PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.F
SUBJECT/TITLE:
ACCEPTANCE OF GRANT FUNDS ALLOCATED BY THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) AND AUTHORIZATION OF PURCHASE OF SEVEN
ALL-BAND, PORTABLE RADIOS, AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2023
RECOMMENDATION:
Adopt a Resolution authorizing the acceptance of grant funds in the amount of $75,051 from the Federal Emergency Management Agency, and the purchase of seven all-band portable radios, P-25 compliant, and appropriating related budget adjustments in Fiscal Year 2023.
BACKGROUND:
In December of 2021, staff applied for an “Assistance to Firefighters” grant through the Federal Emergency Management Agency (FEMA) in the amount of $75,051 of which as a condition of the grant, the City must provide a 5% matching funds or $3,752. The all- band technology allows multiple agencies to communicate with each other during an incident. Lack of common communication during response and while at the incident can result in longer rescue times and decrease the effectiveness of ordering necessary resources when time is critical. Additionally, parts and service are no longer available for the existing models.
Staff was notified in February of 2023 that the City had been awarded the grant in the amount of $75,051, plus the City’s 5% matching funds, to be used to purchase portable radios that are P-25 compliant. A quotation for the purchase of the radios from Motorola Solutions for $74,627 is provided as Attachment 1.A.
Conclusion and Recommendation
Staff recommends that the Council adopt a Resolution (Attachment 1) authorizing the acceptance of grant funds in the amount of $75,051 from FEMA, the purchase of seven radios from Motorola Solutions, and the appropriation of related budget adjustments in Fiscal Year (FY) 2023.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is an increase of $74,627 in expenditures in the General Fund Fire Department capital outlay for machine and equipment account, offset by $70,896 of FEMA grant revenues. The City’s 5% match of $3,731 would be supported by de-appropriating $3,731 from the General Fund Fire Department operating supplies and maintenance account and appropriating the $3,731 in the General Fund Fire Department capital outlay for machine and equipment account.
Staff recommends that Council accept the $70,051 of FEMA grant revenues and appropriate $70,896 in State government grant revenues in the General Fund Fire Council Agenda 5-2-2023 9.F-1
Department budget; appropriate $74,627 in the General Fund Fire Department capital outlay for machine and equipment account; and de-appropriate $3,731 from the General Fund Fire Department operating supplies and maintenance account, all in fiscal year 2023.
FY 2023 Proposed Appropriations in the General Fund Fire Department and Division
Sources
Appropriate FEMA grant revenues $70,896
Total Sources $70,896
Uses
Appropriate funds for purchase of seven (7) radios from Motorola Solutions $74,627 De-appropriate operating supplies & maintenance account (3,721) Total Uses $70,896
Remaining Budget $0
ALTERNATIVES:
1. Decline to adopt the resolution; reject the grant award.
2. Provide direction to staff.
ATTACHMENTS:
1. Resolution
1.A. Exhibit A to Resolution: Quotes from Motorola Solutions Prepared by: Meeting Date: May 2, 2023
Michelle Pearson, Administrative Assistant
Submitted by: Paul Lee, Battalion Chief
City Manager Approval:
Council Agenda 5-2-2023 9.F-2
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA ACCEPTING GRANT FUNDS IN THE AMOUNT OF $75,051 FROM
THE FEDERAL EMERGENCY MANAGEMENT AGENCY, AND THE PURCHASE OF SEVEN ALL-BAND PORTABLE RADIOS, P-25 COMPLIANT, AND
APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2023 WHEREAS, the City was successful in its application for a Federal Emergency Management Agency (FEMA) Assistance to Firefighters grant which will be used to purchase seven all-band, portable radios; and
WHEREAS, the all-band technology allows multiple agencies to communicate with each other during an incident. Lack of common communication during response and while at the incident can result in longer rescue times and decrease the effectiveness of ordering necessary resources when time is critical; and
WHEREAS, the new radios will be placed on City of Pismo Beach fire apparatus and provide potential life-saving measures to residents of and visitors to Pismo Beach; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby accepts the grant funds of $75,051 from FEMA and authorizes the purchase a seven (7) all-band portable radios from Motorola Solutions in the amount of $74,627 (quotation provided as Exhibit A).
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $70,896 in State government grant revenues in the General Fund Fire Department budget; appropriates $74,627 in the General Fund Fire Department capital outlay for machine and equipment account; and de-appropriates $3,731 from the General Fund Fire Department operating supplies and maintenance account, all in fiscal year 2023.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 2nd day of May 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 5-2-2023 9.F-3
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