AGENDA
Pismo Beach City Council
Wednesday, March 29, 2023
Time Meeting Type Physical Location Virtual Participation Option 11:30 a.m. Closed Session City Hall None
12:00 p.m. Special Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda.
0. HYBRID MEETING INSTRUCTIONS:
These meetings are being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch these meetings and submit public comment are provided below.
Watch and participate in person:
• Special Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. • To make Special Meeting public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. • To make Closed Session public comment, please be present in the Council Chamber at the start of Closed Session; the Mayor will call for public comment prior to commencing the closed proceedings.
Watch and participate via Zoom:
• Special Meeting only: Click this link on any computer or mobile device:
https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser. • To make Special Meeting public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.
Listen and participate via telephone:
• Special Meeting only: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
• To make Special Meeting public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.
Watch online:
• Special Meeting only: Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.
Watch on Channel 20:
• Special Meeting only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.
Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.
Submit written comment:
• Special Meeting and Closed Session: In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Special Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.
Submit voicemail comment:
• Special Meeting and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting.
Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.
Please note:
• Meetings may begin a few minutes after the scheduled start time. • Meetings will be recorded, except closed sessions; these recordings are public record. • Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. • Phone numbers of voicemail commenters may be visible in the public record along with transcripts.
Please contact City Clerk Erica Inderlied at [email protected] with questions.
Pismo Beach City Council Agenda March 29, 2023
Special Closed Session—11:30 a.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. PUBLIC COMMENT PERIOD – Council Chamber
At this time, members of the public may comment on any item appearing on the agenda.
Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-078-017, 320 Main Street
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Justin Carey
Under Negotiation: Price and Terms of Payment
Item 3.B: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-076-027, 350 Pismo Ave., Pismo Beach Agency Negotiator: James R. Lewis
Negotiating Parties: Joseph Wolosz
Under Negotiation: Price and Terms of Payment
4. CLOSED SESSION REPORT
If a regular meeting follows this Closed Session, the Closed Session Report will be made during the regular meeting.
5. ADJOURNMENT
Meeting Time Date Location
Special Meeting 12:00 p.m. Wednesday, March 29, 2023 Council Chamber, City Hall
Pismo Beach City Council Agenda March 29, 2023
Special Meeting—12:00 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item appearing on the agenda.
Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
3. AGENDA ITEMS - May be reordered and heard prior to Public Hearings
Item 3.A: Presentations from Design-Build Entities for the Public Safety Facility Design-Build Project (Garcia)
Recommendation:
Receive presentations from Design-Build Entity teams F&H/LDA and Swinerton/Ten Over for the Public Safety Facility Project. (No packet materials.)
4. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken
5. ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:
Meeting Time Date Location
Closed Session 12:00 p.m. Thursday, March 30, 2023 City Hall Regular Meeting 5:30 p.m. Tuesday, April 4, 2023 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).
AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the September 1, 2023 meeting(s) of the Pismo Beach City Council was posted on March 27, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.
Erica Inderlied, City Clerk
Pismo Beach City Council Agenda March 29, 2023
Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.
Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.
Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.
Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.
Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.
Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-
35.104 ADA Title II).
PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #3.A
SUBJECT/TITLE:
PRESENTATIONS FROM DESIGN-BUILD ENTITIES FOR THE PUBLIC SAFETY
FACILITY DESIGN-BUILD PROJECT
RECOMMENDATION:
Receive presentations from Design-Build Entity teams F&H/LDA and Swinerton/Ten Over for the Public Safety Facility Project.
BACKGROUND:
The City Council set a goal to have a modern Public Safety Facility to replace the current Fire Station on Bello Street, Station 64, and to expand the Police Station to meet the modern needs for the City’s public safety professionals. The proposed project seeks to achieve multiple goals, including honoring the site’s history by incorporating the façade of the City’s original elementary school into the new design, reducing fire response time by more than one minute, and evaluating opportunities for the police station.
To deliver the project in an expeditious manner, staff proposed the use of Design-Build procurement, as allowable under California Public Contract Code Section 22160. Design- Build method of delivery allows for using “best value” procurement to reduce project costs, expedited project completion, and design features that are not achievable through the traditional design-bid-build method. “Best value” means a value determined by evaluation of objective criteria that relate to price, features, functions, life-cycle costs, experience, and past performance. A best value determination may involve the selection of the lowest cost proposal meeting the interests of the local agency and meeting the objectives of the project, selection of the best proposal for a stipulated sum established by the City, or a tradeoff between price and other specified factors.
After a comprehensive Request for Qualifications process, on January 4, 2022, the City Council approved three Design-Build-Entities (DBE): F&H/LDA, Erickson-Hall/PBK-WLC, and Swinerton/Ten Over.
On December 2, 2022, the City released the Request for Proposals to the three DBE teams. Following release, the City was notified that the Erickson-Hall/PBK-WLC team would be withdrawing from consideration. The RFP process included the bridging and criteria documents developed by Mary McGrath Architects/Manns Woodward Studios and the technical documents provided by the City and Vanir Construction Management, as the City’s Owner Representative.
On March 2, 2023, the teams from F&H/LDA and Swinerton/Ten Over submitted complete and comprehensive submittals. Following the submittal, the City’s evaluation committee met to review both proposals. The evaluation committee is comprised of the following staff: Assistant City Manager, Police Chief, Fire Chief, Community Development Director, Public Works Director, Building Official, and Senior Engineer.
Council Agenda 3-29-2023 3.A-1
The City Council has indicated a desire to provide input on the design by receiving public presentations of the proposals prior to the final staff recommendation on the selected DBE Team. As such, each team will be providing a presentation as part of this meeting.
Each DBE team will be provided 30 minutes to make its presentation, followed by a 20- minute question period by the City Council to the DBE Team. Staff will be collecting feedback from the City Council and will then assign points as appropriate to the scoring matrix.
Recommendation and Next Steps
Staff recommends that the City Council receive presentations from F&H/LDA and Swinerton/Ten Over on their proposals for the Public Safety Facility Project and provide feedback.
FISCAL IMPACT:
There is no direct fiscal impact related to this action.
ALTERNATIVES:
1. Request more information from staff.
ATTACHMENTS:
None.
Submitted by: Meeting Date: March 29, 2023
Jorge Garcia, Assistant City Manager
City Manager Approval:
Council Agenda 3-29-2023 3.A-2