FY 2024 & FY 2025 Proposed Budgets
Agenda Item 3.B
Jim Lewis, City Manager
Nadia Feeser, Administrative Services Director
Executive Team
Meeting Date: May 11, 2023
Non-Profit / Outside Agency Funding Requests
Agenda
•Non-Profit / Outside Agency Presentations
•All Funds Budget Overview
•General Fund Budget Overview
•City Goals
•Other Initiatives
•Approving the Budget
•Outside Agency Funding
3 All Funds Budget Overview
FY 2024 & FY 2025 Proposed Budgets
•Operating Budget –ongoing revenues and expenditures
•City Goals, Other initiatives
•Personnel Costs and position changes
•Fully funds reserves, set-asides to reduce debt and support potential economic downturn
Includes
•Public Safety Facility project
•Outside Agency funding
Does NOT include
5 Total Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Beginning Fund Balance 38,821,569$ 38,009,173$ Revenues 71,913,083$ 66,579,399$
Expenditures 72,725,479 62,271,898
Net (Revs - Exps)(812,396)$ 4,307,501$
Ending Fund Balance 38,009,173$ 42,316,674$
One-time
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Revenues 11,699,100$ 5,935,900$
Expenditures 23,895,450 11,680,640
Net (Revs - Exps)(12,196,350)$ (5,744,740)$
Operating Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Revenues 60,213,983$ 60,643,499$
Expenditures 48,830,029 50,591,258
Net (Revs - Exps)11,383,954$ 10,052,241$
FY 2024 & FY 2025 Proposed Budgets
Includes Transfers between funds
6 FY 2024 & FY 2025 Proposed Budgets
Net of Transfers between fundsTotal Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Beginning Fund Balance 38,821,569$ 38,009,173$ Revenues 57,750,155$ 57,760,183$
Expenditures 58,562,551 53,452,682
Net (Revs - Exps)(812,396)$ 4,307,501$
Ending Fund Balance 38,009,173$ 42,316,674$
Operating Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Revenues 57,600,155$ 57,610,183$
Expenditures 46,216,201 47,557,941
Net (Revs - Exps)11,383,954$ 10,052,241$
One-time
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Revenues 150,000$ 150,000$
Expenditures 12,346,350 5,894,740
Net (Revs - Exps)(12,196,350)$ (5,744,740)$
7 FY 2024 All Funds Operating Revenues
Transient Occupancy
Tax
27%
Water & Wastewater
Service Charges
20%
Property
Related Taxes
15%
Sales and Use
Tax
10%
Other revenues
7%
LBID Assessment
Revenues
5%
Permits
4%
Parking Kiosk
Meter Revenues
4%
Departmental
Revenues
3%
Technology
2%
Franchise Taxes
1%
Other
Taxes
1%
Impact Fees
1%Grants
1%
Business Tax
0%
Other Finan Sources
0%
Intergovernmental
Revenue
0%
8 FY 2024 All Funds Operating Expenditures by
Category
Salaries & Wages
26%
Professional Services
19%
Contract Services
14%
Benefits
14%
Other Expenses
8%
Operations &
Maintenance
7%
Debt Service
5%
Other
Financing
Uses
3%
Capital
Projects
2%
Retiree Medical
Insurance
1%
Enterprise
Fund
Reserves
1%
9 FY 2024 All Funds Operating Expenditures by
Department/Division
Police
19%
Water
13%
Public Works
13%
Fire
9%Wastewater
8%
Tourism &
Events
8%
General Government
7%
Debt Service
5%
Community
Development
5%
Finance
3%
Information
Technology
3%
Management
Services
2%Parking
2%
City Manager
1%Legal
1%
City Council
1%
10 Full-time City Staffing
11 POSITIONS FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 City Manager 1.33 1.33 1.35 1.35 1.35 1.35
Management Services 3.67 3.67 3.65 3.65 3.65 3.65
Tourism & Events 2.00 2.00 3.00 4.00 4.00 4.00
Administrative Services 8.00 8.00 8.00 9.00 10.00 10.00 Community Development 9.00 9.00 8.00 9.00 9.00 9.00
Public Works 29.00 29.00 30.00 32.00 32.00 32.00
Police 34.00 34.00 37.00 40.00 40.00 40.00
Total 87.00 87.00 91.00 99.00 100.00 100.00
87.00 87.00 91.00 99.00 100.00 100.00
0.00 20.00
40.00 60.00
80.00 100.00
120.00
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
Total Number of Full-Time City Employees
General Fund Budget Overview
General Fund Summary
($ thousands)
FY 2023 Year-
End Projected
Actuals
FY 2024
Proposed
Budget
FY 2025
Proposed
Budget
Unassigned Fund Balance 8,469$ 12,392$ 7,698$ Committed Fund Balance 17,259 - - a Beginning Fund Balance 25,727 12,392 7,698 b Operating Revenues 30,991 32,239 32,711 c Operating Expenditures 26,219 29,555 30,304 d = b - c Net Operating Surplus/(Deficit) 4,772 2,685 2,408 e One-time Revenues 347 150 150 f One-time/Capital Expenditures 3,138 6,301 725 g = a+d+e-f Ending Fund Balance 27,708$ 8,925$ 9,530$ Unassigned Fund Balance 8,970$ 2,826$ 2,000$ Committed Fund Balance 15,177 - - Contribution to Reserves 140 227 180 Budget Stabilitation Set-Aside 2,000 2,000 2,000 CalPERS Pre-Payment Set-Aside - 1,000 1,000 TOT 1% Set-Aside for Public Safety F 1,422 2,871 4,350 13 General Fund Operating Budget
FY 2024 FY 2025
Revenues $32,239,470 $32,711,471
Expenditures $29,554,807 $30,303,922
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
Revenues Expenditures
14 General Fund One-time Budget
FY 2024 FY 2025
Revenues $150,000 $150,000
Expenditures $6,301,470 $725,489
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
Revenues Expenditures
15 General Fund Total Budget
FY 2024 FY 2025
Revenues $32,389,470 $32,861,471
Expenditures $35,856,278 $31,029,411
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
Revenues Expenditures
16 General Fund Reserves
Reserve
FY 2024 Proposed
Amount
FY 2025 Proposed
Amount
General Fund 25% Reserve $7,338,700 $7,575,980
City Building Reserve 500,000 500,000
Risk Management Reserve 250,000 250,000
Budget Stabilization Set-
Aside 2,000,000 2,000,000
CalPERS Pension Set-Aside 1,000,000 1,000,000
TOT 1% Set-Aside for Public
Safety Facility 2,871,000 4,350,000
17 City Goals & Other Initiatives
Community Character, Beautification, and Quality of Life for Residents
Description FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
James Way Beautification 9-12 months construction 2,500,000 Relocate current sports courts on Bello street to Ventana due to Safety Center
2,101,000
Chumash and Palisades Park Improvements replace play
structures
1,800,000
Install larger and more aesthetically pleasing restroom in the Addie Street Parking Lot
1,200,000
Shell Beach Parking Lot (Palisades Sports Courts
Restroom/Parking)
1,000,000
Paving Project -year 2 of the PMP 300,000 2,000,000
•Goal statement: Build on the strength of our local community to preserve the City’s “Classic California” charm and ensure an exceptional quality of life for residents. 19 Community Character, Beautification, and Quality of Life for Residents.
Description FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Construct a dog park within the current Spyglass Park grassy area
75,000
Contribution of 1% for General Fund Municipal Code Section
15.049.025 Public Art Program
55,100
Plaza maintenance: cleaning, repainting the play structure 30,000 30,000 Vets Hall Window Replacement in kitchen area. 30,000
Replace the 5 outdated Beach wheelchairs (originally purchased in 2014)
15,000
Hinds/Ocean View Pedestrian Path 100,000
Purchase and install workout equipment at South Palisades Park 130,000 James Way Beautification maintenance 45,000
Downtown Boardwalk Extension Feasibility Study between
Main Street and Wadsworth
125,000
Ongoing maintenance of Ventana Sports Courts 10,000
Total $9,106,100 $2,440,000 20
Maintain a Focus on Public Safety
•Goal statement: Focus on providing resources toward ensuring the safety of the community.
Description FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Police Parking Annex 1,050,000
Crossroads E-Citation System 49,280 2,500
Body Camera Replacement 42,710
Advanced Rope Rescue Equipment, Equipment for cliff/confined space rescue
10,000
Annual Hose Testing 6,500 6,500
Mobile Data Computer (MDC) for E63 6,000
MCV Satellite Internet 5,120 1,620
Reg. SWAT Team Budget Share Annual Contribution 5,000 5,000 WatchTower program, Statistics tracking program for Lifeguard Dept
2,250 2,250
21 Maintain a Focus on Public Safety
•Goal statement: Focus on providing resources toward ensuring the safety of the community.
Description FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Increase in Annual MDC Service Agreement 2,000 2,000
New Weed Abatement Inspection Program, better tracking and automation.
1,500 1,500
Body Camera Replacement, License & Support Fee 4,875
Total $1,180,360 $26,245
22 Water Supply, Conservation and Central Coast Blue
•Goal statement: Sustain the City's water supply by completing Central Coast Blue and pursuing access to new, high-quality and reliable water sources; promoting conservation; and conducting public outreach and education.
Description FY 2024
Proposed
Budget
FY 2025
Proposed
Budget
Charles Street Reservoir and Bello Reservoir Roof Replacement 1,210,000 Construct new drinking water production well to replace Well 23 2,000,000 Total $1,210,000 $2,000,000
23 Traffic, Circulation and Parking
•Goal statement: Improve traffic flow and parking assets to meet the needs of current and future residents and visitors.
Description FY 2025
Proposed
Budget
Signalize the Bello/Price Canyon intersection to allow for easier crossing of Price Canyon
400,000
Dolliver/Pomeroy Ped Scramble 50,000
Total $450,000
24 Other Initiatives: Technology Master Plan
25 Category Description
FY 2024
Proposed
Budget
FY 2025
Proposed
Budget
Communication One-time Replace PD's phone system with Teams Phone System 17,600$ Ongoing Replace PD's phone system with Teams Phone System 14,400 14,400 One-time Wireless Access Points for Shell Beach Vets Hall 5,000 Ongoing Internet Services for Shell Beach Vets Hall 1,920 1,920 Communication Total 38,920$ 16,320$
Department One-time Parks & Recreation System Improvements and Training 25,000 Software One-time Police scheduling and shift tracking software 15,000 15,000 Application Ongoing Police scheduling and shift tracking software 10,000 10,000 Ongoing Time and Attendance System, Online employee time tracking system with payroll integration
6,500 6,500
One-time Online employee time tracking system with payroll integration 5,500 One-time Electronic travel forms and reimbursement process 25,000 Ongoing Track AD changes and consolidate logs for simplified review 25,000 One-time Citywide document management and records retention 57,600 Ongoing Citywide document management and records retention 10,800 Department Software Application Total 62,000$ 149,900$ Disaster Ongoing Managed detection and response solution 65,000 65,000 Recovery One-time Disaster Recovery Planning, Simplified process based on cloud restore capabilities
15,600
One-time Cybersecurity incident response planing 9,000
Disaster Recovery Total 89,600$ 65,000$
Other Initiatives: Technology Master Plan continued
26 Category Description
FY 2024
Proposed
Budget
FY 2025
Proposed
Budget
Infrastructure/Ongoing Tablet Replacements 5,000 5,000 Equipment Ongoing IT Operations Enhancements, Patch management system 4,500 4,500 Ongoing IT Operations Enhancements, IT inventory management system 3,500 3,500 Infrastructure/Equipment Total 13,000$ 13,000$ Public Safety Ongoing Increased coverage for the Public Safety Camera System, includes new/replacement cameras, storage of the video
75,000 75,000
Public Safety Total 75,000$ 75,000$
Security One-time City Hall IT Room improvements 40,000 One-time SCADA security 35,400
Ongoing 24 hours support for City Security Cameras, includes spare parts to ensure up-time
20,000 20,000
One-time WW Plant PLC and associated modules security update 20,000 One-time Multi-factor authentication 17,100 15,200 Ongoing Password Manager for all City Staff 15,360 15,360 Ongoing Multi-factor authentication 15,120 15,120 One-time IT security assessment 35,000
One-time PCI compliance review 10,000
Security Total 162,980$ 110,680$
Training Ongoing User Training and Support, Office and Departmental training 10,000 10,000 One-time User Training and Support, SharePoint/OneDrive training 5,000 Training Total 15,000$ 10,000$
Total 456,500 439,900
Other Initiatives
Description
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
One-time Cypress and Dolliver Bridge and Pier Inspection & Structural Review
$ 275,000
One-time Contribution event funding requests 150,000 One-time Paint the exterior of City Hall, including repair of any damaged wood, replace screens, etc.
125,000
One-time Update the 2005 Master Drainage Plan for Heights and Downtown, create a Shell Beach Drainage Master Plan, study existing drainage on Price Canyon
75,000
One-time Finance Records Retention Compliance for General Ledger and Payroll
30,000
One-Time Determine resident awareness 25,000 - One-time City Hall Window Treatment 20,000 Ongoing HVAC Ongoing Maintenance 15,000 $ 15,000 One-Time Education Campaign: Supplies, postage, printing, informational collateral
5,000 20,000
One-time Install a valve in the 16" force main at Addie St 200,000 One-time Slurry seal paved areas at the Corp Yard to preserve the pavement
250,000
One-time El Portal Outfall 60,000 Total 720,000$ 545,000$
Approving the Budget
Approving the Budget -Timeline
29 25 Apr. 2023
General Fund Reserves -reviewed
Fiscal Policies –affirmed
City Goals –approved
Position changes –approved
Cost Allocation Plan –approved
Vehicle replacements –reviewed
Other Initiatives –provided initial direction
11 May 2023
Today, May 11, 2023
•Final Direction on City Goals, Other Initiatives, Reserves •Resolution for Outside Agencies
6 June 2023
Budget Resolution for FY 2024 and FY 2025 Adopted Budgets Authorization for Position Changes
Outside Agency Funding
30