Agenda packet — Pismo Beach City Council, May 16, 2023

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AGENDA
Pismo Beach City Council
Tuesday, May 16, 2023
Time Meeting Type Physical Location Virtual Participation Option 5:00 p.m. Closed Session City Hall None
5:30 p.m. Regular Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda.

0.HYBRID MEETING INSTRUCTIONS:

These meetings are being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch these meetings and submit public comment are provided below.

Watch and participate in person:
•Regular Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. •To make Regular Meeting public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. •To make Closed Session public comment, please be present in the Council Chamber at the start of Closed Session; the Mayor will call for public comment prior to commencing the closed proceedings.

Watch and participate via Zoom:
•Regular Meeting only: Click this link on any computer or mobile device:
https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser. •To make Regular Meeting public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Listen and participate via telephone:
•Regular Meeting only: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
•To make Regular Meeting public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Watch online:
•Regular Meeting only: Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.

Watch on Channel 20:
•Regular Meeting only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.

Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment:
•Regular Meeting and Closed Session: In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
•Regular Meeting and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting.

Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
•Meetings may begin a few minutes after the scheduled start time. •Meetings will be recorded, except closed sessions; these recordings are public record. •Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. •Phone numbers of voicemail commenters may be visible in the public record along with transcripts.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 5-16-2023

Pismo Beach City Council Agenda May 16, 2023

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Special Closed Session—5:00 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage

1.ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2.PUBLIC COMMENT PERIOD – Council Chamber
At this time, members of the public may comment on any item appearing on the agenda.

Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

3.ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-078-017, 320 Main Street
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Justin Carey
Under Negotiation: Price and Terms of Payment

4.CLOSED SESSION REPORT
If a regular meeting follows this Closed Session, the Closed Session Report will be made during the regular meeting.

5.ADJOURNMENT
Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, May 16, 2023 Council Chamber, City Hall Council Agenda 5-16-2023

Pismo Beach City Council Agenda May 16, 2023

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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor Waage

1.ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2.PLEDGE OF ALLEGIANCE

3.ACCEPTANCE OF AGENDA

4.PRESENTATIONS
Item 4.A: Proclamation: Recognizing May 21–27, 2023 as National Public Works Week (Fine)
Item 4.B: Proclamation: Recognizing June 2, 2023 as Hunger Awareness Day (SLO Food Bank)

5.PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.

However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.

Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

6.CITY MANAGER’S REPORT - No action to be taken

7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken

8.COUNCIL COMMITTEE REPORTS

1.Air Pollution Control District, SLO County (Newton/Reiss)

2.California Joint Powers Insurance Authority (Reiss)

3.CAPSLO (Reiss)

4.Central Coast Blue Regional Recycled Water Authority (Waage)

5. Central Coast Community Energy Policy Board (Mayor)

6.Chapman Estate Foundation (Liaison) (Reiss)

7.Coastal Cities Group, League of CA Cities (Waage)

8.Conference and Visitors Bureau / LBID Board (Liaison) (Inman)

9.Friends of Price House Liaison (Waage)

10. Hazard Mitigation & Fire Safety (Inman/Waage)

11. Homeless Services Oversight Council (Guthrie/Reiss)

12. Integrated Waste Management Authority (Newton/Inman)

13. Mobile Home Rent Stabilization Subcommittee (Inman/Reiss)

14. REACH (Newton)

15. Regional Transit Authority, SLO (Waage/Reiss)

16. Shell Beach Improvement Group Liaison (Inman)

17. SLOCOG (Waage/Reiss)

18. South County Chambers Gov’t Affairs (Guthrie/Inman)

19. Visit SLO CAL Advisory Committee (Inman)

20. Water Resources Advisory Committee, SLO (Guthrie/Inman)

21. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)
Council Agenda 5-16-2023

Pismo Beach City Council Agenda May 16, 2023

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9.CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.

Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:

Adopt Minutes of the May 2, 2023 Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:

1.Approve the Summary of Payroll Register for April 23, 2023;

2.Approve the Register of Demands for April 21, 2023, and April 28, 2023.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for February 2023 of FY 2022-2023 (Feeser)
Recommendation:

No action required; information only.

Item 9.D: Fiscal Year 2023 Third Quarter Financial Status Report (Feeser) Recommendation:

Receive as information only. No actions are requested or recommended.

Item 9.E: Department Activity Reports for April 2023 (All) Recommendation:

Receive reports as information only.

Item 9.F: Amendment of the City’s Classification Plan to Include an Updated Job Specification for Assistant Engineer / Engineer / Senior Engineer (Garcia) Recommendation:

Adopt a Resolution amending the City’s Classification Plan to include approval of an updated Assistant Engineer/Engineer/Senior Engineer job specification.

Item 9.G: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:

No action recommended; for information only.

10.ITEMS PULLED FROM CONSENT CALENDAR
Council Agenda 5-16-2023

Pismo Beach City Council Agenda May 16, 2023

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11. PUBLIC HEARINGS - No earlier than 6:00 p.m.

None.

12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings

Item 12.A: 2022 Northern Cities Management Area (NCMA) Annual Report (Fine)

Recommendation:

No action recommended; for information only.

Item 12.B: Update on Capital Project Timelines (Fine)

Recommendation:

No action recommended; for information only.

Item 12.C: Direction on Dog Park Location and Development (Lewis)

Recommendation:

Provide direction on:

1. Whether or not to schedule a hearing of the City Manager’s appeal of the Planning Commission’s decision denying a dog park project at Spyglass Park, and;

2. Whether or not the project will move forward through a different process considering different locations.

Item 12.D: Approval of Interim City Manager Employment Agreement with Jorge E.

Garcia (Lewis)

Recommendation:

Approve an Interim City Manager Employment Agreement with Assistant City Manager Jorge E. Garcia.

13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

14. ADJOURNMENT

To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, June 6, 2023 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

Council Agenda 5-16-2023

Pismo Beach City Council Agenda May 16, 2023

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AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the May 16, 2023 meeting(s) of the Pismo Beach City Council was posted on May 11, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk

Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 5-16-2023

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA RECOGNIZING MAY 21–27, 2023 AS NATIONAL PUBLIC WORKS WEEK WHEREAS, Public Works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Pismo Beach; and WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of Public Works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and WHEREAS, it is in the public interest for the citizens, civic leaders, and children in Pismo Beach to gain knowledge of, and to maintain an ongoing interest and understanding of, the importance of Public Works and Public Works programs in the communities; and WHEREAS, 2023 marks the 63rd annual National Public Works Week sponsored by the American Public Works Association.

NOW, THEREFORE, the City Council of the City of Pismo Beach hereby does hereby designate the week May 21–27, 2023 as National Public Works Week.

Dated this 16th day of May, 2022
________________________
Ed Waage, Mayor
Council Agenda 5-16-2023 4.A-1
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A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA RECOGNIZING JUNE 2, 2023 AS HUNGER AWARENESS DAY WHEREAS, the SLO Food Bank is the lead hunger relief organization in the County; and WHEREAS, the SLO Food Bank was founded in 1989, and has provided 34 years of hunger relief throughout the community; and
WHEREAS, the SLO Food Bank provides the vital infrastructure for hunger relief and is the primary source of nutritious, free, and affordable food for over 80 partner nonprofit agencies that feed the hungry; and
WHEREAS, the SLO Food Bank and its coalition partners deliver nutritious food to over 31,000 County residents every month and in every community, from Nipomo to San Miguel, on the coast from Los Osos to San Simeon, and to points east including Creston, Shandon, and California Valley; and
WHEREAS, the SLO Food Bank provides millions of pounds of only the most wholesome nutrition which advances and promotes important public health outcomes; and WHEREAS, the SLO Food Bank is coordinating a countywide call to action called “Hunger Awareness Day” on June 2nd this year; and
WHEREAS, the SLO Food Bank believes that the people of our county will again rally in a one- day push to donate much-needed funds to alleviate local hunger and elevate public health for all; and
WHEREAS, people giving donations on June 2, 2023, will raise critical funds needed to help alleviate hunger.

NOW, THEREFORE, the City Council of the City of Pismo Beach hereby proclaims June 2, 2023 as Hunger Awareness Day in Pismo Beach, California.

Dated this 16th day of May, 2023
________________________
Ed Waage, Mayor

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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:

ADOPTION OF MEETING MINUTES
RECOMMENDATION:

Adopt Minutes of the May 2, 2023 Regular Meeting.

BACKGROUND:

Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the preparation or adoption of meeting minutes.

ALTERNATIVES:

1. Adopt the minutes with revisions.

2.Decline to adopt the minutes; provide direction or request additional information.

ATTACHMENTS:

1.Draft Minutes for May 2, 2023
Submitted by: Erica Inderlied, City Clerk Meeting Date: May 16, 2023 City Manager Approval:

9.A-1Council Agenda 5-16-2023
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, May 2, 2023

Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449

The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.

CALL TO ORDER: 5:36 p.m.

1. ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton

Staff Present:

Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Chelsea O’Sullivan, Assistant City Attorney
Jeff Smith, Chief of Police
Other staff present as noted below

2. PLEDGE OF ALLEGIANCE

Council Member Guthrie led the Pledge of Allegiance.

3. ACCEPTANCE OF AGENDA

Consensus to reorder Item 12.C, Award of Contract to ENGEO Incorporated for Professional Engineering and Environmental Services for the Cliff Ave. and Ocean Blvd.

9.A-2Council Agenda 5-16-2023
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Storm Drain Portion of the Ocean Boulevard Improvement Project before Item 12.B, Public Safety Facility Project Update.

4. PRESENTATIONS

Item 4.A: Proclamation: Recognizing May 2023 as National Foster Care Month (San Luis Obispo County Department of Social Services)

Presented to Christy Lounder and Felipe Gonzalez, San Luis Obispo County Department of Social Services.

5. PUBLIC COMMENT PERIOD

Call for public comment: No comment.

6. CITY MANAGER’S REPORT

City Manager Lewis commented on various topics.

7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT

Assistant City Attorney O’Sullivan had nothing to report.

8. COUNCIL COMMITTEE REPORTS

The Council reported on recent and upcoming meetings of various external bodies:

Council Member Inman:

Pismo Beach Conference and Visitors Bureau (CVB) Board / Lodging Business Improvement District (LBID) Advisory Board.

Mayor Waage:

Central Coast Community Energy (3CE) Policy Board.

League of California Cities Coastal Cities Group, Sea Level Rise Working Group.

San Luis Obispo Regional Transit Authority (SLORTA) / South County Transit (SCT).

9. CONSENT CALENDAR

Call for public comment: No comment.

Action: Adopt Consent Calendar.

Motion: Guthrie
Second: Newton

9.A-3Council Agenda 5-16-2023
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Vote: The motion passed on the following vote (Items 9.A through 9.H):

Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

Adopt Minutes of the April 18, 2023 Regular and Closed Meetings.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for April 9, 2023;

2. Approve the Register of Demands for March 31, 2023, April 7, 2023 and April 14, 2023.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for January 2023 of FY 2022-2023 (Feeser)

Recommendation:

No action required; informational only.

Item 9.D: Approval of the Fiscal Year 2024 Paving Project for Proposed Road Maintenance and Rehabilitation Account Funding (SB1) (Feeser)

Recommendation:

Adopt a Resolution approving the 2022 Paving Project for proposed Senate Bill 1 Road Maintenance and Rehabilitation Account funding for Fiscal Year 2024 and making a determination of exemption under the California Environmental Quality Act.

Legislative Record: Resolution R-2023-032 adopted.

Item 9.E: Notice of Completion and Acceptance of Public Improvements for Tract 3043, South Silver Shoals (Fine)

Recommendation:

1. Accept the public improvements for Tract 3043 as complete and authorize the release of the improvement securities; and

2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion.

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Item 9.F: Acceptance of Grant Funds Allocated by the Federal Emergency Management Agency (FEMA) and Authorization of Purchase of Seven All-Band, Portable Radios, and
Appropriating Related Budget Adjustments in Fiscal Year 2023 (Lee)

Recommendation:

Adopt a Resolution authorizing the acceptance of grant funds in the amount of $75,051 from the Federal Emergency Management Agency, and the purchase of seven all-band portable radios, P-25 compliant, and appropriating related budget adjustments in Fiscal Year 2023.

Legislative Record: Resolution R-2023-033 adopted.

Item 9.G: Adoption (Second Reading) of an Ordinance of the City Council of the City Of Pismo Beach Amending Sections 12.10.010,

12.10.030, 12.10.040, 12.10.050, 12.10.070, 12.10.070, 12.10.080, and 12.10.120 of the Pismo Beach Municipal Code Regarding Newsracks (Inderlied)

Recommendation:

Adopt an Ordinance amending sections 12.10.010, 12.10.030,

12.10.040, 12.10.050, 12.10.070, 12.10.070, 12.10.080, and

12.10.120 of the Pismo Beach Municipal Code regarding newsracks.

Legislative Record: Ordinance O-2023-001 adopted.

Item 9.H: Acceptance of California Coastal Commission Modifications to the Municipal Code Associated with Two-Unit Residential Development and Urban Lot Splits in Compliance with Senate Bill 9, Including Adoption (Second Reading) of an Ordinance Repealing and Replacing Ordinance O-2022-001 (Inderlied)

Recommendation:

Adopt an Ordinance repealing and restating Chapter 17.119 Two- Unit Residential Development and Urban Lot Splits to Title 17 (1983 Coastal Zoning Code) of the Pismo Beach Municipal Code, relating to urban lot splits and two-unit residential development built in accordance with Senate bill 9, repealing Ordinance O-2022-001, and making a determination of exemption under the California Environmental Quality Act (CEQA).

Legislative Record: Ordinance O-2023-002 adopted.

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10. ITEMS PULLED FROM CONSENT

None.

11. PUBLIC HEARINGS

None.

12. BUSINESS ITEMS

Item 12.A: Introduction (First Reading) of an Ordinance Modifying Chapter 5.22 of Title 5 of the Pismo Beach Municipal Code Regarding Short-Term Rentals (Downing)

Recommendation: Introduce an Ordinance amending Chapter 5.22 of Title 5 of the Pismo Beach Municipal Code relating to administrative regulations of Short-Term Rentals and Homestays.

Presenting staff:

Matt Downing, Community Development Director
Chelsea O’Sullivan, Assistant City Attorney
James R. Lewis, City Manager

Call for public comment:

Shelly Higginbotham commented.

Shauna Wills commented.

Heather Muran commented.

Action: Consensus in support of providing the following direction to staff:

1. Return at the next available meeting with an agenda item allowing the Council to act on the extension of the existing Short-Term Rental Urgency Moratorium enacted by Ordinance O-2022-005 and previously extended by Ordinance O-2022-007;

2. Return at the next available meeting with a report analyzing the feasibility and potential impacts of the following possible components of revised Short-Term Rental regulations:

A. Implementation of a limit on the total number of Short-Term Rentals that may be licensed at any one time, on the basis of a total numerical cap; and/or a limitation per street; and/or a limitation per neighborhood; and or a limitation on the proximity of licensed properties to each other.

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B. Notification to surrounding properties before, or at the time of, issuance of a new or renewed Short-Term Rental license.

C. Prohibition of Short-Term Rentals outside the Coastal Zone; potentially including the “grandfathering” of the existing licensees outside the Coastal Zone.

D. Pursue an arrangement with Airbnb and other similar platforms for the sharing of booking data in furtherance of ordinance enforcement.

In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0

Absent: 0
Abstain: 0
Recused: 0

The following item was reordered.

Item 12.C: Award of Contract to ENGEO Incorporated for Professional Engineering and Environmental Services for the Cliff Ave and Ocean Blvd Storm Drain Portion of the Ocean Boulevard Improvement Project (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to enter into a professional services agreement with ENGEO Incorporated for professional engineering and environmental services for the Cliff Avenue and Ocean Boulevard Storm Drain portion of the Ocean Boulevard Improvement Project in the amount of $160,000, accepting grant funding, and appropriating related budget adjustments in Fiscal Year 2023.

Presenting staff:

Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager

Call for public comment: No comment.

Action: Adopt a Resolution authorizing the City Manager to enter into a professional services agreement with ENGEO Incorporated for professional engineering and environmental services for the Cliff Avenue and Ocean Boulevard Storm Drain portion of the Ocean Boulevard Improvement Project in the amount of $160,000, accepting grant funding, and appropriating related budget adjustments in Fiscal Year 2023.

Motion: Newton
Second: Inman

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Vote: The motion passed on the following vote:

Ayes: 5 Newton, Inman, Guthrie, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

Legislative Record: Resolution R-2023-034 adopted.

Item 12.B: Public Safety Facility Project Update (Garcia)

Recommendation:

Receive an update for the Public Safety Facility Project.

Presenting staff:

Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager

Guest presenters:

Scott Murphy, Vanir Construction Management

Call for public comment:

Kevin Anderson commented.

Don Day commented.

Tedd commented.

Action: Provide the following direction to staff:

1. Proceed with contract negotiations with design-build entity F&H Construction/ LDA Partners for the design and construction of the Public Safety Facility project.

Motion: Newton
Second: Inman

Vote: The motion passed on the following vote:

Ayes: 5 Newton, Inman, Guthrie, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

9.A-8Council Agenda 5-16-2023
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This item was reordered and heard prior to Item 12.B.

13. CITY COUNCIL COMMENTS AND REQUESTS

Consensus to agendize consideration of direction to the Parks, Recreation and Beautification Commission to evaluate potential locations for a dog park other than Spyglass Park.

14. ADJOURNMENT

At 8:16 p.m.

APPROVED: ATTEST:

________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk

9.A-9Council Agenda 5-16-2023
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.B
SUBJECT/TITLE:

PAYROLL REGISTER AND REGISTER OF DEMANDS
RECOMMENDATION:

1. Approve the Summary of Payroll Register for April 23, 2023.

2. Approve the Register of Demands for April 21, 2023 and April 28, 2023.

BACKGROUND:

Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.

FISCAL IMPACT:

As demonstrated in the attached payroll and check registers.

ALTERNATIVES:

1.Request additional information from staff.

ATTACHMENTS:

1.Payroll Summary

2. Registers of Demands
Submitted by: Meeting Date: May 16, 2023
Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:

9.B-1Council Agenda 5-16-2023
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FORPERIODENDING04/23/23
CHECKSDATED04/28/23
PAYROLLCHECKSANDDIRECTDEPOSITTRANSACTIONS
Checks556961Ͳ556965 5 ACH 129
EARNINGS
REGULAR 365,518.42
HOLIDAY 5,149.10
OVERTIME(IncludesCompTimePayouts) 15,784.49 Administration
Building
Conference&VisitorsBureau
PoliceDepartment 5,946.44
Parking
Engineering
Fire
Recreation
PublicWorks 3,523.18
Water 2,644.17
Wastewater 3,670.70
MotorVehicles
SubtotalͲOvertime 15,784.49$
SALARYADJUSTMENTS 321.09 TRAINING/UNIFORMALLOWANCE Ͳ OTHEREARNINGS 15,173.81 $401,946.91
LESSAUTHORIZEDPAYROLLDEDUCTIONS
FEDERALWITHHOLDINGTAX 38,628.37
FICA&MEDICARE 30,112.71
STATEINCOMETAX 12,643.72
STATEDISABILITYINSURANCE 3,395.55
GARNISHMENTS 1,173.26
HEALTH 2,105.59
SUPPLEMENTALDISABILITY 1,547.06
SECTION125 2,825.32
PERS 33,405.15
DEFERREDCOMPENSATION 11,100.11
ADDITIONALLIFEINSURANCE 301.42
UNIONDUES 2,477.61
PISMOATHLETICCLUB 195.00
OTHER
NETPAYROLL $262,036.04
DIRECTDEPOSITDEDUCTION 257,993.77
NETPAYROLLAFTERACHDEPOSIT 4,042.27
SUMMARYPAYROLLREGISTER

9.B-2Council Agenda 5-16-2023
Attachment 1
Packet Page 13

City of Pismo Beach
Final Disbursement List Check Date 04/21/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10002 Internal Revenue Service 04/21/2023 98,261.69$ Federal Income Tax PD 04/14/23 ACH 11305 Public Employees Retirement System 04/21/2023 68,367.48 PERS Retirement EE & ER PD 04/14/23 ACH 12017 Vantagepoint Transfer Agents 04/21/2023 9,549.00 Retiree Health Longevity Premiums ‐ PD 5/1/23 ACH 12260 dba: Mission Square ICMA Retirement Trust ‐ 457 04/21/2023 24,200.77 ICMA 457 Deferred Comp EE & ER PD 04/14/23 ACH 12305 Franchise Tax Board 04/21/2023 16,698.01 State Income Tax & SDI PD 04/14/23 ACH 12360 CalPERS 457 Plan 04/21/2023 541.67 PERS 457 Deferred Comp EE & ER PD 04/14/23 ACH 12708 dba: Mission Square ICMA Retirement Trust‐Roth IR 04/21/2023 360.00 ICMA Roth IRA PD 04/14/23 ACH 12944 Leaf 04/21/2023 91.06 Monthly Copier Lease Apr 2023 ‐ PD ACH 13455 Wex 04/21/2023 979.72 Fuel for City Vehicles 3/07/23 ‐ 4/07/23 125653 12275 Airgas West Inc 04/21/2023 100.99 Cylinder ‐ Mar 2023 125654 11382 Applied Technology Group, Inc. 04/21/2023 550.00 Service Call ‐ Site Power Monitor 3/16/23 & Dispatch 3/31/23 125655 14544 Jack Armstrong 04/21/2023 90.87 Reimb: DMV Fees for Class A permit 125656 12623 AT&T 9391012188 04/21/2023 3,769.75 Phone Bill 03/10/2023 ‐ 04/09/2023 125657 13460 AT&T Mobility 287284035974 04/21/2023 1,219.59 Phone and Cell Services‐ March 2023 125658 14369 Badawi & Associates 04/21/2023 7,598.50 2022 Audit ‐ Final Billing 125659 13781 Bouba Otello Boumaiz 04/21/2023 2,250.00 Public Art ‐ Stop Sign 125660 14229 Brendler Janitorial Service 04/21/2023 16,152.00 Janitorial Service ‐ March 2023 125661 12841 Robert Brenman 04/21/2023 40.00 Senior Dance Band Member 4/10/23 125662 10028 Brisco Mill & Lumber Yard 04/21/2023 70.83 Maintenance Supplies 125663 14038 Bureau Veritas North America, Inc. 04/21/2023 9,782.50 Plan Review & Inspection 12/23/22 ‐ 2/9/23 125664 14414 California State Disbursement Unit 04/21/2023 450.46 Tax Withholding Order PD 04/14/23 125665 14365 Sean Campbell 04/21/2023 260.00 Reimb: Office of Water Programs Certifications & Grade II Certificate Fee 125666 14554 Jeffrey Cardinal 04/21/2023 40.00 Senior Dance Band Member 4/10/23 125667 10798 Diana Carter 04/21/2023 1,728.00 Instructor: Musical Theater Camp 4/11‐4/14/23 #11052 125668 11451 Channel Islands Technology Integrators' Group 04/21/2023 4,209.09 Remote Support & SharePoint Setup and Migration 1/10‐3/7/23 125669 11169 Coast Riders Powersport Sales 04/21/2023 315.99 Vehicle Maintenance 125670 13793 Contractor's Maintenance Service 04/21/2023 642.26 Equipment Maintenance 125671 14202 Crisp Imaging 04/21/2023 169.67 Office Supplies & Playground Plans 125672 14313 Culligan/Santa Maria 04/21/2023 140.36 Drinking Water Mar 2023‐Police 125673 12628 Dell Marketing LP 04/21/2023 1,726.99 (6) Dell UltraSharp 24 Monitors 125674 14217 Deltina Coffee Roasters 04/21/2023 62.50 Coffee 125675 11059 Emergency Vehicle Group Inc 04/21/2023 175.48 Equipment Maintenance 125676 13586 Famcon Pipe & Supply Inc. 04/21/2023 5,089.04 Distribution Maintenance 125677 13846 Franchise Tax Board‐Tax Withholding‐2 04/21/2023 588.50 Tax Withholding Order PD 04/14/23 125678 14555 Jeff Holmes 04/21/2023 180.00 Refund ‐ Musical Theatre Camp #11052 125679 11706 Shirley Horacek 04/21/2023 1,152.00 Instructor: Watercolor 3/22‐5/10/23 #11066 125680 13628 Horizon West Auto Glass 04/21/2023 356.79 Equipment Maintenance 125681 12277 Independent Electric Supply Inc 04/21/2023 160.54 Distribution Maintenance 125682 13385 IPS Group, Inc. 04/21/2023 2,178.29 IPS Transaction Fees ‐ Mar 2023 125683 11828 Gordon Jackson 04/21/2023 89.00 MI&E: CCTC Retreat 4/16‐4/18/23 125684 10097 Miners Hardware 04/21/2023 497.35 Maintenance Supplies 125685 14405 Mission Linen Supply 04/21/2023 754.70 Uniforms/Rugs/Towels/Floor Mats ‐ Mar 2023 125686 11780 Moondoggies Beach Club, Inc. 04/21/2023 708.48 Instructor: Surf Camp 4/11‐4/13/23 #11055 125687 10753 Nick's Telecom 04/21/2023 140.00 Equipment Maintenance 125688 14343 ODP Business Solutions, LLC 04/21/2023 566.24 Office Supplies & Playground Plans 125689 12315 Pacific Gas & Electric Company 04/21/2023 2,977.64 Electricity 3/7 ‐ 4/6/23 125690 11226 Bonnie Pack 04/21/2023 51.99 Reimb: Father/Daughter Dance Supplies 125691 14550 Phillco 04/21/2023 72.95 Soft Water ‐ Station 63 April 2023 125692 12022 Pismo Beach Police Officer's Association 04/21/2023 1,515.30 POA Dues PD 04/14/23 125693 12335 Procare Janitorial Supply Inc 04/21/2023 1,055.19 Janitorial Supplies 125694 13796 ReadyRefresh by Nestle 04/21/2023 292.58 Drinking Water March 2023 ‐ Waste Water 125695 11208 SEIU Local 620 AFL/CIO 04/21/2023 923.31 SEIU Dues PD 04/14/23 125696 14479 Serene Waters Adventure Therapy LLC 04/21/2023 432.00 Instructor: Surf Camp with James 4/11‐4/13/23 #11206 125697 12806 Donald G. Stever 04/21/2023 40.00 Senior Dance Band Member 4/10/23 125698 13530 TCA Tools Inc 04/21/2023 1,361.96 Maintenance Supplies 125699 12629 Tetra Tech Inc 04/21/2023 560.00 Map Checking ‐ Feb 2023 125700 11165 Tri County Office Furniture 04/21/2023 445.39 Office Furniture 125701 12982 Ultrex Business Products 04/21/2023 972.45 City‐Wide Copier Usage March 2023 125702 12041 United Rentals Northwest, Inc 04/21/2023 215.50 Equipment Maintenance 125703 12132 White Flag Pest Control Inc 04/21/2023 291.00 Pest Control 125704 14333 Mark Wilder 04/21/2023 250.00 Juggler ‐ Mother's Day Concert 125705 14534 Winkles Enterprises 04/21/2023 1,000.00 Exterior Painting of Pismo Beach Vets Hall Total: 295,513.42$

9.B-3Council Agenda 5-16-2023
Attachment 2
Packet Page 14

City of Pismo Beach
Final Disbursement List Check Date 04/28/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10002 Internal Revenue Service 04/28/2023 101,486.61$ Federal Income Tax PD 04/28/23 ACH 10371 Visit SLO County 04/28/2023 112,468.72 TMD Payments February 2023 ACH 11305 Public Employees Retirement System 04/28/2023 68,763.41 PERS Retirement EE & ER PD 04/28/23 ACH 12211 CA. Public Emp Retirement Sys 04/28/2023 115,741.63 Medical Insurance ‐ May 2023 ACH 12260 dba: Mission Square ICMA Retirement Trust ‐ 457 04/28/2023 24,502.65 ICMA 457 Deferred Comp EE & ER PD 04/28/23 ACH 12305 Franchise Tax Board 04/28/2023 16,039.27 State Income Tax & SDI PD 04/28/23 ACH 12360 CalPERS 457 Plan 04/28/2023 541.67 PERS 457 Deferred Comp EE & ER PD 04/28/23 ACH 12708 dba: Mission Square ICMA Retirement Trust‐Roth IRA 04/28/2023 350.00 ICMA Roth IRA PD 04/28/23 ACH 14257 Igoe Administrative Services 04/28/2023 6,841.19 IGOE FSA and DDS Reimbursement ‐ April 2023 125708 10446 Achievement House, Inc. 04/28/2023 12,506.51 Litter Removal, Sidewalk Cleaning, Pressure Washing ‐ March 2023 125709 10118 Adamson Industries Police Products 04/28/2023 2,043.97 PD Equipment 125710 13158 Advantage Technical Services, Inc 04/28/2023 1,509.00 Toucan Terrace Pipeline Recoating ‐ 11/30/22 ‐ 4/1/23 125711 10695 AFLAC 04/28/2023 3,093.95 Supplemental Disability Insurance ‐ April 2023 125712 14540 Greg Alex 04/28/2023 1,099.28 Reimb: M&IE/Hotel/Mileage PC Academy 3/28‐3/31/23 125713 11882 Alexander's Contract Services Inc 04/28/2023 4,050.67 Water Meter Reading Services ‐ Apr 2023 125714 10640 Allstate Plastics LLC 04/28/2023 2,113.11 Trash Can Liners 125715 12433 Alpha Electrical Service Inc 04/28/2023 1,079.00 Electrical Repairs ‐ 5 Cities Lift Station ‐ 3/31/23 125716 11509 American Industrial Supply 04/28/2023 522.00 Safety Gloves 125717 14551 AT&T UEI‐E5FGYCH7UWL6 (PD) 04/28/2023 300.00 Phone Tracing Related to 187 Investigation 3/29‐4/4/23 125718 12978 Avtec, LLC 04/28/2023 10,027.41 Avtec ScoutCare Annual Maintenance 125719 13382 Axon Enterprises Inc. 04/28/2023 967.92 PD Equipment 125720 10288 Basin Street Regulars 04/28/2023 26.25 Refund: Security Fee‐ Arrived late PBVH Event 3/26/23 125721 14514 BEK Collective Inc 04/28/2023 7,831.95 James Way Beautification Design ‐ Mar 2023 125722 10818 Bosch Landscape 04/28/2023 1,800.00 Price House Mowing Services 125723 14552 Botach Inc. 04/28/2023 1,293.00 PD Equipment 125724 14229 Brendler Janitorial Service 04/28/2023 16,152.00 Janitorial Services ‐ February 2023 125725 11392 Brenntag Pacific Inc. 04/28/2023 3,427.86 Sodium Bisulfite 125726 14402 Carol A. Burner 04/28/2023 866.66 900 Bello Lease ‐ May 2023 125727 13852 California Diesel & RV LLC 04/28/2023 6,175.47 Equipment Maintenance 125728 10626 California Highway Adoption Co 04/28/2023 1,050.00 Highway 101 On/Off Ramp Trash Mitigation ‐ Apr 2023 125729 14414 California State Disbursement Unit 04/28/2023 584.76 Tax Withholding Order PD 04/28/23 125730 14349 Callander Associates Landscape Architecture, Inc 04/28/2023 17,001.30 Prep Construction Docs ‐ Chumash & Palisades Park & Ventana Tennis Courts ‐ Feb 2023 125731 12610 CalPortland Construction 04/28/2023 939,417.55 Paving Project ‐ Progress Payment 8 125732 10085 Cannon Associates 04/28/2023 111,472.19 Ocean Blvd Construction Management ‐ Feb & Mar 2023/ CM Inspection Materials Testing ‐ Feb 2023 125733 13951 Central Coast Portables 04/28/2023 1,003.85 Portable Toilets ‐ Easter/ Mother's Day Concert/ Tennis Courts 4/1 ‐ 4/29/23/ Price House ‐ 2/18‐3/18/23 125734 11451 Channel Islands Technology Integrators' Group 04/28/2023 17,994.30 Monthly Office 365 & Phone Licenses ‐ Mar 2023/ Monthly Help Desk April 2023 125735 14415 CLAD Consulting, Inc. 04/28/2023 3,600.00 Inspection Services ‐ Addie St PIPs ‐ Mar 2023 125736 14382 CleanStreet, LLC 04/28/2023 13,662.62 Street Sweeping Services ‐ March 2023 125737 11552 Agritec International Ltd CleanTech Environmental 04/28/2023 237.40 Washer Rental Service 125738 13842 ClientFirst Consulting Group, LLC 04/28/2023 1,410.00 Tech Design Specs Public Safety Facility ‐ Opt D Jan 2023/ IT Strategic‐ Assessment‐ Disaster Recovery Plan Feb 2023 125739 14247 Coastal Tree Experts, Inc. 04/28/2023 4,750.00 Tree & Tree Limb Removal 125740 10708 Coastline Equipment 04/28/2023 9,673.39 Equipment Maintenance 125741 11227 Cole Chrysler Dodge 04/28/2023 1,102.99 Vehicle Maintenance 125742 10667 Complete Paperless Solutions, LLC 04/28/2023 6,080.42 Laserfiche Zone OCR Licenses 125743 14445 Consor North America, Inc. 04/28/2023 7,164.86 Traffic Signal Design Bello & Price Canyon ‐ Feb 2023 125744 13793 Contractor's Maintenance Service 04/28/2023 304.33 Pressure Washer Accessories 125745 14556 Federico Corrales 04/28/2023 54.00 Reimb: Pre‐employment Livescan 125746 14202 Crisp Imaging 04/28/2023 111.09 Printing Services 125747 11986 Culligan/Central Coast Water 04/28/2023 216.00 Car Wash Filtration 4/3/23 125748 12224 Delta Dental Of California 04/28/2023 7,577.51 Dental Premiums ‐ May 2023 125749 14217 Deltina Coffee Roasters 04/28/2023 62.50 Coffee 125750 13697 Dudek 04/28/2023 1,575.00 Prof Svcs GP/LCP 1/28 ‐ 2/24/23 125751 11289 eGenoa, LLC 04/28/2023 754.25 Motorcycle Decals 125752 11469 Eikhof Design Group Inc 04/28/2023 20,030.00 Stormwater Consulting Services & Wadsworth Storm Drain ‐ Mar 2023 125753 12541 Engel & Gray Inc 04/28/2023 9,759.96 Composting Biosolids ‐ March 2023 125754 13846 Franchise Tax Board‐Tax Withholding‐2 04/28/2023 588.50 Tax Withholding Order PD 04/28/23 125755 13669 Frontal Security Services of California 04/28/2023 516.25 Security: PBVH Events 12/18/22, 2/26/23, 3/26/23 125756 13438 Francisco Fuerte 04/28/2023 232.70 Reimb: Safety Boots FY23 125757 14560 Jill Fussell 04/28/2023 2.59 Refund: Sign Permit Fee Overpayment 125758 10732 Granite Construction Company 04/28/2023 127,409.82 Ocean Blvd Improvements ‐ Feb 2023 & Pot Hole Materials 125759 14043 Health & Human Resource Center, Inc. 04/28/2023 130.05 Employee Assistance Program ‐ May 2023 125760 UB*00990 MICHAEL HENNESSEY 04/28/2023 61.45 Refund Check 010985‐000, 235 IRISH 125761 UB*00991 STERLING HIGGINS 04/28/2023 43.28 Refund Check 018057‐002, 518 SAN LUIS 125762 14553 Valerie Holmes 04/28/2023 1,900.00 Cash for Grass ‐ 104 Francis 125763 13373 Heather Schuh Huston 04/28/2023 300.00 Pismo Coast Village Painting ‐ Spring 2023 125764 13276 InfoSend, Inc. 04/28/2023 1,697.79 Processing‐Printing‐Mailing City's Utility Bills ‐ March 2023 & Weed Abatement Insert Fee 2023 125765 11833 Keylock Security Specialists 04/28/2023 3,645.08 City Hall IT Room Lock & Police Department Back Door 125766 12694 Landscape Structures Inc. 04/28/2023 326,841.99 Palisades & Chumash Park Playground Equipment 125767 12668 Rachelle Lapan 04/28/2023 169.00 M&IE: Prop & Evidence Update 5/7‐5/9/23 125768 12019 James Lewis 04/28/2023 117.00 M&IE: CCMF Board Meeting 4/27‐4/28/23 125769 14386 Louie's Crane Service, LLC 04/28/2023 1,200.00 Crane ‐ Remove Bench on Bluff 125770 14401 Barbara L. Maraist 04/28/2023 866.67 900 Bello Street Lease May 2023 125771 13645 MDN Engineering, LLP 04/28/2023 1,375.00 Bello Bridge Habitat Mitigation ‐ Feb 2023 125772 14427 Rubio Medina 04/28/2023 23,359.97 Architectural Design Services for the Police Annex ‐ Mar 2023 125773 12960 Med‐Stops Medical Clinic Inc 04/28/2023 400.00 DMV/DOT Physicals 2023 125774 10097 Miners Hardware 04/28/2023 638.52 Maintenance Supplies 125775 11172 Mullahey Ford 04/28/2023 351.55 Vehicle Maintenance 125776 14563 Micah Nelson 04/28/2023 250.00 Reimb: Safety Boots FY23 125777 10039 New Times 04/28/2023 424.00 Legal Advertisement 125778 10753 Nick's Telecom 04/28/2023 210.00 Equipment Maintenance 125779 14343 ODP Business Solutions, LLC 04/28/2023 892.76 Office Supplies 125780 10728 Oilfield Environmental & Compliance, Inc. 04/28/2023 3,582.00 Lab Analysis Feb 2023 125781 14562 Max Overstreet 04/28/2023 208.37 Reimb: Safety Boots FY23 125782 13279 Pacific Central Coast Health Centers 04/28/2023 1,012.18 Pre‐employment health screening 125783 11202 Pavement Engineering, Inc. 04/28/2023 10,487.50 Palisades & Chumash Park Parking Lot Design & Paving Project ESDC ‐ Feb 2023 125784 UB*00992 PCR HOMES 04/28/2023 15.06 Refund Check 019009‐000, 1021 CANYON LANE 125785 12070 Michelle Pearson 04/28/2023 709.56 M&IE: AFSS Annual Conference 4/30‐5/5/23 125786 14356 Pegasus Architecture, LLC 04/28/2023 56.25 ASDC ‐ Chapman ADA Restroom ‐ Feb 2023 125787 12316 PG&E CFM/PPP Department 04/28/2023 10,000.00 Engineering Advance 980 Huber ‐ Central Coast Blue 125788 13197 Pioneer Americas, LLC 10728 04/28/2023 9,104.21 Sodium Hypochlorite 125789 13149 Pismo Beach Lifeguard Association 04/28/2023 5.00 Lifeguard Dues PD 04/28/23 125790 12022 Pismo Beach Police Officer's Association 04/28/2023 1,570.76 POA Dues PD 04/28/23 125791 14403 Betty J. Pratt 04/28/2023 866.67 900 Bello Street Lease May 2023 125792 14079 Clare Malone Prichard 04/28/2023 862.48 Reimb: ME&I/Hotel/Mileage PC Academy 3/28‐3/31/23 125793 12335 Procare Janitorial Supply Inc 04/28/2023 3,809.71 Janitorial Supplies 125794 UB*00993 ROY RAGHUNATHAN 04/28/2023 59.15 Refund Check 019016‐000, 131 HERMOSA 125795 10904 Ron Rodriguez 04/28/2023 276.89 Reimb: Meals PRBC Commissioner Conference 4/2‐4/6/23 125796 12174 Rotary Club Of Pismo Beach 04/28/2023 134.19 Rotary Club dues ‐ March 2023 125797 12108 Santa Maria Tire, Inc. 04/28/2023 2,956.41 Equipment Maintenance 125798 14557 Securitas Technology Corporation 04/28/2023 1,110.50 Monthly Security & Fire Monitoring ‐ May 2023/ Quarterly Monitoring & Maintenance ‐ Pier Restrooms & Airstreams 5/1‐7/31/23 125799 11208 SEIU Local 620 AFL/CIO 04/28/2023 901.85 SEIU Dues PD 04/28/23 125800 13927 Shell Beach Elementary PTO 04/28/2023 218.75 Refund: (1) Security Guard PBVH Event 3/35/23 125801 13913 Silvas Oil Co., Inc 04/28/2023 7,274.03 Diesel & Unleaded Fuel Deliveries 4/13/23 125802 10913 Siteone Landscape Supply LLC 04/28/2023 141.37 Parks Irrigation Supplies 125803 10576 SLOCO Data, Inc 04/28/2023 349.11 Chapman Estate Brochures

9.B-4Council Agenda 5-16-2023
Attachment 2
Packet Page 15

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.C
SUBJECT/TITLE:

MONTHLY INVESTMENT TRANSACTION REPORT OF THE CITY’S CASH AND INVESTMENTS FOR FEBRUARY 2023 OF FY 2022-2023
RECOMMENDATION:

No action required; information only.

BACKGROUND:

This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending February 28, 2023. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body.

The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of February 28, 2023. Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending February 28, 2023.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ALTERNATIVES:

1. No Council action is proposed, other than to receive the information.

ATTACHMENTS:

1. Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2. For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities

3. For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager Meeting Date: May 16, 2023 Submitted by: Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:

Council Agenda 5-16-2023 9.C-1
Packet Page 16

City of Pismo Beach
Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned February
2023
Actual Year-to-
Date Interest
Earned Ending
2/28/2023 * Data Sources
General Fund
Reserves
US Bank CDs/GASs/Corp/
Muni Bonds

2.01% avg 7,764,573$ 7,004$ 86,996$ 1
City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds/
US Treasury Note

2.14% avg 29,973,203 41,214 340,872 1
Total All Securities 37,737,776$ 48,218$ 427,868$ City Pooled Funds - B US Bank Custody 0.00%-$ 124$ 2,252$ 1 City Pooled Funds - B Local Agency Invest.

Fund
State Investment
Pool

2.07%19,497,354 -167,098 2
City Pooled Funds - B US Bank Checking 0.00%21,584,296 1,710 6,080 3 City Pooled Funds - B 41,081,649$ 1,834$ 175,430$ City Pooled Funds total A + B 71,054,853$ 43,048$ 516,303$ Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 Pier Project 422$ 1$ 422$ 4
Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 CREB's
Project
279 1 273 4
CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit
Trust Account
Various managed
by CalPERS
4,273,234$ -$ (38,838)$ 5
TOTAL, Cash and Investments at February 28, 2023:83,093,360$ 50,054$ 565,156$ TOTAL for City Managed Portfolio, Cash and Investments:78,819,426$ 50,052$ 603,299$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly Customer Statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly reconciled bank statement from US Bank
4 = Monthly statement from Wilmington Trust
5 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments Council Agenda 5-16-2023 9.C-2
Attachment 1
Packet Page 17

CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
February 28, 2023

INVESTMENT ACTIVITY

PURCHASES OR DEPOSITS
02/03/23 Purchase San Francisco Federal Credit Union 245,000$ 02/17/23 Purchase First Federal Credit Union 245,000
Total 490,000$

SALES, MATURITIES, CALLS OR WITHDRAWALS
No Activity -$
Total -$
ACTIVITY TOTAL 490,000$

INTEREST REVENUE

GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 7,004$

POOLED INVESTMENTS
Interest Earned on Investments 41,214$
TOTAL INTEREST EARNED 48,218$
Data Source: Monthly Download of Transactions from US Bank Council Agenda 5-16-2023 9.C-3
Attachment 2
Packet Page 18

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 2/28/2023 Bank Account Description Bank ID
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
General Checking US Bank 22,657,287$ 3,095,417$ (3,726,750)$ 48,342$ (490,000)$ 21,584,296$ LAIF LAIF 19,497,354 - - -- 19,497,354 Total all Bank Accounts 42,154,641$ 3,095,417$ (3,726,750)$ 48,342$ (490,000)$ 41,081,649$ Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
General Fund
General Fund 1001-10101 16,301,194 671,831 (1,988,221) -- 14,984,804 General Fund-Reserve 1001-10105 191,967 (184,938) - - -7,030 Half Cent Sales Tax Fund 1002 1,357,265 (54,698) - - - 1,302,567 Special Revenue Funds
Gas Tax Fund 2001 205,830 14,737 - - - 220,567 LTF - Streets 2002 324,247 (56) - - - 324,191 PEG Access Fund 2003 72,098 10,461 (1,894) -- 80,665 Police Grant Fund 2004 203,684 16,600 - - - 220,284 Housing In Lieu Fund 2005 2,216,431 653 - - - 2,217,084 LBID Fund 2006 2,245,402 105,165 (67,784) -- 2,282,783 Chapman House 2007 17,663 (822) (4,273) -- 12,569 Capital Projects Funds
Capital Projects Fund 3001 183,100 1,031,598 (910,070) -- 304,629 Public Facilities Fund 3002 871 - - -- 871 Park Development Fund 3003 307,866 (19,820) - - - 288,046 Circulation Fund 3101 602,414 (34,259) - - - 568,154 Development Impact Fee Fund 3102 610,500 913 - - - 611,412 Developer Impact Fee Fund 3103 165,829 - - -- 165,829 Underground Utility Fund 3201 16,394 - - -- 16,394 Council Agenda 5-16-2023 9.C-4
Attachment 3
Packet Page 19

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 2/28/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
Debt Service Funds
Public Finance Authority Fund 4001 - - - - - - Public Finance Authority Fund 4002 - - - - - - Freeway Foothills AD Fund 4101 759 - - - - 759 Spyglass AD Fund 4102 12,628 - - - - 12,628 Indio-El Portal AD Fund 4112 733 - - - - 733 Visalia Street AD Fund 4113 100,281 - - - - 100,281 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 2,281,738 349,294 (219,371) - - 2,411,660 Water Construction Fund 6103 619,964 2 - - - 619,966 Water Expansion Fund 6104 1,254,946 - - - - 1,254,946 Wastewater Enterprise Fund 6201 2,875,588 322,277 (417,820) - - 2,780,045 Wastewater Construction Fund 6202 1,342,931 - - - - 1,342,931 Wastewater Expansion Fund 6203 2,078,828 (41) - - - 2,078,787 LTF - Transit Fund 6301 28,396 (75) - - - 28,321 Pier Operations Fund 6401 33,419 5,500 (2,575) - - 36,344 Parking Fund 6501 2,276,993 140,143 (24,749) - - 2,392,387 Internal Service Funds
Technology Service Fund 7101 (3,329) 80,751 (55,004) - - 22,417 Motor Vehicle Fund 7201 3,056,538 92,086 (55,868) - - 3,092,756 Trust & Agency Funds
SLO County TMD 8201 115,334 84,116 (116,612) - - 82,838 Control Funds
Payroll Control Fund 9301 715,323 5,847 151,434 - - 872,603 Interest Control Fund 9302 105,474 1,710 - - - 107,184 Utility Billing Control Fund 9304 234,793 1,392 - - - 236,186 M/R Control Fund 9305 - - - - - - Total all cash funds 42,154,091 2,640,365 (3,712,807) - - 41,081,649 Council Agenda 5-16-2023 9.C-5
Attachment 3
Packet Page 20

INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 - - - - 0 General Fund - CD's 1001-10404 4,347,407 298,033 - - - 4,645,440 General Fund - Fed Agency 1001-10405 4,049,000 - - - - 4,049,000 GF - Half Cent Sales Tax CD's 1002-10404 1,225,000 - - - - 1,225,000 GF - Half Cent Sales Tax 1002-10405 500,000 - - - - 500,000 GF - Half Cent Sales Tax Mny M1002-10108 0 - - - - 0 GF Reserve Money Mkt Cash 1001-10109 0 - - - - 0 GF Reserve - CD's 1001-10403 2,851,593 191,967 - - - 3,043,560 GF Reserve - Fed Agency 1001-10402 2,208,000 - - - - 2,208,000 GF Reserve - Building 1001-10406 202,000 - - - - 202,000 GF Reserve - Building - Federal 1001-10146 298,000 - - - - 298,000 GF Reserve - Risk Mgmt - CD's 1001-10407 150,000 - - - - 150,000 GF Reserve - Risk Mgmt - Fed A 1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 529,143 - - - - 529,143 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 331,595 - - - - 331,595 GF Municipal Bonds Reserve 1001-10143 1,263,013 - - - - 1,263,013 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 - - - - 50,000 Half Cent Sales Tax - Pooled 1002-10141 - - - - - - Half Cent Sales Tax - Muni Bond 1002-10142 571,288 - - - - 571,288 GF CREB's Fiscal Agent 1001-10515 (0) - - - - (0) GF Treasury Note 1001-10410 5,045,375 - - - - 5,045,375 Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 (0) - - - - (0) Housing In Lieu Fund 2005-10404 875,000 - - - - 875,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 - - - - 140,000 Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - - Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 - - - - - - Develop. Impact Fee Mny Mkt 3102-10108 0 - - - - 0 Development Impact Fee Fund 3102-10404 245,000 - - - - 245,000 Impact Fees Federal Agencies 3102-10405 - - - - - - Council Agenda 5-16-2023 9.C-6
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INVESTMENTS
Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 421 1 - - -422 Public Fin Fiscal Agent-CREBs 4002-10515 278 1 - - -279 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 - - -- 0 Water Fund CD's 6101-10404 490,000 - - -- 490,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - --- 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 - - - -- - Water Construction Money Mkt 6103-10108 (0)- - -- (0) Water Construction 6103-10404 504,363 - - -- 504,363 Wastewater Fund Money Market 6201-10108 0 - - -- 0 Wastewater Fund CD's 6201-10404 490,000 - - -- 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - -- 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 1,062,000 - - -- 1,062,000 Parking Enterprise Money Mrkt 6501-10108 (0)- - -- (0) Parking Fund Corp Bond-Pooled 6501-10141 500,000 - - -- 500,000 Parking Enterprise 6501-10404 1,225,000 - - -- 1,225,000 Parking Fund Federal Agencies 6501-10405 1,500,000 - - -- 1,500,000 Parking Fund Treasury Note 6501-10410 1,000,000 - - -- 1,000,000 Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 - - -- 0 MVR Fund CD's 7201-10404 540,000 - - -- 540,000 MVR Fund Federal Agencies 7201-10405 250,000 - - -- 250,000 CalPers Benefit Trust
OPEB Trust Account 8101-10408 4,273,234 - - -- 4,273,234 Total all Investments 41,521,709$ 490,002$ -$ -$ -$42,011,711$ Total all Funds 83,675,800$ 3,130,367$ (3,712,807)$ -$ -$83,093,360$ Council Agenda 5-16-2023 9.C-7
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.D
SUBJECT/TITLE:

FISCAL YEAR 2023 THIRD QUARTER FINANCIAL STATUS REPORT
RECOMMENDATION:

Receive as information only. No actions are requested or recommended.

EXECUTIVE SUMMARY:

This report presents an update on the financial status of the City of Pismo Beach for Fiscal Year (FY) 2022-23, which ends on June 30, 2023. The report is based on actual revenues and expenditures for the first nine months of the fiscal year.

Overall, the City's financial position is stable, with sufficient fund balances. The projected unassigned fund balance for the General Fund at the end of FY 2023 is $10.39 million, representing an increase of $3.92 million from the previous fiscal year. This increase is primarily due to the projected net operating surplus of $4.77 million in FY 2023, which contributes to the ending unassigned fund balance.

For most of the City's other funds, revenues and expenditures are expected to remain on budget, and the projected ending fund balances are consistent with the FY 2023 Adopted Budget. All funds have sufficient balances and projected revenues to cover estimated expenditures.

The report includes a detailed analysis of the General Fund financial situation, followed by a summary and highlights of the City's other funds.

I. General Fund Budget Summary
To summarize, based on projections from the first nine months of the fiscal year, the General Fund is expected to end FY 2023 with a $10.39 million unassigned fund balance.

This represents an increase of $934 thousand compared to the FY 2023 Revised Budget.

The increase is due to projected expenditure savings of $2.43 million, and projected one- time revenues that are $47 thousand greater than the Revised Budget. This is offset by a decrease of $1.40 million in projected operating revenues compared to the Revised Budget, and a contribution of $140 thousand to Reserves.

The unassigned fund balance will be used to pay for future one-time investments outlined in the FY 2023 budget, the FY 2024 and FY 2025 Proposed Budgets, and the 10-year Capital Improvement Plan. Additionally, a portion of the unassigned fund balance may be allocated to pay for a portion of the Public Safety Facility, which would reduce ongoing borrowing costs.

Furthermore, the General Fund includes a Budget Stabilization Reserve set-aside of $2.00 million.

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The following table is a summary of the FY 2022 actuals and the FY 2023 General Fund revised budget, projected actuals, and a variance comparing the budget to projected actuals.

Table 1: FY 2023 General Fund Budget Summary
II. General Fund Beginning Fund Balance
The General Fund beginning fund balance is comprised of two different components:
the unassigned fund balance, which are funds that are not committed for any specific purpose and could be used for various one-time projects, and the committed or carryforward fund balance, which are funds that are committed for a specific budgeted use.

As illustrated in the following table, the FY 2023 Adopted Budget General Fund beginning fund balance was projected to be $9.19 million. Based on changes during FY 2022 and carrying forward fund balance to cover previously budgeted but not-yet-spent expenditures, the fund balance is revised to $25.73 million. This includes $8.47 million of unassigned fund balance and $17.26 million of carryforward fund balances.

AB CD = C - B
($ thousands)
FY 2022
Actuals
FY 2023
Revised
Budget
FY 2023 Year-
End Projected
Actuals
Variance
(Actuals-
Budget)
Unassigned Fund Balance 14,225$ 8,469$ 8,469$ -$ Committed Fund Balance 3,976 17,259 17,259 -
a Beginning Fund Balance 18,200 25,727 25,727 -
b Operating Revenues 32,502 32,390 30,991 (1,399) c Operating Expenditures 23,411 28,645 26,219 (2,426) d = b - c Net Operating Surplus/(Deficit) 9,092 3,745 4,772 1,027 e One-time Revenues 1,250 301 347 47
f One-time/Capital Expenditures 3,054 18,315 3,138 (15,177) g =
a+d+e-f Ending Fund Balance 25,488$ 11,458$ 27,708$ 16,250$ Unassigned Fund Balance 6,474$ 9,458$ 10,392$ 934$ Committed Fund Balance 17,259 - 15,177 15,177
Contribution to Reserves (245) - 140 140
Budget Stabilitation Set-Aside 2,000 2,000 2,000 -

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Table 2: FY 2023 General Fund, Beginning Fund Balance
III. General Fund Reserve
The City maintains various General Fund reserves totaling $7.77 million for emergency operations, building depreciation, and risk management. These reserves are crucial in order to avoid disrupting the City’s operations following unanticipated events. The reserves are shown in the table below, followed by a summary of each reserve.

Table 3: General Fund Reserves
Reserve Amount ($ thousands)
General Fund 25% Reserve $7,022
City Building Reserve 500
Risk Management Reserve 250
Total $7,772
General Fund 25% Reserve
The City has adopted a fiscal policy to fund a General Fund Reserve of 25% of General Fund budgeted annual operating expenditures for FY 2023. The General Fund reserve should be equal to $7.16 million, which is 25% of the total FY 2023 budgeted annual operating expenditures of $28.65 million. Currently, the General Fund Reserve is $7.02 million, of which $7.01 million is invested in various securities and $7 thousand is pending investment. This reserve allows the City to maintain its operations for a few months in the event that an emergency or disaster impacts the City’s finances. The City Treasurer will be investing an additional $140 thousand to meet the 25% operating expenditure budget during FY 2023.

City Building Reserve
The Council created a City Building Reserve of $500 thousand, for the maintenance and upkeep of City facilities and buildings, particularly if funds are not available. This amount is equal to five years of annual depreciation on City-owned buildings. ($ thousands)
Adopted
Budget
Budget
Revisions Actuals
Unassigned Fund Balance 9,185$ (717)$ 8,469$
Capital Funds Carryforward 16,246 16,246
Purchase Orders Carryforward 963 963
Prepayment Carryforward 50 50
Total Fund Balance 9,185$ 16,542$ 25,727$
$17,259
Carryforward

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Risk Management Reserve
The City Council established a Risk Management Reserve, contributing $50 thousand each year to the budget for unanticipated risk management costs. This reserve has a balance of $250 thousand, which is the maximum contribution level.

IV. General Fund Revenues
The FY 2023 Revised Budget revenues total $32.69 million. FY 2023 projected actual revenues are $31.34 million, or $1.35 million less than budget. Compared to the previous year, FY 2023 projected actual revenues are $2.41 million, or 7.2% less than FY 2022.

This decrease over the prior year is largely due to a projected reduction of $1.55 million in Transient Occupancy Tax revenues compared to the previous fiscal year, and the one- time revenue of the American Rescue Plan Act of 2021 that was received in FY 2022 in the amount of $976,980. The table below summarizes the General Fund revenue budget and projected actual revenues for FY 2023, which is followed by a brief discussion of the top three FY 2023 projected actual sources of revenues.

Table 4: FY 2023 General Fund Revenue Budget and Projected Actuals

 Transient Occupancy Tax (TOT) revenues are projected to be $1.53 million less than budget and are projected to be $1.55 million, or 9.1%, less than the previous year’s TOT revenues. TOT revenues are generated by charging 11% of the rent for all lodging businesses that provide occupancy for a period of 30 consecutive days or less. This decrease in TOT revenues reflects a significant drop in revenues received through the third quarter of FY 2023.

A B C D = C - B E = C - A F = C/A-1
($ thousands)
Revenue Category
FY 2022
Actuals
FY 2023
Revised
Budget
FY 2023
Projected
Actuals
Variance
(Projected
Actuals -
Revised
Bdgt)
Variance
(FY23 Proj
Act - FY22
Actuals)
% Variance
(FY23 Proj
Act v FY22
Actuals)
Proj
Actual
% of
Total
Transient Occupancy Tax 17,011$ 16,990$ 15,465$ (1,525)$ (1,545)$ -9.1% 49.3% Property Related Taxes 6,480 6,588 6,727 139 247 3.8% 21.5% Sales and Use Tax 4,089 3,650 3,802 152 (286) -7.0% 12.1% Other revenues 1,465 1,853 1,858 6 393 26.8% 5.9% Permits 1,356 1,256 1,220 (36) (136) -10.0% 3.9% Departmental Revenues 625 760 616 (145) (10) -1.6% 2.0% Franchise Taxes 688 631 631 - (57) -8.3% 2.0% Business Tax 241 211 261 51 20 8.5% 0.8% Transfers In 140 140 140 - - 0.0% 0.4% Grants 44 93 26 (67) (18) 0.0% 0.1% Other Finan Sources 47 92 68 (24) 20 43.2% 0.2% Other Taxes 218 78 128 49 (91) -41.6% 0.4% Intergovernmental Revenue 97 48 48 - (49) -50.1% 0.2% Total Operating Revenues 32,502$ 32,390$ 30,991$ (1,399)$ (1,511)$ -4.6% 98.9% One-time Revenues 1,250 301 347 47 (903) -72.2% 1.1% Total Revenues 33,752$ 32,691$ 31,338$ (1,353)$ (2,414)$ -7.2% 100.0%

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The decrease in TOT revenues can be attributed to double-digit declines in revenue from December 2022 through March 2023 compared to the same months in the previous fiscal year. This was largely due to the atmospheric river that caused flooding in California, resulting in fewer visitors to the beach. Additionally, the abundance of snow in the mountains served as an attractive alternative to visiting the beach. Staff projections indicate that there will be a further decrease of 10% in April and May, and a 5% reduction in June compared to the previous April through June in 2022. The following table and chart illustrate the actual TOT revenues received by month from July to March in FY 2023 and FY 2022, showing a decrease of 9.3% compared to the previous year.

Table 5: TOT Revenues for the First Nine Months of FY 2023 and FY 2022 Month FY 2022 FY 2023 Variance % Change
July 2,354 2,289 (65)$ -2.7%
August 1,886 1,824 (61) -3.2%
September 1,553 1,496 (57) -3.7%
October 1,354 1,305 (49) -3.6%
November 1,153 1,067 (86) -7.5%
December 985 855 (130) -13.2%
January 822 614 (208) -25.3%
February 1,036 842 (194) -18.7%
March 1,176 883 (293) -24.9%
12,319$ 11,175$ (1,143)$ -9.3%
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
TO
T

A
m
o
u
n
t
Chart 1: Transient Occupancy Tax (TOT), 11% of Gross Lodging Rents
FY 2022
FY 2023

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Data obtained from Smith Travel Research Inc., a provider of competitive benchmarking, information services, and research to the hotel industry, indicates that the decrease in TOT revenues is largely due to a decrease in occupancy rates and room revenue. On average, occupancy rates decreased by 5.6% during the first nine months of FY 2023, compared to the same period in the previous fiscal year.

Additionally, the average daily rate decreased by 6.0% during the first nine months of FY 2023, compared to the same period in the previous fiscal year.

Based on these trends, staff projects that TOT revenues will reach $15.47 million, representing a $1.53 million shortfall from the budgeted amount, and a 9.1% decrease from the previous year's TOT revenues.

 Property related tax revenues are projected to be $139 thousand greater than budget and $247 thousand, or 3.8%, greater than previous year’s property tax related revenues. There are two sources of property related tax revenues:
o Property Tax Assessed Value revenues: equivalent to 1% of assessed values o Property Tax In Lieu of Vehicle License Fees: 1% tax on the market value of a registered vehicle.

Assessed value cannot increase by more than 2.0% per year per Section 2 of Article XIIIA of the California Constitution. However, the San Luis Obispo County Auditor- Controller’s office is projecting assessed values to increase by 4.0%. This reflects supplemental assessments (new construction and change in ownership) and the recovery of Proposition 8 reductions which can increase assessed values over the

2.0% per year rate. About half of the Proposition 8 reductions remain to be recovered, which means property tax revenues should continue to increase above the 2.0% per year rate if property values continue to rise at their current pace.

 Sales and Use Tax revenues are projected to be $152 thousand greater than budget and $286 thousand, or 7.0%, less than the prior year. Sales and use tax revenues are made up of two sources:
o Bradley-Burns uniform sales and use tax, which is a 1.0% tax on taxable sales within the City.
o Public safety tax, which is a 0.5% tax on taxable sales for specified public safety purposes.

FY 2023 sales tax revenues collected through April 2023 amount to $2,524,359 which is less than the year-ago total of $2,619,153 by $(94,795), or (3.62)% for the same reporting period. Sales tax revenues are typically received by the City 3 months after the month for which it was collected. The following chart illustrates sales tax revenues received in FY 2022 and FY 2023 by the month in which the sales tax was collected, showing a decrease of 3.62% compared to the previous year.

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Based on actual sales tax received to date, the Bradley-Burns uniform sales and use tax is expected to be $130 thousand greater than budget, but $291 thousand less than the prior year.

The public safety sales tax revenues are budgeted at $106 thousand in FY 2023 and are anticipated to be $129 thousand, or $23 thousand greater than budget. This FY 2023 projected amount is $5 thousand greater than the FY 2022 public safety sales tax revenues.

In summary, sales and use tax revenues are projected to be $152 thousand greater than budget and $286 thousand, or 7.0%, less than the prior year.

V. General Fund Expenditures
The FY 2023 Revised Budget expenditures total $46.96 million. Operating expenditures are projected to be $2.43 million less than the Revised Budget based on third quarter expenditures, largely due to not spending $961 thousand for the anticipated Public Safety Facility debt service that was budgeted as part of the Adopted Budget. This project has not yet started and the debt service will be budgeted if the project moves forward. One- time capital costs are projected to be $15.18 million less than the Revised Budget largely due to the timing of the two-year construction period of the Paving Project and other one- time projects.

Assuming consistent expenditure timing throughout the year, total operating expenditures for the third quarter should be approximately 75% of the budget. However, this year, only 63% of the operating budget has been spent in the first three quarters, while only 14% of the one-time capital expenditure budget has been spent. These one-time costs are dependent on the timing of the construction of the projects. The table below provides details of actuals as a percentage of budget by expenditure category, followed by explanations of the large variances from the 75% mark.

$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Sa
l
e
s

T
a
x

A
m
o
u
n
t
Chart 2: Sales Tax 1.0% of Taxable Sales
FY 2022
FY 2023

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Table 6: FY 2023 General Fund Expenditure Budget and Projected Actuals

Some operating costs that do not reflect consistent monthly spending include:
 Salaries & Wages and Benefits, which reflects that 65% was spent through the third quarter. Due to several vacancies, staff anticipates that projected actuals will result in $658 thousand in expenditure savings.
 Professional Services, which reflects that 60% was spent through the third quarter.

These costs are based on the timing of work performed and are not set amounts per month. Staff projects savings of $214 thousand in this category.  Contract Services, which reflects that 64% was spent through the third quarter, reflects a delay in payments, primarily for the Cal Fire contract. The State typically invoices the City in four quarterly installments. However, the invoices are typically sent months after the quarter ends. Staff projects savings of $305 thousand in this category.  Operations & Maintenance, which reflects that 63% was spent through the third quarter, indicating a delay in payments and allocations. These costs are typically more consistent throughout the year and are projected to be $208 thousand less than budget.
 Debt Service, which reflects that 41% was spent through the third quarter. The primary reason for this spending level compared to budget is that the budget included $961 thousand of debt service for the anticipated Public Safety Facility. Staff projects that all but the $961 thousand will be spent in FY 2023.
 Other Expenses and Transfers Out, which reflect that only 58% of the budget has been spent through the third quarter, indicating a delay in payments and allocations.

These costs are typically more consistent throughout the year, where Other Expenses are projected to be $80 thousand greater than budget and Transfers Out are projected to be on budget.
 Retiree Medical Insurance costs, which reflects that 33% of budget was spent through the third quarter. The monthly costs are payments to Retirees, but the majority of these A B C D = C/B E F = B - E
($ thousands)
Expenditure Category
FY 2022
Actuals
FY 2023
Revised
Budget
FY 2023
Third
Quarter
Actuals
Third Quarter
Actuals % of
Budget
FY 2023
Projected
Actuals
Variance
(Revised
Bdgt -
Projected
Actuals)
Proj
Actual
% of
Total
Salaries & Wages 7,685$ 9,236$ 6,028$ 65%8,716$ 520$ 29.7% Benefits 5,726 5,798 4,174 72%5,660 138 19.3% Professional Services 3,566 5,118 3,080 60%4,904 214 16.7% Contract Services 2,533 3,106 1,992 64%2,801 305 9.5% Operations & Maintenance 1,583 1,498 947 63%1,290 208 4.4% Debt Service 434 1,393 577 41%432 961 1.5% Other Expenses 788 1,112 646 58%1,032 80 3.5% Transfers Out 503 718 413 58%718 - 2.4% Retiree Medical Insurance 450 475 159 33%475 - 1.6% Other Financing Uses 125 169 129 76%170 (1) 0.6% Capital Projects 17 21 15 73%21 - 0.1% Total Operating Expenditures 23,411$ 28,645$ 18,160$ 63% 26,219$ 2,426$ 89.3% One-time Capital Costs 3,054 18,315 2,561 14%3,138 15,177 10.7% Total Expenditures 26,465$ 46,960$ 20,721$ 44% 29,358$ 17,603$ 100.0%

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payments are contributions to CalPERS for the actuarially determined contribution and are paid toward the end of the fiscal year.

VI. General Fund Contingency Budgets

General Contingency
The FY 2023 Adopted Budget included $1.00 million in the General Fund general contingency account that may be used for various one-time items that come up during the year. Of this amount, $967 thousand of this appropriation was allocated, leaving $33 thousand remaining. Details of the allocation are provided in the following table.

Table 7: FY 2023 General Fund General Contingency Budget

Council Contingency
The FY 2023 Adopted Budget also includes a $5 thousand City Council contingency appropriation that may be used for various one-time items that come up during the year.

None of this contingency has been allocated through the third quarter of FY 2023.

VII. Next Level Budget
The FY 2023 Adopted Budget includes $400 thousand in the General Fund non- department contract services account that may be used for various “next-level” contract services. Of this amount, $396 thousand of this appropriation is allocated, leaving $4 thousand remaining. Details of the allocation are provided in the following table.

Beginning Balance July 1, 2022 1,000,000$
Appropriations
Janitorial Services (59,984)
Fireworks Waiver July 4, 2022 (5,449)
Street Sweeping agreement (60,488)
City Hall/Corp Yard Improvement (82,000)
Fingerprinting machine replacement (9,900)
North Shell Beach Drain Project (69,120)
Support projected actual costs over budget (679,814)
Total Appropriations (966,755)
Ending Balance as of March 31, 2023 33,245$

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Table 8: FY 2023 Next- Level Budget

Beginning Balance July 1, 2021 400,000$
Appropriations
Records scanning for Community Development (36,000)
Public Interactive Digital Budget Book and Budget In
Brief (10,000)
Price House Landscaping (35,000)
Pothole repairs (40,000)
Two Maintenance Workers and EV Utility Truck (225,000)
Community Drinking Fountains (50,000)
Total Appropriations (396,000)
Ending Balance as of December 31, 2022 4,000$

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VIII. Other Funds
The following table reflects fund balance, projected revenue, and projected expenditure activity in the City’s other funds. For most funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2023 Adopted Budget projected ending fund balances.

Table 9: Other Funds

AB CD = B ‐ CE = A + DFG = E ‐ F
Fund
Type Fund Fund Title
Beginning
Fund Balance
Projected
Actual Revenue
Projected Actual
Expenditure  Net Rev ‐ Exp
Projected
Ending Fund
Balance  Carryforward
Unrestricted
Fund Balance
General Operating Funds
1001 General Fund 25,727,499        31,338,240        29,357,518             1,980,721          27,708,220      15,176,723       12,391,789 1002 Half‐Cent Sales Tax Fund 4,735,902          1,978,994          5,191,455                (3,212,462)         1,523,441        618,202            905,239 Special Revenue Funds
2001 Gas Tax Fund 92,009                381,612             205,231                   176,381             268,391           0                        268,391 2002 Local Transportation 317,181             208,142             173,388                   34,754               351,935           (65)                     352,000 2003 PEG Fund 166,492             40,297                139,316                   (99,019)              67,472             32,353              35,120 2004 Grants‐NonCapital 343,801             112,000             454,872                   (342,872)            929                   ‐                     929 2005 Housing In Lieu Fee 3,404,394          20,583                658,977                   (638,394)            2,766,000        1,869,846         896,155 2006 LBID Operations 864,743             1,408,335          1,616,011                (207,676)            657,067           16,000              641,067 2006 LBID Improvements (568,864)            1,408,335          346,664                   1,061,671          492,807           ‐                     492,807 2007 Chapman Estate 34,433                146,366             92,748                     53,618               88,050             ‐                     88,050 Capital Project Funds
3001 Capital Projects (463,088)            16,989,189        11,989,189             5,000,000          4,536,912        4,536,912         ‐ 3002 Public Facilities Fund 849                     ‐                      ‐                           ‐                      849                   ‐                     849 3003 Park Development Fund 291,042             40,113                98,368                     (58,254)              232,788           147,587            85,200 3101 Circulation Fees 603,543             32,743                477,795                   (445,052)            158,491           ‐                     158,491 3102 Impact Fees 637,875             245,326             1,418                       243,908             881,783           ‐                     881,783 3103 Developer Impact Fee 57,259                294                     ‐                           294                     57,553             ‐                     57,553 3201 Underground Utility Fnd 15,979                29                       ‐                           29                       16,008             ‐                     16,008 Debt Service Funds
4001 PFA Debt Service ‐                      392,863             392,863                   ‐                      ‐                    ‐                     ‐ 4002 PF Agency Debt 57                       1,668,655          1,638,048                30,607               30,664             ‐                     30,664 4101 Reass 92‐1 Fwy Fthlls 739                     ‐                      ‐                           ‐                      739                   ‐                     739 4102 Spyglass 92‐4 12,308                ‐                      ‐                           ‐                      12,308             ‐                     12,308 Enterprise Funds
6101 Water Enterprise 5,107,388          6,881,129          6,177,952                703,177             5,810,565        5,810,565         ‐ 6102 Water Tax (Lopez/State) 139,495             2,257,518          2,257,518                ‐                      139,495           139,495            ‐ 6103 Water Construction Fund 1,062,040          6,324                  6,324                       ‐                      1,062,040        1,062,040         ‐ 6104 Water Expansion Fund 1,177,239          53,166                474,577                   (421,411)            755,828           755,828            ‐ Water Enterprise Funds 7,486,162         9,198,137         8,916,371               281,766            7,767,928       7,767,928        ‐ 6201 Wastewater Treatment 7,743,324          7,991,828          9,739,581                (1,747,753)         5,995,571        5,995,571         ‐ 6202 Wastewater Capital Proj 1,158,972          124,362             124,362                   ‐                      1,158,972        1,158,972         ‐ 6203 Wastewater Expansion 1,927,321          117,368             220,060                   (102,692)            1,824,629        1,824,629         ‐ Wastewater Enterprise Fund 10,829,616       8,233,559         10,084,004             (1,850,445)        8,979,171       8,979,171         ‐ 6301 Local Trans Transit 28,113                51                       675                           (624)                    27,489             27,489               ‐ 6401 Pier Enterprise 85,844                77,387                73,872                     3,515                  89,359             89,359               ‐ 6501 Parking Enterprise 5,565,297          2,218,160          606,966                   1,611,195          7,176,492        4,069,990         3,106,502 Internal Service Funds
7101 Technology Service Fund 479,061             935,024             935,024                    ‐                      479,061            ‐                     479,061 7201 Motor Vehicle Fund 3,613,438          898,118             898,118                   ‐                      3,613,438        2,556,521         1,056,918

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Highlights of Other Funds

Half-Cent Sales Tax Fund (1002)
The Half-Cent Sales Tax Fund is part of the General Fund which includes a 0.50% transaction sales and use tax. This tax was approved by Pismo Beach voters in June 2008, effective October 1, 2008, and renewed in November 2014, which extends the tax to March 31, 2027. The tax proceeds are used exclusively for infrastructure projects. This fund started the year with a $4.74 million beginning fund balance (after including carryforward fund balances). Projected actual revenues are $1.98 million. Projected actual expenditures are $5.19 million. Based on the projected revenues and expenditures for the current year, there is a $905 thousand projected ending fund balance in this fund.

The following table lists the budgeted projects and projected actuals in this fund for FY 2023.

Table 10: Half-Cent Sales Tax Fund FY 2023 Budgeted Projects

Gas Tax Fund (2001)
The Gas Tax Fund is a Special Revenue Fund whose revenues include State gas tax funds based on the State’s apportionment formula. These funds are used for City street light costs, City traffic signal maintenance costs, and street repairs and/or capital improvements. This fund started the year with a $92 thousand beginning fund balance (after including carryforward fund balances). Projected actual revenues are $382 thousand and projected actual expenditures are $205 thousand for the Paving project.

Based on the projected revenues and expenditures for the current year, there is a $268 thousand projected ending fund balance in this fund.

Local Transportation Fund (2002)
The Local Transportation Fund is a Special Revenue Fund whose funds are used for construction and maintenance of streets, bluff protection, and beach access. Revenues for this fund consist of State Transportation Development Act funds, which remain after funds are allocated for regional transit, local transit, and Ride-on services. Projected actual revenues are $208 thousand and $173 thousand of expenditures are budgeted for the Paving Project. Based on the projected revenues and expenditures for the current year, there is $352 thousand projected ending fund balance for this fund.

Projects FY 2023 Budget
FY 2023 Projected
Actuals
Paving Project $ 4,885,098 $ 4,885,098 Signalize Bello/Price Canyon Rd 389,000 - Tennis Court relocation 302,891 109,557 North Shell Beach Storm Drain 196,800 196,800 City Hall Parking Lot 25,000 - Cliff Ave and Ocean Blvd Storm Drain 10,869 10,869 Total $ 5,798,789 $ 5,191,455

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Public Education Government Fund (2003)
The Public, Educational, and Governmental (PEG) Access Fee Fund includes revenues from a PEG Access Fee collected from cable television providers (i.e. Charter Communications) with franchise operations within city limits. Expenditures include capital costs related to governmental cable broadcasting and equipment. Based on projected revenues of $40 thousand and projected expenditures of $139 thousand, the PEG Fund is expected to end the year with a $35 thousand fund balance.

Housing In Lieu Fund (2005)
The Housing In Lieu Fund is a Special Revenue Fund with revenues from a development impact fee paid to the City as an alternative to the production of affordable housing (housing in-lieu fee). These funds are used for the acquisition, construction, or rehabilitation of affordable housing. The fund is projected to have $896 thousand of funds available by the end of the year for this purpose.

Lodging Business Improvement District Fund (2006) Operations The Pismo Beach Lodging Business Improvement District (LBID) Fund for operations reflects a 1% assessment on transient rents at transient lodging providers as revenues and budgeted expenditures to promote Pismo Beach lodging businesses. The LBID Fund started the year with a $865 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.41 million. Operating expenditures are projected at $1.62 million. The fund is expected to end the year with a $641 thousand unrestricted fund balance.

LBID Fund (2006) Improvements
The LBID Fund for improvements includes a 1% assessment for physical improvements, in particular the Pier Plaza project. The LBID Fund started the year with a negative $569 thousand beginning fund balance after including a $2.32 million remaining balance on the interfund loan payable to the Motor Vehicle Replacement (MVR) Fund and pre-funding the Pier Plaza project in FY 2020 and FY 2021. City staff projects that LBID assessment revenues and interest earnings will be $1.41 million. Expenditures include $300 thousand for the Spyglass Sidewalk under the US 101 as part of the Paving Project, $36 thousand for the beach swing replacements at Main and Addie Streets, which is pending installation, and $11 thousand for interest costs on the interfund loan. The third and final interfund loan payment is expected to be $1,077,042. The fund is expected to end the year with a positive $493 thousand unrestricted fund balance. This amount, plus FY 2024 projected assessment revenues are anticipated to support replacement beach wheelchairs and Addie Street improvements and the new restroom project.

Chapman Estate Fund (2007)
The Chapman Estate Fund reflects donations or other contributions for the Chapman Estate as revenues and ongoing maintenance and one-time infrastructure improvements to the Chapman Estate as expenditures. The fund started the year with $34 thousand and is expected to receive $146 thousand of revenues, including $50 thousand from the General Fund for Chapman Estate improvements and the Chapman Inventory projects and $90 thousand from the General Fund to support operations. Proposed private event

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revenues are not anticipated at this time until the accessible restrooms are built. Projected actual expenditures are $93 thousand, including $50 thousand for the Chapman Estate improvements project and $43 thousand for operating costs of the home and grounds and monthly maintenance costs for utilities and gardening. The remaining projected ending balance of this fund is $88 thousand.

Park Development Fund (3003)
The Park Development Fund is a Capital Project Fund with Quimby Act (park development in-lieu) fees and Impact Fees as funding sources to support construction costs of new parks and park lands, and the enhancement of existing parks to serve new development. The fund started the year with $291 thousand and is projected to receive $40 thousand in impact fee and permit revenues. Projected actual expenditures total $98 thousand and include the following projects. The following table lists the budgeted projects and projected actuals in this fund for FY 2023.

Table 11: Park Development Fund FY 2023 Budgeted Projects

The fund is expected to end the year with an $85 thousand ending fund balance.

Water Enterprise Fund (6101)
The Water Enterprise Fund is an Enterprise Fund consisting of revenues from water billings and expenditures for: contract meter reading; direct water services and supplies; on-going inspection, repair, and maintenance of the City’s wells, tanks, booster stations, hydro-pneumatic system, and water distribution system components; water conservation efforts; and ensuring that a safe, drinkable supply of water is provided to Pismo Beach.

Water revenues are projected to be $6.88 million, including $1.36 million in one-time revenues for the Central Coast Blue project and expenditures are projected to be $6.18 million.

The projected ending fund balance for the Water Enterprise Fund is $5.81 million, which is allocated for future water system capital costs, including the Central Coast Blue project.

Note that the Water Enterprise Fund also includes the Water Tax, Water Construction, and Water Expansion Funds and the ending fund balance across all these funds is $7.77 million.

Projects
FY 2023
Budget
FY 2023 Projected
Actuals
Price Historic Park/ Meherin House 94,087$ $ 6,500 Palisades and Chumash Park Improvements 86,925 86,925 South Palisades Outdoor fitness equipment/trail 60,000 - Overhead costs 4,943 4,943
Total 245,955$ 98,368$

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Wastewater Treatment Fund (6201)
The Wastewater Treatment Fund is an Enterprise Fund consisting of revenues from wastewater billings and expenditures for direct services and supplies; operation and maintenance of the City’s wastewater treatment plant and the wastewater collection facilities including pumps and pipelines; and ensuring the City’s treatment and collection system operations meet City, federal, and state laws and requirements. The ending fund balance is $6.00 million which is already allocated for other wastewater capital projects.

Note that the Wastewater Treatment Funds also include the Wastewater Capital Fund and the Wastewater Expansion Fund. The total combined ending fund balance across all these funds is $8.98 million.

Pier Enterprise Fund (6401)
The Pier Enterprise Fund includes revenues from a concession lease on the Pier and expenditures for repair and maintenance of the Pier, Promenade, and nearby facilities.

The beginning fund balance is $86 thousand and projected revenues are $77 thousand, from revenues from the Pier Airstreams. Projected expenditures include $74 thousand for Pier and Pier Plaza operating costs. The Pier Enterprise Fund is expected to end the year with a $89 thousand ending fund balance.

Parking Enterprise Fund (6501)
The Parking Enterprise Fund is an Enterprise Fund consisting of revenues from parking kiosks, parking citations, and parking permits to support a Parking Supervisor and Parking Enforcement Officer, implement the goals of the Pismo Beach Parking Management Plan, to administer existing parking more efficiently, provide more downtown parking, improve enforcement and parking management, and provide funds for future parking structures.

Revenues are projected to reach $2.22 million to fund operating expenditures of $576 thousand.

In addition to operating expenditures, the budget includes $4.07 million for one-time projects, including $2.51 for the purchase of property to increase the City’s parking inventory, $750 thousand for paving the City’s parking lots, $500 thousand for the Police and Parking Substation, $101 thousand for the Secure Communication Radio project, $100 thousand for Addie Street Parking and Access Improvements, $70 thousand for additional parking meters, $35 thousand for the Parking Management Study, $4 thousand for a radio system upgrade and reliability project, and $824 for other projects. Of these projects, staff projects only $31 thousand will be spent while the other projects are delayed. The FY 2023 projected ending fund balance is $7.18 million. Of this amount $4.07 million is allocated for the above projects plus some operating expenses that are encumbered, but not yet spent. This leaves a projected $3.11 million ending fund balance.

Motor Vehicle Replacement Fund (7201)
The Motor Vehicle Replacement (MVR) Fund is an Internal Service Fund that funds the City’s motor vehicle operations and maintenance and motor vehicle replacements for various City departments. These costs are funded by accumulated fund balance, transfers from other funds, and motor vehicle rental charges to other funds. In FY 2020, the MVR Fund provided a $3.28 million interfund loan from its cash balance to the LBID Fund for the Pier Plaza project. Consequently, the MVR Fund had a $3.61 million

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beginning fund balance. The final payment of the interfund loan is anticipated to be paid this fiscal year. The FY 2023 projected ending fund balance is $1.06 million, which are accumulated funds necessary to fund future replacements.

FISCAL IMPACT:

There is no fiscal impact from receiving this report as it is information only.

ALTERNATIVES:

1. Request additional information from staff.

ATTACHMENTS:

None
Submitted by: Meeting Date: May 16, 2023
Nadia Feeser, Administrative Services Director
City Manager Approval:

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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.E
SUBJECT/TITLE:

DEPARTMENT ACTIVITY REPORTS FOR APRIL 2023
RECOMMENDATION:

Receive reports as information only.

BACKGROUND:

The attached monthly department activity reports are for Council’s information.

FISCAL IMPACT:

Not applicable.

ALTERNATIVES:

1. Request additional information from staff.

ATTACHMENTS:

1. Administrative Services Department (Feeser)

2. City Manager's Office (Lewis)

3. Community Development Department (Downing)

4. Fire Department (Lee)

5. Management Services Department (Garcia)

6. Police Department (Smith)

7. Public Works and Engineering (Fine)

8. Tourism and Events Department (Jackson)
Prepared by: Respective departments. Meeting Date: May 16, 2023 City Manager Approval:

Council Agenda 5-16-2023 9.E-1
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City of Pismo Beach - Administrative Services Department Monthly Report – April 2023

KEY REVENUES

Transient Occupancy Tax (TOT)

As of January 1, 2021, TOT revenues are 11% of gross lodging revenues. These revenues reflect approximately 47% of the City’s General Fund budgeted revenues. Preliminary data for March rentals indicate that March 2023 TOT revenues are $882,918, which is below the year ago March 2022 TOT revenues of $1,175,747 by $(292,829), or -24.91%. Fiscal year-to-date TOT revenues through March 2023 are $11,171,213, which is less than the FY 2022 year-to-date TOT revenues through March 2022 of $ 12,318,617 by $(1,147,404), or -9.31% This is a preliminary amount as not all properties have reported. The following chart illustrates TOT revenues received in FY 2022 and FY 2023 by month.

Sales Tax Revenues

Sales tax revenues represent 1% of taxable sales received by the City. Fiscal Year 2023 sales tax revenues collected through April 2023 amount to $2,524,359 which is below the year-ago total of $2,619,153 by $(94,795), or -3.62% for the same reporting period. Sales tax revenues are typically received 3 months after the month for which it was collected. The following chart illustrates sales tax revenues received in FY 2022 and FY 2023 by the month in which the sales tax was collected.

Attachment 1
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ECONOMIC INDICATOR

Consumer Price Index (CPI): For the Los Angeles/Riverside/Orange County area, the percent change in the CPI for the twelve months ending in March 2023 was 3.65%.

OPERATIONS

Finance

Budget
• Budget Development:
o Staff worked on the April 25th presentation to the City Council to seek direction on implementing the City Goals and Departmental initiatives for the two-year budget. o Staff continue to work on updates to the FY 2024 and FY 2025 proposed budget to ensure that funds are balanced and can support the City’s goals.

Financial Reporting
• Financial Reporting: The City’s Annual Possessory Interest Statements were filed with the County of SLO.
• Statement of Rosters: Staff prepared a statement of rosters updating the Public Financing Authority and Public Financing Agency elected officials and staff positions and sent it to the Secretary of State.

Projects
• Central Coast Blue:
o Staff met with the CCB Management Team to review options on structuring the WIFIA loan, recommending one loan through the JPA vs individual loans directly with the EPA to be more cost effective.

Attachment 1
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o Staff met with Water Systems Consulting and the Central Coast Blue JPA’s municipal advisor on the financial aspect of the project, including the WIFIA loan process, cash flow of the project, grant and scope of work assumptions, a non-payment policy, rate studies, and the credit rating process and timing.
o Staff proposed establishing a policy to determine how to handle non-payment to avoid defaulting on loans or in the event that a partner agency does not pay for their share of operating and capital expenses. Options will be presented to the partner agencies’ finance directors, City Attorneys, and City Managers for direction and approval.

Staff/ Employee Development
• Staff Development:
o The Finance Manager attended webinars regarding the Single Audit and Governmental Accounting & Auditing updates.
o The Finance Manager attended a GASB 96 webinar. The City will need to implement GASB 96 for FY 23.
o Four staff members attended the Line-Level Training Academy featuring Jim Lewis and Dave Fleishman.
o Management and staff attended the in-house Cybersecurity Training. o The two newest staff members in the Administrative Services Department attended the Cashier Training for Governments online course to help reduce fraudulent financial activities.
o The Administrative Services Director attended the California Municipal Treasurer’s Association (CMTA) annual conference, learning more about treasury management and debt issuances. The Director is the Southern California Board Member of the CMTA.
• Staffing: Jerilyn Morneau started work as City Hall’s front counter part-time Office Assistant. Jerilyn will be working from 10am to 2pm during peak customer services hours and will be assisting both the Administrative Services Department and Management Services Department on various clerical duties.

Technology

Projects
• Infrastructure: IT is collecting quotes and will soon award the work to connect the office previously used by Gordon Properties to the City’s network. • CISCOM: The City’s Computer Information Systems Committee met to discuss CISCOM’s role, including Technology governance and the overall Technology Master Plan. • Sun Ridge CAD/RMS project:
o IT completed configuration and setup of 8 training workstations for new Sun Ridge RIMS software.
o IT started deployment of new Mobile RIMS software to PD vehicles, including GPS configuration.

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•Public Safety Facility:
o IT and Police conducted interviews for the Public Safety IT Project Management RFP and are in negotiations with one of the proposers.
o IT coordinated the electrical work needed to install cameras at the St. Jude Tunnel and 5 planned intersections.

Accounts Payable April March February
Invoices Entered / Checks Issued:732 / 305 843/373 705/325 New purchase orders issued:6 16 14
New contract purchase orders issued:3 11 10
Change Orders / Amended PO's issued:7 10 4
Total dollar amount of all PO's issued:434,327$ 1,064,101$ 993,528$ Total Invoices paid:3,510,796$ 5,816,417$ 3,179,728$ Total No. of Voids processed: 2 7 2
Total Dollar amount of Voids:439$ 3,310$ 250$
Business License Certificates
Renewed Licenses issued / New Licenses 14/31 26/47 7/19 Payroll
New employees entered / Terminations:5 / 2 2 / 1 1 / 6 Auto. Payroll Deposits / Checks Issued:253 / 9 240 / 8 241 / 9 Total gross salary:809,399$ 771,047$ 793,113$
Total net salary:530,577$ 521,515$ 523,371$
Employee file maint. / Retro-pay calcs:26 / 2 23 / 1 27 / 2 Utility Billing
Downtown: Routine Utility Bills:2816 0 2814
Delinquent Utility Bills:0 198 0
Shell Beach: Routine Utility Bills:0 2,138 0
Delinquent Utility Bills: 135 0 153
Cash receipts:663,553$ 914,583$ 705,410$
Customer accts paid/ACH Direct/Online Bills:2227/250/626 2755/316/736 2293/250/619 48 Hour Notices / Water Lock-Outs:0/0 0/0 0/0
Meter Sets / Meter Change Outs / Demos:3/10/2 1/1/0 1/2/0 Change Orders / Closing Bills:35/28 52/38 37/28
Billing Adjustments / Deposits:17/23 23/51 12/20
Delinquent Closed Invoices / Write-Offs:0/0 0/0 0/0
Administrative Services Department
Statistical Activity Report - April 2023
Attachment 1
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CITY MANAGER’S OFFICE ACTIVITY REPORT APRIL 2023
Met with Council Members to discuss various topics of interest Met with Department Heads to discuss various topics of interest Presented at the Rise & Shine South County Meeting
Went on a Pismo Terrace Site Tour with People’s Self-Help Housing Presented at the Line-Level Academy for City of Pismo Beach employees Attended the SLO County City Managers monthly meeting
Attended the South County Chamber Luncheon
Attended the CVB Board meeting
Had a meeting with the DFA of the State Water Resources Control Board Hosted 2nd and 3rd graders from Bellevue at City Hall for a tour and presentation on what cities do
Traveled to the California City Management Foundation Board Meeting in Temecula
Attachment 2
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April 2023 CDD Monthly Report 1

PISMO BEACH COMMUNITY DEVELOPMENT DEPARTMENT
MONTHLY REPORT FOR APRIL 2023
BUILDING DIVISION٠CODE COMPLIANCE٠PLANNING DIVISION

BUILDING DIVISION

ISSUED PERMITS SUMMARY
Date Permit
Number
Address Description Valuation Total Fees
04/03/2023 B23-000106 665 Hanford
Street
Solar PV -
Residential
$6,936.00 $706.45
04/04/2023 B23-000108 277 Miramar
Avenue
Solar PV -
Residential
$5,928.00 $445.98
04/04/2023 B23-000148 478 Hinds
Avenue
Plumbing,
Mechanical
& Electrical
$- $125.14
04/04/2023 B23-000061 202 Encanto
Drive
Residential
Alteration
$1,650.00 $554.10
04/04/2023 B21-000362 478 Hinds
Avenue
Demolish
Single Family
$15,000.00 $1,224.19
04/05/2023 R23-000024 850 Merced
Street
Revision $- $97.47
04/06/2023 B23-000042 591 Five Cities
Drive
Fire
Suppression
Hood
$3,000.00 $494.00
Attachment 3
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April 2023 CDD Monthly Report 2
Date Permit
Number
Address Description Valuation Total Fees
04/06/2023 B23-000050 558 San Luis
Avenue
Solar PV -
Residential
$46,582.00 $643.58
04/10/2023 B23-000103 203 Palomar
Avenue
Plumbing,
Mechanical
& Electrical
$- $519.93
04/10/2023 B23-000105 720 Stratford
Street
Solar PV -
Residential
$18,000.00 $459.98
04/10/2023 R23-000017 139 El Portal Revision $- $523.47 04/10/2023 B23-000078 822 Dugan
Way
Residential
Alteration
$12,211.00 $910.84
04/11/2023 B23-000104 2531 Ruby Solar PV -
Residential
$18,000.00 $445.98
04/12/2023 B23-000092 2550 Ruby
Court
Plumbing,
Mechanical
& Electrical
$- $340.64
04/12/2023 B23-000112 123 Naomi
Avenue
Solar PV -
Residential
$14,820.00 $445.98
04/12/2023 B23-000115 2520 Ruby
Court
Solar PV -
Residential
$14,000.00 $445.98
04/12/2023 B23-000142 282 Miramar
Avenue
Solar PV -
Residential
$6,004.00 $445.98
Attachment 3
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April 2023 CDD Monthly Report 3
Date Permit
Number
Address Description Valuation Total Fees
04/12/2023 B23-000143 1350 Costa
Brava
Solar PV -
Residential
$6,669.00 $445.98
04/12/2023 B23-000150 115 La Colima Plumbing,
Mechanical
& Electrical
$- $519.93
04/12/2023 B23-000144 1350 Costa
Brava
Re-roof
Residential
$1,450.00 $85.32
04/12/2023 B23-000173 505 Cypress
Street
Re-roof
Commercial
$18,000.00 $202.36
04/13/2023 B23-000158 1241 Dolliver
Street
Solar PV -
Residential
$15,500.00 $459.98
04/13/2023 R23-000012 1278 Costa
Brava
Residential $10,000.00 $428.22
04/13/2023 B23-000116 144 Park
Avenue
Residential
Alteration
$9,500.00 $843.21
04/14/2023 B22-000578 130 Bluff Drive Residential
Alteration
$12,500.00 $1,018.07
04/14/2023 B23-000136 420 Dell Court Residential
Alteration
$65,308.00 $4,032.20
04/17/2023 B23-000074 822 Dugan
Way
Solar PV -
Residential
$22,000.00 $445.98
Attachment 3
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April 2023 CDD Monthly Report 4
Date Permit
Number
Address Description Valuation Total Fees
04/17/2023 B23-000133 340 Harloe
Avenue
Residential
Alteration
$1,000.00 $314.04
04/17/2023 B23-000134 342 Harloe
Avenue
Residential
Alteration
$1,000.00 $314.04
04/18/2023 B23-000184 96 La Garza Re-roof
Residential
$13,000.00 $313.51
04/18/2023 B23-000185 141 Windward
Avenue
Re-roof
Residential
$11,700.00 $86.34
04/19/2023 B22-000502 311 Palomar
Avenue
Residential
Alteration
$25,000.00 $1,842.03
04/19/2023 B23-000130 262 Cuyama
Avenue
Residential
Alteration
$19,537.70 $1,307.33
04/19/2023 B22-000189 340 Park
Avenue
Re-roof
Residential
$70,000.00 $289.15
04/20/2023 B23-000183 205 Foothill
Road
Plumbing,
Mechanical
& Electrical
$- $97.82
04/20/2023 B23-000188 318 Palisade
Avenue
Plumbing,
Mechanical
& Electrical
$- $83.82
04/20/2023 B23-000036 341 Main
Street
Residential
Alteration
$47,000.00 $5,512.07
Attachment 3
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April 2023 CDD Monthly Report 5
Date Permit
Number
Address Description Valuation Total Fees
04/20/2023 B23-000046 333 Five Cities
102
Commercial
Alteration
$90,000.00 $6,259.77
04/21/2023 B21-000515 1651 Shell
Beach Road
Commercial
Alteration
$8,892.00 $941.30
04/24/2023 B23-000126 223 Margo
Way
Solar PV -
Residential
$20,354.00 $445.98
04/25/2023 B23-000146 1651 Shell
Beach Road
Fire
Suppression
Hood
$1,200.00 $480.00
04/25/2023 B23-000091 326 La Paloma Solar PV -
Residential
$12,500.00 $459.98
04/26/2023 B23-000079 1353 Shell
Beach Road
Fire Alarm $3,560.00 $403.75
04/26/2023 B23-000095 2241 Price
Street
Solar PV -
Commercial
$35,000.00 $859.78
04/26/2023 B23-000097 2241 Price
Street
Solar PV -
Commercial
$43,000.00 $859.78
04/26/2023 B23-000124 690 Bay Street Solar PV -
Residential
$10,000.00 $459.98
04/26/2023 B23-000131 245 Christine
Way
Solar PV -
Residential
$18,033.00 $839.18
Attachment 3
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April 2023 CDD Monthly Report 6
Date Permit
Number
Address Description Valuation Total Fees
04/26/2023 B23-000157 53 La Garza Solar PV -
Residential
$18,000.00 $445.98
04/26/2023 B23-000137 170 Main
Street
Commercial
Alteration
$50,000.00 $3,120.83
04/26/2023 B22-000587 171 Naomi
Avenue
Demolish
Single Family
$7,500.00 $707.98
04/27/2023 B23-000198 317 Ocean
View Avenue
Re-roof
Residential
$5,950.00 $99.59
04/28/2023 R23-000025 165 El Portal Residential $- $97.47 04/28/2023 B23-000201 308 Castaic
Street
Plumbing,
Mechanical
& Electrical
$- $138.80
04/28/2023 B23-000206 164 Park
Avenue
Re-roof
Residential
$- $97.82
Total 54 $835,284.70 $44,189.06

NEW APPLICATIONS SUMMARY

Date Permit Number Address Description Valuation
04/03/2023 R23-000024 850 Merced Street Revision $-
Attachment 3
Council Agenda 5-16-2023 9.E-12
Packet Page 50

April 2023 CDD Monthly Report 7
Date Permit Number Address Description Valuation
04/03/2023 B23-000143 1350 Costa Brava Solar PV - Residential $6,669.00 04/03/2023 B23-000126 223 Margo Way Solar PV - Residential $20,354.00 04/03/2023 B23-000153 1261 Costa Brava
Road
Solar PV - Residential $14,289.00
04/03/2023 B23-000154 342 Seaview
Avenue
Plumbing, Mechanical
& Electrical
$-
04/03/2023 B23-000152 585 Dolliver Street Commercial Alteration $- 04/03/2023 B23-000144 1350 Costa Brava Re-roof Residential $1,450.00 04/04/2023 B23-000158 1241 Dolliver
Street
Solar PV - Residential $15,500.00
04/04/2023 B23-000148 478 Hinds Avenue Plumbing, Mechanical & Electrical
$-
04/04/2023 B23-000156 322 Indio Drive Solar PV - Residential $30,000.00 04/06/2023 B23-000163 128 Hermosa
Drive
Solar PV - Residential $44,600.00
04/06/2023 B23-000159 265 Encanto Drive Residential Alteration $18,866.77 04/07/2023 R23-000022 811 Bakersfield
Street
Revision $-
04/07/2023 B23-000131 245 Christine Way Solar PV - Residential $18,033.00 04/07/2023 B23-000157 53 La Garza Solar PV - Residential $18,000.00 04/07/2023 B23-000164 955 Skyline Drive Re-roof Residential $14,800.00 04/10/2023 B23-000166 253 El Portal Drive Solar PV - Residential $22,680.00 04/10/2023 B23-000167 343 Morro
Avenue
Solar PV - Residential $25,519.25
04/10/2023 B23-000169 125 Florin Drive Residential Alteration $170,000.00 04/11/2023 R23-000025 165 El Portal Revision $-
04/11/2023 B23-000170 340 Valley View Solar PV - Residential $14,000.00 04/11/2023 B23-000171 158 Seacliff Drive Solar PV - Residential $13,338.00 Attachment 3
Council Agenda 5-16-2023 9.E-13
Packet Page 51

April 2023 CDD Monthly Report 8
Date Permit Number Address Description Valuation
04/11/2023 B23-000160 365 Placentia
Avenue
Residential Alteration $150,000.00
04/12/2023 B23-000165 34 BLUFF Drive Solar PV - Residential $24,766.50 04/12/2023 B23-000173 505 Cypress Street Re-roof Commercial $18,000.00 04/13/2023 B23-000175 100 Pismo Avenue
138
Residential Alteration $5,000.00
04/17/2023 B23-000183 205 Foothill Road Plumbing, Mechanical & Electrical
$-
04/17/2023 B23-000180 138 La Floricita Solar PV - Residential $8,033.00 04/17/2023 B23-000182 230 Coral Court Residential Alteration $20,836.43 04/17/2023 B23-000178 230 Five Cities
Drive
Commercial Alteration $50,000.00
04/17/2023 B23-000181 601 Cypress Commercial Alteration $40,000.00 04/18/2023 B23-000174 333 Five Cities
Drive 119
Sign - Illuminated $2,300.00
04/18/2023 B23-000184 96 La Garza Re-roof Residential $13,000.00 04/18/2023 B23-000185 141 Windward
Avenue
Re-roof Residential $11,700.00
04/19/2023 B23-000189 591 Five Cities
Drive
Sign - Illuminated $12,000.00
04/19/2023 R23-000026 1353 Shell Beach
Road
Revision $-
04/19/2023 B23-000188 318 Palisade
Avenue
Plumbing, Mechanical
& Electrical
$-
04/19/2023 B23-000177 230 Five Cities
Drive
Commercial Alteration $10,000.00
04/20/2023 B23-000191 333 Five Cities
Drive #A040
Sign - Non-Illuminated $1,800.00
04/20/2023 B23-000192 115 La Colima Solar PV - Residential $26,000.00 04/20/2023 B23-000190 1680 Ocean
Boulevard
Residential Alteration $-
04/21/2023 R23-000027 288 Miramar
Avenue
Revision $-
Attachment 3
Council Agenda 5-16-2023 9.E-14
Packet Page 52

April 2023 CDD Monthly Report 9
Date Permit Number Address Description Valuation
04/24/2023 B23-000195 244 Christine Way Solar PV - Residential $20,266.00 04/25/2023 B23-000197 265 Encanto Drive Solar PV - Residential $6,928.00 04/26/2023 B23-000048 481 Bello Avenue Single Family
Residence
$94,500.00
04/26/2023 B23-000198 317 Ocean View
Avenue
Re-roof Residential $5,950.00
04/27/2023 B23-000168 100 Silver Shoals Solar PV - Residential $26,320.00 04/27/2023 B23-000199 265 Encanto Drive Re-roof Residential $2,953.13 04/28/2023 B23-000204 831 Fresno Street Plumbing, Mechanical & Electrical
$-
04/28/2023 B23-000205 850 Merced Street Plumbing, Mechanical & Electrical
$-
04/28/2023 B23-000201 308 Castaic
Avenue
Plumbing, Mechanical
& Electrical
$-
04/28/2023 B23-000206 164 Park Avenue Re-roof Residential $- Total 52 $998,452.08

SPECIAL PROGRAMS AND PROJECTS:
• Development Review Team Meeting was held weekly, and the pending review report was reviewed to ensure timely return on plan reviews among all divisions in the development process.
• Staff attended the California Building Officials Board of Directors meeting. • Staff presented at Diablo Valley College’s annual job fair. • Staff attended the Public Safety Facility negotiations check in meeting. • Staff attended the Central Coast International Code Council Chapter meeting virtually.

INSPECTIONS PERFORMED: 189

PLAN REVIEWS:
• Building: 85
• Planning: 4
• Engineering: 1

Attachment 3
Council Agenda 5-16-2023 9.E-15
Packet Page 53

April 2023 CDD Monthly Report 10

CODE COMPLIANCE

CASE SUMMARY:
• Cases Closed: 17
• Cases Opened: 23
• Site Visits: 86
• Notice of Violation / Citation: NOV:39/Citation:3

PLANNING DIVISION

CITY COUNCIL AND ADVISORY BOARD MEETINGS:
• City Council: Staff prepared for and attended regular meetings on April 4 and April 18, 2023. Staff also prepared for and attended the special budget meeting on April 25, 2023. • Planning Commission: Staff prepared for and attended the regular meeting on April 25, 2023.

NEW APPLICATIONS SUMMARY:

Date Received Project Number Address Description
04/04/2023 P23-000026 126 Whitecap Street Freestanding deck addition 04/04/2023 P23-000029 132 Vista Del Mar Avenue
Remodel and Addition to
existing Single Family
04/04/2023 P23-000030 333 Five Cities Sign Permit - On Top 04/06/2023 P23-000031 Pismo Beach Film Permit
04/12/2023 P23-000032 150 Morro Avenue
New Addition to Single
Family
04/12/2023 P23-000033 401 Shell Beach Time Extension
04/12/2023 P23-000025 888 Dugan Drive Addition to a single family 04/17/2023 P23-000024 460 Dolliver
Temporary CUP for RV
Sales
04/20/2023 P23-000035 330 Harloe Avenue
Residential - MFD - 4
dwelling units
04/20/2023 P23-000036 250 Five Cities Drive Sign Permit 04/28/2023 P23-000038 102 La Colima
Addition of deck to existing
single-family dwelling

PROJECT ADMINISTRATION:
• Administrative Reviews: 39
• Discretionary Reviews: 29
• Plan Checks: 58
• Site Inspections: 15
Attachment 3
Council Agenda 5-16-2023 9.E-16
Packet Page 54

April 2023 CDD Monthly Report 11
SPECIAL PROJECTS UPDATE/OTHER:
•General Plan/Local Coastal Program: Staff prepared for the Study Session on April 27, 2023, from 3:00 p.m. to 5:00 p.m. Revisions memos were delivered to the City Council and Planning Commission to allow for review prior to the meeting. •Public Safety Facility: Staff participated in additional Public Safety Facility Negotiations meeting.
•Cal Cities: Staff participated in the Coastal Cities Group Leadership Committee monthly meeting.
•Records Management: Staff held meetings to discuss the ongoing records digitization and retention project and improvements to the records management of projects/permits. •Five Cities Multimodal Transportation Network Enhancement Project: Staff attended a meeting to discuss the permit process through the City’s Local Coastal Program. •Short-Term Rentals: Staff met with the Short-Term Rental Advisory Task Force to review the draft STR ordinances prior to Planning Commission recommendation and City Council action.
•Housing and Community Development (HCD): Staff attended a meeting with the Director of Housing and Community Development Gustavo Velasquez to discuss the state’s continued legislative measures, enforcement efforts, and to highlight our region’s cooperation in meeting state housing mandates, while learning about available programs for jurisdictions and developers.
•Implementation of State Legislation: Staff further analyzed the potential impacts of new State legislation and are developing an implementation strategy. •Planning Directors Meeting: Staff attended the quarterly meeting of the Countywide Planning Directors meeting.
•Oceano Dunes: Staff attended the Oceano Dunes Stewardship Plan / Stakeholder Open House meeting.
•REACH: Staff attended the monthly REACH Practitioners meeting. •Central Coast Blue: Staff met with consultants regarding potential changes to facility locations and environmental document preparation.
•Parking Management: Staff has reviewed the draft recommendations and is working to schedule the next Parking Advisory Committee meeting.
•Homelessness: Staff met with a representative of the County’s Commission on Homelessness.
•User Fee Study: Staff provided recommendations on user fees for the User Fee Study. •Cyber Security Training: Staff participated in cyber security training by IT. •Affordable Housing: Staff toured the 50-unit affordable housing project on 4th Street. •Code Enforcement: Staff participated in an Administrative Citation Appeal Hearing regarding a Code Enforcement citation.
•Personnel: The Department welcomed the new Planning Manager.

Attachment 3
Council Agenda 5-16-2023 9.E-17
Packet Page 55

John Owens, Unit Chief

Prepared by: Michelle Pearson, Administrative Assistant Submitted by: Paul Lee, Battalion Chief

Fire Prevention
• 89-Plan reviews (Building/Planning)
• 7-Site visits
• 2-Fire Final
• 2-Rough Fire Inspection
• 1-Early gas release
• 1-Knox Inspection
• 1-Commercial Fire Line Issue
• 7-Emergency response
• 2-Special Event inspection
• 1-Gate concern
• 1-Fire Alarm Follow Up, Repair Issue
• Weed Abatement inspections
• Assist Code Enforcement
• Building/Planning Meeting
• Fire Station City Council Meeting
• Participated in Senior Resource Event
• Tree issue, Vegetation Clearance
• Car Show planning
• Cave Landing Fuel Break VMP

Administration/Vegetation Management
• Captain Byrnes and Michelle Pearson are geared up for the City Annual Weed Abatement Program. Notices have been sent in City Water Bills and Dennis and Michelle began their first inspections the last week of April. With all the rain Pismo Beach has gotten, we anticipate heavy growth and the need for multiple mowing. As the inspections are conducted, educating our residents on the need for the extra mowing will be top priority.
• The invasive French Broom (FB) removal behind City Hall continues. The canyon behind City Hall on the border of the Pismo Preserve was identified as having FB, this invasive shrub burns quickly and smothers out other native species from growing. It can double or triple the tons per acre of biomass causing large areas April 2023 Activity Report
Attachment 4
Council Agenda 5-16-2023 9.E-18
Packet Page 56

to have dense buildup of dead material. Herbicide, crew work and burning are continuing in the Canyon to help keep this plant out of Pismo Beach and the Preserve.
• Contract crews continue working on the See Canyon shaded fuel break. This work will help provide control options for a fire coming out of the Irish Hills moving toward Avila and Shell Beach. It will also provide a much safer travel route for Fire Engines and residents who try to leave the area. This is a $200,000 Grant provided by the Fire Safe Council.
• Fire Department worked with County Parks to mow Cave Landing and Ontario Ridge. This work will help keep fires contained to the Cove area and reduce fire risk around the Critical Communication’s Site on the hilltop and the homes on Bluffs Dr & El Portal.

Lifeguards/Junior Lifeguard Program
• Our Pismo Beach USLA Certified Class began for our 3 new Rookie Lifeguards.

The Academy is 3 consecutive weekends (Fri/Sat/Sun) with an additional 2 weeks of Shadow Lifeguarding. This is the only Fire Department run USLA Class on the Central Coast and it adds additional medical and rescue modules that other programs do not have.

Attachment 4
Council Agenda 5-16-2023 9.E-19
Packet Page 57

April 2023 Stats

Number of Calls % Type of Incident
1 0.87% Debris
91 79.13%Emergency Medical
0 0.00%Fire Alarms
0 0.00%Fire Menace Standby
1 0.87% Flooding
1 0.87%Gas Leak
2 1.74% Other
8 6.96%Public Service Assistance
0 0.00%Smoke Check
0 0.00%Structure Fire
10 8.70%Traffic Collision
1 0.87%Vehicle Fire
0 0.00%Wildfire
115 100.00%
Incidents by City Response Area
Medicals Other % Descriptive Area
3 1 3.48% Palisades A
6 3 7.83% Spyglass B
6 3 7.83%Shell Beach Village C
4 1 4.35%Mattie Rd D
9 2 9.57% Shorecliff E
18 2 17.39% Downtown F
8 6 12.17% Heights G
9 1 8.70% Ventana H
7 0 6.09%Trailer Parks I
15 2 14.78%Five Cities Dr J
6 3 7.83%James Way K
Total 115 100.00%
Attachment 4
Council Agenda 5-16-2023 9.E-20
Packet Page 58

MANAGEMENT SERVICES DEPARTMENT

MONTHLY ACTIVITY REPORT
APRIL 2023

MANAGEMENT SERVICES DEPARTMENT

CITY CLERK

ADVISORY BODIES
•City Clerk’s Office continued onboarding new Advisory Body Members. •City Clerk attended April 25, 2023 Planning Commission meeting to conduct biennial Bylaw review.

ELECTIONS & POLITICAL REFORM
•Concluded Annual Form 700 filing season. All statements were filed on time.

RECORDS MANAGEMENT
•Ongoing review of numerous records requests.
•Ongoing coordination with the City’s claims handlers and counsel to provide relevant records. •Ongoing cooperation with IT and Planning on CDD record digitization project. •Met with new Planning Manager and other CDD staff to discuss records practices •Ongoing preparation of Administrative Record in one matter

CPRA REQUESTS COMPLETED
•Bill, 147 Beachcomber Permits and Inspections
•Evans, Smith Emails
•Tacker, Prop 1 Groundwater Grant Program
•Bauer, Spyglass Ridge Villas Development
•Cramer, 951 Longview Avenue Plans
•DeOrnellas, Laney CCW Application
•Kuykendall, Fire Incident Report
•Shelly, 2156 Costa Del Sol
•Davies, 741 White Oak Permits and Plans
•Sprecher, 951 Longview Avenue
•Velie, December Electric Bills
•Bey, 333 Capistrano Building Permits
•Boone, Parisien Reports
•Di Fronzo, 711 Dolliver Building Plans
•Visci, 245 El Dorado Way Drainage

HUMAN RESOURCES
•Recruitment:
o Police Officer Lateral
o Community Service Technician PT
o Recreation Coordinator PT
o Chapman Caretaker PT
Attachment 5
Council Agenda 5-16-2023 9.E-21
Packet Page 59

o Maintenance Worker PT
o Accountant
o Engineer

• Interviews:
o Police Recruit – 4/1/23
o CST – 4/6/23
o Facility Manager – 4/26/23

• Backgrounds
o Ocean Lifeguard
o Police Recruit

• Conditional Offers:
o Wastewater Operator
o PT Accountant

• Offer:
o Office Assistant PT
o Parking Enforcement Tech
o Wastewater Operator
o PT Accountant
o Ocean Lifeguard

• New employee orientation:
o Planning Manager
o Police Lateral
o Parking Enforcement Technician
o Office Assistant PT
o Wastewater Operator
o PT Accountant

TRAINING AND STAFF DEVELOPMENT
• This week, the department launched a Line-Level Training Academy. This Academy will provide our line-level staff (non-management) with an overview of all department operations. This will provide better training and development for our staff, as well as increase the effectiveness of our service delivery by having employees know when to contact, notify, and anticipate the needs of their colleagues. The City Manager and City Attorney kicked off the first session. These sessions will rotate through all our departments and will be held on a monthly basis. • The City hosted LCW Training for the Central Coast in the Council Chambers in the area of Police Management and the Separating the Employment Relationship.

PUBLIC OUTREACH / PUBLIC INFORMATION
• New Postings:
o Ocean Blvd. Facebook Live Update
o Highway 1 Project Update
o National Library Week
Attachment 5
Council Agenda 5-16-2023 9.E-22
Packet Page 60

o 77th Anniversary Photo Contest

• Staff will be putting together a renewed social media strategy and website updates to enhance communication. This will include creating templates for social media to standardize consistent with our municipal brand.
• The Assistant City Manager met with the PIO and Engineering staff from Caltrans to learn about their communication strategy for the Highway 1 project. We will be coordinating efforts to ensure that the community is informed, and that Caltrans remains the lead. We will be providing staff at the counters with information and phone numbers for Caltrans. We want to ensure that our residents and businesses are informed.

RISK MANAGEMENT
• The CJPIA hosted their executive committee annual meeting at the Dolphin Bay Resort. Staff provided support as necessary and hosted a tour at the Chapman Estate.

LIABILITY CLAIMS RECEIVED

• Salazar, Pothole
• Teagarden, Tree Roots
• Panaro, Pothole
• Clagg, car damage

SAFETY PROGRAM
• Safety Steering Committee held its quarterly meeting, welcoming new members from Public Works and Administrative Services, as well as a visit from the City’s Cal JPIA Regional Risk Manager. The City met its safety goal for the quarter and will be planning a lunch for staff as a reward.

SOCIAL MEDIA
• New Postings:
o HWY 1 work being performed by CalTrans

Attachment 5
Council Agenda 5-16-2023 9.E-23
Packet Page 61

Pismo Beach Police Department
1000 Bello Street, Pismo Beach, CA 93449
(805) 773-2208
www.pismobeach.org/police
Monthly Activity & Crime Statistics Report
April 2023
Date Posted_________
Submitted: 05/04/2023
Attachment 6
Council Agenda 5-16-2023 9.E-24
Packet Page 62

PISMO BEACH POLICE DEPARTMENT
APRIL 2023

MONTHLY ACTIVITY AND CRIME STATISTICS
Table of Contents
Activity Report
Office of the Chief…………………………………………………………………….… 1
Training Report…………………………………………………………………………. 1
Volunteers Summary…………………………………….…………………………….. 1
Overtime & Salary………………………………………………………………………. 2
Investigations Statistics
Routine Investigations………………………………………………………………….. 3
Investigation Management…………………………………………………………….. 3
Property & Evidence……………………………………………………………………. 3
Compliance & Permits………………………………………………………………….. 3
Special Operations……………………………………………………………………… 4
Crime Statistics
Workload Trends & Crime Statistics………………………………………………….. 5 Arrests, Citations, & Traffic Activity…………………………………………………… 6 Heatmap & Activity Analysis…………………………………………………………… 7
Attachment 6
Council Agenda 5-16-2023 9.E-25
Packet Page 63

PISMO BEACH POLICE DEPARTMENT
APRIL 2023

MONTHLY ACTIVITY AND CRIME STATISTICS

1. On April 5, 2023, Chief Smith toured the 4th Street Pismo Terrace to meet with the CEO of People’s Self Help Housing as they near completion of the new affordable housing project in Pismo Beach.

2. As an acting Board Member, Chief Smith attended the California League of Cities Summit for City Leaders, as well as a Board Meeting from April 12 – 15, 2023.

3. On April 19, 2023, Chief Smith attended training hosted by LCW on Principles for Public Safety Employment.

4. On April 19, 2023, Chief Smith attended a meeting with the Juvenile Justice Coordinating Council, which is a collaborative multi-agency approach to prevent juvenile’s from becoming more formally involved with the system as well as transitioning youth successfully out of the system more quickly.

5. On April 21, 2023 Chief Smith, Public Works Director Fine and Chief Lee held an orientation for the new members of the traffic safety committee.

6. On April 25, 2023 Chief Smith attended the City Council Budget Workshop as department heads continue to work on the next 2 year budget priorities.

7. On April 28, 2023, Chief Smith attended an online meeting for Legislative Committee Updates with CPCA, as they continue to review important proposed legislation for 2023.

MONTHLY TRAINING REPORT

TRAINING REPORT

POLICE VOLUNTEERS SUMMARY

Volunteers were active throughout April. They conducted court runs, parking enforcement, vacation checks and property/laboratory deliveries.

Volunteer Service Hours
Patrol 0.00
Special Events 0.00
Administrative 38.00
Call-Outs 0.00
Training/Misc. 1.0
Total Hours 39.00
Type of Training Attending Personnel Hours
SWAT Monthly Training 1 Officer 18
Lexipol Daily Training Bulletins 20 Sworn, 9 Non-Sworn 43.5 Briefing Training 18 Officers 63
Intermediate TC 1 Officer 40
Leadership Development 3 Officers 40
BATI 2 Officers 80
Community Caretaking Webinar 1 Officer 1.5
Cyber Security Training 20 Sworn, 13 Non-Sworn 16.5
Total Hours 302.5 Hours

OFFICE OF THE CHIEF
Attachment 6
Council Agenda 5-16-2023 9.E-26
Packet Page 64

PISMO BEACH POLICE DEPARTMENT
APRIL 2023

MONTHLY ACTIVITY AND CRIME STATISTICS

OVERTIME & SALARY

Total Overtime Budgeted FY 2023 $316,877.00
Total Overtime Spent YTD $204,434.18
Percentage Overtime Spent YTD 64.52%

Total Salary Budgeted FY 2023 $3,917.960.18
Total Salary Spent YTD $2,835,223.51
Percentage Salary Spent YTD 72.36%

Attachment 6
Council Agenda 5-16-2023 9.E-27
Packet Page 65

PISMO BEACH POLICE DEPARTMENT
APRIL 2023

MONTHLY ACTIVITY AND CRIME STATISTICS

INVESTIGATIONS STATISTICS

Routine Investigations
Arrests 0
Total Cases Worked 15
- Property Crimes 6
- Person Crimes 2
- Sex Crimes 1
- Other Criminal 3
- Other Non-Criminal 3
Supplemental Reports Completed 6
- Closed Cases – Misdemeanor 0
- Closed Cases – Felony 1
- Cases Filed with DA – Misdemeanor 1
- Cases Filed with DA – Felony 2
- Informational only 2

Investigation Management
Cases Assigned – Current 23
Cases Reviewed 46
Missing Person Cases Reviewed 2

Property and Evidence
New Property Cases 1
Property Purged 74
Physical Property Booked 131
Digital Property Booked 231
Property Auction 0
Evidence Processed 2
Fingerprint Submitted 1

Compliance and Permits
Annual PC 290 Registration Renewals 0
CCW Background Investigations 2
H&S 11590 Registration 0
PC 451.7 Arson Registration 0
Massage Establishment/Practitioner Permits 2
Attachment 6
Council Agenda 5-16-2023 9.E-28
Packet Page 66

PISMO BEACH POLICE DEPARTMENT
APRIL 2023

MONTHLY ACTIVITY AND CRIME STATISTICS

Special Operations
Massage Sting Operation 0
- Arrests 0
290 PC Compliance 2
Alcohol Sting Operation 0
- Arrests 0
Tobacco Sting Operations 0
Prostitution Sting Operations 0
Warrants Authored 3
Warrants Served 2
Attachment 6
Council Agenda 5-16-2023 9.E-29
Packet Page 67

WORKLOAD Apr 2023 Apr 2022 Mar 2023 Variant % Change YTD 2023 YTD 2022 Variant % Change Calls For Service 2,089 2,268 1,739 350 20.1%7,494 9,092 -1,598 -17.6% Community-Generated Calls 1227 1271 1066 161 15%4,218 5,259 -1,041 -20% Self-Initiated Activities 862 997 673 189 28%3,276 3,833 -557 -15% Incident Reports 170 199 154 16 10%615 852 -237 -28%
9-1-1 Calls 782 778 699 83 12%2,412 2,858 -446 -16%
Arrests 107 112 96 11 11%368 478 -110 -23%
Citations & Warnings 332 332 250 82 33%991 1,214 -223 -18% Parking Citations 1,251 1,163 865 386 45%4,101 5,015 -914 -18% Total Workload 4,731 4,852 3,803 928 24% 15,981 19,509 -3,528 -18% PART 1 CRIMES
Arson 0 0 1 -1 -100%2 0 2 200%
Assault (Aggravated)1 5 3 -2 -67%6 11 -5 -45%
Auto Theft 1 1 0 1 100%5 4 1 25%
Burglary 1 3 5 -4 -80%23 26 -3 -12%
Homicide 0 0 0 0 0%1 0 1 100%
Larceny 10 18 7 3 43%50 67 -17 -25%
Rape 0 0 0 0 0%1 2 -1 -50%
Robbery 0 0 0 0 0%1 3 -2 -67%
Total Pt 1 Crimes 13 27 16 -3 -19% 89 113 -24 -21%
0 0%0%
PART 2 CRIMES
Assault (Simple)5 7 6 -1 -17%22 21 1 5%
Disorderly Conduct 13 8 3 10 333%26 29 -3 -10%
DUI 5 10 11 -6 -55%28 32 -4 -13%
Forgery/Fraud 2 4 2 0 0%16 10 6 60%
Narcotics Offenses 15 22 14 1 7%53 118 -65 -55%
Sex Offense 0 1 1 -1 -100%1 7 -6 -86%
Vandalism/Graffiti 11 11 8 3 38%32 37 -5 -14%
Warrant Arrest 40 27 31 9 29%127 157 -30 -19%
Weapons 3 5 4 -1 -25%13 12 1 8%
Other*3 5 6 -3 -50%12 17 -5 -29%
Total Pt 2 Crimes 97 100 86 11 13% 330 440 -110 -25%
APRIL 2023

PISMO BEACH POLICE DEPARTMENT

MONTHLY ACTIVITY AND CRIME STATISTICS
*Other Part 2 Crimes include: Court Order Violations, Embezzlement, Kidnapping, Liquor Laws, Stolen Property, and Trespass 1271 1307 1407
1602
1339 1265
1051 1016 1000 919 1006 1066 1227
997 940 890
1216
944 1016 1056
793 813
1023
718 673
862
199 213 221 263 200 217 200 163 154 146 142 154 170
Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 WORKLOAD TREND Community-Generated Calls Self-Initiated Activities Incident Reports Attachment 6
Council Agenda 5-16-2023 9.E-30
Packet Page 68

ARRESTS Apr 2023 Apr 2022 Mar 2023 Variant % Change YTD 2023 YTD 2022 Variant % Change Adult 103 111 96 7 7%362 473 -111 -23%
Juvenile 4 1 0 4 400%6 5 1 20%
Total Arrests 107 112 96 11 11% 368 478 -110 -23%
0%
CITATIONS 0%
Traffic Violation Citations 167 112 99 68 69%444 439 5 1% Infraction 126 74 70 56 80%322 304 18 6%
Hazardous 0 0 0 0 0%0 0 0 0%
Misdemeanor 41 38 29 12 41%122 136 -14 -10%
Felony 0 0 0 0 0%0 0 0 0%
All Other Citations 129 105 122 7 6%405 552 -147 -27%
Warnings 36 43 29 7 24%142 223 -81 -36%
Parking Citations 1,251 1,163 865 386 45%4,101 5,015 -914 -18% Total Citations 1,583 1,423 1,115 468 42% 5,092 6,229 -1,137 -18% TRAFFIC ACTIVITY 0%
Traffic Stops 339 348 234 105 45%1,129 1,358 -229 -17%
Traffic Accidents 13 17 8 5 63%30 50 -20 -40%
DUI 0 5 0 0 0%3 9 -6 -67%
Hit & Run 1 7 0 1 100%6 11 -5 -45%
Injury 3 5 1 2 200%5 11 -6 -55%
Property Damage Only 10 12 7 3 43%25 39 -14 -36%
0 0 0 0 0
0 0
0 4
0 2
1 4

MONTHLY ACTIVITY AND CRIME STATISTICS
APRIL 2023

PISMO BEACH POLICE DEPARTMENT
221
234
339
111
152
211
33 55
37 FEB
MAR
APR
3 MONTH TRAFFIC STOPS ACTIVITY
Led to Arrest
Led to Citation
Vehicle Stops
8%
31%
15%
15%
31%

MONTHLY TRAFFIC COLLISION
CAUSES
DUI
Failed to Stop
Failed to Yield
Other
Unsafe Speed
Unsafe Start/Back
Unsafe Turn/Lane
Change
Attachment 6
Council Agenda 5-16-2023 9.E-31
Packet Page 69

Jun 2019 Jul 2019
71% of reported actvity occurred between the hours of 7:00 a.m. and 6:59p.m. 29% of reported activity occurred between the hours of 7:00 p.m. and 6:59 a.m. 39% of reported activity occurred on the weekend.

Monthly Activity Analysis

PISMO BEACH POLICE DEPARTMENT
APRIL 2023

MONTHLY ACTIVITY AND CRIME STATISTICS
Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 Zone 9 Zone 10 Zone 11 Zone 12 Zone 13
(OUT)
Percent 3.5% 1.8% 2.4% 5.9% 23.5% 24.1% 30.0% 2.9% 0.0% 0.0% 0.0% 4.7% 1.2% 6 3 4
10 40 41
51 5
0 0 0
8 2
Case Reports Per Zone
Sun
17%
Mon
13%
Tues
13%Wed
12%
Thurs
10%
Fri
14%
Sat
21%

ACTIVITY BY DAY OF WEEK
Days
71%
Nights
29%

ACTIVITY BY SHIFT
Attachment 6
Council Agenda 5-16-2023 9.E-32
Packet Page 70

PUBLIC WORKS DEPARTMENT
APRIL 2023

CAPITAL IMPROVEMENT PROJECTS
Police Department Annex
•Construction plans have been submitted to the building department for review and permitting.

Pier Ave Stairs Closure
•Site included in request to FEMA for January storms.

Toucan Terrace Sewer Pipeline Trestle Bridge
•Bids closed on April 6th.
•No bids were received.
•Soliciting quotes from contractors.

North Shell Beach Rd Storm Drain Repair
•Construction began Monday, April 17th.

Palisades and Chumash Parks
•Currently out for construction bids.
•Bids due May 18th.

Chapman House Shoreline
•Requested quote from consultant to assist with FEMA Hazard Mitigation Grant application process.

Bello and Price Canyon Signal
•Consultant is finalizing draft intersection design alternative analysis report.

Bello Bridge Trail
•Caltrans LA has determined no additional funding will be allocated for vegetation damage from 2023 storms.

Ocean Blvd Improvements
•Handrailing and guard railing are currently in fabrication. •Hydroseeding is anticipated to take place in early April 2023. •Estimated project completion date end of June 2023.

James Way Beautification Project
•Consultant has provided 100% plans for staff review.

Ventana Tennis Courts
•Consultant is working to finalize plans.

Corp Yard Remodel/Addition and City Hall Improvements
•Notice of Completion tentatively scheduled for June 6th.

Attachment 7
Council Agenda 5-16-2023 9.E-33
Packet Page 71

Park Signs
• Staff is exploring options for how to move forward.

Addie Street Restrooms and Parking Enhancements
• Staff getting proposals from consultants for plans for the project.

Paving Project
• Construction on Mattie Road completed mid -April 2023. • Concrete work on Ocean Boulevard completed mid-April 2023. • Paving in neighborhoods above James Way in progress.
• Grinding of Ocean Boulevard anticipated to begin April 17, paving completed the following week.

Chapman Estate ADA Bathroom
• Windows and doors have 16 to 20 weeks lead time.
• Estimated project completion end of November 2023.

Spyglass Dog Park
• Planning Commission continued the project to a following meeting and directed staff to return with a motion for denial at that meeting.

Palisades Tennis/Pickleball/Basketball Courts
• Consultant preparing proposal to provide conceptual level exhibits for additional parking, restroom, and pedestrian connectivity.

PUBLIC WORKS OPERATIONS
Water
• Normal operations.
• Valve and T replacement on Ocean Blvd.
• Cyber security training.
• Valve replacement on Ocean Blvd.
• Water call-out for knocked down Street light on Shell Beach Road. • Water call-out broken water line on Ocean Blvd.

Wastewater
• Cyber security training.
• Repair PLC and transducer at Five Cities Lift Station. • Annual sampling.
• Repaired PLC and transducer at Five Cities Lift Station. • Normal Plant operations and Sampling.

Public Facilities
• Move Price Street pots for striping.
• Reestablish volleyball courts with added sand.
• Downtown weed abatement.
• Chapman Estate repairs and clean up for Neighborhood Gathering on April 1st. • Cal Sense mother board repairs.
• Park maintenance.

Attachment 7
Council Agenda 5-16-2023 9.E-34
Packet Page 72

• Installed sign for Rotary project at Price house trail head. • Replacement of cedar wood chips at playground fall areas. • Weed abatement of entire Price house area.
• Moved furniture and disposed of beds at Chapman Estate. Installed new fridge for Gull house.
• Fenced off pier plaza playground for painting of play structures. • Trouble shooting Payton place park irrigation issues. • Moving bluff top protection at Memory park.
• Power washed all tables and benches on the pier.
• Repaired Cal Sense irrigation boards.
• Moving miscellaneous items from main house at Chapman Estate to garage. • Roadside weed abatement and round up spray.
• Fixed water line leak at Gull cottage.

ENGINEERING ACTIVITIES
Development Review/Permits/Inspections
• 2655 Shell Beach Road – Contractor continues with onsite work. • Hanford/Shaffer Lane Development – No activity.
• Addie street sidewalk – Work in progress.
• South Beachcomber Drive – Coastal Development Permit for 20 new residential lots off of Shell Beach Road. Vesting Tract Map Has been reviewed by City Staff and comments are into the developer.
• 4th Street Peoples Self Help Housing project – Contractor continues with onsite work. • 4th Street Gas Station – Contractor continues with onsite work. • 401 Shell Beach Road (old Dell’s Building) - Applicant submitted final subdivision map for review and comments.
• 2900 Shell Beach Road, Tract 3043 – NOC scheduled for May 2, 2023.

OTHER ACTIVITIES

During the month of March project development review, staff performed 28 plan checks. Engineering staff issued 13 encroachment permits, 2 transportation permits and performed 10 field inspection during the month.

Attachment 7
Council Agenda 5-16-2023 9.E-35
Packet Page 73

March: N/A
YTD: N/A

VIC Walk-In Count: N/A
Daily Average: N/A

International visitors:

N/A

Inquiries/Comments
N/A

• Sent Visitors Guides to Arizona, California, Missouri, Washington, Canada, Oregon, Montana, Michigan, Texas, New Jersey, Pennsylvania, Maine, New York, North Carolina, Florida, Georgia, Illinois and Nevada. • Received leads from Visit California and Best-Place-To-Retire and added them to our newsletter. • Renewed gopismo.com domain.
• Updated Pismo Beach bio sheet and things to do information for upcoming IPW. • Created and sent to printers new Chapman Open Gates and Private Event brochures. • Worked with Administrative Services to send out LBID Annual Report. • Routed SLO Coast Wine Collective Sponsorship agreement for signatures. • Worked on July 4th CCC permit and finalized Zambelli agreement. • Secured Coastal 35 to conduct Marine Monitoring Survey for July 4th CCC permit. • Submitted request for Coast Guard permit for CCC for July 4th Celebration. • Asked TJA to help with a National Anthem Singer contest for July 4th Celebration. • Submitted Safety Meeting documents for agenda.
• Sent out call to artists for submissions for PCV updated clam painting. • Gathered 200 collateral items for Altrusa International Foundation Board Meeting. • Worked with TJA to make updates to our Visitors Guide • Delivered new Chapman Estate Brochures and Visitors Guides to lodging properties. • Conducted walk-through with cleaning company for Chapman Estate cleaning. • Continued receiving vendor applications for July 4th Celebration. • Received event funding applications, invited applicants to present at the next CVB/LBID Board meeting and scheduled the CVB/LBID Board Subcommittee meeting.
• Entered SLO Coast Wine Classic Sponsorship Agreement into LF. • Sent updated logo and profile page to Visit SLO CAL.
• Processed payment for Pismo Coast Village Clam Painting. • Gordon attended Central Coast Tourism Retreat.
• Purchased tablecloths, ordered flowers, finalized menu, delivered gift bags and got house cleaned for Chapman CJPIA reception.
• Created slides for CVB budget overview.
• Sent SLO Film Fest Surf Nite info to TJA to share on social media. • Sent fully executed copy of FOPH License Agreement to Jeannie Nix. • Delivered 16 bags of collateral items to Dolphin Bay for arriving CJPIA guests. • Processed PO for July 4th catering and finalized menu. • Processed payment for SLO Coast Wine Collective sponsorship agreement. • Sent MSD information for upcoming events for updating the Council calendar. • Prepared collateral items for TJA for Arbor Essay contest, Land Conservancy, and upcoming Press confer- ence.
• Prepared collateral to MSD for the City of Pismo Beach 77th Anniversary contest posted on Facebook.

Attachment 8
Council Agenda 5-16-2023 9.E-36
Packet Page 74

PLATFORM NEW THIS MO. TOTAL FANS/VIEWS
Facebook 329 205,942
Twitter -19 6,152
Instagram 1,292 70,351
YouTube 296 762,307
E-Newsletter -267 62,386
Pinterest 1,200 1,700

ExperiencePismoBeach.com THIS MONTH YEAR TO DATE
Total Sessions 79,508 806,907
Average Daily Visitors 2,650 2,624
All Lodging Referrals 5,783 53,129
Jack Rabbit Referrals 1,896 19,152
• Agenda Review Meeting
• Department Head Meeting
• City Council Meeting
• South County Chambers Rise and Shine
• CISCOM Meeting
• Marketing Committee SLO Coast Wine Collective
• Chapman Estate Board Meeting
• Safety Steering Meeting
• CVB/LBID Board Meeting
• Event Funding Subcommittee Meeting
• SEC Meeting
• FOPH Meeting
• April SCCC Luncheon

• Contacted SEC permit applicants to let them
know of their approval status and pending
items for permitting.
• Worked with Happy Time Preschool on their
insurance, Farmers Market and Taste of Pismo
on vendor lists and business licenses, SLO Sym-
phony on PD Alcohol Forms and Car Show on
postcards, maps and sponsor lot.
• Received SEC Payments for SLO Symphony,
Davila Wedding, St. Anthonys and Taste of Pis-
mo electricity/PW fees.
• Farmers Market for this week was cancelled
due to high winds.
• Issued SEC permit for Happy Time Preschool
Spring Fling Dance, Farmers Market, Taste of
Pismo, SLO Symphony, AIDS/Lifecycle, Art in the
Park and Pasfield Wedding.
• Verified vendor Business Licenses for Taste of
Pismo, Car Show, Farmers Market and Art in the
Park.
• VIC staff attended Cyber Security Training and Training Academy.
• Scheduled a pickup of 150 Visitors Guides for an Air- stream Club.
• Ordered new CCTC maps.
• Sent out Visitor Information Host schedules for May.
• Had staff assist with assembly of collateral items.
• Worked with staff to distribute new events brochures.

Saw visitors from
30 different states
• Open gates for Chapman Estate began this month.
• Updated websites and socials on start of Open Gates.
• Scheduled monthly meeting for Chapman.
• Received eight inquiries for future events.
• Scheduled a large RV Group for Open Gates in May.
• Scheduled 2 Chapman events.
• Received CEF Swingin by the Sea SEC permit application. • Scheduled a site tour for a future wedding.
• Purchased tablecloths, ordered flowers, finalized menu, delivered gift bags for CJPIA reception.
• Worked with house keepers to get house cleaned for
Chapman CJPIA reception.
• Welcomed group of 15-20 RV Club members for visit and docent tours.
• Conducted two site tours
Attachment 8
Council Agenda 5-16-2023 9.E-37
Packet Page 75

• https://www.newsbreak.com/@gathering-waves-1652116/2972778292403-a-local-s-guide-to-surfing -in-pismo-beach-california
• https://calcoastnews.com/2023/04/specials-on-dining-drinks-and-more-in-slo-county/ • https://www.california.com/the-best-of-san-luis-obispo-california-a-guide-to-the-perfect-getaway/ • https://texaslifestylemag.com/travels/winewednesday-from-water-to-wine-staying-on-amtrak-for- californias-central-coast-covering-pismo-beach-san-luis-obispo-and-paso-robles/ • https://www.worldatlas.com/cities/12-most-underrated-towns-in-southern-california.html • https://www.encinitasadvocate.com/sports/story/2023-04-03/san-dieguito-surf-team-repeats-as- state-champions
• https://www.travellens.co/best-things-to-do-in-san-luis-obispo-county-ca/ • https://www.ksby.com/community/egg-hunts-happening-across-the-central-coast-this-week • https://trip101.com/article/airbnb-pismo-beachfront
• https://funwunderlust.wordpress.com/2023/04/06/annual-monarch-butterfly-migration-pismo- beach-california/
• https://www.beachbumreservations.com/taste-local-flavors-at-the-annual-tastes-of-pismo-festival/ • https://keyt.com/news/san-luis-obispo-county/2023/04/09/tourists-travel-across-southern-california -to-celebrate-easter-sunday-in-pismo-beach/
• https://www.ksby.com/news/local-news/pismo-beach-special-needs-easter-egg-hunt-welcomed- people-of-all-ages
• https://www.santacruzsentinel.com/2023/04/09/santa-cruzs-john-mel-23-surfs-to-biggest-win-of- young-career-in-huntington-beach/
• https://www.bollyinside.com/news/travel/top-10-campgrounds-in-the-united-states-for-the-current- year/
• https://www.thetravel.com/cheap-vacation-spots-in-california/?newsletter_popup=1#pismo-beach • https://www.ksby.com/news/positively-central-coast/a-local-business-in-pismo-beach-is-helping- over-400-children-in-guatemala
• https://www.worldatlas.com/cities/11-coolest-small-towns-in-california-for-a-summer-vacation.html • https://thiis.co.uk/city-mobility-helps-young-disabled-surfer-make-waves-at-world-para-surfing- championship/
• https://www.theunion.com/news/celebrate-the-second-annual-california-state-parks-week-june-14- 18-parks-across-the-state/article_9a1ccfd0-de3a-11ed-8363-3b9700927cc5.html • https://barbadostoday.bb/2023/04/16/barbados-top-national-surfers-to-compete-at-the-pan- american-surfing-games-in-panama/
• https://www.ksby.com/news/positively-central-coast/special-equipment-allows-for-wheelchair- accessibility-at-pismo-preserve
• https://keyt.com/news/san-luis-obispo-county/2023/04/20/pismo-beach-tourists-visit-the-central- coast-on-the-hottest-week-of-the-year/
• https://www.hotelmanagement.net/operate/ksl-resorts-launches-sustainability-program • https://www.traveldailynews.com/special-interest-travel/sustainable-tourism/ksl-resorts-unveils- new-sustainability-program/
• https://www.sfchronicle.com/bayarea/nativeson/article/san-francisco-southern-california- 17907574.php
• https://www.worldrecordacademy.org/2023/4/worlds-largest-horseshoe-crab-sculpture-world- record-in-hillsboro-ohio-423205
• https://eastendtastemagazine.com/top-7-outdoor-things-to-do-in-california/ • https://www.hospitalitynet.org/news/4116073.html
• https://www.california.com/top-5-california-piers-where-the-land-meets-the-sea/ Attachment 8
Council Agenda 5-16-2023 9.E-38
Packet Page 76

RECREATION PROGRAMS
• Recreation programs had 133 registered participants for the month of April. • New Guitar class offered in April with 8 participants. • New class “Just do Something” fitness began in April. • Spring adult programs for April include Yoga, Surf, Tae Kwon Do, Qi Gong, Judo and Latin/Ballroom Dance, Line Dancing, Watercolor.
• Pismo Beach Volleyball Club spring session starts May 2nd is full with over 60 participants. Staff is in con- stant communication with instructors regarding enrollment updates and logistics. Parents were sent re- minders regarding details.
• Added another babysitting class as the May 20th and June 3rd class are full. • Pickleball Clinic for April had 14 participants.
• Collette Travel – 10 signups for the Collette presentation scheduled for May 4th at 12:00PM. • New tennis instructor approved. Staff are working with him to schedule classes and lessons for spring and summer.

Recreation continues to register participants over the phone to answer questions relating to upcoming classes and programs. For our active adults, phone transactions and registrations are preferred.

SPECIAL EVENTS
• Senior Dance April 10 – This month’s theme was “Celebrate spring”. Dance had 18 participants. Lunch included meatloaf, mashed potatoes, salad, and desserts and the music was provided by the Swingin’ Bridge Band.
• Egg-Stravaganza April 8 – over 20,000 eggs distributed to children 12 and under. With the help of 60 vol- unteers, this event included bounce houses, carnival games, crafts, and a Magician. Attendance was strong, with approx. 1500 kids and families participating. • Pacific Breeze Concert series: Vendors and artists are confirmed for the concert series. First of three con- certs scheduled for Mother’s Day featuring the Damon Castillo Band. • California Beach Volleyball tournaments begin in May. 4. Monthly tournaments included 2 women’s and 3 youth tournaments.
• First neighborhood event begins at Pismo Mobile home park on May 19th from 4-6pm. Five other events scheduled through October. Postcards were distributed to residents. Events will have live music, lawn games, and food.
• Stride with the Tide August 5: Preliminary planning have begun. Poster was designed for Activity guide and digital distribution. Staff will meet with San Luis Distance Club in early May to discuss logistics. Staff is working on t-shirt design with our graphic artists.

ACTIVITY GUIDE
• Activity guide released the first week of April to over 20,000 homes. • Recreation website updated with new guide and upcoming special events. • Programming which includes summer camps and classes for both youth and adults inputted into Active- Net registration software.
• Classes and camps for kids were promoted digitally to schools through Peachjar. • The guide includes the following youth camps: Surf, Ocean Adventure, Sea Exploration, Art, Creative Kids Theater, Tennis, Soccer, Drum Perks, and Volleyball.
• Adult programming classes will continue throughout the summer months.

FACILITIES
• The Facility Attendant, Security Guard, and Janitorial service schedule is updated as needed to reflect new rentals.
• Recreation communicated with special events and regular rentals regarding park application, fees, and rental details.
• Recreation sent the Janitorial service the monthly calendar for programs and cleaning schedule. • Staff contacted special event clients for insurance certificates for upcoming rentals to meet require- ments.
• Painting of the Pismo Beach Veterans Hall to begin in May.

Attachment 8
Council Agenda 5-16-2023 9.E-39
Packet Page 77

• There were 5 hall rentals and 16 park rentals, and 6 volleyball court rentals for the month of April. • The Pismo Beach Volleyball Club, our Volleyball Coordinator and over 50 community volunteers organized a clean-up of the volleyball courts on April 29. All 13 courts are now available for use. • Invoices for Janitorial and Security contractors processed for completed rentals. • Staff met with vendors for estimate to clean curtains at Shell Beach Veterans Hall. • Recreation Manager contacted flooring contractors for hardwood repair and refinishing of the Pismo Beach Veterans Hall.
• Recreation Manager contacted New Life Painting to confirm start date for exterior painting of the PBVH, which begins May 9th.

PUBLIC ART PROJECTS l PRBC
• Recreation Manager met with Chair regarding meeting schedule and upcoming agenda items. • Recreation Manager reached out to South Paw to design park signs that would follow the style guide while being unique to City parks.
• Next regular meeting scheduled for May 4, 2023.
• RFP for the park and playground construction for Chumash and Spyglass Parks opened April 25 and closes May 25.
• Upcoming agenda items include public art projects, park signs and pickleball update.

ADMINISTRATIVE
• Recreation Coordinator and Chair Rodriguez attended the California Parks Recreation and Society annual conference.
• Instructor payments and cash reconciliation were completed on a weekly basis. • Recreation Coordinator position posting closes in early May, with interviews to follow. • Follow-up with instructors on enrollment and logistics for upcoming classes. • Recreation Manager met with Five Cities Youth Baseball and Gameday to discuss summer scheduling.

Dates for Gameday have changed and SEC calendar was modified. • Recreation Manager and Basin Street Regulars updated the schedule for 2023. SEC calendar will need to be modified.
• Recreation Manager met with Shell Beach Library to discuss their special event request and House of God Freedom Fest organizer regarding park rental.
• Inquiries regarding recreational programs have been returned. • Recreation Manager scheduling ACTIVE Net registration software training for staff in June. • Recreation Manager attended the SEC for upcoming events. • Recreation coordinator attended monthly CPRS meeting. • Staff completed Alliant insurance first quarter report and submitted to finance.

Attachment 8
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Packet Page 78

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.F
SUBJECT/TITLE:

AMENDMENT OF THE CITY’S CLASSIFICATION PLAN TO INCLUDE AN UPDATED

JOB SPECIFICATION FOR ASSISTANT ENGINEER / ENGINEER / SENIOR

ENGINEER
RECOMMENDATION:

Adopt a Resolution amending the City’s Classification Plan to include approval of an updated Assistant Engineer/Engineer/Senior Engineer job specification.

BACKGROUND
The Public Works Department is an integral part of the City, providing the public with critical services to deliver the City’s Capital Improvement Program, maintenance, and special events.

It is projected that the City will be recruiting to fill a vacancy for both Engineer and Senior Engineer following adoption of the Fiscal Year 2024 & 2025 budget. To recruit the best available talent, the Public Works Director/City Engineer and the Management Services Department are recommending a modification to the Education and Experience requirements of the existing Engineer job specification to meet the current needs of the City and to be consistent with neighboring agencies.

The recommended update to the job specification allows more flexibility with applicants during the hiring process. The City will continue to follow State license requirements for civil engineers.

Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1), updating the job specification for the Assistant Engineer/Engineer/Senior Engineer position.

FISCAL IMPACT:

There is no fiscal impact associated with this report. The Assistant Engineer/Engineer/Senior Engineer positions are currently budgeted, full-time positions.

ALTERNATIVES:

1. Request more information from staff.

ATTACHMENTS:

1. Resolution

1.A. Exhibit A to Resolution: Updated Engineer Job Description Submitted by: Meeting Date: May 16, 2023
Jorge Garcia, Assistant City Manager
City Manager Approval:

Council Agenda 5-16-2023 9.F-1
Packet Page 79

RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AMENDING THE CITY’S CLASSIFICATION PLAN TO INCLUDE

APPROVAL OF AN UPDATED ASSISTANT ENGINEER/ENGINEER/SENIOR

ENGINEER JOB SPECIFICATION
WHEREAS, the City of Pismo Beach seeks to provide the highest quality of service to its residents, visitors, and staff, and seeks opportunities to evaluate best practices for job specifications to ensure the City hires the most qualified candidates; and WHEREAS, approval of an updated job specification for Assistant Engineer/Engineer/Senior Engineer (Exhibit A) will update the requirements and provide flexibility to help recruitment efforts by widening the job opportunity to more candidates; and
WHEREAS, by widening the applicant pool, the City will have more choices in hiring the best candidate for the position to fit the needs of the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby approves and adopts the job specification for the position of Assistant Engineer/Engineer/Senior Engineer, set forth as Exhibit A to this resolution, and by doing so amends the City’s classification plan.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 16th day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 5-16-2023 9.F-2
Packet Page 80

FLSA: EXEMPT

ASSISTANT ENGINEER

ENGINEER

SENIOR ENGINEER

DEFINITION

Under general supervision, performs various professional field and office engineering work related to the management, planning, design, construction, and maintenance of City capital improvement, public works, and City infrastructure projects, and daily departmental operations; provides project management and administration; confers with architects, developers, contractors, and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; administers Federal and State grant funds associated with construction projects; provides professional staff assistance to the Director of Public Works/City Engineer, other departments, and the public in areas of expertise; performs a variety of studies and prepares and presents staff reports; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Assistant Engineer and Engineer receive general supervision from the Senior Engineer. Senior Engineer receives general supervision from the Director of Public Works/City Engineer. May exercise technical and functional direction over technical and clerical staff.

CLASS CHARACTERISTICS

Assistant Engineer: This is the entry-level class in the professional engineering series. Initially under close supervision, incumbents with basic engineering experience perform professional and technical engineering work in current and advanced engineering activities. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the Engineer level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Engineer: This is the journey-level class in the professional engineering series. Incumbents are expected to perform the full range of professional and technical engineering work in all of the following areas: City capital improvement and other public works projects, land development, traffic engineering, public works infrastructure, and daily departmental operations, in addition to providing project management and administration. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class may supervise the Assistant Engineer. This class is distinguished from the Senior Engineer in that the latter is the full supervisory-level class in the series and has ultimate responsibility for organizing, assigning, supervising, and reviewing all work of all staff involved in a major area of the Engineering Division.

Senior Engineer: This is the advanced journey-level class in the professional engineering series with responsibilities spanning the entire spectrum of the engineering function, with a primary emphasis on Council Agenda 5-16-2023 9.F-3
Packet Page 81

Assistant Engineer
Engineer
Senior Engineer

Page 2 of 5 ends

current and advanced full range of professional and technical engineering work in all of the following areas:

City capital improvement and other public works projects, land development, traffic engineering, public works infrastructure, and daily departmental operations, in addition to providing project management of major City infrastructure projects and administration. Successful performance of the work requires a broad professional background as well as skill in coordinating assigned work with that of other City departments and public agencies. Responsibilities may include assisting with performing specified departmental day-to- day administrative functions.

Positions in the professional engineering class series are flexibly staffed and positions at the Engineer level are normally filled by advancement from the Assistant level requiring three (3) years of experience at the Assistant level and gaining certification as a Professional Engineer (P.E.), and after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class. Advancement to the Engineer or Senior Engineer level is at the discretion of supervisory or management staff.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

 Plans, designs, and inspects all phases of civil engineering public works construction projects; defines the scope of the project; secures adequate funding from Federal and State grant programs and other funding sources; coordinates with permitting and public utility agencies; performs historical document research and review; surveys and performs engineering analysis of alternatives; prepares plans, specifications, and cost estimates; performs research, map, and field studies and surveys; drafts site plans with specialized computer software; applies engineering principles and practices to specific problems; coordinates construction schedules with other projects and agencies; prepares and reviews cost estimates; inspects construction of projects to ensure compliance with construction documents.  Reviews construction plans prepared by consulting engineers and private contractors to verify compliance with City sidewalk, public utility, and improvement requirements; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians; participates in pre-design, construction, and utility coordination meetings and issues construction permits.  Provides construction administration, public relations, management, and inspection of public works construction projects, including coordinating work with other divisions and City departments, reviewing and inspecting work to ensure conformance with plans and specifications, tracking and maintaining all project accounting, coordinating schedules, and providing public notices of projects.  Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone, or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, preliminary slope stability and groundwater issues, improvement plan check, and payment processes.  Processes subdivisions and prepares and reviews legal descriptions.  Reviews tentative and final tract and parcel maps, lot line adjustments, and other subdivision documents.
 Administers a wide variety of engineering and development permits.  Attends meetings, conferences, workshops, and training sessions and reviews publications and audio- visual materials to become and remain current on principles, practices, and new developments in assigned work areas.

Council Agenda 5-16-2023 9.F-4
Packet Page 82

Assistant Engineer
Engineer
Senior Engineer

Page 3 of 5 ends

 Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.  Updates City codes, standards, and ordinances.
 May provide technical direction and training to other engineering and technical staff; trains staff in work procedures.
 Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Civil engineering principles, techniques, policies, and procedures.  Methods, materials, and techniques used in the construction of public works projects, including water and wastewater systems, stormwater, street, and traffic systems design.  Basic principles, practices, procedures, and standards related to City public works, engineering infrastructure development and maintenance, and surveying.  Basic principles and practices of capital improvement program budgeting, cost estimation, funding, project management, and contract administration.
 General design, layout, and construction practices for public improvements such as streets, storm drains, grading, and landscaping.
 Subdivision engineering, plan review, mapping, and construction practices.  Bidding requirements for public works projects.
 Project management and contract administration principles and techniques.  Engineering plan types, review practices, and permit filing and approval procedures.  Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
 Modern office practices and technology, including personal computer hardware and software applications related to the work, such as computer-aided drafting (CAD) concepts and applications and Geographic Information Systems (GIS) programs.
 Modern developments, current literature, and sources of information regarding engineering.  Principles of advanced mathematics and their application to engineering work.  Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.  Methods and techniques of effective technical report preparation and presentation.  English usage, grammar, spelling, vocabulary, and punctuation.  Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and with property owners, developers, contractors, and the public.
 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

 Conduct complex civil engineering research projects, analyze complex problems, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.  Prepare, understand, and interpret engineering construction plans, specifications, and other contract documents.
 Conduct comprehensive engineering studies and prepare reports with recommendations.  Assist in and develop and administer contracts for professional services and construction in a public agency setting.

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Assistant Engineer
Engineer
Senior Engineer

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Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations, technical written material, and City engineering policies and procedures. Design engineering projects.
Read and understand technical drawings and specifications. Perform mathematical and engineering computations with precision. Recognize discrepancies from as-built to contract specifications and recommend reconciliation. Make engineering design computations and check, design, and prepare engineering plans and studies. Effectively represent the department and the City in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals. Direct the work of contract consultants.
Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, legal descriptions, and other written materials. Establish and maintain a variety of filing, record-keeping, and tracking systems. Make sound, independent decisions within established policy and procedural guidelines. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Graduation from an accredited four-year college or university with major coursework in civil engineering or a related field. This may be waived with possession of a Registered Professional Civil Engineer license in the State of California.

Assistant Engineer: Two (2) years of experience as an engineering technician or one (1) year of engineering experience including project design and management.

Engineer: Four (4) years of increasingly responsible engineering experience, including project design and management.

Senior Engineer: Six (6) years of increasingly responsible engineering experience, including project design and management; two (2) years of supervisory experience.

Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Assistant Engineer:
Possession of an Engineer-In-Training (EIT) Certification or a Registered Professional Civil Engineer license in the State of California.
Possession of, or ability to obtain within one and one-half (1 ½) years, a certification as a Certified Professional in Erosion and Sediment Control (CPESC).
Possession of, or ability to obtain within two (2) years a Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) certificate.

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Assistant Engineer
Engineer
Senior Engineer

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Engineer or Senior Engineer:
Possession and maintenance of a Registered Professional Civil Engineer license in the State of California.
Possession of, or ability to obtain within one (1) year a Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) certificate.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas and to conduct inspections is required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Updated by: Management Services Department
Council Approved: May 16, 2023
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.G
SUBJECT/TITLE:

UPDATE ON JANUARY 9, 2023 AND JANUARY 12, 2017 EMERGENCY

PROCLAMATIONS
RECOMMENDATION:

No action recommended; for information only.

BACKGROUND:

Chapter 2.32 of the Pismo Beach Municipal Code empowers the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when the City is affected by an emergency and the City Council is not in session. An emergency exists when conditions are beyond the control of the services, personnel, equipment, facilities, and existing laws of this City. The declaration is an acknowledgement of the need for additional resources and expedited procedures to deal with the emergency. The Director of Emergency Services’ declaration is subject to City Council ratification within seven days.

As required by the Emergency Declarations ratified by Resolution R-2023-001 on January 11, 2023, relating to winter storm damage, and by Resolution R-2017-012 on January 17, 2017, relating to winter storm damage, the following status report is provided for information purposes.

January 11, 2023 Proclamation: Winter Storms
The City Council declared a state of emergency on January 11, 2023, via Resolution R- 2023-001, ratifying the Emergency Services Director’s proclamation of a local emergency in response to the January 2023 winter storms. On January 9, 2023, the County of San Luis Obispo declared an emergency which was followed by a declaration by Governor Newsom for the region. On January 14, 2023 President Biden approved a major disaster declaration for the January storms, making federal disaster aid available. The storms, which began the first week of January, took a toll on the community, causing conditions of peril to the safety of persons and property due to flooding, bluff erosion, strong winds and other storm related damages.

Staff took immediate cleanup and protective measures of the sites where possible and has been working with FEMA through the California Governor's Office of Emergency Services (CalOES) for reimbursement for work and funds required to cleanup and secure the various sites. Staff attended a Recovery Scoping Meeting with FEMA on January 18, 2023. Sites that were submitted to FEMA/CalOES include:
Section of bluff on Ocean Boulevard north of Margo Dodd Park between Seaview Avenue and Palisade Avenue
Section of failed bluff at intersection of Palisade Avenue and Ocean Avenue Pier Avenue Storm Drain Outfall
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 Pier Avenue Stairs
 Eldwayen Park Point (area in park that includes telescope and public bench)  Eldwayen Park North (section of park on north end adjacent to Ocean Boulevard Improvement Project)
 Price Canyon Slope (section of recently completed slope repair)  Harloe Street Bluff at end of street near sewer lift station  Chapman Estate seacaves and existing seawalls

March 2023 Winter Storms
President Biden recently declared a disaster in California for the March 2023 storms. Staff is actively performing reconnaissance within city limits to observe damages incurred by these storms and working with CalOES/FEMA to provide initial damage inventory and estimates and determine if any further declarations will need to be made by the City to be eligible for funding. Sites that have recently been submitted include:

 Bluff failure at Memory Park adjacent to recently completed St. Andrews seawall  Bluff failure at Ebb Tide Park

January 12, 2017 Proclamation: Winter Storms
The Pismo Beach City Council declared a state of emergency on January 12, 2017, via Resolution R-2017-0121, in response to the January 2017 winter storms. Shortly after the Council’s declaration, the County of San Luis Obispo declared an emergency which was followed by a declaration by Governor Jerry Brown for the region. On February 14, 2020 and March 16, 2020 President Donald Trump declared a major disaster for the early and late January storms, making federal disaster aid available. The storms, which began the first week of January, took a toll on the community, culminating with a Caltrans storm drain failure on Highway 101, which caused flooding of two hotels on Price Street, blockage of the City’s Franklin storm drain outfall and debris scattered along Highway 101, Price Street and sidewalk, on Franklin Drive and various private parcels on January 20, 2017. Damage from the storms includes but is not limited to the following:
 Bluff failure on Ocean Boulevard (Caltrans purview)
 Bluff failure at Memory Park (FEMA purview)
 Franklin Avenue storm drain failure (FEMA purview)
 City Hall storm damage (FEMA purview)
 Bluff failure at Ebb Tide Park (FEMA purview)
 Bluff failure at Cypress Street at Harloe Avenue (FEMA purview)  Storm drain failure on the City’s outfall located adjacent to the Dolphin Bay Resort (FEMA purview)
 Storm drain failure on Cliff Avenue at Ocean Boulevard (adjacent to Dinosaur Caves Park) (Caltrans Purview)
 Storm drain failure at the end of Harbor View Avenue (FEMA purview)  Slope/road failure on Price Canyon Road (Caltrans purview)

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Summary of Current Events
The storm drain failure at Cliff Avenue and Ocean Boulevard required a Phase II Environmental Study per Caltrans Local Assistance (LA) and the City’s environmental subconsultant. The Phase II Environmental Study fieldwork is complete and National Environmental Policy Act (NEPA) clearance has been provided. Caltrans LA has granted approval of a time extension and the authorization for the Right of Way (RW) phase of this project was approved on December 13, 2022. Staff has started working with Caltrans LA and the City’s design consultant, ENGEO on preparation of documents for RW authorization. RW impacts will likely include easement acquisition for installation of lateral reinforcement under adjacent private property and relocation of a PG&E utility pole.

Contracts were awarded by Council on December 21, 2021 to Granite Construction, Inc. and Cannon Associates for construction and construction management services for the Ocean Boulevard Improvement Project, respectively. Construction is ongoing and the project is anticipated to be complete in early Summer 2023.

A contract was awarded by Council on January 17, 2023 to American Enviro Services, Inc. for construction of the repair of the storm drain failure on the City’s outfall located adjacent to the Dolphin Bay Resort. Construction began April 17, 2023 and is in progress for completion by May 26, 2023.

FISCAL IMPACT:

There is no direct fiscal impact from this report.

January 2023 Winter Storms
The cost of damage from the January 2023 storms is estimated to be about $26 million.

January 2017 Winter Storms
The cost of damage from the January 2017 storms is approximately $12 million.

ALTERNATIVES:

None, for information only.

ATTACHMENTS:

None.

Prepared by: Meeting Date: May 16, 2023
Chad Stoehr, P.E., Engineer
Submitted by: Erica Inderlied, City Clerk
City Manager Approval:

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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.A
SUBJECT/TITLE:
2022 NORTHERN CITIES MANAGEMENT AREA (NCMA) ANNUAL REPORT RECOMMENDATION:

No action recommended; for information only.

BACKGROUND:

Due to a California Superior Court Ruling in 2008, the rights to the Santa Maria Groundwater Basin (SMGB) have been adjudicated to various agencies. Part of that ruling established three management areas, including the Northern Cities Management Area (NCMA), Nipomo Mesa Management Area (NMMA) and the Santa Maria Valley Management Area (SMVMA). Further, the ruling mandated that “a monitoring program be established in each of the three Management Areas to collect and analyze data regarding water supply and demand conditions,” and an annual report be filed with the Court within 120 days after the end of each calendar year.

The NCMA is comprised of four agencies: the Cities of Arroyo Grande, Grover Beach, and Pismo Beach, and the Oceano Community Services District. Through the NCMA Technical Group (TG), comprised of representatives from each agency, the member agencies work together to manage the SMGB and meet the annual reporting requirements of the Court Order.

The 2022 NCMA Annual Report, prepared by GSI Water Solutions, Inc. (GSI), was filed with the Court on April 28, 2023.

Discussion
The NCMA TG is facilitated by Water Systems Consulting, Inc. (WSC).

Together, the TG and WSC hired GSI to compile the data gathered during quarterly groundwater monitoring and to create the 2022 NCMA Annual Report. A copy of the full report is available for download from the Access Pismo1 public records portal or by scanning the QR Code to the right. A copy is also available upon request from the City Clerk’s Office.

The following list is a summary of the report’s highlights and important information:

1.Groundwater Conditions –During 2022, water elevations generally decreased in the NCMA portion of the Santa Maria Groundwater Basin (SMGB) in response to below-average rainfall in the last 3 years. The relatively minor decrease in water levels throughout most of the area, despite the below-average rainfall conditions, is less than would be expected given the recent rainfall patterns. That the impacts 1 Full URL:
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are not greater is attributed to ongoing efforts by all NCMA agencies to minimize groundwater extraction and maximize surface water supply sources while maintaining the water conservation practices and requirements brought on by the current drought.

2. Ground Water Levels – The greatest threat to the groundwater supply in the area is seawater intrusion. An indicator of whether the NCMA agencies and other stakeholders are successfully averting the threat of seawater intrusion is the groundwater elevation in the NCMA sentry wells near the coastline. The average water elevations of three sentry wells—24B03, 30F03, and 30N02—make up a Deep Well Index. This index was developed by the NCMA in 2007 to gauge the ability of the aquifer to withhold potential landward migration of seawater. A Deep Well Index value above 7.5 feet North American Vertical Datum 1988 (NAVD 88)2 generally indicates that sufficient freshwater flow occurs from the east to the coastline to prevent seawater intrusion. History has shown that a prolonged period in which the Deep Well Index level is below 7.5 feet develops groundwater conditions that pose a risk of seawater intrusion. The following are evaluations of groundwater levels through the seasons in calendar year 2022.

Spring 2021 – In the mostly urbanized areas north of Arroyo Grande Creek, groundwater is extracted from the deep groundwater aquifers of the Paso Robles Formation and the Careaga Sand. The water elevation contours in the deep aquifer system in spring of 2022 generally showed a westerly to southwesterly groundwater flow. These groundwater flow gradients and positive (above 0.0 NAVD 88) groundwater elevations are developed and maintained primarily because the NCMA agencies have managed this portion of the basin through cooperative water management and conservation efforts. The proactive management of the basin and collaborative efforts by the agencies was necessary to respond to lower water levels in the Deep Well Index more than a decade ago.

The combined NCMA efforts are to ensure that fresh groundwater flow to the ocean continues to create a barrier to seawater intrusion. April 2022 groundwater elevations in the deep aquifer system main production zone along the coast ranged from 6.7 to 8.6 feet above 0.0 NAVD 88. In the southernmost portion of the area, the groundwater elevations, flow, and gradient are less well known because there are only a limited number of wells and point sources of water level data. The groundwater gradient and flow in this area are generally inferred on the basis of historical records and trends as well as water level data from the Nipomo Mesa Management Area (NMMA) farther east.

The Cienega Valley is in the central area of the NCMA, generally south of Arroyo Grande Creek. All known groundwater pumping in this area is from the relatively shallow (less than 100 feet deep) alluvial aquifer. Agricultural groundwater production typically results in seasonal drawdown of the alluvial aquifer in the

2 Note that 0.0 NAVD 88 is 2.72 feet lower than mean sea level (MSL) and is 0.08 feet above the mean lower low water (MLLW) (which can be thought of as the average height of the lowest tides), as recorded at the Port San Luis tide station datum ( https://tidesandcurrents.noaa.gov/datums.html?id=9412110) .

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valley. Historically, a portion of the recharge to the alluvial aquifer of the Cienega Valley came from the Paso Robles Formation aquifer on the Nipomo Mesa.

However, this recharge mechanism appears to be slowing due to declining water levels on the Nipomo Mesa. This reduction of subsurface inflow exacerbates the seasonal drawdown of the alluvial aquifer in the Cienega Valley. Groundwater elevations in the alluvial aquifer in the Cienega Valley were in the range of 5 feet to more than 30 feet above 0.0 NAVD 88 in spring 2022. These data show an overall increase in alluvial groundwater elevations from April 2021 to April 2022.

Fall 2022 – Groundwater elevations in the alluvial aquifer within the Cienega Valley in October 2022 were 0 to 15 feet lower than elevations at the start of the irrigation season in April 2022, which is a typical seasonal response to the irrigation season.

These conditions are consistent with the pumping depressions observed historically during the fall in the Cienega Valley. The alluvial groundwater elevation in the pumping depression in October 2022, at 4.3 feet below 0.0 NAVD 88, was

7.3 feet higher than in October 2021. October 2022 groundwater elevations in the deep aquifer system main production zone along the coast ranged from 3.4 to 7.0 feet above 0.0 NAVD 88.

Deep Wells – In 2022, the Deep Well Index started the year above the trigger value with an index value of 9.36 feet in January. The index value dropped below the

7.5-foot trigger value briefly in March and then again in April. The index value continued to fall to a low point of 4.4 feet in early September. Recovery occurred through the end of the year, reaching an index value above the 7.5-foot threshold by early December. The index value continued to rise through the end of the year and finished 2022 at about 9.5 feet above 0.0 NAVD 88.

NCMA/NMMA Boundary – The water elevation in the San Luis Obispo County monitoring well (Well 32C03), which was installed to monitor aquifer conditions along the NCMA/NMMA boundary, typically exhibits regular seasonal fluctuations.

In 2022, the water elevation in the well dipped below 0.0 NAVD 88 during the second and third quarters. This is similar to conditions in 2014 through 2016 when the water levels in the NCMA/NMMA boundary area typically dropped below 0.0 NAVD 88 in August and remained at a low elevation until early October.

3. Change in Groundwater Storage – The change in groundwater in storage in the NCMA portion of the SMRVGB between April 2021 and April 2022 is estimated by comparing water level contour maps created for these periods and calculating the volume change from April 2021 to April 2022. Separate estimates of change in groundwater in storage were computed for both the deep aquifer system and for the alluvial aquifer and then summed to represent the total NCMA estimated change in groundwater in storage. Comparison of April water levels was chosen

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to comply with the California Department of Water Resources (DWR) reporting requirements under the Sustainable Groundwater Management Act (SGMA).3

An increase of groundwater in storage is a reflection of a net increase in water levels across the aquifer. During the period of April 2021 to April 2022, the NCMA portion of the SMRVGB experienced a net increase of groundwater in storage. The net increase in groundwater levels represented an increase of groundwater in storage from April 2021 to April 2022 of approximately 270 acre-feet (AF); that is, there was approximately 270 AF more groundwater stored in the NCMA portion of the SMRVGB in April 2022 than in April 2021.

4. Groundwater Quality – Analytical results of key water quality data (chloride, total dissolved solids [TDS], and sodium) in 2022 were generally consistent with historical concentrations and observed ranges of constituent concentrations. In general, no water quality results were observed that are a cause of concern.

5. Water Supply and Production/Deliveries

Urban Water Use – Urban water use in 2022 among the NCMA agencies was 5,471 AF, a significant decrease from 2021 and the lowest usage in at least the last 25 years. Urban water use in the past 18 years has ranged from 5,471 AF (2022) to 8,982 AF (2007). There has been an overall decline in urban production since 2007, although there have been slight increases since the low point in 2016.

The decline in pumpage since 2013 was in direct response to a statewide order by the governor to reduce the amount of water used in urban areas by 20 percent.

That goal was achieved locally by conservation activities implemented by the NCMA agencies, and the relatively low urban water use has been maintained since then.

Agricultural Water Use – Agricultural acreage in the NCMA portion of the SMRVGB has remained relatively constant for more than 20 years. Thus, the annual applied water requirement for agricultural irrigation has been relatively stable, although it varies with weather conditions. Acknowledging the variability resulting from weather conditions, agricultural applied water is not expected to change significantly given the relative stability of applied irrigation acreage and cropping patterns in the NCMA. Changes in rural domestic pumping have not been significant.

Total Water Use – Total water use in the NCMA in 2022 (including urban use by the NCMA agencies plus agricultural irrigation and private pumping by rural water users) was 8,165 AF. Of this amount, Lopez Lake deliveries were 2,936 AF, California State Water Project deliveries totaled 1,704 AF, and groundwater pumping from the NCMA portion of the SMRVGB accounted for approximately

3 On September 16, 2014, Governor Jerry Brown signed into law a three-bill legislative package, composed of Assembly Bill 1739 (Dickinson), Senate Bill (SB) 1168 (Pavley), and SB 1319 (Pavley), collectively known as the Sustainable Groundwater Management Act (SGMA).

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3,523 AF. The City of Arroyo Grande produced 2 AF from its Pismo Formation wells, outside the SMRVGB, in 2022. The breakdown is shown Table 1.

Table 1. Water Production by Source (AF)
Agency Lopez
Lake
State Water
Project
SMGB
Groundwater
Other
Supplies1 Total
Urban Area
Arroyo Grande 1,822 0 166 2 1,990
Grover Beach 780 0 425 0 1,205
Pismo Beach 334 1,239 59 0 1,632
Oceano CSD 0 465 179 0 644
Urban Water Use
Total 2,936 1,704 829 2 5,471
Non-Urban Area
Agricultural Irrigation
Applied Water 0 0 2,563 0 2,563
Rural Water Users 0 0 80 0 80
Non-potable Irrigation
by Arroyo Grande 0 0 51 0 51
Total 2,936 1,704 3,523 2 8,165

6. Threats to Water Supply – Total groundwater pumping (urban, agriculture, and rural domestic) from the SMRVGB in the NCMA was 3,523 AF in 2022, which is 37 percent of the court-accepted4 9,500 acre-feet per year (AFY) long-term safe yield of the NCMA portion of the SMRVGB.

When pumping is less than the safe yield of an aquifer, groundwater in storage should generally increase and result in rising groundwater levels. As such, groundwater elevations throughout the NCMA portion of the SMRVGB should rise significantly if several consecutive years of groundwater pumping occurs at 30 to 40 percent of the safe yield, which has been the case in the NCMA for the past decade. However, the data show that the aquifer is still in a tenuous position with respect to the threat of seawater intrusion. According to the DWR Bulletin 63-3 report, both the Paso Robles Formation aquifer and the lower confined portion of the Cienega Valley alluvial aquifer are recharged primarily from subsurface groundwater inflow from the east, where the overlying confining layers are thin to non-existent (DWR, 1970). These recharge areas to the east include inland

4 The calculated, consensus safe yield value of 9,500 AFY for the NCMA portion of the SMGB was formalized in the 2002 Settlement Agreement through affirmation of the 2002 Groundwater Management Agreement among the NCMA agencies, which is described in more detail in Section Error! Reference source not found., below, of this report.

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reaches of Arroyo Grande Valley and portions of Nipomo Mesa (DWR, 1970). Any increase in regional pumping, or any other changes that reduce recharge from the east will leave the NCMA with a serious groundwater deficit that threatens seawater intrusion.

Historically, groundwater flowed from higher elevations inland westward towards the ocean, thereby acting to prevent seawater intrusion. As first recognized in 2008–2009, a well-documented pumping depression5 in the deep aquifer system near Black Lake Canyon within the NMMA appears to have reversed the groundwater gradient. The development of a landward gradient in the southern portion of the NCMA, caused by the pumping depression in the NMMA, likely reduces the historical recharge volume of subsurface inflow into the NCMA from Nipomo Mesa. This reduction of subsurface inflow to the NCMA creates conditions more likely to result in seawater intrusion in the NCMA and NMMA and it exacerbates the seasonal drawdown of the alluvial aquifer in the Cienega Valley.

Dwindling surface water supplies in Lopez Lake toward the end of 2022 were cause for significant concern. The Deep Well Index remained below the 7.5-foot trigger value for a majority of 2022. Had surface water supplies not been replenished by above average rainfall that began in December 2022, the NCMA agencies would have been forced to rely more heavily on groundwater production.

Even a moderate increase in groundwater production during a prolonged period of depressed groundwater levels (as indicated by the Deep Well Index) would greatly increase the risk of seawater intrusion.

During 2022, there were no indications of seawater intrusion. This is due in large part to water conservation measures enacted by the NCMA agencies. Urban water use in 2022 was the lowest it has been in at least the last 25 years.

Conclusion and Recommendation
This report is for information only. Staff recommends the City Council receives the NCMA Annual Report, discuss the report and ask any questions it may have.

FISCAL IMPACT:

There is no direct fiscal impact from this report.

ALTERNATIVES:

Provide staff with direction on how to proceed.

ATTACHMENTS:

None
Submitted by: Meeting Date: May 16, 2023
Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
5 As documented in NMMA annual reports, available at https://ncsd.ca.gov/resources/reports-by-subject . (Accessed March 9, 2021.)

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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.B

SUBJECT/TITLE:

UPDATE ON CAPITAL PROJECT TIMELINES
RECOMMENDATION:

No action recommended; for information only.

BACKGROUND:

The City's Engineering Division consists of five full-time staff members: the Director of Public Works/City Engineer, Senior Engineer, Engineer, Engineering Technician, and Management Analyst. Recently both the City’s Engineering Technician and Engineer who have both been with the City for more than 10 years have left to work at other local agencies. This has left a gap in the Engineering Division and reduced the ability to deliver projects in a way the Council has been accustomed to.

With only the Management Analyst, Senior Engineer, and Director of Public Works to deliver capital projects, perform inspections, perform plan reviews, and address the needs of the public, adjustments will need to be made to the project delivery schedule. Staff has given priority to projects currently under construction, or out to bid, however projects that are out to bid can still be delayed, should the City Council wish to advance other projects.

Projects Under Construction
2022-23 Paving Project – Staff is enlisting the help of consultants to perform nearly all of the project management function for this project. Completion of this project is anticipated in fall of 2024.

Ocean Boulevard Coastal Access Improvement Project – This project is nearly complete and staff has enlisted the help of consultants to close out the project. Completion of this project is anticipated in late June/early July 2023.

Wastewater Treatment Plant Improvements Project – This project has been placed on hold until the Engineering Division is fully staffed.

Chapman Estate ADA Restroom Remodel & Addition – This project has been awarded, however construction has not yet begun. Staff has enlisted the help of consultants to perform project management for this project. Anticipated completion in late fall 2023 pending material lead times for doors and flooring.

North Shell Beach Road Storm Drain Repair – Due to the short construction time and complexity of the project, staff will continue to manage this project.

Projects in Design
Central Coast Blue – Due to the complexities and priority of this project, staff will continue to focus on this project.

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New Groundwater Production Well – The design portion of this project takes very little staff time, and the project will not be constructed until the Engineering Division is fully staffed.

Charles Street and Bello Street Reservoirs Improvement Project – This project has been put on hold until the Engineering Division is fully staffed.

Public Safety Facility – Due to the complexities and priority of the project, staff continues to focus on the design phase of this project, however staff is considering using consultants for the majority of the project management functions.

Police/Parking Annex Building – Staff is continuing to focus on this project during the design phase, however depending on the construction schedule staff may enlist consultants to manage the construction phase of the project. 330 Main Street – Staff is continuing to manage this project.

James Way Beautification Project – The design team is making final revisions to the plans and specifications and staff anticipates that the project will be ready to bid the first week of July. Staff does not have the capacity to complete this project concurrently with the other high priority projects. To keep this project moving forward, staff would need to issue a Request for Proposals (RFP) to procure a consultant to perform project management duties, or other projects will need to be delayed.

Chumash Park and Palisades Park – Bids for the construction of this project are due on May 19, 2023. Staff does not have the capacity to complete this project and the other high-priority projects. Staff can perform some of the project management for this project, however staff would not be able to work on other capital projects. As an option, the City could choose not to award a contract at this time, or as an alternative issue an RFP to procure a consultant to perform project management duties.

Spyglass Dog Park – Staff recommends putting this project on hold until the Engineering Division is fulling staffed.

Price Historical Park Event Green – Staff recommends putting this project on hold until the Engineering Division is fulling staffed.

Pier Avenue Stairs Closure – Staff has been informed by FEMA that removing the stairs now could jeopardize emergency funding. Therefore, staff has put this project on hold.

Hinds Avenue/Oceanview Avenue Pedestrian Path – Staff recommends putting this project on hold until the Engineering Division is fulling staffed.

Bello Street and Price Canyon Road Signal – The design of this project has minimal impact on staff time, staff recommends that this project continue as planned.

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Shell Beach Road Parking Lot – A draft report has been received on this project and staff is able to keep this project moving forward through the conceptual phase and does not anticipate the project being ready for construction before the division is fully staffed.

Addie Street Restroom Replacement – This project is still in the early design phase and should not be impacted by current staffing levels. Staff has met with a design consultant on site and is waiting on a cost proposal for restroom planning and complete plans, specifications and estimate package to get the project bid ready.

Cliff Avenue/Ocean Boulevard Strom Drain Repair – Staff is enlisting the help of consultants to work alongside the Engineering Management Analyst to continue to progress this project based on federal funding requirements and current level of design complete.

Chapman Estate Window Replacement – Staff recommends putting this project on hold until the Engineering Division is fulling staffed.

Toucan Terrace Sewer Trestle Rehabilitation – Staff recommends putting this project on hold until the Engineering Division is fulling staffed.

Bello Bridge Trail Continuation – Staff recommends putting this project on hold until the Engineering Division is fulling staffed.

Park Sign Replacement Project – Staff recommends putting this project on hold until the Engineering Division is fulling staffed.

Ventana Drive Tennis/Pickle Ball Courts Project – Staff recommends putting this project on hold until the Engineering Division is fulling staffed.

FISCAL IMPACT:

There is no direct fiscal impact associated with this report, however should Council direct staff to hire more consultants to keep high priority projects moving forward there will be a fiscal impact, the magnitude of which is unknown at this time.

ALTERNATIVES:

1. Provide additional direction to staff.

ATTACHMENTS:

None
Prepared by: Meeting Date: May 16, 2023
Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:

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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.C

SUBJECT/TITLE:

DIRECTION ON DOG PARK LOCATION AND DEVELOPMENT
RECOMMENDATION:

Provide direction on:

1. Whether or not to schedule a hearing of the City Manager’s appeal of the Planning Commission’s decision denying a dog park project at Spyglass Park, and;

2. Whether or not the project will move forward through a different process considering different locations.

BACKGROUND:

On February 3, 2023, at the City Council’s annual goal-setting meeting, the Council affirmed its policy direction to develop a dog park at the site of a large grassy area at Spyglass Park. Staff developed a design for such an area and took it to the Planning Commission for approval of a Coastal Development Permit. At its March 28, 2023, meeting, the Planning Commission considered the item and directed staff to return at the next meeting with a resolution making findings for denial. At its April 25, 2023, meeting, the Planning Commission denied the Coastal Development Permit (Project P23-000017) on the basis that the proposed dog park was not a good fit for Spyglass Park, the proposed dog park would reduce parking availability for existing park uses, and it was not consistent with the surrounding neighborhood.

The Council had previously given staff direction to build the dog park and funded it in the existing budget. As a result, on May 5, 2023, consistent with prior direction, the City Manager appealed the Planning Commission’s decision to the City Council for its consideration at a future meeting. A copy of the appeal is provided as Attachment 1. This agenda item is not a hearing on this appeal.

At the City Council Meeting of May 2, 2023, the Council directed staff to place an item regarding the appeal processing and other locations for the proposed dog park on the next agenda for further discussion and direction. Staff is prepared to receive additional direction this evening.

Conclusion and Recommendation
Staff recommends the City Council provide direction regarding whether to schedule a hearing of the appeal, and/or whether additional locations for the dog park should be considered.

FISCAL IMPACT:

There is no direct fiscal impact from this report. Should the Council direct staff to schedule this matter for a City Council hearing or for consideration by a subordinate body, the cost will be absorbed by the adopted budget.

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ALTERNATIVES:

1. Request additional information from staff.

2. Refer this item to the Parks Recreation and Beautification Commission for additional feedback and discussion.

ATTACHMENTS:

1. Appeal of April 25
th Planning Commission denial of Project P23-000017.

Prepared by: Meeting Date: May 16, 2023
James R. Lewis, City Manager
City Manager Approval:

Council Agenda 5-16-2023 12.C-2
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Attachment 1
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Attachment 1
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.D
SUBJECT/TITLE:

APPROVAL OF INTERIM CITY MANAGER EMPLOYMENT AGREEMENT WITH JORGE E. GARCIA
RECOMMENDATION:

Approve an Interim City Manager Employment Agreement with Assistant City Manager Jorge E. Garcia.

BACKGROUND:

James R. Lewis has served as Pismo Beach’s City Manager since February 2013. In May 2023, Lewis indicated that he would be leaving Pismo Beach, to accept the City Manager position in Atascadero. The City Council will begin a recruitment process to select the new City Manager, which may take approximately three to six months to complete.

The Assistant City Manager, Jorge E. Garcia, was asked by the City Council to serve in an Interim City Manager capacity to keep the organization’s progress moving forward during the transition. Garcia has accepted the Interim City Manager assignment, subject to the terms of the attached agreement.

During his time as Interim City Manager, Garcia will assume the full duties and responsibilities of the City Manager position while retaining all of his regular Assistant City Manager duties. The attached Interim City Manager Agreement reflects a maximum term of six months for the interim assignment, and it includes a ten percent base salary increase over the regular Assistant City Manager salary as compensation for the additional City Manager duties, and no other additional benefits or compensation are being considered as part of the agreement.

Conclusion and Recommendation
Staff recommends that the City Council approve the Interim City Manager Employment Agreement with Jorge E. Garcia.

FISCAL IMPACT:

There is no direct fiscal impact as there is sufficient budget with the salary savings from the vacant City Manager position. The current monthly salary for the Assistant City Manager is $15,752. The proposed ten percent increase during the term of the agreement is for $1,575, for a total of $17,327 monthly, and would be adjusted for cost-of-living increases consistent with other management employees.

ALTERNATIVES:

1. Provide alternative direction.

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ATTACHMENTS:

1. Interim City Manager Employment Agreement
Submitted by: Meeting Date: May 16, 2023
James R. Lewis, City Manager
City Manager Approval:

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EMPLOYMENT AGREEMENT
INTERIM CITY MANAGER
THIS AGREEMENT (“Agreement”) is made and entered into this 16th day of May, 2023 by and between the City of Pismo Beach ("City"), and Jorge E. Garcia ("Employee").

A.On May 10, 2023 the City Council of the City of Pismo Beach ("City Council") appointed Employee as Interim City Manager effecƟve May 27, 2023 ("Start Date"); and
B.City Council and Employee desire to memorialize in this Agreement certain beneﬁts, terms, and condiƟons of employment of Employee.

NOW, THEREFORE, in consideraƟon of the mutual covenants contained herein and the foregoing recitals that are incorporated into this Agreement, the parƟes agree as follows:

1.Employment. City hereby agrees to employ Employee as Interim City Manager of the City of Pismo Beach commencing on the Start Date, to serve at the pleasure of the City Council subject to the terms and condiƟons set forth in this Agreement.

2.Term. Agreement shall be in effect from May 27, 2023, and may be terminated only according to its terms.

If Agreement has not been terminated before November 30, 2023, the City Council will meet to discuss its terms.

3.DuƟes. Commencing on the Start Date, Employee shall perform the funcƟons and duƟes of the City Manager as speciﬁed in Chapter 2.08 of the Pismo Beach Municipal Code (“PBMC”) and such other legally permissible and proper duƟes and funcƟons consistent with the office of the City Manager, as the City Council assigns.

4.City Council Commitments.
a.City Council and Employee shall meet to formally develop goals and expectaƟons for his performance as the Interim City Manager.
b.As deﬁned in PBMC Chapter 2.08.060, the City Council and its members shall interact with the administraƟve employees through the Interim City Manager, except for the purpose on inquiry and neither the City Council nor any members thereof shall give orders to any subordinates of the Interim City Manager.

5.Salary. City agrees to pay Employee ten percent (10%) above his current Salary Range and Step, or any superseding salary schedule, commencing on the Start Date for the duraƟon of this appointment, pursuant to this Agreement. The Interim City Manager’s posiƟon is exempt from the overƟme provisions of the Fair Labor Standards Act and is not eligible for overƟme pay.

6.Beneﬁts/ReƟrement. The sums payable to Employee under this Agreement are in addiƟon to all other fringe beneﬁts, reƟrement plans and contribuƟons, expense and subsistence allowances, leaves, reimbursements and allowances, and other perquisites Employee receives in his posiƟon as Assistant City Manager pursuant to City Council ResoluƟon R‐2022‐063, the Personnel ResoluƟon covering Non‐ Represented Full‐Time City Employees ("Personnel ResoluƟon") or any superseding resoluƟon in effect during the duraƟon of this Agreement.

7.Professional Development. Employee agrees to acƟvely parƟcipate in such state, regional, and local organizaƟons as necessary for the representaƟon of City and for effecƟve performance of his duƟes. City shall pay in advance or reimburse Employee for reasonable and necessary expenses incurred by Employee relaƟng to such acƟviƟes pursuant to the City’s policies.

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8.Termina Ɵon.
a.Mutual Consent. This Agreement may be terminated at any Ɵme upon the mutual, wriƩen agreement of both City and Employee.
b.By Employee. Employee may terminate this Agreement at any Ɵme by giving City not less than ﬁŌeen (15)days’ prior wriƩen noƟce.
c.By City. City may terminate this Agreement without cause at any Ɵme upon the affirmaƟve vote of not less than three members of the City Council.
d.Upon Hiring of City Manager. When the City Council hires a City Manager, this Agreement will terminate on the day prior to the City Manager's start date.

9.Return Rights to Previous PosiƟon. Employee shall have full return rights to the posiƟon of Assistant City Manager if this Agreement is terminated pursuant to Paragraph 8. If Employee returns to the Assistant City Manager classiﬁcaƟon aŌer the City hires a City Manager, Employee shall conƟnue to earn the salary set out in Paragraph 5 unƟl November 30, 2023. The City agrees that the posiƟon of Assistant City Manager will not be ﬁlled with a permanent replacement during Employee’s services as the Interim City Manager under this Agreement. This paragraph will survive the terminaƟon of this Agreement.

10.General Provisions.
a.EnƟre Agreement. This wriƩen Agreement contains the enƟre understanding between the parƟes as to the subject maƩer hereof and supersedes all prior and contemporaneous oral and wriƩen understandings or agreements of the parƟes and as such, is fully integrated. No promise, representaƟon, warranty, or covenant not included in this Agreement has been or is relied on by any party. b.Severability. If any porƟon of this Agreement or the applicaƟon thereof is held unconsƟtuƟonal, invalid, or unenforceable, the remainder of this Agreement shall not be affected and shall remain in full force and effect to the greatest extent permiƩed by law.
c.Amendments. This Agreement may be amended only in wriƟng and duly authorized and executed by both parƟes.
d.Pursuant to Government Code SecƟon 53243.2, regardless of the term of this Agreement, if the Agreement is terminated, any cash seƩlement related to the terminaƟon that Manager may receive from City shall be fully reimbursed to City if Manager is convicted of a crime involving an abuse of his office or posiƟon as Interim City Manager of City.

11.NoƟces. NoƟces pursuant to this Agreement shall be given by deposiƟng such noƟce in the custody of the United States postal service, postage prepaid, addressed as follows:

For City
City Clerk
760 Maƫe Road
Pismo Beach, CA 93449
For Employee
Jorge E. Garcia
(address on ﬁle)
The parƟes have executed this Agreement the day and year ﬁrst wriƩen above.

Signatures begin on the following page.

Council Agenda 5-16-2023 12.D-4
Attachment 1
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CITY:

City of Pismo Beach, a Municipal CorporaƟon
Signed:

Name: Ed Waage
Title: Mayor
Dated: ________________________________
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City AƩorney
EMPLOYEE:

Jorge E. Garcia
Signed:

Name: Jorge E. Garcia
Dated: ________________________________
Council Agenda 5-16-2023 12.D-5
Attachment 1
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Pismo Beach City CouncilMay 16, 2023

Pismo Beach City Council
May 16, 2023