PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.B
SUBJECT/TITLE:
AUTHORIZATION TO BID THE VENTANA TENNIS COURTS PROJECT
RECOMMENDATION:
Authorize staff to advertise for bids for the Ventana Tennis Courts Project.
BACKGROUND:
On March 17, 2022, the City Council awarded an agreement to Callander Associates Landscape Architecture, Inc. for professional services to design the Ventana Tennis Courts Project. Due to the planned Public Safety Facility project, which will displace two tennis courts and a basketball court, the Ventana Courts project was proposed to accommodate recreation demand elsewhere. The Council approved a location for the courts along Ventana Drive, across from Chumash Park. Additionally, the Council directed staff to construct one tennis court and two pickleball courts, instead of simply replacing the two tennis courts, to address the growing demand for pickleball in the community. A basketball court was not included with this project due to site constraints and the fact that there is a basketball court located across the street at Chumash Park. Design documents are nearing completion and a construction bid package is being prepared.
Conclusion and Recommendation
Staff recommends that the Council authorize staff to advertise for construction bids for the Ventana Tennis Courts project. If the City receives favorable bids, staff will return to the City Council to award the contract.
FISCAL IMPACT:
There is no immediate fiscal impact to Council authorizing staff to advertise for construction bids for this project. However, staff estimates that the project could cost $1,635,000. The Fiscal Year (FY) 2023 budget includes $335,000 for the Ventana Tennis Courts project. The table below summarizes the budget and the estimated construction costs for this project.
FY 2023 Capital Project Funding
Project Budget: Ventana Tennis Courts $335,000
Total Project Budget: $335,000
Design Costs $141,622
Estimated Construction Costs $1,635,000
Construction Management 15% $245,250
20% Contingency $327,000
Total Estimated Costs $2,348,872
12.B-1Council Agenda 2-21-2023
Estimated Budget Shortfall $(2,013,872)
The actual budget surplus or shortfall will be based on the actual bids received for the construction of the project. In the event that the total cost of the project is greater than the current available budget, staff will address the budget short fall and provide the City Council with funding options at the time of award of a construction contract.
ALTERNATIVES:
1. Do not authorize staff to advertise for bids; provide staff with direction on how to proceed.
ATTACHMENTS:
None
Prepared by: Meeting Date: February 21, 2023
Madeline Kacsinta, Engineering Technician
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
12.B-2Council Agenda 2-21-2023