chairman during the absence, disability, or disqualification of the Chairman.

2. To assist the Chairman in the conduct of Committee business.

ARTICLE IV: MEETINGS
Section 1: Regular Meetings. A Regular meeting of the Committee shall be held at least prior to each regularly scheduled SLOCOG Board meeting. Notice shall be sent to members stating the time and place of the meeting. A Regular meeting may be canceled or rescheduled by the Committee at any meeting.

Section 2: Special Meetings. The Chairman or the SLOCOG Executive Director may call a Special meeting of the Committee, provided written notice is given all members at least 24 hours in advance, proper public notice is given.

Section 3: Quorum. A quorum shall consist of a majority of seated voting members of the Committee. No formal action shall be taken in the absence of a quorum, except to adjourn the meeting to a later date.

Section 4: Agenda. Items for the agenda shall be provided to the Chairman by staff at least seven (7) days in advance of the meeting. The Chairman, at his/her discretion, may add matters of urgent business to the agenda. A written copy of the agenda for each meeting shall be given each regular member at least 48 hours in advance of a regular meeting.

Section 5: Proceedings. In all matters, not otherwise provided for herein, all meetings of the Committee shall be conducted in accordance with Robert's Rules of Order, Newly Revised.

ARTICLE V: SUBCOMMITTEES
Section 1: The Chairman shall appoint the members and determine the duties of Subcommittees, as needed or directed by the Committee.

Section 2: Subcommittees shall make and submit recommendations to the full Committee for appropriate action.

ARTICLE VI: EFFECTIVE DATE
Section 1: These Bylaws and any amendments shall go into effect upon the date of adoption by the San Luis Obispo Council of Governments.

Attachment 5
Council Agenda 2-14-2023 & 2-16-2023 3.A-15

CVB BOARD / 3 absences from regular meetings permitted per year P = Present A = Absent
Q T MEETING BICKEL DAVISON EADS JONES MORNEAU ROEMER TOTAL Q = Quarter 1 R 1/19/2022 P P P P P 5/5 T = Type (Regular/Specia
1 R 2/16/2022 P P A P P 4/5 Not in office
1 R 3/16/2022 P P P P P 5/5
2 R 4/20/2022 P P P P P 5/5
2 R 5/18/2022 P P P P P 5/5
2 R 6/15/2022 P P P P P 5/5
3 R 8/17/2022 P P P A P 4/5
3 R 9/21/2022 P P A P P 4/5
4 R 11/16/2022 P P P A P 4/5
YTD Ratio 9/9 9/9 7/9 2/2 5/7 9/9 9
YTD %100.0%100.0%77.8%100.0%71.4%100.0%91.5%AVG
Q1 Ratio 3/3 3/3 2/3 2/2 1/1 3/3 3
Q1 %100.0%100.0%66.7%100.0%100.0%100.0%
Q2 Ratio 3/3 3/3 3/3 0/0 3/3 3/3 3
Q2 %100.0%100.0%100.0%#DIV/0!100.0%100.0%
Q3 Ratio 2/2 2/2 1/2 0/0 1/2 2/2 2
Q3 %100.0%100.0%50.0%#DIV/0!50.0%100.0%
Q4 Ratio 1/1 1/1 1/1 0/0 0/1 1/1 1
Q4 %100.0%100.0%100.0%#DIV/0!0.0%100.0%
Attachment 6
Council Agenda 2-14-2023 & 2-16-2023 3.A-16

PARKING ADVISORY COMMITTEE / 2 absences from all meetings permitted per year P = Present A = Absent
Q T MEETING CAPELA DAY HORCH SALAME TURTON TOTAL Q = Quarter 3 S 8/24/2022 P P P A P 4/5 T = Type (Regular/Specia
0/5 Not in office
YTD Ratio 1/1 1/1 1/1 0/1 1/1 1
YTD %100.0%100.0%100.0%0.0%100.0%80.0%AVG
Q1 Ratio 0/0 0/0 0/0 0/0 0/0
Q1 %#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!
Q2 Ratio 0/0 0/0 0/0 0/0 0/0 1
Q2 %#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!
Q3 Ratio 1/1 1/1 1/1 0/1 1/1 #REF!
Q3 %100.0%100.0%100.0%0.0%100.0%
Q4 Ratio 0/0 0/0 0/0 0/0 0/0 0
Q4 %#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!
Attachment 6
Council Agenda 2-14-2023 & 2-16-2023 3.A-17

PRBC / 2 absences from regular meetings permitted per year P = Present A = Absent
Q T MEETING ALLCOCK DEVINE EARLY NIELSEN PASTER RODRIGUEZ TOTAL Q = Quarter 1 S 2/3/2022 P P P P P 5/5 T = Type (Regular/Specia
1 R 3/3/2022 P P P P P 5/5 Not in office
3 R 9/1/2022 P P P P P 5/5
3 R 11/3/2022 P P P A P 4/5
YTD Ratio 3/3 3/3 3/3 2/3 0/0 3/3 3
YTD %100.0%100.0%100.0%66.7%0.0%100.0%77.8%AVG
Q1 Ratio 1/1 1/1 1/1 1/1 0/0 1/1 1
Q1 %100.0%100.0%100.0%100.0%#DIV/0!100.0%
Q2 Ratio #REF!#REF!#REF!#REF!#REF!2
Q2 %#REF!#REF!#REF!#REF!#REF!
Q3 Ratio 2/2 2/2 2/2 1/2 2/2 #REF!
Q3 %100.0%100.0%100.0%50.0%100.0%
Q4 Ratio #REF!#REF!#REF!#REF!#REF!#REF!
Q4 %#REF!#REF!#REF!#REF!#REF!
Attachment 6
Council Agenda 2-14-2023 & 2-16-2023 3.A-18

PLANNING COMMISSION / 4 absences from regular meetings permitted per year P = Present A = Absent

Q T MEETING INMAN JONES MALONE

PRICHARD OBERHELMAN VAN
ROZEBOOM WILLS TOTAL Q = Quarter
1 R 1/11/2022 A P P P P 4/5 T = Type (Regular/Specia
1 R 1/25/2022 P P P P P 5/5 Not in office
1 R 2/8/2022 P P P P P 5/5
1 R 2/22/2022 P P P P P 5/5
1 R 3/22/2022 P P P P P 5/5
1 S 3/29/2022 P P P P P 5/5
2 R 4/12/2022 P P P P P 5/5
2 R 4/26/2022 P P P P P 5/5
2 R 5/24/2022 P P A P P 4/5
2 S 5/26/2022 P P A P A 3/5
2 R 6/14/2022 P P P P P 5/5
3 R 7/26/2022 P P P P P 5/5
3 S 7/28/2022 P P A P P 4/5
3 R 8/23/2022 P P P P A 4/5
3 R 9/13/2022 P P P P P 5/5
3 S 9/22/2022 P P A P P 4/5
3 R 9/27/2022 P P P P P 5/5
4 R 10/11/2022 P P A P P 4/5
4 R 10/25/2022 P P P P P 5/5
4 R 12/13/2022 P P P P P 5/5
YTD Ratio 3/4 16/16 16/16 10/12 16/16 15/16 16
YTD %75.0%100.0%100.0%83.3%100.0%93.8%92.0%AVG
Q1 Ratio 3/4 5/5 5/5 1/1 5/5 5/5 5
Q1 %75.0%100.0%100.0%100.0%100.0%100.0%
Q2 Ratio 0/0 4/4 4/4 3/4 4/4 4/4 4
Q2 %#DIV/0!100.0%100.0%75.0%100.0%100.0%
Q3 Ratio 0/0 4/4 4/4 4/4 4/4 3/4 4
Q3 %#DIV/0!100.0%100.0%100.0%100.0%75.0%
Q4 Ratio 0/0 3/3 3/3 2/3 3/3 3/3 3
Q4 %#DIV/0!100.0%100.0%66.7%100.0%100.0%
Attachment 6
Council Agenda 2-14-2023 & 2-16-2023 3.A-19

Last First Body Status - ETHICS TRAINING / AB 1234
Allcock Charley PRBC Current (next due 3/12/2023)
Bickel Jed CVBB Current (next due 10/22/2023)
Davison James CVBB Current (next due 1/3/2024)
Day Don PAC Current (next due 2/25/2023)
Devine Michael PRBC Current (due 8/26/2024)
Eads Mark CVBB Current (next due 12/29/2023)
Early Debra PRBC Current (next due 5/18/2023)
Horch Robert PAC Current (next due 4/16/2023)
Jones Andrew PC Current (next due 6/5/2023)
Krasner Jack PAC No certificate (due 10/4/2023)
Malone Prichard Clare PC Current (next due 4/9/2023)
Morneau David CVBB Current (next due 4/2/2023)
Nielsen Sandra PRBC Current (next due 4/23/2023)
Oberhelman Don PC No certificate (due 2/8/2023)
Rodriguez Ron PRBC Current (next due 6/17/2023)
Roemer Mark CVBB Current (next due 5/20/2024)
Salame Eduardo PAC Current (next due 4/29/2023)
Turton Rick PAC Current (next due 6/16/2023)
Van Rozeboom Reed PC Current (next due 4/9/2023)
Wills Shauna PC Current (next due 10/25/2024)
Current 18/20
No certificate 2/20
Past due 0/20
Attachment 6
Council Agenda 2-14-2023 & 2-16-2023 3.A-20

Last First Body Status - HARASSMENT PREVENTION TRAINING / AB 1661 Allcock Charley PRBC Current (next due 4/27/2024)
Bickel Jed CVBB Current (next due 10/26/2023)
Davison James CVBB Current (next due 10/26/2024)
Day Don PAC Current (next due 4/28/2024)
Devine Michael PRBC Current (next due 5/10/2023)
Eads Mark CVBB Current (next due 8/6/2023)
Early Debra PRBC Current (next due 5/19/2023)
Horch Robert PAC Current (next due 4/12/2023)
Jones Andrew PC Current (next due 4/4/2023)
Krasner Jack PAC No certificate (due 4/4/2023)
Malone Prichard Clare PC Current (next due 4/28/2024)
Morneau David CVBB Current (next due 4/17/2024)
Nielsen Sandra PRBC Current (next due 4/6/2023)
Oberhelman Don PC Current (next due 5/7/2024)
Rodriguez Ron PRBC Current (next due 5/6/2023)
Roemer Mark CVBB Current (next due 4/27/2024)
Salame Eduardo PAC Current (next due 1/25/2023)
Turton Rick PAC Current (next due 4/28/2024)
Van Rozeboom Reed PC Current (next due 4/16/2023)
Wills Shauna PC Current (next due 4/27/2024)
Current 19/20
No certificate 1/20
Past due 0/20
Attachment 6
Council Agenda 2-14-2023 & 2-16-2023 3.A-21

Pismo Beach City CouncilFebruary 14, 2023

Pismo Beach City Council
February 14, 2023