City of Pismo Beach FY 2024 & FY 2025
Two -Year Budget Update
Agenda Item 3.A
City Manager and Department Heads
Meeting Date: April 25, 2023
Agenda
•City Goals
•Budget Theme: Enhancing our Quality of Life
•Budget Overview
•Reserves
•Fiscal Policies –Council Direction needed
•City Goals–Council Direction needed
•Position Changes –Council Direction Needed
•Cost Allocation Plan -Council Direction Needed
•Vehicles
•Department Work Plans –Council Direction Needed
2 City Goals
City Goals
Maintain a Focus on Public Safety
Goal statement:Focus on providing resources toward ensuring the safety of the community.
Priorities:
Build a state-of-the-art Public Safety Facility and enhance the Police presence in the downtown area
Prioritize the recruitment and retention of Police personnel Support technology investments that enhance public safety 4 City Goals
Water Supply,Conservation and Central Coast Blue
Goal statement:Sustain the City's water supply by completing Central Coast Blue and pursuing access to new, high-quality and reliable water sources; promoting conservation; and conducting public outreach and education.
Priorities:
Implement Central Coast Blue,working with partner agencies Promote water conservation
Pursue additional water supplies and options for storage Conduct public outreach and education
5 City Goals
Community Character,Beautification,and Quality of
Life for Residents
Goal statement:Build on the strength of our local community to preserve the City’s “Classic California” charm and ensure an exceptional quality of life for residents.
Priorities:
Invest in neighborhoods including road,sidewalk,and park improvements Continue investments in sports courts and other amenities,including facilitating evening use Complete updates to the Local Coastal Plan,General Plan,and Zoning Code Implement community beautification strategies
Deliver exceptional services to the public
Invest in coastal access and bluff repair
6 City Goals
Traffic,Circulation and Parking
Goal statement:Improve traffic flow and parking assets to meet the needs of current and future residents and visitors.
Priorities:
Continue to work on downtown parking solutions,including acquiring additional parking assets, and adopt strategies outlined in the Parking Management Plan Complete and implement the Bicycle and Pedestrian Master Plan,and maintain existing infrastructure
Complete the acquisition of Dolliver Street from the state and make circulation improvements in accordance with the General Plan Circulation Element 7 City Goals
Housing and Homelessness
Goal statement:Support regional efforts to address housing needs and homelessness Priorities:
Complete affordable housing projects
Support and participate in regional efforts in a collaborative manner Invest in housing and homelessness assistance projects where feasible 8 Enhancing our Quality of Life
Enhancing our Quality of Life
•The City of Pismo Beach serves the community by providing community-wide sustainability, beautification, and quality-of-life enhancements to our residents and visitors. •“Enhancing our Quality of Life” through:
•Sustainability:
•Lead agency on Central Coast Blue for water sustainability •Leader in the community on fiscal sustainability through prudent and efficient budgeting practices, fiscal policies •Effective vegetation management
•Emergency preparedness•Beautification:
•Major investments in paving, streetscape, landscaping, beautification•Legendary customer service:
•Leader in providing “Next Level” services through MyCOP, My Public Works, FAST permitting •Focus on retaining high quality employees
•Maintenance of top notch employee culture
•Investing in technology to deliver better services 10
Budget Overview
FY 2024 & FY 2025 Budget Overview
FY 2024 and FY 2025 tentative Proposed Budgets for All Budgeted Funds. Numbers are not final pending:
•Updated revenue projections
•Internal Service Fund allocations
•Work Plan (City Goals and Departmental Initiatives) funding support •Includes all work plans to provide Council with tentative proposed budget Proposed Budget May 11, 2023
12 FY 2024 & FY 2025 Budget Overview
•Total Budget = Includes all revenues & expenditures Operating (ongoing) + One-time •Operating Budget = Ongoing Revenues and Expenditures
•Structurally Balanced Budget = Ongoing revenues are greater than or equal to ongoing expenditures
•Fund Balance used for one-time capital investment
13 What is included in the Base Budget?
Includes:
•Current staffing levels and operating costs to maintain the City’s current operations.
•Known cost increases for step/merit increases, benefits, contracts, materials & supplies, and other operating costs.
•Revenue projections
•General Fund contingency = $1.0 Million per year, or 2.5% and 3.0% in FY 2024 and FY 2025, respectively, of General Fund budgeted expenditures Does Not Include:
•One-time Capital & Special Projects
•City Goals, Work Plan Budget Requests
14 What is included in the Proposed Budget?
Includes:
•City Goals
•Department Initiatives
•Technology Master Plan
•Large Capital Investments (FY 2025 Paving Project, Central Coast Blue, etc.
•CalPERS pension cost increases and management –based on Personnel cost savings
Does NOT include:
•Public Safety Facility project
15 FY 2024 & FY 2025
All Funds Proposed
Budget
•FY 2024 and FY 2025
tentative Proposed
Budgets for All Budgeted
Funds
•Fund Balance used for one-
time capital investment
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
FY 2024 Proposed Budget FY 2025 Proposed Budget
FY 2024 & FY 2025 All Funds Proposed Budget
Revenues Expenditures
FY 2024 & FY 2025
All Funds Proposed
Operating Budget
•FY 2024 and FY 2025
tentative Proposed
Budgets for All Budgeted
Funds
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
FY 2024 Proposed Budget FY 2025 Proposed Budget
FY 2024 & FY 2025 All Funds Proposed Operating
Budget
Revenues Expenditures
FY 2024 & FY 2025
General Fund
Proposed Budget
•FY 2024 and FY 2025
tentative Proposed
Budgets for General Fund
•Fund Balance used for one-
time capital investment
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
FY 2024 Proposed Budget FY 2025 Proposed Budget
FY 2024 & FY 2025 General Fund Proposed
Budget
Revenues Expenditures
FY 2024 & FY 2025
General Fund
Proposed Operating
Budget
•FY 2024 and FY 2025
tentative Proposed
Budgets for General Fund
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
FY 2024 Proposed Budget FY 2025 Proposed Budget
FY 2024 & FY 2025 General Fund Proposed
Operating Budget
Revenues Expenditures
Other Funds
•Other City Funds are balanced,
meaning there are sufficient
funds to support the proposed
budgets
•Leaves $2.0 million available in
Half-Cent Sales Tax Fund, Gas Tax
Fund, and Local Transportation
Fund combined beginning in FY
2026 for a Paving Project
•Water and Wastewater Funds
reflect the proposed new
adopted rates and financial plan.
($thousands)
Fund Title
FY 2024
Projected
Ending Fund
Balance
FY 2025
Projected
Ending Fund
Balance
Half-Cent Sales Tax Fund 657 612 Can be used Gas Tax Fund 252 550 for Paving:
Local Transportation 623 896 Total $2.0 M Housing In Lieu Fee 995 1,085
LBID Operations 310 17
LBID Improvements 750 2,112
Park Development Fund 29 15
Water Enterprise Funds 4,954 3,908
Wastewater Enterprise Funds 7,086 7,143
Parking Enterprise 7,742 9,804
20 General Fund
Reserves
General Fund Reserves
Reserve
FY 2024 Proposed
Amount
FY 2025 Proposed
Amount
General Fund 25% Reserve $7,331,470 $7,523,437
City Building Reserve 500,000 500,000
Risk Management Reserve 250,000 250,000
Budget Stabilization Set-
Aside 2,000,000 2,000,000
CalPERS Pension Set-Aside 1,000,000 1,000,000
TOT 1% Set-Aside for Public
Safety Facility 2,898,840 4,377,248
22 Fiscal Policies
Reserve Policies
Establish and maintain a General Fund Reserve of 25% of budgeted expenditures in the General Fund. Municipal Code Section 3.14.010 through 3.14.040 Fully Funded Establish and maintain a City Facility Reserve of $500,000 for improvements to City buildings andfacilities,particularly if funds are not available in a given fiscal year.Municipal Code Section3.14.05 through 3.14.080 –Fully Funded Establish and maintain a Risk Management Reserve to be used for unanticipated riskmanagementcosts,funded with $50 thousand per year,up to $250,000.Municipal Code Section3.14.090 through 3.14.120 Fully Funded Maintain a contingency reserve of 1%of budgeted General Fund expenditures to be used foremergenciesandotherunanticipatedexpendituresatthedirectionofCityCouncil,provided thatupto$50,000 of this reserve may be used at the direction of the City Manager.This $50,000levelisconsistentwiththeCityManager’s authority to approve expenditures up to $50,000 intheCity’s Purchasing Policy.2.5%in FY 2024 and 3%in FY 2025 to support large capital projectsandpotentiallitigationcosts Establish realistic levels of contribution to the Motor Vehicle Replacement Fund.–Contributionssettofullyfundvehiclewhenneeded 24 Revenue Policies
Maintain safety and liquidity while maximizing investment revenue. Refer to the City’s Investment Policy for a comprehensive management of the City’s financial resources. Investment Policy’s 1st & 2nd priorities
Annually consider reduction of long-term debt as a use of revenues. –Reviewing Wastewater Revenue bonds to pay off for savings to support Central Coast Blue project. Included $2.0M over two years to reduce Pension costs of 7.0%
Establish the level of cost recovery desired from various fees for services. City Fee Study in progress, currently increasing by CPI each year Development Impact Fee study completed 2019
Water and Wastewater Fee study in progress –coming soon Review fees annually, establish actual costs and adjust and establish new fees as needed. City Fees increase each year by CPI
Development Impact Fees increase each year based on various indices 25 Expenditure Policies
•Infrastructure: Contribute from the General Fund annually for the improvement of infrastructure.- Budget includes supporting current services as well as additional infrastructure improvements •New Services: Add new services only when a need has been identified and when adequate resources for staffing and funding are demonstrably available in multi-year financial plans.- Communicate with Council regarding staff and funding needs to provide new services. Next Level services included for contract services.
•Public Safety: Provide funding to maintain adequate levels of safety for residents of and visitors to Pismo Beach. Operations, Vehicles, departmental initiatives, and potentially the Public Safety Facility project
•Water and Wastewater Funds: Maintain adequate reserve funds for the construction and replacement of major capital facilities of the Water and Wastewater Funds by setting rates at levels sufficient to provide the necessary funding. –Water budget includes emergency and additional water supply reserves. Wastewater budget includes emergency, capital, and debt service reserves 26 Expenditure Policies
•Facilities
•Plan for new facilities only if operating and maintenance costs for those facilities are fully recognized and taken into account in multi-year financial plans.
•New infrastructure related maintenance costs included (i.e., James Way Beautification –additional maintenance costs). •Chapman Estate requires General Fund support
•Provide adequate routine maintenance each year to avoid the higher cost of deferred maintenance.
Routine maintenance include in budget
•Operational Efficiencies –included in budget
•Provide City services in the most cost-effective manner. •Provide staffing levels that allow employees to respond promptly to service requests from the public. •Utilize consultants and temporary help for special projects or peak workload periods. •Utilize community expertise on a voluntary basis as appropriate. •Ensure that fee-supported services are staffed appropriately to render the services for which customers have paid.
•Work through regional agencies to share costs for local programs whenever possible.–Regional dispatching, IT Backup storage 27
Expenditure Policies
•Employee Development: Attract and retain competent employees for the City workforce by compensating employees fairly, providing adequate training opportunities, ensuring safe working conditions, and maintaining a professional work environment. •In house training: Management Academy and Line-Level Academy, cybersecurity •External training budget –conferences, trainings, webinars, trade, financial, fraud, public safety, etc. •‘Cuz We’re Pismo culture
•Competitive salaries
•Recruitment incentive bonuses
•Additional training
•Internal promotions
•Economic Development: Achieve organized, sustainable community development for the residents of Pismo Beach by providing a diverse economic base while preserving scenic beauty, small town charm, and historical assets. –City Goals include investments
28 Expenditure Policies
•Capital/Fixed Assets: Capital Assets as defined by GASB include land, improvements to land, easements, building, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure and all other tangible or intangible assets that are used in operations and that have initial useful lives extending beyond a single reporting period. This definition and the City’s Capital Assets Policy and Procedures are included in the City’s Purchasing Policy. –In compliance
29 Debt Management Policy
•Debt Management Policy sets parameters for issuing debt and managing the City's debt portfolio, and provides guidance to decision makers. -Debt management policy created in 2017
30 Currently Funded Projects –in Progress
Currently Funded Projects
Community Character, Beautification, and Quality of
Life for Residents
Project Remaining Budget
FY 2022 Paving Project $11,073,253
Chumash Park improvements 351,710
James Way Beautification 185,017
Hinds/Ocean View Ped Path 180,000
Shell Beach parking lot/Palisades Park Improvements 175,000 Permitting software upgrade 174,788
Park Sign Updates 143,275
Public Art Program 141,052
32 Currently Funded Projects
Maintain a Focus on Public Safety
Project Remaining Budget
Public Safety Facility 2,331,424
Police Substation 695,049
Police RMS/CAD 214,485
Tennis Bball Court relocation 211,593
Barricades for City-Events 162,142
Mobile Data Computers 114,915
33 Currently Funded Projects
Traffic, Circulation, and Parking
Project Remaining Budget
Signalize Bello/Price Canyn Rd 498,567
Bello Bridge Replacement 448,090
Parking Kiosk Machines 326,000
Addie St Parking & Access Impr 100,000
34 Currently Funded Projects
Water Supply, Conservation and Central Coast Blue
Project Remaining Budget
Central Coast Blue 4,459,765
Charles Street Reservoir 1,803,000
New Production Well 499,892
Outlet Center Ramp Waterlines 410,800
Citywide Water Master Plan 250,000
35 Currently Funded Projects
Housing and Homelessness
Project Remaining Budget
PSHH 50 Unit 855 4th Street 1,519,846
Affordable Housing 2655 Shell 1,000,000
36 Currently Funded Projects
Other projects
Project Remaining Budget
WWTP Improvements 2,046,626
Ocean Blvd Improvements 1,727,942
Chapman House Improvements 933,988
Local Coastal Plan Update 438,406
FY17 Rainstorm 285,055
Trestle Rehab 258,785
Digital Video Storage 180,826
37 City Goals –Proposed Budget
City Goals Funding in Proposed Budget
City Goal FY 2024 FY 2025
Community Character, Beautification,
and Quality of Life for Residents
$9,106,100 $2,440,000
Maintain a Focus on Public Safety 1,180,360 26,245
Traffic Circulation & Parking -400,000
Water Supply, Conservation and Central
Coast Blue 1,210,000 2,000,000
Total $ 11,496,460 $4,866,245
39 Community Character, Beautification, and
Quality of Life for Residents
Description FY 2024 FY 2025
Chumash and Palisades Park Improvements replace play
structures
1,800,000
Construct a dog park within the current Spyglass Park
grassy area
75,000
Contribution of 1% for General Fund Municipal Code
Section 15.049.025 Public Art Program
55,100
Downtown Boardwalk Extension Feasibility Study
between Main Street and Wadsworth
125,000
Hinds/Ocean View Pedestrian Path 100,000
Install larger and more aesthetically pleasing restroom in the Addie Street Parking Lot
1,200,000
James Way Beautification 9-12 months construction,
estimated start date 6/1/23
2,500,000
James Way Beautification maintenance 45,000
40 Community Character, Beautification, and
Quality of Life for Residents
Description
FY 2024 FY 2025
Ongoing maintenance of Ventana Sports Courts 10,000
Paving Project -year 2 of the PMP 300,000 2,000,000
Plaza maintenance: cleaning, repainting the play structure 30,000 30,000 Purchase and install workout equipment at South
Palisades Park
130,000
Relocate current sports courts on Bello street to Ventana due to Safety Center
2,101,000
Replace the 5 outdated Beach wheelchairs (originally
purchased in 2014)
15,000
Shell Beach Parking Lot (Palisades Sports Courts
Restroom/Parking)
1,000,000
Vets Hall Window Replacement in kitchen area. 30,000
Total $9,106,100 $2,440,000
41 Maintain a Focus on Public Safety
Description
FY 2024 FY 2025
Advanced Rope Rescue Equipment, Equipment for
cliff/confined space rescue
10,000
Annual Hose Testing 6,500 6,500
Body Camera Replacement, License & Support Fee 4,875
Crossroads E-Citation System, iPhones, Phone Cases, Veh.
Mounts
7,900
Crossroads E-Citation System, Licensing 35,000
Crossroads E-Citation System, Maint upgrades & support 2,500 2,500 Crossroads E-Citation System, Printers & Charging Stations 3,880 Body Camera Replacement 42,710
42 Maintain a Focus on Public Safety
Description
FY 2024 FY 2025
Increase in Annual MDC Service Agreement 2,000 2,000
MCV Satellite Internet, Hardware & Installation 3,500
MCV Satellite Internet,. Annual Service 1,620 1,620
Mobile Data Computer (MDC) for E63 6,000 -
New Weed Abatement Inspection Program better
tracking and automation.
1,500 1,500
Police Parking Annex 1,050,000
Reg. SWAT Team Budget Share Annual Contribution 5,000 5,000 WatchTower program, Statistics tracking program for
Lifeguard Dept
2,250 2,250
Total $1,180,360 $26,245
43 Traffic Circulation & Parking
Description
FY 2024 FY 2025
Signalize the Bello/Price Canyon intersection to allow for easier crossing of Price Canyon
400,000
Total $400,000
44 Water Supply, Conservation and Central Coast
Blue
Description
FY 2024 FY 2025
Charles Street Reservoir and Bello Reservoir Roof
Replacement
1,210,000
Construct new drinking water production well to replace Well 23
2,000,000
Total $1,210,000 $2,000,000
45 Position Changes
Position Changes
Department Position Description FY 2024 FY 2025
Administrative Services New Accountant/Senior Accountant position $129,792 $133,475 City Manager Management Analyst to Human Resources Officer 2,231 2,298 Management Services Management Analyst to Human Resources Officer 12,647 13,026 14,878 15,324
Police Administrative Secretary to Executive Assistant 6,944 7,153 Records Coordinator to Lead Records Coordinator 6,621 6,819 Police Total 13,565 13,972
Public Works Engineer to Senior Engineer 7,401 7,622
Engineer 26,223 27,010
Management Analyst to Senior Management Analyst 8,887 9,153 Senior Engineer to Engineering Manager 13,109 13,504
Public Works Total 55,620 57,289
Total $213,855 $220,060
Council Direction needed
47 Police Over Hire Authorization Council Direction needed •Law enforcement recruitments average two to four months plus training •New recruits require 6-month Police Academy, 16 weeks of Field Training •Lateral recruits require 1-month training
•Police Chief may request to the City Manager, an Over Hire which will allow the City to begin the recruitment process in the event of:
•vacancy is eminent
•if an employee injury is projected to become a long-term outage •Over Hire of up to three positions.
•If there is a time in which more than the currently authorized 24 positions is filled, then the city would not fill positions and would allow for attrition to return staffing back to the City Council authorized level.
•Budget included in General Fund Contingency
48 Cost Allocation Plan
Cost Allocation Plan
Cost Allocation plan ensures that indirect costs associated with central overhead services are appropriately allocated to operating departments and ultimately included as a cost component for fees for service.
Central overhead services examples: finance, human resources, City management, City Clerk, etc.
Last Cost Allocation Plan updated in 2015
50 Cost Allocation –Recovered in General Fund
Fund FY 2023 Budget New CAP Model FY 2024 Proposed FY 2025 Proposed Local Transportation 673 2,515 740 814
Housing In Lieu Fee 1,477 1,315 1,315 1,368
LBID Operations 82,863 181,528 91,149 100,264
Park Development Fund 4,943 15,212 5,437 5,981
Impact Fees 1,418 879 879 914
Water Enterprise 426,274 1,053,206 468,901 515,791
Wastewater Treatment 588,425 1,128,175 647,268 711,995
Wastewater Expansion 497 --
Local Trans Transit 900 --
Parking Enterprise 108,036 246,927 118,840 130,724
Gas Tax Fund 2,201 2,201 2,289
PEG Fund 3,849 3,849 4,003
Grants-NonCapital 881 881 916
Circulation Fees 39 39 41
$1,215,506.00 $2,636,727.00 $1,341,499.00 $1,475,100.00 Council Direction needed
51 Vehicles
Vehicle Replacements
Vehicle
No. Vehicle Description Year Make Model Color
Fiscal Year
Purchased
Replacement
Cost Notes
FD181 Fire & Ambulance 2019 FORD Expedition 4White 2019 75,000 FDBOAT64 Water Craft 2019 YAMAHA WC FXHO Black 2020 25,000 PD165 Police 2017 CHEVROLET TAHOE Black 2017 65,000
PD166 Police 2017 DODGE DURANGO Black 2017 50,000 Replaced with Ford-150 trucks PD167 Police 2017 DODGE CHARGER Blue 2017 50,000 Replaced with Ford-150 trucks PD183 Private Passenger 2018 Dodge DURANGO Black 2019 80,000 Replaced with Ford-150 trucks PD201 Police 2020 DODGE CHARGER Black 2020 65,000 Replaced with Ford-150 trucks PD211 Private Passenger 2021 DODGE CHARGER Blk/Wht 2021 65,000 Ford-150 - will move to CST vehicle that has
120K miles
475,000$
FY 2025
Vehicle
No. Vehicle Description Year Make Model Color
Fiscal Year
Purchased
Replacement
Cost Notes
FDR64 Fire & Ambulance 2010 FORD F450 XLT Red 2010 257,500$ PD184 Police 2019 Dodge DURANGO Billet 2019 51,500 Replaced with Ford-150 trucks PD185 Police 2019 Dodge DURANGO Grannit 2019 51,500 Replaced with Ford-150 trucks PD212 Private Passenger 2021 Dodge CHARGER Blk/Wht 2021 66,950 Replaced with Ford-150 trucks PD213 Private Passenger 2021 DODGE CHARGER Blk/Wht 2021 66,950 Replaced with Ford-150 trucks PD214 Police 2021 CHEVROLET TAHOE Blk/Wht 2022 56,650 Replaced with Ford-150 trucks WW092 Light Truck 2009 FORD F150 4X4 White 2010 61,800
WW122 Medium Truck, crane 2012 FORD F550 White 2013 139,050 751,900$
53 Department Highlights and Work Plans
Administrative Services
Department
Finance
•Financial Reporting
•Operations
•Utility Billing
•Business licenses
•Accounts Receivable
•Accounts Payable
•Payroll
•Debt Management
•City
Treasurer/Investments
•Fee studies
Technology
•Operations: Help Desk
•Security
•Infrastructure
•Computers
•Servers
•Phones
•Radio
•Internet/Wifi
•Training
•Technology Master
Plan –IT Project
Management
55 Administrative Services Department
Work Plan Highlights
New Full-time Accountant Position:
•Increased volume of work:
•additional accounting requirements (Governmental Accounting Standards Board) •new accounts that require reconciliation for grant funding, federal funding, bond issuances, permitting •Potential annual audit internal control observations regarding lack of separation of duties •Potential audit findings for delayed bank reconciliations •Ensure compliance with Government code requirements for Treasury reporting •Lost opportunities for investments earnings
56 Administrative Services Department
Work Plan Highlights
Finance Records Retention
Compliance for General
Ledger and Payroll
Electronic Travel Forms
57 Technology Master Plan projects –FY 2024
•Public Safety Cameras
•Cybersecurity
•Phone system for Police
•SCADA security
•Disaster recovery planning
•Training
•Departmental software
FY 2024 $628,610
58 Total Investment: FY 2025: $613,895
All Funds
•Public Safety Cameras
•Document Management/Records retention
•Backup support
•Cybersecurity
•PCI Compliance
•Phone system for Police
•IT Patch Management, Inventory
•Internet at Shell Beach Vets Hall
•Tablet replacements
Technology Master Plan projects
59 Management Services Department
Department Overview
Jorge Garcia, Assistant City Manager
Divisions
Human
Resources
Risk
Management
Public
information
City Clerk Special Projects Legislative
Affairs
61 Staffing
Assistant City Manager (1) Jorge Garcia
City Clerk (1) Erica Inderlied
Management Analyst (1) Bianka Buchanan
Executive Assistant/Administrative Assistant (1) Sheila Rothstein Records Clerk (0.5) Rebecca Forcier
62 Work Plans -Human Resources Officer-Reclassification •Track, monitor, and recommend policy changes with State and Federal law changes
•Implementation independent management and oversight of various employee matters
•Hiring and onboarding all classifications: including sworn positions •Employment discipline, investigations, workers compensation, and training •Reduce the city’s overall liability, additional responsibilities and a higher role in risk management.
63 Work Plans –Ballot Measure for Sales Transaction and Use Tax
•The City’s current 0.5 cent revenue measure is set to expire in March 2027. •To pursue a potential ballot measure to maintain the revenue to serve the residents, businesses and visitor to Pismo Beach, and education program will need to be developed to provide the City with the option to pursue a measure.
•This item does not obligate or presuppose the intent of the City Council, it only provides the budgetary allowance if the City Council provides direction to staff to move forward with placing an item before the voters. 64 Public Safety Facility
65 Tourism and Events Department
Gordon Jackson
Director
Micki Salazar
Tourism Coordinator
Facilities Coordinator
Visitor Center Host (PT) 8 positions
Colleen Cashmore-Ghiglia
Recreation Manager
RECREATION COORDINATOR II
FACILITIES
COORDINATOR (PT)
FACILITY ATTENANT
(PT) 2 positions
VOLLEYBALL
COORDINATOR (PT)
RECREATION
COORDINATOR (PT) 2
positions
Conference &
Visitors Bureau
•Promote Tourism
•Marketing and Promotions for
Pismo Beach
•Organize and Host City Events
•Chapman Estate
•Special Event Permits
•Event Funding Sponsorship
Opportunities
CVB Highlights
•Marketing
•Visitor Information
•Chapman Estate
Open Gates and
Private Events
•Events
Work Plan Requests:
FY 2024: Increased LBID Funding from $100,000 to
$225,000 to include Contribution and Promotional Event
Funding opportunities.
69 Work Plans: LBID 1% for Physical Improvements
FY 2024
•Addie Street restroom and improvements
•Replace 5 outdated beach wheel chairs (last purchased in 2014) FY 2025
•Downtown Boardwalk Extension Feasibility Study
70 RECREATION DIVISION
•Adult Classes
•Senior Programs
•Youth Programs
•Sports Programs
•Special Events
•Travel Programs (Collette)
•Public Art
•Park and Facility Rentals
•Adopt-A-Bench
•Activity Guide Design and
Distribution
•Oversees Parks, Recreation
and Beautification
Commission
71 Chumash and Palisades Park Playgrounds
Work Plan Highlights
Chumash and Palisades Park Playgrounds
Construction Summer 202372
Neighborhood
Events
73 RECREATION •Software improvements
•Staff training
Work Plan Highlights
Community Development
Department
Matthew Downing, Community Development Director
COMMUNITY DEVELOPMENT DEPARTMENT
Planning Building Code
Compliance
Environmental
Review
Local Coastal
Plan Advisory Boards
76 Staffing
Director (1) Matthew Downing
Building Official (1) Ian Livingston
Planning Manager (1) Cory Hanh
Building Inspector (1) Steve Reinwald
Associate Planner (2) Mike Gruver, Aileen Nygaard
Code Compliance (1) John Lowry
Building Permit Technician (1) Stephanie Wilson
Administrative Secretary (1) Lindsay Christiansen
Student Intern (0.5) Tristan Roach
77 Major work efforts
•General Plan / Local
Coastal Plan Update
Major work efforts
•Central Coast Blue
Entitlements
Major work efforts
•Continue to Deliver
Exceptional Services
to the Public
Major work efforts
Complete Affordable
Housing Projects
POLICE DEPARTMENT BUDGET
Chief Jeff Smith
Police Staffing Levels
•Administration:
•4 employees
•Support Services Division:
•16 employees
•Operations Division:
•21 employees
•Parking:
•8 Employees
•Volunteers: 12
83 E-Citations Body Cameras
Work Plans
84 Regional SWAT
Team Budget Satellite Internet
Work Plans
85 Police Scheduling and Shift Tracking
Software
Work Plans
86 Work Plan –Position Changes
•Administrative Secretary to Executive Assistant
•This position requires a high level of confidentiality and discretion to manage sensitive employee information (internal affairs investigations, correspondence work-related travel and crime information) •Admin Secretary does not outline responsibilities that include budget preparation, financial projections and data collection •Additional responsibilities include social media management and a notary for public services •This position requires employee to often be first point of contact for other city departments and the public •Records Coordinator to Lead Records Coordinator
•This position would exercise technical and functional direction over two part-time records staff to include training, handle higher level records functions such as mandated State crime reporting, discovery requests, sealing records, monthly Department of Justice (DOJ) audits, preparing cash transmittal forms from cash/checks received by the public, •This position upgrade would allow the Support Services Supervisor to devote more time to effectively supervising the Communication Center, while delegating the day-to-day operations of the Records Bureau to the Senior Records Technician. 87 Fire Department
By Battalion Chief Paul Lee
Fire Staffing
•Chief Officers
•Fire Administration
•Fire Prevention
•Station 64
•Station 63
•Seasonal Lifeguard
Fire Department Divisions
Fire
•Fire Administration
•Fire Prevention
•Suppression
•Public Education
Programs/Special
Events
Lifeguards
•Water
Rescue/Safety
Contacts
•Medicals
•Ordinance
Advisories
•Junior Lifeguard
Program
Weed Abatement
•Annual Program
•VMPs
90 Fire Department
Equipment/MVR
•Take Delivery of:
•New Fire Engine
•Self Contained
Breathing Apparatus
(SCBA)
•Lifeguard Tower
•Grant Funded Radios
Fire Department
Work Plan Highlights
Community Risk Reduction Program-Vegetation
Management Programs/Weed Abatement
•Annual Weed Abatement Program
•1000 Hills
•Ontario Ridge
•Gragg Canyon
•Pismo Preserve
93 Implementation of Data Collection Programs
•Lifeguard Program
•WatchTower
•Weed Abatement Program
•ArcGIS
•Cubit Fire
•Prevention
•Cubit Fire
94 Fire Equipment
•Mobile Data Computer
(MDC) for Engine 63
•Advanced Rope
Rescue
•Annual Hose Testing
Public Works Department
PUBLIC WORKS DEPARTMENT
Development
Review
Capital
Projects
Parks Streets MVR Water Wastewater
Facilities Utilities
97 Engineering
Work Plan Highlights -Engineering
•Update the 2005 Master Drainage Plan
•Heights and Downtown
•Create a Shell Beach Drainage Master Plan
•Study existing drainage patterns and sources of erosion on Price Canyon •Inspections: Cypress Street wooden bridge and Pier
•Re -route or abandon drainage system on El Portal/Indio to bypass failing outfall and combine flows from the failing outfall to the next outfall south
•Slurry seal paved areas at the Corp Yard to preserve the pavement 98 Work Plan Highlights –Engineering Division Staffing
•Senior Engineer Engineering Manager
•Engineer Senior Engineer
•Engineer
•Management Analyst Senior Management Analyst
99 Work Plan Highlights -Facilities
•HVAC Ongoing Maintenance
•City Hall Window Treatment, Blind and tint for downstairs City Hall •Paint and repair the exterior of City Hall
100
Work Plan Highlights -Utilities
•Install a valve in the 16" force main at Addie St to facilitate shut downs and diversions
101