Miscellaneous Budget Adjustments for
Fiscal Year 2023
Agenda Item 12.B
By Nadia Feeser, Administrative Services Director
Meeting Date: April 4, 2023
Overview
•Miscellaneous budget adjustments in FY 2023
•Proposed Miscellaneous Budget Adjustments for FY 2023:
•Proposes to us $679,814 of General Fund Contingency Budget to offset General Fund impact of legal costs and adjustments for projected actual costs. Leaves $33,275.
Category
FY 2023 Proposed
Budget Adjustment
Fiscal Impact
Legal Costs (961,060)$
Adjust for Projected Actual costs (117,500)
Accounting Adjustment (26,699)
Additional Grant Funds -
Project De-appropriation 1,496,729
Total Fiscal Impact 391,470$
2 Legal Costs
•Appropriate funds for legal costs for V. Lopez Jr. and Sons case and Pismo Beach Self-Storage (PBSS).
•City seeking recovery of Development Impact Fees
from PBSS
•Total additional budget all funds: $961,060.
Description Fund
One-
time/
Ongoing
FY 2023
Proposed
Budget
Adjustment
Adjust budget to reflect projected actual spending General Fund One-time 150,000$ De-appropriate General Fund Contingency to
support General Fund legal costs
General Fund One-time (413,245)
Pismo Beach Self-Storage Judgment Payment General Fund One-time 263,245 Pismo Beach Self-Storage Judgment Payment Circulation Fees One-time 266,795 Pismo Beach Self-Storage Judgment Payment Water Expansion Fund
One-time 474,577
Pismo Beach Self-Storage Judgment Payment Wastewater
Expansion
One-time 219,688
Total 961,060$ 3
Adjustments for Projected Actual Costs
4 •Majority of adjustments reflect additional cost
for providing same service level or to meet
regulations
•Most significant items include:
•$80,000 Visitor Information Center
(furniture, electrical, outdoor signage
advertising the new VIC, minor remodeling,
IT costs). $60K General Fund, $20K LBID Fund
•$50,000 for the increased cost of biosolids
treatment and disposal in the Wastewater
Enterprise Fund
•$50,000 Replace City Hall doors for keyless
entry access
•Total additional budget all funds: $117,500.
Accounting Adjustments
Description Fund
One-
time/
Ongoing
FY 2023 Proposed
Budget
Adjustment
Revenues
Correction to transfer in from Circulation Fee Fund Capital Projects One-time (178,000)$ Correction to transfer in from Half-Cent Sales Tax
Fund
Capital Projects One-time 178,000
Move Capital project to Capital Fund from 6101 to
6103
Water Construction Fund One-time 1,803,500
Move LBID funds for Spyglass sidewalk to Paving
project
Capital Projects One-time -
Remove unbalanced transfer Capital Projects One-time (27,179) Subtotal Revenues 1,776,321$
Expenditures
Adjust budget between accounts General Fund Ongoing -$
Adjust budget between accounts Pier Enterprise Fund One-time - Move Capital project to Capital Fund from 6101 to
6103
Water Enterprise Fund One-time -
Move Capital project to Capital Fund from 6101 to
6103 Water Construction Fund One-time 1,803,500
Move LBID funds for Spyglass sidewalk to Paving
project Lodging Business Improvement One-time -
Move LBID funds for Spyglass sidewalk to Paving
project Capital Projects One-time -
Remove unbalanced transfer Water Enterprise Fund One-time (480) Subtotal Expenditures 1,803,020$
Net Revenues less Expenditures (26,699)$
•Reflect accounting corrections
(changing accounts) and
removing unbalanced transfers
•Total additional budget all funds:
$26,699.
5 Additional Grant Funding
Description Fund
One-
time/
Ongoing
FY 2023
Proposed
Budget
Adjustment
Revenues
Bello Bridge grant funds awarded Capital Projects One-time 252,000$ State of California Grant for Wellness and mental
health for training and equipment
General Fund One-time 20,000
Subtotal Revenues 272,000$
Expenditures
Bello Bridge grant funds - retroactive change
orders during construction (fully reimbursed with
grant revenues)
Capital Projects One-time 252,000$
State of California Grant for Wellness and mental
health for training and equipment
General Fund One-time 20,000
Subtotal Expenditures 272,000$
Net Revenues less Expenditures -$
•Bello Bridge Grant Funds Awarded
$252,000 of grant revenues and
expenditures (already spent)
•State of California Police Wellness
and mental health grant
•Total additional budget all funds:
$272,000 revenues and
expenditures = $0 net fiscal impact.
6 Project De-Appropriations
•Completed, cancelled, or delayed projects
•Free up budgeted funds for other current priorities
•Total savings across all funds: $1,469,729.
•Most significant savings in Water and Wastewater
Enterprise Funds for delayed and completed
projects
•Pacific Estates Reservoir Maintenance:
scheduled for FY 2026: $859,300 savings
•Shell Beach Reservoir 1 Replacement: project
completed, $285,672 savings
•Harloe Bluff Stabilize Lift Station: scheduled
for FY 2026: $135,000 savings
•Wadsworth Underpass lighting: delayed,
$100,000 savings
7 Fiscal Impact
Fund Type
FY 2023 Proposed
Budget Adjustment
Wastewater Treatment Fund Exp (70,710.30)
Subtotal Wastewater Treatment Fund Net 70,710.30
Wastewater Capital Projects Rev (1,000,000.00)
Wastewater Capital Projects Exp (1,000,000.00)
Subtotal Wastewater Capital Projects Net -
Wastewater Expansion Exp 219,687.71
Subtotal Wastewater Expansion Net (219,687.71)
Pier Enterprise Fund Rev (4,759.41)
Pier Enterprise Fund Exp (31,759.41)
Subtotal Pier Enterprise Fund Net 27,000.00
Parking Enterprise Fund Exp (94.00)
Subtotal Parking Enterprise Fund Net 94.00
Technology Service Fund Rev 14,762.84
Technology Service Fund Exp 37,207.20
Subtotal Technology Service Fund Total Net (22,444.36)
Motor Vehicle Fund Rev 7,300.00
Motor Vehicle Fund Exp 7,300.00
Subtotal Motor Vehicle Fund Net -
Total All Funds 391,470.04$
Fund Type
FY 2023 Proposed
Budget Adjustment
General Fund Rev 20,000.00$
General Fund Exp (243,256.37)
Subtotal General Fund Net 263,256.37
Half Cent Sales Tax Fund Exp (12,296.44)
Subtotal Half Cent Sales Tax Fund Net 12,296.44
Lodging Business Improv District (LBID) Fund Exp 20,000.00 Subtotal LBID Fund Net (20,000.00)
Capital Projects Rev 5,150.69
Capital Projects Exp 178,407.47
Subtotal Capital Projects Net (173,256.78)
Circulation Fees Exp 176,795.00
Subtotal Circulation Fees Net (176,795.00)
Water Enterprise Fund Exp (1,104,873.90)
Subtotal Water Enterprise Fund Net 1,104,873.90
Water Construction Fund Rev 658,528.10
Water Construction Fund Exp 658,528.10
Subtotal Water Construction Fund Net -
Water Expansion Fund Exp 474,577.12
Subtotal Water Expansion Fund Net (474,577.12)
8 Recommendation
•Staff recommends that Council adopt a Resolution
approving and appropriating miscellaneous budget
adjustments for FY 2023.
9