PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.C
Meeting Date: February 20, 2024
TITLE:
PURCHASE OF ADDITIONAL PARKING METERS, ASSOCIATED HARDWARE, AND
HOUSINGS FROM IPS GROUP
RECOMMENDATION:
Adopt a Resolution authorizing the purchase of 210 Parking Meters, associated hardware, and housings from IPS Group for a total of $288,646.10 in Fiscal Year 2024, and appropriating related budget adjustments.
DISCUSSION:
On January 17, 2023, the City Council adopted Resolution R-2023-004 authorizing the purchase of 210 parking meters, associated hardware, and housings from IPS Group.
This authorization was made in anticipation of the Council’s direction regarding the layout of the paid parking along Price Street, following testing of different configurations and consideration of public feedback. The Fiscal Year (FY) 2023 and FY 2024 paving project on Price Street will include the installation of poles along a new center median designated for both diagonal parking spaces, as well as parallel spaces opposite the diagonal spaces.
The poles will be affixed with parking meters. Staff has identified a need for a total of 210 meters, 100 yoke assembly kits (for installation of two meters on one pole), and the hardware and labor associated with meter installation. The cost of the meters, hardware, housings, and the labor to install has gone up in the year since a quote was last received from IPS Group, from $255,911.00 to $286,646.10, an increase of $30,735.10. A new quote was requested after the street configuration, including the need for a different number of single and double metered poles, changed. The change in the pole type will minimize the visual and physical impacts along Price Street.
The Council has directed that paid parking will only be in effect from Friday evening to Sunday evening, as to not impede residents from conducting business during the week.
Staff recommends that the new meters be purchased from IPS Group, the manufacturer of the City's current parking meters, so that the new meters will be completely compatible with the existing meters and provide a consistent experience for users. This purchase of meters will include vehicle sensors, mobile payment options, and housings, and will pair with the existing enforcement applications. Additionally, the MKS Single-Space Meters from IPS Group are solar powered with rechargeable battery packs, wirelessly networked, and the patented meter mechanism accepts payment by coins, credit/debit card, smart card and tokens, pay-by-phone, or contactless payment. Due to the City's existing relationship with IPS Group, the proprietary nature of some of the IPS equipment, and the need for compatibility with existing equipment, the IPS Group purchase of the new parking meters is being recommended as a sole-source purchase. The IPS Group quote is provided as Attachment 1.A.
9.C-1Council Agenda 2-20-2024
Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing the purchase of 210 Parking Meters, the associated hardware, and the housings from IPS Group for $288,646.10 in Fiscal Year 2024, including appropriating related budget adjustments.
FISCAL IMPACT:
The fiscal impact of adopting the attached Resolution is an additional cost of $286,646.10 for the purchase and installation of 210 parking meters, hardware, and housings. On January 17, 2023, per Resolution R-2023-004, Council appropriated $256,000 for these parking meters. Due to increase in cost, staff recommends that Council appropriate the additional $31,000 in the Parking Enterprise Fund Capital Outlay for machines and equipment in FY 2024, supported by the Parking Enterprise Fund's available fund balance, for the purchase of the additional parking meters, associated hardware, and housings from IPS Group.
ATTACHMENTS:
1. Resolution
1.A. Exhibit A to Resolution: IPS Group Quote
Prepared by:
Chris Trimble, Police Commander
Submitted by: Jeff Smith, Chief of Police
City Manager Approval:
9.C-2Council Agenda 2-20-2024
RESOLUTION NO. R-2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE PURCHASE OF 210 PARKING METERS,
ASSOCIATED HARDWARE, AND HOUSINGS FROM IPS GROUP FOR A TOTAL OF $288,646.10 IN FISCAL YEAR 2024, AND APPROPRIATING RELATED BUDGET
ADJUSTMENTS
WHEREAS, the Fiscal Year 2024 Parking Enterprise Fund budget includes $256,000 for the purchase of new parking meters as the paid parking area expands to extend along Price Street; and
WHEREAS, over two hundred parking meters will be affixed along Price Street in curbside parking spaces and diagonal spaces adjacent to the newly constructed center median, in accordance with the Price Street Paving Project plan; and WHEREAS, parking meters are a vital tool for the City of Pismo Beach and the Parking Division for the collection of parking revenue and to ensure the regular flow of vehicles in the paid parking areas; and
WHEREAS, these parking meters are the same as the existing parking meters installed in the downtown area, and the parking personnel are familiar with how to conduct minor repairs and general operational procedures for the meters; and WHEREAS, this purchase is being recommended as a “sole source” purchase because the product is compatible with the City’s equipment and this product is available from only one vendor, with whom the City has a current relationship.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of 210 parking meters, the associated hardware, and housings from IPS Group for the amount of $288,646.10 (cost proposal provided as Exhibit A).
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $31,000 in the Parking Enterprise Fund capital outlay machinery and equipment account in FY 2024, supported by Parking Enterprise Fund net position (available fund balance).
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20th day of February 2024, by the following vote:
AYES:
NOES:
ABSENT:
9.C-3Council Agenda 2-20-2024
Attachment 1
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on _______________________. ________________________
Erica Inderlied, City Clerk
9.C-4Council Agenda 2-20-2024
Attachment 1
120-009 Large Coin Can Assembly - IPS LOCK 210 $50.00 $10,500.00 101-033-B IPS meter yoke assembly (Black)100 $85.00 $8,500.00 101-009 Pole Mount Kit 2 3/8 inch ID 100 $15.00 $1,500.00 101-027-ASY-B Model 147/247 Housing (M95) - Large Vault - Abloy Top Lock - Abloy Vault Lock -
BLACK
210 $330.00 $69,300.00
Installation On-site Services
(2 Technician(s) - 5 Days)
1 $9,950.00 $9,950.00
347-504-SABM MK5 Model 247 SSPM Meter Mechanism
w/Stereoscopic w/NFC2A w/BLE w/Modem
210 $770.00 $161,700.00
N/A Coin Type : COINS 1 $00.00 $00.00
N/A Coin Slots : Dollar 1 $00.00 $00.00
N/A Card Decals :
VISA,MASTERCARD,AMERICAN
EXPRESS,DISCOVER
1 $00.00 $00.00
7737 Kenamar Court,
San Diego, CA 92121
IPS-2024-0201122228
IPS Sales Quote
Date Quote # Customer
Sub-Contractor
02/06/2024 IPS-2024-
0201122228
Pismo Beach
CA (613)
None
Bill To
City of Pismo Beach Shipping
1000 Bello Street
Pismo Beach, CA 93449
Ship To
City of Pismo Beach Shipping
1000 Bello Street
Pismo Beach, CA 93449
Rep NS Terms FOB Contract
JH NO Net 30 San Diego
Item Description Qty Price Total
9.C-5Council Agenda 2-20-2024
Attachment 1.A
Notes-Freight + FREIGHT CHARGES
(SHIPPING_FREIGHT_ECONOMY)
1 $7,704.85 $7,704.85
7737 Kenamar Court,
San Diego, CA 92121
IPS-2024-0201122228
IPS Sales Quote
Date Quote # Customer
Sub-Contractor
02/06/2024 IPS-2024-
0201122228
Pismo Beach
CA (613)
None
Bill To
City of Pismo Beach Shipping
1000 Bello Street
Pismo Beach, CA 93449
Ship To
City of Pismo Beach Shipping
1000 Bello Street
Pismo Beach, CA 93449
Rep NS Terms FOB Contract
JH NO Net 30 San Diego
Item Description Qty Price Total
Order Remarks:
TERMS AND CONDITIONS:
1. Quote is stated in USD. Shipping and sales tax charges may apply.
2. Orders will not be submitted until a Purchase Order has been issued or a signed copy of the quote is received by IPS Group, Inc. If your company uses a blanket purchase order, please write the number in the 'P.O. No.' box near the top of the quote.
3. A signed copy of this quote must be returned to your sales representative for further processing. Notification will be sent once the order is submitted for processing.
4. This quote expires 90 days after the date it was issued.
5. Additional installation services required will be charged $995/day per technician.
6. Training and Commissioning will be $1000 minimum on a new installation if applicable.
7. if you have any questions, or require further assistance please contact customer support by submitting your questions to the email address below.
Subtotal $269,154.85
Sales Tax (7.750%)$19,491.25
Grand Total $288,646.10
Signature _______________________________
Phone #Fax #E-mail
858-568-7648 858-408-7839 [email protected]
9.C-6Council Agenda 2-20-2024
Attachment 1.A