AGENDA
Pismo Beach City Council
Tuesday, February 21, 2023
Time Meeting Type Physical Location Virtual Participation Option 4:30 p.m. Closed Session Admin Conference Room, City Hall None 5:30 p.m. Regular Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 Immediately
Following
Adjourned Special
Meeting Council Chamber, City Hall None
1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda.
0. HYBRID MEETING INSTRUCTIONS:
To continue conducting the people’s business within San Luis Obispo County, State of California, and CDC health and safety guidelines, meetings are being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch this meeting and submit public comment are provided below.
Watch and participate in person:
• Regular & Special Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. • To make Regular or Special Meeting public comment, please submit an optional “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. • To make Closed Session public comment, please be present in the Chamber at the start of Closed Session; the Mayor will call for public comment prior to commencing the closed proceedings.
Watch and participate via Zoom:
• Regular Meeting only: Click this link on any computer or mobile device:
https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser. • To make Regular Meeting public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.
Listen and participate via telephone:
• Regular Meeting only: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
• To make Regular Meeting public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.
Watch online:
• Regular Meeting only: Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.
Watch on Channel 20:
• Regular Meeting only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.
Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.
Submit written comment:
• Regular Meeting, Special Meeting, and Closed Session: In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.
Submit voicemail comment:
• Regular Meeting, Special Meeting, and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting. Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.
Please note:
• Meetings may begin a few minutes after the scheduled start time. • Meetings will be recorded, except closed sessions; these recordings are public record. • Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. • Phone numbers of voicemail commenters may be visible in the public record along with transcripts.
Please contact City Clerk Erica Inderlied at [email protected] with questions.
Council Agenda 2-21-2023
Pismo Beach City Council Agenda February 21, 2023
Special Closed Session—4:30 p.m.
Administration Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item appearing on the agenda.
Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
Item 3.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: The City of Pismo Beach v. Tetra Tech, Inc.
San Luis Obispo Superior Court Case No. 22CV-0520
Item 3.B: Conference with Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code §54956.9: One potential case
Item 3.C: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-078-017, 320 Main Street
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Justin Carey
Under Negotiation: Price and Terms of Payment
4. CLOSED SESSION REPORT
If a regular meeting follows this Closed Session, the Closed Session Report will be made during the regular meeting.
5. ADJOURNMENT
Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, February 21, 2023 Council Chamber, City Hall
Council Agenda 2-21-2023
Pismo Beach City Council Agenda February 21, 2023
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. PLEDGE OF ALLEGIANCE
3. ACCEPTANCE OF AGENDA
4. PRESENTATIONS
Item 4.A: Presentation: SLOCOG 2023 Regional Transportation Plan (San Luis Obispo Council of Governments)
5. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.
However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.
Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
6. CITY MANAGER’S REPORT - No action to be taken
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken
8. COUNCIL COMMITTEE REPORTS
1. Air Pollution Control District, SLO County (Newton/Reiss)
2. California Joint Powers Insurance Authority (Reiss)
3. CAPSLO (Reiss)
4. Central Coast Blue Regional Recycled Water Authority (Waage)
5. Central Coast Community Energy Policy Board (Mayor)
6. Chapman Estate Foundation (Liaison) (Reiss)
7. Coastal Cities Group, League of CA Cities (Waage)
8. Conference and Visitors Bureau / LBID Board (Liaison) (Inman)
9. Friends of Price House Liaison (Waage)
10. Hazard Mitigation & Fire Safety (Inman/Waage)
11. Homeless Services Oversight Council (Guthrie/Reiss)
12. Integrated Waste Management Authority (Newton/Inman)
13. Mobile Home Rent Stabilization Subcommittee (Inman/Reiss)
14. REACH (Newton)
15. Regional Transit Authority, SLO (Waage/Reiss)
16. Shell Beach Improvement Group Liaison (Inman)
17. SLOCOG (Waage/Reiss)
18. South County Chambers Gov’t Affairs (Guthrie/Inman)
19. Visit SLO CAL Advisory Committee (Inman)
20. Water Resources Advisory Committee, SLO (Guthrie/Inman)
21. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)
Council Agenda 2-21-2023
Pismo Beach City Council Agenda February 21, 2023
9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the February 7, 2023 Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for January 29, 2023;
2. Approve the Register of Demands for January 13, 2023 and January 20, 2023.
Item 9.C: Department Activity Reports for January 2023 (All)
Recommendation:
No action recommended; for information only.
Item 9.D: Fiscal Year 2023 Second Quarter Financial Status Report (Feeser)
Recommendation:
Receive as information only. No actions are requested or recommended.
Item 9.E: Monthly Investment Transaction Report of the City’s Cash and Investments for October 2022 of FY 2022-2023 (Feeser)
Recommendation:
No action required; information only.
Item 9.F: Termination of the COVID-19 Emergency Proclamation (Inderlied)
Recommendation:
Adopt a Resolution terminating the local emergency confirmed by City Council on March 17, 2020 and rescinding Resolution R-2020-026.
Item 9.G: Fiscal Year 2023 Revised Appropriations Limit (Gann Limit) for the City of Pismo Beach (Feeser)
Recommendation:
Adopt a Resolution accepting a revised FY 2023 Appropriations Limit for the City of Pismo Beach; rescinding Resolution No. R-2022-044.
Council Agenda 2-21-2023
Pismo Beach City Council Agenda February 21, 2023
Item 9.H: AVEVA Select Agreement for Supervisory Control and Data Acquisition (Scada) Wonderware System Upgrade (Feeser)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into an agreement in the amount of $79,297.82 with E&M, Inc. dba AVEVA select, California to upgrade the City’s supervisory control and data acquisition (SCADA) Wonderware system, and appropriating related budget adjustments.
10. ITEMS PULLED FROM CONSENT CALENDAR
11. PUBLIC HEARINGS - No earlier than 6:00 p.m.
12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings
Item 12.A: Price Street Double-Loaded Diagonal Parking (Fine)
Recommendation:
Provide direction to staff with respect to diagonal parking in the center of Price Street.
Item 12.B: Authorization to Bid the Ventana Tennis Courts Project (Fine)
Recommendation:
Authorize staff to advertise for bids for the Ventana Tennis Courts Project.
Item 12.C: Authorization to Bid the James Way Beautification Project (Fine)
Recommendation:
Authorize staff to advertise for bids for the James Way Beautification Project.
13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken
14. ADJOURNMENT
Meeting Time Date Location
Special Meeting Immediately Following Tuesday, February 21, 2023 Council Chamber, City Hall
Council Agenda 2-21-2023
Pismo Beach City Council Agenda February 21, 2023
Adjourned Special Meeting—Immediately Following Regular Meeting Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item appearing on the agenda.
Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
3. AGENDA ITEMS
Item 3.A: 2023 Annual Advisory Body Appointments (Inderlied)
Recommendation:
Staff will conclude the tabulation of votes, and announce the results, of the appointments made for the Conference and Visitors Bureau Board and Parks, Recreation and Beautification Commission for the Term of March 1, 2023— February 28, 2025. (This item adjourned from the February 16, 2023 Special Meeting; No packet materials.)
4. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken
5. ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:
Meeting Time Date Location
Closed Session 4:30 p.m. Tuesday, March 7, 2023 Admin Conference Room, City Hall Regular Meeting 5:30 p.m. Tuesday, March 7, 2023 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).
AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the February 21, 2023 meeting(s) of the Pismo Beach City Council was posted on February 16, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.
Erica Inderlied, City Clerk
Council Agenda 2-21-2023
Pismo Beach City Council Agenda February 21, 2023
Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.
Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.
Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.
Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.
Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.
Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-
35.104 ADA Title II).
Council Agenda 2-21-2023
PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
Adopt Minutes of the February 7, 2023 Regular Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2. Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1. Draft Minutes for February 7, 2023
Submitted by: Erica Inderlied, City Clerk Meeting Date: February 21, 2023 City Manager Approval:
9.A-1Council Agenda 2-21-2023
Packet Page 1
DRAFT MINUTES
Pismo Beach City Council
Tuesday, February 7, 2023
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Council Member Guthrie led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
None.
9.A-2Council Agenda 2-21-2023
Attachment 1
Packet Page 2
5. PUBLIC COMMENT PERIOD
Call for public comment:
Skylar Caldwell commented.
6. CITY MANAGER’S REPORT
Assistant City Manager Garcia commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Newton:
San Luis Obispo County Air Pollution Control District (APCD) Board.
Mayor Waage:
Central Coast Blue Regional Recycled Water Authority.
San Luis Obispo Council of Governments (SLOCOG) Board.
San Luis Obispo Regional Transit Authority (SLORTA).
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote (Items 9.A through 9.G, except Item 9.F):
Ayes: 4 Guthrie, Newton, Inman, Waage
Noes: 0
Absent: 1 Reiss
Abstain: 0
Recused: 0
9.A-3Council Agenda 2-21-2023
Attachment 1
Packet Page 3
(Item 9.F):
Ayes: 3 Guthrie, Inman, Waage
Noes: 0
Absent: 1 Reiss
Abstain: 1 Newton
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the January 11, 2023 Special Meeting.
2. Adopt Minutes of the January 17, 2023 Closed and Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for January 15, 2023;
2. Approve the Register of Demands for January 6, 2023.
Item 9.C: Update on January 9, 2023, March 16, 2020, and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:
No action recommended; for information only.
Item 9.D: Purchase of Replacement Vehicle for Fire Department (Fine)
Recommendation:
Adopt a Resolution:
1. Authorizing the purchase of one 2023 F250 Super Duty truck from National Auto Fleet Group in the amount of $55,806.90; and
2. Accepting $17,999 in future grant revenues in Fiscal Year 2024 to reimburse the Motor Vehicle Replacement Fund for this purchase; and
3. Appropriating related budget adjustments in Fiscal Years 2023 and 2024.
Legislative Record: Resolution R-2023-006 adopted.
9.A-4Council Agenda 2-21-2023
Attachment 1
Packet Page 4
Item 9.E: Revised Building Code Findings in Response to Building Standards Commission Review (Downing)
Recommendation:
Adopt a Resolution setting forth findings in support of amendments to the 2022 California Building Code, Residential Code, Existing Building Code, Electrical Code, Mechanical Code, and Plumbing Code based on local climactic, topographic and/or geological conditions.
Legislative Record: Resolution R-2023-007 adopted.
Item 9.F: Acceptance of Public Improvements Related to Tract 192, Ocean View Estates No. 2 (Fine)
Recommendation:
Adopt a Resolution accepting the streets related to Tract 192, Ocean View Estates No. 2.
Legislative Record: Resolution R-2023-008 adopted.
Item 9.G: Agreement with SOV Security for Digital Video Storage Retention Upgrade (Feeser)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into an agreement with Merjan Enterprises, Inc. dba SOV Security in the amount of $177,880.95 for digital video storage equipment and services.
Legislative Record: Resolution R-2023-009 adopted.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
None.
12. BUSINESS ITEMS
Item 12.A: Risk Management Annual Report (Garcia)
Recommendation: Receive the 2022 Risk Management Annual Report as information.
9.A-5Council Agenda 2-21-2023
Attachment 1
Packet Page 5
Presenting staff:
Jorge Garcia, Assistant City Manager
Guest presenters:
Tim Karcz, California Joint Powers Insurance Authority
Call for public comment: No comment.
Action: No action.
Item 12.B: Agreement with Water Systems Consulting, Inc. For Engineering Design Services for a New Groundwater Production Well (Fine)
Recommendation: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Water Systems Consulting, Inc. in the amount of $445,559 for engineering design services for the New Groundwater Production Well project.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Call for public comment: No comment.
Action: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Water Systems Consulting, Inc. in the amount of $445,559 for engineering design services for the New Groundwater Production Well project.
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 4 Newton, Guthrie, Inman, Waage
Noes: 1 Reiss
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-010 adopted.
Item 12.C: Water Conservation Programs and Funding (Fine)
Recommendation:
1. Adopt a Resolution appropriating $50,000 from the Water Enterprise Fund to fund the City’s current water conservation incentive programs; and
9.A-6Council Agenda 2-21-2023
Attachment 1
Packet Page 6
2. Adopt a Resolution amending the limit for the Cash for Grass rebate program to be $2.00 per square foot of lawn removed, with a maximum rebate of the lesser amount between $10,000 or 50% of the total project cost.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Call for public comment: No comment.
Action: Adopt a Resolution amending the limit for the Cash for Grass rebate program to be $2.00 per square foot of lawn removed, with a maximum rebate of the lesser amount between $10,000 or 50% of the total project cost.
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 4 Newton, Guthrie, Inman, Waage
Noes: 1 Reiss
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-012 adopted.
Action: Adopt a Resolution appropriating $50,000 from the Water Enterprise Fund to fund the City’s current water conservation incentive programs; and
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 4 Newton, Guthrie, Inman, Waage
Noes: 1 Reiss
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-011 adopted.
9.A-7Council Agenda 2-21-2023
Attachment 1
Packet Page 7
13. CITY COUNCIL COMMENTS AND REQUESTS
There was consensus among a majority of the Council to direct staff to return with an agenda item allowing the Council to consider the number of Resident Member seats on the Traffic Safety Committee.
14. ADJOURNMENT
At 6:22 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-8Council Agenda 2-21-2023
Attachment 1
Packet Page 8
PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.B
SUBJECT/TITLE:
PAYROLL REGISTER AND REGISTER OF DEMANDS
RECOMMENDATION:
1. Approve the Summary of Payroll Register for January 29, 2023.
2. Approve the Register of Demands for January 13, 2023 and January 20, 2023.
BACKGROUND:
Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.
FISCAL IMPACT:
As demonstrated in the attached payroll and check registers.
ALTERNATIVES:
1. Request additional information from staff.
ATTACHMENTS:
1.Payroll Summary
2. Registers of Demands
Submitted by: Meeting Date: February 21, 2023
Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:
Council Agenda 2-21-2023 9.B-1
Packet Page 9
FOR PERIOD ENDING 01/29/23
CHECKS DATED 02/03/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 556934 ‐ 556939 6
ACH 125
EARNINGS
REGULAR 362,862.57
HOLIDAY 5,275.95
OVERTIME (Includes Comp Time Payouts)10,254.85
Administration
Building
Conference & Visitors Bureau
Police Department 5,405.54
Parking
Engineering
Fire
Recreation
Public Works 889.78
Water 1,801.83
Wastewater 2,157.70
Motor Vehicles
Subtotal‐Overtime 10,254.85$
SALARY ADJUSTMENTS 192.31
TRAINING / UNIFORM ALLOWANCE 75.00
OTHER EARNINGS 17,186.44
$395,847.12
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 35,219.57
FICA & MEDICARE 29,629.31
STATE INCOME TAX 11,976.17
STATE DISABILITY INSURANCE 3,336.74
GARNISHMENTS 461.53
HEALTH 2,110.95
SUPPLEMENTAL DISABILITY 1,578.02
SECTION 125 2,825.32
PERS 33,419.22
DEFERRED COMPENSATION 10,338.45
ADDITIONAL LIFE INSURANCE 286.42
UNION DUES 2,589.39
PISMO ATHLETIC CLUB 230.00
OTHER
NET PAYROLL $261,846.03
DIRECT DEPOSIT DEDUCTION 258,599.05
NET PAYROLL AFTER ACH DEPOSIT 3,246.98
SUMMARY PAYROLL REGISTER
Council Agenda 2-21-2023 9.B-2
Attachment 1
Packet Page 10
City of Pismo Beach
Final Disbursement List Check Date 01/13/2023
US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
ACH 12211 CA. Public Emp Retirement Sys 01/13/2023 111,629.17$ Medical Insurance - January 2023 124700 12275 Airgas West Inc 01/13/2023 204.26 Cylinder Rental - Dec 2022 124701 12285 American Public Works Association 01/13/2023 573.00 APWA 2023 124702 11382 Applied Technology Group, Inc. 01/13/2023 262.50 Service Call - Dispatch 12/8/22 124703 12623 AT&T 9391012188 01/13/2023 3,347.50 Phone Bill 12/10/2022 - 01/09/2023 124704 13278 AT&T 9391059148 01/13/2023 2,947.66 Phone Bill 12/10/2022 - 01/09/2023 124705 11501 Backyard Improvement Center 01/13/2023 24,472.00 St. Jude's Fence 124706 14498 Sean Bolduan 01/13/2023 1,000.00 Refund: Landscape Bond 211 Radda 124707 10798 Diana Carter 01/13/2023 1,056.00 Instructor: Creative Kids Theater Camp 1/3 - 1/6/23 #10990 124708 13951 Central Coast Portables 01/13/2023 688.80 Portable Toilets - Price House/ Tennis Courts 124709 11451 Channel Islands Technology Integrators' Group 01/13/2023 4,717.81 Remote Support 124710 14247 Coastal Tree Experts, Inc. 01/13/2023 2,075.00 Removal of Trees & Debris 124711 10840 Cold Canyon Landfill, Inc. 01/13/2023 27.00 Disposal - WWTP Fridge 124712 12156 County Of San Luis Obispo 01/13/2023 935.30 Chargeable Report Writing/Correspondence Sept/Oct 2022 124713 14313 Culligan/Santa Maria 01/13/2023 433.38 Drinking Water Dec 2022 124714 12628 Dell Marketing LP 01/13/2023 1,377.60 (2) Dell UltraSharp Monitors & (2) Dell Conferencing Monitors 124715 14391 Jamie Dietze 01/13/2023 1,768.00 Instructor: Winter Art Camp 1/3 - 1/6/23 #10992 124716 13697 Dudek 01/13/2023 1,465.00 Prof Svcs GP/LCP 10/29/22 - 11/25/22 124717 13586 Famcon Pipe & Supply Inc. 01/13/2023 1,225.55 Distribution Maintenance 12/12/2022 124718 UB*00962 JUNE FUNG 01/13/2023 97.05 Refund Check 018786-000, 971 SHAFFER 124719 13603 Francine Bracamonte 01/13/2023 2,511.65 Marching Band Review Trophies 124720 12952 GSI Water Solutions Inc 01/13/2023 2,902.02 NCMA Annual Report - Nov 2022 124721 10751 Haaker Equipment Company 01/13/2023 5,459.58 Vactor Repair & Leader Hoses 124722 10363 Hall Hieatt Connely & Bowen LLP 01/13/2023 200.00 Legal Fees - November & December 2022 124723 14481 HPS West, Inc 01/13/2023 2,072.85 Water Meters 124724 12255 Iron Mountain Information Mgmt, Inc 01/13/2023 92.37 PD Shredding Services 11/22/2022-12/20/2022 124725 11833 Keylock Security Specialists 01/13/2023 685.13 CPL Bathroom Replacement Locks 124726 12096 Lee Wilson Electric Co Inc 01/13/2023 345.00 Signal Light Maintenance - November 2022 124727 12019 James Lewis 01/13/2023 885.21 M&IE & Flight Reimb: CCMF Board Meeting 1/12-1/13/2023 124728 12019 James Lewis 01/13/2023 564.00 M&IE/Mileage: New Mayors & Council Academy 1/18/23 - 1/20/23 124729 14495 Metropolitan Transportation Commission 01/13/2023 2,000.00 Streetsaver Annual Subscription 2/28/23-2/28/24 124730 12090 Mier Bros. Landscape Products 01/13/2023 25.00 Well 23 Maintenance 124731 13565 Miller Event Management, Inc 01/13/2023 456.00 Security - PBVH Event 11/26/22 124732 10097 Miners Hardware 01/13/2023 746.54 Maintenance Supplies 124733 14343 ODP Business Solutions, LLC 01/13/2023 62.45 Office Supplies 124734 12315 Pacific Gas & Electric Company 01/13/2023 3,126.69 Electricity 12/7/22 - 1/5/23 124735 12335 Procare Janitorial Supply Inc 01/13/2023 572.10 Janitorial Supplies 124736 14201 Procare Medical Supplies 01/13/2023 1,195.00 Gloves 124737 13898 Quadient, Inc. 01/13/2023 1,000.00 Postage 12/07/22 124738 12348 Rayne Water Conditioning 01/13/2023 109.90 Soft Water - Station 63 & 64 Jan 2023 124739 13201 Rincon Consultants, Inc. 01/13/2023 2,322.50 General Plan Update 8/1/22-11/30/22 124740 13502 Robert Half International, Inc. -Officeteam 01/13/2023 570.63 Temp Account Clerk W/E 12/30/22 124741 13994 SBRK Finance Holdings, Inc. 01/13/2023 501.00 CivicPay IVR Transaction Fees Dec 2022 124742 13390 SCM Pismo Beach Hotel LLC 01/13/2023 41,211.96 Hotel Rooms for ISA World Para Surfing Championships 124743 10913 Siteone Landscape Supply LLC 01/13/2023 290.11 Parks Supplies 124744 10093 SLO County Auditor-Controller 01/13/2023 7,125.00 Phoenix Parking Surcharges Nov 2022 124745 UB*00961 REBECCA SPENCE (T) 01/13/2023 102.79 Refund Check 016880-000, 1250 BELLO 124746 12031 Stanley Convergent Security Solutions 01/13/2023 1,728.74 Maintenance & Monitoring - January 2023 124747 12171 State Water Resources Control Board 01/13/2023 623,906.08 Debt Service Payments - CWSRF C-06-4793-110 C# 03810-550-0 124748 11323 Streator Pipe & Supply 01/13/2023 114.23 Parks Maintenance 124749 11549 Tech Time Communications 01/13/2023 168.00 Quarterly Alarm Monitoring - Station 63 1st Qtr 2023 124750 14497 Aaron Trejo 01/13/2023 300.00 Clam Painting PCV Jan 2023 124751 12982 Ultrex Business Products 01/13/2023 1,348.73 Copier & Fax Leases Nov & Dec 2022 124752 12041 United Rentals Northwest, Inc 01/13/2023 523.67 Equipment Rental 124753 12581 US Bank 01/13/2023 1,815.00 Wastewater 2012 Bond Trustee Fees 124754 13377 Willdan Financial Services 01/13/2023 500.00 Comprehensive User Fee Study & Cost Allocation Plan – Nov 2022 124755 13491 Wilmington Trust, National Association 01/13/2023 2,000.00 2017 CREBS Bond Trustee Fees 124756 10695 AFLAC 01/13/2023 2,919.84 Supplemental Disability Insurance - December 2022 124757 12224 Delta Dental Of California 01/13/2023 7,661.19 Dental Premiums - December 2022 124758 14043 Health & Human Resource Center, Inc. 01/13/2023 130.05 Employee Assistance Program - January 2023 124759 13097 The Standard 01/13/2023 1,558.04 Life & Additional Life Insurance Premiums - January 2023 124760 13073 VSP- Vision Service Plan (CA) 01/13/2023 1,695.46 VSP Vision Coverage January 2023 Total:883,807.09$
Council Agenda 2-21-2023 9.B-3
Attachment 2
Packet Page 11
City of Pismo Beach
Final Disbursement List Check Date 01/20/2023
US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
ACH 10002 Internal Revenue Service 01/20/2023 135,147.06$ Federal Income Tax PD 01/20/23 ACH 12017 Vantagepoint Transfer Agents 01/20/2023 9,965.00 Retiree Health Premiums February 2023 ACH 12260 dba: Mission Square ICMA Retirement Trust - 457 01/20/2023 23,444.75 ICMA 457 Deferred Comp EE & ER PD 01/20/23 ACH 12305 Franchise Tax Board 01/20/2023 27,005.81 State Income Tax PD 01/20/23 ACH 12360 CalPERS 457 Plan 01/20/2023 291.67 PERS 457 Deferred Comp ER PD 01/20/23 ACH 12708 dba: Mission Square ICMA Retirement Trust-Roth IRA 01/20/2023 510.00 ICMA Roth IRA PD 01/20/23 ACH 12944 Leaf 01/20/2023 1,322.25 Monthly Copier Lease Jan 2023 ACH 13455 Wex 01/20/2023 365.72 Fuel for City Vehicles 12/07/22 - 1/07/23 124761 10434 Abalone Coast Analytical Inc 01/20/2023 285.00 Water analysis 1/10/23 & 1/17/23 124762 10446 Achievement House, Inc. 01/20/2023 3,125.00 Shell Beach Litter Removal & Clean Up Aug & Nov 2022 124763 12433 Alpha Electrical Service Inc 01/20/2023 782.13 Electrical Services Emergency Call - PG&E Lift Station 12/15/22 124764 14123 Amazon Business 01/20/2023 17.09 Coffee Supplies 124765 11509 American Industrial Supply 01/20/2023 522.00 Parks - Safety Supplies 124766 11589 Austin's Wet Pets and Pond Maintenance, Inc 01/20/2023 210.00 Chapman - Pond Maintenance December 2022 124767 11501 Backyard Improvement Center 01/20/2023 709.59 Shell Beach Walking Path Signs 124768 13569 Jedidiah J. Bickel 01/20/2023 25.00 CVB LBID Stipend October-December 2022 124769 11392 Brenntag Pacific Inc. 01/20/2023 2,298.20 Sodium Bisulfite 124770 13852 California Diesel & RV LLC 01/20/2023 826.21 Equipment Maintenance 124771 14414 California State Disbursement Unit 01/20/2023 461.53 Tax Withholding Order PD 01/20/23 124772 12610 CalPortland Construction 01/20/2023 575,107.67 Paving Project - Oct & Nov 2022 124773 10085 Cannon Associates 01/20/2023 46,467.75 Paving Project CM - Nov 2022 124774 10269 Carquest Auto Parts 01/20/2023 1,473.79 Vehicle Maintenance 124775 10799 Lindsay Carter Coates 01/20/2023 744.00 Instructor: Yoga w/ Lindsay Nov-Dec 2022 124776 11451 Channel Islands Technology Integrators' Group 01/20/2023 12,926.00 2022 Q4 Help Desk Ticket Overage & Remote Desktop Services 124777 14496 Lindsay Christiansen 01/20/2023 25.00 Reimb: Pre-employment Livescan 124778 11986 Culligan/Central Coast Water 01/20/2023 95.00 Soft Water Tank Rental - January 2023 124779 12628 Dell Marketing LP 01/20/2023 37.06 Computer Supplies 124780 14217 Deltina Coffee Roasters 01/20/2023 125.00 Coffee Supplies 124781 11067 E & J Auto Parts, Inc. 01/20/2023 828.08 Vehicle Maintenance 124782 13990 Eagle Energy, Inc. 01/20/2023 4,775.73 Diesel & Unleaded Fuel Deliveries 12/22/22 124783 14486 Tucker Ellis 01/20/2023 1,000.00 Tuition Assistance Reimbursement 2022 124784 14383 Ellison Schneider Harris & Donlan LLP 01/20/2023 1,497.50 Professional Legal Services Dec 2022 124785 14325 Engeo Incorporated 01/20/2023 79,786.34 Ocean Blvd ESDC Aug - Oct 2022 124786 12123 Farm Supply 01/20/2023 145.41 Maintenance Supplies 124787 11917 First American Title 01/20/2023 1,000.00 Title Reports - 320 Ocean View & Charles St Reservoir 124788 11934 Four Corners Towing Service 01/20/2023 300.00 Towing Services 124789 13669 Frontal Security Services of California 01/20/2023 192.50 Security - PBVH Event 11/20/22 124790 10732 Granite Construction Company 01/20/2023 228,926.69 Ocean Blvd Improvements- Nov 2022 124791 13588 Kenneth John Guge III 01/20/2023 242.24 Instructor: Central Coast Judo - Nov 2022 #11002 124792 12004 Michelle Higginbotham 01/20/2023 1,160.00 Cash for Grass - 212 Seaview 124793 14487 Thomas Isenhour 01/20/2023 1,660.00 Cash for Grass - 24 La Gaviota 124794 10760 Johnboy's Towing 01/20/2023 100.00 Towing Services 124795 11833 Keylock Security Specialists 01/20/2023 141.81 Restroom Locks 124796 12032 Kimball Midwest 01/20/2023 200.21 WWTP Supplies 124797 12019 James Lewis 01/20/2023 417.86 Reimb: Hotel & Parking CCMF Board Meeting 1/12 - 1/13/23 124798 10175 Life-Assist, Inc. 01/20/2023 589.74 Medical Supplies - Fire 124799 12279 McMaster Carr 01/20/2023 772.39 Liquid Level Transmitter 124800 10097 Miners Hardware 01/20/2023 1,399.23 Maintenance Supplies 124801 14405 Mission Linen Supply 01/20/2023 1,056.70 Uniforms/Rugs/Towels/Mats Dec 2022 124802 11172 Mullahey Ford 01/20/2023 813.60 Equipment Maintenance 124803 10039 New Times 01/20/2023 2,775.00 Legal Notice Advertising 124804 10728 Oilfield Environmental & Compliance, Inc. 01/20/2023 2,981.48 Lab Analysis Dec 2022 124805 12138 Ormonde Truck & Tractor 01/20/2023 6,500.00 Labor/Materials to Install Price House Concrete Pad 124806 13779 Pacific Builders of SLO, Inc. 01/20/2023 500.00 Release Bond - Encroachment Permit 211 Radda Way 124807 12099 Pacific Petroleum Corp 01/20/2023 87.00 Delivery Charge 124808 11202 Pavement Engineering, Inc. 01/20/2023 8,248.75 Parking Lot Design & Paving Project ESDC - Nov 2022 124809 11337 Perry's Electric Motor & Controls, Inc. 01/20/2023 3,256.06 Motor & Pump Repairs - PG&E Liftstation 124810 12022 Pismo Beach Police Officer's Association 01/20/2023 1,570.76 POA Dues PD 01/20/23 124811 12335 Procare Janitorial Supply Inc 01/20/2023 2,908.00 Janitorial Supplies 124812 13255 Rib Line 01/20/2023 900.00 Cleaning - 3 Airstreams on the Pier 124813 13417 Mark Roemer 01/20/2023 25.00 CVB LBID Board Stipend October-December 2022 124814 12174 Rotary Club Of Pismo Beach 01/20/2023 47.70 Rotary Club Meals - J. Lewis Dec 2022 124815 12028 San Luis Obispo County Public Works Dept 01/20/2023 977,374.57 Department of Water Resources 60% of Annual FY 22-23 124816 11796 San Luis Powerhouse, Inc. 01/20/2023 530.75 Equipment Maintenance 124817 11208 SEIU Local 620 AFL/CIO 01/20/2023 959.09 SEIU Dues PD 01/20/23 124818 13913 Silvas Oil Co., Inc 01/20/2023 7,540.83 Diesel & Unleaded Fuel Deliveries 1/5/23 124819 10576 SLOCO Data, Inc 01/20/2023 1,680.00 Advisory Body Recruitment - Postcards & Postage 124820 11412 Jennifer Franco Smith 01/20/2023 200.00 Portable Toilets - Chapman Estate Dec 2022 124821 13660 Springbrook National User Group 01/20/2023 250.00 National User Group Membership Renewal - ASD Staff 124822 12031 Stanley Convergent Security Solutions 01/20/2023 811.58 Maintenance & Monitoring - February 2023 124823 10025 State Water Resource Ctrl Brd 01/20/2023 31,794.87 Water System Annual fees 7/1/22-6/30/23 124824 11323 Streator Pipe & Supply 01/20/2023 54.81 Maintenance Supplies 124825 12301 TK Elevator 01/20/2023 459.65 Elevator Servicing - City Hall 1/1/23 - 3/31/23 Council Agenda 2-21-2023 9.B-4
Attachment 2
Packet Page 12
City of Pismo Beach
Final Disbursement List Check Date 01/20/2023
US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
124826 12924 Traffic Management Inc 01/20/2023 188.90 Street Signs 124827 12620 Uline 01/20/2023 301.28 Safety Equipment
124828 14034 Vital Records Holdings, LLC 01/20/2023 147.95 Document Storage Jan 2023 124829 10692 Ed Waage 01/20/2023 127.73 Mileage: Coastal Commission Workshop 01/26/23-01/27/23 124830 10381 Walker Consultants 01/20/2023 5,364.75 Planning Svcs - Update Parking Management Plan Nov 2022 124831 14407 Waterman Valve 01/20/2023 30,437.00 Slide Gate Replacements - Addie Lift Station 124832 12132 White Flag Pest Control Inc 01/20/2023 1,567.00 Pest Control - Dec 2022 & Jan 2023 Total:2,260,911.82$
Council Agenda 2-21-2023 9.B-5
Attachment 2
Packet Page 13
PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.C
SUBJECT/TITLE:
DEPARTMENT ACTIVITY REPORTS FOR JANUARY 2023
RECOMMENDATION:
No action recommended; for information only.
BACKGROUND:
The attached monthly department activity reports are for Council’s information.
FISCAL IMPACT:
Not applicable.
ALTERNATIVES:
1.Request additional information from staff.
ATTACHMENTS:
1.Administrative Services Department (Feeser)
2.City Manager's Office (Lewis)
3.Community Development Department (Downing)
4.Fire Department (Lee)
5.Management Services Department (Garcia)
6.Police Department (Smith)
7.Public Works and Engineering (Fine)
8.Tourism and Events Department (Jackson)
Prepared by: Respective departments. Meeting Date: February 21, 2023 City Manager Approval:
Council Agenda 2-21-2023 9.C-1
Packet Page 14
City of Pismo Beach - Administrative Services Department Monthly Report – January 2023
KEY REVENUES
Transient Occupancy Tax (TOT)
As of January 1, 2021, TOT revenues are 11% of gross lodging revenues. These revenues reflect approximately 47% of the City’s General Fund budgeted revenues. Preliminary data for December rentals indicate that December 2022 TOT revenues are $852,792 which is below the year ago December 2021 TOT revenues of $985,218 by $132,426, or -13.44%. This is a preliminary amount as not all properties have reported. The following chart illustrates TOT revenues received in FY 2022 and FY 2023 by month.
Sales Tax Revenues
Sales tax revenues represent 1% of taxable sales received by the City. Fiscal Year 2023 sales tax revenues collected through January 2023 amount to $1,755,738, which is above the year-ago total of $1,630,063 by $125,674 or 7.71% for the same reporting period. Sales tax revenues are typically received 3 months after the month for which it was collected. The following chart illustrates sales tax revenues received in FY 2022 and FY 2023 by the month in which the sales tax was collected.
Council Agenda 2-21-2023 9.C-2
Attachment 1
Packet Page 15
ECONOMIC INDICATOR
Consumer Price Index (CPI): For the Los Angeles/Riverside/Orange County area, the percent change in the CPI for the twelve months ending in December 2022 was 4.93%.
OPERATIONS
Finance
Financial Reporting
• FY 2022 Audit: The Annual Comprehensive Financial Report (ACFR) is complete for FY 2022 and has been posted to the City website. The ACFR was also submitted to the Government Finance Officers Association (GFOA) for the Certificate of Award achievement. • 1099s: Finance staff prepared and mailed the annual 1099 reporting forms to the required recipients and uploaded them to the IRS website.
• W-2s: Finance staff prepared and distributed the W-2s for City employees. • Sales Tax: The 4th Quarter 2022 Sales Tax Return was filed with the California Department of Tax and Fee Administration.
Budget
• FY 2024 and FY 2025 Budget Development Schedule: The Administrative Services Director met with the City Manager to develop the FY 2024 & FY 2025 Budget Development schedule. Council members will begin seeing requests for April and May special budget workshops shortly.
• FY 2024 and FY 2025 Baseline Budget: City staff completed the FY 2024 Baseline Budget and are now working on the FY 2025 Baseline Budget, temporary and overtime position budgets, and Department specific workplans.
Council Agenda 2-21-2023 9.C-3
Attachment 1
Packet Page 16
Revenues
• City Fees Update: The Development Impact Fees and Water and Wastewater Fees have been updated and posted on the City’s website, effective January 1, 2023. • Cost Allocation Plan: Finance staff worked with the City’s fee consultant to prepare the City’s cost allocation plan. This plan will charge other non-General Fund overhead costs for recovery in the General Fund.
• City User Fee Study: Finance staff is working with the City’s fee consultant to begin updating and modifying the City’s user fees, setting up meetings with all the various Departments and Divisions to do a time study to appropriately record the cost to provide each fee for service. Staff City-wide have met with the consultant and are updating their time and materials to develop the fee.
Payroll
• Sick Leave Buy Back: Payouts were included on paychecks issued January 20, 2023.
Technology
Infrastructure
• Council Chamber Automated Camera System Project: IT assisted the City Clerk’s office with a tour of the newly upgraded technology in the Council Chamber to Clerks from neighboring cities.
Projects
• Public Safety Facility: IT coordinated the City’s relevant IT contractors to interface with the Public Safety Facility design teams.
• Security: IT replaced the fingerprint scanner on the City’s livescan computer. This allows the City to resume processing fingerprints for employment and other uses. • CAD/RMS replacement: IT assisted Police with the kick-off meeting for the replacement of the Police department’s Computer Aided Dispatch and Records Management System (CAD/RMS).
Other
• Collaboration: IT attended a meeting with other government IT representatives from SLO County, hosted by Cal Poly, to share Cal Poly’s latest efforts to train IT staff.
Council Agenda 2-21-2023 9.C-4
Attachment 1
Packet Page 17
Accounts Payable January December November
Invoices Entered / Checks Issued:640/263 873/362 715/282 New purchase orders issued:10 10 13
New contract purchase orders issued:3 4 3
Change Orders / Amended PO's issued:5 5 2
Total dollar amount of all PO's issued:537,739$ 777,767$ 310,207$ Total Invoices paid:5,313,854$ 4,712,725$ 1,407,294$ Total No. of Voids processed: 0 1 0
Total Dollar amount of Voids:-$ 49$ -$ Business License Certificates
Renewed Licenses issued / New Licenses 13/22 39/13 71/14 Payroll
New employees entered / Terminations:3 / 1 1 / 2 4 / 0 Auto. Payroll Deposits / Checks Issued:243 / 6 249 / 10 250 / 8 Total gross salary:907,015$ 966,471$ 802,365$ Total net salary:596,007$ 643,072$ 529,857$ Employee file maint. / Retro-pay calcs: 21 / 3 29 / 2 22 / 8 Utility Billing
Downtown: Routine Utility Bills:0 2813 0
Delinquent Utility Bills:218 0 210
Shell Beach: Routine Utility Bills:2142 0 2,142
Delinquent Utility Bills: 0 161 0
Cash receipts:1,053,717$ 713,846$ 991,894$ Customer accts paid/ACH Direct/Online Bills:3051/326/721 2061/254/613 2709/329/710 48 Hour Notices / Water Lock-Outs:0/0 0/0 0/0
Meter Sets / Meter Change Outs / Demos:1/2/0 1/10/0 2/1/0 Change Orders / Closing Bills:30/25 45/35 39/33
Billing Adjustments / Deposits:34/38 19/31 39/57
Delinquent Closed Invoices / Write-Offs:0/0 0/0 0/0
Administrative Services Department
Statistical Activity Report - January 2023
Council Agenda 2-21-2023 9.C-5
Attachment 1
Packet Page 18
CITY MANAGER’S OFFICE ACTIVITY REPORT JANUARY 2023
Met with Council Members to discuss various topics of interest. Met with Department Heads to discuss various topics of interest. Attended the SCCC Pismo Beach Business meeting
Participated in the CCCE Operations Board of Directors meeting Attended a Strategic Direction 2026 Focus Group meeting Attended the Short-term Rental Advisory Task Force meeting Traveled to Indian Wells for CCMF Board of Trustees meeting Traveled to Sacramento to attend the League of California Cities New Mayors and Council Members Academy with Councilmember Inman.
Was a panel member for the City of Atascadero’s Police Chief interviews. Attended a Central Coast Blue meeting.
Participated in a Cal Cities CM Conference session planning meeting Council Agenda 2-21-2023 9.C-6
Attachment 2
Packet Page 19
January 2023 CDD Monthly Report 1
PISMO BEACH COMMUNITY DEVELOPMENT DEPARTMENT
MONTHLY REPORT FOR JANUARY 2023
BUILDING DIVISION٠CODE COMPLIANCE٠PLANNING DIVISION
BUILDING DIVISION
ISSUED PERMITS SUMMARY
Date Permit
Number
Address Description Valuation Total Fees
01/04/2023 B22-000485 591 FIVE
CITIES Drive
Fire Alarm $ 5,900.00 $ 532.75
01/04/2023 B22-000537 2031 Costa
Del Sol
Solar PV -
Residential
$ 9,892.00 $ 445.98
01/04/2023 B22-000558 152 Naomi Solar PV -
Residential
$ 15,561.00 $ 445.98
01/04/2023 R22-000076 591 FIVE
CITIES Drive
Commercial $ 19,250.00 $ 1,107.12
01/04/2023 R22-000079 139 El Portal Residential $ - $ 97.47 01/04/2023 B22-000545 167 Pier Residential
Alteration
$ 910.11 $ 217.32
01/05/2023 B22-000570 503 Five
Cities
Sign -
Illuminated
$ 2,185.00 $ 399.20
01/05/2023 B22-000591 773
Shamrock
Lane
Plumbing,
Mechanical
& Electrical
$ - $ 83.82
Council Agenda 2-21-2023 9.C-7
Attachment 3
Packet Page 20
January 2023 CDD Monthly Report 2
Date Permit
Number
Address Description Valuation Total Fees
01/06/2023 B22-000503 121 Silver
Shoals
Solar PV -
Residential
$ 25,000.00 $ 536.34
01/06/2023 B22-000430 333 Five
Cities
Commercial
Alteration
$ 400,000.00 $ 18,126.76
01/06/2023 B22-000499 333 Five
Cities
Fire Alarm $ 6,500.00 $ 565.84
01/09/2023 B23-000006 244
CAPISTRAN
O
Plumbing,
Mechanical
& Electrical
$ - $ 141.64
01/09/2023 B22-000548 56 Capanna
Street
Residential
Alteration
$ 5,281.00 $ 508.20
01/10/2023 B23-000007 135 NAOMI Plumbing,
Mechanical
& Electrical
$ - $ 141.64
01/10/2023 B22-000540 850 Merced Residential
Alteration
$ 98,340.00 $ 6,812.78
01/11/2023 B22-000332 701 Price Plumbing,
Mechanical
& Electrical
$ - $ 337.26
01/11/2023 B22-000566 2540 Ruby
Court
Solar PV -
Residential
$ 5,000.00 $ 924.33
01/11/2023 B22-000573 219 Indio
Drive
Plumbing,
Mechanical
& Electrical
$ - $ 452.09
Council Agenda 2-21-2023 9.C-8
Attachment 3
Packet Page 21
January 2023 CDD Monthly Report 3
Date Permit
Number
Address Description Valuation Total Fees
01/11/2023 B22-000487 104 Wave Retaining
Wall
$ 3,600.00 $ 413.46
01/12/2023 B22-000053 2655 Shell
Beach Road
Fire Alarm $ 45,000.00 $ 2,574.65
01/12/2023 B22-000340 2655 Shell
Beach Road
Solar PV -
Residential
$ 32,000.00 $ 961.91
01/12/2023 B22-000409 1171
Longview
Plumbing,
Mechanical
& Electrical
$ - $ 648.69
01/13/2023 B22-000446 1090
Dolliver
Street
Solar PV -
Residential
$ 24,140.50 $ 791.74
01/13/2023 B23-000010 2561
Coburn Lane
Plumbing,
Mechanical
& Electrical
$ - $ 141.64
01/13/2023 B23-000013 841 Merced
Street
Plumbing,
Mechanical
& Electrical
$ - $ 164.05
01/17/2023 B23-000015 715 WHITE
OAK
Re-roof
Residential
$ 19,250.00 $ 101.32
01/18/2023 B22-000575 333 FIVE
CITIES Drive
Sign -
Illuminated
$ 2,400.00 $ 423.03
01/18/2023 B23-000023 158 Stimson Plumbing,
Mechanical
& Electrical
$ - $ 152.80
Council Agenda 2-21-2023 9.C-9
Attachment 3
Packet Page 22
January 2023 CDD Monthly Report 4
Date Permit
Number
Address Description Valuation Total Fees
01/18/2023 B23-000025 158
STIMSON
Plumbing,
Mechanical
& Electrical
$ - $ 196.74
01/18/2023 B23-000026 379 Wilmar Re-roof
Residential
$ 30,000.00 $ 302.72
01/18/2023 B23-000024 140 Vista
Del Mar
Re-roof
Residential
$ 30,000.00 $ 302.72
01/19/2023 B22-000576 400
Longview
Solar PV -
Residential
$ 18,058.00 $ 445.98
01/23/2023 B22-000308 641
Shamrock
Residential
Alteration
$ 28,000.00 $ 1,794.38
01/23/2023 B22-000509 1260 Costa
Brava
Residential
Alteration
$ 1,500.00 $ 85.32
01/23/2023 B22-000127 701 Price Commercial
Alteration
$ 250,000.00 $ 7,918.30
01/25/2023 B22-000590 503 Five
Cities
Fire
Sprinklers -
Commercial
$ 9,220.00 $ 711.24
01/25/2023 B23-000012 164 Seacliff
Drive
Solar PV -
Residential
$ 17,594.00 $ 459.98
01/25/2023 B22-000389 503 Five
Cities
Commercial
Alteration
$ 130,000.00 $ 9,224.15
Council Agenda 2-21-2023 9.C-10
Attachment 3
Packet Page 23
January 2023 CDD Monthly Report 5
Date Permit
Number
Address Description Valuation Total Fees
01/25/2023 B23-000038 1231
Longview
Re-roof
Residential
$ 16,000.00 $ 86.90
01/26/2023 B22-000338 144 Peyton
Court
Fire
Sprinklers -
Residential
$ 5,000.00 $ 491.93
01/26/2023 B22-000339 144 Peyton
Court
Solar PV -
Residential
$ 7,000.00 $ 459.98
01/26/2023 B22-000310 144 Peyton
Court
Single
Family
Residence
$ 496,685.48 $ 75,989.95
01/26/2023 B23-000039 941 Tulare Re-roof
Residential
$ 5,700.00 $ 85.56
01/27/2023 B23-000043 115 Karen Re-roof
Residential
$ 6,745.00 $ 85.70
01/30/2023 B22-000574 841 Bay Plumbing,
Mechanical
& Electrical
$ - $ 127.64
01/30/2023 B23-000044 620 Cypress
#B
Plumbing,
Mechanical
& Electrical
$ - $ 125.14
01/31/2023 B23-000021 333 Five
Cities ste
121
Fire
Sprinklers -
Residential
$ 1,200.00 $ 153.92
01/31/2023 B22-000493 333 Five
Cities ste
121
Commercial
Alteration
$ 175,000.00 $ 10,225.84
Council Agenda 2-21-2023 9.C-11
Attachment 3
Packet Page 24
January 2023 CDD Monthly Report 6
Date Permit
Number
Address Description Valuation Total Fees
01/31/2023 B22-000494 333 Five
Cities ste
121
Commercial
Alteration
$ 37,000.00 $ 2,353.50
Total 49 $ 1,984,912.09 $ 149,877.40
NEW APPLICATIONS SUMMARY
Date Permit Number Address Description Valuation
01/06/2023 B22-000566 2540 Ruby Court Solar PV - Residential $ 5,000.00
01/06/2023 B22-000245 590 Cypress
Street
Commercial
Alteration
$
5,000.00
01/06/2023 B23-000002 690 Dolliver Commercial
Alteration
$
18,800.00
01/09/2023 B23-000006 244 CAPISTRANO Plumbing,
Mechanical &
Electrical
$
-
01/10/2023 R23-000001 950 Tulare Residential $
-
01/10/2023 B23-000003 575 Price Fire Sprinklers -
Commercial
$
2,000.00
01/10/2023 B23-000007 135 NAOMI Plumbing,
Mechanical &
Electrical
$
-
01/10/2023 B23-000005 440 STIMSON Residential Addition $ 95,000.00
01/11/2023 R23-000002 35 Capanna Residential $
-
01/11/2023 B23-000011 231 Irish Re-roof Residential $
13,865.00
01/12/2023 B23-000010 2561 Coburn
Lane
Plumbing,
Mechanical &
Electrical
$
-
Council Agenda 2-21-2023 9.C-12
Attachment 3
Packet Page 25
January 2023 CDD Monthly Report 7
01/13/2023 B23-000013 841 Merced
Street
Plumbing,
Mechanical &
Electrical
$
-
01/13/2023 B22-000565 1141 Longview Solar PV - Residential $ 47,371.00
01/13/2023 B23-000014 360 Wilmar Residential Addition $ 40,000.00
01/16/2023 B23-000012 164 Seacliff Drive Solar PV - Residential $ 17,594.00
01/17/2023 R23-000004 800 Merced Residential $
-
01/17/2023 B23-000009 851 Delano Residential Alteration $ 25,000.00
01/17/2023 B23-000008 1601 Shell Beach
Road
Commercial
Alteration
$
4,000.00
01/17/2023 B23-000015 715 WHITE OAK Re-roof Residential $ 19,250.00
01/18/2023 R23-000005 2411 Price Street Commercial $
-
01/18/2023 B22-000577 333 Five Cities Sign - Illuminated $ 3,500.00
01/18/2023 B23-000019 140 Paddock Solar PV - Residential $ 15,320.00
01/18/2023 B23-000020 2561 Coburn
Lane
Solar PV - Residential $
5,928.00
01/18/2023 B23-000023 158 Stimson Plumbing,
Mechanical &
Electrical
$
-
01/18/2023 B23-000025 158 STIMSON Plumbing,
Mechanical &
Electrical
$
-
01/18/2023 B23-000016 161 EL VIENTO Solar PV - Residential $ 9,348.00
01/18/2023 B23-000022 830 Wadsworth Residential Alteration $ 18,097.57
01/18/2023 B23-000017 161 El Viento Re-roof Residential $ -
01/18/2023 B23-000026 379 Wilmar Re-roof Residential $ 30,000.00
01/18/2023 B23-000024 140 Vista Del
Mar
Re-roof Residential $
30,000.00
01/19/2023 B23-000018 851 4th Solar PV - Residential $ 75,000.00
Council Agenda 2-21-2023 9.C-13
Attachment 3
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January 2023 CDD Monthly Report 8
01/20/2023 B23-000021 333 Five Cities
ste 121
Fire Sprinklers -
Residential
$
1,200.00
01/20/2023 R23-000003 251 EL DORADO Residential $
-
01/23/2023 B23-000027 235 Cuyama Fire Sprinklers -
Residential
$
5,000.00
01/23/2023 B23-000029 158 Seacliff Drive Solar PV - Residential $ 11,856.00
01/23/2023 B23-000030 1191 SHAFFER
Lane
Residential Alteration $
11,053.94
01/25/2023 B23-000031 108 Holly Solar PV - Residential $ 8,151.00
01/25/2023 B23-000038 1231 Longview Re-roof Residential $ 16,000.00
01/25/2023 B23-000039 941 Tulare Re-roof Residential $ 5,700.00
01/27/2023 B23-000040 205 Vincente Plumbing,
Mechanical &
Electrical
$
-
01/27/2023 B23-000041 113 Holly Plumbing,
Mechanical &
Electrical
$
-
01/27/2023 B23-000043 115 Karen Re-roof Residential $
6,745.00
01/30/2023 B23-000044 620 Cypress #B Plumbing,
Mechanical &
Electrical
$
-
01/30/2023 B23-000045 286 Encanto Residential Alteration $ 5,000.00
01/31/2023 R23-000006 2655 Shell Beach
Road
Residential $
-
01/31/2023 B23-000035 341 Main Residential Alteration $ 18,000.00
01/31/2023 B23-000046 333 Five Cities
102
Commercial
Alteration
$
90,000.00
47 $
658,779.51
SPECIAL PROGRAMS AND PROJECTS:
• Development Review Team Meeting was held weekly, and the pending review report was reviewed to ensure timely return on plan reviews among all divisions in the development process.
Council Agenda 2-21-2023 9.C-14
Attachment 3
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January 2023 CDD Monthly Report 9
• The Pismo Beach specific code amendments have been reviewed by the California Building Standards Commission and comments addressed.
• Building staff met with CitizenServe to discuss the move to update permitting software and online portal launch.
• Staff attended Accessibility training with Department of the State Architect
INSPECTIONS PERFORMED: 159
PLAN REVIEWS:
• Building: 35
• Planning: 3
• Engineering: 1
CODE COMPLIANCE
CASE SUMMARY:
• Cases Closed: 28
• Cases Opened: 30
• Site Visits: 160
• Notice of Violation / Citation: 30
PLANNING DIVISION
CITY COUNCIL AND ADVISORY BOARD MEETINGS:
• City Council: Staff prepared reports for and attended the January 17, 2023, regular meeting. • Planning Commission: Staff prepared reports for and attended the January 10, 2023, and the January 24, 2023, regular meetings.
NEW APPLICATIONS SUMMARY:
Council Agenda 2-21-2023 9.C-15
Attachment 3
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January 2023 CDD Monthly Report 10
Project Number Date Received Address Description
P23-000001 1/5/2023 Citywide STR Ordinance Update
P23-000002 1/6/2023 1353 Shell Beach Road Major Modification P23-000003 1/6/2023 970 Wadsworth Deck Addition
P23-000004 1/9/2023 303 Cuyama Ave 670 sq. ft. addition P23-000005 1/9/2023 1259 Costa Brava New SFR
P23-000006 1/13/2023 227 Castaic Ave Residential Addition P23-000007 1/13/2023 333 Five Cities Drive New Sign - Five Below P23-000008 1/13/2023 333 Five Cities Drive New Sign - Converse P23-000009 1/19/2023 1508 Costa Brava Basement Remodel
P23-000010 1/19/2023 1558 Costa Brava Basement Remodel
P23-000011 1/26/2023 1160 Shaffer 5’ Rear Setback Variance
PROJECT ADMINISTRATION:
• Administrative Reviews: 31
• Discretionary Reviews: 30
• Plan Checks: 39
• Site Inspections: 19
SPECIAL PROJECTS UPDATE/OTHER:
• General Plan/Local Coastal Program: Staff scheduled and attended the January 31, 2023, Joint CC/PC Study Session regarding the Safety Element, Sea Level Rise Vulnerability Assessment, and Sea Level Rise Adaptation Plan.
• Central Coast Blue: Staff spoke with Coastal staff regarding process and needs for consolidated CDP processing. Consolidated CDP requests have been submitted to the County. Outreach letters were sent to tribes in accordance with AB 52 for the EIR Addendum. • Affordable Housing: Staff is working with an individual regarding the sale of an income restricted unit on Branch Street following the death of the owner. Alternative solutions are being sought for income verification services for affordable buyers following HASLO’s cessation of that service. • SLO County Planning Director’s Meeting: Staff attended the quarterly meeting. • Five Cities Multimodal Transportation Network Enhancement Project: Staff met with Caltrans regarding the congestion relief project for Highway 101. • User Fee Study: Staff attended a kickoff meeting with consultants regarding the User Fee Study and began associated work.
• Short-Term Rentals: The Short-Term Rental Advisory Task Force meeting was held on January 12, 2023, meeting to discuss what other cities are doing to regulate STRs. Staff prepared for the next meeting on February 2, 2023, to discuss anticipate modifications to the City’s STR regulations. • Storm: Staff participated in the EOC and status calls with the County during Monday’s storm event Council Agenda 2-21-2023 9.C-16
Attachment 3
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January 2023 CDD Monthly Report 11
• Coastal Issues: Staff met with individuals regarding private property bluff erosion following the recent heavy swells. Staff continued monitoring storm related impacts to the coastline to respond with assistance where needed.
• Public Safety Facility: Staff attended confidential meetings with the Design-Build Entities regarding the public safety facility.
• Spyglass Ridge Bike Path: Staff met with a resident of Spyglass Ridge to discuss the Spyglass Ridge Specific Plan’s requirements for a bike path along Mattie Road. • Personnel: Recruitment for the vacant Planning Manager position is ongoing. • Budget: Staff is working on budget tasks for the upcoming Fiscal Years 24-25 budget. • Civil Litigation: Staff participated in a deposition regarding a private litigation matter. • Coastal Cities Group: Staff participated in a meeting to prepare for the sea-level rise workshop at the end of January. Staff attended the Coastal Cities Group Leadership Committee January meeting.
Council Agenda 2-21-2023 9.C-17
Attachment 3
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John Owens, Unit Chief
Prepared by: Michelle Pearson, Administrative Assistant Submitted by: Paul Lee, Battalion Chief
Fire Prevention
• 53-Plan reviews (Building/Planning)
• 11-Site visits
• 2-Fire Final
• 8-Emergency response
• 1-Mutual Aid Response with City Boat 6
• 1-Public Service call
• 1-Fire Alarm Inspection
• 1-Fire Line Inspection
• 1-Fuel Tank Inspection
• Commercial Fire Sprinkler Issue
• 1-Hotel Site Visit
• 1-School Inspection-Follow up
• 5-Special Event
• 1-Assist of SLO County Health Dept (Food Truck inspections) • Special Event Inspection (Jazz Jubilee)
• Storm Standby and Response
• Special Event (Surf Event-SLO Open)
Significant Incidents
• Week of 1/9/23-The City Type 3 Rescue and City Boat 6 provided Mutual Aid to the County and Firefighters rescued 7 stranded people in San Luis Creek.
Rescue 64 was also dispatched to a drowning woman in front of Sycamore Mineral Springs. Unfortunately, the vehicle she was in quickly filled full of water and by the time City Boat 6 arrived and broke into the car she had was no longer viable. The crew was able to perform the recovery and provide closure to the family. Boat 6 also provided hundreds of pounds of ice and a generator to 200 stranded people near Silver Spur (South of Oceano) at the Pacific Dunes Ranch.
Hats off to the Rescue Responders on Boat 6.
Training
• CAL FIRE Annual Continued Professional Training (CPT) started this month.
There were 5 three-day long classes to move through the material for January 2023 Activity Report
Council Agenda 2-21-2023 9.C-18
Attachment 4
Packet Page 31
recertification. Topics covered were Medical, Haz Mat, Fire Ground Ops, Rescue Ops and Admin.
Administration/Vegetation Management
• Fire personnel followed the storms closely as the County was pounded by rainfall. The City’s State Certified Type 3 Rescue and fire staff were prepared specifically for River/Flood Rescues and all equipment was ready for response.
Our USAR Team members were available both on and off shift if the need were to arise. The Rescue 64 and Boat 6 were staffed Fri-Sun for 1/13-1/15.
• Fire Administration is working with CAL FIRE on a Wildfire Prevention Grant.
This grant has the potential to fund needed equipment for vegetation management. Fire Administration staff will work with Public Works for their needs as well as the Fire Department. The Pismo Preserve staff have also reached out and we will be assisting them with the grant as well to help reduce risk in the community. This week fire staff sent a letter of endorsement to the Grant Managers for the Land Conservancy Project on the Pismo Preserve. The project will help reduce fuel around the Heights Escape Route and Rattlesnake Canyon.
• It is bittersweet to see some of our Battalion 6 Fire Apparatus Engineers promote. We are happy for their accomplishments but sad to see them go. It is always nice to see them return to the program years later with even more accomplishments since their promotion to Fire Captain. Good luck to them all.
Lifeguards/Junior Lifeguard Program
• The SLO CAL Open Surfing Competition brought many contestants and a World Class Surfing Event to Pismo Beach. Lifeguards staffed the event throughout 5 days the event. One incident occurred with a female surfer when a large wave pushed her board into her face. The resulting impact broke her nose sending her to the ER.
Council Agenda 2-21-2023 9.C-19
Attachment 4
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January 2023 Stats
Number of Calls % Type of Incident
0 0.00%Debris
72 72.73%Emergency Medical
1 1.01%Fire Alarms
0 0.00%Fire Menace Standby
2 2.02% Flooding
1 1.01%Gas Leak
5 5.05%Other
9 9.09%Public Service Assistance
0 0.00%Smoke Check
3 3.03%Structure Fire
6 6.06%Traffic Collision
0 0.00%Vehicle Fire
0 0.00%Wildfire
99 100.00%
Incidents by City Response Area
Medicals Other % Descriptive Area
6 2 8.08% Palisades A
3 1 4.04% Spyglass B
4 2 6.06%Shell Beach Village C
2 2 4.04%Mattie Rd D
9 1 10.10%Shorecliff E
13 2 15.15% Downtown F
9 8 17.17% Heights G
7 3 10.10%Ventana H
7 3 10.10%Trailer Parks I
7 2 9.09%Five Cities Dr J
5 1 6.06%James Way K
Total 99 100.00%
Council Agenda 2-21-2023 9.C-20
Attachment 4
Packet Page 33
MANAGEMENT SERVICES DEPARTMENT
MONTHLY ACTIVITY REPORT
January 2023
MANAGEMENT SERVICES DEPARTMENT
CITY CLERK
ADVISORY BODIES
• Worked with advisory body liaison staff to prepare for implementation of AB 2449. • Launched 2023 annual advisory body recruitment. Application is online at www.pismobeach.org/ABapply and the filing deadline is January 31, 2023. • Postcard mailer advertising 2023 Annual Recruitment was received by all addresses in Pismo Beach.
ELECTIONS & POLITICAL REFORM
• Sent notification to committee holders and officeholders who have a Form 460 campaign finance statement due January 31, 2023.
• Sent annual Form 700 filing notification to all filers. City Attorney was the first person to file. • Ongoing annual Form 700 processing. Annual statements are due April 3, 2023.
RECORDS MANAGEMENT
• Ongoing review of numerous records requests.
• Ongoing coordination with the City’s claims handlers and counsel to provide relevant records.
CPRA REQUESTS COMPLETED
• Darbinyan, Emergency Sewer Repair
• Vong, 276 Irish Way Plumbing Plan
• Mineau, 2023 PD Roster
• Sereno, 251 Addie Street Unit 11
• Sereno, 251 Addie Street Unit 7
• Sereno, 251 Addie Street Unit 3
HUMAN RESOURCES
• Recruitment:
o Parking Enforcement Technician
o Planning Manager
o PT Office Assistant
o Police Officer Lateral
o Wastewater Plant Operator
o Ocean Lifeguard
• Interviews:
o PT Recreation Coordinator I & II - TBD
o Maintenance Worker PT – TBD
o Pt Office Assistant – February 6
Council Agenda 2-21-2023 9.C-21
Attachment 5
Packet Page 34
• Backgrounds
o Maintenance Worker – Landscape and Sanitation
• Conditionals:
o Account Technician
o Maintenance Worker
• Offer:
o PT Office Assistance Rec
o Engineering Intern
o Accounting Technician
• New employee orientation:
o PT CST
o PT Office Assistant Rec
o PT Engineer Intern
TRAINING AND STAFF DEVELOPMENT
• Management Services Staff attended a webinar training which discussed important changes impacting Peace Officer Employment under Senate Bill 2. • Human Resource Analyst attended a webinar hosted by CalPERS reviewing the disability retirement process for safety members.
PUBLIC OUTREACH / PUBLIC INFORMATION
• New Postings:
o Storm Preparation - Electrical Safety
o Storm Video Update - City Manager
o Pismo Clam call for artists
o Storm Damage Response, multiple update posts on Facebook and Nextdoor o Video Updates- City Manager and Assistant City Manager both gave storm updates o Media response to KSBY and KCOY
o Conducted media interviews for bluff erosion in the community to both KSBY and KCOY. o Media response on damage estimates from the recent storms.
LEGISLATIVE AFFAIRS
• During the storm, the City Manager and Assistant City Manager coordinated with lobbyists and regional elected officials to assist with the FEMA designation that covers the County for public and private damage related to the storm. This effort was successful, and we appreciate the support of the City Council in their assistance to make this a reality, not only for our community, but for the County.
• Staff will be meeting with Senator Laird and Assemblymember Addis on Friday, January 27, 2023.
RISK MANAGEMENT
• Staff from multiple departments are completing the annual CJPIA questionnaire. This document outlines the basis for our annual costs. While our assumptions largely are unchanged, it is an Council Agenda 2-21-2023 9.C-22
Attachment 5
Packet Page 35
opportunity to ensure that we capture any changes to programs, policies, and FTEs so that we remain in compliance with our underwriting requirements. • Prior to the storms, baseline video was taken of the northern section of the city’s bluffs. This is part of our effort to track how the bluffs are impacted by storms. We will fly the drone again to see if there was any substantial erosion that requires the City to take action to protect critical infrastructure.
• Completed the underwriting annual report to CJPIA with support from various departments. • Staff held its quarterly Safety Committee meeting to review claims in Workers’ Compensation and General Liability. Additionally, staff went over the change in Third Party Administrator for Workers Compensation to Athens. Our claims adjuster moved to the new company, which makes processing of our outstanding claims a smooth transition.
LIABILITY CLAIMS RECEIVED
• Miracle Construction Company, Pismo Pier slide
• Universal Precast Concrete Inc, Pismo Pier slide
• Fraval, Sofiaan, damage due to potholes
• Fischer, Tire damage from pothole
• SafePlay by Design Inc. - Ramirez, Pismo pier slide
• SafePlay by Design Inc. – Dalrymple, Pismo pier slide
OTHER
• Finalized memorandum for City Manager approval of new “Experience Pismo Beach” tourism brand logo, which will replace the “Classic California” logo. • Attended the South County Chamber of Commerce, State of the Chamber event and provided an update on the City’s various capital projects, results from the Pismo Voice, and an update on the storm.
Council Agenda 2-21-2023 9.C-23
Attachment 5
Packet Page 36
Pismo Beach Police Department
1000 Bello Street, Pismo Beach, CA 93449
(805) 773-2208
www.pismobeach.org/police
Monthly Activity & Crime Statistics Report
January 2023
Date Posted_________
Submitted: 02/08/2023 Council Agenda 2-21-2023 9.C-24
Attachment 6
Packet Page 37
PISMO BEACH POLICE DEPARTMENT
JANUARY 2023
MONTHLY ACTIVITY AND CRIME STATISTICS
Table of Contents
Activity Report
Office of the Chief…………………………………………………………………….… 1
Training Report…………………………………………………………………………. 1
Volunteers Summary…………………………………….…………………………….. 1
Overtime & Salary………………………………………………………………………. 2
Investigations Statistics
Routine Investigations………………………………………………………………….. 3
Investigation Management…………………………………………………………….. 3
Property & Evidence……………………………………………………………………. 3
Compliance & Permits………………………………………………………………….. 3
Special Operations……………………………………………………………………… 4
Crime Statistics
Workload Trends & Crime Statistics………………………………………………….. 5 Arrests, Citations, & Traffic Activity…………………………………………………… 6 Heatmap & Activity Analysis…………………………………………………………… 7
Council Agenda 2-21-2023 9.C-25
Attachment 6
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PISMO BEACH POLICE DEPARTMENT
JANUARY 2023
MONTHLY ACTIVITY AND CRIME STATISTICS
OFFICE OF THE CHIEF
1. During the month of January, Administrative Staff focused on budget needs in the coming two years, including acquiring quotes/bids, petitioning staff to report unmet needs and ensuring that staff is using the funds appropriately and responsibly.
2. During the week of January 9, 2023, following a large storm, Chief Smith met with emergency personnel throughout the county on multiple occasions to collaborate on safety issues that may require intervention, such as the Shell Beach Bluff failure.
3. On January 10, 2023, Chief Smith met with building architects regarding anticipated changes to the facilities.
4. On January 23, 2023, Chief Smith and key employees in the department met with Willdan Financial Services to evaluate our User Fees.
5. On January 25, 2023, Chief Smith participated in the Oral Board for Atascadero Police Chief interviews.
6. On January 30, 2023, Chief Smith met with members of the South County Homeless Coalition in our ongoing efforts to provide resources for our transient population.
MONTHLY TRAINING REPORT
POLICE VOLUNTEERS SUMMARY
Volunteers were active throughout January. They conducted court runs, records, parking enforcement, vacation checks and property/laboratory deliveries.
Volunteer Service Hours
Patrol 6.00
Special Events 0.0
Administrative 50.5
Call-Outs 0.00
Training/Misc. 2.50
Total Hours 59.00
Type of Training Attending Personnel Hours
SWAT Monthly Training 2 Officers 24
Lexipol Daily Training Bulletins 20 Officers, 9 Non-Sworn 43.5 Briefing Training: LERT 18 Officers 36
FTO School 1 Officer 40
Total Hours 143.5
Council Agenda 2-21-2023 9.C-26
Attachment 6
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PISMO BEACH POLICE DEPARTMENT
JANUARY 2023
MONTHLY ACTIVITY AND CRIME STATISTICS
OVERTIME & SALARY
Total Overtime Budgeted FY 2023 $316,877.00
Total Overtime Spent YTD $147,184.74
Percentage Overtime Spent YTD 46.45%
Total Salary Budgeted FY 2023 $3,917,960.18
Total Salary Spent YTD $2,034,088.55
Percentage Salary Spent YTD 51.92%
Council Agenda 2-21-2023 9.C-27
Attachment 6
Packet Page 40
PISMO BEACH POLICE DEPARTMENT
JANUARY 2023
MONTHLY ACTIVITY AND CRIME STATISTICS
INVESTIGATIONS STATISTICS
Routine Investigations
Arrests 0
Total Cases Worked 10
- Property Crimes 1
- Person Crimes 6
- Sex Crimes 1
- Other Criminal 2
- Other Non-Criminal 0
Supplemental Reports Completed 6
- Closed Cases – Misdemeanor 0
- Closed Cases – Felony 2
- Cases Filed with DA – Misdemeanor 0
- Cases Filed with DA – Felony 4
- Informational only 0
Investigation Management
Cases Assigned – Current 22
Cases Reviewed 47
Missing Person Cases Reviewed 2
Property and Evidence
New Property Cases 2
Property Purged 93
Physical Property Booked 163
Digital Property Booked 213
Property Auction 0
Evidence Processed 3
Fingerprint Submitted 0
Compliance and Permits
Annual PC 290 Registration Renewals 0
CCW Background Investigations 1
H&S 11590 Registration 0
PC 451.7 Arson Registration 0
Massage Establishment/Practitioner Permits 5
Council Agenda 2-21-2023 9.C-28
Attachment 6
Packet Page 41
PISMO BEACH POLICE DEPARTMENT
JANUARY 2023
MONTHLY ACTIVITY AND CRIME STATISTICS
Special Operations
Massage Sting Operation 0
- Arrests 0
290 PC Compliance 6
Alcohol Sting Operation 0
- Arrests 0
Tobacco Sting Operations 0
Prostitution Sting Operations 0
Warrants Authored 3
Warrants Served 3
Council Agenda 2-21-2023 9.C-29
Attachment 6
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WORKLOAD Jan 2023 Jan 2022 Dec 2022 Variant % Change YTD 2023 YTD 2022 Variant % Change Calls For Service 1,942 2,212 1,813 129 7.1%1,942 2,212 -270 -12.2% Community-Generated Calls 919 1437 1000 -81 -8%919 1,437 -518 -36% Self-Initiated Activities 1023 775 813 210 26%1,023 775 248 32% Incident Reports 146 216 154 -8 -5%146 216 -70 -32%
9-1-1 Calls 586 677 693 -107 -15%586 677 -91 -13%
Arrests 82 133 79 3 4%82 133 -51 -38%
Citations & Warnings 241 232 183 58 32%241 232 9 4%
Parking Citations 1,021 1,575 780 241 31%1,021 1,575 -554 -35% Total Workload 4,018 5,045 3,702 316 9%4,018 5,045 -1,027 -20% PART 1 CRIMES
Arson 1 0 0 1 100%1 0 1 100%
Assault (Aggravated)0 3 4 -4 -100%0 3 -3 -100%
Auto Theft 2 1 2 0 0%2 1 1 100%
Burglary 6 3 2 4 200%6 3 3 100%
Homicide 0 0 0 0 0%0 0 0 0%
Larceny 21 18 18 3 17%21 18 3 17%
Rape 1 0 0 1 100%1 0 1 100%
Robbery 1 0 1 0 0%1 0 1 100%
Total Pt 1 Crimes 32 25 27 5 19%32 25 7 28%
0 0%0%
PART 2 CRIMES
Assault (Simple)5 6 1 4 400%5 6 -1 -17%
Disorderly Conduct 3 9 8 -5 -63%3 9 -6 -67%
DUI 4 9 10 -6 -60%4 9 -5 -56%
Forgery/Fraud 7 2 1 6 600%7 2 5 250%
Narcotics Offenses 12 36 9 3 33%12 36 -24 -67%
Sex Offense 0 3 1 -1 -100%0 3 -3 -100%
Vandalism/Graffiti 7 9 5 2 40%7 9 -2 -22%
Warrant Arrest 30 44 33 -3 -9%30 44 -14 -32%
Weapons 2 3 4 -2 -50%2 3 -1 -33%
Other*1 2 3 -2 -67%1 2 -1 -50%
Total Pt 2 Crimes 71 123 75 -4 -5%71 123 -52 -42%
JANUARY 2023
PISMO BEACH POLICE DEPARTMENT
MONTHLY ACTIVITY AND CRIME STATISTICS
*Other Part 2 Crimes include: Court Order Violations, Embezzlement, Kidnapping, Liquor Laws, Stolen Property, and Trespass 1437 1299 1210 1271 1307 1407 1602
1339 1265
1051 1016 1000 919
775 879
1124 997 940 890
1216
944 1016 1056
793 813
1023
216 228 203 199 213 221 263 200 217 200 163 154 146
Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 WORKLOAD TREND Community-Generated Calls Self-Initiated Activities Incident Reports Council Agenda 2-21-2023 9.C-30
Attachment 6
Packet Page 43
ARRESTS Jan 2023 Jan 2022 Dec 2022 Variant % Change YTD 2023 YTD 2022 Variant % Change Adult 80 133 79 1 1%80 133 -53 -40%
Juvenile 2 0 0 2 200%2 0 2 200%
Total Arrests 82 133 79 3 4%82 133 -51 -38%
0%
CITATIONS 0%
Traffic Violation Citations 103 89 65 38 58%103 89 14 16% Infraction 76 64 43 33 77%76 64 12 19%
Hazardous 0 0 0 0 0%0 0 0 0%
Misdemeanor 27 25 22 5 23%27 25 2 8%
Felony 0 0 0 0 0%0 0 0 0%
All Other Citations 89 124 93 -4 -4%89 124 -35 -28%
Warnings 49 19 25 24 96%49 19 30 158%
Parking Citations 1,021 1,575 780 241 31%1,021 1,575 -554 -35% Total Citations 1,262 1,807 963 299 31%1,262 1,807 -545 -30% TRAFFIC ACTIVITY 0%
Traffic Stops 335 311 276 59 21%335 311 24 8%
Traffic Accidents 4 9 12 -8 -67%4 9 -5 -56%
DUI 1 2 2 -1 -50%1 2 -1 -50%
Hit & Run 2 1 3 -1 -33%2 1 1 100%
Injury 1 3 3 -2 -67%1 3 -2 -67%
Property Damage Only 3 6 9 -6 -67%3 6 -3 -50%
0 0 0 0 0
0 0
0 4
0 2
1 4
MONTHLY ACTIVITY AND CRIME STATISTICS
JANUARY 2023
PISMO BEACH POLICE DEPARTMENT
233
276
335
134
106
178
36 30
32 NOV
DEC
JAN
3 MONTH TRAFFIC STOPS ACTIVITY
Led to Arrest
Led to Citation
Vehicle Stops
25%
25%
50%
MONTHLY TRAFFIC COLLISION
CAUSES
DUI
Failed to Stop
Failed to Yield
Other
Unsafe Speed
Unsafe Start/Back
Unsafe Turn/Lane
Change
Council Agenda 2-21-2023 9.C-31
Attachment 6
Packet Page 44
Jun 2019 Jul 2019
66%of reported actvity occurred between the hours of 7:00 a.m. and 6:59p.m. 34%of reported activity occurred between the hours of 7:00 p.m. and 6:59 a.m. 29%of reported activity occurred on the weekend.
Monthly Activity Analysis
PISMO BEACH POLICE DEPARTMENT
JANUARY 2023
MONTHLY ACTIVITY AND CRIME STATISTICS
Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 Zone 9 Zone 10 Zone 11 Zone 12 Zone 13 (OUT)
Percent 1.4%4.1%3.4%3.4%16.4%19.2%28.8%8.9%0.0%0.7%5.5%5.5%2.7% 2 6 5 5
24 28
42 13
0 1
8 8
4 Case Reports Per Zone
Sun
15%
Mon
17%
Tues
15%Wed
12%
Thurs
11%
Fri
15%
Sat
15%
ACTIVITY BY DAY OF WEEK
Days
66%
Nights
34%
ACTIVITY BY SHIFT
Council Agenda 2-21-2023 9.C-32
Attachment 6
Packet Page 45
PUBLIC WORKS DEPARTMENT
JANUARY 2023 ACTIVITY REPORT
CAPITAL IMPROVEMENT PROJECTS
Police Department Annex
• Architect updating preliminary layouts and cost estimate.
Pier Ave Stairs Closure
• Waiting on cost from contractor to remove stairs.
Toucan Terrace Sewer Pipeline Trestle Bridge
• Design consultant finalizing the construction plans and specifications in preparation for bidding.
North Shell Beach Rd Storm Drain Repair
• Contract awarded on January 17, 2023.
• Contractor working through providing boding and insurance paperwork. • Anticipated start date April 17, 2023.
Palisades and Chumash Parks
• Building and planning department reviewing construction plans for permit.
Bello and Price Canyon Signal
• Consultant has provided a draft intersection design alternative analysis report for staff review.
Bello Bridge Trail
• Staff working with permitting agencies to modify existing permits to allow for construction.
• Staff working with Caltrans LA based on damage from 2023 storms on revegetation.
Ocean Blvd Improvements
• Contractor still needs to:
o Complete patch back paving.
o Hydroseed.
o Complete concrete flatwork within project limits.
o Install truncated domes on ADA curb ramps.
o Install chain and bollard.
o Install handrailing on new stairs.
o Install guard railing all along new seawalls.
o Estimated completion in June 2023.
James Way Beautification Project
• Supplemental survey has been submitted.
• 60% plans have been submitted and are in review by City Staff.
Ventana Tennis Courts
• 90% specifications are under review and a building permit is pending.
Council Agenda 2-21-2023 9.C-33
Attachment 7
Packet Page 46
Corp Yard Remodel/Addition and City Hall Improvements
• Staff working with Building Department, Architect and Contractor to complete final inspections.
Park Signs
• Park sign design will be taken to the PRBC in March 2023.
Addie Street Restrooms and Parking Enhancements
• Options for restroom design will be taken to the PRBC in March 2023. • Staff getting proposal from consultant for plans for the project.
Paving Project
• Construction of new ADA curb ramps and dig outs in advance of paving in progress on Mattie Road. Estimated completion for this task is the third week of March 2023.
Chapman Estate ADA Bathroom
• Contract awarded on January 17, 2023.
• Contractor working through providing boding and insurance paperwork.
Spyglass Dog Park
• Consultant has provided a Site Analysis Plan for staff review.
Palisades Tennis/Pickleball/Basketball Courts
• Consultant has prepared a Site Analysis Plan for parking and restroom addition.
PUBLIC WORKS OPERATIONS
Water
• Normal operations.
• Storm preparations and clean up.
• .
Wastewater
• Normal operations.
• Storm preparations and clean up.
• The wastewater treatment plant experienced an extremely high flow through the plant on Monday 1/09/23. The flow was 3.38 million gallons. This is in comparison to our annual average flow of 0.92 million gallons. There was a peak flow rate of 7.77 million gallons. • 200 feet of sewer gravity line on Ocean Blvd was replaced by contractor. This will improve flow and eliminate a hot spot.
Public Facilities
• Normal operations.
• Storm preparations and clean up.
• Remove Christmas tree and decorations.
• Closed Pier.
• Closed slides.
• Maintain bench/bluff closure at Palisades and Ocean Blvd. • Stocked sandbag station.
Council Agenda 2-21-2023 9.C-34
Attachment 7
Packet Page 47
• Install Ped/Bike signs on Shell Beach Road multi-use path. • Pothole patching City wide.
• City wide sidewalk inspections.
• Set up for WSL surf contest.
ENGINEERING ACTIVITIES
Development Review/Permits/Inspections
• 2655 Shell Beach Road – Mixed Use Senior Affordable Housing Units – HASLO – Final PIP approved. Encroachment permit for public improvements along Shell Beach Road has been issued.
• Hanford/Shaffer Lane Development – No activity.
• Addie street sidewalk – Staff met with the Developer’s team on January 11, 2023 to discuss Public Improvement Plans. Revised plans were submitted on January 18, 2023, and City Staff is working on reviewing and approving the Public Improvement Plans.
Staff has been working with the developer to collect the bond and fees required for the project.
• South Beachcomber Drive – Coastal Development Permit for 20 new residential lots off of Shell Beach Road. Vesting Tract Map has been reviewed by City Staff and comments returned to the developer.
• 4th Street Peoples Self Help Housing project – Contractor continues with onsite work. • 4th Street Gas Station – Contractor continues with onsite work. • 401 Shell Beach Road (old Del’s Building) - Applicant submitted final building/site plans for review and comments.
• 2900 Shell Beach Rd, Tract 3043 – Working with the developer to final the development per the PIP’s, take the Notice of Completion to Council and release the bonds.
OTHER ACTIVITIES
During the month of January project development review, staff performed 30 plan checks.
Engineering staff issued 4 encroachment permits and performed 29 field inspection during the month.
Council Agenda 2-21-2023 9.C-35
Attachment 7
Packet Page 48
March: N/A
YTD: N/A
VIC Walk-In Count: N/A
Daily Average: N/A
International visitors:
N/A
Inquiries/Comments
N/A
• Sent Visitors Guides to Texas, Washington, Virginia, North Carolina, Florida, Iowa, New Jersey, Georgia, Kentucky, Minnesota, Arizona, Wisconsin, New York, Michigan, Minnesota and California. • Sent 75 Visitors Guides to Texas to be included in wedding welcome bags for upcoming destination wedding.
• Received leads from Visit California and added them to our newsletter. • Sent out email and Facebook post calling for Clam Painting submissions. • Began receiving clam painting submissions and schedule new painting for PCV to be completed by Monday.
• Updated clam painting contact list.
• Continued working on migrating forms with Laserfiche forms. • Published a General Vendor Application to the website for upcoming events. • Began creating a list of changes to be made to the website. • Added volunteer waiver information for future events. • Received new photo from SLO Coast Pix for use on the Finance ACFR cover. • Updated Domain Hosting information for pismoclamfestival.com • Received information for possible volunteer opportunities in the future. • Put together information for Safety Meeting with VIC staff. • Received 2023 fireworks proposal from Zambelli Fireworks for July 4th Celebration. • Received pier map and schedule for event load-in for WSL event. • Met with Public Works to discuss power options for 2023 events. • Processed remaining CVB/LBID Board stipends for 2022. • Registered for Central Coast Bridal expo for marketing opportunities. • Submitted travel forms for IPW, Visit California Outlook Forum, Go West Summit, and Department Head Retreat for Gordon.
• Sent Management Services Department updated calendar for March events. • Received updated information from Autry Cellars and Pedego Electric Bike Shop for our website. • Working with Engineering and City to the Sea organizers to figure out if November request will be accommodated due to paving project on Ocean Boulevard.
• Continued working on collateral ideas and took inventory of all current collateral. • Delivered Visitors Guides to California Welcome Center. • Sent TJA local restaurant updates to be added to the website. • Gift backpack put together for City Manager.
• Collateral items shared with CAL FIRE for a conference. • Created updated tide book cover and beach info page for 2023 tide books. • Received final draft of new coloring book from the artist. • CVB and Rec presented for the Management Training Academy for TED. • Requested 2023 Visitors Guides from SLO CAL.
• Researched comparable rental spaces for fee schedule updates.
Council Agenda 2-21-2023 9.C-36
Attachment 8
Packet Page 49
PLATFORM NEW THIS MO. TOTAL FANS/VIEWS
Facebook 342 205,483
Twitter 20 6,167
Instagram 456 70,101
YouTube 262 643,560
E-Newsletter 62,653
Pinterest 1,386 1,386
ExperiencePismoBeach.com THIS MONTH YEAR TO DATE
Total Sessions 102,164 556,947
Average Daily Visitors 3,295 2,590
All Lodging Referrals 7,449 37,016
Jack Rabbit Referrals 1,743 13,996
• Agenda Review Meeting • Department Head Meeting • EOC Meeting • California Welcome Center January Business Meeting • Visit SLOCAL Strategic Direction Meeting • Safety Steering Meeting • CVB/LBID Advisory Board Meeting • Pismo Chamber of Commerce Board Meeting • Visit SLO CAL Marketing Committee Meeting • SEC Meeting • Management Training Academy • Strategic Marketing Meeting • Friends of Price House Annual Meeting • Special Council Meeting Goal-Setting • CVB Management Training Academy • Fee Consultant Meeting • SLO CAL Strategic Direction Marketing Meeting • Council Goal Setting Workshop
• Updated the Special Event Permit Application and
sent out to event organizers for 2023 events.
• Updated SEC calendar for 2023.
• Received SEC payment from GameDay Xtreme.
• Updated SEC spreadsheet through 2022.
• Created a new diagram of the pier promenade
and parking lot with voltage readings to be used
for SEC and future city events.
• Sent SEC Application to SLO Vendor Association.
• Updated SEC permit application for 2023.
• Finished updating SEC, Chapman and Beach Wed-
ding Applications and published them on website.
• Issued SEC permit for Central Coast Beach Bash,
Jazz Jubilee, BSR Sunday Sessions and WSL Pismo
Beach Open.
• Received SEC permit applications for Surfing For
Hope Longboard Contest and Still Frothy Surf Fes-
tival.
• Notified SEC applicants of their permit approval
status.
• Notified City to the Sea event organizers that they
are able to plan for a November event and re-
quested they attend the next SEC meeting to dis-
cuss event details.
• Requested Facility Rentals Application from Hap-
py Time Preschool for their event.
• Closed Visitors Center Airstream due to pier clo-
sures during storm. • Input all Visitor Log information from December. • All VIC staff completed the Certification for SLO CAL Welcome training program. • Visitors Center Host picked up new pamphlets for Oceano Dunes. • Sent Visitor Center Hosts information for upcom- ing concierge club. • Sent out February Visitors Center Host Schedule. • Began loaning out game pieces from the Visitors Center Airstream. • Cleaning, restocking and organizing Visitor Center Airstream after storms. • Passed Visitors Guides out to local lodging proper- ties in the downtown area. • Moved remaining collateral from VIC to City Hall. • Sent information and Applications to seven in-
quires. • Began working on pamphlet to highlight Chapman Estate as a venue for events. • Put out trash cans and inspected for water leaks. • Attended Chapman Estate Board Meeting • Updated Chapman Estate Event Application for 2023. • Met with engineering to discuss Chapman con-
struction and impact on upcoming events. • Sent the Chapman Estate Foundation information to place on their website for event inquires for the
property. • Attended Chapman Estate Licensing Agreement Meeting. • Researched information for Open Gates to begin marketing for new season. • Worked on marketing plan for Chapman Estate. • Notified CAPSLO Epicurean Delights event organiz- ers of upcoming construction project at Chapman
Estate.
Council Agenda 2-21-2023 9.C-37
Attachment 8
Packet Page 50
• https://www.yardbarker.com/surfing/articles/
watch_pro_junior_lilie_kulber_cracks_excellence_in_slo_cal_open_at_pismo_beach/s1_15176_38386151 • https://www.yardbarker.com/surfing/articles/
watch_ryan_huckabee_soars_into_slo_cal_open_at_pismo_beach_pro_junior_quarterfinals/s1_15176_38387017 • https://news.yahoo.com/surfing-hope-hosts-2023-slocal-090808835.html • https://www.ksby.com/news/local-news/the-slo-cal-open-kicks-off-in-pismo-beach • https://www.traveldailymedia.com/six-unique-and-unexpected-finds-in-slo-cal-california-1/ • https://patch.com/california/healdsburg/trip-coast-photo-week • https://www.montereyherald.com/2023/01/24/monarch-conservation-efforts-get-10m-boost/ • https://www.ksby.com/news/local-news/surfers-break-down-importance-of-slo-cal-open-at-pismo-beach • https://www.worldsurfleague.com/posts/510775/competitors-challenge-maxing-swell-in-slo-cal-open-at-pismo- beach-debuts
• https://www.santacruzsentinel.com/2023/01/25/sc-surfer-john-mel-begins-title-defense-with-heat-win-in-pismo- beach-wsl-qualifying-series/
• https://www.yardbarker.com/surfing/articles/
watch_from_world_juniors_to_slo_cal_open_at_pismo_beach_alan_cleland_keeps_the_fire_burning/ s1_15176_38394885
• https://www.yardbarker.com/surfing/articles/
watch_dimitri_poulos_debut_goes_excellent_in_slo_cal_open_at_pismo_beach/s1_15176_38393791 • https://drifttravel.com/planning-your-family-travel-vacation-across-california/ • https://www.ksby.com/news/local-news/slo-cal-surf-competition-brings-business-to-pismo-beach-during-typically- slow-month
• https://www.yardbarker.com/surfing/articles/
watch_kirra_pinkerton_lights_up_debut_rekindles_long_standing_affair_with_slo_cal_open_at_pismo_beach/ s1_15176_38398792
• https://news.yahoo.com/slo-cal-open-surf-competition-033115419.html • https://www.youtube.com/watch?v=zL4BiMSdCno
• https://www.santacruzsentinel.com/2023/01/26/scs-autumn-hays-advances-in-qs-event-in-pismo-beach-wsl- qualifying-series/
• https://www.worldsurfleague.com/posts/510394/sawyer -lindblad-reminds-us? isPlaylistVideo=1&serializedFilterBy=a14425
• https://www.santacruzsentinel.com/2023/01/25/sc-surfer-john-mel-begins-title-defense-with-heat-win-in-pismo- beach-wsl-qualifying-series/
• https://ground.news/article/slo-cal-open-surf-competition-brings-business-to-pismo-beach-during-typically-slow- month
• https://www.worldsurfleague.com/posts/510884/women-shine-in-slo-cal-open-at-pismo-beach-debuts • https://www.youtube.com/watch?v=IBcNrW7AOL4
• https://www.sanluisobispo.com/news/local/article271644172.html • https://www.santacruzsentinel.com/2023/01/27/defending-champion-john-mel-ousted-from-slo-cal-open-at-pismo- beach-wsl-qualifying-series/
• https://www.aol.com/news/pro-surfers-compete-slo-cal-182053620.html ? guc-
counter=1&guce_referrer=aHR0cHM6Ly93d3cuZ29vZ2xlLmNvbS8&guce_referrer_sig=AQAAAK1abpyYRJbj3x50dorI4 5l61Maj7P7X94-
nxE1Hh3B82CtEr-
gYEhR6q_f8xVNOwE1KG4TFF9uALvsHhAPOM3JkNMrxlneXtjdwyfgbNjXI4cq04xNuDSRSGQ0TXCNPe3zgHmr4gxYt3s37 Cdpz8XYW_HEbesjtKsjBVk7NPCE1u
• https://www.yardbarker.com/surfing/articles/
watch_evan_geiselman_ups_the_ante_with_aerial_antics_in_slo_cal_open_at_pismo_beach/s1_15176_38402436 • https://keyt.com/lifestyle/events/2023/01/27/professional -surfing-competition-returns-to-pismo-beach-attracting- top-surfers-and-visitors/
• https://www.kcbx.org/central-coast-news/2023-01-27/pro-surfing-competition-underway-at-pismo-beach-after- being-nearly-canceled-by-this-months-storm
• https://surf.co.nz/kirra-pinkerton-lights-up-debut-rekindles-long-standing-affair-with-slo-cal-open-at-pismo-beach/ • https://www.aol.com/news/monarch-butterfly-conservation-gets-10-180000870.html • https://www.youtube.com/watch?v=wgN-KPr40VI
• https://www.yardbarker.com/surfing/articles/
Council Agenda 2-21-2023 9.C-38
Attachment 8
Packet Page 51
• https://travel2next.com/seattle-to-los-angeles/
• https://www.youtube.com/watch?v=FxN_RCrPOTQ
• https://www.ksby.com/news/local-news/slo-cal-open-wraps-up-in-pismo-beach • https://www.insidethegames.biz/articles/1133117/los-angeles-2028-paralympics-programme • https://usatales.com/15-best-beach-camping-in-southern-california/ • https://www.sanluisobispo.com/news/local/environment/article271875332.html • https://www.ksby.com/news/local-news/300k-monarch-butterflies-counted-across-california-in-2022 • https://www.sfgate.com/news/article/monarch-butterflies-wintering-in-california-17755124.php • https://santamariatimes.com/news/local/monarch -butterfly-population-bounces-back-largest-numbers-in-sanmta- barbara-county/article_ca2b3e7b-d5c4-5d73-828e-6da095ce0cdb.html • https://www.dailynews.com/2023/01/31/on -brink-of-extinction-monarch-butterfly-numbers-increase-for-second- year/
• https://www.dailynews.com/2023/01/31/on -brink-of-extinction-monarch-butterfly-numbers-increase-for-second- year/
• https://www.youtube.com/watch?v=b38OmYQfYvc
• https://www.yourcentralvalley.com/your-character-matters/tuba-playing-student-is-the-foundation-of-her-group/ • https://www.sanclementetimes.com/grom-of-the-week-marlo-leigh-harris-6/ • https://kiowacountypress.net/content/monarch-butterfly-winter-count-shows-significant-improvement • https://www.hospitalitynet.org/news/4114769.html
• https://www.hotelnewsresource.com/article124684.html • https://www.pehub.com/ksl-capital-acquires-five-california-martin-resorts-hotels/ • https://www.ocbj.com/tourism/hospitality -hotels/ksl-resorts-expands-with-five-new-hotels/ • https://calcoastnews.com/2023/02/ksl-resorts-takes-over-five-boutique-hotels-in-slo-county/ • https://www.traveldailynews.com/hotels-lodging/ksl-resorts-announces-california-central-coast-expansion-adding- managament-of-five-boutique-properties-in-san-luis-obisbo-county/ • https://keyt.com/news/santa-maria-north-county/2022/12/29/tourists-are-traveling-to-the-central-coast-amidst-the- rain-and-businesses-are-thriving/
• https://www.ksby.com/news/local-news/central-coast-visitors-and-residents-make-new-years-resolutions • https://patch.com/california/across-ca/7-must-see-ca-destinations-visit-2023 • https://kmph.com/news/local/artists-wanted-for-clam-paintings-in-pismo-beach • https://news.bdtype.com/top-10-best-beaches-in-california-419194.html • https://www.travelawaits.com/2847073/most-popular-us-road-trips-in-2023/ • https://jamaica-gleaner.com/article/sports/20230111/jamaican-among-28-pick-international-surfing-scholarships • https://roadtrippers.com/magazine/monarch -butterfly-california-coast-road-trip/ • https://northglennews.co.za/299138/glen-anil-para-surfer-shines-at-world-championships/ • https://surf.co.nz/carissa-moores-9-50-backdoor-drainer-from-the-2022-billabong-pipe-pro/ • https://surf.co.nz/kirra-pinkerton-zeroes-in-on-slo-cal-open-at-pismo-beach/ • https://www.yourvalley.net/queen -creek-independent/premium/stories/best-places-to-retire-on-the-west- coast,359552
• https://www.essentiallysports.com/us-sports-news-surfing-news-could-have-been-in-those-gangs-23-year-old- overcame-taboos-by-surfing-every-single-day-under-difficult-circumstances/ • https://www.ksby.com/news/local-news/recent-storms-deal-setback-to-monarch-butterfly-population • https://lajolla.com/article/san-diego-to-san-francisco-road-trip/ • https://www.essentiallysports.com/us-sports-olympics-surfing-news-para-surfer-beats-odds-yet-again-making-history -for-hopeful-para-athletes-all-over-the-globe-keep-on-competing-because/ • https://www.mirror.co.uk/travel/usa-canada/extreme-surfing-goats-can-teach-29008143 • https://www.travelmole.com/news/surfing-with-goats-in-san-luis-obispo-county/ • https://www.worldsurfleague.com/posts/510688/levislawson • https://www.nzherald.co.nz/travel/explore-before-the-hordes-californias-undiscovered-travel- destination/3U7WBEZ7XVDUDEEXRQML3DQ5RQ/
• https://www.worldsurfleague.com/posts/510703/slo-cal-open-at-pismo-beach-opening-day-awaits-upgraded-event- raises-the-stakes
• https://www.guampdn.com/sports/guams-jared-brandon-gogue-set-to-compete-in-world-surf-league-contest/ article_58d44f04-9b95-11ed-ac28-5fe6ce5e5783.html
• https://www.santacruzsentinel.com/2023/01/23/sc-surfer-keanna-miller-moves-in-qf-at-pro-junior-event-in-pismo- Council Agenda 2-21-2023 9.C-39
Attachment 8
Packet Page 52
RECREATION PROGRAMS
• January weather cancelled winter volleyball camp in January and all programming for one week. All programming has resumed fully.
• Indoor winter camps included art and creative kids, outdoor camps included volleyball. • Fall adult programs for January began January 9; programming for both outdoor and indoor classes include Yoga, Surf, Tae Kwon Do, Qi Gong, Judo and Latin/Ballroom Dance, Line Dancing, Watercolor, and Low Impact Fitness class. • Recreation registered 90 participants per week for recreation programs in December. • Recreation continues to register participants over the phone to answer questions relating to upcoming classes and programs. For our active adults, phone transactions and registrations are preferred.
Instructor payments/invoices/weekly cash reconciliation completed as scheduled.
SPECIAL EVENTS
• Recreation held Black and White Ball (Senior Dance) on January 9th. Due to heavy rain, turnout was limited. Staff provided meal that included pork loin, roasted vegetables, and salad. • Father Daughter Dance Feb. 4 – This year’s theme, “Hawaiian Luau” will bring a tropical paradise to the Pismo Beach Vets Hall. This annual event will include light food and drink, desserts, music, and dancing. This event is sold out with 135 registered and 18 on the waiting list.
• Planning for all Recreation special events have begun. Staff contacted vendors for all 2023 special events.
Neighborhood events and senior events have been discussed and preliminary planning has begun.
ACTIVITY GUIDE
• Summer activity guide planning has begun. Staff have reached out to current and new instructors with regards to camps and programming for the summer season.
•
FACILITIES
• New facility coordinator Rosy Rodriguez started January 17. Since her start date, staff have been working with Rosy with policies and procedures for facility rentals.
• The Facility Attendant, Security Guard, and Janitorial service schedule is constantly updated as needed to reflect new rentals.
• Recreation communicated with special events regarding park application, fees, and rental details. Recreation sent the Janitorial service the monthly calendar for programs and cleaning schedule.
Recreation met with Public Works and reviewed janitorial service contract and discussed ways to improve cleanli- ness of facilities.
ADOPT-A-BENCH
• Adopt-a-bench inquires continue with currently the only benches along Shell Beach Road Streetscape and pier picnic tables available for adoption. Staff has communicated to concerned bench adopters regarding the state of their benches after the storm.
Recreation staff contacted public works to scheduling a meeting to develop a plan to strategically replace worn benches in need of replacement.
Council Agenda 2-21-2023 9.C-40
Attachment 8
Packet Page 53
PUBLIC ART PROJECTS l PRBC
• The Bello Street Bridge memorial benches and informational signs were installed on January 12th. The bench seating the display stands were made from remnants of the actual Bello St. Bridge.
• PRBC held a special meeting on January 12th which included a park, public art, and facilities tour. The tour was an orientation for new commissioners as well as a review for PRBC goals for the upcoming FY 24/25 budget cycle.
ADMINISTRATIVE
• Instructor payments and cash reconciliation were completed on a weekly basis.
• Follow-up with instructors on enrollment and logistics for upcoming classes.
• Inquiries regarding recreational programs have been returned.
• Recreation Manager met with the SEC for upcoming events.
• Quarterly insurance reports facility rentals were completed and submitted.
• Budget adjustments for FY 24/25 were completed.
• Recreation and Facilities Manager met with Five Cities Youth Baseball to review upcoming contract, discussed up- coming season and needs prior to open ceremonies.
• Recreation staff attended a fee study meeting.
Council Agenda 2-21-2023 9.C-41
Attachment 8
Packet Page 54
PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.D
SUBJECT/TITLE:
FISCAL YEAR 2023 SECOND QUARTER FINANCIAL STATUS REPORT
RECOMMENDATION:
Receive as information only. No actions are requested or recommended.
EXECUTIVE SUMMARY:
This report updates the City Council on the status of Fiscal Year (FY) 2022-23 ending on June 30, 2023, or FY 2023, financial status based on actual revenues and expenditures during the first six months of the fiscal year.
Overall, the City of Pismo Beach’s funds are projected to be financially stable, with sufficient fund balances. The FY 2023 ending General Fund unassigned fund balance is projected to be $9.50 million, which is $3.03 million greater than the FY 2022 ending unassigned fund balance. This increase is largely due to the $4.03 million projected net operating surplus in FY 2023, which contributes to the ending unassigned fund balance.
For most of the City’s other funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2023 Adopted Budget ending fund balances. In all the funds, there are sufficient fund balances and projected revenues to cover projected expenditures.
The following sections provide details of the General Fund financial picture, followed by a summary and highlights of the City’s other funds.
I. General Fund Budget Summary
In summary, based on early projections from the first six months of the fiscal year, the General Fund is projected to end FY 2023 with a $9.50 million unassigned fund balance.
The FY 2023 projected $9.50 million unassigned fund balance is $610 thousand less than the FY 2023 Revised Budget. This decrease is attributable to $1.20 million fewer projected operating revenues compared to the Revised Budget, $117 thousand fewer projected one-time revenues compared to the Revised Budget, and a $6 thousand contribution to Reserves, offset by $712 thousand projected expenditure savings compared to the Revised Budget.
The unassigned fund balance is used to pay for future one-time investments included in the FY 2023 budget and in the 10-year Capital Improvement Plan. Also, a portion of the unassigned fund balance could be used to help pay for a portion of the Public Safety Facility to help reduce ongoing borrowing costs. Finally, staff have identified about $10.1 million of various capital projects that are projected to cost more than the current budget based on increase in scope for these projects compared to the original budgeted project.
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In addition to the General Fund unassigned fund balance, the General Fund includes the Budget Stabilization Reserve set-aside of $2.00 million.
The following table is a summary of the FY 2022 actuals and the FY 2023 General Fund revised budget, projected actuals, and a variance comparing the budget to projected actuals.
Table 1: FY 2023 General Fund Budget Summary
II. General Fund Beginning Fund Balance
The General Fund beginning fund balance is comprised of two different components:
the unassigned fund balance, which are funds that are not committed for any specific purpose and could be used for various one-time projects, and the committed or carryforward fund balance, which are funds that are committed for a specific budgeted use.
As illustrated in the following table, the FY 2023 Adopted Budget General Fund beginning fund balance was projected to be $9.19 million. Based on changes during FY 2022 and carrying forward fund balance to cover previously budgeted but not-yet-spent expenditures, the fund balance is revised to $25.73 million. This includes $8.47 million of unassigned fund balance and $17.26 million of carryforward fund balances.
AB CD = C - B
($ thousands)
FY 2022
Actuals
FY 2023
Revised
Budget
FY 2023 Year-
End Projected
Actuals
Variance
(Actuals-
Budget)
Unassigned Fund Balance 14,225$ 8,469$ 8,469$ -$ Committed Fund Balance 3,976 17,259 17,259 - Beginning Fund Balance 18,200 25,727 25,727 - Operating Revenues 32,498 32,390 31,192 (1,198) Operating Expenditures 23,404 27,877 27,165 (712) Net Operating Surplus/(Deficit) 9,094 4,514 4,027 (486) One-time Revenues 1,250 281 163 (117) One-time/Capital Expenditures 3,054 18,408 10,952 (7,456) Ending Fund Balance 25,490$ 12,113$ 18,966$ 6,853$ Unassigned Fund Balance 6,476$ 10,113$ 9,504$ (610)$ Committed Fund Balance 17,259 - 7,456 7,456 Contribution to Reserves (245) - 6 6 Budget Stabilitation Set-Aside 2,000 2,000 2,000 -
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Table 2: FY 2023 General Fund, Beginning Fund Balance
III. General Fund Reserve
The City maintains various General Fund reserves totaling $7.71 million for emergency operations, building depreciation, and risk management. These reserves are crucial in order to avoid disrupting the City’s operations following unanticipated events. The reserves are shown in the table below, followed by a summary of each reserve.
Table 3: General Fund Reserves
Reserve Amount ($ thousands)
General Fund 25% Reserve $6,963
City Building Reserve 500
Risk Management Reserve 250
Total $7,713
General Fund 25% Reserve
The City has adopted a fiscal policy to fund a General Fund Reserve of 25% of General Fund budgeted annual operating expenditures for FY 2023. The General Fund reserve should be equal to $6.94 million, which is 25% of the total FY 2023 budgeted annual operating expenditures of $27.88 million. Currently, the General Fund Reserve is $6.96 million, of which $6.95 is invested in various securities and $10 thousand is pending investment. This reserve allows the City to maintain its operations for a couple of months in the event that an emergency or disaster impacts the City’s finances. The City Treasurer will be investing an additional $6 thousand to meet the 25% operating expenditure budget during FY 2023.
City Building Reserve
The Council created a City Building Reserve of $500 thousand, for the maintenance and upkeep of City facilities and buildings, particularly if funds are not available. This amount is equal to five years of annual depreciation on City-owned buildings.
($ thousands)
Adopted
Budget
Budget
Revisions Actuals
Unassigned Fund Balance 9,185$ (717)$ 8,469$
Capital Funds Carryforward 16,246 16,246
Purchase Orders Carryforward 963 963
Prepayment Carryforward 50 50
Total Fund Balance 9,185$ 16,542$ 25,727$
$17,259
Carryforward
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Risk Management Reserve
The City Council established a Risk Management Reserve, contributing $50 thousand each year to budget for unanticipated risk management costs. This reserve has a balance of $250 thousand, which is the maximum contribution level.
IV. General Fund Revenues
The FY 2023 Revised Budget revenues total $32.67 million. FY 2023 projected actual revenues are $31.36 million, or $1.32 million less than budget. Compared to the previous year, FY 2023 projected actual revenues are $2.39 million, or 7.1% less than FY 2022.
This decrease over the prior year is largely due to the one-time revenue of the American Rescue Plan Act of 2021 revenues that were received in FY 2022 in the amount of $976,980 and not projected to be received in FY 2023 and a projected reduction of $1.36 million in Transient Occupancy Tax revenues. The table below summarizes the General Fund revenue budget and projected actual revenues for FY 2023, which is followed by a brief discussion of the top three FY 2023 projected actual sources of revenues.
Table 4: FY 2023 General Fund Revenue Budget and Projected Actuals
Transient Occupancy Tax (TOT) revenues are projected to be $1.36 million less than budget and are projected to be $1.38 million, or 8.1%, less than the previous year’s TOT revenues. TOT revenues are equal to 11% of the rent charged by all lodging businesses for a person exercising occupancy for 30 consecutive calendar days or less. This decrease in TOT revenues reflects a decrease in TOT revenues received through the second quarter and a projected 8.0% decrease for the year in FY 2023 compared to FY 2022. Based on projections from Oxford Economics forecast for A B C D = C - B E = C - A F = C/A-1
($ thousands)
Revenue Category
FY 2022
Actuals
FY 2023
Revised
Budget
FY 2023
Projected
Actuals
Variance
(Projected
Actuals -
Revised
Bdgt)
Variance
(FY23 Proj
Act - FY22
Actuals)
% Variance
(FY23 Proj
Act v FY22
Actuals)
Proj
Actual
% of
Total
Transient Occupancy Tax 17,011$ 16,990$ 15,631$ (1,359)$ (1,379)$ -8.1% 49.9% Property Related Taxes 6,480 6,588 6,688 100 208 3.2% 21.3% Sales and Use Tax 4,089 3,650 4,150 500 61 1.5% 13.2% Other revenues 1,461 1,853 1,600 (252) 139 9.5% 5.1% Permits 1,356 1,256 1,280 23 (77) -5.7% 4.1% Franchise Taxes 688 631 688 57 - 0.0% 2.2% Departmental Revenues 625 760 619 (142) (7) -1.1% 2.0% Business Tax 241 211 241 30 - 0.0% 0.8% Other Taxes 218 78 121 43 (97) -44.5% 0.4% Transfers In 140 140 140 - - 0.0% 0.4% Intergovernmental Revenue 97 48 34 (15) (63) -65.2% 0.1% Other Finan Sources 47 92 - (92) (47) -100.0% 0.0% Grants 44 93 - (93) (44) -100.0% 0.0% Total Operating Revenues 32,498$ 32,390$ 31,192$ (1,198)$ (1,306)$ -4.0% 99.5% One-time Revenues 1,250 281 163 (117) (1,087) -86.9% 0.5% Total Revenues 33,748$ 32,671$ 31,355$ (1,316)$ (2,393)$ -7.1% 100.0%
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Pismo Beach lodging businesses funded by Visit SLO Cal, the atmospheric river that dumped rain in Pismo Beach and the surrounding area for most of January causing flooding in California and fewer visitors to the beach, and the abundance of snow in the mountains as an attractive alternative to visiting the beach, staff projects a decrease of 26% in January and February 2023 TOT revenues compared to the first two months of 2022, a projected 16% decrease in TOT revenues in March, and a projected decrease of 5% during April through June compared to the previous April through June 2022.
The following table illustrates the actual TOT revenues received by month in FY 2023 and FY 2022, showing a decrease of 4.9% compared to the previous year.
Table 5: TOT Revenues for the First Six Months of FY 2023 and FY 2022
Based on data obtained from Smith Travel Research Inc., a provider of competitive benchmarking, information services, and research to the hotel industry, the decrease in TOT revenues is primarily due to an increase in room revenue. The average daily rate decreased by 5.0% on average during the first six months of FY 2023 compared to the same period in the prior fiscal year. Occupancy rates during the first six months of FY 2023 had a smaller average decrease of 1.6% compared to the same period in the prior fiscal year.
Staff projects TOT revenues to reach $15.63 million, which is $1.36 million less than budget and are projected to be $1.38 million, or 8.1%, less than the previous year’s TOT revenues.
Property related tax revenues are projected to be $100 thousand greater than budget and $208 thousand, or 3.2%, greater than previous year’s property tax related revenues. There are two sources of property related tax revenues:
o Property Tax Assessed Value revenues: equivalent to 1% of assessed values o Property Tax In Lieu of Vehicle License Fees: 1% tax on the market value of a registered vehicle.
Assessed value cannot increase by more than 2.0% per year per Section 2 of Article XIIIA of the California Constitution. However, the San Luis Obispo County Auditor- ($ thousands)
Month FY 2022 FY 2023 Variance % Change
July 2,354 2,289 (65)$ -2.7%
August 1,886 1,824 (61) -3.2%
September 1,553 1,496 (57) -3.7%
October 1,354 1,305 (49) -3.6%
November 1,153 1,067 (86) -7.5%
December 985 853 (132) -13.4%
Total 9,285$ 8,835$ (450)$ -4.9%
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Controller’s office is projecting assessed values to increase by 4.0%. This reflects supplemental assessments (new construction and change in ownership) and the recovery of Proposition 8 reductions which can increase assessed values over the
2.0% per year rate. About half of the Proposition 8 reductions remain to be recovered, which means property tax revenues should continue to increase above the 2.0% per year rate if property values continue to rise at their current pace.
Sales and Use Tax revenues are projected to be $500 thousand greater than budget and $61 thousand, or 1.5%, greater than the prior year. Sales and use tax revenues are made up of two sources:
o Bradley-Burns uniform sales and use tax, which is a 1.0% tax on taxable sales within the City.
o Public safety tax, which is a 0.5% tax on taxable sales for specified public safety purposes.
The Bradley-Burns uniform sales and use tax is expected to be $500 thousand greater than the prior year due to an increase in projected sales.
The public safety sales tax revenues are budgeted at $106 thousand in FY 2023 and are anticipated to be on budget. This FY 2023 projected amount is $18 thousand less than the FY 2022 public safety sales tax revenues.
In summary, sales and use tax revenues are projected to be $500 thousand greater than budget and $61 thousand, or 1.5%, greater than the prior year.
V. General Fund Expenditures
The FY 2023 Revised Budget expenditures total $46.29 million. Operating expenditures are projected to be $712 thousand less than the Revised Budget based on second quarter expenditures. One-time capital costs are projected to be $7.46 million less than the Revised Budget to reflect the timing of the two-year construction period of the Paving Project.
Total operating expenditures for the second quarter total should be about 50% of the budget, assuming the timing of expenditures is consistent throughout the year. This year, about 40% of the operating budget has been spent in the first two quarters, while only 4% of the one-time capital expenditure budget has been spent through the second quarter.
These one-time costs are dependent on the timing of construction of these projects. The table below provides details of actuals as a percentage of budget by expenditure category, followed by explanations of the large variances from the 50% mark.
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Table 6: FY 2023 General Fund Expenditure Budget and Projected Actuals
Some operating costs that do not reflect consistent monthly spending include:
Benefits, which includes retirement, health, and other benefits for employees. In order to take advantage of a 3% savings in CalPERS pension costs, the City prepaid the full year of its projected normal CalPERS pension costs. As such, the Benefits expenditure category reflects that 61% of the budget spent through the second quarter.
Operations & Maintenance, which reflects that 37% was spent through the second quarter, reflecting a delay in payments and allocations. These costs are typically more consistent throughout the year, and are projected to on budget. Professional Services, which reflects that 11% was spent through the second quarter.
These costs are based on the timing of work performed and are not set amounts per month.
Other Financing Uses, which includes a $1.00 million general contingency budget and reflects that only 13% of the budget has been spent through the second quarter. This budget is allocated over time based on unanticipated costs that come up throughout the year and are not a consistent allocation of expenditures. Retiree Medical Insurance costs, which reflects that 25% of budget was spent through the second quarter. The monthly costs are payments to Retirees, but the majority of these payments are contributions to CalPERS for the actuarially determined contribution and are paid toward the end of the fiscal year.
A B C D = C/B E F = B - E
($ thousands)
Expenditure Category
FY 2022
Actuals
FY 2023
Revised
Budget
FY 2023
Second
Quarter
Actuals
Second
Quarter
Actuals % of
Budget
FY 2023
Projected
Actuals
Variance
(Revised
Bdgt -
Projected
Actuals)
Proj
Actual
% of
Total
Salaries & Wages 7,685$ 9,233$ 4,518$ 49%8,258$ 975$ 21.7% Benefits 5,726 5,785 3,501 61%6,399 (614) 16.8% Professional Services 3,566 4,635 523 11%4,635 - 12.2% Contract Services 2,533 3,068 1,472 48%2,717 351 7.1% Operations & Maintenance 1,583 1,483 548 37%1,483 - 3.9% Other Expenses 788 1,084 499 46%1,084 - 2.8% Other Financing Uses 125 918 122 13%918 - 2.4% Transfers Out 503 718 117 16%718 - 1.9% Retiree Medical Insurance 450 475 120 25%475 - 1.2% Debt Service 434 432 - 0%432 - 1.1% Capital Projects 11 46 9 19%46 - 0.1% Total Operating Expenditures 23,404$ 27,877$ 11,430$ 41% 27,165$ 712$ 71.3% One-time Capital Costs 3,054 18,408 704 4% 10,952 7,456 28.7% Total Expenditures 26,458$ 46,285$ 12,133$ 26% 38,117$ 8,168$ 100.0%
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VI. General Fund Contingency Budgets
General Contingency
The FY 2023 Adopted Budget included $1.00 million in the General Fund general contingency account that may be used for various one-time items that come up during the year. Of this amount, $218 thousand of this appropriation was allocated, leaving $782 thousand remaining. Details of the allocation is provided in the following table.
Table 7: FY 2023 General Fund General Contingency Budget
Council Contingency
The FY 2023 Adopted Budget also includes a $5 thousand City Council contingency appropriation that may be used for various one-time items that come up during the year.
None of this contingency has been allocated in the first quarter of FY 2023.
VII. Next Level Budget
The FY 2023 Adopted Budget includes $400 thousand in the General Fund non- department contract services account that may be used for various “next-level” contract services. Of this amount, $396 thousand of this appropriation is allocated, leaving $4 thousand remaining. Details of the allocation is provided in the following table.
Table 8: FY 2023 Next Level Budget
Beginning Balance July 1, 2022 1,000,000$
Appropriations
Janitorial Services (59,984)
Fireworks Waiver July 4, 2022 (5,449)
Street Sweeping agreement (60,488)
City Hall/Corp Yard Improvement (82,000)
Fingerprinting machine replacement (9,900)
Total Appropriations (217,821)
Ending Balance as of December 31, 2022 782,179$
Beginning Balance July 1, 2021 400,000$
Appropriations
Records scanning for Community Development (36,000)
Public Interactive Digital Budget Book and Budget In
Brief (10,000)
Price House Landscaping (35,000)
Pothole repairs (40,000)
Two Maintenance Workers and EV Utility Truck (225,000)
Community Drinking Fountains (50,000)
Total Appropriations (396,000)
Ending Balance as of December 31, 2022 4,000$
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VIII. Other Funds
The following table reflects fund balance, projected revenue, and projected expenditure activity in the City’s other funds. For most funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2023 Adopted Budget beginning fund balances.
Table 9: Other Funds
AB CD = B ‐ CE = A + DFG = E ‐ F
Fund
Type Fund Fund Title
Beginning
Fund Balance
Projected
Actual Revenue
Projected Actual
Expenditure Net Rev ‐ Exp
Projected
Ending Fund
Balance Carryforward
Unrestricted
Fund Balance
General Operating Funds
1001 General Fund 25,727,499 31,355,234 38,116,794 (6,761,560) 18,965,939 7,456,219 11,509,720 1002 Half‐Cent Sales Tax Fund 4,735,902 2,051,600 5,614,285 (3,562,685) 1,173,217 ‐ 1,173,217 Special Revenue Funds
2001 Gas Tax Fund 92,009 368,055 205,231 162,824 254,833 0 254,833 2002 Local Transportation 317,181 206,483 173,323 33,160 350,341 ‐ 350,341 2003 PEG Fund 166,492 37,000 171,978 (134,978) 31,514 ‐ 31,514 2004 Grants‐NonCapital 343,801 153,300 454,872 (301,572) 42,229 ‐ 42,229 2005 Housing In Lieu Fee 3,404,394 30,000 2,528,823 (2,498,823) 905,572 ‐ 905,572 2006 LBI D Operations 864,743 1,422,667 1,712,684 (290,017) 574,726 ‐ 574,726 2006 LBID Improvements (568,864) 1,422,667 346,664 1,076,003 507,139 ‐ 507,139 2007 Chapman Estate 34,433 1,061,018 1,073,847 (12,829) 21,604 ‐ 21,604 Capital Project Funds
3001 Capital Projects (463,088) 18,944,736 18,444,736 500,000 36,912 36,912 ‐ 3002 Public Facilities Fund 849 ‐ ‐ ‐ 849 ‐ 849 3003 Park Development Fund 291,042 40,113 245,955 (205,842) 85,200 2,992 82,208 3101 Circulation Fees 603,543 9,470 211,000 (201,530) 402,013 90,000 312,013 3102 Impact Fees 637,875 97,146 1,418 95,728 733,603 ‐ 733,603 3103 Developer Impact Fee 57,259 1,000 ‐ 1,000 58,259 ‐ 58,259 3201 Underground Utility Fnd 15,979 ‐ ‐ ‐ 15,979 ‐ 15,979 Debt Service Funds
4001 PFA Debt Service ‐ 392,863 392,863 ‐ ‐ ‐ ‐ 4002 PF Agency Debt 57 707,555 676,948 30,607 30,664 ‐ 30,664 4101 Reass 92‐1 Fwy Fthlls 739 ‐ ‐ ‐ 739 ‐ 739 4102 Spyglass 92‐4 12,308 ‐ ‐ ‐ 12,308 ‐ 12,308 Enterprise Funds
6101 Water Enterprise 5,107,388 8,280,452 11,070,260 (2,789,807) 2,317,581 2,317,581 ‐ 6102 Water Tax (Lopez/State) 139,495 3,098,000 2,778,933 319,067 458,562 458,562 ‐ 6103 Water Construction Fund 1,062,040 1,864,134 1,915,897 (51,763) 1,010,277 1,010,277 ‐ 6104 Water Expansion Fund 1,177,239 5,600 ‐ 5,600 1,182,839 1,182,839 ‐ Water Enterprise Funds 7,486,162 13,248,187 15,765,090 (2,516,903) 4,969,259 4,969,259 ‐ 6201 Wastewater Treatment 7,743,324 7,545,866 12,669,773 (5,123,907) 2,619,417 2,619,417 ‐ 6202 Wastewater Capital Proj 1,158,972 4,012,495 3,815,282 197,213 1,356,185 1,356,185 ‐ 6203 Wastewater Expansion 1,927,321 28,800 497 28,303 1,955,624 1,955,624 ‐ Wastewater Enterprise Fund 10,829,616 11,587,162 16,485,552 (4,898,390) 5,931,226 5,931,226 ‐ 6301 Local Trans Transit 28,113 ‐ 2,900 (2,900) 25,213 25,213 ‐ 6401 Pier Enterprise 85,844 65,652 70,000 (4,348) 81,497 81,497 ‐ 6501 Parking Enterprise 5,565,297 2,623,794 1,365,803 1,257,991 6,823,288 6,823,288 ‐ Internal Service Funds
7101 Technology Service Fund 479,061 1,656,393 1,749,190 (92,798) 386,263 ‐ 386,263 7201 Motor Vehicle Fund 3,613,438 1,239,207 3,430,528 (2,191,322) 1,422,117 ‐ 1,422,117
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Highlights of Other Funds
Half-Cent Sales Tax Fund (1002)
The Half-Cent Sales Tax Fund is part of the General Fund which includes a 0.50% transaction sales and use tax. This tax was approved by Pismo Beach voters in June 2008, effective October 1, 2008, and renewed in November 2014, which extends the tax to March 31, 2027. The tax proceeds are used exclusively for infrastructure projects. This fund started the year with a $4.74 million beginning fund balance (after including carryforward fund balances). Projected actual revenues are $2.05 million. Projected actual expenditures are $5.61 million. Based on the projected revenues and expenditures for the current year, there is a $1.17 million projected ending fund balance in this fund.
The following table lists the budgeted projects in this fund for FY 2023.
Table 10: Half-Cent Sales Tax Fund FY 2023 Budgeted Projects
Gas Tax Fund (2001)
The Gas Tax Fund is a Special Revenue Fund whose revenues include State gas tax funds based on the State’s apportionment formula. These funds are used for City street light costs, City traffic signal maintenance costs, and street repairs and/or capital improvements. This fund started the year with a $92 thousand beginning fund balance (after including carryforward fund balances). Projected actual revenues are $368 thousand and projected actual expenditures are $205 thousand for the Paving project.
Based on the projected revenues and expenditures for the current year, there is a $255 thousand projected ending fund balance in this fund.
Local Transportation Fund (2002)
The Local Transportation Fund is a Special Revenue Fund whose funds are used for construction and maintenance of streets, bluff protection, and beach access. Revenues for this fund consist of State Transportation Development Act funds, which remain after funds are allocated for regional transit, local transit, and Ride-on services. Projected actual revenues are $206 thousand and $173 thousand of expenditures are budgeted for the Paving Project. Based on the projected revenues and expenditures for the current year, there is $350 thousand projected ending fund balance for this fund.
Projects FY 2023 Budget
Paving Project $ 4,885,098
Signalize Bello/Price Canyon Rd 389,000
Tennis Court relocation 302,891
City Hall Parking Lot 25,000
Storm Drains Project 12,296
Total $ 5,614,285
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Public Education Government Fund (2003)
The Public, Educational, and Governmental (PEG) Access Fee Fund includes revenues from a PEG Access Fee collected from cable television providers (i.e. Charter Communications) with franchise operations within city limits. Expenditures include capital costs related to governmental cable broadcasting and equipment. Based on projected revenues of $37 thousand and projected expenditures of $172 thousand, the PEG Fund is expected to end the year with a $32 thousand fund balance.
Housing In Lieu Fund (2005)
The Housing In Lieu Fund is a Special Revenue Fund with revenues from a development impact fee paid to the City as an alternative to the production of affordable housing (housing in-lieu fee). These funds are used for the acquisition, construction, or rehabilitation of affordable housing. The fund is projected to have $906 thousand of funds available by the end of the year for this purpose.
Lodging Business Improvement District Fund (2006) Operations The Pismo Beach Lodging Business Improvement District (LBID) Fund for operations reflects a 1% assessment on transient rents at transient lodging providers as revenues and budgeted expenditures to promote Pismo Beach lodging businesses. The LBID Fund started the year with a $865 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.42 million. Operating expenditures are projected $1.71 million. The fund is expected to end the year with a $559 thousand ending unrestricted fund balance.
LBID Fund (2006) Improvements
The LBID Fund for improvements includes a 1% assessment for physical improvements, in particular the Pier Plaza project. The LBID Fund started the year with a negative $569 thousand beginning fund balance after including a $2.32 million remaining balance on the interfund loan payable to the Motor Vehicle Replacement (MVR) Fund and pre-funding the Pier Plaza project in FY 2020 and FY 2021. City staff projects that LBID assessment revenues and interest earnings will be $1.42 million. Expenditures include $300 thousand for the Spyglass Sidewalk under the US 101 as part of the Paving Project, $36 thousand for the beach swing replacements at Main and Addie Streets, which is currently on order, and $11 thousand for interest costs on the interfund loan. The third and final interfund loan payment is expected to be $1,077,042. The fund is expected to end the year with a positive $507 thousand ending unrestricted fund balance. This amount, plus FY 2024 projected assessment revenues are anticipated to support the Addie Street improvements and new restroom project.
Chapman Estate Fund (2007)
The Chapman Estate Fund reflects donations or other contributions for the Chapman Estate as revenues and ongoing maintenance and one-time infrastructure improvements to the Chapman Estate as expenditures. The fund started the year with $31 thousand and is expected to receive $1.06 million of revenues, including $965 thousand from the General Fund for Chapman Estate improvements and the Chapman Inventory projects and $90 thousand from the General Fund to support operations. Proposed private event
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revenues are not anticipated at this time until the accessible restrooms are built. Projected actual expenditures are $1.07 million, including $938 thousand for the Chapman Estate improvements project, $111 thousand for operating costs of the home and grounds and monthly maintenance costs for utilities and gardening, and $24 thousand for an inventory project. The remaining projected ending balance of this fund is $22 thousand.
Park Development Fund (3003)
The Park Development Fund is a Capital Project Fund with Quimby Act (park development in-lieu) fees and Impact Fees as funding sources to support construction costs of new parks and park lands, and the enhancement of existing parks to serve new development. The fund started the year with $291 thousand and is projected to receive $40 thousand in impact fee and permit revenues. Projected actual expenditures total $246 thousand and include the following projects.
Table 11: Park Development Fund FY 2023 Budgeted Projects
The fund is expected to end the year with an $82 thousand ending fund balance.
Water Enterprise Fund (6101)
The Water Enterprise Fund is an Enterprise Fund consisting of revenues from water billings and expenditures for: contract meter reading; direct water services and supplies; on-going inspection, repair, and maintenance of the City’s wells, tanks, booster stations, hydro-pneumatic system, and water distribution system components; water conservation efforts; and ensuring that a safe, drinkable supply of water is provided to Pismo Beach.
Water revenues are projected to be $8.28 million, including $2.96 million in one-time revenues for the Central Coast Blue project and expenditures are projected to be $11.07 million.
The projected ending fund balance for the Water Enterprise Fund is $2.32 million, which is allocated for future water system capital costs, including the Central Coast Blue project.
Note that the Water Enterprise Fund also includes the Water Tax, Water Construction, and Water Expansion Funds and the ending fund balance across all these funds is $4.97 million.
Wastewater Treatment Fund (6201)
The Wastewater Treatment Fund is an Enterprise Fund consisting of revenues from wastewater billings and expenditures for direct services and supplies; operation and maintenance of the City’s wastewater treatment plant and the wastewater collection Projects
FY 2023
Budget
Price Historic Park/ Meherin House 94,087$
Palisades and Chumash Park Improvements 86,925
South Palisades Outdoor fitness equipment/trail 60,000
Overhead costs 4,943
Total 245,955$
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facilities including pumps and pipelines; and ensuring the City’s treatment and collection system operations meet City, federal, and state laws and requirements. The ending fund balance is $2.62 million which is already allocated for other wastewater capital projects.
Note that the Wastewater Treatment Funds also include the Wastewater Capital Fund and the Wastewater Expansion Fund. The total combined ending fund balance across all these funds is $5.93 million.
Pier Enterprise Fund (6401)
The Pier Enterprise Fund includes revenues from a concession lease on the Pier and expenditures for repair and maintenance of the Pier, Promenade, and nearby facilities.
The beginning fund balance is $86 thousand and projected revenues are $66 thousand, from revenues from the Pier Airstreams. Projected expenditures include $70 thousand for Pier and Pier Plaza operating costs. The Pier Enterprise Fund is expected to end the year with a $81 thousand ending fund balance.
Parking Enterprise Fund (6501)
The Parking Enterprise Fund is an Enterprise Fund consisting of revenues from parking kiosks, parking citations, and parking permits to support a Parking Supervisor and Parking Enforcement Officer implement the goals of the Pismo Beach Parking Management Plan to administer existing parking more efficiently, provide more downtown parking, improve enforcement and parking management, and provide funds for future parking structures.
Revenues are projected to reach $2.62 million to fund operating expenditures of $556 thousand.
In addition to operating expenditures, the budget includes $4.07 million for one-time projects, including $2.51 for the purchase of property to increase the City’s parking inventory, $750 thousand for paving the parking lots, $500 thousand for the Police and Parking Substation, $101 thousand for the Secure Communication Radio project, $100 thousand for Addie Street Parking and Access Improvements, $70 thousand for additional parking meters, $35 thousand for the Parking Management Study, $4 thousand for a radio system upgrade and reliability project, and $824 for other projects. Of these projects, staff projects only $810 thousand will be spent while the other projects are delayed. The FY 2023 projected ending fund balance is $6.82 million.
Motor Vehicle Replacement Fund (7201)
The Motor Vehicle Replacement (MVR) Fund is an Internal Service Fund that funds the City’s motor vehicle operations and maintenance and motor vehicle replacements for various City departments. These costs are funded by accumulated fund balance, transfers from other funds, and motor vehicle rental charges to other funds. In FY 2020, the MVR Fund is provided a $3.28 million interfund loan from its cash balance to the LBID Fund for the Pier Plaza project. Consequently, the MVR Fund has a $3.61 million beginning fund balance. The interfund loan is anticipated to be paid overtime during FY 2021 through FY 2023. The FY 2023 projected ending fund balance is $1.42 million, which are accumulated funds necessary to fund future replacements.
FISCAL IMPACT:
There is no fiscal impact from receiving this report as it is information only.
9.D-13Council Agenda 2-21-2023
Packet Page 67
ALTERNATIVES:
1. Request additional information from staff.
ATTACHMENTS:
None
Submitted by: Meeting Date: February 21, 2023
Nadia Feeser, Administrative Services Director
City Manager Approval:
9.D-14Council Agenda 2-21-2023
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.E
SUBJECT/TITLE:
MONTHLY INVESTMENT TRANSACTION REPORT OF THE CITY’S CASH AND INVESTMENTS FOR OCTOBER 2022 OF FY 2022-2023
RECOMMENDATION:
No action required; information only.
BACKGROUND:
This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending October 31, 2022. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body.
The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of October 31, 2022. Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending October 31, 2022.
FISCAL IMPACT:
No fiscal impact from the report itself—information only.
ALTERNATIVES:
1. No Council action is proposed, other than to receive the information..
ATTACHMENTS:
1. Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments
2. For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities
3. For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager Meeting Date: February 21, 2023 Submitted by: Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:
Council Agenda 2-21-2023 9.E-1
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City of Pismo Beach
Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned October
2022
Actual Year-to-
Date Interest
Earned Ending
10/31/2022 * Data Sources
General Fund
Reserves
US Bank CDs/GASs/Corp/
Muni Bonds
2.02% avg 7,572,606$ 17,160$ 46,662$ 1 City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds/
US Treasury Note
2.07% avg 29,185,170 129,777 201,858 1 Total All Securities 36,757,776$ 146,938$ 248,520$ City Pooled Funds - B US Bank Custody 0.00%-$ 168$ 393$ 1 City Pooled Funds - B Local Agency Invest.
Fund
State Investment
Pool
1.35%19,396,029 - 65,774 2 City Pooled Funds - B US Bank Checking 0.00%21,200,241 84 304 3 City Pooled Funds - B 40,596,270$ 251$ 66,470$ City Pooled Funds total A + B 69,781,441$ 130,029$ 268,328$ Funds Held with Fiscal
Agent
Bond funds:
Wilmington Trust
2017 Pier Project 52$ 0$ 0$ 4 Funds Held with Fiscal
Agent
Bond funds:
Wilmington Trust
2017 CREB's
Project
6 - - 4 CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit
Trust Account
Various managed
by CalPERS
3,999,974$ -$ (313,000)$ 5 TOTAL, Cash and Investments at October 31, 2022:81,354,078$ 147,189$ 1,990$ TOTAL for City Managed Portfolio, Cash and Investments:77,354,047$ 147,189$ 314,990$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly Customer Statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly reconciled bank statement from US Bank
4 = Monthly statement from Wilmington Trust
5 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments Council Agenda 2-21-2023 9.E-2
Attachment 1
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CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
October 31, 2022
INVESTMENT ACTIVITY
PURCHASES OR DEPOSITS
No Activity -$
Total -$
SALES, MATURITIES, CALLS OR WITHDRAWALS
10/01/22 Matured California State GO Bonds 103,506$
10/12/22 Matured Mountain American FCU 245,000
Total 348,506$
ACTIVITY TOTAL (348,506)$
INTEREST REVENUE
GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 17,160$
POOLED INVESTMENTS
Interest Earned on Investments 129,777$
TOTAL INTEREST EARNED 146,938$
Data Source: Monthly Download of Transactions from US Bank Council Agenda 2-21-2023 9.E-3
Attachment 2
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:10/31/2022 Bank Account Description Bank ID
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
General Checking US Bank 18,787,645$ 5,397,429$ (3,475,043)$ 490,209$ -$ 21,200,241$ LAIF LAIF 19,330,256 65,774 - - - 19,396,029 Total all Bank Accounts 38,117,901$ 5,463,203$ (3,475,043)$ 490,209$ -$ 40,596,270$ Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
General Fund
General Fund 1001-10101 11,160,691 2,951,760 (1,281,017) - - 12,831,434 General Fund-Reserve 1001-10105 10,493 147,787 - - - 158,279 Half Cent Sales Tax Fund 1002 2,495,833 213,269 - - - 2,709,102 Special Revenue Funds
Gas Tax Fund 2001 119,782 34,202 - - - 153,984 LTF - Streets 2002 360,101 32,219 - - - 392,320 PEG Access Fund 2003 169,884 448 (83,928) - - 86,404 Police Grant Fund 2004 268,456 97,404 - - - 365,860 Housing In Lieu Fund 2005 2,200,737 8,322 - - - 2,209,059 LBID Fund 2006 1,799,341 271,967 (61,578) - - 2,009,730 Chapman House 2007 28,093 (412) (1,981) - - 25,699 Capital Projects Funds
Capital Projects Fund 3001 (416,332) 796,277 (1,129,714) - - (749,769) Public Facilities Fund 3002 869 2 - - - 871 Park Development Fund 3003 338,026 492 - - - 338,518 Circulation Fund 3101 626,829 1,703 - - - 628,532 Development Impact Fee Fund 3102 494,020 782 - - - 494,802 Developer Impact Fee Fund 3103 165,376 453 - - - 165,829 Underground Utility Fund 3201 16,349 45 - - - 16,394 Council Agenda 2-21-2023 9.E-4
Attachment 3
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 10/31/2022 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
Debt Service Funds
Public Finance Authority Fund 4001 - - - - - - Public Finance Authority Fund 4002 - - - - - - Freeway Foothills AD Fund 4101 756 2 - - - 759 Spyglass AD Fund 4102 12,593 34 - - - 12,628 Indio-El Portal AD Fund 4112 731 2 - - - 733 Visalia Street AD Fund 4113 100,007 274 - - - 100,281 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 2,509,510 480,491 (210,330) - - 2,779,671 Water Tax - Gragg Fund 6102-10102 - - - - - - Water Construction Fund 6103 672,817 (63,213) - - - 609,604 Water Expansion Fund 6104 1,229,762 3,328 - - - 1,233,090 Wastewater Enterprise Fund 6201 3,922,848 343,223 (347,890) - - 3,918,181 Wastewater Construction Fund 6202 1,339,907 3,024 (1,000) - - 1,341,931 Wastewater Expansion Fund 6203 2,025,503 5,414 - - - 2,030,917 LTF - Transit Fund 6301 28,617 4 - - - 28,621 Pier Operations Fund 6401 27,864 6,906 (3,808) - - 30,962 Parking Fund 6501 2,262,745 200,255 (39,041) - - 2,423,959 Internal Service Funds
Technology Service Fund 7101 9,506 80,971 (67,704) - - 22,774 Motor Vehicle Fund 7201 3,169,070 106,449 (101,782) - - 3,173,737 Trust & Agency Funds
SLO County TMD 8201 248,099 204,678 (243,891) - - 208,886 Control Funds
Payroll Control Fund 9301 464,148 (22,301) 178,358 - - 620,205 Interest Control Fund 9302 36,343 (36,259) - - - 84 Utility Billing Control Fund 9304 217,977 4,224 - - - 222,202 M/R Control Fund 9305 - - - - - - Total all cash funds 38,117,351 5,874,225 (3,395,306) - - 40,596,270 Council Agenda 2-21-2023 9.E-5
Attachment 3
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 10/31/2022 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 - - - - 0 General Fund - CD's 1001-10404 4,462,407 (115,000) - - - 4,347,407 General Fund - Fed Agency 1001-10405 4,049,000 - - - - 4,049,000 GF - Half Cent Sales Tax CD's 1002-10404 1,225,000 - - - - 1,225,000 GF - Half Cent Sales Tax 1002-10405 500,000 - - - - 500,000 GF - Half Cent Sales Tax Mny M1002-10108 0 - - - - 0 GF Reserve Money Mkt Cash 1001-10109 0 - - - - 0 GF Reserve - CD's 1001-10403 2,981,593 (130,000) - - - 2,851,593 GF Reserve - Fed Agency 1001-10402 2,208,000 - - - - 2,208,000 GF Reserve - Building 1001-10406 202,000 - - - - 202,000 GF Reserve - Building - Federal 1001-10146 298,000 - - - - 298,000 GF Reserve - Risk Mgmt - CD's 1001-10407 150,000 - - - - 150,000 GF Reserve - Risk Mgmt - Fed A 1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 529,143 - - - - 529,143 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 435,101 (103,506) - - - 331,595 GF Municipal Bonds Reserve 1001-10143 1,263,013 - - - - 1,263,013 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 - - - - 50,000 Half Cent Sales Tax - Pooled 1002-10141 - - - - - - Half Cent Sales Tax - Muni Bond 1002-10142 571,288 - - - - 571,288 GF CREB's Fiscal Agent 1001-10515 (0) - - - - (0) GF Treasury Note 1001-10410 5,045,375 - - - - 5,045,375 Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 (0) - - - - (0) Housing In Lieu Fund 2005-10404 875,000 - - - - 875,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 - - - - 140,000 Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - - Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 - - - - - - Develop. Impact Fee Mny Mkt 3102-10108 0 - - - - 0 Development Impact Fee Fund 3102-10404 245,000 - - - - 245,000 Impact Fees Federal Agencies 3102-10405 - - - - - - Council Agenda 2-21-2023 9.E-6
Attachment 3
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 10/31/2022 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
INVESTMENTS
Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 52 0 - - - 52 Public Fin Fiscal Agent-CREBs 4002-10515 6 - - - - 6 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 - - - - 0 Water Fund CD's 6101-10404 490,000 - - - - 490,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - - - - 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 - - - - - - Water Construction Money Mkt 6103-10108 (0) - - - - (0) Water Construction 6103-10404 504,363 - - - - 504,363 Wastewater Fund Money Market 6201-10108 0 - - - - 0 Wastewater Fund CD's 6201-10404 490,000 - - - - 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - - - 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 1,062,000 - - - - 1,062,000 Parking Enterprise Money Mrkt 6501-10108 (0) - - - - (0) Parking Fund Corp Bond-Pooled 6501-10141 500,000 - - - - 500,000 Parking Enterprise 6501-10404 980,000 - - - - 980,000 Parking Fund Federal Agencies 6501-10405 1,500,000 - - - - 1,500,000 Parking Fund Treasury Note 6501-10410 1,000,000 - - - - 1,000,000 Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 - - - - 0 MVR Fund CD's 7201-10404 295,000 - - - - 295,000 MVR Fund Federal Agencies 7201-10405 250,000 - - - - 250,000 CalPers Benefit Trust
OPEB Trust Account 8101-10408 3,999,974 - - - - 3,999,974 Total all Investments 41,106,314$ (348,506)$ -$ -$ -$ 40,757,808$ Total all Funds 79,223,665$ 5,525,719$ (3,395,306)$ -$ -$ 81,354,078$ Council Agenda 2-21-2023 9.E-7
Attachment 3
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.F
SUBJECT/TITLE:
TERMINATION OF THE COVID-19 EMERGENCY PROCLAMATION
RECOMMENDATION:
Adopt a Resolution terminating the local emergency confirmed by City Council on March 17, 2020 and rescinding Resolution R-2020-026.
BACKGROUND:
Chapter 2.32 of the Pismo Beach Municipal Code empowers the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when the City is affected by an emergency and the City Council is not in session. An emergency exists when conditions are beyond the control of the services, personnel, equipment, facilities, and existing laws of this City. The declaration is an acknowledgement of the need for additional resources and expedited procedures to deal with the emergency. The Director of Emergency Service’s declaration is subject to City Council ratification within seven days.
States of Emergency in response to the increased spread of the COVID-19 pandemic were declared by the State of California on March 4, 2020; by the County of San Luis Obispo on March 13, 2020; and by the President of the United States on March 13, 2020.
The City Manager, acting as the Director of Emergency Services, proclaimed the existence of a local emergency on March 16, 2020, which was ratified by Council Resolution R-2020-0261 on March 17, 2020.
The rapid spread and serious nature of the virus necessitated immediate and significant adaptations to certain work practices in order to maintain desired levels of service for the public, and to protect the safety of both personnel and the public. At varying phases of the pandemic, the City has taken actions including:
Initially closing City Hall to walk-ins, adopting work-from-home policies, and extensive equipment and software procurement to quickly implement work-from- home practices;
Development of novel virtual meeting models for all public legislative meetings in order to continue the business of the City Council and its Advisory Bodies; widespread implementation of Zoom and Teams to facilitate virtual participation; and
Posting of public health messaging regarding social distancing, face coverings, and vaccination; implementation of temporary emergency public health regulations relating to face coverings.
1 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=250354&dbid=0&repo=Laserfiche
9.F-1Council Agenda 2-21-2023
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The Governor’s Office has indicated its intent to terminate the statewide COVID-19 emergency on February 28, 2023, and staff recommends that the City concurrently end its local emergency order.
Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) ending its local COVID-19 emergency order, to coincide with the termination of the statewide COVID-19 emergency on February 28, 2023.
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of the resolution terminating the COVID-19 Emergency.
ALTERNATIVES:
1. Do not adopt the attached Resolution; provide staff with direction.
ATTACHMENTS:
1. Resolution terminating local emergency
Submitted by: Erica Inderlied, City Clerk Meeting Date: February 21, 2023 City Manager Approval:
9.F-2Council Agenda 2-21-2023
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RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA TERMINATING THE LOCAL EMERGENCY CONFIRMED BY CITY COUNCIL ON MARCH 17, 2020 AND RESCINDING RESOLUTION R-2020-026 WHEREAS, on March 16, 2020 the City Manager, acting as the Director of Emergency Services, issued a proclamation declaring the existence of a local emergency in response to the rapid spread of the COVID-19 virus; and
WHEREAS, the proclamation was confirmed by City Council on March 17, 2020 by Resolution R-2020-026; and
WHEREAS, the California Governor’s Office has indicated its intent to terminate the statewide COVID-19 emergency on February 28, 2023.
NOW, THEREFORE, BE IT RESOLVED that pursuant to Government Code Section 8630, the City Council determines that conditions warrant the termination of the local state of emergency declared under Resolution R-2020-026, and therefore, the City Council of the City of Pismo Beach hereby terminates the local emergency confirmed by the City Council on March 17, 2020.
BE IT FURTHER RESOLVED that Resolution R-2020-026 is hereby rescinded.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 21st day of February 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.F-3Council Agenda 2-21-2023
Attachment 1
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.G
SUBJECT/TITLE:
FISCAL YEAR 2023 REVISED APPROPRIATIONS LIMIT (GANN LIMIT) FOR THE
CITY OF PISMO BEACH
RECOMMENDATION:
Adopt a Resolution accepting a revised FY 2023 Appropriations Limit for the City of Pismo Beach, rescinding Resolution No. R-2022-044.
EXECUTIVE SUMMARY:
The California State Constitution requires that government entities calculate and adopt an appropriations limit each year to ensure that expenses don't grow greater than allowed by law.
California Constitution Article 13B, Section 1 provides that “The total annual appropriations subject to limitation of the State and each local government in the Constitution of the State of California, Article 13B Government Spending Limitation, shall not exceed the appropriations limit of the entity of government for the prior year adjusted for the change in the cost of living and the change in population, except as otherwise provided in this article.”
At its June 7, 2022 meeting, the Council set the Appropriations Limit for Fiscal Year (FY) 2023 at $31,067,240 per Resolution R-2022-044. After review, the City’s financial auditors had a difference in opinion regarding the percentage change in the California Per Capita Personal Income that was used for the “change in the cost of living” factor for FY 2023.
This percentage was recommended to be 7.55%, but only 7.23% was used. In addition, the City used the Pismo Beach population change of -1.41% as the population factor consistent with past practices. The City’s financial auditors recommended that the City use the County’s population factor in this calculation, which is a growth of 0.28%, that would help increase the Gann Limit. These two factors are included in a letter dated May 2022, from the State Department of Finance (Attachment 2) that informed all cities that the percentage change in the California Per Capita Personal Income that can be used for the “change in the cost of living” factor for FY 2023 of 7.55%, and the percent change in Pismo Beach’s and the County’s population to be used for FY 2023. Adjusting the FY 2022 Appropriations Limit by the above updated percentage changes in California Per Capita Personal Income, and in San Luis Obispo County’s population, yields an Appropriations Limit of $31,743,067 for FY 2023 (see calculations, Attachment 1.A). To be conservative, staff recommends the City follow the auditors’ recommendations. This finding does not impact the City’s spending.
The FY 2023 appropriations that are subject to this Limit amount to $28,874,106, which is below the FY 2023 Appropriations Limit of $31,743,067 by $2,868,961.
Council Agenda 2-21-2023 9.G-1
Packet Page 79
Conclusion and Recommendation
Staff recommends that Council adopt a Resolution (Attachment 1) to approve the revised Gann Limit for FY 2023.
FISCAL IMPACT:
None, as FY 2023 appropriations subject to Gann Limit are below the calculated Gann Limit.
ALTERNATIVES:
1. Propose different calculation factors, and recalculate the FY 2023 Gann Limit.
ATTACHMENTS:
1. Resolution
1.A. Exhibit A to Resolution: Appropriations Limit Calculation Worksheet
2. May 2022 Letter from State Dept of Finance Price and Population Letter Submitted by: Meeting Date: February 7, 2023
Nadia Feeser, Administrative Services Director
City Manager Approval:
Council Agenda 2-21-2023 9.G-2
Packet Page 80
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA ACCEPTING A REVISED THE FISCAL YEAR 2023
APPROPRIATIONS LIMIT FOR THE CITY OF PISMO BEACH; RESCINDING RESOLUTION NO. R-2022-044
WHEREAS, Article XIII-B of the California Constitution provides that the total annual appropriations subject to limitation of each governmental entity shall not exceed the Appropriations Limit of such governmental entity for the prior year, adjusted for changes in population and inflation as mandated by Proposition 4 (commonly called the “Gann Limit”), passed in November 1979, and Proposition 111, passed in June 1990, except as otherwise provided for in said Article XIII-B and implementing State statutes; and WHEREAS, pursuant to Article XIII-B of said California Constitution, and Section 7900 et seq. of the California Government Code, the City is required to set its Appropriations Limit for each fiscal year; and
WHEREAS, the State Department of Finance has provided the required information on the change in California Per Capita Personal Income and on the change in population for the City of Pismo Beach to be used for adjusting the FY 2022 Appropriations Limit to calculate the FY 2023 Appropriations Limit; and
WHEREAS, the City has used the change in California Per Capita Personal Income and change in Pismo Beach population data provided by the State Department of Finance in May 2022 to calculate the FY 2023 Appropriations Limit, and, pursuant to Section 7910 of California Government Code, has made available to the public the documentation used to calculate the FY 2023 Appropriation Limit (provided as Exhibit A); and WHEREAS, the City’s financial auditors found an error in the California per capital personal income factor and recommended a change in the population factor from the City of Pismo Beach to the County to increase the limit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach that said Appropriation Limit for Fiscal Year FY 2023 shall be set in the amount of $31,743,067.
BE IT FURTHER RESOLVED by the City Council of the City of Pismo Beach that Resolution No. R-2022-044 is hereby rescinded.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 7th day of February 2023, by the following vote:
AYES:
NOES:
Council Agenda 2-21-2023 9.G-3
Attachment 1
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ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 2-21-2023 9.G-4
Attachment 1
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City of Pismo Beach
Appropriations Limit Calculation Worksheet
For
Fiscal Year 2022-2023
FY 2022 Appropriations Subject to Limit 24,629,512$
APPROPRIATION LIMIT CALCULATION
Item #
1 FY 22 Appropriation Limit 29,433,561$
2 Population Factor - Pismo Beach X 1.00275691
3 Subtotal =29,514,706$
4 California Per Capita Personal Income Factor X 1.0755000 5 Total Adjustment %X 1.0784651
6 FY 23 APPROPRIATION LIMIT (3) X (4)31,743,067$
7 Annual Adjustment in Dollars (1) X (5)2,309,506$
8 FY 2023 Appropriations Subject to Limit 28,874,106$
9 Over (Under) Limit (2,868,961)$
Council Agenda 2-21-2023 9.G-5
Attachment 1.A
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Council Agenda 2-21-2023 9.G-6
Attachment 2
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Council Agenda 2-21-2023 9.G-7
Attachment 2
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Council Agenda 2-21-2023 9.G-8
Attachment 2
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Council Agenda 2-21-2023 9.G-9
Attachment 2
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.E
SUBJECT/TITLE:
AVEVA SELECT AGREEMENT FOR SUPERVISORY CONTROL AND DATA
ACQUISITION (SCADA) WONDERWARE SYSTEM UPGRADE
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to enter into an agreement in the amount of $79,297.82 with E&M, Inc. dba AVEVA select, California to upgrade the City’s supervisory control and data acquisition (SCADA) Wonderware system, and appropriating related budget adjustments.
BACKGROUND:
The City has used the Wonderware Human Machine Interface (HMI) software to monitor and control its Supervisory Control And Data Acquisition (SCADA) system for over 12 years. The City’s SCADA system provides remote control, automation, and alarming for the City’s water and wastewater utility systems. It is a mission-critical system that is needed to ensure the City’s compliance with state and federal regulations.
The hardware and software currently in use is more than 8 years old. The current server supporting the SCADA system has required the replacement of multiple fans over the past few years. The software is out of date and cannot support the latest feature and security patches.
AVEVA Select, California owns the Wonderware software and is the only supplier of Wonderware. Changing HMI software is a costly and labor-intensive process that involves re-programming every part of the City’s water and wastewater infrastructure. As an existing Wonderware customer, AVEVA Select, California is offering the City a turn-key hardware and software upgrade of the City’s Wonderware system. The hardware costs are similar to what the City could purchase the hardware directly on its own. The third- party software costs supplied as part of the project are also similar to what the City could achieve with a direct purchase. This upgrade would only require minimal Information Technology (IT) oversight and will keep the City’s water and wastewaters systems operating in a safe and efficient manner.
The recently-adopted Technology Master Plan recommends that the City utilize turn-key projects provided by outside contractors to make the most efficient use of in-house IT resources.
Conclusion and Recommendation
Staff recommends that council adopt a Resolution (Attachment 1) authorizing the City Manager to approve an agreement (Attachment 2) with E&M, Inc, dba AVEVA Select, California to upgrade the City’s Wonderware system.
9.H-1Council Agenda 2-21-2023
Packet Page 88
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is estimated to be $79,297.82 for the agreement plus $3,000 for contingency for a total estimated project cost of $82,297.82, split evenly between the Water and Wastewater Enterprise Funds. The current budget for this project is $57,638.90, which would leave a projected budget shortfall of $24,658.92. Staff recommends that Council appropriate an additional $24,658.92 in the Water and Wastewater Enterprise Funds, or $12,329.46 in each of the Water and Wastewater Enterprise Funds, in the SCADA automated security system project in FY 2023 to support this project. There are sufficient available funds in each fund to support this amount.
FY 2023 Water & Wastewater Enterprise Fund Budget $57,638.90 Estimated Project Cost
Project cost $79,297.82
Contingency 3,000.00
Total estimated project cost $82,297.82
Budget Shortfall $(24,658.92)
Appropriate additional Water & Wastewater Enterprise Funds $24,658.92 Remaining Budget $0
ALTERNATIVES:
1. Do not approve Resolution and continue to use existing systems.
ATTACHMENTS:
1. Resolution
1.A Exhibit A: AVEVA Select Quotation
2. Agreement
Prepared by: Meeting Date: February 21, 2023
Jason Takagi, Information Technology Manager
Submitted by: Nadia Feeser, Administrative Services Director City Manager Approval:
9.H-2Council Agenda 2-21-2023
Packet Page 89
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT IN THE AMOUNT OF $79,297.82 WITH E&M, INC. DBA AVEVA SELECT, CALIFORNIA TO UPGRADE THE CITY’S SUPERVISORY CONTROL AND
DATA ACQUISITION (SCADA) WONDERWARE SYSTEM, AND APPROPRIATING
RELATED BUDGET ADJUSTMENTS
WHEREAS, the City has used the Wonderware Human Machine Interface (HMI) software to monitor and control its Supervisory Control and Data Acquisition (SCADA) system for over 12 years; and
WHEREAS, the hardware and software in use is over 8 years old and has needed multiple parts replaced; and
WHEREAS, AVEVA Select, California owns the Wonderware software and is the only supplier of Wonderware; and
WHEREAS, changing HMI software vendors is a costly and labor-intensive process that involves re-programming every part of the City’s water and wastewater infrastructure.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into an agreement with E&M dba AVEVA Select, California (cost exhibit provided as Exhibit A) for upgrading the City’s Wonderware system in the amount of $79,297.82.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $12,329.46 in the Water Enterprise Fund SCADA automated security system project account and $12,329.46 in the Wastewater Enterprise Fund SCADA automated security system project account, all in Fiscal Year 2023.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 21st day of February 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.H-3Council Agenda 2-21-2023
Attachment 1
Packet Page 90
10/12/2022
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City of pismo beach
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760 Mattie rdPismo beach, CA 93449
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Attachment 1.A
Packet Page 91
10/12/2022
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126 Mill Street
Healdsburg, CA 95448
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760 Mattie rd
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6KLS7R
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fax
direct
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(707) 473-3190
(866) 966-3376
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[email protected]
City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
california.wonderware.com
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9.H-5Council Agenda 2-21-2023
Attachment 1.A
Packet Page 92
10/12/2022
Verision Upgrade (hardware + Services)
$WWQ
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126 Mill Street
Healdsburg, CA 95448
(866) 966-3376
4827(
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6KLS7R
&LW\RI3LVPR%HDFKdirect(805) 773-7086
fax
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(707) 473-3190
(866) 966-3376
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Cesar Cuellar
[email protected]
City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
Scope of Work:
The City of Pismo Beach has an old version of Wonderware Application Server and needs to have it migrated to System Platform version 2020. This migration will allow for the City to get the application running on a current computer and operating system.
The plan for this project is to have Wonderware California (WWCA) load the latest version of System Platform onto a WWCA supplied machine. Verus will coordinate with WWCA on the System Platform installation so that Verus can develop a VM with the same version/patches. Once Verus has the VM running they will migration the old App server to the latest System Platform.
Proposed Services:
1. Project Management and Coordination
Verus will provide a project manager who be the contact for the client during the project. The project manager will perform the following duties:
a. Coordinate technical details with the client
b. Procure hardware as shown in deliverables
c. Manage and coordinate the work and invoicing within Verus’ scope
2. Engineering
a. Develop Testing Plans
3. Computer / Environment Setup
a. Coordinate with WWCA to get access information for the WWCA supplied computers and software.
4. Programming / Migrating
a. Review existing application for migration compatibility b. Convert application to 2020
i. Galaxy
ii. Deprecated field attributes
iii. Remove old Device Integration objects and reallocate IO on IO Server c. Win911
i. Migrate the existing Win911 configuration to the latest version on the new server d. Historian
i. Convert old data blocks to new historian format
e. Review and test the following
i. User access and rights
ii. General functionality and navigation
iii. Trends
iv. Alarms
5. Testing / Startup
a. Test converted system against existing application by running both systems side by side. b. Work with the WWCA and the City of Pismo Beach to verify the operation of the application and get sign off. c. Training (~2 hrs)
d. Travel
Deliverables:
1. Converted Wonderware application
2. Test form
Client / WWCA Responsibilities
1. Configure host server and build virtual machines as follows:
a. WW-Svr-Pri
i. WW-GR - To host application repository and license server (VMware) ii. WW-IOServer - to host communication drivers for PLC data collection (server OS) iii. WW-Historian - To host the Aveva historian services (server OS) iv. WW-HMIClient01 - to host user interface and (workstation OS) v. WW-HMIClient02 - to host user interface (workstation OS) vi. WW-Dev - to host development environment and electronic library (workstation OS)
2. Provide the System Platform licenses and associated IO drivers $SSOLFDWLRQ6HUYLFHV
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9.H-6Council Agenda 2-21-2023
Attachment 1.A
Packet Page 93
10/12/2022
Verision Upgrade (hardware + Services)
$WWQ
-DVRQ7DNDJL
Direct Opp
126 Mill Street
Healdsburg, CA 95448
(866) 966-3376
4827(
In Process
%LOO7R
760 Mattie rd
Pismo beach, CA 93449
6KLS7R
&LW\RI3LVPR%HDFKdirect(805) 773-7086
fax
direct
fax
main (707) 473-3162
(707) 473-3190
(866) 966-3376
)URP
Cesar Cuellar
[email protected]
City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
Conditions/Exclusions:
1. Permits are not included in this proposal
2. Reporting is not included in this proposal
3. Modifications to existing screens are not included in this proposal
4. Converting to ASM (High Performance / Situational Awareness) graphics is not included in this proposal
5. Projects will maintain the original graphics resolution
6. Site work to be completed in one 2-day trip plus travel california.wonderware.com
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9.H-7Council Agenda 2-21-2023
Attachment 1.A
Packet Page 94
10/12/2022
Verision Upgrade (hardware + Services)
$WWQ
-DVRQ7DNDJL
Direct Opp
126 Mill Street
Healdsburg, CA 95448
(866) 966-3376
4827(
In Process
%LOO7R
760 Mattie rd
Pismo beach, CA 93449
6KLS7R
&LW\RI3LVPR%HDFKdirect(805) 773-7086
fax
direct
fax
main (707) 473-3162
(707) 473-3190
(866) 966-3376
)URP
Cesar Cuellar
[email protected]
City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
3ULFH4XDQWLW\([WHQVLRQ$YDLODELOLW\
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16 $240.00 $3,840.00NTBDEstimated16
Project Management and Engineering Services
- hourly/LQH
VR.PM-SERVICES
36 $200.00 $7,200.00NTBDEstimated36
Programming / Migrating/LQH
VR.PRO-M-SERVICES
40 $200.00 $8,000.00YTBDEstimated40
Win911 Confirguration/LQH
VR.WIN911-SERVICES
40 $200.00 $8,000.00YTBDEstimated40
Historian Migration/LQH
VR.HM-SERVICES
26 $200.00 $5,200.00NTBDEstimated26
Testing / Commissioning/LQH
VR.TC-SERVICES
1 $1,065.00 $1,065.00NTBDEstimated1
Expenses *Place Holder* - Estimate only. Will
be billed based on actual costs + 15%
/LQH
VR.EXPENSES
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9.H-8Council Agenda 2-21-2023
Attachment 1.A
Packet Page 95
10/12/2022
Verision Upgrade (hardware + Services)
$WWQ
-DVRQ7DNDJL
Direct Opp
126 Mill Street
Healdsburg, CA 95448
(866) 966-3376
4827(
In Process
%LOO7R
760 Mattie rd
Pismo beach, CA 93449
6KLS7R
&LW\RI3LVPR%HDFKdirect(805) 773-7086
fax
direct
fax
main (707) 473-3162
(707) 473-3190
(866) 966-3376
)URP
Cesar Cuellar
[email protected]
City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
Summary of Functional Specification Services:
Create a Configuration spreadsheet that will be used to define the Scope of work for the software purchased. Spreadsheet will define the configuration for Host and VMs, along with the software installed on each VM with its version and networking configurations.
Summary of Documentation Services:
Base Documentation is highly recommended as it provides the basic needs to commission the system. It outlines what was done to the system(s), the passwords that were used and any next steps that need to be take. Without this documentation, it will be the responsibility of the customer to determine the proper cabling for the system. Without this documentation System support for installation and commissioning will be limited.
Configuration of Typical Host
Configuration of Storage RAID
Installation and Configuration of a VM into a Host
Summary of Installation Services:
Configure One Server with Local Storage
WW-HOST01- Primary Host
Install and Configure 6 Virtual Machines
WW-GR- Primary Galaxy Repository
WW-OI01 -Primary OI Server
WW-HIST01-Primary Historian
WW-HMIClient01 - to host user interface
WW-HMIClient02 - to host user interface
WW-DEV01-Primary Development
*NOTE: WWCA IT Services does NOT include any Wonderware application installation, development or Migration services, unless specifically quoted elsewhere
,76HUYLFHV
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1 $0.00 $0.00NTBDEstimated1
Completed ASCA Configuration Sheet is
required w/ purchase of ASCA IT Services/LQH
ASCA-CONFIG-SHEET
1 $1,000.00 $1,000.00NTBDEstimated1
Hypervisor System Base Documentation/LQH
ASCA-VM-BASE-DOC
53 $215.00 $11,395.00NTBDEstimated53
IT Services - 1 Hour/LQH
ASCA-SVC-0010
25 $185.00 $4,625.00N3-4 WeeksEstimated25
Optional Documentation/LQH
ASCA-SVC-DOC
6XE7RWDO
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9.H-9Council Agenda 2-21-2023
Attachment 1.A
Packet Page 96
10/12/2022
Verision Upgrade (hardware + Services)
$WWQ
-DVRQ7DNDJL
Direct Opp
126 Mill Street
Healdsburg, CA 95448
(866) 966-3376
4827(
In Process
%LOO7R
760 Mattie rd
Pismo beach, CA 93449
6KLS7R
&LW\RI3LVPR%HDFKdirect(805) 773-7086
fax
direct
fax
main (707) 473-3162
(707) 473-3190
(866) 966-3376
)URP
Cesar Cuellar
[email protected]
City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
FRONT STORAGE 8x2.5 Front Storage
BACKPLANE SAS/SATA Backplane
REAR STORAGE No Rear Storage
Trusted Platform
Module Trusted Platform Module 2.0 V3
Chassis Configuration 2.5" Chassis with up to 8 Hard Drives PCIe Slot, 1 CPU Processor Intel® Xeon® Gold 6326 2.9G, 16C/32T, 11.2GT/s, 24M Cache, Turbo, HT (185W) DDR4-3200
Additional Processor -No Additional Processor
Processor Thermal Configuration-Heatsink for 1 CPU configuration (CPU more than165W) Memory Configuration Type Performance Optimized
Memory DIMM Type and Speed 3200MT/s RDIMMs
Memory Capacity (8) 16GB RDIMM, 3200MT/s, Dual Rank
RAID Configuration C7, Unconfigured RAID for HDDs or SSDs (Mixed Drive Types Allowed) RAID/Internal Storage Controllers Front PERC H755 Front Load Hard Drives (7) 1.2TB Hard Drive SAS ISE 12Gbps 10k 512n 2.5in Hot-Plug BIOS and Advanced System Configuration Settings Performance BIOS Setting Advanced System Configurations UEFI BIOS Boot Mode with GPT Partition Fans 3 High Performance Fans for 1 CPU
Power Supply Dual, Hot-Plug, Power Supply FTR, 1100W MM (100-220Vac) Titanium, Redundant (1+1), by Delta, NAF Power Cords (2) NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America Power Cords (2) C13 to C14, PDU Style, 12 AMP, 6.5 Feet (2m) Power Cord, North America PCIe Riser Riser Config 0, 1CPU, Half Length, Low Profile, 1 x16 Slot Motherboard PowerEdge R650 Motherboard with Broadcom 5720 Dual Port 1Gb On-Board LOM Embedded Systems Management iDRAC9, Enterprise 15G
OCP 3.0 Network Adapters Broadcom 5720 Quad Port 1GbE BASE-T Adapter, OCP NIC 3.0 Additional Network Cards Broadcom 5719 Quad Port 1GbE BASE-T Adapter, PCIe Low Profile Bezel LCD Bezel for x8 and x10 Chassis
Boot Optimized Storage Cards BOSS-S2 controller card + with 2 M.2 240GB (RAID 1) Quick Sync No Quick Sync
Password iDRAC,Factory Generated Password
Group Manager iDRAC Group Manager, Disabled
Operating System VMware ESXi 7.0 U3 Embedded Image (License Not Included) OS Media Kits No Media Required
Rack Rails ReadyRails Sliding Rails Without Cable Management,Arm or Strain Relief Bar Server Accessories Internal USB 3.0 Card
System Documentation No Systems Documentation, No OpenManage DVD Kit SHIPPING PowerEdge R650 Shipping
Shipping Material R650 Ship 8x2.5
Regulatory PowerEdge R650 CCC and BIS Marking, No CE Marking on 2.5" Chassis FGA Module No FGA
Base PowerEdge R650 Server
Dell Services:
Hardware Support Basic Next Business Day 36 Months, 36 Month(s) Extended Service ProSupport Plus and Next Business Day Onsite Service, 36 Month(s)
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9.H-10Council Agenda 2-21-2023
Attachment 1.A
Packet Page 97
10/12/2022
Verision Upgrade (hardware + Services)
$WWQ
-DVRQ7DNDJL
Direct Opp
126 Mill Street
Healdsburg, CA 95448
(866) 966-3376
4827(
In Process
%LOO7R
760 Mattie rd
Pismo beach, CA 93449
6KLS7R
&LW\RI3LVPR%HDFKdirect(805) 773-7086
fax
direct
fax
main (707) 473-3162
(707) 473-3190
(866) 966-3376
)URP
Cesar Cuellar
[email protected]
City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
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7D[3DUW1XPEHU'HVFULSWLRQ
1 $15,993.48 $15,993.48Y1-2 WeeksEstimated1
DELL PowerEdge R650/LQH
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california.wonderware.com
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Healdsburg, CA
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9.H-11Council Agenda 2-21-2023
Attachment 1.A
Packet Page 98
10/12/2022
Verision Upgrade (hardware + Services)
$WWQ
-DVRQ7DNDJL
Direct Opp
126 Mill Street
Healdsburg, CA 95448
(866) 966-3376
4827(
In Process
%LOO7R
760 Mattie rd
Pismo beach, CA 93449
6KLS7R
&LW\RI3LVPR%HDFKdirect(805) 773-7086
fax
direct
fax
main (707) 473-3162
(707) 473-3190
(866) 966-3376
)URP
Cesar Cuellar
[email protected]
City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
Base OptiPlex 7000 Micro
Processor 12th Generation Intel® Core™ i5-12500T (6 Cores/18MB/12T/2.0GHz to 4.4GHz/35W) Operating System Windows 10 Pro (Windows 11 Pro license included), English, French, Spanish Microsoft Application Software No Microsoft Office License included Memory 8 GB, 2 x 4 GB, DDR4
Hard Drive 1 TB, M.2, PCIe NVMe, SSD, Class 35
Additional Hard Drive No Additional Hard Drive
Raid Connectivity NO RAID
Chassis Options OptiPlex 7000 Micro with 35 W CPU
Power Supply 130 Watt A/C Adapter
Power Cord Power Cord (US) for 180W Adapter
Wireless Intel Wi-Fi-6E 2x2 AX211 Bluetooth 5.2 Wireless Card with Internal Wireless Driver Wireless Driver, Intel AX211
All in one Solution No Stand or Mount
Adapter No Additional Cable
Serial Port Adapter Optional HDMI 2.0b Video Port
Keyboard Dell Pro Wireless Keyboard and Mouse - KM5221W -English - Black Mouse Mouse included with Keyboard
Back Cover No Cable Cover
External Speakers No External Speaker
Software Stack Dell Applications Windows 10 & 11 DGR with Dell Optimizer, IRST Operating System Recovery Options OS-Windows Media Not Included ENERGY STAR ENERGY STAR Qualified
Documentation/Disks Safety/Environment and Regulatory Guide (English/French Multi-language) System Monitoring Options Dell Watchdog Timer
Placemat Quick Start Guide
EAN/UPC Labels No UPC Label
Bios for TPM Trusted Platform Module (Discrete TPM Enabled) Shipping Material Shipping Material
Label Regulatory Label for OptiPlex 7000 Micro 130W
Processor Label Intel Core i5 vPro Enterprise Processor Label Transportation from ODM to region Standard shipment
Protect Your New PC No anti-virus software
FGA Module No FGA
Speakers Internal Speaker
TAA No Federal Order
EPEAT 2018 EPEAT 2018 Registered (Gold)
Systems Management Intel vPro® Enterprise
Windows AutoPilot No AutoPilot
Dell Services:Hardware Support Basic Onsite Service 36 Months, 36 Month(s) Dell Services:Extended Service Basic Onsite Service, 37 Month(s) ,7+DUGZDUH2SWL3OH[0LFUR%XLOG
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9.H-12Council Agenda 2-21-2023
Attachment 1.A
Packet Page 99
10/12/2022
Verision Upgrade (hardware + Services)
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City of pismo beach
City of pismo beach
760 Mattie rdPismo beach, CA 93449
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9.H-13Council Agenda 2-21-2023
Attachment 1.A
Packet Page 100
1 of 12
Vendor Agreement (Rev. 2/2/2018)
CITY OF PISMO BEACH
VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and E&M ELECTRIC AND MACHINERY, INC. DBA AVEVA SELECT, CALIFORNIA (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
RECITALS:
CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:
Upgrade the City’s Supervisory Control and Data Acquisition (SCADA) Wonderware System VENDOR represents and warrants that it is qualified to perform those services.
AGREEMENT:
I. SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.
VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner. Extra work beyond that described in the Scope of Services is not authorized without the express written approval of CITY. VENDOR shall request and receive written approval prior to performing any extra work. Any work beyond that reflected in the approved Scope of Services shall not be compensated by CITY unless prior written approval was provided under this paragraph. CITY’s City Manager may approve additional work not to exceed thirty thousand dollars ($30,000.00). Any additional work in excess of this amount shall be approved by the City Council. To the extent that Exhibit A is a proposal from VENDOR, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to by CITY in writing.
II.TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through June 30, 2023. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.
III.COMPENSATION
A.VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule included in Exhibit A. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of seventy-nine thousand two hundred ninety- seven dollars and eighty-two cents ($79,297.82), unless otherwise first approved in writing by CITY. Should this AGREEMENT be extended pursuant to Section II, VENDOR’s fee may 2 of 12
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be adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT.
B.Schedule of Payment
VENDOR will submit invoices monthly for actual services performed and associated expenses.
Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If CITY disputes any of VENDOR’s fees it shall give written notice to VENDOR within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefor.
IV. TERMINATION OF AGREEMENT
A. CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon VENDOR at least ten (10) days' prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If CITY suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.
B. In the event this AGREEMENT is terminated pursuant to this Section, CITY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this Section, VENDOR will submit an invoice to CITY pursuant to Section III.
V. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, "acts of God," inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.
VI. RETENTION OF FUNDS
VENDOR authorizes CITY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of VENDOR’s acts or omissions in performing or failing to perform VENDOR’s obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect CITY as elsewhere provided in this AGREEMENT.
9.H-14Council Agenda 2-21-2023
Attachment 2
Packet Page 101
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Vendor Agreement (Rev. 2/2/2018)
VII. CITY REPRESENTATIVE
The Information Technology Manager is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are required by CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.
VIII. VENDOR REPRESENTATIVE(S)
The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.
IX. INDEPENDENT CONTRACTOR
VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
X. BUSINESS LICENSE
VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.
XI. OTHER LICENSES AND PERMITS
VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.
XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS
A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.
B. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. VENDOR shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the
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Vendor Agreement (Rev. 2/2/2018)
services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. VENDOR hereby grants to CITY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by VENDOR in the course of providing the services under this AGREEMENT.
C. All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of CITY, whether the work for which they are made be executed or not. In the event this AGREEMENT is terminated, and at the end of the term of this AGREEMENT, all such plans, studies, sketches, drawings, electronic documentation, reports, and specifications shall be delivered immediately to CITY. VENDOR may retain one copy of each document for VENDOR’S records, but shall have no proprietary rights to them. CITY agrees to indemnify VENDOR against any damages caused by the unauthorized re-use of said documents.
XIII. INDEMNIFICATION
A. Non-design, non-construction Professional Services:
To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
B. Non-design, construction Professional Services:
To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
9.H-15Council Agenda 2-21-2023
Attachment 2
Packet Page 102
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Vendor Agreement (Rev. 2/2/2018)
C. Design Professional Services:
In the event VENDOR is a "design professional," and the Scope of Services require VENDOR to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) VENDOR shall indemnify, defend and hold harmless CITY and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.
D. Payment by CITY is not a condition precedent to enforcement of the indemnities in paragraph A, B, or C. In the event of any dispute between VENDOR and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of CITY or its officers, employees, or agents, VENDOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 13 shall survive completion of VENDOR’s services or the termination of this AGREEMENT.
XIV. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No elected official, officer, employee, or agent of CITY will be personally liable to VENDOR, in the event of any default or breach by CITY or for any amount that may become due to VENDOR.
XV. INSURANCE
A. Without limiting VENDOR’s indemnification of CITY, and prior to commencement of the Scope of Services, VENDOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.
1. General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
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Vendor Agreement (Rev. 2/2/2018)
2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
3. Workers’ compensation insurance. VENDOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000), as required by law.
4. VENDOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.
5. Errors and Omissions/Professional Liability. VENDOR shall maintain a policy of professional liability insurance written on a claims-made basis in an amount not less than $1,000,000. VENDOR shall also procure and pay for appropriate tail coverage for a minimum of three years following completion of the Scope of Services to cover any errors or omissions occurring during the Term. In the alternative, VENDOR may elect to obtain equivalent coverage on an occurrence basis. CITY’s Risk Manager or City Attorney may waive the requirement of professional liability insurance if he/she determines that such a policy is not commercially available to VENDOR. If such a policy is commercially available, additional cost to VENDOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived.
B. Other provisions or requirements:
1. Proof of insurance. VENDOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.
Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.
2. Duration of coverage. VENDOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by VENDOR, its agents, representatives, employees, or subconsultants.
3. Primary/noncontributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by VENDOR or
9.H-16Council Agenda 2-21-2023
Attachment 2
Packet Page 103
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Vendor Agreement (Rev. 2/2/2018)
CITY will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, CITY may terminate this AGREEMENT as provided in paragraph IV.
5. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.
6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officials, agents, officers, employees, and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
7. Enforcement of contract provisions (non-estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform VENDOR of non- compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.
8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.
9. Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event VENDOR’s policy of insurance cannot be endorsed to provide this notice of cancellation, VENDOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.
10. Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees, and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach." CITY need not be named as an additional insured on professional liability insurance policies.
11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement
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of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.
12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
13. Pass-through clause. VENDOR agrees to ensure that its sub-consultants, sub- contractors, and any other party providing any work under the Scope of Services under the direction of VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in performing work under the Scope of Services will be submitted to CITY for review.
14. CITY’s right to revise specifications. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving VENDOR ninety (90) days' advance written notice of such change. If such change results in substantial additional cost to VENDOR, CITY and VENDOR may renegotiate VENDOR’s compensation.
15. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.
16. Timely notice of claims. VENDOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
17. Additional insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Scope of Services.
XVI. SUBCONTRACTORS
Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:
A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to CITY;
B. Present to CITY the form of subcontract that will be used with the subcontractor for CITY’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained in paragraph XII of this AGREEMENT and must specifically name CITY as an indemnified party; and
C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming CITY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by CITY's Risk Manager as provided in paragraph XXV below.
9.H-17Council Agenda 2-21-2023
Attachment 2
Packet Page 104
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XVII. CONFLICT OF INTEREST
No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.
No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.
XVIII. NOTICE
All notices, requests, demands, or other communications under this AGREEMENT will be in writing.
Notice will be sufficiently given for all purposes as follows:
A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.
B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice; notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.
C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.
D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.
E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non- business day.
Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.
F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.
G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address or fax number that is not provided to the other party will not void delivery of any notice under this AGREEMENT, and delivery to the last known address or fax number shall be deemed sufficient for notice under this AGREEMENT.
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XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.
The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.
XX. INTERPRETATION
The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.
XXI. SEVERABILITY
If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.
XXII. TIME OF ESSENCE
Time is of the essence in the performance of this AGREEMENT.
XXIII. GOVERNING LAW; JURISDICTION
This AGREEMENT will be administered and interpreted under the laws of the State of California.
Jurisdiction of and venue for any litigation arising from the AGREEMENT will be in the Superior Court of the San Luis Obispo County, or in the United States District Court for the Central District of California.
XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS
VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.
XXV. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.
XXVI. ATTORNEY’S FEES
Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party
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will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.
XXVII. EXHIBITS
All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.
In the event of any conflict between the terms of this AGREEMENT and the terms of an exhibit, the terms of this AGREEMENT shall control. Notwithstanding the foregoing sentence, the provisions of Section XIII of this AGREEMENT shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this AGREEMENT, even if such exhibit purports to affect the provisions of Section XIII.
XXVIII.VENDOR’S AUTHORITY TO EXECUTE
The persons executing this AGREEMENT on behalf of the VENDOR warrant that:
A. the VENDOR is duly organized and existing under the appropriate State laws; B. they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; C. by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and
D. entering into this AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.
XXIX. INTEGRATION; AMENDMENT
This AGREEMENT represents the entire understanding of CITY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.
Signatures begin on next page.
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CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Nadia Feeser
Title: Administrative Services Director
Dated: ________________________________
Signed:
Name: James R. Lewis
Title: City Manager
Dated: ________________________________
Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
VENDOR:
E&M ELECTRIC AND MACHINERY, Inc.
DBA Aveva Select, California
Signed:
Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice (See Section XVIII):
______________________________________
______________________________________
Email address for official communications:
______________________________________
Vendor Representative (See Section VIII):
Name/Title: ____________________________
Attachments:
Exhibit A: Scope of Service and Compensation Schedule
Paul Deas
CFO
2/9/2023
126 Mill Street
Headldsburg, ca 95448
[email protected]
Paul Deas/ CFO
,
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.A
SUBJECT/TITLE:
PRICE STREET DOUBLE-LOADED DIAGONAL PARKING
RECOMMENDATION:
Provide direction to staff with respect to diagonal parking in the center of Price Street.
BACKGROUND:
Price Street is one of two north/south connector streets through downtown Pismo Beach.
The curb-to-curb width of roadway varies slightly, however on average from Bay Street to San Luis Avenue, Price Street is about 60 feet wide, and from San Luis Avenue to Pomeroy Avenue, it is about 65 feet wide. The minutes from the January 16, 2003 City Council meeting show that a contract was awarded to Toste Paving to slurry seal Price Street and reconfigure the street from four lanes, two lanes in each direction, to two lanes, one in each direction, with the addition of diagonal parking in the center of the street. The “newly” configured Price Street, from Bay Street to Pomeroy Avenue, has approximately 8 feet of parallel curb side parking and a 12–14 foot travel lane on both sides of the street with the rest of the street width dedicated to center diagonal parking. This configuration yields 169 parking spaces and is shown in Figure 1, below.
Figure 1. Price Street Center Parking from Harloe Avenue to San Luis Avenue
Over the years, first responders have encountered vehicles parked in the center parking that are either too big to fit in the parking space, or that do not pull forward all the way to the parking stop and hang into the travel lane. There have been times where this has occurred simultaneously with a car parked along the curb and a responding fire engine has had to back up the street to the intersection and utilize Dolliver to get around the blockage.
12’-14’
12’-14’
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While reviewing some archives for another project, staff discovered a plan that showed “double-loaded” diagonal parking on Price Street, and because parking is one of the City Council’s top priorities, staff felt the need to revisit this old plan. The plan calls for the elimination of curbside parallel parking on both sides of the street, in favor of a 4.5-foot bike lane, an 11-foot travel lane on each side of the street and 30 feet of double-loaded diagonal parking in the center of the street. The parking stops would be replaced with a two-foot median to allow for better access by the street sweeper and improve the aesthetics of the corridor. This configuration would yield 207 parking spaces and is shown in Figure 2, below.
Figure 2. Price Street Double Loaded Diagonal Parking
While 207 total parking spaces can be achieved, staff recommends including loading zones on some of the side streets to facilitate the local businesses. These loading zones would remove a total of 12 parking spaces from the side streets, resulting in a net gain of 26 parking spaces, or a 15% increase in parking inventory. The full plan with parking counts is included in Attachment 1. In addition to increasing parking throughout the corridor by removing the curbside parking, the plan enables first responders to navigate around a vehicle that extends out of the parking space by utilizing the bike lane if necessary.
The City is currently under construction of the 2022/23 Paving Project. The contractor is presently constructing the sidewalk from Spyglass Drive to Mattie Road under the US
4.5’
11’
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101. When the contractor completes this portion of the project (expected in the middle to end of March) work will move to Price Street so that construction on Price Street can be completed before the busy summer months. Due to the tight timeline associated with a possible reconfiguration of Price Street, staff presented the idea to the City Council at its special goal-setting meeting on February 3, 2023. At that time, the City Council directed staff to receive input from the Parking Advisory Committee, the Traffic Safety Committee, and the Price Street businesses.
Parking Advisory Committee
The Parking Advisory Committee met on February 8, 2023 and received a presentation on the proposed plan. The Committee recommended approval of the plan as presented as long as it fit within the right-of-way. The Committee noted that there are currently no loading zones and suggested that the plan be implemented without the loading zones at first and that impacts to deliveries be evaluated and the loading zones added later if necessary or desired.
Traffic Safety Committee
The Traffic Safety Committee met on February 9, 2023 and voted to approve the proposal.
The Police Chief, Fire Chief, Director of Public Works, and Assistant City Manager/Risk Manager have determined that the revised plan would increase public safety by increasing visibility of pedestrians on the sidewalk, providing a way around cars that hang out of the center parking, and creating defined bike lanes.
Price Street Businesses
The Pismo Beach Chamber of Commerce arranged a Price Street Business Meeting on February 10, 2023, at which the plan was presented to the business owners. Some of the business owners showed support for the proposed plan, while some showed opposition.
The business owners recommended that the if the plan is implemented, the bike lane be omitted to avoid the situation where a vehicle might back up into the bike lane.
Testing the Proposed Plan
To ensure that the new configuration fits within the right-of-way and works as intended, staff placed parking stops in the street as a mock median and painted the parking lines and bike lanes with temporary marking paint. Once the mockup was in place, a Chevy Suburban (225.7 inches long) and a Chevy Tahoe (210.7 inches long), both among the longest common SUVs, were parked in the center of the street and traffic was observed.
A picture of the mockup is shown in Figure 3, below.Figure 3. Price Street Double Loaded Diagonal Parking Mockup
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Another option, should the City Council wish to implement the Double-Loaded Diagonal Parking Plan, is to include a line defining the end of the parking space. This line would make the travel lane more defined and allow signage to be included on the parking meters to indicate that vehicles which are not fully contained within the parking space may be cited. Figure 3, above, shows what that could look like.
Conclusion and Recommendation
Staff recommends that the City Council discuss the proposed plan for double-loaded diagonal parking on Price Street and provide staff with direction on the following questions:
1. Should double-loaded diagonal parking be implemented?
2. If double-loaded diagonal parking is implemented, should a bike lane be included?
3. If double-loaded diagonal parking is implemented, should loading zones be included?
4. If double-loaded diagonal parking is implemented, should a line be included define the end of the parking space?
FISCAL IMPACT:
The exact fiscal impact of the Price Street Double-Loaded Parking Plan is unknown at this time, however staff estimates that there will be a nominal cost savings. The current adopted plan includes a three-foot median which is not at the crown of the road. The proposed plan includes a two-foot median located at the crown of the road, eliminating the need for a concrete gutter and drainage “scuppers” to allow water to pass through the median.
ALTERNATIVES:
1. Direct staff to delay the Price Street Improvements, including paving and the installation of parking meters until after the summer season to allow for more time for discussion.
2. Direct staff to keep the current configuration of Price Street.
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ATTACHMENTS:
1. Double-Loaded Price Street Parking Plan
Submitted by: Meeting Date: February 21, 2023
Benjamin A. Fine, P.E.
Director of Public Works/City Engineer
City Manager Approval:
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Parking Report
Summary
The following information should convey the revised design for double loaded pull-in angled parking for Price Street in Downtown Pismo Beach. Table 1 summarizes the parking availability going either direction on Price Street based on the cross streets between each block.
Section Of Price Street
Direction Bay St to Harloe Ave Harloe to San Luis Ave San Luis to Wadsworth Ave Wadsworth to Hollister Ave North 15 16 6 15
South 15 16 15 15
Hollister to Pismo Ave Pismo Ave to Main St Main St to Pomeroy Ave TOTALS North 15 14 18 99
South 15 14 18 108
207
*Need to subtract loading zones
To account for the loading zones (exact locations pending), Specialty Parking # of Zones
Total Parking Spaces
Taken
Loading Zones 6 12
Such that, the new total of parking spaces:
Of these spaces, 7 are ADA Compliant Green Spaces.
Parking Type # of Spaces Used
Green Spaces (ADA
Compliant) 7
Old v. New
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Drawings
Figure 1: Overview of project area.
Figure 2: Main Street to Pomeroy Ave
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Figure 3: Bay St to San Luis Ave
Figure 4: San Luis Ave to Hollister Ave
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Figure 5: Hollister Ave to Main Street
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Flow of Traffic
Figure 6: Parking orientation, no bike lane.
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Figure 7: Parking orientation, with bike lane.
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.B
SUBJECT/TITLE:
AUTHORIZATION TO BID THE VENTANA TENNIS COURTS PROJECT
RECOMMENDATION:
Authorize staff to advertise for bids for the Ventana Tennis Courts Project.
BACKGROUND:
On March 17, 2022, the City Council awarded an agreement to Callander Associates Landscape Architecture, Inc. for professional services to design the Ventana Tennis Courts Project. Due to the planned Public Safety Facility project, which will displace two tennis courts and a basketball court, the Ventana Courts project was proposed to accommodate recreation demand elsewhere. The Council approved a location for the courts along Ventana Drive, across from Chumash Park. Additionally, the Council directed staff to construct one tennis court and two pickleball courts, instead of simply replacing the two tennis courts, to address the growing demand for pickleball in the community. A basketball court was not included with this project due to site constraints and the fact that there is a basketball court located across the street at Chumash Park. Design documents are nearing completion and a construction bid package is being prepared.
Conclusion and Recommendation
Staff recommends that the Council authorize staff to advertise for construction bids for the Ventana Tennis Courts project. If the City receives favorable bids, staff will return to the City Council to award the contract.
FISCAL IMPACT:
There is no immediate fiscal impact to Council authorizing staff to advertise for construction bids for this project. However, staff estimates that the project could cost $1,635,000. The Fiscal Year (FY) 2023 budget includes $335,000 for the Ventana Tennis Courts project. The table below summarizes the budget and the estimated construction costs for this project.
FY 2023 Capital Project Funding
Project Budget: Ventana Tennis Courts $335,000
Total Project Budget: $335,000
Design Costs $141,622
Estimated Construction Costs $1,635,000
Construction Management 15% $245,250
20% Contingency $327,000
Total Estimated Costs $2,348,872
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Estimated Budget Shortfall $(2,013,872)
The actual budget surplus or shortfall will be based on the actual bids received for the construction of the project. In the event that the total cost of the project is greater than the current available budget, staff will address the budget short fall and provide the City Council with funding options at the time of award of a construction contract.
ALTERNATIVES:
1. Do not authorize staff to advertise for bids; provide staff with direction on how to proceed.
ATTACHMENTS:
None
Prepared by: Meeting Date: February 21, 2023
Madeline Kacsinta, Engineering Technician
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.C
SUBJECT/TITLE:
AUTHORIZATION TO BID THE JAMES WAY BEAUTIFICATION PROJECT
RECOMMENDATION:
Authorize staff to advertise for bids for the James Way Beautification Project.
BACKGROUND:
On May 17, 2022, City Council awarded an agreement to BEK Collective for professional services to design the James Way Beautification Project. This project enhances James Way by removing hardscape and replacing it with landscaping along the ocean side of the James Way corridor, from Shamrock Lane to Crest Drive. In addition to landscaping and enhancements on the ocean side of James Way, the project will repair damaged raised planters on the opposite side of the street. The project will include landscaping, irrigation, drainage, ADA-compliant curb ramps, removing and replacing street poles and signs, repairing raised planters, removing and replacing select sidewalk panels, and a bid alternative for restriping James Way. Design documents are nearing completion and a construction bid package is being prepared.
Conclusion and Recommendation
Staff recommends that the Council authorize staff to advertise for construction bids for the James Way Beautification project. If the City receives favorable bids, staff will return to the City Council to award a contract.
FISCAL IMPACT:
There is no immediate fiscal impact to Council authorizing staff to advertise for construction bids for this project. However, staff estimates that the project could cost $1,952,000. The Fiscal Year (FY) 2023 budget includes $300,000 for the James Way Beautification project. The table below summarizes the budget and the estimated construction costs for this project.
FY 2023 Capital Project Funding
Project Budget: James Way Beautification $300,000
Total Project Budget: $300,000
Design Costs $103,800
Estimated Construction Costs $1,952,000
Construction Management 15% $292,800
20% Contingency $390,400
Total Estimated Costs $2,739,000
Estimated Budget Shortfall $(2,439,000)
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The actual budget surplus or shortfall will be based on the actual bids received for the construction of the project. In the event that the total cost of the project is greater than the current available budget, staff will address the budget shortfall and provide the City Council with funding options at the time of award of a construction contract.
ALTERNATIVES:
1. Do not authorize staff to advertise for bids; provide staff with direction on how to proceed.
ATTACHMENTS:
None
Prepared by: Meeting Date: February 21, 2023
Madeline Kacsinta, Engineering Technician
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
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