PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.E
SUBJECT/TITLE:
DESIGNATION OF APPLICANT’S AGENT FOR DISASTER COST RECOVERY
ASSISTANCE
RECOMMENDATION:
Adopt a Resolution identifying the authorized agents for the City’s application(s) for state and federal disaster cost recovery assistance.
BACKGROUND:
On February 8, 2023, staff attended an Applicants’ Briefing for the Presidentially Declared Federal Disaster FEMA-4683 (California Severe Winter Storms, Flooding, Landslides, and Mudslides), also known as the January 2023 storm events. This is the same event for which the City Council declared a state of emergency by adoption of Resolution R- 2023-001 on January 11, 2023, and for which updates are presented to the Council every 60 days.
The purpose of the February 8, 2023 briefing was to provide disaster cost recovery information and application procedures, documentation requirements, deadlines, and other pertinent information specific to the January 2023 storm event. The incident period is December 27, 2022 through January 31, 2023.
City staff has begun the formal application process by completing and submitting the Request for Public Assistance on February 16, 2023. Another key step in the process is for City Council to designate Authorized Agents for the City of Pismo Beach’s applications for cost recovery assistance. Authorized Agents are the City officials authorized by the City Council to execute applications and other documents as required with the Federal Emergency Management Agency (FEMA) and the Governor’s Office of Emergency Services (Cal OES), regarding public assistance. Once the Designation of Applicants Agent’s Resolution (Attachment 1.A) has been submitted, Cal OES will contact City staff to begin working in more detail on cost recovery.
Conclusion and Recommendation
Staff recommends the Council adopt a Resolution (Attachment 1) approving the Cal OES form Designation of Applicant’s Agent Resolution (Attachment 1.A) listing the following City officials as Authorized Agents:
City Manager (James R. Lewis)
Director of Public Works/City Engineer (Benjamin A. Fine).
FISCAL IMPACT:
There is no direct fiscal impact associated with adopting the attached Resolution.
9.E-1Council Agenda 3-7-2023
ALTERNATIVES:
1. Do not approve the Resolution; provide staff with direction.
ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: Designation of Applicant’s Agent Resolution for Non-State Agencies
Prepared by: Meeting Date: March 7, 2023
Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
9.E-2Council Agenda 3-7-2023
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA IDENTIFYING THE AUTHORIZED AGENTS FOR THE CITY’S
APPLICATION(S) FOR STATE AND FEDERAL DISASTER COST RECOVERY
ASSISTANCE
WHEREAS, on January 11, 2023 the City Council adopted Resolution R-2023-001 declaring a state of emergency following severe storm events known as FEMA-4683; and WHEREAS, the City seeks to apply for state and federal disaster cost recovery assistance; and
WHEREAS, the California Governor’s Office of Emergency Services (Cal OES) requires the City’s governing body identify authorized agents for purposes of applying for such assistance.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby approves the Cal OES form “Designation of Applicant’s Agent Resolution for Non- State Agencies” (Exhibit A) identifying the following City Manager and Director of Public Works/City Engineer as authorized agents for purposes of applying for disaster cost recovery assistance.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 7th day of March 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.E-3Council Agenda 3-7-2023
Attachment 1
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR 12167$7($*(1&,(6 %(,75(62/9('%<7+(2)7+(
*RYHUQLQJ%RG\
1DPHRI$SSOLFDQW
7+$725
7LWOHRI$XWKRUL]HG$JHQW
25
7LWOHRI$XWKRUL]HG$JHQW
7LWOHRI$XWKRUL]HG$JHQW
LVKHUHE\DXWKRUL]HGWRH[HFXWHIRUDQGRQEHKDOIRIWKH
1DPHRI$SSOLFDQW
DSXEOLFHQWLW\HVWDEOLVKHGXQGHUWKHODZVRIWKH6WDWHRI&DOLIRUQLDWKLVDSSOLFDWLRQ DQGWRILOHLWZLWKWKH&DOLIRUQLD*RYHUQRU·V2IILFHRI(PHUJHQF\6HUYLFHVIRUWKH SXUSRVHRIREWDLQLQJIHGHUDOILQDQFLDODVVLVWDQFHIRUDQ\H[LVWLQJRUIXWXUHJUDQW SURJUDPLQFOXGLQJEXWQRWOLPLWHGWRDQ\RIWKHIROORZLQJ
-Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), XQGHU -3XEOLF/DZ
DVDPHQGHGE\WKH5REHUW76WDIIRUG'LVDVWHU5HOLHIDQG (PHUJHQF\$VVLVWDQFH$FWRI
DQGRUVWDWHILQDQFLDODVVLVWDQFHXQGHUWKH
&DOLIRUQLD'LVDVWHU$VVLVWDQFH$FW
- Flood Mitigation Assistance Program (FMA)XQGHU6HFWLRQRIWKH1DWLRQDO )ORRG,QVXUDQFH$FWRI
- National Earthquake Hazards Reduction Program (NEHRP) 86&RGH E
$
L[
DQG86&RGH
E
%
1DWLRQDO(DUWKTXDNH+D]DUGV
5HGXFWLRQ3URJUDPDQGDOVR7KH&RQVROLGDWHG$SSURSULDWLRQV$FW'LY) 'HSDUWPHQWRI+RPHODQG6HFXULW\$SSURSULDWLRQV$FW3XE/1R - California Early Earthquake Warning (CEEW)XQGHU&$*RY&RGH²*RY7LWOH 'LY&KDSWHU$UWLFOH6HFWLRQV 7KDWWKH DSXEOLFHQWLW\HVWDEOLVKHGXQGHUWKH
1DPHRI$SSOLFDQW
ODZVRIWKH6WDWHRI&DOLIRUQLDKHUHE\DXWKRUL]HVLWVDJHQW V
WRSURYLGHWRWKH
*RYHUQRU·V2IILFHRI(PHUJHQF\6HUYLFHVIRUDOOPDWWHUVSHUWDLQLQJWRVXFKVWDWH GLVDVWHUDVVLVWDQFHWKHDVVXUDQFHVDQGDJUHHPHQWVUHTXLUHG 67$7(2)&$/,)251,$
&$/,)251,$*29(5125
62)),&(2)(0(5*(1&<6(59,&(6
'(6,*1$7,212)$33/,&$17
6$*(175(62/87,21
12167$7($*(1&,(6
2(6)3'
5HY
5(&29(5<',5(&725$7(
),1$1&,$/352&(66,1*',9,6,21
&DO2(6,'1R
BBBBBBBBBBBBB
OES-)3' Rev. 2022 3DJHRI
079-57414
City Council City of Pismo Beach
City Manager (James R. Lewis)
Director of Public Works/City Engineer (Benjamin A. Fine) N/A
City of Pismo Beach
City of Pismo Beach
9.E-4Council Agenda 3-7-2023
Attachment 1A
Please check the appropriate box below
7KLVLVDXQLYHUVDOUHVROXWLRQDQGLVHIIHFWLYHIRUDOORSHQDQGIXWXUH GLVDVWHUVJUDQWVGHFODUHGXSWRWKUHH
\HDUVIROORZLQJWKHGDWHRIDSSURYDO
7KLVLVDGLVDVWHUJUDQWVSHFLILFUHVROXWLRQDQGLVHIIHFWLYHIRURQO\ GLVDVWHUJUDQWQXPEHU
V
3DVVHGDQGDSSURYHGWKLV BBGD\RI
1DPHDQG7LWOHRI*RYHUQLQJ%RG\5HSUHVHQWDWLYH
1DPHDQG7LWOHRI*RYHUQLQJ%RG\5HSUHVHQWDWLYH
1DPHDQG7LWOHRI*RYHUQLQJ%RG\5HSUHVHQWDWLYH
CERTIFICATION
, GXO\DSSRLQWHGDQG RI
1DPH
7LWOH
GRKHUHE\FHUWLI\WKDWWKHDERYHLVDWUXHDQG
1DPHRI$SSOLFDQW
FRUUHFWFRS\RIDUHVROXWLRQSDVVHGDQGDSSURYHGE\WKH
*RYHUQLQJ%RG\
RIWKHRQWKHGD\RI
1DPHRI$SSOLFDQW
6LJQDWXUH
7LWOH
67$7(2)&$/,)251,$
&$/,)251,$*29(5125
62)),&(2)(0(5*(1&<6(59,&(6
'(6,*1$7,212)$33/,&$17
6$*(175(62/87,21
12167$7($*(1&,(6
2(6)3'
5HY
5(&29(5<',5(&725$7(
),1$1&,$/352&(66,1*',9,6,21
OES-)3'- Rev. 2022 3DJHRI
✔
7th March 23
(to be added)
(to be added)
(to be added)
Erica Inderlied City Clerk
City of Pismo Beach
City Council
City of Pismo Beach 7th March 23
City Clerk
9.E-5Council Agenda 3-7-2023
Attachment 1A
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
:KHQFRPSOHWLQJWKH&DO2(6)RUP$SSOLFDQWVVKRXOGILOOLQWKHEODQNVRQSDJHV DQG7KHEODQNVDUHWREHILOOHGLQDVIROORZV
Resolution Section:
Governing Body
7KLVLVWKHJURXSUHVSRQVLEOHIRUDSSRLQWLQJDQGDSSURYLQJWKH $XWKRUL]HG$JHQWV
([DPSOHVLQFOXGH
%RDUGRI'LUHFWRUV&LW\&RXQFLO%RDUGRI6XSHUYLVRUV%RDUGRI (GXFDWLRQHWF
Name of Applicant
7KHSXEOLFHQWLW\HVWDEOLVKHGXQGHUWKHODZVRIWKH
6WDWHRI&DOLIRUQLD
([DPSOHVLQFOXGH
6FKRRO'LVWULFW2IILFHRI(GXFDWLRQ&LW\&RXQW\RU1RQSURILW DJHQF\WKDWKDVDSSOLHGIRUWKHJUDQWVXFKDV
&LW\RI6DQ'LHJR6DFUDPHQWR
&RXQW\%XUEDQN8QLILHG6FKRRO'LVWULFW1DSD&RXQW\2IILFHRI(GXFDWLRQ 8QLYHUVLW\6RXWKHUQ&DOLIRUQLD
Authorized Agent
7KHVHDUHWKHLQGLYLGXDOVWKDWDUHDXWKRUL]HGE\WKH*RYHUQLQJ%RG\ WR HQJDJH ZLWK WKH )HGHUDO (PHUJHQF\ 0DQDJHPHQW $JHQF\ DQG WKH&DOLIRUQLD *RYHUQRU·V2IILFHRI(PHUJHQF\6HUYLFHVUHJDUGLQJJUDQWVIRUZKLFKWKH\KDYHDSSOLHG 7KHUHDUHWZRZD\VRIFRPSOHWLQJWKLVVHFWLRQ
7LWOHV2QO\
7KHWLWOHVRIWKH$XWKRUL]HG$JHQWVVKRXOGEHHQWHUHGKHUHQRWWKHLU QDPHV7KLVDOORZVWKHGRFXPHQWWRUHPDLQYDOLGLIDQ$XWKRUL]HG$JHQWOHDYHV WKHSRVLWLRQDQGLVUHSODFHGE\DQRWKHULQGLYLGXDO,I´7LWOHV2QO\µLVWKHFKRVHQ PHWKRGWKLVGRFXPHQWPXVWEHDFFRPSDQLHGE\HLWKHUDFRYHUOHWWHUQDPLQJ WKH$XWKRUL]HG$JHQWVE\QDPHDQGWLWOHRUWKH&DO2(6$$1DPHV GRFXPHQW7KHVXSSRUWLQJGRFXPHQWFDQEHFRPSOHWHGE\DQ\DXWKRUL]HG SHUVRQZLWKLQWKH$JHQF\
HJDGPLQLVWUDWLYHDVVLVWDQWWKH$XWKRUL]HG$JHQW
VHFUHWDU\WRWKH'LUHFWRU
,WGRHVQRWUHTXLUHWKH*RYHUQLQJ%RG\·VVLJQDWXUH
1DPHVDQG7LWOHV
,IWKH*RYHUQLQJ%RG\VRFKRRVHVWKHQDPHVand WLWOHVRIWKH $XWKRUL]HG$JHQWVZRXOGEHOLVWHG$QHZ&DO2(6)RUPZLOOEHUHTXLUHGLI DQ\RIWKH$XWKRUL]HG$JHQWVDUHUHSODFHGOHDYHWKHSRVLWLRQOLVWHGRQWKH GRFXPHQWRUWKHLUWLWOHFKDQJHV
67$7(2)&$/,)251,$
&$/,)251,$*29(5125
62)),&(2)(0(5*(1&<6(59,&(6
'(6,*1$7,212)$33/,&$17
6$*(175(62/87,21
12167$7($*(1&,(6
2(6)3'
5HY
5(&29(5<',5(&725$7(
),1$1&,$/352&(66,1*',9,6,21
OES-)3'- Rev. 2022 3DJHRI
9.E-6Council Agenda 3-7-2023
Attachment 1A
Checking Universal or Disaster-Specific Box:$8QLYHUVDOUHVROXWLRQLVHIIHFWLYHIRUDOO SDVWGLVDVWHUVDQGIRUWKRVHGHFODUHGXSWRWKUHH
\HDUVIROORZLQJWKHGDWHRI
DSSURYDO8SRQH[SLUDWLRQLWLVQRORQJHUHIIHFWLYHIRUQHZGLVDVWHUVEXWLWUHPDLQV LQHIIHFWIRUGLVDVWHUVGHFODUHGSULRUWRH[SLUDWLRQ,WUHPDLQVHIIHFWLYHXQWLOWKH GLVDVWHUJRHVWKURXJKFORVHRXWXQOHVVLWLVVXSHUVHGHGE\DQHZHUUHVROXWLRQ Governing Body Representative
7KHVHDUHWKHQDPHVDQGWLWOHVRIWKHDSSURYLQJ
%RDUG0HPEHUV
([DPSOHVLQFOXGH
&KDLUPDQRIWKH%RDUG'LUHFWRU6XSHULQWHQGHQWHWF7KH QDPHVDQGWLWOHVcannot EHRQHRIWKHGHVLJQDWHG$XWKRUL]HG$JHQWV$ PLQLPXPRIWKUHH
DSSURYLQJERDUGPHPEHUVPXVWEHOLVWHG,IOHVVWKDQWKUHH DUHSUHVHQWPHHWLQJPLQXWHVPXVWEHDWWDFKHGLQRUGHUWRYHULI\DTXRUXPZDV PHW
Certification Section:
Name and Title
7KLVLVWKHLQGLYLGXDOLQDWWHQGDQFHZKRUHFRUGHGWKHFUHDWLRQDQG DSSURYDORIWKLVUHVROXWLRQ
([DPSOHVLQFOXGH
&LW\&OHUN6HFUHWDU\WRWKH%RDUGRI'LUHFWRUV&RXQW\&OHUN HWF7KLVSHUVRQcannotEHRQHRIWKHGHVLJQDWHG$XWKRUL]HG$JHQWVRU $SSURYLQJ%RDUG0HPEHU,IDSHUVRQKROGVWZRSRVLWLRQV VXFKDV&LW\0DQDJHU
DQG6HFUHWDU\WRWKH%RDUG
DQGWKH&LW\0DQDJHULVWREHOLVWHGDVDQ
$XWKRUL]HG$JHQWWKHQWKDWSHUVRQFRXOGVLJQWKHGRFXPHQWDV6HFUHWDU\WR WKH%RDUG
QRW&LW\0DQDJHU
WRHOLPLQDWH´6HOI&HUWLILFDWLRQµ
67$7(2)&$/,)251,$
&$/,)251,$*29(5125
62)),&(2)(0(5*(1&<6(59,&(6
'(6,*1$7,212)$33/,&$17
6$*(175(62/87,21
12167$7($*(1&,(6
2(6)3'
5HY
5(&29(5<',5(&725$7(
),1$1&,$/352&(66,1*',9,6,21
OES-)3'- Rev. 2022 3DJHRI
9.E-7Council Agenda 3-7-2023
Attachment 1A