Pismo Beach City Council
May 11, 2023

AGENDA
Pismo Beach City Council
Thursday, May 11, 2023
Time Meeting Type Physical Location Virtual Participation Option 10:00 a.m. Special Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda for Item 3.B.

0.HYBRID MEETING INSTRUCTIONS:

This meeting is being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch this meetings and submit public comment are provided below.

Watch and participate in person:
•Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. •To make public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest.

Watch and participate via Zoom:
•Click this link on any computer or mobile device: https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser.
•To make public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Listen and participate via telephone:
•Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted. •To make public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Watch online (Item 3.B only):
•Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.

Watch on Channel 20 (Item 3.B only):
•Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live. Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment:
•In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
•Call 805-773-7005 and leave a voicemail before the meeting. Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
•Meetings may begin a few minutes after the scheduled start time. •Meetings will be recorded; these recordings are public record. •Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. •Phone numbers of voicemail commenters may be visible in the public record along with transcripts.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 5-11-2023

Pismo Beach City Council Agenda May 11, 2023

Special Meeting—10:00 a.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor Waage

1.ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2.PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item appearing on the agenda.

Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

3.AGENDA ITEMS
Item 3.A: Presentation: Fiscal Year 2024 Outside Requests for City Donations (Feeser)
Recommendation: No packet materials; no action to be taken.

Item 3.B: Direction Regarding Proposed Budgets for Fiscal Year 2024 and Fiscal Year 2025: July 1, 2023 Through June 30, 2025 (Feeser)
(Televised)
Recommendation: Provide direction regarding the proposed budget, including proposed work plan budget requests for the budgets for Fiscal Years FY 2024 and FY 2025, effective July 1, 2023 through June 30, 2025 for the City of Pismo Beach.

Item 3.C: Fiscal Year 2024 Outside Requests for City Donations (Feeser) Recommendation: Adopt a Resolution approving and appropriating contributions to outside agencies for Fiscal Year 2024.

4.CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

5.ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, May 16, 2023 Council Chamber, City Hall Council Agenda 5-11-2023

Pismo Beach City Council Agenda May 11, 2023

Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the May 11, 2023 meeting(s) of the Pismo Beach City Council was posted on May 9, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk
Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 5-11-2023

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #3.B

SUBJECT/TITLE:

DIRECTION REGARDING PROPOSED BUDGETS FOR FISCAL YEAR 2024 AND FISCAL YEAR 2025: JULY 1, 2023 THROUGH JUNE 30, 2025
RECOMMENDATION:

Provide direction regarding the proposed budget, including proposed work plan budget requests for the budgets for Fiscal Years FY 2024 and FY 2025, effective July 1, 2023 through June 30, 2025 for the City of Pismo Beach.

BACKGROUND:

On April 25, 2023, the Pismo Beach City Council conducted a public workshop on the proposed budgets for Fiscal Year (FY) 2024 and FY 2025, including a review of the City’s fiscal policies, an overview of the proposed budget, Council goals, other initiatives, position changes, the updated cost allocation plan, and proposed vehicle purchases. At that meeting, the City Council affirmed the City’s fiscal policies, staff’s proposed appropriations for Council goals, position changes, the updated cost allocation plan, and provided initial feedback on proposed other initiatives and vehicle purchases. The City Manager, Administrative Services Director, and staff have prepared the FY 2024 and FY 2025 Proposed Budgets for Council’s review and final direction on the proposed budget, including City goals and other initiatives, and any other items to be included in the Adopted Budgets for FY 2024 and FY 2025. After Council provides direction, staff will return on June 6, 2023 with a resolution to adopt the FY 2024 and FY 2025 budgets.

Finally, staff will continue to work on the final Adopted Budget document until it is complete and provide it to Council for its reference in early fall of 2023.

Budget Overview
The FY 2024 and FY 2025 proposed budgets present a balanced budget, with excess revenues and fund balance sufficient to cover recommended work plan and capital project budget expenditures. The base budget is a continuance of all current services and contracts without any changes to staffing levels, contract costs beyond normal cost increases, program enhancements, or capital projects. The proposed City goals and other initiatives are all expenditures over the base budget. These include several capital projects, technology master plan projects, and position changes.

Proposed Budget Summary
The FY 2024 proposed budget includes a total of $71.91 million in revenues and $72.73 million in operating and capital budget for a net $812 thousand more expenditures than revenues. The operating budget is balanced with a $11.38 million net operating surplus.

The expenditures that exceed revenues are for one-time capital projects that the City has been anticipating and saving for over time. Fund balances accumulated over time offset the additional expenditures.

3.B-1Council Agenda 5-11-2023
Packet Page 1

The FY 2025 proposed budget includes a total of $66.58 million in revenues and $62.27 million in operating and capital budget for a net $4.31 million more revenues than expenditures. The operating budget is balanced with a $10.05 million net operating surplus.

The following tables reflect the FY 2024 and FY 2025 proposed budgets, including the total budget, the operating budget, and the one-time revenues and expenditures budgets, including transfers between funds.

Table 1: FY 2024 and FY 2025 All Funds Total Proposed Budgets Table 2: FY 2024 and FY 2025 All Funds Proposed Operating Budgets Table 3: FY 2024 and FY 2025 All Funds Proposed One-time Revenue & Expenditure Budgets, Net Supported by Fund Balance Total Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Beginning Fund Balance 38,821,569$ 38,009,173$ Revenues 71,913,083$ 66,579,399$
Expenditures 72,725,479 62,271,898
Net (Revs - Exps)(812,396)$ 4,307,501$
Ending Fund Balance 38,009,173$ 42,316,674$
Operating Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Revenues 60,213,983$ 60,643,499$
Expenditures 48,830,029 50,591,258
Net (Revs - Exps)11,383,954$ 10,052,241$
One-time
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Revenues 11,699,100$ 5,935,900$
Expenditures 23,895,450 11,680,640
Net (Revs - Exps)(12,196,350)$ (5,744,740)$

3.B-2Council Agenda 5-11-2023
Packet Page 2

Proposed Work Plan Budget Requests
The FY 2024 and FY 2025 proposed budgets include three categories of items for Council review and approval. These include contributions to reserves, City goals and other initiatives, and non-profit agency funding.

Contributions to Reserves
The General Fund Reserve is maintained at 25% of General Fund budgeted operating expenditures. As such, the proposed budget includes an additional $227 thousand in FY 2024 and an additional $180 thousand in FY 2025 from the General Fund unassigned fund balance to contribute to the General Fund Reserve. The City’s Fiscal Policy to maintain a contingency reserve of 1% of budgeted General Fund operating expenditures to support unanticipated items that may occur during the budget years is fully funded. Due to several large capital projects that could experience cost overruns, the contingency budget in the proposed budget is increased to approximately 2.5% of budgeted General Fund operating expenditures in FY 2024 and 3.0% in FY 2025, reflecting a total of $1.00 million each year. The Risk Management Reserve for unanticipated risk management costs is fully funded and maintained at $250 thousand.
The proposed budgets maintain the $500 thousand City Facility Reserve. The proposed budget includes setting aside $2.00 million in FY 2024 and FY 2025 of the General Fund unassigned fund balance for a Budget Stabilization Set-Aside. This set-aside allows the City to manage a potential economic downturn by drawing down from the set-aside.
The proposed budget includes setting aside $1.00 million in FY 2024 and FY 2025 of the General Fund unassigned fund balance for a prepayment to CalPERS to reduce the City’s unfunded pension liability. This set-aside allows the City to manage and reduce the City’s costly unfunded accrued liability by reducing the 7.0% interest costs.

The $1.0 million represents prior years’ personnel cost savings. The proposed budget adds a TOT 1% set-aside for the Public Safety Facility project, representing the cumulative TOT 1% from FY 2023 through FY 2025, reflecting a $4.35 million set-aside. This set-aside could be used to support the pay-as-you-go portion of the proposed Public Safety Facility project.

City Goals and Other Initiatives
Staff has prepared a list of recommended items for Council’s review and approval, including the five City Goals and Other Initiatives (Attachment 1). The amounts of recommended items that are ongoing in nature and include enhancing service levels and address Council priorities, net of transfers, are $754,525 in FY 2024 and $894,905 in FY 2025. The amounts of recommended items that are one-time investments and include Capital Improvement Projects that address the City’s goals and critical infrastructure needs, net of transfers, total $12,345,290 in FY 2024 and $5,560,300 in FY 2025.

3.B-3Council Agenda 5-11-2023
Packet Page 3

FY 2024 Non-profit Agencies Funding
 The proposed budgets do not assume any contributions to outside non-profit agencies, requests for which are heard by the Council each year, and the FY 2024 requests for which will be heard as a component of this special meeting agenda.

Should the Council approve any funding for these agencies, the fund balances in the respective funds would decrease. A separate staff report, provided as Item 3.C, will address the non-profit agency requests for City funding.

Conclusion and Recommendation
Staff recommends that the Council provide direction regarding the proposed budget, including proposed City goals and other initiatives for the budgets for Fiscal Years FY 2024 and FY 2025, effective July 1, 2023 through June 30, 2025 for the City of Pismo Beach.

After the Council provides direction, staff will return to Council on June 6, 2023 with a Resolution to adopt the FY 2024 and FY 2025 budgets.

FISCAL IMPACT:

The fiscal impact of providing direction on the proposed budget would result in the following all funds total budget amounts by fiscal year, including transfers between funds.

Table 4: FY 2024 and FY 2025 All Funds Total Proposed Budgets

Net of transfers, total revenue budget across all funds as proposed is $57.75 million in FY 2024 and $57.76 million in FY 2025. Also net of transfers, total expenditure budget across all funds as proposed is $58.56 million in FY 2024 and $53.45 million in FY 2025.

The following table illustrates the fiscal impact across all funds of the total budget by fiscal year, net of transfers between funds.

Total Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Beginning Fund Balance 38,821,569$ 38,009,173$ Revenues 71,913,083$ 66,579,399$
Expenditures 72,725,479 62,271,898
Net (Revs - Exps) (812,396)$ 4,307,501$
Ending Fund Balance 38,009,173$ 42,316,674$

3.B-4Council Agenda 5-11-2023
Packet Page 4

Table 5: FY 2024 and FY 2025 All Fund Proposed Budgets, Net of Transfers between Funds
ALTERNATIVES:

1. Propose changes to the proposed budget.

2. Request additional information from staff.

ATTACHMENTS:

1. FY 2024 & FY 2025 Proposed Budget City Goals & Other Initiatives Submitted by: Meeting Date: May 11, 2023
Nadia Feeser, Administrative Services Director
City Manager Approval:

Total Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Beginning Fund Balance 38,821,569$ 38,009,173$ Revenues 57,750,155$ 57,760,183$
Expenditures 58,562,551 53,452,682
Net (Revs - Exps)(812,396)$4,307,501$
Ending Fund Balance 38,009,173$ 42,316,674$

3.B-5Council Agenda 5-11-2023
Packet Page 5

City Goals
Community Character, Beautification, and Quality of Life for Residents Goal statement: Build on the strength of our local community to preserve the City’s “Classic California” charm and ensure an exceptional quality of life for residents.

Priorities:
Invest in neighborhoods including road, sidewalk, and park improvements Continue investments in sports courts and other amenities, including facilitating evening use Complete updates to the Local Coastal Plan, General Plan, and Zoning Code Implement community beautification strategies
Deliver exceptional services to the public
Invest in coastal access and bluff repair
Description FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
James Way Beautification Project, 9-12 months construction 2,500,000 Relocate current sports courts on Bello Street to Ventana Drive due to Safety Center
2,101,000
Chumash and Palisades Park Improvements; replace play
structures
1,800,000
Install larger and more aesthetically pleasing restroom in the Addie Street Parking Lot
1,200,000
Shell Beach Parking Lot (Palisades Sports Courts
Restroom/Parking)
1,000,000
Paving Project - year 2 of the PMP 300,000 2,000,000 Construct a dog park within the current Spyglass Park grassy area
75,000
Contribution of 1% for General Fund Municipal Code Section

15.049.025 Public Art Program
55,100
Plaza maintenance: cleaning, repainting the play structure 30,000 30,000 Bello Vets’ Hall Window Replacement in kitchen area. 30,000 Replace the 5 outdated beach wheelchairs (originally
purchased in 2014)
15,000
Hinds Avenue/Ocean View Avenue Pedestrian Path 100,000
Purchase and install workout equipment at South Palisades Park
130,000
James Way Beautification maintenance 45,000
Downtown Boardwalk Extension Feasibility Study between
Main Street and Wadsworth
125,000
Ongoing maintenance of Ventana Sports Courts 10,000
Total $9,106,100 $2,440,000
Attachment 1

3.B-6Council Agenda 5-11-2023
Packet Page 6

Maintain a Focus on Public Safety
Goal statement: Focus on providing resources toward ensuring the safety of the community.

Priorities:
Build a state-of-the-art Public Safety Facility and enhance the Police presence in the downtown area
Prioritize the recruitment and retention of Police personnel Support technology investments that enhance public safety Description FY 2024
Proposed
Budget
FY 2025
Proposed
Budget
Police Parking Annex 1,050,000
Crossroads E-Citation System 49,280 2,500
Body Camera Replacement 42,710
Advanced Rope Rescue Equipment, Equipment for cliff/confined space rescue
10,000
Annual Hose Testing 6,500 6,500
Mobile Data Computer (MDC) for E63 6,000
-
MCV Satellite Internet 5,120 1,620
Reg. SWAT Team Budget Share Annual Contribution 5,000 5,000 WatchTower program, Statistics tracking program for Lifeguard Dept 2,250 2,250 Increase in Annual MDC Service Agreement 2,000 2,000 New Weed Abatement Inspection Program, better tracking and automation.
1,500 1,500
Body Camera Replacement, License & Support Fee 4,875
Total $1,180,360 $26,245
Water Supply, Conservation and Central Coast Blue
Goal statement: Sustain the City's water supply by completing Central Coast Blue and pursuing access to new, high-quality and reliable water sources; promoting conservation; and conducting public outreach and education.

Priorities:
Implement Central Coast Blue, working with partner agencies Promote water conservation
Pursue additional water supplies and options for storage Conduct public outreach and education
Attachment 1

3.B-7Council Agenda 5-11-2023
Packet Page 7

Description FY 2024
Proposed
Budget
FY 2025
Proposed
Budget
Charles Street Reservoir and Bello Reservoir Roof Replacement 1,210,000 Construct new drinking water production well to replace Well 23 2,000,000 Total $1,210,000 $2,000,000
Traffic, Circulation and Parking
Goal statement: Improve traffic flow and parking assets to meet the needs of current and future residents and visitors.

Priorities:
Continue to work on downtown parking solutions, including acquiring additional parking assets, and adopt strategies outlined in the Parking Management Plan Complete and implement the Bicycle and Pedestrian Master Plan, and maintain existing infrastructure
Complete the acquisition of Dolliver Street from the state and make circulation improvements in accordance with the General Plan Circulation Element Description FY 2025
Proposed
Budget
Signalize the Bello Street/Price Canyon Road intersection to allow for easier crossing of Price Canyon Road
400,000
Dolliver Street/Pomeroy Avenue Pedestrian Scramble 50,000 Total $450,000
Attachment 1

3.B-8Council Agenda 5-11-2023
Packet Page 8

Other Initiatives
Technology Projects
Category
Description FY 2024
Proposed
Budget
FY 2025
Proposed
Budget
Communication One-time Replace PD's phone system with Teams Phone System 17,600$ Ongoing Replace PD's phone system with Teams Phone System 14,400 14,400 One-time Wireless Access Points for Shell Beach Vets Hall 5,000 Ongoing Internet Services for Shell Beach Vets Hall 1,920 1,920 Communication Total 38,920$ 16,320$
Department One-time Parks & Recreation System Improvements and Training 25,000 Software One-time Police scheduling and shift tracking software 15,000 15,000 Application Ongoing Police scheduling and shift tracking software 10,000 10,000 Ongoing Time and Attendance System, Online employee time tracking system with payroll integration
6,500 6,500
One-time Online employee time tracking system with payroll integration 5,500 One-time Electronic travel forms and reimbursement process 25,000 Ongoing Track AD changes and consolidate logs for simplified review 25,000 One-time Citywide document management and records retention 57,600 Ongoing Citywide document management and records retention 10,800 Department Software Application Total 62,000$ 149,900$ Disaster Ongoing Managed detection and response solution 65,000 65,000 Recovery One-time Disaster Recovery Planning, Simplified process based on cloud restore capabilities
15,600
One-time Cybersecurity incident response planing 9,000
Disaster Recovery Total 89,600$ 65,000$
Infrastructure/Ongoing Tablet Replacements 5,000 5,000 Equipment Ongoing IT Operations Enhancements, Patch management system 4,500 4,500 Ongoing IT Operations Enhancements, IT inventory management system 3,500 3,500 Infrastructure/Equipment Total 13,000$ 13,000$ Public Safety Ongoing Increased coverage for the Public Safety Camera System, includes new/replacement cameras, storage of the video
75,000 75,000
Public Safety Total 75,000$ 75,000$
Security One-time City Hall IT Room improvements 40,000 One-time SCADA security 35,400
Ongoing 24 hours support for City Security Cameras, includes spare parts to ensure up-time
20,000 20,000
One-time WW Plant PLC and associated modules security update 20,000 One-time Multi-factor authentication 17,100 15,200 Ongoing Password Manager for all City Staff 15,360 15,360 Ongoing Multi-factor authentication 15,120 15,120 One-time IT security assessment 35,000
One-time PCI compliance review 10,000
Security Total 162,980$ 110,680$
Training Ongoing User Training and Support, Office and Departmental training 10,000 10,000 One-time User Training and Support, SharePoint/OneDrive training 5,000 Training Total 15,000$ 10,000$
Total 456,500 439,900
Attachment 1

3.B-9Council Agenda 5-11-2023
Packet Page 9

Other Initiatives
Description FY 2024
Proposed
Budget
FY 2024
Proposed
Budget
One-time Cypress Avenue and Dolliver Street Bridge and Pier Inspection & Structural Review
275,000
One-time Contribution event funding requests 150,000
One-time Paint the exterior of City Hall, including repair of any damaged wood, replace screens, etc.
125,000
One-time Update the 2005 Master Drainage Plan for Heights and Downtown, create a Shell Beach Drainage Master Plan, study existing drainage on Price Canyon
75,000
One-time Finance Records Retention Compliance for General Ledger and Payroll
30,000
One-Time Determine resident awareness 25,000
One-time City Hall Window Treatment 20,000
Ongoing HVAC Maintenance 15,000 15,000
One-Time Education Campaign: Supplies, postage, printing, informational collateral
5,000 20,000
One-time Install a valve in the 16" force main at Addie St 200,000 One-time Slurry seal paved areas at the Corp Yard to preserve the pavement 250,000 One-time El Portal Outfall 60,000
Total $720,000 $545,000
Positions
Description FY 2024
Proposed
Budget
FY 2024
Proposed
Budget
Ongoing New Accountant position 129,792 133,475
Ongoing Engineering Tech to Assistant Engineer 26,223 27,010 Ongoing Management Analyst to Human Resources Officer 14,878 15,324 Ongoing Senior Engineer to Engineering Manager 13,109 13,504 Ongoing Management Analyst to Senior Management Analyst 8,887 9,153 Ongoing Engineer to Senior Engineer 7,401 7,622
Ongoing Administrative Secretary to Executive Assistant 6,944 7,153 Ongoing Records Coordinator to Lead Records Coordinator 6,621 6,819 Total $213,855 $220,060
Attachment 1

3.B-10Council Agenda 5-11-2023
Packet Page 10

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #3.C
SUBJECT/TITLE:

FISCAL YEAR 2024 OUTSIDE REQUESTS FOR CITY DONATIONS
RECOMMENDATION:

Adopt a Resolution approving and appropriating contributions to outside agencies for Fiscal Year 2024.

BACKGROUND:

Each year, the City receives requests from outside agencies requesting donations from the City of Pismo Beach. These requests of City funds come from discretionary funds and are the same monies used for City operations. Staff consolidates these requests into one report and presents this information as part of the budget process. Combining this process allows the Council to ensure that City operations are funded prior to funding these donations.

Staff recommends that the Council consider the Fiscal Year (FY) 2024 outside agency applications for funding and requests that the Council provide direction to staff on funding requests by adoption of a resolution (Attachment 1).

FY 2024 Outside Agency Requests
This year, the City received requests from 15 outside agencies totaling $133,700. In the past five years, allocations have ranged from $93,100 to $158,700 (see Historical Funding List, Attachment 2). In FY 2023, Council appropriated $158,700 for these requests, of which approximately $101,200 was supported by the General Fund unassigned fund balance, $50,000 from the Lodging Business Improvement District (LBID) Fund balance, and $7,500 from the Housing In Lieu Fee Fund balance.

New this year is that outside agency requests for Lodging Business Improvement District (LBID) Fund support (benefiting the lodging industry) are going through a separate funding process through the City’s Tourism & Events Department. As such, the LBID Fund support will now go through this new process, including consideration by the Conference & Visitors Bureau / LBID Advisory Board.

Below is a summary list of this year’s requests from the various non-profit agencies pending the Council’s review and approval. The table includes the agency’s name, the requested amount for FY 2024, the amount paid in FY 2023, a description of how the requested donation would be used and benefit to the City. More details are available in the the letters from Outside Agencies (Attachments 3 and 4). Attachment 3 provides the request letters without detailed financial statements; Attachment 4, which is provided Packet Page 11

online only in the Access Pismo 1 public records portal due to file size, also includes detailed financial statements.

Table 1. Outside Agency Requests for FY 2024 Funding
Organization
FY 2024
Amount
Requested
FY 2023
Amount
Paid
Benefit to City
5Cities Homeless
Coalition $25,000 $25,000
Address the challenges facing
homeless and at-risk families, help
fund the warming center, mobilize
community resources, utilize
volunteers and in-kind services, and
strengthen the network of services.

American Red Cross $10,000 $3,500
Provide support for ongoing Red
Cross services to be available 365
days a year to the residents and
visitors of the City of Pismo Beach.

Assistance League of SLO
County $3,500 $3,200
Provide new, school-appropriate
clothing to Pismo Beach K-12 grade
students in need.

Association of Amputee
Surfers (AMPSURF) $15,000 $4,000
Promote, Inspire, Educate and
Rehabilitate (PIER™) all people with
disabilities and their families through
adaptive surfing and other outdoor
activities.

CAPSLO (EOC) - Energy
Services Home Repair
Program
$4,200 $4,500
Provide low-income residents with
minor home repairs so they can stay
in their homes.

CAP-SLO (EOC) - Health
and Prevention $5,000 $5,000
Provide free to low-cost family
planning and reproductive health
services to men, women, teens, and
undocumented individuals living in
Pismo Beach.

Five Cities Diversity
Coalition $5,000 $0 Educate and train diversity.

HomeShare SLO $3,500 $0 Provide housing, support, and care for residents in Pismo Beach.

NOOR Foundation $20,000 $15,000
Provide free, high-quality healthcare
to underserved and uninsured adults
residing in Pismo Beach.
1 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=438777&dbid=0&repo=Laserfiche Packet Page 12

Organization
FY 2024
Amount
Requested
FY 2023
Amount
Paid
Benefit to City
Peoples’ Self-Help
Housing $5,000 $0
Provide safe, healthy housing, invest
in Pismo Beach’s neighborhoods,
provide quality supportive
health services, and prevent
homelessness among city residents.

Pismo Beach Chamber of
Commerce $17,000 $20,000
Promote the Pismo Beach experience
to attract tourism, enhance the
business community, and engage the
residents.

Shower the People of SLO $7,500 $7,500
Continue the hot shower program for
the homeless at the current busy sites
in South County.

SLO County Housing
Trust Fund $3,000 $3,000
Increase supply of affordable housing
throughout the county, including
employees who work in Pismo Beach.

SLO County YMCA $3,000 $3,500
Support YMCA day camps with
financial assistance for elementary
school-age children from
economically challenged families
living in Pismo Beach.

SLO SCORE $2,000 $2,000
Enhance the Pismo Beach economy
by giving free services to business
owners to start, run and grow a
successful business.

Talent Dreams $5,000 $0
Provide economically disadvantaged
youth with mentors who can help
support, encourage, and guide them
in life & future planning.

Total Funding Request $133,700 $158,700
Conclusion and Recommendation
Staff recommends that the Council determine appropriate funding levels for each agency and adopt a Resolution (Attachment 1) approving and appropriating contributions to outside agencies for FY 2024.

FISCAL IMPACT:

If all requests are approved, the total amount needed to fund the donations is $133,700.

A portion of this could come from the General Fund or Housing In Lieu Fee Fund (for affordable housing purposes) available fund balance. The following table summarizes the FY 2024 request and the past five years of payments to outside agencies by funding source.

Packet Page 13

Table 2. Summary of Current Year and Prior Years’ Outside Agency Support by Fund ALTERNATIVES:

1.Propose other funding amounts.

2.Decline to fund Outside Requests.

ATTACHMENTS:

1. Resolution

2.Historical funding amounts

3.Letters from each outside agency (alphabetical order) – without financials

4.Letters from each outside agency (alphabetical order) – with financials (Online only attachment)
Prepared by: Meeting Date: May 11, 2023
Emily France, Accounting Technician
Submitted by: Nadia Feeser, Administrative Services Director City Manager Approval:

Packet Page 14

RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA APPROVING AND APPROPRIATING CONTRIBUTIONS TO OUTSIDE AGENCIES FOR FISCAL YEAR 2024
WHEREAS, on May 11, 2023, the City Council held a special meeting to review Outside Agency requests; and
WHEREAS, at this meeting, the City Council heard from various non-profit agencies requesting City funds; and
WHEREAS, on May 11, 2023, the City Council discussed contributions to non-profit agencies who requested funds and approved funding for the agencies as listed in Exhibit A, which by this reference are made a part hereof; and
WHEREAS, the City’s various funds have available fund balance to cover the one-time costs proposed.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby appropriates expenditures in the amount of $_______ for Fiscal Year (FY) 2024 as summarized in the table below, and detailed in attached Exhibit A, which by this reference are made a part hereof.

Fund Amount
General Fund $________
Housing In Lieu Fee Fund $________
All Funds Total $________
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes any necessary transfer appropriations between funds necessary to implement these approved Council approved adjustments for FY 2024.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 11th day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________
Ed Waage, Mayor
________________________
Erica Inderlied, City Clerk
Attachment 1
Packet Page 15

PAGE 3 OF 3
R-2023-___
Approved Outside Agency Contribution Amounts
Attachment 1
Packet Page 16

Outside Agency/ Non-Profit Requests and Historical Funding Amounts FY 2024 FY 2023 FY 2022 FY 2021 FY 2020 FY 2019
Funding Source Request Actual Actual Actual Actual Actual 5Cities Homeless Coalition 25,000.00 25,000 25,000 30,000 20,000 15,000 American Red Cross 10,000.00 3,500 3,500 3,500 3,500 3,500 Assistance League of SLO County 3,500.00 3,200 2,500 2,500 2,500 Association of Amputee Surfers
(AMPSURF)
15,000.00 4,000 4,000 4,000 4,000 4,000
CAP-SLO (EOC)-Adult Wellness &
Prevention Screening Program
2,000 2,000
CAP-SLO (EOC) - Energy Svcs Home
Repair Program
4,200.00 4,500 4,200 4,200 4,200 4,200
CAP-SLO (EOC) - 40 Prado Homeless
Services Center
5,000 5,000 3,500 3,000 2,500
CAP-SLO (EOC) - Health and Prevention 5,000.00 5,000 ECO-SLO - County Coastal Cleanup 5,000 5,000 5,000 5,000 5,000 Family Care Network 5,000
Five Cities Diversity Coalition 5,000.00 1,000 1,000 1,000 1,000 Five Cities Meals on Wheels 10,000 8,000 8,000 7,400 7,400 HomeShare SLO 3,500.00 3,500 3,500 3,500 2,000
NOOR Foundation 20,000.00 15,000 15,000 20,000 12,000 10,000 People's Self-Help Housing 5,000.00 5,000 5,000
Pismo Beach Chamber of Commerce 17,000.00 5,000
Shower the People of SLO 7,500.00 7,500 5,000 5,000 2,500 SLO County Housing Trust Fund 3,000.00 3,000 3,000 2,000 2,000 SLO County YMCA 3,000.00 3,500 3,500 3,500 2,500 2,500 SLO SCORE 2,000.00 2,000 2,500 2,500 2,500 2,500 Talent Dreams 5,000.00
United Way - SLO County 211 Hotline 7,500 7,500 7,500 5,000 5,000 Subtotal Donations from General Fund
Unassigned Fund Balance
130,200$ 101,200$ 85,000$ 101,000$ 72,900$ 62,900$ Housing In Lieu Fee Fund Balance 3,500.00 7,500$ 10,700$ 12,700$ 9,700$ 13,200$ Basin Street Regulars / Jubilee by the
Sea
10,000 10,000 3,000 8,000 12,000
San Luis Obispo Int'l Film Festival 5,000 5,000 5,000 5,000 Pismo Beach Chamber of Commerce 15,000
Surfing for Hope (SLO CAL Open)20,000
Subtotal LBID Budget -$ 50,000$ 15,000$ 3,000$ 13,000$ 17,000$ General Fund Total $ 130,200 101,200$ 85,000$ 101,000$ 72,900$ 62,900$ Housing In Lieu Fee Fund 3,500.00 7,500$ 10,700$ 12,700$ 9,700$ 13,200$ LBID Fund Total 50,000$ 15,000$ 3,000$ 13,000$ 17,000$ All Fund Budget Total 133,700$ 158,700$ 110,700$ 116,700$ 95,600$ 93,100$ Attachment 2
Packet Page 17

Attachment 3
Packet Page 18

camping or living in their vehicle in the Pismo Beach area. These individuals are provided with access to the Coalition’s housing navigation services, as well as access and referrals for basic needs, health care, mental health treatment, substance abuse treatment, benefit’s assistance, employment resources, and relocation assistance.

So far in 22-23 program year (data from July 1, 2022 – March 31, 2023), the Coalition provided the following services in San Luis Obispo County:
•151 homeless families received deposit and/or rental assistance to regain housing •121 families at risk of eviction received rental assistance to prevent homelessness •16 individuals were assisted with relocation to a stable living environment with family or friends, or to a substance abuse treatment program
•486 households received coordinated assessment and funding for immediate needs •663 shelter nights provided at our winter warming center (open 58 nights, 117 unique individuals received shelter)
•250 individuals living outside were connected to resources through outreach to local encampments •40 homeless youth received case management with job, education and housing support o 24 of these youth gained new housing, employment, or education Coalition staff sincerely appreciates the partnership we have with the City, through this request and your past support with the CDBG award and warming center. With support such as this, we are able to leverage other grants that require a local match, thus enabling us to maximize our community impact.

Attached please find our most recent audit for 2021-22 (18-month audit due to change in fiscal year).

Additionally, I am attaching our most recent program report for the month of March to give you a snapshot of overall impact on our community.

Thank you in advance for your consideration.

Janna Nichols
Executive Director
Attachment 3
Packet Page 19

San Luis Obispo County
225 Prado Road,Suite A
San Luis Obispo,CA 93401
(805)543Ͳ0696
(805)544Ͳ1921 FAX
www.redcross.org/sanluisobispo
March 31,2023
James R.Lewis
City Manager
City of Pismo Beach
760 Mattie Road
Pismo Beach,CA 93449
Dear James,
Many thanks to you and the Pismo Beach City Council for your important and ongoing financial support provided to the local American Red Cross.

We respectfully request continued funding in the amount of $10,000.The purpose of the funding is to provide support for ongoing Red Cross services to be available 365 days a year to the residents and visitors of the City of Pismo Beach.

The American Red Cross began serving San Luis Obispo County as an official chapter of the Red Cross in 1917.We have a proud and long history of serving people throughout the county,including your City of Pismo Beach residents.The mission of the Red Cross is to prevent and alleviate human suffering in the face of emergencies by mobilizing the power of volunteers and the generosity of donors.

The work our small staff and resolute volunteers do to achieve our mission is outlined below:
x Each year in San Luis Obispo County we assist individuals and families that are impacted by fires,floods and other disasters that impact their ability to live in their homes. x We provide financial assistance,temporary housing through local hotels,counseling, and other key services in the first few critical days after the disaster. x We provide free preparedness education for children and adults throughout the County. x We train people in lifesaving skills like firstͲaid,CPR,and aquatics. x And,we interact with all branches of the armed services providing a variety of services including emergency reporting and communication between service members and their families.

Your contribution to the American Red Cross benefits the city and all residents of Pismo Beach by keeping them safe and ensuring their most basic needs are met in the event of a personal emergency or a large disaster.

Attachment 3
Packet Page 20

As a popular tourist destination,it is also important to know that in the event of a hotel fire or a major disaster,of any kind,trained Red Cross volunteers will be there to aid Pismo Beach visitors along with the rest of your community members.

If the residents or visitors of the City of Pismo Beach need the Red Cross we will be there,thanks to your ongoing support.This is a significant benefit to Pismo Beach and aligns with your focus on delivering exceptional services to the public,as the Red Cross aids as needed during a personal or community disaster.Additionally,our financial support and counselling and referral services contributes to keeping individuals and families from becoming homeless after experiencing a disaster.

Of note specifically,we were there for the residents and visitors of Pismo Beach and the other communities in San Luis Obispo County in both January 2023 and again in March 2023 when the dangerous and damaging storms and floods impacted residents and visitors.And we are still assisting in the aftermath of this devastation.

Thank you very much for your past support,and for considering this current request.Please feel free to contact me if you have any questions about the Red Cross or specifically about our role in emergency situations for disasters both great and small.

With best regards,
Anne
Anne Kratz
Regional Philanthropy Officer
805Ͳ689Ͳ9079
[email protected]
Additional Attachment:Audited Financial Statement
Attachment 3
Packet Page 21

Attachment 3
Packet Page 22

Attachment 3
Packet Page 23

Attachment 3
Packet Page 24

Focused on Abilities™ Since 2003
Association of Amputee Surfers
501(c) (3) Organization
TIN#68-0569858
PO BOX 1034
Pismo Beach, CA 93449
April 18th, 2023
PROJECT: Request for Funds
To:The Honorable Mayor of Pismo Beach and City Council Members:

The Association of Amputee Surfers (DBA AmpSurf and the Para Surf League) is a local based non-profit organization established in 2003 to Promote, Inspire, Educate and Rehabilitate (PIER™) all people with disabilities and their families through adaptive surfing and other outdoor activities.

We are respectfully requesting the City of Pismo beach to help us accomplish our mission by making a $15,000 donation to help the Disabled Veterans, First Responders, and other civilian adults and children living with disabilities we serve, so that they might participate in our Pismo Beach clinic events, and special programs this year. These funds will be used to cover cost of events held in Pismo beach that are in line with the cities goals and priorities and that benefit the city by having a minimum impact on city services including public works, traffic and parking, help keep our community clean, conserve resources, add to our community’s character and enhance the quality of life of our community members.

As we have grown exponentially in scope with the number of people we serve, we still remain a local nonprofit organization dependent on the generosity of individuals and organizations to make it all happen. It takes a substantial amount of equipment, materials, and monetary donations to carry out our vital mission and it’s virtually impossible to accomplish our goals without help from organizations such as the City of Pismo Beach. With your help we can change lives as well as honor our courageous Veterans, and First Responders for the sacrifices they have made! With the help of the City of Pismo Beach, last year we were able to share the healing power of the ocean with over 730 people through our program here locally, this doesn’t include the 180 para surfing athletes we shared our program with here during the 2022 Pismo Beach ISA World Para Surfing Championships, hosted by AmpSurf. With the help of the city, we want to continue to promote our services throughout the community! We do this through the programs listed below.

Ɣ Adaptive Learn to Surf Clinics -We hold our introductory adaptive learn to surf clinics to allow those living with disabilities, Veterans and First responders to share the healing power of adaptive surf therapy and our beautiful ocean. These events not only give these participants a unique experience here on our beach, it also provides a great opportunity for local community members (surfers and non-surfers alike) to share in the healing with the participants.

Ɣ Operation Restoration –With our various partners around the country we bring Veterans from various regions of the country to experience outdoor activities in Pismo Beach including Surfing, Kayaking, Outrigger Canoeing, Stand-Up Paddleboarding and more. Many of those who attended in the past had never been to Pismo and were determined to bring their families back on vacations and holidays.

Attachment 3
Packet Page 25

Ɣ VetSurf/Surf on Saturdays surf clinics at Addie Street – We have combined these two programs and we do them weekly at the Addie Street wall. The program is open to all Veterans, First Responders and those locally living with disabilities. It is a perfect opportunity for these participants to form camaraderie and acceptance with other locals living with similar conditions and to grow new relationships with each other and with volunteers in the community. We have certified instructors on hand for those new to and have been regular local surfers join us to give back to the community. Our goal in these sessions is to help our participants to become self-sufficient in the ocean. Besides surfing we teach them ocean safety, equipment maintenance and surf etiquette.

Ɣ 9/11 Memorial Paddle Out -A memorial paddle-out is a symbol of surf culture and a traditional surf tribute to the life and legacy of people who passed away” Every year we host the 9/11 Paddle-Out south of the Pismo Pier as an opportunity for local surfers to pay tribute to the Veterans, First Responders, and civilians to those who gave their lives in the 9/11 attack and since in serving our nation in the war on terror.

Ɣ Summer Surf Camp -Starting in June we are offering summer surf mentorship camps.

These are 1-week camps for children between the ages of 5 and 14. Our certified instructors will teach the children how to surf or if they can already surf help to hone their skills.

Between surf sessions we use local skills to teach the children about beach and ocean sustainability, marine life, surf etiquette, equipment maintenance, ocean safety. Our goal is to mentor the children and hopefully guide them to becoming responsible ocean users and surfers.

AmpSurf is respectfully requesting the City of Pismo beach to help us accomplish our mission by making a $15,000 donation to help sponsor the disabled Veterans, police, firefighters, and other civilians’ adults and children so that they might participate in our Pismo Beach clinic events, and special programs this year. These funds will be used to cover cost of events held in Pismo beach that are in line with the cities goals and priorities and that benefit the city by having a minimum impact on city services including public works, traffic and parking, help keep our community clean, conserve resources, add to our community’s character and enhance the quality of life of our community members. We hope that you will again choose to support our overall efforts to share the healing power of adaptive surfing therapy and our amazing community.

Mahalo,
Mahalo,
Dana M. Cummings
AmpSurf L.S.P. Founder/President
USA Surfing, Team Member
P.O. BOX 1034
Pismo Beach, CA 93449
(805) 441-5271
[email protected]
Attachment 3
Packet Page 26

Attachment 3
Packet Page 27

up to safety codes and more accessible. The Minor Home Repair program brings homes up to health and safety standards and addressing building code violations, constructs and installs handicapped access improvements, and removes architectural barriers. These improvements enable residents to remain independent and in their homes, maintain the longevity and quality of homes, and consequently, local neighborhoods. Clients are first interviewed to assess their needs and can be cross-referred to other CAPSLO programs and resources in the community. Priority is given to clients who are severely disabled, lower income, or who do not have other resources or family members to assist them. Repairs will be carried out by Energy staff who work under CAPSLO’s contractor’s license #623259.

Thank you very much for your consideration of this request for funding to provide these valuable Energy Services in Pismo Beach.

Sincerely,

Elizabeth “Biz” Steinberg,
Chief Executive Officer

Attachment 3
Packet Page 28

Attachment 3
Packet Page 29

3. How the requested funds help achieve the Fiscal Year 2023 & 2024 City Goals The services The Center provides online with the City of Pismo Beach’s FY 2023-2024 goals of “Public Safety” and “Community Character and Quality of Life for Residents” by providing low or no-cost preventive reproductive health and family planning services for Pismo Beach residents. Pregnancy and STI prevention is highly cost-effective, saving local taxpayers’ dollars: the CDC reported that STI treatment amounts to over $16 billion in lifetime medical costs (CDC, 2021) and estimates of savings accrued to taxpayers by preventing unintended pregnancies ranges from $4.7 billion to $6.2 billion (NIH, 2011).

Importantly, prevention provides teens with the opportunity to continue their education, pursue a career or vocation, avoid social and economic costs associated with early childbearing, and decreases the number of children born into poverty.

Funding from the City of Pismo Beach will enable The Center in Arroyo Grande to provide sexual and reproductive health services to adult and teen residents of all genders and identities who reside in Pismo Beach in 2023-2024. Funds will also ensure that low-income adults receive adequate health care.

Thank you very much for your consideration of this request to provide vital health care services to residents of Pismo Beach.

Sincerely,

Elizabeth “Biz” Steinberg,
Chief Executive Officer

Attachment 3
Packet Page 30

Attachment 3
Packet Page 31

Attachment 3
Packet Page 32

Community Character: A HomeShare SLO match can help resolve neglected residential appearance on the inside and outside of a provider’s home. Sharing a home can generate $600 to $1200 a month, for the provider. Over 12 months, more than $9,600.00 can be generated for repairs, home restoring needs and property taxes.

Public Safety: Importantly, with the appearance of a clean and safe exterior, a home can become less prey to possible criminal activity. Less apparent criminal activity can reduce the number of Public Safety calls to a neighborhood. Moreover, with a significant percentage of Pismo Beach’s population single senior women, having a trusted person in the home can add to the feeling of safety—and having someone there in the event of a fall or accident can be lifesaving. This can minimize public safety calls—and mean calls get made when necessary.

Water supply:A homeshare match makes efficient use of existing housing stock, which typically is larger than the needs of a single person. The homeshare “creates” affordable housing without the costs and impacts of new construction, in the process conserving resources, such as water, with less new construction and less new landscaping.

Safe, secure housing can be challenging for many. Affordable housing for single seniors is an increasing challenge for their quality of life. Fixed incomes fail to keep up with the rising cost of living. With an average Social Security payment of less than $1500 for senior women (several hundred dollars less than the average for men), many senior women renters are priced out of the market. Average rents are substantially more than a single Social Security check. The prospect of homelessness is devastating at any age, particularly when a person is over 65 years old, with healthcare needs, for instance. The quality and length of life can be severely affected.

According to the US Census table below 688 persons over the age of 65 live alone in their own home in Pismo Beach. Most homes have 2 or more bedrooms and 20% received Food Stamps.
( https://www.seniorcare.com/directory/ca/pismo-beach/#census_footnote) Many seniors may be “house rich” yet “cash poor”. This creates challenges to aging in place, senior safety and healthcare for approximately 15% of Pismo Beach senior households.

Isolation can develop as seniors lose mobility and the ability to socialize outside the home. https://data.census.gov/table?q=age+65+years+and+own+home+alone+in+Pism o+Beach+city,+California&tid=DECENNIALSF32000.P011
Homeshare programs are a creative, low cost way to bridge gaps between the over and under housed, while building community and fighting the impacts of social isolation. It’s a particularly important tool given that funding and support for construction of new affordable housing is limited and demanding, at a time housing need continues to increase. Homeshares effectively create new housing within existing housing units.

Another step toward preserving Pismo Beach’s “Classic California” charm.

Attachment 3
Packet Page 33

Homesharing is a nationally proven way out of housing challenges for many. It’s a new concept to many San Luis Obispo County residents. Many residents, particularly seniors, have little experience sharing housing with non-family members. Single senior women are most often “over- housed” struggling with making ends meet and isolation.

They often are dealing with a new, possibly frightening concept. Several preliminary steps are required under these circumstances, for program success.

Your financial support will help connect city residents through these actions:
· Outreach to identify appropriate isolated and/or financially challenged seniors who may have unmet needs homesharing could meet; · Training to explain how homesharing works, including mechanisms for maintaining privacy within the home, household agreements and realistic expectations – explanation of procedures of the matching process, background and security screening of both parties and help with clarifying need & expectations and how to end a homesharing agreement;
· Screening for safety and security of all program participants; · Understanding and sharing the success with others.

Your funding for the 2023-24 fiscal year will allow the program to:
· Provide housing mentoring assistance for up to 15 Pismo Beach residents who reach out to program staff with housing inquiries
· Assist up to 5 Pismo Beach residents with program enrollment, including application, background screening, client introductions, match agreement assistance and ongoing match support
· Facilitate a minimum of 3 outreach and training events in Pismo Beach & the Five Cities area to help residents understand homesharing opportunities and benefits and be able to consider if a homeshare may be right for them Thank you for considering this request. Smart Share Housing Solutions’ ten-member volunteer board of directors, program staff and volunteers look forward to partnering with you to provide needed safe, affordable housing, income, companionship and security, along with tools for housing success and resilience to the seniors of Pismo Beach. We appreciate the opportunity to innovate, lead and provide safe, decent affordable housing and an added sense of community in Pismo Beach.

Please find attached requested documents:
●2022 financial statements: balance sheet, P&L and cash flow ●2018 organizational audit: with a relatively small operating budget of less than $150,000 annually, with three part-time staff and reliance on a high number of volunteers for service provision, Smart Share does not spend the significant Attachment 3
Packet Page 34

Attachment 3
Packet Page 35

1428 Phillips Lane, Ste, 203, San Luis Obispo, CA 93401 Ň 805.439.1797 ɕ SLONoorFoundation.org March 31, 2023
City of Pismo Beach
Julia Goodman
760 Mattie Road
Pismo Beach, CA 93449
Dear Julia,
As a long-term recipient of funding from the City of Pismo Beach, we at the SLO Noor Foundation would like to thank you for the ongoing support enabling SLO Noor Health Clinics to substantially grow in capacity and scope. Since 2010, the SLO Noor Foundation has evolved from a single part-time medical clinic to a comprehensive healthcare facility and community network with a mission to provide free medical, dental, and vision care services to uninsured adults in San Luis Obispo and northern Santa Barbara Counties, regardless of race, ethnicity, religion, gender, sexual orientation, or immigration status.

The SLO Noor Foundation is committed to advancing diversity and inclusion by helping ensure that all people across the community feel valued and have equal access to resources, services, and opportunities provided by SLO Noor Health Clinics.

This year, we are requesting funding in the amount of $20,000 for the Whole Community Care project, which will further increase the reach and range of health and support services through the introduction of a mobile health program and community outreach initiative targeting low-income communities and low-wage workers within at-risk and hard-to-reach populations.

Beginning March 31, 2023, the COVID-19 Medi-Cal expansion will be closed, and because many individuals in labor, service, and trade industries have received wage increases to compete with rampant inflation, many lower wage workers will no longer qualify for government coverage. According to US Census Bureau estimates for 2022, over 40,000 residents in the SLONF’s service area are already uninsured, disproportionately affecting BIPOC, low-income, low-wage, non-En- glish-speaking, migrant, and farm-working populations. During a period of high inflation and fast-rising healthcare costs, these community members have been among the most vulnerable to health crises and economic hardship caused by medical or unexpected emergencies.

According to the HRSA 2020 Health Equity Report, these populations experience far poorer health outcomes due to factors such as low healthcare access rates, lower health literacy, higher medical mistrust, and implicit bias, and in 2022, the SLONF’s patient base reflected these findings, where 86% were severely below the Federal Poverty Level, 86% were BIPOC, and 70% non-English-speaking with 69% diagnosed with one or more high-risk chronic conditions. Because many part-time and lower wage earners may no longer qualify for government coverage, yet cannot afford out-of-pocket premiums and cannot receive coverage through their employers, SLO Noor Health Clinics bridge the area’s healthcare gap by providing comprehensive clinical services and health education which help promote a safe and healthy place for our community and local economy to thrive. As businesses and organizations across the County struggle with mass staffing shortages, it is vital to ensure that employees of diverse backgrounds can receive healthcare coverage to help restore the livelihood of the area’s workforce. Through the Whole Community Care project, not only will primary care be offered at mobile clinic events around the County, but the Foundation will also launch a community outreach initiative connecting employees of local businesses and organizations to SLO Noor Health Clinic programs. r
Attachment 3
Packet Page 36

1428 Phillips Lane, Ste, 203, San Luis Obispo, CA 93401 Ň 805.439.1797 ɕ SLONoorFoundation.org We are requesting $20,000 which will be used to offset direct clinic expenses, including essential medical and dental supplies, laboratory and radiology diagnostics, personal protective equipment, and medical support staff costs necessary to serve a projected 1,800 patients and 5,200 in-clinic and telehealth encounters in the fiscal year (FY) 23-24.

Since the Spring of 2022, the SLO Noor Foundation operated two physical clinics in San Luis Obispo as well as a telehealth and virtual support program launched in 2020 and a mobile health unit operated in partnership with Cal Poly to provide women’s health services in the Santa Maria Valley. During this period, funds from the City of Pismo Beach have helped the SLO Noor Foundation successfully increase the capacity of its existing services, delivering care to 1,500 patients over 4,382 encounters with 41% of patients being new in 2022. SLO Noor Health Clinics admitted 364 new patients in 2022 and have been able to increase monthly patient visits from 251 to 365 for a total 18% increase in clinical capacity. It is projected that by this time next year SLO Noor Health Clinics will increase an additional 20% with an average of 430 monthly patient visits. Of these visits, 233 uninsured residents resided in Pismo Beach and the Five cities area with records showing that residents received 1,056 diagnostics for patients with or at risk of high-risk chronic conditions, including hyperlipidemia, hypertension, diabetes, and obesity.

Funding from the City of Pismo Beach in FY 2023-24 will assist the SLO Noor Foundation in successfully continuing to expand the availability and reach of its health and support services and extend preventive and episodic care to hard-to-reach underserved and uninsured communities before health concerns become costly emergencies requiring critical care. Funding through the 2022 County American Rescue Plan Act afforded the SLO Noor Foundation to design a mobile clinic expansion, the SLO Noor Free Mobile Clinic, which will serve under-resourced geographical areas in the County, including Grover Beach, Nipomo, and Oceano. With $20,000 in requested funding for the Whole Community Care project, we can help to address inequity in healthcare access and quality by improving the safety and wellbeing of community members facing obstacles barring them from accessing SLO Noor Health Clinics, including transportation, technology, workplace, or childcare accommodations. By assisting improving awareness of and access to healthcare and support services via mobile health and outreach, the SLO Noor Foundation will help community members learn to manage their health independently to support long-term wellbeing and livelihood on a community level.

Thank you for the City of Pismo Beach’s ongoing partnership with the SLO Noor Foundation and for consideration of funding again in 2023 for the Whole Community Care project. We firmly believe that the health of this community begins with the health of the individual, and together with our partners, the SLO Noor Foundation plans to push healthcare forward for the Central Coast.

Sincerely,
David Parro
Executive Director
Attachment 3
Packet Page 37

April 19, 2023
Attn: Emily France
Administrative Services Department
760 Mattie Road
Pismo Beach, California 93449
Dear Julia Goodman and City of Pismo Beach City Council, People’s Self-Help Housing is pleased to submit this request for funding for Supportive Housing Program (SHP) services at our three properties and 76 housing units located in the City of Pismo Beach. Of these units, 50 are scheduled to open at the Pismo Terrace property on September 1, 2023, where residents will receive 10 months of grant-funded services during the grant period.

Founded in 1970, the mission of PSHH is to build affordable homes with site-based services that offer opportunities to change lives and strengthen communities on the Central Coast of California.

Since founding, our services have evolved from providing paths to homeownership for first-time homeowners to the provision of affordable rental housing with in-house, attentive property management, clinical social services, and education programming at each of the 56 affordable rental properties we have developed and compassionately maintain. Believing that housing alone does not create long-term stability and resiliency, PSHH is committed to improving health outcomes and access to opportunity for the over 5,100 residents who return home to our rental properties each day.

Our board of directors meets every two months and is chaired by Shelly Higginbotham, former mayor of Pismo Beach. Funds will directly support clinical social services and the development of wrap- around services provided to residents of our Pismo Beach properties.

In over 53 years of service to Central Coast communities, PSHH has helped over 1,200 low-income working families attain the American Dream through “sweat equity”. With a portfolio of nearly 2,000 affordable rental units throughout our geographical footprint from Ventura to San Luis Obispo, PSHH provides a variety of free, onsite health and education programs designed to promote housing stability and long-term resiliency.

The Supportive Housing Program, for which we are respectfully requesting funding in the amount of $5,000, provides clinical social services and case management to any residents of the 26 current households of its Pismo Beach affordable housing properties. When Pismo Terrace opens, SHP will provide services to any residents of the 50 units that may require assistance, including 24 households that are set aside for No Place Like Home units, of which 5 are set aside for Transitional Age Youth.

Services will include enhanced access to preventive health screenings, nutrition security, critical medical transportation, behavioral health counseling, financial literacy coaching, and administrative support, such as assistance securing disability accommodations, medical equipment, or SSI benefits.

Services are provided free of charge, barrier, or restriction to the residents we serve. Our service demographic is primarily low-income families, seniors, persons with disabilities, veterans, farmworkers, and those transitioning out of homelessness. New residents are never placed on a waiting list, and receive intake and assistance within days of requesting services, helping to mitigate domestic crises that frequently end in homelessness.

Attachment 3
Packet Page 38

Attachment 3
Packet Page 39

Pismo Beach Chamber of Commerce
649 Dolliver St, Pismo Beach, CA 93449
805.773.4382 –
May 5, 2023
TO: Pismo Beach City Council
RE: Grant Request
On behalf of the Pismo Beach Chamber of Commerce, we would like to request consideration of a grant allocation in the amount of $17,000 for the fiscal 2023-2024 budget year.

The Pismo Beach Chamber of Commerce is a volunteer run Chamber promoting our unique beach communities and helping to create an engaging community for our residents. Celebrating our 100th year in 2022, the Chamber works tirelessly on behalf of our business community, our residents and as a partner to the City of Pismo Beach.

Our grant request would help provide funding for the following areas:
2022-2023 Farmers Market – Requested $12,000
in 2021 the Pismo Beach Chamber reintroduced the Pismo Beach Farmers Market. This market runs every Wednesday starting at the beginning of May and running through October.

The weekly market has been expanded to a variety of vendors and live music. In 2022 we added the support of a Market Manager to help run the market and solicit new vendors. This market is being managed by a local company who specializes in local farmers markets.

The money requested would go to help offset the cost of the Market Manager and to help cover the cost of the weekly live musical performers.

Leadership Circle Sponsorship – Requested $5,000 Sponsorship level The Chamber is seeking a partnership with the City as part of our Leadership Circle Sponsorship program. Through this program we partner with the City of Pismo Beach to help further the City’s goals, promote the City as a leading partner with the Chamber and help facilitate communications with our business community and residents. The recommended level would include:
•Banner Logo/link on every monthly email newsletter and on Pismo Chamber website. $5,000 value
•Full member website login upgrade access, $500 value
•Sponsor table at the annual Taste of Pismo, $1,250 value •Four tickets to 2 wine walks, $280 value
•Email blast & Facebook business spotlight every quarter, $1,600 value •Mention and logo present at every monthly Mixer, quarterly Mayor's Luncheon and Installation Dinner, and other events $1,000
Attachment 3
Packet Page 40

Pismo Beach Chamber of Commerce
649 Dolliver St, Pismo Beach, CA 93449
805.773.4382 –
•Free booth at expos, Farmers Markets or other booth events, $100 value How will these funds benefit the City of Pismo Beach?
The Pismo Beach Chamber strives to be a valuable partner to the City in developing programs that will help our business community thrive, engage our residents, and promote the Pismo Beach Experience and promote tourism.

These programs benefit the City in a multitude of ways.

1.The Farmers Market creates an engaging Pier Plaza attraction for visitors, enhancing their experience. Connects residents with local merchants and artisans, building a greater sense of community. Providing valuable revenue generating opportunities to local vendors to help strengthen our business community. This promotes Pismo Beach with a small beach town feel.

Visitors love connecting with local artisans and supporting local businesses.

2.The Leadership Sponsorship helps to support the Chamber to meet our goals on behalf of our membership and community. This identifies you as a strong supporter of your local Chamber. This allows the Chamber to promote the City, your events, and areas of community outreach.

Fiscal Goals: How we help you enhance Community Character and Quality of Life for our Residents.

Each of these events provides an engaging experience for our residents. By enhancing our Pismo Beach Experience, we benefit our residents with a vibrant and engaging downtown business community for them to enjoy. The Chamber is also working to provide informative events to educate our residents in a variety of areas that will help enhance their quality of life.

By creating a partnership with the Chamber through our Leadership Circle Sponsorship, the City will be a vital resource in helping the City promote and execute initiatives that enhance the quality of life for our residents. As your champion, the Chamber will help connect residents and City Government for the benefit of us all.

The Pismo Beach Chamber is run by a dedicated staff of volunteers with a passion for our community. It would not be the success that it is today without the continued support of the City of Pismo Beach. We appreciate your consideration of our request and look forward to working together for the benefit of this beach town we all love.

Regards,
Jeanette Vierra
President/Chairperson
Pismo Beach Chamber of Commerce (805)
773-4382
Attachment 3
Packet Page 41

April 14, 2023

To: The City of Pismo Beach

Shower the People (STP) is an all-volunteer mobile shower program that provides access to a free hot shower to the homeless in our community. We have provided over 15,000 showers at our 5 shower sites since 2018. The need for mobile showers for our communities homeless individuals remains great; in just the first quarter of this year STP has already provided 1,480 showers at our shower sites.

The goal of our program is to provide sites that are welcoming, safe, clean and reliable. We believe that an opportunity to take a shower gives homeless individuals the opportunity to be and feel clean, healthy and look presentable. Our volunteers have seen the difference that a hot shower makes to an individual’s physical presence as well as to their overall outlook on life.

The cost of our shower program has grown as our customer base has grown. STP volunteers continue to use masks, gloves and strong disinfectant in cleaning the shower units to combat the spread of disease. Every shower guest receives a new pair of underwear, a new t-shirt and new socks, toothbrush/toothpaste, a comb, razor and a 2oz bottle of hand disinfectant. The Arroyo Grande Community Hospital supplies us with freshly washed towels weekly. Our mobile trailer and van are kept in great condition both inside and outside by our Operations Manager, however 15,000 showers later they are aging. Our Board is considering the purchase of a new shower trailer sometime during FY2024 – 25.

Our funding request to the City of Pismo Beach is for $7,500. This funding will allow us to continue our shower program for the homeless at our current busy sites in South County, and in San Luis Obispo.

Thank you,
Gwen Watkins

President
Shower the People

showerthepeopleslo.org

Attachment 3
Packet Page 42

Attachment 3
Packet Page 43

Attachment 3
Packet Page 44

City of Pismo Beach
March 31, 2023

County, including for the many employees who work in Pismo Beach. We also provide technical assistance to the City on housing policies and programs.

4. Relationship to the Council’s Goals. The HTF’s request supports the Council’s goal of managed growth and appropriate design and neighborhood preservation. We support this goal by increasing the housing supply for the many workers who are needed to make your vibrant revitalized downtown function. Without an adequate housing supply across the housing spectrum, there cannot be an adequate workforce or successful businesses.

As requested, our 2022 audit as completed by local accountancy firm Glenn Burdette is attached.

Further information is available on our website. Our articles, bylaws, 501(c)3 letter and other items can be located at https://www.slochtf.org/aboutus.html . The current members of our Board of Directors and our loan committee (the HTF Commission) are listed online at https://www.slochtf.org/ourteam.html

Thank you for your time and consideration.

Sincerely,
Jeff N. Eckles

Jefferson Eckles
Chief Executive Officer

Attachments
Audited Financial Statements
Attachment 3
Packet Page 45

March 28, 2023
City of Pismo Beach
Attn: Emily France
760 Mattie Road
Pismo Beach, CA 93449
[email protected]
Dear Ms. France,
On behalf of the SLO County YMCA board of directors, staff, volunteers, and the communities we serve, I extend our sincere appreciation for your partnership and support with our organization.

At the SLO County YMCA, we believe everyone matters, everyone counts, and everyone gets a chance. For over 60 years we have been serving the greater San Luis Obispo community to make this a better place for all. We achieve this by offering membership and programs that inspire positive life changes and provide facilities that are safe and welcoming for all people.

The Y is requesting $3,000 from the City of Pismo Beach FY2024, to support our financial assistance fund for program scholarships. All funds will support low-income families attending YMCA programs, including day camps, sports, and before- and after-school programs.

As part of the 2024-25 city goals, the Y is committed to helping to improve and support the quality of life for residents. Access to safe and affordable childcare continues to be a critical need for families during and after the pandemic. When enrolled in Y enrichment programs, working families can feel secure knowing that their child not only has a safe place to go, but that they are educated and supported. With a commitment to nurturing the potential of children and teens, promoting healthy living, and fostering a sense of social responsibility, Y camps and after school programs ensure that every individual has access to the essentials needed to learn, grow and thrive.

In the past year, families from Pismo Beach participated in our after-school programs, summer camps, and sports programs. The Y provides a safe, thriving environment for young people to explore personal interests, build self-esteem, develop interpersonal skills, discover the creativity and health benefits of the outdoors, and make lasting friendships and memories.

Children enrolled in our after-school program not only receive help with their schoolwork, but our skilled staff create curriculum in all programs that includes components of character development. As summer approaches, the Y continues to fill the childcare gap through our summer camp programs. The Y serves families across SLO County, with enhanced curriculum addressing the achievement gap, social emotional wellbeing, and healthy eating and physical activity.

The Y offers a variety of safe and fun sports camps and leagues, including Futsal, Attachment 3
Packet Page 46

Basketball, and Roller Hockey. Additionally, Bitty Sports invites parent participation, emphasizing parent-child relationship building, along with basic sports play. Y sports programs not only focus on skills, but character development, and instilling the values of respect, trustworthiness, responsibility, fairness, and caring. Youth sports programs promote healthy development, encourage self-esteem and positive peer interaction, along with growing sportsmanship and teamwork.

Social Emotional wellness has been incorporated into our youth programs through the expertise of a dedicated mental health intern from Transitions-Mental Health Association, working alongside Y staff. In a survey, parents responded that Y programs provided a positive social atmosphere, especially after the pandemic left many children in isolation.

The Y is committed to being an affordable, inclusive, and accessible option for all families. At the Y, no one is turned away for lack of ability to pay. Our program fees are affordable, and we provide assistance for those who have additional need. On average, eligible families receive 45% off of their program fees. For many families, that savings is $400-$500 per year, and no one is turned away for inability to pay. Foster families receive an automatic assistance of 50%, and some Y programs are offered for free, essentially providing 100% financial assistance to those enrolled.

Thank you to the City of Pismo Beach for your consideration.

Sincerely,
Thomas Speidel
Regional Executive Director
Attachment 3
Packet Page 47

Attachment 3
Packet Page 48

ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ WK Ky ϱϰϭϲ͕ ^ĂŶ >ƵŝƐ KďŝƐƉŽ͕  ϵϯϰϬϯ
WŚ͗ ϴϬϱ ϱϰϳͲϬϳϳϵ ǁǁǁ͘ƐůŽƐĐŽƌĞ͘ŽƌŐ

When we meet with a new client for the first time, we assign two mentors. At the initial meeting, the client and mentors engage in an interactive dialogue beginning with the client describing their business idea or issue with their existing business. The mentors ask questions and together they determine a strategy. The first meeting usually lasts an hour, and typically leads to a set of actions for the client to execute. At the end of the first meeting, a follow-on session is frequently scheduled. Studies have found that if a client is mentored more than three times it leads to greater client success. No matter how many times we meet with a client, all meetings are free.

How the requested funds relate to the Fiscal Year 2024 & 2025 City Goals

SCORE’s mission is to foster the establishment, development, and growth of small business. Pismo Beach benefits from the successful execution of this mission in:
• local job creation, and
• an increase in tax and related revenues.

A vibrant local business community is a direct contributor to quality of life for residents, one of the focus areas of the 2024/25 goals.

Summary

Providing the highest quality mentoring and educational services has always been the hallmark of our chapter. We are committed to work closely with the City of Pismo Beach to support local businesses.

As our motto states, SCORE will be there for the life of your business.

Respectively Submitted,

Tom Thompson
Co-Chapter Chair
San Luis Obispo Chapter 597
(805) 546-8386
[email protected]

Attachment 3
Packet Page 49

Attachment 3
Packet Page 50