PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
Adopt Minutes of the February 21, 2023 Closed, Regular, and Adjourned Special Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Draft Minutes for February 21, 2023
Submitted by: Erica Inderlied, City Clerk Meeting Date: March 7, 2023 City Manager Approval:
Council Agenda 3-7-2023 9.A-1
DRAFT MINUTES
Pismo Beach City Council
Tuesday, February 21, 2023
Special Closed Session—4:30 p.m.
Administration Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 4:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage Council Member Marcia Guthrie
Mayor Pro Tem Mary Ann Reiss
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session items listed below.
Item 3.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: The City of Pismo Beach v. Tetra Tech, Inc.
San Luis Obispo Superior Court Case No. 22CV-0520
Item 3.B: Conference with Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code §54956.9: One potential case
Council Agenda 3-7-2023 9.A-2
Attachment 1
Item 3.C: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-078-017, 320 Main Street
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Justin Carey
Under Negotiation: Price and Terms of Payment
4. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above items.
5. ADJOURNMENT
At 5:18 p.m., to the 5:30 p.m. Regular Meeting.
Council Agenda 3-7-2023 9.A-3
Attachment 1
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Council Member Inman led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
Item 4.A: Presentation: SLOCOG 2023 Regional Transportation Plan (San Luis Obispo Council of Governments)
Presented by Stephen Hanamaikai, San Luis Obispo Council of Governments.
Council Agenda 3-7-2023 9.A-4
Attachment 1
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its 4:30 p.m. Closed Session.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Newton:
San Luis Obispo County Integrated Waste Management Authority (IWMA) Board.
Mayor Waage:
Central Coast Blue Regional Recycled Water Authority.
Central Coast Community Energy (3CE) Policy Board.
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Reiss
Second: Inman
Vote: The motion passed on the following vote (Items 9.A through 9.H):
Ayes: 5 Reiss, Inman, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the February 7, 2023 Regular Meeting.
Council Agenda 3-7-2023 9.A-5
Attachment 1
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for January 29, 2023;
2. Approve the Register of Demands for January 13, 2023 and January 20, 2023.
Item 9.C: Department Activity Reports for January 2023 (All)
Recommendation:
No action recommended; for information only.
Item 9.D: Fiscal Year 2023 Second Quarter Financial Status Report (Feeser)
Recommendation:
Receive as information only. No actions are requested or recommended.
Item 9.E: Monthly Investment Transaction Report of the City’s Cash and Investments for October 2022 of FY 2022-2023 (Feeser)
Recommendation:
No action required; information only.
Item 9.F: Termination of the COVID-19 Emergency Proclamation (Inderlied)
Recommendation:
Adopt a Resolution terminating the local emergency confirmed by City Council on March 17, 2020 and rescinding Resolution R-2020- 026.
Legislative Record: Resolution R-2023-013 adopted.
Item 9.G: Fiscal Year 2023 Revised Appropriations Limit (Gann Limit) for the City of Pismo Beach (Feeser)
Recommendation:
Adopt a Resolution accepting a revised FY 2023 Appropriations Limit for the City of Pismo Beach; rescinding Resolution No. R-2022-044.
Legislative Record: Resolution R-2023-014 adopted.
Council Agenda 3-7-2023 9.A-6
Attachment 1
Item 9.H: AVEVA Select Agreement for Supervisory Control and Data Acquisition (Scada) Wonderware System Upgrade (Feeser)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into an agreement in the amount of $79,297.82 with E&M, Inc. dba AVEVA select, California to upgrade the City’s supervisory control and data acquisition (SCADA) Wonderware system, and appropriating related budget adjustments.
Legislative Record: Resolution R-2023-015 adopted.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
None.
12. BUSINESS ITEMS
Item 12.A: Price Street Double-Loaded Diagonal Parking (Fine)
Recommendation: Provide direction to staff with respect to diagonal parking in the center of Price Street.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Call for public comment:
Don Day commented.
Action: Consensus in support of providing the following direction to staff:
1. Temporarily restripe Price Street with the proposed “double-loaded” center diagonal parking configuration along all blocks that currently have center diagonal parking, for the duration of the summer, including loading zones and omitting bike lanes, curb parking, and parking meters from the test configuration.
Council Agenda 3-7-2023 9.A-7
Attachment 1
2. Conduct outreach to nearby businesses beginning in March regarding the test restriping, seeking feedback throughout and at the end of the demonstration.
3. Return to the City Council with findings following the test restriping, to seek Council direction on the final configuration.
4. Delay final repaving of Price Street until a later phase of the Fiscal Year 2022/23 Paving Project, to occur after summer and contingent upon the Council’s final direction regarding the parking configuration.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Item 12.B: Authorization to Bid the Ventana Tennis Courts Project (Fine)
Recommendation: Authorize staff to advertise for bids for the Ventana Tennis Courts Project.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Authorize staff to advertise for bids for the Ventana Tennis Courts Project.
Motion: Inman
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 5 Inman, Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 12.C: Authorization to Bid the James Way Beautification Project (Fine)
Recommendation: Authorize staff to advertise for bids for the James Way Beautification Project.
Council Agenda 3-7-2023 9.A-8
Attachment 1
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment:
Phyllis Borba commented.
Action: Authorize staff to advertise for bids for the James Way Beautification Project, with the following revision:
1. Include a bid alternative for the elimination of raised tree wells on the inland side of James Way.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus to direct staff to return at the next available meeting with a Policy and Procedure for compliance with Assembly Bill 2449, relating to teleconference participation in legislative meetings.
14. ADJOURNMENT
At 7:09 p.m., to the Adjourned Special Meeting.
Council Agenda 3-7-2023 9.A-9
Attachment 1
Adjourned Special Meeting—Immediately Following Regular Meeting Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in an adjourned special session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 7:13 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
David Fleishman, City Attorney
Erica Inderlied, City Clerk
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. AGENDA ITEMS
Item 3.A: 2023 Annual Advisory Body Appointments (Inderlied)
Recommendation:
Staff will conclude the tabulation of votes, and announce the results, of the appointments made for the Conference and Visitors Bureau Board and Parks, Recreation and Beautification Commission for the Term of March 1, 2023—February 28, 2025.
Presenting staff:
David Fleishman, City Attorney
Erica Inderlied, City Clerk
James R. Lewis, City Manager
Council Agenda 3-7-2023 9.A-10
Attachment 1
Action: Direct staff to add a third Resident Member seat to the Traffic Safety Committee, for a one-year term; Appoint Mike Cotta to the seat, contingent upon Cotta’s acceptance of the appointment.
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 3 Newton, Guthrie, Reiss
Noes: 2 Inman, Waage
Absent: 0
Abstain: 0
Recused: 0
Action: By ballot, the following advisory body appointments were tabulated and announced:
• Conference and Visitors Bureau Board
Jed Bickel, for a two-year term ending February 28, 2025.
James Davison, for a two-year term ending February 28, 2025.
Forest Key, for a two-year term ending February 28, 2025. • Parking Advisory Committee
Jack Krasner, for a two-year term ending February 28, 2025.
Rick Turton, for a two-year term ending February 28, 2025. • Planning Commission
Greg Alex, for a two-year term ending February 28, 2025.
Clare Malone Prichard, for a two-year term ending February 28, 2025.
Reed Van Rozeboom, for a two-year term ending February 28, 2025. • Parks, Recreation and Beautification Commission
Jessica Blackburn, for a two-year term ending February 28, 2025.
Michael Devine, for a two-year term ending February 28, 2025.
Sandra Gore Nielsen, for a two-year term ending February 28, 2025.
4. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
5. ADJOURNMENT
At 7:44 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 3-7-2023 9.A-11
Attachment 1