PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.G
SUBJECT/TITLE:
PURCHASE OF 2023 LOAD AND PACK PUBLIC WORKS VEHICLE FROM BROYHILL INC.
RECOMMENDATION:
Adopt a Resolution authorizing the purchase of one replacement 2023 Load and Pack Vehicle from Broyhill Inc. in the amount of $261,239 in Fiscal Year 2023.
BACKGROUND:
The Fiscal Year (FY) 2023 Motor Vehicle Replacement Fund budget includes $265,000 for a Broyhill 2023 Load and Pack with Self-Dumping Box replacement for the Public Works “Load and Pack” vehicle, PWLP2014.
The Load and Pack is an essential piece of equipment needed for the Public Works Department to keep the city and beach clean. A full 55-gallon trash bag can weigh up to 65 pounds. Emptying trash cans for eight hours a day can put a strain on the body and lead to employee injuries and workers compensation claims. To ease the burden on staff, limit workplace injuries, and make the task of picking up trash more efficient, the City invested in its last Load and Pack in 2014. Due to ongoing maximized use and exposure to sand and saltwater, the Load and Pack has sustained severe rust and increasing mechanical errors when operating. Recent repairs have become more serious and costly.
The lifespan of this vehicle as notated on the Motor Vehicle Replacement Schedule is 7 years, indicating that the current Load and Pack has reached its full lifespan.
Staff contacted Broyhill, the only manufacturer of this specific type of four-wheel drive trash collection system, to inquire about leasing or refurbished options. Broyhill does not provide leasing and does not currently have any refurbished options available; therefore, a new vehicle is the only viable option identified.
The 2023 Load and Pack is made with improved safety features including four video cameras, 12-volt cab power, cab fan, and in-cab air ride control. The Tier 4 Final engine meets all requirements per the Air Quality Control Board. Additionally, the chassis frame and articulation units are hot-dipped galvanized to minimize corrosion from salt and sand, expanding the lifespan of the machine. The Load and Pack is a build-to-order piece of equipment and if approved, Broyhill has quoted between 60–120 days to build the machine and 1–2 weeks for shipping, therefore initiating the order process now will help the City obtain the replacement vehicle as soon as possible.
Conclusion and Recommendation
In order to initiate the build-to-order process for this critical Public Works maintenance equipment, staff recommends Council adopt a Resolution (Attachment 1) authorizing the purchase of a replacement 2023 Load and Pack with Self-Dumping Box in the amount of $261,239.
9.G-1Council Agenda 4-4-2023
FISCAL IMPACT:
The FY 2023 Motor Vehicle Replacement Fund budget includes $265,000 to replace the current load and pack PWLP2014.
FY 2023 Budget $265,000
2023 Load and Pack $242,449
California Use Tax $18,790
Total $261,239
Remaining Budget $3,761
The remaining funds will be used to purchase safety lights, a radio system, and additional equipment as needed.
ALTERNATIVES:
1. Do not authorize the Resolution; provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A. Exhibit A to Resolution: Broyhill Quote
Prepared by: Meeting Date: April 4, 2023
Leah Moss, Administrative Secretary
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
9.G-2Council Agenda 4-4-2023
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE PURCHASE OF ONE REPLACEMENT 2023 LOAD AND PACK VEHICLE FROM BROYHILL INC. IN THE AMOUNT OF $261,239 IN FISCAL YEAR 2023
WHEREAS, the Fiscal Year (FY) 2023 Motor Vehicle Replacement Fund budget includes $265,000 for a Broyhill 2023 Load and Pack with Self-Dumping Box replacement for the Public Works Load and Pack vehicle, PWLP2014; and
WHEREAS, the Load and Pack is an essential piece of equipment needed for the Public Works Department to keep the city and beach clean; and
WHEREAS, Broyhill is the only manufacturer of this specific type of four-wheel drive trash collection system, and does not provide leasing and does not currently have any refurbished options available; and
WHEREAS, the Load and Pack is a build-to-order piece of equipment and Broyhill has quoted between 60-120 days to build the machine plus 1-2 weeks for shipping.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of one replacement 2023 Load and Pack with Self- Dumping Box from Broyhill, Inc. in the amount of $261,239 in Fiscal Year 2023 (quote provided as Exhibit A).
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 4th day of April 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.G-3Council Agenda 4-4-2023
Attachment 1
City of Pismo Beach Daniel Johnson, Fleet Services 03-01-2023550 Frady Lane Pismo Beach CA 93449 Quote for ’23 Load and Pack w/ Self-Dumping Box
1 New ’23 Load and Pack $218,990.00 w/ 1 Self-Dumping box (mounted with cab controls) 17,680.00 Hot Dipped Galvanized Chassis Frame & Articulation 1,999.00 Frt. to Pismo Beach CA 3,780.00 Total $ 242,449.00 Important Please Read Important Delivery could be up to 120+ Days after receipt of order. Price reflects Diesel Tier 4 Final EPA Mandates. Load and Pack instruction for the drivers and the mechanics will be held at the time of delivery, only. Late supply chain pricing has not been passed on to the buyer. Improvements include: new 74 hp Deutz diesel performance – Tier 4 Final engine, 4 video cameras, 12-volt cab accessory power, cab fan, In cab air ride control and more. Chassis frame and articulation units are hot dipped galvanized to minimize corrosion from salt and sand. Hot Dip chassis and articulation joint cost. All State taxes and fees must be paid directly to the State of California. By accepting this quote your accounts payable dept. agrees to our payment terms of 15 days (small business) from delivery. Please pass this on to your Acct’g Dept. If your freight is less a credit will be placed on our account. Thank you for being a great customer of Broyhill – we continually value input and suggestions from our great customers. Thank you! Craig
9.G-4Council Agenda 4-4-2023
Attachment 1A