Agenda packet — Pismo Beach City Council, June 6, 2023 (part 1 of 2)

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AGENDA
Pismo Beach City Council
Tuesday, June 6, 2023
Time Meeting Type Physical Location Virtual Participation Option 4:30 p.m. Closed Session City Hall None
5:30 p.m. Regular Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda.

0. HYBRID MEETING INSTRUCTIONS:

These meetings are being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch these meetings and submit public comment are provided below.

Watch and participate in person:
• Regular Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. • To make Regular Meeting public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. • To make Closed Session public comment, please be present in the Council Chamber at the start of Closed Session; the Mayor will call for public comment prior to commencing the closed proceedings.

Watch and participate via Zoom:
• Regular Meeting only: Click this link on any computer or mobile device:
https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser. • To make Regular Meeting public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Listen and participate via telephone:
• Regular Meeting only: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
• To make Regular Meeting public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Watch online:
• Regular Meeting only: Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.

Watch on Channel 20:
• Regular Meeting only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.

Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment:
• Regular Meeting and Closed Session: In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
• Regular Meeting and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting.

Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
• Meetings may begin a few minutes after the scheduled start time. • Meetings will be recorded, except closed sessions; these recordings are public record. • Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. • Phone numbers of voicemail commenters may be visible in the public record along with transcripts.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 6-6-2023

Pismo Beach City Council Agenda June 6, 2023

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Special Closed Session—4:30 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449

CALL TO ORDER: Mayor Waage

1. ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2. PUBLIC COMMENT PERIOD – Council Chamber
At this time, members of the public may comment on any item appearing on the agenda.

Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)

Item 3.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: Travelers Property Casualty Company of America, et al. v.

City of Pismo Beach, et al., San Luis Obispo County Superior Court Case No. 22CV-0620

4. CLOSED SESSION REPORT
If a regular meeting follows this Closed Session, the Closed Session Report will be made during the regular meeting.

5. ADJOURNMENT

Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, June 6, 2023 Council Chamber, City Hall

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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449

CALL TO ORDER: Mayor Waage

1. ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2. PLEDGE OF ALLEGIANCE

3. ACCEPTANCE OF AGENDA

4. PRESENTATIONS

None.

5. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.

However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.

Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

6. CITY MANAGER’S REPORT - No action to be taken

7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken

8. COUNCIL COMMITTEE REPORTS

1. Air Pollution Control District, SLO County (Newton/Reiss)

2. California Joint Powers Insurance Authority (Reiss)

3. CAPSLO (Reiss)

4. Central Coast Blue Regional Recycled Water Authority (Waage)

5. Central Coast Community Energy Policy Board (Mayor)

6. Chapman Estate Foundation (Liaison) (Reiss)

7. Coastal Cities Group, League of CA Cities (Waage)

8. Conference and Visitors Bureau / LBID Board (Liaison) (Inman)

9. Friends of Price House Liaison (Waage)

10. Hazard Mitigation & Fire Safety (Inman/Waage)

11. Homeless Services Oversight Council (Guthrie/Reiss)

12. Integrated Waste Management Authority (Newton/Inman)

13. Mobile Home Rent Stabilization Subcommittee (Inman/Reiss)

14. REACH (Newton)

15. Regional Transit Authority, SLO (Waage/Reiss)

16. Shell Beach Improvement Group Liaison (Inman)

17. SLOCOG (Waage/Reiss)

18. South County Chambers Gov’t Affairs (Guthrie/Inman)

19. Visit SLO CAL Advisory Committee (Inman)

20. Water Resources Advisory Committee, SLO (Guthrie/Inman)

21. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)

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9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

Adopt Minutes of the May 16, 2023 Closed and Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for May 7, 2023.

2. Approve the Register of Demands for May 5, 2023 and May 12, 2023.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for March 2023 of FY 2022-2023 (Feeser)

Recommendation:

No action required; information only.

Item 9.D: Quarterly Investment Report for the Three Months of January through March 2023—the Third Quarter of FY 2023 (Feeser)

Recommendation:

No action required; information only.

Item 9.E: Setting the Water Service Special Tax Rate for Fiscal Year 2023-2024 at $220.90, and Approving Posting of Said Tax to the County Assessment Roll (Feeser)

Recommendation:

Adopt a Resolution approving the updated Engineer’s Parcel/Equivalent Dwelling Unit (EDU) Table, setting the water service special tax rate for Fiscal Year 2023-2024 at $220.90, and approving posting of said tax to the County assessment roll per Government Code Section 50077(b).

Item 9.F: Fiscal Year 2024 Appropriations Limit (Gann Limit) for the City of Pismo Beach (Feeser)

Recommendation:

Adopt a Resolution accepting the Fiscal Year 2024 Appropriations Limit for the City of Pismo Beach.

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Item 9.G: Notice Of Completion for the City Corporation Yard Maintenance Building Remodel & Addition, City Hall 1st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project (Fine)

Recommendation:

Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the City Corporation Yard Maintenance Building Remodel & Addition, City Hall 1st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project.

Item 9.H: Cooperation Agreement with the County of San Luis Obispo for Participation in the San Luis Obispo Urban County Community Development Block Grant (CDBG) Federal Program (Downing)

Recommendation:

Adopt a Resolution approving a Cooperation Agreement with the County of San Luis Obispo for participation in the San Luis Obispo Urban County for the Federal Community Development Block Grant Entitlement Program for Program Years 2024-2027.

Item 9.I: Contract Amendment #2 with Brenntag Pacific for Supply of Sodium Bisulfite (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to execute Amendment #2 to the existing Professional Services Agreement with Brenntag Pacific, Inc. to supply sodium bisulfite in an amount not to exceed $56,376 for Fiscal Year 2024.

Item 9.J: Contract Amendment #1 with Olin Corporation for Supply Of Sodium Hypochlorite (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Olin Corporation, dba Olin Chlor Alkali Products and Vinyls (Olin Corp) to supply sodium hypochlorite in an amount not to exceed $126,360 for Fiscal Year 2024.

10. ITEMS PULLED FROM CONSENT CALENDAR

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11. PUBLIC HEARINGS - No earlier than 6:00 p.m.

GENERAL PROCEDURES FOR PUBLIC HEARINGS (Mayor/Presiding Officer reserves discretion to set speaking allowances):

1. City staff will present the staff report and recommendation, and respond to technical/clarifying questions from Council;

2. Mayor will open the public hearing, and invite the project applicant, or representative, to present the project (Limited to 10 mins);

3. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to present their appeal (Limited to 10 mins);

4. Mayor will then ask other interested persons to testify regarding the project (Limited to 3 mins per speaker);

5. Mayor will invite the project applicant, or representative, to make a rebuttal if desired (Limited to 5 mins);

6. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to make a rebuttal if desired (Limited to 5 mins);

7. Mayor will close the public hearing, following which the Council will deliberate and act on the matter.

Item 11.A: Extension of Interim Urgency Ordinance Imposing a Citywide Moratorium Prohibiting the Issuance of Short-Term Rental Licenses Pursuant to Government Code Section 65858 (Downing)

Recommendation:

1. Conduct a Public Hearing to receive input on the extended urgency ordinance;

2. Adopt an Extended Interim Urgency Ordinance imposing a moratorium on the issuance of short-term rental licenses pursuant to Government Code Section 65858.

12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings

Item 12.A: Adoption of Biennial Budgets for the City of Pismo Beach for Fiscal Year 2024 and Fiscal Year 2025: July 1, 2023 through June 30, 2025 (Feeser)

Recommendation:

Adopt a Resolution adopting biennial budgets for the City of Pismo Beach for Fiscal Year 2024 and Fiscal Year 2025: July 1, 2023 through June 30, 2025.

Item 12.B: Public Safety Facility Exterior Façade Options (Garcia)

Recommendation:

Receive an update for the Public Safety Facility Project, including exterior façade options, and provide direction.

Item 12.C: Public Safety Facility Relocation Plan (Garcia)

Recommendation:

No action recommended; for information only.

Item 12.D: Direction on Bello Street and Price Canyon Road Intersection (Fine)

Recommendation:

Accept the Technical Memorandum prepared for the Bello Street at Price Canyon Road Intersection Alternative Analysis and direct staff to move forward with design of the project plans and specifications, and preparation of the construction bid documents, for a project at the intersection.

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Item 12.E: Amendment #1 to the Agreement with Cannon Corporation for Construction Management, Resident Engineer, Inspection, Materials Testing and Environmental Monitoring Services for the Ocean Boulevard Improvements Project (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Cannon Corporation in the amount of $115,400 for Construction Management, Resident Engineer, Inspection, Materials Testing and Environmental Monitoring Services for the Ocean Boulevard Improvements Project.

Item 12.F: Direction on Dog Park Location (Garcia)

Recommendation:

Provide direction on the next steps toward the development of a dog park.

13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

14. ADJOURNMENT

To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, June 20, 2023 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the June 6, 2023 meeting(s) of the Pismo Beach City Council was posted on June 1, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk

Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

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Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 6-6-2023

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:

ADOPTION OF MEETING MINUTES
RECOMMENDATION:

Adopt Minutes of the May 16, 2023 Closed and Regular Meeting.

BACKGROUND:

Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the preparation or adoption of meeting minutes.

ALTERNATIVES:

1. Adopt the minutes with revisions.

2.Decline to adopt the minutes; provide direction or request additional information.

ATTACHMENTS:

1.Draft Minutes for May 16, 2023
Meeting Date: June 6, 2023 Submitted by: Erica Inderlied, City Clerk Interim City Manager Approval:

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DRAFT MINUTES
Pismo Beach City Council
Tuesday, May 16, 2023
Special Closed Session—5:00 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.

CALL TO ORDER: Mayor Waage called the meeting to order at 5:12 p.m.

TELECONFERENCE PROCEDURE
Call for public comment: No comment.

Action: Add the following item to the agenda on an urgency basis in accordance with Government Code Section 54954.2(b)(4):

Consideration of Request from a Legislative Body Member for Teleconference Meeting Attendance Due to Emergency
Circumstances Under Assembly Bill 2449
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:

Ayes: 4 Reiss, Newton, Guthrie, Waage
Noes: 0

Absent: 1 Inman
Abstain: 0
Recused: 0
Item: Consideration of Request from a Legislative Body Member for Teleconference Meeting Attendance Due to Emergency Circumstances Under Assembly Bill 2449
Recommendation: Vote to approve or deny a request from Legislative Body Member Stacy Inman for teleconference meeting attendance due to emergency circumstances under Assembly Bill 2449.

Council Member Inman made a request to attend the meeting by teleconference under the provisions of Assembly Billy 2449 due to emergency circumstances; gave a brief general description of the circumstances giving rise to the need to

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attend virtually; and disclosed that there were no other adults present at the remote location.

Action: Approve a request from Legislative Body Member Stacy Inman for teleconference meeting attendance due to emergency circumstances under Assembly Bill 2449.

Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:

Ayes: 4 Reiss, Newton, Guthrie, Waage
Noes: 0

Absent: 0
Abstain: 1 Inman
Recused: 0

1.ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman (via teleconference)
Council Member Scott Newton
Staff Present:

David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager

2.PUBLIC COMMENT PERIOD

Call for public comment: No comment.

3.ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.

Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-078-017, 320 Main Street
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Justin Carey
Under Negotiation: Price and Terms of Payment

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4.CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.

5.ADJOURNMENT
At 5:40 p.m., to the 5:30 p.m. Regular Meeting.

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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.

CALL TO ORDER: 5:40 p.m.

1.ROLL CALL:

Present: Absent:

Mayor Ed Waage Council Member Stacy Inman
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:

Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below

2.PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.

3.ACCEPTANCE OF AGENDA
No requests to reorder the agenda.

4.PRESENTATIONS
Item 4.A: Proclamation: Recognizing May 21–27, 2023 as National Public Works Week (Fine)
Presented to Public Works Director Benjamin Fine and Public Works staff members.

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Item 4.B: Proclamation: Recognizing June 2, 2023 as Hunger Awareness Day (SLO Food Bank)
Presented to Branna Still, SLO Food Bank.

5.PUBLIC COMMENT PERIOD
Call for public comment: No comment.

6.CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.

7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its 5:00 p.m. Closed Session.

City Attorney Fleishman reported that the Council had taken the following reportable action during its 9:00 a.m. Closed Session on Wednesday, May 10, 2023: Appointment of Jorge Garcia to serve as Interim City Manager.

8.COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:

Council Member Guthrie:

San Luis Obispo Water Resources Advisory Committee (WRAC).

Mayor Pro Tem Reiss:

Chapman Estate Foundation Board.

Mayor Waage:

League of California Cities Coastal Cities Group.

San Luis Obispo Local Agency Formation Commission (SLO LAFCO).

San Luis Obispo County Community Fire Safe Council.

9.CONSENT CALENDAR
Call for public comment: No comment.

Action: Adopt Consent Calendar.

Motion: Reiss
Second: Newton

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Vote: The motion passed on the following vote (Items 9.A through 9.G):

Ayes: 4 Reiss, Newton, Guthrie, Waage
Noes: 0

Absent: 1 Inman
Abstain: 0
Recused: 0

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

Adopt Minutes of the May 2, 2023 Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for April 23, 2023;

2. Approve the Register of Demands for April 21, 2023, and April 28, 2023.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for February 2023 of FY 2022-2023 (Feeser)

Recommendation:

No action required; information only.

Item 9.D: Fiscal Year 2023 Third Quarter Financial Status Report (Feeser)

Recommendation:

Receive as information only. No actions are requested or recommended.

Item 9.E: Department Activity Reports for April 2023 (All)

Recommendation:

Receive reports as information only.

Item 9.F: Amendment of the City’s Classification Plan to Include an Updated Job Specification for Assistant Engineer / Engineer / Senior Engineer (Garcia)

Recommendation:

Adopt a Resolution amending the City’s Classification Plan to include approval of an updated Assistant Engineer/Engineer/Senior Engineer job specification.

Legislative Record: Resolution R-2023-036 adopted.

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Item 9.G: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)

Recommendation:

No action recommended; for information only.

10. ITEMS PULLED FROM CONSENT

None.

11. PUBLIC HEARINGS

None.

12. BUSINESS ITEMS

Item 12.A: 2022 Northern Cities Management Area (NCMA) Annual Report (Fine)

Recommendation:

No action recommended; for information only.

Presenting staff:

Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager

Call for public comment:

Tedd commented.

Dean Krikorian commented.

Action: No action.

Item 12.B: Update on Capital Project Timelines (Fine)

Recommendation:

No action recommended; for information only.

Presenting staff:

Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager

Call for public comment: No comment.

Action: Consensus in support of directing staff to procure consulting services at its discretion in order to keep priority capital projects moving

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forward during the current period of staffing shortfall, returning to the Council if need to obtain approval.

In support: 4 Guthrie, Newton, Reiss, Waage
In opposition: 0

Absent: 1 Inman
Abstain: 0
Recused: 0

Item 12.C: Direction on Dog Park Location and Development (Lewis)

Recommendation:

Provide direction on:

1. Whether or not to schedule a hearing of the City Manager’s appeal of the Planning Commission’s decision denying a dog park project at Spyglass Park, and;

2. Whether or not the project will move forward through a different process considering different locations.

Presenting staff:

James R. Lewis, City Manager

Call for public comment:

Sebastian B. commented.

Dorothy Hamilton commented.

Len Woodward commented.

Dean Krikorian commented.

Action: Consensus to provide the following direction to staff:

1. Rescind the City Manager’s appeal of the Planning Commission’s April 25, 2023 denial of Project P23-000017.

2. Continue the remainder of this item to the June 6, 2023 meeting to allow the Council to consider whether to refer this item to the Parks, Recreation, and Beautification Commission, or take other action.

In support: 4 Guthrie, Newton, Reiss, Waage
In opposition: 0

Absent: 1 Inman
Abstain: 0
Recused: 0

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Item 12.D: Approval of Interim City Manager Employment Agreement with Jorge E. Garcia (Lewis)

Recommendation:

Approve an Interim City Manager Employment Agreement with Assistant City Manager Jorge E. Garcia.

Presenting staff:

James R. Lewis, City Manager

Call for public comment:

Dean Krikorian commented.

Action: Approve an Interim City Manager Employment Agreement with Assistant City Manager Jorge E. Garcia.

Motion: Newton
Second: Guthrie

Vote: The motion passed on the following vote:

Ayes: 4 Newton, Guthrie, Reiss, Waage
Noes: 0

Absent: 1 Inman
Abstain: 0
Recused: 0
Action: Appoint Mayor Pro Tempore Reiss and Mayor Waage to a subcommittee to review proposals submitted by prospective executive recruitment firms, and recommend those to be interviewed by the entire City Council.

In support: 4 Guthrie, Newton, Reiss, Waage
In opposition: 0

Absent: 1 Inman
Abstain: 0
Recused: 0

13. CITY COUNCIL COMMENTS AND REQUESTS

No requests.

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14. ADJOURNMENT

At 7:02 p.m.

APPROVED: ATTEST:

________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk

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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.B
SUBJECT/TITLE:

PAYROLL REGISTER AND REGISTER OF DEMANDS
RECOMMENDATION:

1. Approve the Summary of Payroll Register for May 7, 2023.

2. Approve the Register of Demands for May 5, 2023 and May 12, 2023.

BACKGROUND:

Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.

FISCAL IMPACT:

As demonstrated in the attached payroll and check registers.

ALTERNATIVES:

1.Request additional information from staff.

ATTACHMENTS:

1.Payroll Summary

2. Registers of Demands
Meeting Date: June 6, 2023 Submitted by:

Nadia Feeser, Administrative Services Director / City Treasurer Interim City Manager Approval:

Council Agenda 6-6-2023 9.B-1
Packet Page 12

FOR PERIOD ENDING 05/07/23
CHECKS DATED 05/12/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 556961 ‐ 556965 6
ACH 129

EARNINGS
REGULAR 359,159.18
HOLIDAY 4,825.36
OVERTIME (Includes Comp Time Payouts)14,778.16
Administration
Building
Conference & Visitors Bureau
Police Department 11,332.61
Parking
Engineering
Fire
Recreation
Public Works 650.27
Water 1,819.33
Wastewater 975.95
Motor Vehicles
Subtotal‐Overtime 14,778.16$
SALARY ADJUSTMENTS 400.00
TRAINING / UNIFORM ALLOWANCE ‐
OTHER EARNINGS 23,743.81
$402,906.51
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 38,376.96
FICA & MEDICARE 30,800.57
STATE INCOME TAX 13,640.62
STATE DISABILITY INSURANCE 3,459.79
GARNISHMENTS 584.76
HEALTH 2,035.24
SUPPLEMENTAL DISABILITY 1,587.62
SECTION 125 2,825.32
PERS 32,509.83
DEFERRED COMPENSATION 11,099.70
ADDITIONAL LIFE INSURANCE 301.92
UNION DUES 2,488.46
PISMO ATHLETIC CLUB 195.00
OTHER 38.45
NET PAYROLL $262,962.27
DIRECT DEPOSIT DEDUCTION 257,636.66
NET PAYROLL AFTER ACH DEPOSIT 5,325.61
SUMMARY PAYROLL REGISTER
Council Agenda 6-6-2023 9.B-2
Attachment 1
Packet Page 13

City of Pismo Beach
Final Disbursement List Check Date 05/05/2023

US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
ACH 11224 Richards, Watson, Gershon Attorneys At Law 05/05/2023 42,526.36$ Legal Fees - Mar 2023 ACH 12944 Leaf 05/05/2023 1,231.19 Monthly Parking Copier Lease Apr 2023 125830 14302 Donald C. Allcock 05/05/2023 100.00 3rd Qtr 2022/4th Qtr 2022/1st Qtr 2023 - PRBC Stipend 125831 10888 Bound Tree Medical LLC 05/05/2023 176.14 Medical Supplies 125832 14229 Brendler Janitorial Service 05/05/2023 1,180.00 Janitorial Services - PBVH & Chapman Events 125833 11392 Brenntag Pacific Inc. 05/05/2023 1,850.40 Sodium Bisulfite 125834 13591 Ryan Bullock 05/05/2023 260.00 Reimb: AWWA Water Distribution Grade 1 Exam 125835 13852 California Diesel & RV LLC 05/05/2023 7,020.42 Equipment Maintenance 125836 14365 Sean Campbell 05/05/2023 95.00 Reimb: Collections Certificate renewal 125837 10269 Carquest Auto Parts 05/05/2023 373.75 Vehicle Maintenance 125838 11231 Coastal Peaks Coffee 05/05/2023 105.25 Coffee Supplies 125839 14146 Pamela Ann Coslick 05/05/2023 64.00 Instructor: Tae Kwon Do 4/5 - 4/26/23 #11064 125840 13675 Michael Drew Devine 05/05/2023 100.00 3rd Qtr 2022/4th Qtr 2022/1st Qtr 2023 - PRBC Stipend 125841 13869 Matt Downing 05/05/2023 18.04 Reimb: Mileage & Parking Planning Directors Meeting 4/26/2023 125842 10746 Electricraft Inc. 05/05/2023 7,292.00 Electrical Equipment/ Labor/ Installation - St. Judes Tunnel & Intersection Cameras 125843 13050 Environmental Systems Research Institute, Inc ESRI 05/05/2023 2,300.00 ArcGIS Annual Licenses 4/1/23 - 3/31/24 125844 12123 Farm Supply 05/05/2023 693.80 Main St. Parking Lot Supplies 125845 13669 Frontal Security Services of California 05/05/2023 393.75 Security: PBVH Event 3/25/23 & 4/30/23 125846 14332 Felipe Garcia 05/05/2023 1,400.00 May 9 Neighborhood event catering 125847 13809 Jeffrey Gorham 05/05/2023 185.00 Reimb: CWEA Collections Certificate Grade I 125848 12952 GSI Water Solutions Inc 05/05/2023 2,572.03 NCMA Annual Report - Mar 2023 125849 11977 Dan Hall 05/05/2023 442.40 Instructor: Yoga with Dan 4/3 - 4/26/23 125850 11487 Hamner, Jewell And Associates 05/05/2023 3,145.25 Preliminary Title Report & Acquisition Services 320 Main Street 125851 12649 Anthony Hernandez 05/05/2023 138.00 M&IE: Investigating PC 187 case 4/18-4/20/23 125852 10376 Hinderliter, de Llamas & Associates 05/05/2023 933.47 Audit Services - Transactions & Sales Tax Q3/2022 125853 12277 Independent Electric Supply Inc 05/05/2023 77.57 City Hall Sign Maintenance 125854 14422 Long Beach BMW Motorcycles 05/05/2023 65,114.16 (2) 2023 BMW R1250RT-P 753 Motorcycles 125855 14568 Christopher Malejan 05/05/2023 1,800.00 Cash for Grass - 626 Vista Pacifica 125856 13645 MDN Engineering, LLP 05/05/2023 1,375.00 Bello Bridge Habitat Mitigation Monitoring - March 2023 125857 14042 Merjan Enterprises, Inc. 05/05/2023 613.95 Service Call - 2/28/23 UPS Replacement 125858 13565 Miller Event Management, Inc 05/05/2023 375.00 Security: PBVH Event 5/27/23 125859 10097 Miners Hardware 05/05/2023 222.79 Maintenance Supplies 125860 14405 Mission Linen Supply 05/05/2023 4,033.03 Uniforms/Rugs/Towels/Floor Mats - Mar & Apr 2023 125861 12406 Mosquito and Vector Management District 05/05/2023 1,171.94 Mosquito Trapping and Management Jan - March 2023 125862 11172 Mullahey Ford 05/05/2023 1,180.88 Vehicle Maintenance 125863 10039 New Times 05/05/2023 54.00 Legal Advertising 125864 11119 Sandra Nielsen 05/05/2023 75.00 3rd Qtr 2022/1st Qtr 2023 - PRBC Stipend 125865 12199 Noble Saw, Inc 05/05/2023 222.45 Equipment Maintenance 125866 14343 ODP Business Solutions, LLC 05/05/2023 321.08 Office Supplies 125867 10138 Online Solutions LLC 05/05/2023 36,000.00 Citizenserve - Permit Mgmt (20) Annual User Subscriptions 4/1/23 125868 12335 Procare Janitorial Supply Inc 05/05/2023 1,281.59 Janitorial Supplies 125869 10904 Ron Rodriguez 05/05/2023 100.00 3rd Qtr 2022/4th Qtr 2022/1st Qtr 2023 - PRBC Stipend 125870 10452 Richard Rolson 05/05/2023 680.00 Mobile Stage Rental DCP Concert 5/14/23 125871 14501 Sheila Rothstein 05/05/2023 89.08 Reimb: Mileage 1/20 - 4/28/23 125872 11266 San Luis Auto Parts Inc 05/05/2023 829.52 Equipment Maintenance 125873 14338 Robert Santa Cruz 05/05/2023 600.00 Neighborhood Event Band 5/19/23 125874 10913 Siteone Landscape Supply LLC 05/05/2023 59.25 Maintenance Supplies 125875 10093 SLO County Auditor-Controller 05/05/2023 9,625.00 Phoenix Parking Surcharges - Feb 2023 125876 12570 SLO Roasted Coffee 05/05/2023 240.50 Coffee Supplies 125877 14387 Jake Smith 05/05/2023 302.82 Reimb: Grade III WW Operator Application Fees 125878 13530 TCA Tools Inc 05/05/2023 437.95 Maintenance Supplies 125879 14091 AnyFlag.com, American Flag & Gift, Interstate Pole The Flag Factory, Main Street Banner 05/05/2023 5,521.12 Pier Plaza Flagpole Repair 125880 12461 TJA Advertising 05/05/2023 91,009.27 CVB & LBID Advertising and Promotion Services March 2023 125881 12827 Toste Grading and Paving 05/05/2023 11,835.00 Price Canyon Pot Hole Patching 125882 12924 Traffic Management Inc 05/05/2023 774.36 Street Signs 125883 12982 Ultrex Business Products 05/05/2023 209.86 PD Records Copier & Fax Usage April 2023 125884 14570 United Cerebral Palsy Association of SLO 05/05/2023 435.00 Shuttle Services 125885 12041 United Rentals Northwest, Inc 05/05/2023 164.86 Equipment Rental 125886 10059 Western Janitor Supply, Inc 05/05/2023 152.74 Janitorial Supplies 125887 12132 White Flag Pest Control Inc 05/05/2023 326.00 Pest Control - 4/18/23 & 4/18/23 125888 14273 Shauna Wills 05/05/2023 1,000.00 Refund: Deposit PBVH Event 3/25/23 Total:312,907.02$
Council Agenda 6-6-2023 9.B-3
Attachment 2
Packet Page 14

City of Pismo Beach
Final Disbursement List Check Date 05/12/2023

US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
ACH 10002 Internal Revenue Service 05/12/2023 99,978.10$ Federal Income Tax PD 05/12/2023 ACH 11305 Public Employees Retirement System 05/12/2023 66,745.67 PERS Retirement EE & ER PD 05/12/2023 ACH 12260 dba: Mission Square ICMA Retirement Trust - 457 05/12/2023 24,502.24 ICMA 457 Deferred Comp EE & ER PD 05/12/2023 ACH 12305 Franchise Tax Board 05/12/2023 17,100.41 State Income Tax & SDI PD 05/12/2023 ACH 12360 CalPERS 457 Plan 05/12/2023 541.67 PERS 457 Deferred Comp EE & ER PD 05/12/2023 ACH 12708 dba: Mission Square ICMA Retirement Trust-Roth IRA 05/12/2023 350.00 ICMA Roth IRA PD 05/12/2023 125889 10434 Abalone Coast Analytical Inc 05/12/2023 600.00 Water Analysis 4/10/23, 4/17/23, 4/19/23, 4/24/23, 05/01/23 125890 10118 Adamson Industries Police Products 05/12/2023 287.97 PD Equipment 125891 12275 Airgas West Inc 05/12/2023 45.18 Cylinder Rental - Apr 2023 125892 11800 Allan Hancock College 05/12/2023 611.05 Reg: Leadership Development 125893 12433 Alpha Electrical Service Inc 05/12/2023 3,028.00 Electrical Maintenance 125894 14515 American Enviro Services, Inc. 05/12/2023 47,265.11 N. Shell Beach Storm Drain Repair 125895 11509 American Industrial Supply 05/12/2023 522.00 Safety Equipment 125896 14363 AT&T Mobility 287314925891 05/12/2023 80.48 iPad Services - Mar 2023 125897 11589 Austin's Wet Pets and Pond Maintenance, Inc 05/12/2023 140.00 Chapman Pond Maintenance - April 2023 125898 11501 Backyard Improvement Center 05/12/2023 33.93 Maintenance Supplies 125899 14119 Boone Printing & Graphics, Inc. 05/12/2023 144.64 Business Cards 125900 14229 Brendler Janitorial Service 05/12/2023 16,152.00 Janitorial Service - April 2023 125901 10028 Brisco Mill & Lumber Yard 05/12/2023 608.73 Maintenance Supplies 125902 12098 Burke & Pace Lumber of Arroyo Grande 05/12/2023 287.24 Maintenance Supplies 125903 14414 California State Disbursement Unit 05/12/2023 584.76 Tax Withholding Order PD 05/12/2023 125904 14349 Callander Associates Landscape Architecture, Inc 05/12/2023 1,325.38 Ventana Tennis Courts Design - Mar 2023 125905 10085 Cannon Associates 05/12/2023 84,646.25 Paving Project CM - Mar 2023 125906 14571 Central Coast Blue Regional Recycled Water Auth. 05/12/2023 30,646.20 Central Coast Blue JPA operating costs 25% advance funding 125907 11451 Channel Islands Technology Integrators' Group 05/12/2023 3,630.26 Monthly Backup Subscriptions March 2023 125908 UB*00995 KAIMY CHAPPELL (T) 05/12/2023 64.73 Refund Check 017674-000, 173 SEARIDGE 125909 10090 Office Of The County Clerk-Recorder 05/12/2023 16,680.68 2022 Statement of Charges for General Election 125910 11231 Coastal Peaks Coffee 05/12/2023 52.00 Coffee 125911 11966 College Towing Inc 05/12/2023 100.00 Vehicle Maintenance 125912 14445 Consor North America, Inc. 05/12/2023 1,493.69 Bello Price Canyon Signal - Mar 2023 125913 13257 Core & Main LLP 05/12/2023 5,303.51 Water Systems Maintenance Supplies & Meters 125914 12156 County Of San Luis Obispo 05/12/2023 1,056.30 Chargeable report writing/correspondence Nov/Dec 2022 125915 11986 Culligan/Central Coast Water 05/12/2023 311.00 Car Wash Filtration & Soft Water Tank Rental - May 2023 125916 14313 Culligan/Santa Maria 05/12/2023 242.10 Drinking Water Apr 2023 125917 12307 Department Of Justice 05/12/2023 128.00 Fingerprint Services April 2023 125918 UB*00999 MAILE & CHRISTIAN DOOLITTLE 05/12/2023 88.30 Refund Check 019076-000, 227 CAPISTRANO 125919 14383 Ellison Schneider Harris & Donlan LLP 05/12/2023 44.50 Professional Legal Services March 2023 125920 13586 Famcon Pipe & Supply Inc. 05/12/2023 1,555.92 Distribution Maintenance 125921 12123 Farm Supply 05/12/2023 1,567.22 Maintenance Supplies 125922 12589 Ferguson Enterprises, Inc. 05/12/2023 2,916.22 Water Distribution System Repairs 125923 11384 Flow N Control Inc 05/12/2023 25,246.94 6" Submersible Pump 125924 13809 Jeffrey Gorham 05/12/2023 90.00 Reimb: Renewal SWRCB Treatment T3 Certification 125925 10806 Hach Company 05/12/2023 340.73 Chlorine
125926 14525 Hanson Bridgett LLP 05/12/2023 12,097.00 Legal Services - March 2023 125927 10737 Erik Howell 05/12/2023 1.76 Refund of Overpayment on 2022 Candidate Statement 125928 12277 Independent Electric Supply Inc 05/12/2023 91.25 Electrical Maintenance 125929 13025 Stacy Jo L. Inman 05/12/2023 49.97 Refund of Overpayment on 2022 Candidate Statement 125930 11739 J.B. Dewar Incorporated 05/12/2023 832.47 Drum Trash Cans - Beach 125931 10658 Kevin Kreowski 05/12/2023 150.00 Refund of Payment on 2022 Candidate Statement 125932 UB*00986 CAROL KRUGER 05/12/2023 29.81 Refund Check 019047-000, 144 CASTAIC 125933 UB*00994 L & B CROSBY PROPERTIES LLC 05/12/2023 180.00 Refund Check 018523-000, 341 WINDWARD 125934 12019 James Lewis 05/12/2023 252.28 Hotel Reimb: CCMF Board Meeting 4/27-4/28/23 125935 UB*00997 KATIE LICHTIG (T) 05/12/2023 18.99 Refund Check 018495-000, 250 WAWONA 125936 14577 LK Graphics 05/12/2023 84.83 Council Chamber Signs 125937 14083 Debora Lossing 05/12/2023 1.76 Refund of Overpayment on 2022 Candidate Statement 125938 UB*00996 H MARAYUMA 05/12/2023 8.14 Refund Check 012580-002, 206 SEAVIEW 125939 14467 Meridian Rapid Defense Group LLC 05/12/2023 160,531.49 Anti-Vehicle Barriers 125940 14042 Merjan Enterprises, Inc. 05/12/2023 168,243.00 Digital Video Storage Equipment & Services/ Radio & Camera Service - Pier 4/4/23 125941 12090 Mier Bros. Landscape Products 05/12/2023 179.95 Maintenance Supplies 125942 10097 Miners Hardware 05/12/2023 1,469.88 Maintenance Supplies 125943 14405 Mission Linen Supply 05/12/2023 1,386.77 Uniforms - Apr 2023 125944 12199 Noble Saw, Inc 05/12/2023 770.64 Maintenance & Fire Supplies 125945 14343 ODP Business Solutions, LLC 05/12/2023 197.94 Office Supplies 125946 12138 Ormonde Truck & Tractor 05/12/2023 10,000.00 Emergency Repair at Chumash Park 125947 14550 Phillco 05/12/2023 109.90 Soft Water - Station 63 & 64 May 2023 125948 10633 Pismo Beach Athletic Club Inc 05/12/2023 390.00 PBAC Dues collected for May 2023 125949 13149 Pismo Beach Lifeguard Association 05/12/2023 5.00 Lifeguard Dues PD 05/12/23 125950 12022 Pismo Beach Police Officer's Association 05/12/2023 1,570.76 POA Dues PD 05/12/2023 125951 UB*00998 ROBYN POWERS (T) 05/12/2023 1.50 Refund Check 008333-000, 374 CASTAIC 125952 12335 Procare Janitorial Supply Inc 05/12/2023 1,501.25 Janitorial Supplies 125953 13070 PSCASN 05/12/2023 50.00 Pscan 2023 Membership dues 125954 13796 ReadyRefresh by Nestle 05/12/2023 350.04 Drinking Water April 2023 125955 11003 Mary Ann Reiss 05/12/2023 151.76 Refund of Overpayment on 2022 Candidate Statement 125956 13201 Rincon Consultants, Inc. 05/12/2023 9,864.50 CCB EIR - Mar 2023 125957 14579 Susan Ritchie Bratcher 05/12/2023 800.00 Toucan Terrace Neighborhood Event Band 6/9/23 125958 12427 Rotary Club Of Pismo Beach 05/12/2023 64.24 Rotary club dues - April 2023 125959 14320 Joey Salazar 05/12/2023 250.00 Reimb: 2023 Safety Boots 125960 12516 San Luis Obispo Co. Health Agency 05/12/2023 4,187.00 Debt Service Installment #2 for Construction Costs FY 2022-23 125961 14049 San Luis Obispo Coast Wine Collective 05/12/2023 30,000.00 SLO Coast Wine Collective Sponsorship Agreement 2023 125962 11208 SEIU Local 620 AFL/CIO 05/12/2023 912.70 SEIU Dues PD 05/12/2023 125963 10576 SLOCO Data, Inc 05/12/2023 282.09 Chapman Estate Brochures 125964 12476 Statewide Traffic Safety And Signs, Inc 05/12/2023 378.06 Maintenance Supplies 125965 11323 Streator Pipe & Supply 05/12/2023 52.14 Maintenance Supplies 125966 13530 TCA Tools Inc 05/12/2023 982.68 Equipment Maintenance 125967 12924 Traffic Management Inc 05/12/2023 2,445.84 Public Works Supplies 125968 12991 TransUnion Risk and Alternative 05/12/2023 150.00 Investigative Services- 4/1 - 4/30/23 125969 14115 Vanir Construction Mgmt, Inc. 05/12/2023 11,852.62 Owner's Rep & CM- Design-Build Safety Facility Mar 2023 125970 10692 Ed Waage 05/12/2023 1.76 Refund of Overpayment on 2022 Candidate Statement 125971 10381 Walker Consultants 05/12/2023 4,912.75 Planning Svcs - Update Parking Management Plan Feb 2023 125972 12527 Water Systems Consulting Inc 05/12/2023 285,707.16 Groundwater Production Well - Engineering Design / CCB - Program Mgmt-Permitting & Final Design - Mar 2023 125973 11997 Whittle Fire Protection 05/12/2023 490.00 PBVH Semi-Annual Service: Kitchen Fire Systems 125974 12686 Mark Wilson 05/12/2023 108.00 M&IE: Waterwise PRO Expo 2023 5/15-5/16/23 Total:1,171,288.79$
Council Agenda 6-6-2023 9.B-4
Attachment 2
Packet Page 15

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.C
SUBJECT/TITLE:

MONTHLY INVESTMENT TRANSACTION REPORT OF THE CITY’S CASH AND INVESTMENTS FOR MARCH 2023 OF FY 2022-2023
RECOMMENDATION:

No action required; information only.

BACKGROUND:

This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending March 31, 2023. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body.

The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of March 31, 2023. Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending March 31, 2023.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ALTERNATIVES:

1. No Council action is proposed, other than to receive the information.

ATTACHMENTS:

1. Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2. For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities

3. For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager Meeting Date: June 6, 2023 Submitted by: Nadia Feeser, Administrative Services Director / City Treasurer Interim City Manager Approval:

9.C-1Council Agenda 6-6-2023
Packet Page 16

City of Pismo Beach
Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned March
2023
Actual Year-to-
Date Interest
Earned Ending
3/31/2023 * Data Sources
General Fund Reserves US Bank CDs/GASs/Corp/
Muni Bonds

2.07% avg 7,764,573$ 16,653$ 103,649$ 1 City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds/
US Treasury Note

2.61% avg 36,863,094 36,851 377,723 1 Total All Securities 44,627,667$ 53,504$ 481,372$ City Pooled Funds - B US Bank Custody 0.00%-$ 149$ 2,402$ 1 City Pooled Funds - B Local Agency Invest.

Fund
State Investment
Pool

2.74%19,497,354 131,409 298,507 2
City Pooled Funds - B US Bank Checking 0.00%11,791,306 1,527 7,608 3 City Pooled Funds - B 31,288,660$ 133,086$ 308,516$ City Pooled Funds total A + B 68,151,754$ 169,936$ 686,239$ Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 Pier Project 424$ 1$ 424$ 4 Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 CREB's
Project
280 1 274 4
CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit
Trust Account
Various managed by
CalPERS
4,473,647$ 201,343$ 162,505$ 5 TOTAL, Cash and Investments at March 31, 2023:80,390,677$ 387,935$ 953,091$ TOTAL for City Managed Portfolio, Cash and Investments:75,916,327$ 186,590$ 789,888$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly Customer Statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly reconciled bank statement from US Bank
4 = Monthly statement from Wilmington Trust
5 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments

9.C-2Council Agenda 6-6-2023
Attachment 1
Packet Page 17

CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
March 31, 2023

INVESTMENT ACTIVITY

PURCHASES OR DEPOSITS
03/08/23 Purchase Alaska USA Federal Credit Union 245,000$ 03/10/23 Purchase BMW Bank North America 245,000
03/16/23 Purchase US Treasury Bill 2,960,474
03/16/23 Purchase US Treasury Bill 2,939,417
03/27/23 Purchase FHLN 500,000
Total 6,889,891$

SALES, MATURITIES, CALLS OR WITHDRAWALS
No Activity -$
Total -$
ACTIVITY TOTAL 6,889,891$

INTEREST REVENUE

GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 16,653$

POOLED INVESTMENTS
Interest Earned on Investments 36,851$
TOTAL INTEREST EARNED 53,504$
Data Source: Monthly Download of Transactions from US Bank

9.C-3Council Agenda 6-6-2023
Attachment 2
Packet Page 18

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 3/31/2023 Bank Account Description Bank ID
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
General Checking US Bank 21,584,296$ 3,664,900$ (6,621,652)$ 153,763$ (6,990,000)$ 11,791,306$ LAIF LAIF 19,497,354 - - -- 19,497,354 Total all Bank Accounts 41,081,649$ 3,664,900$ (6,621,652)$ 153,763$ (6,990,000)$ 31,288,660$ Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
General Fund
General Fund 1001-10101 15,019,008 (4,912,844) (3,514,478) -- 6,591,686 General Fund-Reserve 1001-10105 7,030 17,104 - - -24,134 Half Cent Sales Tax Fund 1002 1,302,567 50,711 - - - 1,353,278 Special Revenue Funds
Gas Tax Fund 2001 220,567 32,150 - - - 252,717 LTF - Streets 2002 324,191 69,317 - - - 393,508 PEG Access Fund 2003 79,177 229 - - -79,406 Police Grant Fund 2004 220,284 926 - - - 221,210 Housing In Lieu Fund 2005 2,217,084 6,113 - - - 2,223,197 LBID Fund 2006 2,282,783 (147,935) (133,748) -- 2,001,099 Chapman House 2007 12,184 17 (2,394) -- 9,807 Capital Projects Funds
Capital Projects Fund 3001 304,303 763,621 (903,869) -- 164,056 Public Facilities Fund 3002 871 2 - - -873 Park Development Fund 3003 288,046 45,183 - - - 333,229 Circulation Fund 3101 568,154 5,482 (266,795) -- 306,841 Development Impact Fee Fund 3102 611,412 (115,454) - - - 495,958 Developer Impact Fee Fund 3103 165,829 407 - - - 166,236 Underground Utility Fund 3201 16,394 40 - - -16,434

9.C-4Council Agenda 6-6-2023
Attachment 3
Packet Page 19

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:3/31/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In
Transfers-
Out
Ending
Balance
Debt Service Funds
Public Finance Authority Fund 4001 -- - - - - Public Finance Authority Fund 4002 -- - - - - Freeway Foothills AD Fund 4101 759 2 - - -760 Spyglass AD Fund 4102 12,628 31 - - -12,659 Indio-El Portal AD Fund 4112 733 2 - - -735 Visalia Street AD Fund 4113 100,281 246 - - - 100,527 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 2,404,327 631,333 (264,865) -- 2,770,796 Water Construction Fund 6103 619,966 1,499 - - - 621,464 Water Expansion Fund 6104 1,254,946 28,136 (474,577) -- 808,505 Wastewater Enterprise Fund 6201 2,763,196 412,015 (427,354) -- 2,747,857 Wastewater Construction Fund 6202 1,342,931 22,140 (18,917) -- 1,346,154 Wastewater Expansion Fund 6203 2,078,787 27,635 (219,688) -- 1,886,733 LTF - Transit Fund 6301 28,321 (5) - - -28,316 Pier Operations Fund 6401 35,089 5,586 (2,404) -- 38,272 Parking Fund 6501 2,391,971 (99,365) (49,548) -- 2,243,058 Internal Service Funds
Technology Service Fund 7101 18,342 81,414 (82,257) -- 17,498 Motor Vehicle Fund 7201 3,090,129 (150,039) (105,203) -- 2,834,886 Trust & Agency Funds
SLO County TMD 8201 82,838 115,479 (84,026) -- 114,291 Control Funds
Payroll Control Fund 9301 872,603 881 (37,113) -- 836,371 Interest Control Fund 9302 107,184 (101,912) - - -5,272 Utility Billing Control Fund 9304 236,186 4,650 - - - 240,836 M/R Control Fund 9305 -- - - -- Total all cash funds 41,081,100 (3,205,204) (6,587,236) -- 31,288,660

9.C-5Council Agenda 6-6-2023
Attachment 3
Packet Page 20

INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 - - - - 0 General Fund - CD's 1001-10404 4,645,440 490,000 - - - 5,135,440 General Fund - Fed Agency 1001-10405 4,049,000 - - - - 4,049,000 GF - Half Cent Sales Tax CD's 1002-10404 1,225,000 - - - - 1,225,000 GF - Half Cent Sales Tax 1002-10405 500,000 - - - - 500,000 GF - Half Cent Sales Tax Mny M1002-10108 0 - - - - 0 GF Reserve Money Mkt Cash 1001-10109 0 - - - - 0 GF Reserve - CD's 1001-10403 3,043,560 - - - - 3,043,560 GF Reserve - Fed Agency 1001-10402 2,208,000 - - - - 2,208,000 GF Reserve - Building 1001-10406 202,000 - - - - 202,000 GF Reserve - Building - Federal 1001-10146 298,000 - - - - 298,000 GF Reserve - Risk Mgmt - CD's 1001-10407 150,000 - - - - 150,000 GF Reserve - Risk Mgmt - Fed A 1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 529,143 - - - - 529,143 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 331,595 - - - - 331,595 GF Municipal Bonds Reserve 1001-10143 1,263,013 - - - - 1,263,013 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 - - - - 50,000 Half Cent Sales Tax - Pooled 1002-10141 - - - - - - Half Cent Sales Tax - Muni Bond 1002-10142 571,288 - - - - 571,288 GF CREB's Fiscal Agent 1001-10515 (0)- - - - (0) GF Treasury Note 1001-10410 5,045,375 5,899,891 - - - 10,945,266 Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 (0)- - - - (0) Housing In Lieu Fund 2005-10404 875,000 - - - - 875,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 - - - - 140,000 Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - - Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 - - - - - - Develop. Impact Fee Mny Mkt 3102-10108 0 - - - - 0 Development Impact Fee Fund 3102-10404 245,000 - - - - 245,000 Impact Fees Federal Agencies 3102-10405 - - - - - -

9.C-6Council Agenda 6-6-2023
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INVESTMENTS
Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 422 1 - - -424 Public Fin Fiscal Agent-CREBs 4002-10515 279 1 - - -280 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 - - -- 0 Water Fund CD's 6101-10404 490,000 - - -- 490,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - --- 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 - - - -- - Water Construction Money Mkt 6103-10108 (0)- - -- (0) Water Construction 6103-10404 504,363 - - -- 504,363 Wastewater Fund Money Market 6201-10108 0 - - -- 0 Wastewater Fund CD's 6201-10404 490,000 - - -- 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - -- 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 1,062,000 - - -- 1,062,000 Parking Enterprise Money Mrkt 6501-10108 (0)- - -- (0) Parking Fund Corp Bond-Pooled 6501-10141 500,000 - - -- 500,000 Parking Enterprise 6501-10404 1,225,000 - - -- 1,225,000 Parking Fund Federal Agencies 6501-10405 1,500,000 250,000 - - - 1,750,000 Parking Fund Treasury Note 6501-10410 1,000,000 - - -- 1,000,000 Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 - - -- 0 MVR Fund CD's 7201-10404 540,000 - - -- 540,000 MVR Fund Federal Agencies 7201-10405 250,000 250,000 - - - 500,000 CalPers Benefit Trust
OPEB Trust Account 8101-10408 4,273,234 200,413 - - - 4,473,647 Total all Investments 42,011,711$ 7,090,306$ -$ -$ -$49,102,017$ Total all Funds 83,092,811$ 3,885,102$ (6,587,236)$ -$ -$80,390,677$

9.C-7Council Agenda 6-6-2023
Attachment 3
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.D

SUBJECT / TITLE:

QUARTERLY INVESTMENT REPORT FOR THE THREE MONTHS OF JANUARY THROUGH MARCH 2023—THE THIRD QUARTER OF FY 2023

RECOMMENDATION:

No action required; information only.

EXECUTIVE SUMMARY:

This report updates City Council on the City’s investment portfolio as of the quarter ending on March 31, 2023. This report complies with regulations set forth in California State Government Code Section 53646 in which the City Treasurer is required to submit to the legislative body (City Council) a quarterly report containing various information on the City’s investments.

The report includes all investments managed by the City, including funds invested in various securities, the City’s pooled funds invested in various financial instruments, and funds held in reserve with fiscal agents.
• Table 1 (Attachment 1) provides a summary of the City’s cash, investments, and earnings based on book value as of March 31, 2023.
• Tables 2 and 3 (Attachments 2 and 3) provides details on the investment type, issuer, maturity date, book value, market value, and interest rates as of March 31, 2023 for the General Fund Reserve and City Pooled Funds A, respectively.

All of the City’s investments and the City’s allocation of funds in the various financial instruments comply with State Government Code Sections 53610—53686 and with the City’s Investment Policy’s primary objective to safeguard the principal. Additionally, the City of Pismo Beach’s invested funds as described in this report comply with the City’s Investment Policy and meet the City’s pooled expenditure requirements for the next six months.

Description of Cash and Investment Accounts

Negotiable Certificates of Deposit (CDs), US Government Agency Securities (GASs), Corporate Bonds (Corp Bonds), Treasury Notes, and Municipal Bonds (Munis) • General Fund Reserves: The City has three reserves invested in various financial instruments that mature at various periods over the next five years. The total amount invested for these three reserves is $7.76 million, earning a projected 2.07% average interest rate during Fiscal Year (FY) 2023. Specifics of each reserve are provided below:
o General Fund Reserve: The City adopted a Fiscal Policy that maintains a General Fund Reserve of 25% of budgeted annual operating expenditures. This Reserve should be $7.16 million, which is 25% of the FY 2023 budgeted annual operating

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expenditures. Currently, $7.01 million is invested in various CDs, GASs, Corp Bonds, and Munis earning 2.03% on average per year.
o City Building Reserve: The City Council created a City Building Reserve of $500 thousand for the maintenance and upkeep of City facilities and buildings. Currently, this Reserve is invested in various CDs and GASs earning on average 2.38% per year during FY 2023.
o Risk Management Reserve: The City Council established a Risk Management Reserve, contributing $50 thousand each year, up to a maximum of $250 thousand. Currently, this Reserve is $250 thousand, which is invested in CDs, GASs, and Munis earning 2.76% on average per year.
• City-Pooled Funds A (for deferred capital projects): Based on the City’s 10-year capital plan and the cash flow needs for the next five years, the City has invested $36.86 million in various CDs, GASs, Corp Bonds, Treasury notes, and Munis that mature at various periods over the next five years and have a 2.61% average interest rate during FY 2023.

Other Financial Instruments
City-Pooled Funds B (for current year expenditures): The City follows the practice of pooling cash for all funds in financial instruments. Interest earned on pooled cash and investments is allocated quarterly to the various funds based on the respective fund’s average quarterly cash balance. As of March 31, 2023, the City-Pooled Funds B are allocated or invested as described below.
• $19.50 million in Local Agency Investment Fund (LAIF): LAIF is a State investment pool earning 2.74% annually and is the City’s main savings account where the majority of cash is held for current year expenditures.
• $11.79 million in U.S. Bank Checking: This account is the City’s primary checking account.

OPEB Trust Account
The Governmental Accounting Standards Board (GASB) requires public-sector entities to account for the promise to provide other post-employment benefits (OPEB) over the working life of the employee rather than on a pay-as-you-go basis. The City has an actuarial study performed every two years to determine how much to set aside each year to partially or completely fund the City’s future obligations for retiree health costs.

The OPEB Trust Account is the California Employers’ Retiree Benefit Trust (CERBT) Fund that was set up for the purpose of receiving employer contributions to prefund retiree health and OPEB costs for retirees and their beneficiaries. This trust fund helps finance future costs in large part from the investment earnings provided by CalPERS, rather than the City’s restricted investment earnings. The projected earnings are 6.75% per year and fluctuate from quarter to quarter. The City contributes to the account at the Actuarial Determined Contribution amount of $234 thousand for this year toward the City’s unfunded liability. This contribution now appears as an asset for the City’s future retiree health costs instead of a significant liability on the City’s balance sheet.

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Portfolio Allocation
Per the State Government Code 53600 et seq., and the City's Investment Policy, the City may invest up to a maximum percentage of the entire portfolio of funds in authorized financial instruments. The following table shows a summary of the authorized financial instruments, the maximum percentage limits, the book value as of March 31, 2023 of the City’s funds, and the percentage of the total City’s pooled funds that are invested in each financial instrument.

Financial Instrument
Maximum
%
Book Value as
of 3/31/23
% of
Portfolio
Local Agency Investment Fund 100% 19,497,354$ 26%
Negotiable Certificates of Deposit 30% 14,125,363 19% US Government Agency Obligations 50% 13,750,000 18% US Treasury Issues 100% 11,945,266 16%
Checking Account 100% 11,791,306 16%
Corporate Bond 30% 2,591,143 3%
Issues of Other California entities 30% 2,215,896 3% 75,916,327$ 100%
Bond funds: Wilmington Trust 703$
OPEB Trust Account 4,473,647
Total Book Value 80,390,677$
US Government
Agency
Obligations, 18%
US Treasury
Issues, 16%
Checking Account,
16%
Corporate Bond,
3%
Issues of Other
California entities, 3%
Portfolio Allocation

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Portfolio Liquidity
The portion of the City’s portfolio that is managed by the City Treasurer (all accounts except the Bond Funds and OPEB Trust Account) is sufficiently liquid to meet the City’s expenditure requirements for the next 6 months. The majority of funds are invested in LAIF, which has a liquidity of one day. The following table and chart illustrate the liquidity of the City’s managed portfolio.

Liquidity Amount
0 to 30 days 31,288,660$
FY 2023 6,535,375
FY 2024 7,520,752
FY 2025 9,211,177
FY 2026 8,250,000
FY 2027 8,925,363
FY 2028 4,185,000
75,916,327$
0 10,000 20,000 30,000 40,000
0 to 30 days
FY 2023
FY 2024
FY 2025
FY 2026
FY 2027
FY 2028
Portfolio Amount ($ thousands)
Li
q
u
i
d
i
t
y

P
e
r
i
o
d
Portfolio Liquidity

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Investment Value

Book Value: The book value represents the initial outlay for an investment and is the amount carried on a balance sheet. In the past quarter ending March 31, 2023, the City’s total book value of cash and investments was $80.39 million. This is $3.26 million less than the last quarter’s ending balance. There are a number of factors that impact changes in cash and investment balances from quarter to quarter. These changes may include receiving periodic payments (e.g., property taxes are received in December and April), large payments on debt service or capital projects, seasonal revenues and expenditures, and other factors affecting cash flow.

Market Value: The market value represents the current price at which a security can be traded and is the value of an investment comparing the various aspects of the security to other factors in the market such as interest rates. The market value as of March 31, 2023 for CDs, GASs, Municipal Bonds, Treasury Notes, and Corporate Bonds was $42.56 million, which is $2.27 million less than the book value. The City expects to hold onto the majority of its investments to maturity and would receive the book value of its investment.

Investment Name Type of Investment
Book Value as
of 3/31/23
Book Value as of
12/31/22 Variance
General Fund Reserve CDs/GASs/Corp
Bonds/Muni Bonds
7,764,573$ 7,572,606$ 191,967$
City Pooled Funds - A CDs/GASs/ Corp
Bonds/ Muni
Bonds/ US
Treasury Note
36,863,094 29,430,170 7,432,924
Cit y Pooled Funds - B Various 31,288,660 42,378,321 (11,089,661) Bond funds Blackrock Federal
Fund
703 697 7
OPEB Trust Account Benefit Trust
Account
4,473,647 4,273,234 200,413
TOTAL 80,390,677$ 83,655,028$ (3,264,351)$
Investment Name
Type of
Investment
Book Value as of
3/31/23
Market Value as
of 3/31/23 Variance
General Fund Reserve CDs/GASs/
Corp Bonds/
Muni Bonds
7,764,573$ 7,173,923$ (590,650)$
City Pooled Funds - A CDs/GASs/
Corp Bonds/
Muni Bonds/US
Treasury Note
36,863,094 35,186,070 (1,677,024)
Total All Securities 44,627,667$ 42,359,993$ (2,267,674)$

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Investment Earnings and Performance

Interest Earnings: In the past quarter ending March 31, 2023, the City’s total interest earnings were a gain of $472 thousand, including a $270 thousand gain in the City’s managed portfolio and a $201 thousand gain in OPEB. The estimated interest earnings for FY 2023 are $1.95 million, which is a gain of 2.42% for the year for the City’s entire portfolio and a gain of 1.82% for the City’s managed portfolio. Note that as the City’s cash and investments change, the interest earnings change correspondingly.

Performance: The projected annual interest earnings rate for FY 2023 is 2.42% for the City’s entire portfolio. The projected annual interest earnings rate for FY 2023 is 1.82% for the City’s managed portfolio (excludes Bond funds and OPEB Trust Account). This is compared to LAIF, which is earned 2.74% as of March 31, 2023, or the 1-year U.S.

Treasury Note, which earned 4.69% as of March 31, 2023. The following table lists the various performance measures regarding the various annual earnings rate for the City’s entire portfolio, the City’s managed portfolio, and the two benchmarks of LAIF and the 1 year U.S. Treasury Note.

Performance Measure Earnings
Rate
City’s Annual Earnings Rate for entire Portfolio 2.42%
City’s Annual Earnings Rate for Managed Portfolio 1.82% LAIF Average Annual Earnings Rate 2.74%
1 Year U.S. Treasury Note 4.69%

Investment Name Type of Investment
Book Value as
of 3/31/23
Actual
Interest
Earned 3rd
Quarter
Estimated
Annual
Interest
Earnings
Estimated
Annual Interest
Earnings Rate
General Fund Reserves CDs/GASs/Corp
Bonds/Muni Bonds
7,764,573$ 32,809$ 143,907$ 1.85%
City Pooled Funds - A CDs/GASs/ Corp
Bonds/ Muni Bonds/
US Treasury Note
36,863,094 100,208 617,941 1.68%
City Pooled Funds - B Various 31,288,660 137,304 617,032 1.97% Bond funds Wilmington Trust 703 7 1,395 198.39% OPEB Trust Account*Benefit Trust
Account
4,473,647 201,343 565,191 12.63%
TOTAL 80,390,677$ 471,671$ 1,945,466$ 2.42%
Total Managed Portfolio 75,916,327$ 270,321$ 1,378,881$ 1.82%

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Future Outlook
Economic activity reflects modest growth and employment continues to strengthen, including robust job gains in recent months and unemployment rate remains low. Inflation has eased but remains elevated. The U.S. banking system have tighter credit conditions for households and businesses, which will likely impact economic growth, including hiring and inflation.

As the Federal Open Market Committee (FOMC) is attentive to inflation risks, on March 22, 2023, the FOCM decided to raise the target range for the federal funds rate from a range of 4.50% to 4.75% to a range of 4.75% to 5.00%. On May 3, 2023, the FOMC raised the target range for the federal funds rate to 5.00% to 5.25%. The Committee expects to closely monitor inflation and adjust monetary policy to achieve maximum employment and price stability, to return to 2% inflation.

With the increase in the federal funds rate, the market interest rates are increasing.

Based on increasing interest rates, the City’s investment earnings potential is improving and could lead to greater investment earnings as the City’s current investments mature and are reinvested in higher yielding securities. The yield curve is currently inverted, meaning that longer term rates are less than shorter term rates. As such, the City Treasurer is investing more of its idle cash in shorter-term investments to take advantage of the higher rates, while preserving principal and remaining liquid.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ALTERNATIVES:

No Council action is proposed, other than to receive the information.

ATTACHMENTS:

1.Table 1: Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2.Table 2: For the General Fund Reserve—Basic Data on Investments in Securities

3.Table 3: For City Pooled Funds A—Basic Data on Investments in Securities Meeting Date: June 6, 2023 Submitted by:

Nadia Feeser, Administrative Services Director/City Treasurer Interim City Manager Approval:

9.D-7Council Agenda 6-6-2023
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Investment Name Name of Institution Type of Investment Current
Earnings
Rate
Book Value
as of 3/31/23
Actual Interest
Earned 3rd
Quarter Ending
3/31/23
Year-to-Date
Interest
Earned
Ending
3/31/23
* Data
Source
Estimated
Annual Interest
Earnings **
General Fund Reserves US Bank CDs/GASs/Corp
Bonds/Muni Bonds

2.07% avg 7,764,573$ 32,809$ 103,649$ 1 143,907$ City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds/
US Treasury Note

2.61% avg 36,863,094 100,208 377,723 1 617,941 Total All Securities 44,627,667$ 133,018$ 481,372$ 761,848$ City Pooled Funds - B US Bank Custody 0.00%-$ 623$ 2,402$ 1 4,803 City Pooled Funds - B Local Agency Invest.

Fund
State Investment Pool 2.74%19,497,354 131,409 298,507 2 597,014 City Pooled Funds - B US Bank Checking 0.00%11,791,306 5,272 7,608 3 15,215 City Pooled Funds - B 31,288,660$ 137,304$ 308,516$ 617,032$ City Pooled Funds total A + B 68,151,754$ 237,512$ 686,239$ 1,378,881$ Funds Held with Fiscal
Agent
Bond funds: Wilmington
Trust
2017 Pier Project 424$ 4$ 424$ 4 847 Funds Held with Fiscal
Agent
Bond funds: Wilmington
Trust
2017B CREBs 280 3 274 4 548 -
Calpers Benefit Trust -
OPEB Trust Account CalPERS Benefit Trust
Account
Various managed by
CalPERS
4,473,647$ 201,343$ 162,505 5 565,191 TOTAL, Cash and Investments at March 31, 2023:80,390,677$ 471,671$ 953,091$ 1,945,466$ TOTAL for City Managed Portfolio, Cash and Investments:75,916,327$ 270,321$ 789,888$ 1,378,881$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly Customer Statement from US Bank
2 = Monthly statement from Local Agency Investment Fund. 3 = Monthly reconciled bank statement from respective bank. 4 = Monthly statement from Wilmington Trust
5 = Monthly statement from CalPERS Benefit Trust Account ** Estimated Annual Interest Earnings for the current Fiscal Year (FY) 2023:

1. Estimated Earnings on Investments are based on scheduled Interest Payments during FY 2023

2. Estimated Earnings on Other Financial Instruments are based on anticipated average account balances (Book Values) and interest rates during FY 2023.

City of Pismo Beach
Table 1: Summary Table for All Funds,
including Book Values & Earnings Data for Investments in Other Financial Instruments

9.D-8Council Agenda 6-6-2023
Attachment 1
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City of Pismo Beach
March 31, 2023 QUARTERLY INVESTMENT REPORT
Table 2: For the General Fund Reserves - Basic Data on Investments in Securities:

Government Agency Securities and Bank Certificates of Deposit CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Value
Gain/
Loss
Days to
Stated
Maturity
020080BL0 Alma Bank 1.75% 09/11/19 09/11/24 CD 95.42 245,000 233,779 (11,221) 439 02589ACE0 American Express
(59.76%)

2.90% 05/03/22 04/27/27 CD 92.65 147,000 136,203 (10,797) 1,397 052392BT3 Austin Telco Federal
Credit Union

3.80% 09/21/22 09/21/27 CD 95.65 245,000 234,352 (10,648) 1,544 06406RBA4 Bank New York Mellon
(32.69%)

2.05% 01/26/22 01/26/27 CD A 90.21 245,000 221,175 (23,825) 1,306 13063CLW8 California State GO
Bonds (41.83%)

5.00% 05/08/20 10/01/24 Municipal Bond AA-103.69 245,000 216,859 (28,141) 459 13063CLW8 California State GO
Bonds (8.54%)

5.00% 05/08/20 10/01/24 Municipal Bond AA-103.69 50,000 44,274 (5,726) 459 13077CY32 California State
University Rev Bonds
(97.66%)

5.00% 05/07/20 11/01/23 Municipal Bond AA-101.47 245,000 218,006 (26,994) 124 14042TFP7 Capital One Bank
(47.76%)

2.90% 04/27/22 04/27/27 CD 92.65 117,000 108,410 (8,590) 1,397 24951TAL9 Department of
Commerce FCU
(20.41%)

1.25% 01/07/22 01/07/27 CD 87.42 50,000 43,713 (6,287) 1,287 24951TAL9 Department of
Commerce FCU
(22.45%)

1.25% 01/07/22 01/07/27 CD 87.42 55,000 48,083 (6,917) 1,287 25460FCF1 Direct Federal Credit
Union

3.50% 12/10/18 09/11/23 CD 99.33 245,000 243,349 (1,651) 73 27004PCV3 Eaglemark Savings Bank
(20%)

3.25% 06/22/22 06/22/27 CD 93.76 50,000 45,940 (4,060) 1,453 29367RLM6 Enterprise Bank
(63.27%)

0.85% 05/18/20 05/14/25 CD 91.85 155,000 142,372 (12,628) 684 3130APB87 FHLB 1.10% 10/13/21 10/13/26 Agency AA+90.36 500,000 451,805 (48,195) 1,201 3130AQZ55 FHLB 2.50% 03/10/22 03/10/27 Agency AA+94.21 500,000 471,045 (28,955) 1,349 3130ALYC2 FHLB (19.2%)1.14% 04/29/21 04/29/26 Agency AA+91.34 192,000 175,379 (16,621) 1,034 3130ALYC2 FHLB (5.3%)1.14% 04/29/21 04/29/26 Agency AA+91.34 53,000 48,412 (4,588) 1,034 3130AMCY6 FHLB (2.5%)1.00% 05/27/21 05/27/26 Agency AA+91.03 50,000 45,513 (4,488) 1,062 3130AMCY6 FHLB (25.8%)1.00% 05/27/21 05/27/26 Agency AA+91.03 516,000 469,689 (46,311) 1,062 3130AQAU7 FHLB (24.5%)1.45% 12/29/21 12/29/26 Agency AA+90.94 245,000 222,791 (22,209) 1,278 3130ARF55 FHLB (49%)2.60% 03/30/22 03/30/27 Agency AA+94.44 245,000 231,380 (13,620) 1,369 3130ARF55 FHLB (51%)2.60% 03/30/22 03/30/27 Agency AA+94.44 255,000 240,825 (14,175) 1,369 32024JAM5 First Federal Credit
Union - (78.35%)

4.40% 02/17/23 02/17/28 CD 98.03 191,967 188,176 (3,791) 1,693 33847E3J4 Flagstar Bank 0.90% 05/15/20 05/15/25 CD 91.94 245,000 225,243 (19,757) 685 46632FRU1 JP Morgan Chase Bank 0.70% 01/22/21 01/22/26 Corporate Bond A+87.49 500,000 437,435 (62,565) 937 499724AE2 Knoxville TVA Employees
Credit Union (20.4%)

3.30% 09/27/18 09/27/23 CD 99.16 50,000 49,562 (438) 89 50625LBN2 Lafayette Federal Credit
Union

3.25% 06/15/22 06/15/27 CD 93.73 245,000 229,636 (15,364) 1,446 59013KPN0 Merrick Bank 1.10% 11/09/21 11/09/26 CD 87.42 245,000 214,189 (30,811) 1,228 6966674G6 Palm Springs USD GO
Bonds (95.66%)

0.85% 10/28/20 08/01/24 Municipal Bond AA 95.13 773,013 732,538 (40,475) 398 74909LAC4 Quorum Federal Credit
Union (52.90%)

4.25% 09/30/22 09/29/23 CD 99.62 129,593 129,110 (483) 91 835104BZ2 Somerset Tr Co 1.00% 03/19/20 03/19/25 CD 92.59 245,000 226,853 (18,147) 628 88413QDL9 Third Federal Savings
Bank

3.50% 06/28/22 06/28/27 CD 94.69 245,000 231,981 (13,019) 1,459 89235MLC3 Toyota Financial Savings
Bank

0.95% 07/15/21 07/15/26 CD 88.10 245,000 215,847 (29,153) 1,111 Total $ 7,764,573 $ 7,173,923

9.D-9Council Agenda 6-6-2023
Attachment 2
Packet Page 31

City of Pismo Beach
March 31, 2023 QUARTERLY INVESTMENT REPORT
Table 3: For City Pooled Funds A - Basic Data on Investments in Securities:

1.70% 09/18/19 09/18/24 CD 95.30 245,000 233,473 (11,527) 446 011852AE0 Alaska USA Federal
Credit Union

4.60% 03/08/23 03/08/28 CD 98.90 245,000 242,310 (2,690) 1,713 01664MAB2 All In Federal Credit
Union

4.40% 12/20/22 12/20/27 CD 98.04 245,000 240,196 (4,804) 1,634 01882MAB8 Alliant Credit Union 4.95% 12/30/22 12/30/27 CD 100.37 245,000 245,894 894 1,644 02554BDA6 American Eagle Bank 1.10% 03/13/20 03/13/25 CD 92.83 245,000 227,443 (17,557) 622 02589ACE0 American Express
(40.24%)

2.90% 05/03/22 04/27/27 CD 92.65 99,000 91,714 (7,286) 1,397 037833AZ3 Apple Inc 2.50% 03/05/20 02/09/25 Corporate Bond AA+96.96 1,062,000 969,570 (92,430) 590 06406RBA4 Bank New York Mellon
(67.31%)

2.05% 01/26/22 01/26/27 CD A 90.21 504,363 455,408 (48,955) 1,306 06048WS43 Bank of America Corp 2.00% 02/18/22 08/18/25 Corporate Bond A-91.97 500,000 459,865 (40,135) 780 06740KQE0 Barclays Bank 3.00% 05/11/22 05/11/27 CD 92.96 245,000 227,759 (17,241) 1,411 05580AW59 BMW Bank North
America

4.60% 03/10/23 03/10/28 CD 98.91 245,000 242,322 (2,678) 1,715 130162AF7 California Credit Union 4.10% 09/23/22 09/22/23 CD 99.51 245,000 243,797 (1,203) 84 13063CLW8 California State GO
Bonds (49.63%)

5.00% 05/08/20 10/01/24 Municipal Bond AA-103.69 290,655 257,297 (33,358) 459 13077CY32 California State
University Rev Bonds
(2.34%)

5.00% 05/07/20 11/01/23 Municipal Bond AA-101.47 5,862 5,224 (638) 124 14042TFP7 Capital One Bank
(52.24%)

2.90% 04/27/22 04/27/27 CD 92.65 128,000 118,580 (9,420) 1,397 14042RQU8 Capital One National
(20.41%)

2.90% 04/27/22 04/27/27 CD 92.65 50,000 46,329 (3,671) 1,397 14042RQU8 Capital One National
(79.59%)

2.90% 04/27/22 04/27/27 CD 92.65 195,000 180,661 (14,339) 1,397 15118RUR6 Celtic Bank 1.35% 04/02/20 04/02/25 CD 93.14 245,000 228,195 (16,805) 642 15201QCJ4 Centerstate Bank 1.00% 03/30/20 03/31/25 CD 92.54 245,000 226,713 (18,287) 640 17286TAG0 Citadel Federal Credit
Union

1.65% 02/25/20 02/27/25 CD 93.98 245,000 230,244 (14,756) 608 17312QJ67 Citibank 3.00% 04/24/18 04/24/23 CD 99.87 245,000 244,682 (319) (67) 19075JAB4 Cobalt Federal Credit
Union

3.60% 09/15/22 09/15/27 CD 94.86 245,000 232,417 (12,583) 1,538 22551KAU6 Credit Union of Texas 4.40% 12/09/22 12/09/27 CD 98.04 245,000 240,203 (4,797) 1,623 24951TAL9 Department of
Commerce FCU
(57.14%)

1.25% 01/07/22 01/07/27 CD 87.42 140,000 122,380 (17,620) 1,287 254673D94 Discover Bank 3.20% 05/19/22 05/19/27 CD 93.67 245,000 229,501 (15,499) 1,419 27004PCV3 Eaglemark Savings Bank
(80%)

3.25% 06/22/22 06/22/27 CD 93.76 195,000 183,762 (11,238) 1,453 29367SJQ8 Enterprise Bank 1.80% 11/08/19 11/08/24 CD 95.05 245,000 232,882 (12,118) 497 29367RLM6 Enterprise Bank
(36.73%)

0.85% 05/18/20 05/14/25 CD 91.85 90,000 82,651 (7,349) 684 30002CAT5 Everett Co-Operative 3.90% 01/23/23 01/19/27 CD 96.85 245,000 237,270 (7,730) 1,299 3130ALD76 FHLB 0.70% 02/25/21 02/25/26 Agency AA+90.77 500,000 453,860 (46,140) 971 3130ANSB7 FHLB 1.00% 09/17/21 09/17/26 Agency AA+90.21 1,000,000 902,070 (97,930) 1,175 3130ARGQ8 FHLB 2.88% 04/14/22 04/14/27 Agency AA+95.20 500,000 476,005 (23,995) 1,384 3130ATDV6 FHLB 5.00% 09/30/22 09/30/27 Agency AA+99.12 500,000 495,585 (4,415) 1,553 3130AQAU7 FHLB (14%)1.45% 12/29/21 12/29/26 Agency AA+90.94 140,000 127,309 (12,691) 1,278 3130AQAU7 FHLB (61.5%)1.45% 12/29/21 12/29/26 Agency AA+90.94 615,000 559,250 (55,750) 1,278 3130AMS37 FHLB (20%)1.00% 06/24/21 06/24/26 Agency AA+90.65 400,000 362,616 (37,384) 1,090 3130AMS37 FHLB (50%)1.00% 06/24/21 06/24/26 Agency AA+90.65 1,000,000 906,540 (93,460) 1,090 3130AMS37 FHLB (30%)1.00% 06/24/21 06/24/26 Agency AA+90.65 600,000 543,924 (56,076) 1,090 3130AMCY6 FHLB (25%)1.00% 05/27/21 05/27/26 Agency AA+91.03 500,000 455,125 (44,875) 1,062 3130AMCY6 FHLB (46.7%)1.00% 05/27/21 05/27/26 Agency AA+91.03 934,000 850,174 (83,827) 1,062 3130ARGE5 FHLB (50%)3.00% 04/21/22 04/21/27 Agency AA+95.51 250,000 238,765 (11,235) 1,391 3130ARGE5 FHLB (50%)3.00% 04/21/22 04/21/27 Agency AA+95.51 250,000 238,765 (11,235) 1,391 3130ALYC2 FHLB (75.5%)1.14% 04/29/21 04/29/26 Agency AA+91.34 755,000 689,640 (65,360) 1,034

9.D-10Council Agenda 6-6-2023
Attachment 3
Packet Page 32

City of Pismo Beach
March 31, 2023 QUARTERLY INVESTMENT REPORT
Table 3: For City Pooled Funds A - Basic Data on Investments in Securities:

Government Agency Securities and Bank Certificates of Deposit CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Value
Gain/
Loss
Days to
Stated
Maturity
3130AV6C1 FHLN (50%)5.71% 03/27/23 03/27/28 Agency AA+100.92 250,000 252,293 2,293 1,732 3130AV6C1 FHLN (50%)5.71% 03/27/23 03/27/28 Agency AA+100.92 250,000 252,293 2,293 1,732 32024JAM5 First Federal Credit
Union - (21.65%)

4.40% 02/17/23 02/17/28 CD 98.03 53,033 51,998 (1,035) 1,693 32112UDJ7 First National Bank
McGregor

1.80% 12/30/19 12/30/24 CD 94.67 245,000 231,929 (13,071) 549 334342CD2 First National Bank
Syracuse

1.85% 08/30/19 08/30/24 CD 95.64 245,000 234,325 (10,675) 427 33715LED8 First Technology 3.70% 08/19/22 08/19/27 CD 95.32 245,000 233,524 (11,476) 1,511 3136G4WV1 FNMA 0.75% 06/16/20 06/16/25 Agency AA+92.91 1,000,000 929,130 (70,870) 717 3136G4J61 FNMA 0.57% 08/26/20 08/26/25 Agency AA+92.03 750,000 690,248 (59,753) 788 3136G43L5 FNMA 0.55% 09/30/20 09/30/25 Agency AA+91.73 1,000,000 917,260 (82,740) 823 38149MAJ2 Goldman Sachs Bank 2.70% 05/22/19 05/22/24 CD 97.38 145,000 141,195 (3,805) 327 472207AE9 Jeanne D Arc Federal
Credit Union

3.80% 09/30/22 09/30/27 CD 95.64 245,000 234,316 (10,684) 1,553 499724AE2 Knoxville TVA Employees
Credit Union (79.6%)

3.30% 09/27/18 09/27/23 CD 99.16 195,000 193,388 (1,612) 89 502516QY6 La Canada California
USD

1.75% 04/28/20 08/01/24 Municipal Bond 96.29 571,288 544,033 (27,256) 398 51210SSD0 Lakeside Bank 1.40% 03/30/20 03/31/25 CD 93.25 245,000 228,470 (16,530) 640 61760ARS0 Morgan Stanley 3.55% 11/08/18 11/08/23 CD 99.05 245,000 242,677 (2,323) 131 61690UJ68 Morgan Stanley Bank 3.25% 05/19/22 05/19/27 CD 93.86 245,000 229,955 (15,045) 1,419 67054NBC6 Numerica Credit Union 4.95% 11/04/22 11/04/27 CD 100.31 245,000 245,760 760 1,588 694231AF8 Pacific Enterprise Bank 1.35% 04/09/20 04/09/25 CD 93.08 245,000 228,044 (16,956) 649 69506YRG6 Pacific Western Bank 1.35% 04/16/20 04/16/25 CD 93.09 245,000 228,058 (16,942) 656 6966674G6 Palm Springs USD GO
Bonds (4.34%)

0.85% 10/28/20 08/01/24 Municipal Bond AA 95.13 35,078 33,235 (1,844) 398 70962LAS1 Pentagon Federal Credit
Union

0.90% 09/29/21 09/29/26 CD 87.14 245,000 213,500 (31,500) 1,187 74909LAC4 Quorum Federal Credit
Union (47.10%)

4.25% 09/30/22 09/29/23 CD 99.62 115,407 114,954 (453) 91 75472RAE1 Raymond James Bank 2.00% 08/23/19 08/23/24 CD 95.92 245,000 235,009 (9,991) 420 79772FAG1 San Francisco Federal
Credit Union

4.35% 02/03/23 02/03/28 CD 97.82 245,000 239,652 (5,348) 1,679 856285K91 State Bank India 2.00% 03/23/22 03/23/27 CD 89.55 245,000 219,400 (25,600) 1,362 88241THJ2 Texas Exchange Bank 1.00% 06/10/20 06/13/25 CD 91.80 245,000 224,917 (20,083) 714 89236TGT6 Toyota Motor Corp 1.80% 06/05/20 02/13/25 Corporate Bond A+95.12 257,893 237,788 (20,105) 594 90348JTH3 UBS Bank USA 1.25% 03/25/20 03/25/25 CD 93.01 245,000 227,875 (17,126) 634 91435LAB3 University Iowa
Community FCU

3.00% 04/30/18 04/28/23 CD 99.85 245,000 244,640 (360) (63) 90331HMS9 US Bank National 2.80% 05/29/20 01/27/25 Corporate Bond A+95.69 271,250 239,235 (32,015) 577 912797FR3 US Treasury Bill 4.40% 03/16/23 07/05/23 Treasury Note 98.79 2,960,474 2,963,640 3,166 5 912796YH6 US Treasury Bill 4.31% 03/16/23 09/07/23 Treasury Note 97.96 2,939,417 2,938,770 (647) 69 9128284L1 US Treasury Note
(16.54%)

2.75% 05/12/22 04/30/23 Treasury Note 99.85 1,000,000 990,872 (9,128) (61) 9128284L1 US Treasury Note
(83.46%)

2.75% 05/12/22 04/30/23 Treasury Note 99.85 5,045,375 4,999,888 (45,487) (61) 92891CCP5 Vystar Credit Union 4.45% 09/30/22 09/30/27 CD 98.26 245,000 240,737 (4,263) 1,553 938828BN9 Washington Federal
Bank

1.95% 08/28/19 08/28/24 CD 95.80 245,000 234,698 (10,302) 425 Total 36,863,094$ 35,186,070$

9.D-11Council Agenda 6-6-2023
Attachment 3
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.E
SUBJECT/TITLE:

SETTING THE WATER SERVICE SPECIAL TAX RATE FOR FISCAL YEAR 2023-2024 AT $220.90, AND APPROVING POSTING OF SAID TAX TO THE COUNTY

ASSESSMENT ROLL
RECOMMENDATION:

BACKGROUND:

In March 1997, Pismo Beach voters adopted the special water service tax as Article III of Chapter 13.08 of the Municipal Code to provide the necessary revenue to assure provision of an adequate supply of water to the citizens and to meet the City’s State Water and Lopez Water Fixed Financial Obligations, with an effective date beginning July 1, 1997.

Municipal Code Section 13.08.332.C. provides that the City Council shall each year set the water service tax rate by resolution. The maximum water service tax rate allowable by Municipal Code Section 13.08.332.B. (based on actual fixed costs and reserve restrictions), for Fiscal Year (FY) 2024 is $220.90 per equivalent dwelling unit (EDU), which is calculated by adjusting the FY 2023 maximum allowable rate per year ($214.48) by the lesser of the local Consumer Price Index (CPI) increase from March 2022 to March 2023 (3.65%) (Attachment 2), or the maximum annual CPI adjustment of 3.00%.

Based on estimated expenditures and other revenues, the Water Service Tax Revenue needed for FY 2024 is $2,128,909. Based on the Engineer’s count of 7,011.91 EDUs in the City for FY 2024, this FY 2024 revenue target equates to a target tax rate of $303.61 per EDU. Since the noted target tax rate of $303.61 is above the allowable maximum, the water tax rate for FY 2023 will be $220.90, the maximum allowable that can be used in the EDU Table, rounded down to an even number that can be divisible by two, per San Luis Obispo County’s assessment requirements. Calculations are provided as Attachment 1.A.

Municipal Code Section 13.08.331.D. requires that the Engineer’s Parcel/EDU Table be updated annually using the most current information available as of March 1 of each year, including the number of EDUs, and the amount of water tax levied on each parcel for the new fiscal year. The data in this table will be transmitted to the County as the official tax roll for the FY 2024 water service tax. Action must be taken prior to July 20, 2023 to meet the deadline for placing the new water tax rate on the FY 2024 County tax roll. An attached memorandum from the Public Works Engineering Division (Attachment 3) explains the changes in the EDU table.

9.E-1Council Agenda 6-6-2023
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Conclusion and Recommendation
Staff recommends that Council adopt a Resolution (Attachment 1) approving the updated Engineer’s Parcel/EDU Table, setting the water service special tax rate for Fiscal Year 2024 at $220.90, and approving posting of said tax to the County assessment roll per Government Code Section 50077(b).

FISCAL IMPACT:

The fiscal impact of approving the attached Resolution would result in $1.55 million of Water Service Tax revenues in the Water Tax Fund in FY 2024. Revenues generated by the Water Service Tax Rate provide funding for fixed and capital costs for obtaining State Water and San Luis Obispo County Water from the Lopez Dam, which is estimated to cost $2.40 million. Staff projects that the difference will be offset by Water Tax (Supply) Impact Fees and transfers from the Water Enterprise Fund.

ALTERNATIVES:

Do not approve the new rate of $220.90 per EDU for FY 2024; provide direction to staff.

ATTACHMENTS:

1. Resolution

1.A. Exhibit A to Resolution: Water Service Tax Rate Calculation spreadsheet for FY 2024

2. March 2023 CPI Calculation

3. Engineering Department Memo of “EDU Adjustments for FY 2023-24” Prepared by: Meeting Date: June 6, 2023
Marc Arroyo, Senior Management Analyst
Submitted by: Nadia Feeser, Administrative Services Director Interim City Manager Approval:

9.E-2Council Agenda 6-6-2023
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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA APPROVING THE UPDATED ENGINEER’S PARCEL / EQUIVALENT

DWELLING UNIT (EDU) TABLE, SETTING THE WATER SERVICE SPECIAL TAX RATE FOR FISCAL YEAR 2023-2024 AT $220.90, AND APPROVING POSTING OF

SAID TAX TO THE COUNTY ASSESSMENT ROLL PER GOVERNMENT CODE 50077(b)
WHEREAS, Section 13.08.331.D. of the Pismo Beach Municipal Code provides that an Engineer’s Parcel / Equivalent Dwelling Unit (EDU) Table shall be updated annually to provide the most current information as to each parcel within the City and shall constitute the official tax roll of the City for the water service special tax; and WHEREAS, Section 13.08.332.C. of the Pismo Beach Municipal Code provides that the City Council shall determine the method for billing and collection of the water service special tax; and
WHEREAS, Government Code 50077(b) provides that the City Council of the City of Pismo Beach may provide for the collection of the special tax in the same manner and subject to the same penalty of the City, and the County may deduct its reasonable costs incurred for the service before remittal of the balance to the City; and WHEREAS, effective administration of the water service special tax requires that authority be granted to the City Manager to make corrections to the Engineer’s Parcel / EDU Table.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach as follows:

1. The Engineer’s Parcel / EDU Table dated May 15, 2023, which updates the Parcel / EDU Table dated May 11, 2022, is hereby approved, subject to changes which may be made pursuant to the adjustment procedure set forth in Section 13.08.340 of the Pismo Beach Municipal Code, and to corrections which may be made pursuant to Section 4 below.

2. Pursuant to Section 13.08.332.C. of the Pismo Beach Municipal Code, the water service special tax rate for Fiscal Year (FY) 2024 is hereby set at $220.90 per EDU.

3. Pursuant to Section 13.08.360 of the Pismo Beach Municipal Code, the City Council hereby determines that the water service special tax shall be billed and collected through posting the tax to the assessment roll of the County of San Luis Obispo, except that for those taxpayers whose use is not associated with an Assessor’s Parcel Number (such as, but not limited to, the State of California with Attachment 1

9.E-3Council Agenda 6-6-2023
Packet Page 36

respect to highway irrigation meters) the tax shall be billed directly to the taxpayer by and payable to the City of Pismo Beach.

4. Pursuant to Government Code Section 50077(b), the City Council of the City of Pismo Beach may provide for the collection of the special tax in the same manner and subject to the same penalty as, or with, other charges and taxes fixed and collected by the County on behalf of the City, and the County may deduct its reasonable costs incurred for the service before remittal of the balance to the city.

5. The City Manager or his or her designee is hereby authorized to make changes to the Engineer’s Parcel / EDU Table to correct clerical errors or other errors in the application of Ordinance 97-03 to any parcel, and to take action necessary to correct the tax billing. Any such changes shall be reported to the City Council for Council acknowledgment at the next regular City Council meeting following the City Manager’s determination that a correction is warranted.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1

9.E-4Council Agenda 6-6-2023
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City of Pismo Beach
Water Service Tax Rate Calculation for FY 2024
Balance Available at June 30, 2022 139,495$
FY 23 Projected Revenues
Water Tax 1,450,000$
State Water Buy-In - Building Permits 150,000
Transfer In from Water Enterprise Fund 500,000
Total FY 23 Revenues 2,100,000
Total FY 23 Funds Available 2,239,495
FY 23 Projected Expenditures
State Water - Gragg 50,290
State Water 1,405,144
Sub-total 1,455,434
Lopez 425,831
Transfer Out to Water Enterprise Fund -
Total FY 23 Expenditures 1,881,265$
Estimated Balance at June 30, 2023 358,230$
FY 24 Projected Revenues
Water Tax (To be Calculated) -
State Water Buy-In 507,511
Transfer In from Water Enterprise Fund -
Total FY 24 Revenues 507,511
Total FY 24 Funds Available 865,741$
FY 24 Projected Expenditures
State Water 1,960,000
Lopez 435,720
Total FY 24 Expenditures 2,395,720$
Estimated Balance at June 30, 2024 (1,529,979)$
Less Reserve (25% of FY 24 Expenditures)598,930
FY 24 Water Tax Revenue Needed 2,128,909$
Engineer's Count of EDU's for FY 24 7,011.91
Calculated Water Tax Rate Needed 303.61$ Per EDU Rate Cap per Municipal Code 220.90$ Per EDU FY 24 Water Tax Revenue at the Cap Rate 1,548,961$
Proposed Water Tax Rate for FY 24: 220.90$ Per EDU Estimated Budget FY 24 Water Tax Revenue:1,500,000$
Attachment 1.A

9.E-5Council Agenda 6-6-2023
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March 2023 CPI Calculation
Attachment 2

9.E-6Council Agenda 6-6-2023
Packet Page 39

DATE: May 15, 2023
TO: Marc Arroyo, Senior Management Analyst
From: Erin Olsen, Management Analyst
OLD APN #'s NEW APN #'s New APN Address "2022/2023" OLD EDU
"2023/2024"
NEW EDU REASON
005‐017‐007 005‐017‐038 781 Stratford 1.0000 1.0000 Lot Line Adjustment 005‐017‐021 005‐017‐037 791 Stratford 1.0000 1.0000 Lot Line Adjustment 005‐017‐028 1.0847 0.0000 Lot Line Adjustment ‐ part of 781/791 Stratford 005‐035‐027 005‐035‐026 518 San Luis Ave 0.0000 0.9470 Lot Line Adjustment Old EDUs New EDUs
Total Changes 3.08 2.95
Total EDUs 7012.0438 7011.9061
EDU Adjustments FY 2023/2024
Attachment 3

9.E-7Council Agenda 6-6-2023
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.F
SUBJECT/TITLE:

FISCAL YEAR 2024 APPROPRIATIONS LIMIT (GANN LIMIT) FOR THE CITY OF

PISMO BEACH
RECOMMENDATION:

Adopt a Resolution accepting the Fiscal Year 2024 Appropriations Limit for the City of Pismo Beach.

EXECUTIVE SUMMARY:

The California State Constitution requires that government entities calculate and adopt an appropriations limit each year to ensure that expenses don't grow greater than allowed by law.

California Constitution Article 13B, Section 1 provides that “The total annual appropriations subject to limitation of the State and each local government in the Constitution of the State of California, Article 13B Government Spending Limitation, shall not exceed the appropriations limit of the entity of government for the prior year adjusted for the change in the cost of living and the change in population, except as otherwise provided in this article.”
The Council set the Appropriations Limit for Fiscal Year (FY) 2023 at $31,743,067. In a letter dated May 2023, the State Department of Finance (Attachment 2) informed all cities that the percentage change in the California Per Capita Personal Income that can be used for the “change in the cost of living” factor for FY 2024 is 4.44%, that the percent change in Pismo Beach’s population to be used for FY 2024 shall be a -1.17% decrease (from 7,958 to 7,865), and that the percent change in San Luis Obispo County’s population to be used for FY 2024 is a -0.50% decrease. Adjusting the FY 2023 Appropriations Limit by the above percentage changes in California Per Capita Personal Income, and in the San Luis Obispo County population, yields an Appropriations Limit of $32,985,168 for FY 2024 (see calculations, Attachment 1A).

The FY 2024 appropriations that are subject to this Limit amount to $27,800,754, which is below the FY 2024 Appropriations Limit of $32,985,168 by $5,184,415.

Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) to approve the Gann Limit for FY 2024.

FISCAL IMPACT:

None, as FY 2024 appropriations subject to Gann Limit are below the calculated Gann Limit.

9.F-1Council Agenda 6-6-2023
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ALTERNATIVES:

1. Propose different calculation factors, and recalculate the FY 2024 Gann Limit.

ATTACHMENTS:

1. Resolution

1.A. Exhibit A to Resolution: Appropriations Limit Calculation Worksheet

2. May 2023 Letter from State Dept of Finance Price and Population Letter Meeting Date: June 6, 2023 Submitted by:

Nadia Feeser, Administrative Services Director
Interim City Manager Approval:

9.F-2Council Agenda 6-6-2023
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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA ACCEPTING THE FISCAL YEAR 2024 APPROPRIATIONS LIMIT FOR

THE CITY OF PISMO BEACH
WHEREAS, Article XIII-B of the California Constitution provides that the total annual appropriations subject to limitation of each governmental entity shall not exceed the Appropriations Limit of such governmental entity for the prior year, adjusted for changes in population and inflation as mandated by Proposition 4 (commonly called the “Gann Limit”), passed in November 1979, and Proposition 111, passed in June 1990, except as otherwise provided for in said Article XIII-B and implementing State statutes; and WHEREAS, pursuant to Article XIII-B of said California Constitution, and Section 7900 et seq. of the California Government Code, the City is required to set its Appropriations Limit for each fiscal year; and
WHEREAS, the State Department of Finance has provided the required information on the change in California Per Capita Personal Income and on the change in population for the County of San Luis Obispo to be used for adjusting the FY 2023 Appropriations Limit to calculate the FY 2024 Appropriations Limit; and
WHEREAS, the City has used the change in California Per Capita Personal Income and change in San Luis Obispo County population data provided by the State Department of Finance in May 2023 to calculate the FY 2024 Appropriations Limit, and, pursuant to Section 7910 of California Government Code, has made available to the public the documentation used to calculate the FY 2024 Appropriation Limit (provided as Exhibit A).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach that said Appropriation Limit for Fiscal Year FY 2024 shall be set in the amount of $32,985,168.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk

9.F-3Council Agenda 6-6-2023
Attachment 1
Packet Page 43

City of Pismo Beach
Appropriations Limit Calculation Worksheet
For
Fiscal Year 2023-2024
FY 2023 Appropriations Subject to Limit 28,874,106$

APPROPRIATION LIMIT CALCULATION
Item #
1 FY 2023 Appropriation Limit 31,743,067$
2 Population Factor - San Luis Obispo County X 0.994953914 3 Subtotal = 31,582,888$
4 California Per Capita Personal Income Factor X 1.0444000 5 Total Adjustment %X 1.0391299
6 FY 2024 APPROPRIATION LIMIT (3) X (4) 32,985,168$
7 Annual Adjustment in Dollars (1) X (5)1,242,102$
8 FY 2024 Appropriations Subject to Limit 27,800,754$
9 Over (Under) Limit (5,184,415)$

9.F-4Council Agenda 6-6-2023
Attachment 1.A
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9.F-5Council Agenda 6-6-2023
Attachment 2
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9.F-6Council Agenda 6-6-2023
Attachment 2
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9.F-7Council Agenda 6-6-2023
Attachment 2
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.G
SUBJECT/TITLE:

NOTICE OF COMPLETION FOR THE CITY CORPORATION YARD MAINTENANCE BUILDING REMODEL & ADDITION, CITY HALL 1ST FLOOR SAFETY

ENHANCEMENT AND EMPLOYEE LOUNGE TENANT IMPROVEMENTS PROJECT RECOMMENDATION:

BACKGROUND:

On May 18, 2021, the City Council awarded a contract to Quincon, Inc. for the City Corporation Yard Maintenance Building Remodel & Addition, City Hall 1st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project. The project included a remodel and addition to the Facilities Building at the Corporation Yard, safety enhancements for the 1st floor of City Hall and tenant improvements to create an employee lounge.

Conclusion and Recommendation
Quincon, Inc. has completed the contracted services and the City Corporation Yard Maintenance Building Remodel & Addition, City Hall 1st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project has been completed in accordance with the plans, specifications, and contract documents. Staff recommends that the City Council accept the project as complete and authorize the Notice of Completion (Attachment 1) to be recorded at the County Clerk’s office.

FISCAL IMPACT:

There is no direct fiscal impact associated with this action.

ALTERNATIVES:

1. Since Quincon, Inc. has completed its contractual obligations, the only option recommended is for City Council to approve the Notice of Completion.

ATTACHMENTS:

1. Notice of Completion
Meeting Date: June 6, 2023 Prepared by:

Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine. P.E., Director
Interim City Manager Approval:

Council Agenda 6-6-2023 9.G-1
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RECORDING REQUESTED BY:

WHEN RECORDED, RETURN TO:

CITY CLERK

CITY OF PISMO BEACH
760 MATTIE ROAD
PISMO BEACH, CA 93449

NO TRANSFERORS
This document is recorded for the benefit of the City of Pismo Beach, a Municipal Corporation, and is exempt from fee per Government Code Section 27383.

NOTICE OF COMPLETION AND ACCEPTANCE

FOR THE CITY CORPORATION YARD MAINTENANCE BUILDING REMODEL & ADDITION, CITY HALL 1ST FLOOR SAFETY ENHANCEMENT AND EMPLOYEE

LOUNGE TENANT IMPROVEMENTS PROEJCT
NOTICE IS HEREBY GIVEN by the City of Pismo Beach in the County of San Luis Obispo, State of California, as follows:

1.That on the 6th of June 2023, the project hereunder described was considered completed and accepted by the City Council of the City of Pismo Beach.

2.That the description of said project is the construction of the City Corporation Yard Maintenance Building Remodel & Addition, City Hall 1st Floor Safety Enhancement and Employee Lounge Tenant Improvements Project, for the City of Pismo Beach.

3.That the name of the political subdivision controlling said project, and the owner of the land upon which the project was constructed, is the City of Pismo Beach, in the County of San Luis Obispo, State of California, whose address is 760 Mattie Road, Pismo Beach, CA 93449.

4.That the name of the owner/contractor on said project is Quincon, Inc., 200 South 13th Street, Ste 101, Grover Beach, CA 93433.

5.The name of the Surety on the project is Great American Insurance Company, 750 The City Drive South, Suite 470, Orange, CA 92868.

I certify (or declare) under penalty of perjury that the foregoing is true and correct.

Date:

Jorge Garcia, Interim City Manager
Attest:

Erica Inderlied, City Clerk
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item 9.H
SUBJECT/TITLE:

COOPERATION AGREEMENT WITH THE COUNTY OF SAN LUIS OBISPO FOR

PARTICIPATION IN THE SAN LUIS OBISPO URBAN COUNTY COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FEDERAL PROGRAM
RECOMMENDATION:

BACKGROUND:

As in previous years, the City has an opportunity to join the San Luis Obispo Urban County (Urban County) to receive Community Development Block Grant (CDBG) funds from the Department of Housing and Urban Development (HUD) for Program Years 2024 through 2027. The County of San Luis Obispo provided a Notice of Opportunity Letter to the City, which is included as Attachment 2. Staff anticipates the City would continue to be eligible for CDBG funds consistent with previous Program Years, approximately $35,000 each year of the Agreement.

The City has participated in the Urban County program since 2014, and it has proven to be a mutually beneficial partnership. The current (2021-2023) Cooperation Agreement with the County will expire on June 30, 2023. Should the Council wish to continue participation in the Urban County Program, it may do so by adopting the Resolution provided as Attachment 1, which would approve the Cooperation Agreement with the County, provided as Attachment 1A. The Agreement is largely the same as the previous Agreement.

The City could apply directly to HUD for CDBG and HOME funds. However, the City’s past direct application experience to HUD was not highly ranked, nor were any CDBG funds received, because Pismo Beach has a relatively small number of low-income individuals. Circumstances in the City have not changed to the degree to cause staff to think that a future direct application to HUD for CDBG funds would be successful.

The Agreement also references the HOME Investment Partnerships Act (HOME) and Emergency Solutions Grant (ESG) programs. These programs are also designed to assist low-income household and individual housing needs. The County seeks advisement from all entities in the Urban County program regarding these funding sources, but ultimately makes the decisions on the projects for which HOME and ESG would support.

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Conclusion and Recommendation
Based on the results of previous direct applications for CDBG funds, the consistency of the Cooperation Agreement, and the ease of administration of the CDBG program through participation in the Urban County, staff recommends the City Council adopt a Resolution (Attachment 1) authorizing the City Manager to enter into a Cooperation Agreement continuing the City’s participation in the San Luis Obispo Urban County.

FISCAL IMPACT:

Since revenues and expenditures are generally equal for the CDBG program, there is a net zero impact on the General Fund. Additionally, there is no fund matching requirement for the CDBG program. Staff will continue to return to the Council twice each year regarding preliminary and final CDBG allocation recommendations.

ALTERNATIVES:

1. Do not adopt the Resolution; direct staff to notify the County of San Luis Obispo and HUD that the City will not participate in the Urban County, and apply directly to HUD for CDBG and HOME funds.

2. Do not adopt the Resolution; direct staff to notify the County of San Luis Obispo and HUD that the City will not participate in the Urban County, and do not apply directly to HUD for CDBG and HOME funds.

3. Provide other direction to staff.

ATTACHMENTS:

1. Resolution
1A. Exhibit A to Resolution – Cooperation Agreement for Joint Participation in the San Luis Obispo Urban County

2. Invitation Letter from County of San Luis Obispo
Prepared by: Cory Hanh, Planning Manager Meeting Date: June 6, 2023 Submitted by: Matthew Downing, Community Development Director Interim City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA, APPROVING A COOPERATION AGREEMENT WITH THE COUNTY

OF SAN LUIS OBISPO FOR PARTICIPATION IN THE SAN LUIS OBISPO URBAN

COUNTY FOR THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM FOR PROGRAM YEARS 2024-2027
WHEREAS, the County of San Luis Obispo (“County”), a political subdivision of the State of California, and the City of Pismo Beach (“City”), a municipal corporation, desire to participate in the Community Development Block Grant (“CDBG”) Entitlement Program administered by the U.S. Department of Housing and Urban Development (“HUD”); and WHEREAS, said program will promote public health, safety, and welfare by providing grant funds to be used by the City and County (“Parties”) to improve housing opportunities for low- and moderate-income households, to encourage economic reinvestment, to improve community facilities and public services, and to provide other housing-related facilities or services; and
WHEREAS, HUD requires that the Parties enter into a cooperation agreement to define their rights and obligations as a prerequisite of participation in the San Luis Obispo Urban County; and
WHEREAS, the Parties have developed such agreement that automatically renews for subsequent three-year increments, unless the City provides written notice of its intent to not participate in a new qualification period; and
WHEREAS, the proposed Cooperation Agreement is consistent with the General Plan and with City and County policies encouraging cooperation between agencies on issues of regional significance, such as affordable housing; and WHEREAS, the proposed Cooperation Agreement will promote public health, safety, and welfare by enabling the City and County to participate in HUD’s CDBG program under an “Urban County” entitlement; thus, making available funds for a variety of housing, economic development, and public services programs not otherwise available; and WHEREAS, the City and County intend to enter into sub-recipient agreements that will establish administrative policies and procedures, performance standards, and funding schedules for future housing and human services programs; and WHEREAS, the proposed Cooperation Agreement is not a “project” for purposes of compliance with the provisions of the California Environmental Quality Act and is therefore exempt from environmental review.

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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach as follows:

1. The City Council does hereby authorize the City Manager to enter into the Cooperation Agreement with the County to enable joint participation in HUD’s CDBG program in the form attached hereto as Exhibit A; and

2. The City Manager is hereby authorized to act on behalf of the City in connection with the implementation of the Agreement, ongoing operation of the CDBG program, and all other activities necessary to carry out the intent of the Cooperation Agreement and amendments thereto.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
__________________________ __________________________
Ed Waage, Mayor Erica Inderlied, City Clerk

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A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS

OBISPO AND THE CITY OF PISMO BEACH FOR JOINT PARTICIPATION IN

THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE HOME

INVESTMENT PARTNERSHIPS PROGRAM, AND THE EMERGENCY
SOLUTIONS GRANT PROGRAM FOR FISCAL YEARS 2024 THROUGH 2026

THIS COOPERATION AGREEMENT is made and entered into on the date and year last written below, by and between the County of San Luis Obispo, a political subdivision of the State of California, hereinafter called “County,” and the City of Pismo Beach, a municipal corporation of the State of California, located in the County of San Luis Obispo, hereinafter called “City;” jointly referred to as “Parties”.

WITNESSETH

WHEREAS, in 1974, the U.S. Congress enacted, and the President signed a law entitled, The Housing and Community Development Act of 1974, herein called the “Act.” The Act is omnibus legislation relating to federal involvement in a wide range of housing and community development activities and contains eight separate titles; and

WHEREAS, Title I of the Act is entitled “Community Development” and governs programs for housing and community development within metropolitan cities and urban counties or communities by providing financial assistance annually for area-wide plans and for housing, public services, and public works programs; and

WHEREAS, the Community Development Block Grant Program
(hereinafter referred to as “CDBG”), the HOME Investment Partnerships Act Program (hereinafter referred to as “HOME”), and the Emergency Solutions Grant Program (hereinafter referred to as “ESG”) are consolidated under Title I of the Act; and

WHEREAS, the County has requested of the federal Department of Housing and Urban Development, hereinafter referred to as “HUD,” designate the County as an “urban county;” and

WHEREAS, the County needs to requalify as an urban county and will be eligible to receive CDBG funds provided that the County’s entitled cities

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defer their entitlement to the County to enable both the County and the entitlement cities to jointly participate in the program; and

WHEREAS, the City desires to participate jointly with the County in said program; and

WHEREAS, if HUD redesignates the County as an urban county, then the County may also be eligible to receive funds from the HOME Program and the ESG Program; and

WHEREAS, the CDBG Regulations issued pursuant to the Act provide qualified urban counties must submit an application to HUD for funds, and cities and smaller communities within the metropolitan area not qualifying as metropolitan cities may join the County in said application and thereby become a part of a more comprehensive County effort; and

WHEREAS, as the urban county applicant, the County must take responsibility and assume all obligations of an applicant under federal statues, including: the analysis of needs, the setting of objectives, the development of community development and housing assistance plans, the consolidated plan, and the assurances of certifications; and

WHEREAS, by executing this Agreement, the Parties hereby give notice of their intention to participate in the urban county CDBG, HOME, and ESG Programs.

NOW THEREFORE, in consideration of the mutual promises, recitals and other provisions hereof, the Parties agree as follows:

SECTION I. General.

A. Responsible Officers. The Director of the County of San Luis Obispo Department of Social Services (hereinafter referred to as “Director”) is hereby authorized to act as applicant for the CDBG, HOME, and ESG Programs and to administer funding and activities under the programs. The City Manager is hereby authorized to act as the responsible officer of the City under the programs.

B. Full Cooperation. Parties agree to fully cooperate and to assist each other in undertaking eligible grant programs or projects, including but

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not limited to community renewal and lower-income housing assistance activities, specifically urban renewal, and publicly assisted housing; public services; and economic development.

C.Term of Agreement – Automatic Renewal Provision. The term of this Agreement shall be for a period of three (3) years commencing July 1, 2024, through June 30, 2027. In addition, this Agreement provides for automatic renewal for participation in successive three- year qualification periods, unless the City provides written notice at least 60 days prior to the end of the term that it elects not to participate in a new qualification period. The County will notify the City in writing prior to renewing the Cooperation Agreement for the Urban County for an additional three (3) year term of its right not to participate in the Urban County for a successive three-year term.

The Parties agree to adopt amendments to this Agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in an Urban County Qualification Notice by HUD for a subsequent three-year Urban County qualification period, prior to the subsequent three-year extension of the term. Any amendment to this Agreement shall be submitted to HUD as required by the regulations and any failure to adopt required amendments will void the automatic renewal of this Agreement for the relevant qualification period.

This Agreement remains in effect until the CDBG, HOME, and ESG Program funds and program income received with respect to the three-year qualification period, and the subsequent three-year renewals are expended, and the funded activities are completed. The Parties may not terminate or withdraw from this Agreement while this Agreement remains in effect.

D.Scope of Agreement. This Agreement covers the following formula funding programs administered by HUD where the County is awarded and accepts funding directly from HUD: the CDBG Program, the HOME Program, and the ESG Program.

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SECTION II. Preparation and Submittal of CDBG Funding Applications.

A. Inclusion of City as Applicant. The Parties agree the City shall be included in the application the County shall submit to HUD for Title I Housing and Community Development Block funds under the Act.

B. Consolidated Plan. The City shall assist the County by preparing a community development plan, for the period of this Agreement, which identifies community development and housing needs, projects, and programs for the City; and specifies both short and long-term City objectives, consistent with requirements of the Act.

County agrees to: (1) include the City plan in the program application, and (2) include City’s desired housing and community development objectives, policies, programs, projects and plans as submitted by the City in the County’s consolidated plan.

C. Application Submittal. The County agrees to commit sufficient resources to completing and submitting the Consolidated Plan and supporting documents to HUD in time for the Parties to be eligible to receive funding beginning July 1, 2024, and to hold public hearings as required to meet HUD requirements.

D. County Responsibility. Parties agree the County shall, as applicant, be responsible for holding public hearings and preparing and submitting the CDBG funding application and supporting materials in a timely and thorough manner, as required by the Act and the federal regulations established by HUD to secure entitlement grant funding beginning July 1, 2024.

E. Grant Eligibility. In executing this Agreement, the Parties understand they shall not be eligible to apply for grants under the Small Cities or State CDBG Programs for appropriations for fiscal years during the period in which the Parties are participating in the Urban County CDBG entitlement program; and further, the City shall not be eligible to participate in the HOME, or ESG Programs except through the Urban County.

SECTION III. Program Administration.

A. Program Authorization. The Director is hereby authorized to carry out activities that will be funded from the annual CDBG, HOME, and

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ESG Programs from program years 2024, 2025, and 2026
appropriations and from any program income generated from the expenditure of such funds.

B.Responsibilities of Parties. The Parties agree the County shall be the governmental entity required to execute any grant agreement received pursuant to the CDBG, HOME, and ESG applications, and subject to the limitations set out in this Agreement, the County shall thereby become liable and responsible thereunder for the proper performance of the plan and CDBG, HOME, and ESG under County programs. County agrees to perform program
administrative tasks such as environmental clearance under the National Environmental Policy Act (NEPA), subrecipient agreements and monitoring of subrecipients. The City agrees to act in good faith and with due diligence in performance of the City obligations and responsibilities under this Agreement and under all subrecipient agreements. The City further agrees that it shall fully cooperate with the County in all things required and appropriate to comply with the provisions of any Grant Agreement received by the County pursuant to the Act and its Regulations.

C.City Assistance. The City agrees to undertake, conduct, perform or assist the County in performing the essential community development and housing assistance activities identified in the City’s community development plan. Pursuant to the Act and pursuant to 24 CFR 570.501(b), the City is subject to the same requirements applicable to subrecipients, including the requirement of a written agreement with the County as set forth in 24 CFR 570.503.

SECTION IV. Use of Program Funds.

A.Allocation of CDBG funds. All funds received by the County pursuant to this Agreement shall be identified and allocated, as described below, to the specific projects or activities set out in the application, and such allocated amounts shall be expended exclusively for such projects or activities; provided, however, that a different distribution may be made when required by HUD to comply with Title I of the Housing and Community Development Act of 1974, as amended.

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1)Metropolitan Cities’ Allocation. The Parties agree the County shall make available to the City a total amount of CDBG funds equal to that which the City would have been entitled had it applied separately as a “metropolitan city,” using HUD allocation formulas as applied by the County, except that an amount equal to thirteen (13) percent of the Metropolitan Cities’ allocations of CDBG funds will be deducted by the County to meet its
obligations under the terms of this Agreement and/or HUD requirements for administrative costs. Further, with respect to the availability of the funds, the County agrees to fully cooperate and assist the City in expending such funds.
2)Non-Metropolitan Cities’ Allocation. The County agrees to allocate a portion of CDBG program funds to the non-
Metropolitan, incorporated cities participating in the program.

The amount of allocation per city shall be equal to that which the Urban County formula award from HUD increases as a
result of the HUD allocation formulas as applied by the County, except that an amount equal to thirteen (13) percent of the Non-Metropolitan Cities’ allocations of CDBG funds will be deducted by the County to meet its obligations under the terms of this Agreement and/or HUD requirements for administrative costs.
3)Urban County. Parties shall not recommend a CDBG award of less than $8,000 for any one project or program due to the staff cost of processing such awards in compliance with federal requirements. A project or program recommended to receive an amount less than $8,000 can still receive an award if any other Party or Parties make an award, which is aggregated to be greater than $8,000.
4)Administrative Costs. The County hereby acknowledges the City, as a subrecipient defined in 24 CFR 570.500(c) and its eligibility to incur administrative costs per 24 CFR 570.206, or as otherwise negotiated and approved in the Action Plan for related Planning and Capacity Building costs per 24 CFR 570.205. The City shall submit invoices and supporting

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documentation to the County for reimbursement of eligible administrative costs in accordance with the following schedule:

2024 Program Year: Monday, June 23, 2025
2025 Program Year: Monday, June 22, 2026
2026 Program Year: Monday, June 21, 2027

Administrative funds that are not drawn down following the review and approval by county staff by the deadlines above will be used to reimburse the County’s administrative costs.

B. Availability of Funds. The County agrees to make CDBG funds available to all participating incorporated cities as set out here when HUD makes the CDBG funds available to it. The County shall immediately notify the participating incorporated cities of the availability of the funds.

It is understood by the Parties, hereto, the CDBG funds being used for the purposes of this Agreement are funds furnished to the County, through HUD, pursuant to the provisions of the Act.

Notwithstanding any other provision of this Agreement, the liability of the County shall be limited to CDBG funds available for the Project. The City understands that the County must wait for release of CDBG funds from HUD before CDBG funds may be advanced or reimbursed. The County shall incur no liability to the City, its officers, agents, employees, suppliers, or contractors for any delay in making any such payments.

C. Public Services Costs. The County agrees that after the availability of CDBG program funds to the City, the County shall not use its remaining balance of funds in any way that would limit the City’s ability to use its CDBG funds to the maximum extent allowed by HUD for public service purposes.

D. Income Generated. The City shall notify the County of any income generated by the expenditure of CDBG funds received by the City.

Such program income may be retained by the City subject to the provisions of this Agreement, the Act, and its Regulations. Any

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program income retained must only be used for eligible activities in accordance with all CDBG requirements as they apply.

E. Use of Program Income. The County shall monitor the use of any program income, requiring appropriate record-keeping and reporting by the City as may be needed for this purpose, and shall report the use of such program income to HUD. In the event of close-out or change of status of the City, all program income on hand or received by the City subsequent to the close-out or change of status shall be paid to the County. In the event that the City withdraws from the Urban County to become an entitlement grantee, as provided under 24 CFR 570.504, all program income on hand or received by the City from Urban County activities shall be retained by the City to be used as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds.

F. Change in Use of Property. The City shall notify the County of any modification or change in the use of real property acquired or improved in whole or in part using CDBG funds that is within the control of the City, from that use planned at the time of acquisition or improvement including disposition. Such notification shall be made within thirty (30) calendar days of such change of use and comply with the provisions of 24 CFR 570.505.

G. Fair Housing Implementation. The Parties agree no Urban County funding shall be allocated or expended for activities in or in support of any cooperating unit of general local government that does not affirmatively further fair housing within its own jurisdiction or that impedes the County’s actions to comply with its fair housing certification.

H. Conflict Resolution. In the event of disagreement between the County and the City as to the allocations, disbursement, use, or reimbursement of CDBG funds, the Parties agree to accept HUD’s written determination as to the appropriate resolution or disposition of funds to the extent HUD is willing to resolve such disagreement.

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I. Consolidated and Further Continuing Appropriations Act. The City may not sell, trade, or otherwise transfer any portion of CDBG funds to another metropolitan city, Urban County, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits, or non-Federal considerations, but must use such funds for activities eligible under Title I of the Act.

J. Special Provisions for the Urban County.

(1) To affirmatively further fair housing and implement the Analysis of Impediments to Fair Housing Choice or better known as the Fair Housing Plan, the cities are encouraged to contribute CDBG funds to affordable housing projects when there is an eligible CDBG component in the proposal that is located within the City’s or County’s jurisdiction.

(2) The County will enforce remedies for noncompliance pursuant to 2 CFR Part 200.338 and allowed per 2 CFR Part 200.207 by withdrawing CDBG funds for under-performing projects or programs not implemented during the agreed timeframe identified in the subrecipient agreement.

SECTION V. Amendment or Extension of Agreement.

A. Subrecipient Agreement. For each fiscal year during the term of this Agreement, the County and the City shall enter into a Subrecipient Agreement, prepared jointly by the County and the City, which identifies a project or program that the County will administer with the City’s CDBG entitlement funds during that program year. The Subrecipient Agreement will set forth the minimum requirements found at 24 CFR 570 and as otherwise required by applicable federal laws. In addition, the agreements will provide project changes, time schedule for completion of the project(s), deliverable checklist, and additional funding sources, if any. If substantial compliance with the completion schedule cannot be met by the City due to unforeseen or uncontrollable circumstances, then the County may extend the schedule for project completion, as allowed by federal regulations.

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B.Amendments. Any amendments to this Agreement shall be in writing. Parties agree any such fully executed amendment or amendments to this Agreement may be entered into at any time if required or necessary to implement the plans contemplated hereunder, or to comply with any grant agreement or the regulations issued pursuant to the Act.

SECTION VI. Compliance with Federal Regulations.

A.General. The Parties agree to take all actions necessary to assure compliance with the Urban County’s certifications required by section 104(b) of Title I of the Housing and Community
Development Act of 1974, as amended, regarding Title VI of the Civil Rights Act of 1964, 24 CFR part 1, the Fair Housing Act, affirmatively furthering fair housing, Section 109 of Title I of the Housing and Community Development Act of 1974; the National Environmental Policy Act of 1969; the Uniform Relocation Assistance and Real Property Acquisition Act of 1970; regulations at 24 CFR part 100, and will affirmatively further fair housing and other applicable laws. Furthermore, the Parties agree to implement regulations at 24 CFR part 6, which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR part 8, Title II of the Americans with Disabilities Act, and the implementing regulations at 28 CFR part 35, the Age Discrimination Act of 1975, and the implementing regulation at 24 CFR part 146, and Section 3 of the Housing and Urban Development Act of 1968.

B.Community Participation. The Parties agree to comply with federal community participation requirements of 24 CFR Part 91 and provide community members with the following.
1) An estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and
2) A plan for minimizing displacement of persons as a result of CDBG-assisted activities and programs, and to provide
assistance to such persons.

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C. Community Participation Plan. The Parties agree to follow a community participation plan which:

1) Provides for and encourages community members
participation, particularly those of low or moderate income who reside in slum or blighted areas where CDBG funds are
proposed to be used;

2) Provides community members with reasonable and timely access to local meetings, staff reports, and other information relating to grantee’s proposed use of funds, as required by HUD regulations related to the actual use of funds under the Act;

3) Provides for public hearings to obtain community members’ views and to respond to proposals and questions at all stages of the community development program, including at least: 1) formulation of needs; 2) review of proposed grant activities; and 3) review of program performance; for which public hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation of handicapped persons;

4) Provides a timely written answer to written complaints and grievances, within 15 working days, where practicable.

5) Identifies how the needs of non-English speaking residents will be met in the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate.

6) Identifies the use of non-traditional methods of community outreach, including the provision of CDBG documents in a user- friendly format, including but not limited to Braille, large print, oral format, and delivering copies to homebound individuals.

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D. The Parties hereby certify, to the best of their knowledge and belief, that:

1) Conflict of Interest. No federal grant monies have been paid or will be paid, by or on behalf of the Parties, to any officer or employee or any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or
modification of any federal contract, grant, loan, or cooperative agreement.

2) Influence. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard form LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3) Certifications Disclosure. Parties agree to include this certification in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements), and that all grant subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was executed.

E. Certification Regarding Policies Prohibiting Use of Excessive Force and Regarding Enforcement of State and Local Laws Barring Entrances.

In accordance with Section 519 Public Law 101-144 (the 1990 HUD Appropriations Act), the City certifies that it has adopted and is enforcing.

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1) A policy prohibiting the use of excessive force by law enforcement agencies within their respective jurisdictions against any individuals engaged in non-violent civil rights demonstrations; and

2) A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights
demonstrations within their jurisdictions.

SECTION VII. Execution of Agreement and Recordkeeping.

A. HUD Certification. The Director is hereby authorized to execute and submit to the County the HUD Certification Form with respect to the community development activities carried out within the boundaries of the City. It is further understood that the County will rely upon the certification executed by the Director for purposes of executing a certification form for submission to HUD.

B. Maintenance of Records. The City shall maintain records of activities for any projects undertaken pursuant to the program and said records shall be open and available for inspection by auditors assigned by HUD and/or the County upon reasonable notice during the normal business hours of the City.

SECTION IX. Signatures

A. Agreement Signatures. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, when taken together, shall constitute one and the same agreement. This Agreement may be executed and delivered by facsimile or scanned signature by any of the Parties and the receiving Party may rely on the receipt of such document so executed and delivered by facsimile or email as if the original had been received.

B. Official Capacity. The Parties hereto have caused this Agreement to be executed and attested by their proper officer thereunder duly authorized.

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IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and the year set forth below.

COUNTY OF SAN LUIS OBISPO, A Political Subdivision of the State of California

________________________________
Chairperson of the Board of
Supervisors

ATTEST:

JOHN NILON
Ex-Officio Clerk of the Board of Supervisors

By:

Deputy Clerk

Dated:

[SEAL]

APPROVED AS TO FORM AND LEGAL EFFECT:

RITA L. NEAL
County Counsel

By:

Deputy County Counsel

Dated:

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CITY OF PISMO BEACH
BY:

Jorge Garcia

INTERIM CITY MANAGER
Date:

ATTEST:

BY:

Erica Inderlied

CITY CLERK
Date:

APPROVED AS TO FORM:

BY:

Dave Fleishman

CITY ATTORNEY
Date:

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County from applying to the State for Home Funds, State CDBG Funds or State ESG funds. As a participant in the Urban County, the City would be ineligible to apply for grants under the State CDBG Program.

If the City chooses to be excluded from the Urban County, the City is required to notify the County and HUD field office by June 12, 2023.

If you have any questions or concerns regarding th is process or the County's HUD programs, please contact Marge Castle, Program Manager at (805) 788-9491.

Best regards/
)
j-
County of San Luis Obispo Department of Social Services 3433 South Higuera Street. San Luis Obispo, CA 93401-7301 I P.O. BOX 8119, San Luis Obispo, CA 93403-8119 I (P) 1-800-834-3002 I (F) 805-781-1686 I slocounty.ca.gov/dss 9.H-21Council Agenda 6-6-2023 Attachment 2
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.I
SUBJECT/TITLE:

CONTRACT AMENDMENT #2 WITH BRENNTAG PACIFIC FOR SUPPLY OF SODIUM

BISULFITE
RECOMMENDATION:

BACKGROUND:

The City of Pismo Beach’s Wastewater Treatment Plant uses sodium bisulfite during the treatment process to dechlorinate wastewater effluent prior to being discharged to the ocean. In June of 2022 through a competitive bid process, the City entered into a contract with Brenntag Pacific, Inc. (Brenntag) for one year with three options to extend the agreement for an additional one-year period.

The initial contract was executed under the City Manager’s authority on June 15, 2022 for $1.7496 per gallon, which was estimated at that time to not-to-exceed an amount of $39,900. Due to storm activity in January and March, as well as other unforeseen circumstances, that not to exceed amount was reached prior to the end of the fiscal year.

On March 21, 2023 Council authorized Amendment #1 increasing the not to exceed amount by $19,100 bringing the total FY 23 contract amount to $59,000.

Staff has requested a quote from Brenntag to continue to provide sodium bisulfite for FY

24. The quote is for $1.74 per gallon plus 8% sales tax for a total price of $1.8792 per gallon, not to exceed $56,376.

Conclusion and Recommendation
Staff recommends that Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute Amendment #2 (Attachment 1.A) to the existing Professional Services Agreement with Brenntag to supply sodium bisulfite in the amount not to exceed $56,376 in Fiscal Year 2024.

FISCAL IMPACT:

The fiscal impact of approving the attached Resolution is $56,376 in the Wastewater Enterprise Fund. The FY 2024 budget includes sufficient funds in the Wastewater Enterprise Fund de-chlorination account for the purchase of sodium bisulfite.

ALTERNATIVES:

1. Do not authorize the Resolution; provide staff with direction on how to proceed.

9.I-1Council Agenda 6-6-2023
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ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: Amendment #2
Prepared by: Meeting Date: June 6, 2023
Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:

9.I-2Council Agenda 6-6-2023
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PAGE 1 OF 1
R-2023-___
RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #2

TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH BRENNTAG PACIFIC, INC. TO SUPPLY SODIUM BISULFITE IN AN AMOUNT NOT TO EXCEED $56,376 FOR FISCAL YEAR 2024
WHEREAS, the City of Pismo Beach’s Wastewater Treatment Plant uses sodium bisulfite during the treatment process to dechlorinate wastewater effluent prior to being discharged to the ocean; and
WHEREAS, in June of 2022 through a competitive bid process, the City entered into a contract with Brenntag Pacific, Inc. (Brenntag) for one year with three options to extend the agreement for an additional one-year period; and
WHEREAS, staff requested a quote from Brenntag to continue to provide sodium bisulfite for Fiscal Year (FY) 24; and
WHEREAS, the quote is for $1.74 per gallon plus 8% sales tax for a total price of $1.8792 per gallon, not to exceed $56,376.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #2 to the existing Professional Services Agreement with Brenntag Pacific, Inc. to supply sodium bisulfite not to exceed $56,376 for FY 2024.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1

9.I-3Council Agenda 6-6-2023
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AMENDMENT # 2
to the
JUNE 15, 2022 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND BRENNTAG PACIFIC, INC.

Pursuant to the June 15, 2022 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Brenntag Pacific, Inc., hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:

1.Additional services shall be performed as set forth in the proposal dated May 16, 2023, which is attached hereto and by this reference made a part hereof.

2.Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of $1.8792 per gallon, not to exceed fifty-six thousand three hundred seventy-six dollars ($56,376), without prior written approval of the City.

3.The revised fee under the June 15, 2022 contract, plus addendums 1-2, is one hundred fifteen thousand three hundred seventy-six dollars ($115,376).

4.All other provisions of the Supply of Sodium Bisulfite agreement between City and Vendor shall remain in full force and effect.

CITY:

City of Pismo Beach, a Municipal Corporation
Signed:

Name: Benjamin A. Fine, P.E.

Title: Director of Public Works/City Engineer
Dated: ________________________________
Signed:

Name: Jorge E. Garcia
Title: Interim City Manager
Dated: ________________________________
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

Brenntag Pacific, Inc.

Signed:

Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice:
(if changed from prior agreement)
______________________________________
______________________________________
Email address for official communications:
(if changed from prior agreement)
______________________________________
Vendor Representative:
(if changed from prior agreement)
Name/Title: ____________________________
Attachment: Cost Proposal
Attachment 1.A

9.I-4Council Agenda 6-6-2023
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Price Extension
175 N Hughes Ave. Fresno, CA 93706
Robbie Bishop – Account Manager
Cust. Service # 800-350-4150 , Fax # 559-485-0605
Cell # 559-905-4211 Hm. Office # 661-387-0285
To: City of Pismo Beach
Wastewater Treatment Plant
Attn: Paula Reitsma
From: Robbie Bishop
Date: 5.16.23 2023/2024 Effective 7.1.23
Product Item Number Quantity Price
Sodium Bisulfite 25% 500 gl. $1.62 a gal. to $1.74 a gal.

Small Bulk.

Pricing is delivered to Pismo Beach, CA.

Confirming we will adjust pricing by .12 a gal. and hold for 12 months. From 7.1.23 to

7.30.24. All other terms and conditions remain the same for this price extension.

California Locations: South Gate, CA – Santa Fe Springs, CA – San Diego, CA – Fresno, CA – Richmond, CA - Imperial, CA.

Attachment 1.A

9.I-5Council Agenda 6-6-2023
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.J
SUBJECT/TITLE:

CONTRACT AMENDMENT #1 WITH OLIN CORPORATION FOR SUPPLY OF

SODIUM HYPOCHLORITE
RECOMMENDATION:

BACKGROUND:

Sodium hypochlorite is used in the City’s Wastewater Treatment Plant as a source of chlorine for disinfectant as part of the treatment process. In June of 2022 through a competitive bid process, the City entered into a contract with Olin Corp for one year with three options to extend the agreement for an additional one-year period.

The initial contract was authorized by City Council on June 7, 2022 for $2.083 per gallon, not-to-exceed an amount of $103,109 in FY 2023. Staff requested a quote from Olin Corp to continue to provide sodium hypochlorite for FY 2024. The quote is for $2.34 per gallon plus 8% sales tax for a total cost of $2.5272 per gallon, not to exceed $126,360.

Conclusion and Recommendation
Staff recommends that the Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Olin Corp to supply sodium hypochlorite in the amount not to exceed $126,360 in FY 2024.

FISCAL IMPACT:

The fiscal impact of approving the attached Resolution is $126,360 in the Wastewater Enterprise Fund. The FY 2024 budget includes sufficient funds in the Wastewater Enterprise Fund chlorine account for the purchase of sodium hypochlorite.

ALTERNATIVES:

1. Do not authorize the Resolution; provide staff with direction on how to proceed.

ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: Amendment #1
Prepared by: Meeting Date: June 6, 2023
Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:

Council Agenda 6-6-2023 9.J-1
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PAGE 1 OF 1
R-2023-___
RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1

TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH OLIN

CORPORATION, DBA OLIN CHLOR ALKALI PRODUCTS AND VINYLS (OLIN

CORP) TO SUPPLY SODIUM HYPOCHLORITE IN AN AMOUNT NOT TO EXCEED $126,360 FOR FISCAL YEAR 2024
WHEREAS, sodium hypochlorite is used in the City’s Wastewater Treatment Plant as a source of chlorine for disinfectant as part of the treatment process; and WHEREAS, in June of 2022 through a competitive bid process, the City entered into a contract with Olin Corp for one year with three options to extend the agreement for an additional one-year period; and
WHEREAS, staff requested a quote from Olin Corp to continue to provide sodium hypochlorite for FY 2024; and
WHEREAS, the quote is for $2.34 per gallon plus 8% sales tax for a total cost of $2.5272 per gallon, not to exceed $126,360.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Olin Corp to supply sodium hypochlorite in the amount of not to exceed $126,360 for Fiscal Year (FY) 2024.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 6-6-2023 9.J-2
Attachment 1
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AMENDMENT # 1
to the
JUNE 29, 2023 AGREEMENT BETWEEN THE CITY OF PISMO BEACH

AND OLIN CORPORATION, DBA OLIN CHLOR ALKALI PRODUCTS AND VINYLS Pursuant to the June 29, 2023 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Olin Corporation, dba Olin Chlor Alkali Products and Vinyls, hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:

1.Additional services shall be performed as set forth in the proposal dated May 15, 2023, which is attached hereto and by this reference made a part hereof.

2.Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of $2.5272 per gallon not to exceed one hundred twenty-six thousand three hundred sixty dollars ($126,360), without prior written approval of the City.

3.The revised fee under the June 29, 2023 contract, plus this addendum, is two hundred twenty-nine thousand four hundred sixty-nine dollars ($229,469).

4.All other provisions of the Supply of Sodium Hypochlorite agreement between City and Vendor shall remain in full force and effect.

CITY:

City of Pismo Beach, a Municipal Corporation
Signed:

Name: Benjamin A. Fine, P.E.

Title: Director of Public Works/City Engineer
Dated: ________________________________
Signed:

Name: Jorge E. Garcia
Title: In terim City Manager
Dated: ________________________________
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

Olin Corporation, dba Olin Chlor Alkali Products
and Vinyls
Signed:

Form Rev.: Jun.-2022
490 Stuart Road NE, Cleveland, Tennessee 37312
423/336-4850 • 423/336-4830
Internet Address: www.olinchloralkali.com
May 15, 2023
Billy Haas, Utilities Manager
City of Pismo Beach Public Works Department
550 Frady Lane
Pismo Beach, CA 93449
805-773-7075 Direct
Subject: ANNUAL PROPOSAL (SEMI-ANNUAL PRICING) – 12.5 WT% SODIUM HYPOCHLORITE Dear Billy:

Following our recent discussions, Olin Corporation, for and on behalf of itself and its subsidiaries (“Olin”) is pleased to provide City of Pismo Beach Public Works Department (“Buyer”) with our proposal to supply 12.5 wt% Sodium Hypochlorite to your wastewater facility. Our proposal is outlined below:

PRODUCT & GRADE: 12.5 wt% Sodium Hypochlorite, meeting the West Coast Water Treatment Specification attached hereto as Addendum A
QUANTITY: 100% of Buyer's requirements estimated to be 50,000 gallons per year, and not to exceed 125% of estimate in any contract year without Olin’s prior approval.

DELIVERY PERIOD: 07/01/2023 through 6/30/2024. Extensions upon mutual agreement PRICE & FREIGHT Sodium Hypochlorite, 12.5%
Min. delivered quantities 7/1/2023 – 12/31/2023 Semi-Annual Pricing Full Truck Load $2.34/gal + Applicable Taxes*
New pricing effective 7/1/2023 and will be negotiated semi-annual based on market conditions Note: Pricing is plus U.S. Superfund Excise Tax Surcharge ($0.004/gal. for 12.5 wt% bleach) CONTAINER: Olin's provided Tank Truck
ORIGIN: Olin’s Primary Shipping Point, Pittsburg, CA or other preferred shipping point DESTINATION: Buyer’s Wastewater Treatment Facility in Pismo Beach, CA PAYMENT TERMS: Net thirty (30) days from date of invoice ADDITIONAL PROVISIONS: •Seller reserves the right by written notice given at any time before shipment, to increase the price, if there is any increase in the price or cost of the product(s) to Seller due to increases in the cost of raw materials (including energy), labor or transport or any other causes beyond the control of Seller, provided that Seller gives advance notice to Buyer of any such price adjustment including reasonable explanations for this adjustment. •This proposal is made subject to the execution by the parties of a sales contract in a form to be agreed.
•Tank truck detention charges incurred at destination shall be for Buyer’s account.

Council Agenda 6-6-2023 9.J-4
Attachment 1.A
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Supply Proposal Page 2
•Product shipped shall meet Olin’s specification at delivery, copy of which is attached. •Olin reserves the right to cancel this proposal at any time prior to mutual agreement and execution by the parities of a sales contract, and in any event this proposal may expire if sales contract is not executed by Buyer on or before the 15th day following the date hereof.

We trust the above meets with your approval. Should you require any assistance, or have any questions concerning this proposal, please feel free to contact us at your earliest convenience.

Yours truly,
Jason Cho
Jason Cho
Account Manager
Attachments: West Coast Water Treatment Specification
Council Agenda 6-6-2023 9.J-5
Attachment 1.A
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #11.A
SUBJECT/TITLE:

EXTENSION OF INTERIM URGENCY ORDINANCE IMPOSING A CITYWIDE

MORATORIUM PROHIBITING THE ISSUANCE OF SHORT-TERM RENTAL LICENSES PURSUANT TO GOVERNMENT CODE SECTION 65858
RECOMMENDATION:

1. Conduct a Public Hearing to receive input on the extended urgency ordinance;

2. Adopt an Extended Interim Urgency Ordinance imposing a moratorium on the issuance of short-term rental licenses pursuant to Government Code Section 65858.

BACKGROUND:

On June 21, 2022, the City Council adopted an urgency ordinance (O-2022-005) imposing a moratorium on the issuance of short-term rental licenses pursuant to Government Code Section 65858. On August 2, 2022, the City Council adopted an urgency ordinance (O-2022-007) extending the moratorium on the issuance of short-term rental licenses pursuant to government Code Section 65858 while updates to the short- term rental regulations were developed to address a growing impact on the city’s residential neighborhoods. The extended urgency ordinance is set to expire on June 20, 2023. On May 2, 2023, the City Council considered initial modifications to the short-term rental regulations, but expressed concern that the modifications proposed did not do enough to protect residential neighborhoods within the city.

Under Government Code Section 65858, the original, combined 12-month urgency ordinances implemented by O-2022-005 and O-2022-007 may be extended once more for an additional year. This extension would be accomplished via an urgency ordinance adopted pursuant to Government Code Section 65858 that would continue the suspension of land use regulations, which requires the ordinance be adopted by at least a 4/5 vote. Based upon direction received from the Council on May 2, 2023, staff continues researching potential regulations to address the Council’s concerns related to short-term rentals. Accordingly, staff recommends an extension of the existing urgency ordinances for an additional year as provided by Government Code. This extension of the temporary moratorium will allow the City time to identify appropriate regulations to address Council direction. This should permit adequate time for the Planning Commission to complete its review and forward its recommendations to the Council. Once a permanent ordinance is approved, the moratorium will be rescinded to align with the new regulations. Pursuant to Government Code Section 65858(d), the City Council must issue a report of the steps it has taken to alleviate the need for an urgency zoning ordinance; this report is provided as Attachment 2.

Conclusion and Recommendation
Staff recommends that the Council conduct a public hearing to receive public input on the proposed ordinance, then adopt the extended interim urgency ordinance (Attachment 1) Council Agenda 6-6-2023 11.A-1
Packet Page 81

to continue a moratorium on the issuance of short-term rental licenses while staff develops appropriate regulations to minimize impacts of short-term rentals on residential neighborhoods.

If Council acts to extend the Urgency Ordinance, the Extended Interim Urgency Ordinance (Attachment 1) will expire June 20, 2024. As outlined above, this adoption requires at least a four-fifths vote of the Council, in accordance with Government Code Section 65858(a).

FISCAL IMPACT:

No fiscal impact is anticipated from the extension of the urgency ordinance itself. Staff costs that will be incurred in drafting a future ordinance are unknown.

ALTERNATIVES:

1. Do not adopt the urgency extension ordinance. The existing moratorium would expire on June 20, 2023.

ATTACHMENTS:

1. Proposed urgency extension ordinance

2. City Attorney Memorandum regarding status of urgency ordinance Prepared by: Meeting Date: June 6, 2023
Matthew Downing, Community Development Director
David M. Fleishman, City Attorney
Submitted by: Matthew Downing, Community Development Director Interim City Manager Approval:

Council Agenda 6-6-2023 11.A-2
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ORDINANCE NO. O-2023-XXX

AN EXTENDED INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF PISMO BEACH, CALIFORNIA IMPOSING A MORATORIUM ON THE

ISSUANCE OF SHORT-TERM RENTAL LICENSES PURSUANT TO GOVERNMENT CODE SECTION 65858
WHEREAS, Pismo Beach is a popular tourist destination, drawing visitors from around the world to enjoy the Pacific Ocean, the beach, and recreational opportunities available in and around Pismo Beach; and
WHEREAS, one of the City Council’s 2022 and 2023 goals is to build on the strength of the City’s local community to preserve the City’s “Classic California” charm and ensure an exceptional quality of life for residents; and
WHEREAS, the City Council recognizes the need to balance the provision of transient lodging options other than traditional hotels and motels for visitors with the needs of residents working in and around Pismo Beach to have affordable housing options; and WHEREAS, like many cities on the Central Coast, the city of Pismo Beach has a shortage of rental and for-sale housing affordable to people working in Pismo Beach and surrounding communities; and
WHEREAS, Chapter 5.22 of the Pismo Beach Municipal Code currently requires operators of short-term rentals and homestays to obtain a short-term rental license prior to engaging in the short-term rental business and as a condition of engaging in such business; and
WHEREAS, the City of Pismo Beach currently does not limit the number of short-term rental or homestay licenses that may be issued, either city-wide or in any neighborhood where such short-term rentals are allowed; and
WHEREAS, anecdotal evidence suggests that the COVID-19 pandemic has exacerbated the housing shortage, as people have moved to Pismo Beach and the Central Coast from more urban communities, and some housing units previously used as long-term rentals were sold to buyers intending to occupy them on either a full-time or part-time basis; and WHEREAS, the City has received complaints from neighbors of properties used as short- term rentals concerning parking, noise, trash, crowding, and other issues; and WHEREAS, it is in the interest of the City and its residents that the City undertake a review to consider zoning, land use, and regulatory measures to limit or otherwise regulate the number, location, and/or other aspects of short-term rental properties in Pismo Beach; and
Council Agenda 6-6-2023 11.A-3
Attachment 1
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WHEREAS, Article XI, Section 7 of the California Constitution authorizes the City to make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and
WHEREAS, the City Council finds that there is a current and immediate threat to the public health, safety, and welfare associated with the lack of long-term rental housing in Pismo Beach, that there is a link between the prevalence of short-term rental properties and the lack of long-term rental housing, and that the issuance of additional short-term rental and homestay permits while the City undertakes a review and consideration of measures to regulate short-term rentals would exacerbate the threat and diminish or postpone the effectiveness of such measures; and
WHEREAS, California Government Code Section 65858 expressly authorizes the City Council to adopt by four-fifths (4/5) vote, without following the procedures otherwise required for the adoption of a zoning ordinance, an urgency ordinance that would go into effect immediately following its passage, which is necessary for the immediate protection of the public health, safety, and welfare; and
WHEREAS, on June 21, 2022, the City Council adopted Ordinance O-2022-005 as an interim urgency ordinance imposing a temporary moratorium on the issuance of short- term rental licenses pursuant to Government Code Section 65858 to provide the City time to study and plan its approach to short-term rentals; and WHEREAS, on August 2, 2022, the City Council adopted Ordinance O-2022-007 as an extended interim urgency ordinance imposing a temporary moratorium on the issuance of short-term rental licenses pursuant to Government Code Section 65858 to provide the City time to study and plan its approach to short-term rentals; and WHEREAS, since the City Council has not yet had sufficient time to consider a permanent ordinance, the City seeks to extend a temporary moratorium on the issuance of new short- term rental licenses pursuant to the Pismo Beach Municipal Code, in order to provide time to study and plan its approach to these use regulations.

NOW, THEREFORE, the City Council of the City of Pismo Beach does ordain as follows:

SECTION 1.

The foregoing recitals are adopted as findings of fact in support of this interim urgency ordinance.

SECTION 2.

The City Council hereby extends a moratorium on the issuance of permits and directs that no permits issue for short-term rentals and homestays under Chapter 5.22 of the Pismo Beach Municipal Code, nor shall short-term rentals and homestays not in existence as of the date of this ordinance be an allowed use under either Chapter 17.09 or Chapter Council Agenda 6-6-2023 11.A-4
Attachment 1
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17.113 of the Pismo Beach Municipal Code. Nothing herein shall affect the City’s authority to deny a permit application pending as of the date that is one week before the adoption of this ordinance, or to suspend or revoke a permit, pursuant to Section 5.22.160 of the Pismo Beach Municipal Code, or to take action for violations as set forth in Section

17.09.100 or Section 17.113.100. The City Council hereby enacts this interim urgency ordinance by not less than a four-fifths vote, and in light of the findings set forth herein, under the authority granted to it by Article XI, Section 7 of the California Constitution and Section 65858(a) of the California Government Code, which allows the City to adopt an interim urgency ordinance in order to protect the public safety, health, and welfare, prohibiting any uses that may be in conflict with a zoning proposal that the City Council, Planning Commission or the Planning Department is considering or studying or intends to study within a reasonable time.

SECTION 3.

Based upon the findings set forth in Section 1, above, this is an extended interim urgency ordinance adopted pursuant to Government Code Section 65858. This ordinance shall therefore take effect immediately upon adoption. This ordinance shall remain in effect for twelve months from the expiration date of Ordinance O-2022-007; that is, until June 20, 2024, unless superseded by a subsequent ordinance that expressly repeals this ordinance prior to that date.

SECTION 4.

Under the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3), this ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, such as the adoption the regulations contained herein, the activity is not subject to CEQA.

SECTION 5.

The City Clerk shall certify to the passage and adoption of this Ordinance, shall enter the same in the book of original ordinances of the City and shall make a minute of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted.

Before the expiration of fifteen (15) days after the passage of this Ordinance, the City Clerk shall cause the same to be posted in three public places within the City of Pismo Beach, to wit: 1) City Hall, 760 Mattie Road, Pismo Beach, 2) U.S. Post Office, Shell Beach Road, Pismo Beach, 3) U.S. Post Office, Crest Drive, Pismo Beach.

ADOPTED at a regular meeting of the City Council held this 6th day of June, 2023, on motion of Council Member , seconded by Council Member , and on the following vote:

Council Agenda 6-6-2023 11.A-5
Attachment 1
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AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
APPROVED AS TO FORM:
______________________________
David M. Fleishman, City Attorney
Council Agenda 6-6-2023 11.A-6
Attachment 1
Packet Page 86

David M. Fleishman
T 805.706.0962
F 800.552.0078
E [email protected]
847 Monterey Street, Suite 206
San Luis Obispo, California 93401
rwglaw.com

MEMORANDUM
TO: MAYOR WAAGE AND MEMBERS OF THE CITY COUNCIL
FROM: David M. Fleishman, City Attorney
DATE: June 6, 2023
SUBJECT: Extension of interim urgency ordinance imposing a citywide moratorium prohibiting the issuance of short‐term rental licenses pursuant to Government Code section 65858
Pursuant to Government Code Section 65858(d), the City Council must issue a report of the steps it has taken to alleviate the need for an urgency zoning ordinance. This memorandum serves as that report. Although City staff has conducted research on regulatory options, and although the City Council has discussed options for additional regulations on short‐term rental licenses, the Council has not yet had a complete opportunity to review the issues related to the issuance of short‐term rental licenses and the regulatory structure associated with the licensing program. As of this date, the Planning Commission has also not examined these issues or provided recommendations to the City Council. As such, it is appropriate to extend the urgency ordinance to allow the Planning Commission and City Council additional time to consider a revised regulatory scheme for short‐term rentals.

Council Agenda 6-6-2023 11.A-7
Attachment 2
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.A
SUBJECT/TITLE:

ADOPTION OF BIENNIAL BUDGETS FOR THE CITY OF PISMO BEACH FOR FISCAL YEAR 2024 AND FISCAL YEAR 2025: JULY 1, 2023 THROUGH JUNE 30, 2025 RECOMMENDATION:

Adopt a Resolution adopting biennial budgets for the City of Pismo Beach for Fiscal Year 2024 and Fiscal Year 2025: July 1, 2023 through June 30, 2025.

BACKGROUND:

Beginning in October 2022, the City Council began efforts to solicit the community’s input to help shape the Council’s goals for the upcoming Fiscal Year (FY) 2024 and FY 2025 budgets. The Council received input through the City’s goal-setting outreach program called “Pismo Voice,” including flyers in all utility bills; social media, and other online notifications such as Facebook, Next Door, Notify Me, online survey/Pismo Voice platform, and feedback through the City’s website. After receiving the community’s ideas, the Council heard an informational item on January 17, 2023 to discuss the status of the current goals. On February 3, 2023, the Council took the consolidated results collected from the community outreach efforts and established five City Goals. These goals are listed below.

Major City Goals
Community Character and Quality of Life for Residents. Build on the strength of our local community to preserve the City’s “Classic California” charm and ensure an exceptional quality of life for residents.
Maintain a Focus on Public Safety. Focus on providing resources toward ensuring the safety of the community.
Water Supply, Conservation, and Central Coast Blue. Sustain the City's water supply by completing Central Coast Blue and pursuing access to new, high-quality and reliable water sources; promoting conservation; and conducting public outreach and education.
Traffic, Circulation, and Parking. Improve traffic flow and parking assets to meet the needs of current and future residents and visitors.
Housing and Homelessness. Support regional efforts to address housing needs and homelessness.

City staff developed work plan budget items to implement the City’s goals as well as other important initiatives to improve services to the public and improve the City’s infrastructure.

On April 25, 2023, the City Council conducted a public budget workshop to review the City’s proposed budgets for FY 2024 and FY 2025 and receive public comment. At this Council Agenda 6-6-2023 12.A-1
Packet Page 88

meeting, staff presented key highlights for the next two fiscal years, work plan budget requests, and capital project requests. Council affirmed the City’s fiscal policies, position changes, vehicle replacements, an updated cost allocation plan, and provided direction to staff on the work plan budget items.

On May 11, 2023, the Council held a Special Budget Workshop meeting on the proposed biennial budgets for FYs 2024 and 2025. At this meeting, staff presented a summary of the proposed budgets and work plans to the Council, and the Council heard public comments and outside agency funding requests. Council provided direction for the final budgets, which are presented below.

Proposed Budget Summary
The FY 2024 and FY 2025 Proposed Budgets present a balanced budget, with revenues sufficient to cover normal operations (or base level) and proposed ongoing City goals and other initiatives (or work plan) expenditures. The baseline budget is a continuation of all current services and contracts without any changes to staffing levels, contract costs beyond normal cost increases, program enhancements, or capital projects. The City goals and other initiatives represent all revenues and expenditures over the baseline budget.

These City goals and other initiatives include measures to implement the City’s goals, investments in the City’s future for Water Supply, Conservation and Central Coast Blue; Public Safety; Traffic, Circulation, and Parking; and Community Character and Quality of Life for Residents. These items include several capital projects, program enhancements, and increased contributions to contingency funds, replacement funds, and General Fund reserves.

The following tables depict the FY 2024 and FY 2025 Proposed Budgets, all net of transfers.

Table 1: FY 2024 and FY 2025 Total Proposed Budget
Table 1 represents the total proposed budget with all ongoing and one-time revenues and expenditures.

Total Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Beginning Fund Balance 38,692,569$ 39,555,838$ Revenues 57,558,107$ 57,559,488$
Expenditures 56,694,838 53,578,762
Net (Revs - Exps)863,269$ 3,980,726$
Ending Fund Balance 39,555,838$ 43,536,564$
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Table 2: FY 2024 and FY 2025 Proposed Operating Budget
Table 2 includes the operating budget, or just the ongoing revenues and expenditures.

Note that the operating budget is structurally balanced, meaning that operating revenues are greater than or equal to operating or ongoing expenditures.

Table 3: FY 2024 and FY 2025 Proposed One-Time Budget
(Net is Supported by Fund Balance)
Table 3 includes the one-time revenues and expenditures. Note that the one-time expenditures are supported by one-time revenues or fund balance.

The Proposed Two-Year Budget is Balanced
The FY 2024 Proposed budget for all funds, net of transfers between funds, includes a total of $57.56 million in revenues and $56.70 million in operating and capital budget for a net $863 thousand million more revenues than expenditures. The operating budget is balanced with a $10.96 million net operating surplus. The $10.10 million of expenditures that exceed revenues are for one-time capital projects that the City will support from accumulated fund balances.

The FY 2025 Proposed budget for all funds, net of transfers between funds, includes a total of $57.56 million in revenues and $53.58 million in operating and capital budget for a net $3.98 million more revenues than expenditures. The operating budget is balanced with a $9.73 million net operating surplus. The $5.74 million of expenditures that exceed revenues are for one-time capital projects that the City will support from accumulated fund balances.

City Goals and Other Important Initiatives
The proposed budget makes significant contributions to the City’s goals and other initiatives citywide. These contributions are listed in the attached City Goals and Other Initiatives items (Attachment 2). The amounts of recommended above-base items that are ongoing in nature and include enhancing service levels and address Council priorities, net of transfers, are $754,525 in FY 2024 and $894,905 in FY 2025. The amounts of recommended work plan items that are one-time investments and include capital Operating Budget
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Revenues 57,408,107$ 57,409,488$
Expenditures 46,449,488 47,684,021
Net (Revs - Exps)10,958,619$ 9,725,466$
One-time
FY 2024 Proposed
Budget
FY 2025 Proposed
Budget
Revenues 150,000$ 150,000$
Expenditures 10,245,350 5,894,740
Net (Revs - Exps)(10,095,350)$ (5,744,740)$
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improvement projects that address critical infrastructure needs and other City goals, net of transfers, total $10,244,290 in FY 2024 and $5,560,300 in FY 2025.

Contributions to Outside Agencies
The proposed budget includes contributions to various non-profit entities. These contributions are one-time in nature and are considered by the Council after the City’s budget is balanced and there are additional resources available for these purposes. On May 11, 2023, the City Council directed staff to include funding to support $105,200 of contributions, including $77,500 from the General Fund, $12,000 from the Lodging Business Improvement District Fund, and $15,700 from the Housing In Lieu Fee Fund.

Increases to City Reserves
In addition to supporting baseline operations, funding City goals, and supporting other important initiatives, the proposed budget continues to increase reserves.

Contributions to Reserves
The General Fund Reserve is maintained at 25% of General Fund budgeted operating expenditures. As such, the proposed budget includes an additional $247 thousand in FY 2024 and an additional $168 thousand in FY 2025 from the General Fund unassigned fund balance to contribute to the General Fund Reserve. The City’s Fiscal Policy to maintain a contingency reserve of 1% of budgeted General Fund operating expenditures to support unanticipated items that may occur during the budget years is fully funded. Due to several large capital projects that could experience cost overruns, the contingency budget in the proposed budget is increased to approximately 2.5% of budgeted General Fund operating expenditures in FY 2024 and 3.0% in FY 2025, reflecting a total of $1.00 million each year. The Risk Management Reserve for unanticipated risk management costs is fully funded and maintained at $250 thousand.
The proposed budgets maintain the $500 thousand City Facility Reserve. The proposed budget includes setting aside $2.0 million in FY 2024 and FY 2025 of the General Fund unassigned fund balance for a Budget Stabilization Set-Aside. This set-aside allows the City to manage a potential economic downturn by drawing down from the set-aside.
The proposed budget also includes setting aside $1.0 million in FY 2024 and FY 2025 of the General Fund unassigned fund balance for a prepayment to CalPERS to reduce the City’s unfunded pension liability. This set-aside allows the City to manage and reduce the City’s costly unfunded accrued liability by reducing the 7.0% interest costs. The proposed budget adds a TOT 1% set-aside for the Public Safety Facility project, representing the cumulative TOT 1% from FY 2023 through FY 2025, reflecting a $4.35 million set-aside. This set-aside could be used to support the pay-as-you-go portion of the proposed Public Safety Facility project.

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Position Changes
The FY 2024 and FY 2025 Proposed Budget includes the new job specifications for Engineering Manager, Lead Police Records Technician, Executive Assistant, Executive Assistant Confidential (Attachments 1.B through 1.E) and an updated Combined Salary Schedule effective July 3, 2023 (Attachment 1.F). The Engineering Manager is the expert-level designation in the Engineering Department that can be designated as the Acting Director of Public Works during the Director’s absence and maintain departmental needs and ongoing City projects without interruption. The Lead Police Records Technician will be the advanced journey-level classification, handling high-level records functions and exercising technical and functional direction over assigned support staff.

The Executive Assistant position is being distinguished into separate general and confidential classifications. By making this distinction, any employee in the Executive Assistant General classification will be a represented member of the Service Employees International Union (SEIU) Bargaining Unit, and the Executive Assistant Confidential classification will be exclusive to the City Manager’s Office and have a non-represented designation due to the sensitive nature of the department. The combined salary schedule has been updated to reflect these changes.

Conclusion and Recommendation
Staff recommends that Council adopt a Resolution (Attachment 1) adopting biennial budgets for the Pismo Beach City Council for FY 2024 and FY 2025: July 1, 2023 through June 30, 2025.

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FISCAL IMPACT:

The fiscal impact of approving the attached Resolution is appropriating the following total revenues and expenditures for FY 2024 and FY 2025.

Table 4: FY 2024 and FY 2025 Revenue and Expenditure Appropriations

ALTERNATIVES:

1. Modify, then adopt, the budget resolution.

ATTACHMENTS:

1. Resolution

1.A. Exhibit A – Appropriation Tables

1.B. Exhibit B – Job Description for Engineering Manager

1.C. Exhibit C – Job Description for Lead Police Records Technician

1.D. Exhibit D – Job Description for Executive Assistant

1.E. Exhibit E – Job Description for Executive Assistant Confidential

1.F. Exhibit F – Updated Combined Salary Schedule Effective July 3, 2023 FY 2024 FY 2025
Fund Title Revenues Expenditures Revenues Expenditures
General Fund 34,201,557.15$ 34,933,777.50$ 34,685,601.21$ 31,029,410.98$ Half Cent Sales Tax Fund 65,396.00 1,300,000.00 65,396.00 2,210,000.00 Gas Tax Fund 439,829.00 442,201.00 439,829.00 292,289.00 Local Transportation 278,240.00 5,535.00 278,240.00 5,609.00 Public Education Government Fund 40,187.00 13,849.00 40,187.00 14,003.00 Grants - Non-Capital 151,911.00 150,881.00 151,911.00 150,916.00 Housing In Lieu Fee 91,162.00 17,015.00 91,162.00 1,368.00 Lodging Business Improvement 2,836,191.00 2,933,188.00 2,892,391.00 1,755,703.00 Chapman Estate Fund 116,564.00 132,264.00 148,839.00 135,707.00 Capital Projects 8,000,000.00 8,000,000.00 3,250,000.00 3,250,000.00 Park Development Fund 32,270.00 85,437.00 32,270.00 45,981.00 Circulation Fees 4,440.00 39.00 4,440.00 150,041.00 Impact Fees 12,345.00 879.00 12,345.00 914.00 Public Financing Authority Debt Service 389,112.50 389,112.50 389,737.50 389,737.50 Public Financing Agency 704,530.28 704,530.28 706,124.70 706,124.70 Water Enterprise Fund 5,747,715.00 5,782,482.88 6,107,215.00 7,176,456.07 Water Tax Lopez State 2,385,732.00 2,395,720.00 2,365,761.00 2,405,001.00 Water Construction Fund 1,425,025.00 1,410,000.00 2,215,025.00 2,200,000.00 Water Expansion Fund 8,697.00 8,697.00
Wastewater Treatment Fund 5,805,609.84 5,454,243.49 5,970,612.88 5,938,046.03 Wastewater Capital Projects 140,023.00 131,000.00 340,023.00 331,000.00 Wastewater Expansion 828,327.00 - 34,290.00 - Pier Enterprise Fund 111,151.00 142,022.00 112,665.00 143,042.00 Parking Enterprise Fund 2,938,278.00 1,775,504.71 2,980,278.00 1,046,600.51 Technology Service Fund 1,466,885.00 1,466,296.11 1,611,939.00 1,611,349.90 Motor Vehicle Fund 1,398,857.00 1,090,788.65 1,443,725.00 1,408,678.49 Total All Funds 69,620,034.77$ 68,756,766.12$ 66,378,704.29$ 62,397,978.18$ Less Transfers between Funds (12,061,928.12) (12,061,928.12) (8,819,216.58) (8,819,216.58) Total All Funds Less Transfers 57,558,106.65$ 56,694,838.00$ 57,559,487.71$ 53,578,761.60$ Council Agenda 6-6-2023 12.A-6
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2. City Goals and Other Initiatives

3. Capital Project Budgets
Prepared by: Meeting Date: June 6, 2023
Nadia Feeser, Administrative Services Director
Interim City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA ADOPTING BIENNIAL BUDGETS FOR THE CITY OF PISMO BEACH FOR FISCAL YEAR 2024 AND FISCAL YEAR 2025:

JULY 1, 2023 THROUGH JUNE 30, 2025
WHEREAS, beginning in October 2022, the City Council began efforts to solicit the community’s input to help shape the Council’s goals for the upcoming Fiscal Year (FY) 2024 and FY 2025 budgets. The Council received input through the City’s goal-setting outreach program called “Pismo Voice,” including flyers in all utility bills; social media, and other online notifications such as Facebook, Next Door, Notify Me, online survey/Pismo Voice platform, and feedback through the City’s website; and WHEREAS, after receiving the community’s ideas, the Council heard an informational item on January 17, 2023 to discuss the status of the current goals; and WHEREAS, on February 3, 2023, the Council took the consolidated results collected from the community outreach efforts and established five City Goals; and WHEREAS, City staff developed work plan budget items to implement the City’s goals as well as other important initiatives to improve services to the public and improve the City’s infrastructure; and
WHEREAS, on April 25, 2023, the City Council conducted a public budget workshop to review the City’s proposed budgets for FY 2024 and FY 2025 and receive public comment. At this meeting, staff presented key highlights for the next two fiscal years, work plan budget requests, and capital project requests. Council affirmed the City’s fiscal policies, position changes, vehicle replacements, an updated cost allocation plan, and provided direction to staff on the work plan budget items; and WHEREAS, on May 11, 2023, the Council held a Special Budget Workshop meeting on the proposed biennial budgets for FYs 2024 and 2025. At this meeting, staff presented a summary of the proposed budgets and work plans to the Council, and the Council heard public comments and outside agency funding requests; Council provided direction for the final budgets and to return with the final budget resolution on June 6, 2023.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby appropriates from the specified City Funds, the amounts set forth for the departments, activities, programs, and projects as listed in Exhibit A attached hereto and by this reference made a part hereof.

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby approves and adopts Job Classifications for the positions of Engineering Manager, Lead Police Records Technician, Executive Assistant, and Executive Assistant Confidential, Attachment 1
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set forth as Exhibits B through E to this Resolution, respectively, and by doing so amends the City’s Classification Plan.

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby approves the Combined Employee Salary Schedule (Exhibit F) for Fiscal Year 2024 effective July 3, 2023, reflecting the above-described changes.

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby sets aside previously appropriated funds for projects and encumbrances carried forward from previous years, and not yet completed.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1
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Table A: City of Pismo Beach General Fund Budgets for FY 2024 and FY 2025 General Fund FY 2024 FY 2025
Administrative Services 1,433,949.36$     1,521,092.16$ City Council 255,717.25          263,316.66
City Manager 509,096.37          523,634.95
Conference & Visitors Bureau 888,315.16          899,064.49 Debt Service 512,409.12          510,146.60
General Government 2,532,175.00       2,661,417.30
Legal 475,000.00          493,920.00
Management Services 1,101,941.49       1,160,951.87
Subtotal Administrative 7,708,603.75$   8,033,544.03$
Fire 3,812,028.88       3,893,656.88
Junior Lifeguards 64,696.00            65,736.00
Lifeguards 326,559.00          337,667.00
Police 9,180,456.51       9,361,577.27
Weed Abatement 31,500.00            31,500.00
Subtotal Public Safety 13,415,240.39$ 13,690,137.15$
Building 891,840.96          909,638.62
Planning 1,121,924.27       1,144,831.47
Recreation 1,069,602.48       1,030,895.25
Subtotal Community Development 3,083,367.71$   3,085,365.34$ Engineering 1,081,088.13       1,105,956.50
Government Buildings 704,791.78          703,316.61
Parks 1,781,613.28       1,823,814.49
Streets 1,184,223.46       1,203,276.86
Subtotal Public Works 4,751,716.65$   4,836,364.46$
Subtotal General Fund Operations 28,958,928.50$ 29,645,410.98$ Work Plan One‐time items 4,810,000.00       285,000.00
Work Plan Ongoing items 87,349.00            99,000.00
Subtotal Work Plans 4,897,349.00$   384,000.00$
General Fund Contingency 1,000,000.00       1,000,000.00 General Fund Reserve 246,766.09          167,903.55
Subtotal Contingency/Reserves 1,246,766.09$   1,167,903.55$ Non‐Profit Agency Contributions 77,500.00            ‐
Total General Fund 35,180,543.59$ 31,197,314.53$
Less Transfers to Other Funds (5,683,759.12)      (1,736,507.60) Total General Fund Less Transfers 29,496,784.47$ 29,460,806.93$ Attachment 1.A
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Table B: City of Pismo Beach Other Funds Budgets for FY 2024 and FY 2025 Fund Title Expenditure Type FY 2024 FY 2025
Half Cent Sales Tax Fund Transfer Out to Special Revenue 1,300,000.00$     2,210,000.00$ Half Cent Sales Tax Fund Total 1,300,000.00$   2,210,000.00$ Gas Tax Fund Other Expenses 2,201.00               2,289.00 Transfer Out to General Fund 140,000.00          140,000.00 Transfer Out to Special Revenue 300,000.00          150,000.00 Gas Tax Fund Total 442,201.00$      292,289.00$
Local Transportation Purchase Professional Services 4,795.00               4,795.00 Other Expenses 740.00                  814.00
Local Transportation Total 5,535.00$           5,609.00$ Public Education Government Fund Operations & Maintenance 10,000.00            10,000.00 Other Expenses 3,849.00               4,003.00
Public Education Government Fund Total 13,849.00$         14,003.00$ Grants ‐ Non‐Capital Other Expenses 881.00                  916.00 Transfer Out to General Fund 150,000.00          150,000.00 Grants ‐ Non‐Capital Total 150,881.00$      150,916.00$ Housing In Lieu Fee Other Expenses 1,315.00               1,368.00 Other Financing Uses 15,700.00            ‐
Housing In Lieu Fee Total 17,015.00$         1,368.00$
Lodging Business Improvement District Salaries & Wages 33,928.00            34,946.00 Benefits 7,573.00               7,800.00
Purchase Professional Services 124,236.00          130,166.00 Other Purchased Services 1,177,002.00       1,235,227.00 Operations & Maintenance 2,300.00               2,300.00 Other Expenses 91,149.00            100,264.00
Capital Outlay 15,000.00            ‐
Other Financing Uses 282,000.00          120,000.00
Transfer Out to Special Revenue 1,200,000.00       125,000.00 LBID Fund Total 2,933,188.00$   1,755,703.00$
Attachment 1.A
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Fund Title Expenditure Type FY 2024 FY 2025
Chapman Estate Fund Salaries & Wages 34,653.00            35,693.00 Benefits 7,734.00               7,967.00
Purchase Professional Services 1,000.00               1,000.00 Other Purchased Services 20,130.00            21,300.00 Operations & Maintenance 68,500.00            69,500.00 Other Expenses 247.00                  247.00
Chapman Estate Fund Total 132,264.00$      135,707.00$
Capital Projects Capital Outlay 8,000,000.00       3,250,000.00 Capital Projects Total 8,000,000.00$   3,250,000.00$
Park Development Fund Other Expenses 5,437.00               5,981.00 Capital Outlay ‐                        (60,000.00)
Transfer Out to Special Revenue 80,000.00            100,000.00 Park Development Fund Total 85,437.00$         45,981.00$ Circulation Fees Other Expenses 39.00                    41.00 Transfer Out to Special Revenue ‐                        150,000.00 Circulation Fees Total 39.00$                 150,041.00$ Impact Fees Other Expenses 879.00                  914.00 Impact Fees Total 879.00$              914.00$
Public Financing Authority Debt Service Debt Service 389,112.50          389,737.50 Public Financing Authority Debt Service Total 389,112.50$      389,737.50$ Public Financing Agency Debt Service 704,530.28          706,124.70 Public Financing Agency Total 704,530.28$      706,124.70$ Total Other Funds 14,174,930.78$ 9,108,393.20$
Less Transfers to Other Funds (3,170,000.00)      (3,025,000.00) Total Other Funds Less Transfers 11,004,930.78$ 6,083,393.20$ Attachment 1.A
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Table C: City of Pismo Beach Enterprise Funds Budget for FY 2024 and FY 2025 Fund Title Expenditure Type FY 2024 FY 2025
Water Enterprise Fund Salaries & Wages 570,643.63$        587,502.07$ Benefits 366,599.25   375,524.00
Purchase Professional Services 1,517,047.00  1,550,677.00 Other Purchased Services 380,132.00   402,204.00
Operations & Maintenance 315,347.00   347,315.00
Other Expenses 554,564.00   604,855.00
Capital Outlay 100,700.00   83,000.00
Other Financing Uses 15,000.00  15,000.00
Transfer Out to Special Revenue ‐  50,000.00
Transfer Out to Enterprise Fund 1,910,000.00  3,100,000.00 Transfer Out to Internal Service 52,450.00  60,379.00
Water Enterprise Fund Total 5,782,482.88$   7,176,456.07$ Water Tax Lopez State Purchase Professional Services 2,395,720.00  2,405,001.00 Water Tax Lopez State Total 2,395,720.00$   2,405,001.00$ Water Construction Fund Reserve 200,000.00          200,000.00 Capital Outlay 1,210,000.00  2,000,000.00
Water Construction Fund Total 1,410,000.00$   2,200,000.00$ Wastewater Treatment Fund Salaries & Wages 742,529.98   764,456.22 Benefits 449,688.23   458,645.55
Purchase Professional Services 124,599.00   129,912.00
Other Purchased Services 477,042.00   505,109.00
Operations & Maintenance 716,337.00   724,631.00
Other Expenses 1,264,168.00  1,333,866.00
Capital Outlay 58,500.00  40,800.00
Debt Service 1,136,526.28  1,137,151.28
Transfer Out to Special Revenue ‐  150,000.00
Transfer Out to Debt Service 275,326.00   275,185.98
Transfer Out to Enterprise Fund 131,000.00   331,000.00 Transfer Out to Internal Service 78,527.00  87,289.00
Wastewater Treatment Fund Total 5,454,243.49$   5,938,046.03$ Wastewater Capital Projects Reserve 131,000.00   131,000.00 Capital Outlay ‐  200,000.00
Wastewater Capital Projects Total 131,000.00$      331,000.00$ Attachment 1.A
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Fund Title Expenditure Type FY 2024 FY 2025
Pier Enterprise Fund Other Purchased Services 52,022.00  53,042.00 Operations & Maintenance 90,000.00  90,000.00
Pier Enterprise Fund Total 142,022.00$    143,042.00$
Parking Enterprise Fund Salaries & Wages 292,324.44   298,444.18 Benefits 91,232.27  92,205.33
Purchase Professional Services 8,638.00   8,638.00
Other Purchased Services 38,858.00  38,978.00
Operations & Maintenance 134,774.00   140,968.00
Other Expenses 448,812.00   463,512.00
Transfer Out to Special Revenue 760,000.00   ‐
Transfer Out to Internal Service 866.00   3,855.00
Parking Enterprise Fund Total 1,775,504.71$   1,046,600.51$ Total Enterprise Funds 17,090,973.08$ 19,240,145.61$
Less Transfers to Other Funds (3,208,169.00)    (4,057,708.98) Total Enterprise Funds Less Transfers 13,882,804.08$ 15,182,436.63$ Attachment 1.A
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Table D: City of Pismo Beach Internal Service Funds for FY 2024 and FY 2025 Table E: City of Pismo Beach All Funds Expenditures for FY 2024 and FY 2025 Fund Title Expenditure Type FY 2024 FY 2025
Technology Service Fund Salaries & Wages 215,111.59$       221,891.94$ Benefits 55,986.32       57,099.76
Purchase Professional Services 49,000.00       68,500.00 Other Purchased Services 893,968.20    1,041,228.20
Operations & Maintenance 160,230.00    170,630.00
Capital Outlay 92,000.00       52,000.00
Technology Service Fund Total 1,466,296.11$  1,611,349.90$ Motor Vehicle Fund Salaries & Wages 85,232.33       87,788.85 Benefits 75,580.32       78,140.64
Other Purchased Services 5,190.00         5,190.00
Operations & Maintenance 441,372.00    477,129.00
Other Expenses 8,414.00         8,530.00
Capital Outlay 475,000.00    751,900.00
Motor Vehicle Fund Total 1,090,788.65$  1,408,678.49$
Total Internal Services Funds 2,557,084.76$   3,020,028.39$ Less Transfers to Other Funds ‐                        ‐ Total Internal Services Funds Less Transfers 2,557,084.76$   3,020,028.39$ FY 2024 FY 2025
Total All Expenditure Appropriations 68,756,766.12$ 62,397,978.18$ Less Transfer to Other Funds (12,061,928.12)   (8,819,216.58) Total All Funds Expenditures Less Transfers 56,694,838.00$ 53,578,761.60$ Attachment 1.A
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Table F: City of Pismo Beach Revenue Budget for FY 2024 and FY 2025

Fund Title FY 2024 FY 2025
General Fund 32,248,557.15$  32,713,071.21$
Half Cent Sales Tax Fund 2,018,396.00       2,037,926.00 Gas Tax Fund 439,829.00          439,829.00
Local Transportation 278,240.00          278,240.00
Public Education Government Fund 40,187.00            40,187.00 Grants ‐ Non‐Capital 151,911.00          151,911.00
Housing In Lieu Fee 91,162.00            91,162.00
Lodging Business Improvement 2,836,191.00       2,892,391.00 Chapman Estate Fund 116,564.00          148,839.00
Capital Projects 8,000,000.00       3,250,000.00
Park Development Fund 32,270.00            32,270.00
Circulation Fees 4,440.00               4,440.00
Impact Fees 12,345.00            12,345.00
Public Financing Authority Debt Service 389,112.50          389,737.50 Public Financing Agency 704,530.28          706,124.70
Water Enterprise Fund 5,747,715.00       6,107,215.00
Water Tax Lopez State 2,385,732.00       2,365,761.00
Water Construction Fund 1,425,025.00       2,215,025.00 Water Expansion Fund 8,697.00               8,697.00
Wastewater Treatment Fund 5,805,609.84       5,970,612.88 Wastewater Capital Projects 140,023.00          340,023.00 Wastewater Expansion 828,327.00          34,290.00
Pier Enterprise Fund 111,151.00          112,665.00
Parking Enterprise Fund 2,938,278.00       2,980,278.00 Technology Service Fund 1,466,885.00       1,611,939.00 Motor Vehicle Fund 1,398,857.00       1,443,725.00
Total Revenue Appropriations 69,620,034.77$ 66,378,704.29$ Less Transfers In from Other Funds (12,061,928.12)   (8,819,216.58) Total All Funds Revenues Less Transfers 57,558,106.65$ 57,559,487.71$ Attachment 1.A
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FLSA: EXEMPT

ASSISTANT ENGINEER

ENGINEER

SENIOR ENGINEER

ENGINEERING MANAGER

DEFINITION
Under general supervision, performs various professional field and office engineering work related to the management, planning, design, construction, and maintenance of City capital improvement, public works, and City infrastructure projects, and daily departmental operations; provides project management and administration; confers with architects, developers, contractors, and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; administers Federal and State grant funds associated with construction projects; provides professional staff assistance to the Director of Public Works/City Engineer, other departments, and the public in areas of expertise; performs a variety of studies and prepares and presents staff reports; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Assistant Engineer and Engineer receive general supervision from the Senior Engineer and Engineering Manager. Senior Engineer receives general supervision from the Engineering Manager and Director of Public Works/City Engineer. May exercise technical and functional direction over paraprofessional and clerical staff.

CLASS CHARACTERISTICS
Assistant Engineer: This is the entry-level class in the professional engineering series. Initially under close supervision, incumbents with basic engineering experience perform professional and technical engineering work in current and advanced engineering activities. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the Engineer level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Engineer: This is the journey-level class in the professional engineering series. Incumbents are expected to perform the full range of professional and technical engineering work in all of the following areas: City capital improvement and other public works projects, land development, traffic engineering, public works infrastructure, and daily departmental operations, in addition to providing project management and administration. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class may supervise the Assistant Engineer. This class is distinguished from the Senior Engineer in that the latter is the full supervisory-level class in the series and has ultimate responsibility for organizing, assigning, supervising, and reviewing all work of all staff involved in a major area of the Engineering Division.

Senior Engineer: This is the advanced journey-level class in the professional engineering series with responsibilities spanning the entire spectrum of the engineering function, with a primary emphasis on Attachment 1.B
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Assistant Engineer
Engineer
Senior Engineer
Engineering Manager

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current and advanced full range of professional and technical engineering work in all of the following areas:

City capital improvement and other public works projects, land development, traffic engineering, public works infrastructure, and daily departmental operations, in addition to providing project management of major City infrastructure projects and administration. Successful performance of the work requires a broad professional background as well as skill in coordinating assigned work with that of other City departments and public agencies. Responsibilities may include assisting with performing specified departmental day-to- day administrative functions.

Engineering Manager: This is a single-incumbent classification within the Engineering Division. Under limited supervision by the Director of Public Works/City Engineer, position will manage, oversee, assign, supervise, and review the work of staff responsible for professional and technical engineering operations of the capital improvement program; perform and direct complex and specialized project management for a variety of engineering projects and programs; oversee the preparation of engineering designs, plans, specifications and reports; perform a variety of technical tasks relative to assigned areas of responsibility; and perform related work as required. Engineering Manager will oversee professional services contracts; coordinate, evaluate and monitor construction activities by contractors and professional services from consulting firms, manage and monitor capital improvement budgets; assist in the preparation of grant funding requests; prepare recurring and ad hoc reports on construction projects and contracts; work with staff to communicate, discuss and achieve objectives regarding current projects. Participate in recruitment and hiring; provide for and/or conduct staff development; prepare staff performance evaluations; establish work methods and standards. The Engineering Manager is the acting Director of Public Works/City Engineer when the Director of Public Works/City Engineer is absent from work.

Advancement within the journey-level class is typically filled from progression through the class series and meeting all requirements, including education and licenses, knowledge, skill, experience, and demonstrating the ability to perform the work of the higher-level class. Advancement is at the discretion of the Director of Public Works and not automatic.

 Plans, designs, and inspects all phases of civil engineering public works construction projects; defines the scope of the project; secures adequate funding from Federal and State grant programs and other funding sources; coordinates with permitting and public utility agencies; performs historical document research and review; surveys and performs engineering analysis of alternatives; prepares plans, specifications, and cost estimates; performs research, map, and field studies and surveys; drafts site plans with specialized computer software; applies engineering principles and practices to specific problems; coordinates construction schedules with other projects and agencies; prepares and reviews cost estimates; inspects construction of projects to ensure compliance with construction documents.  Reviews construction plans prepared by consulting engineers and private contractors to verify compliance with City sidewalk, public utility, and improvement requirements; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians; participates in pre-design, construction, and utility coordination meetings and issues construction permits.  Provides construction administration, public relations, management, and inspection of public works construction projects, including coordinating work with other divisions and City departments, Attachment 1.B
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Engineering Manager

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reviewing and inspecting work to ensure conformance with plans and specifications, tracking and maintaining all project accounting, coordinating schedules, and providing public notices of projects.  Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone, or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, preliminary slope stability and groundwater issues, improvement plan check, and payment processes.  Processes subdivisions and prepares and reviews legal descriptions.  Reviews tentative and final tract and parcel maps, lot line adjustments, and other subdivision documents.
 Administers a wide variety of engineering and development permits.  Attends meetings, conferences, workshops, and training sessions and reviews publications and audio- visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
 Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.  Updates City codes, standards, and ordinances.
 May provide technical direction and training to other engineering and technical staff; trains staff in work procedures.
 Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Civil engineering principles, techniques, policies, and procedures.  Methods, materials, and techniques used in the construction of public works projects, including water and wastewater systems, stormwater, street, and traffic systems design.  Basic principles, practices, procedures, and standards related to City public works, engineering infrastructure development and maintenance, and surveying.  Basic principles and practices of capital improvement program budgeting, cost estimation, funding, project management, and contract administration.
 General design, layout, and construction practices for public improvements such as streets, storm drains, grading, and landscaping.
 Subdivision engineering, plan review, mapping, and construction practices.  Bidding requirements for public works projects.
 Project management and contract administration principles and techniques.  Engineering plan types, review practices, and permit filing and approval procedures.  Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
 Modern office practices and technology, including personal computer hardware and software applications related to the work, such as computer-aided drafting (CAD) concepts and applications and Geographic Information Systems (GIS) programs.
 Modern developments, current literature, and sources of information regarding engineering.  Principles of advanced mathematics and their application to engineering work.  Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.  Methods and techniques of effective technical report preparation and presentation.  English usage, grammar, spelling, vocabulary, and punctuation.

Attachment 1.B
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 Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and with property owners, developers, contractors, and the public.
 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

 Conduct complex civil engineering research projects, analyze complex problems, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.  Prepare, understand, and interpret engineering construction plans, specifications, and other contract documents.
 Conduct comprehensive engineering studies and prepare reports with recommendations.  Assist in and develop and administer contracts for professional services and construction in a public agency setting.
 Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations, technical written material, and City engineering policies and procedures.  Design engineering projects.
 Read and understand technical drawings and specifications.  Perform mathematical and engineering computations with precision.  Recognize discrepancies from as-built to contract specifications and recommend reconciliation.  Make engineering design computations and check, design, and prepare engineering plans and studies.  Effectively represent the department and the City in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals.  Direct the work of contract consultants.
 Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, legal descriptions, and other written materials.  Establish and maintain a variety of filing, record-keeping, and tracking systems.  Make sound, independent decisions within established policy and procedural guidelines.  Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Operate modern office equipment including computer equipment and specialized software applications programs.
 Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Graduation from an accredited four-year college or university with major coursework in civil engineering or a related field. This may be waived with possession of a Registered Professional Civil Engineer license in the State of California.

Assistant Engineer: Two (2) years of experience as an engineering technician or one (1) year of engineering experience including project design and management.

Attachment 1.B
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Assistant Engineer
Engineer
Senior Engineer
Engineering Manager

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Engineer: Four (4) years of increasingly responsible engineering experience, including project design and management.

Senior Engineer: Six (6) years of increasingly responsible engineering experience, including project design and management; two (2) years of supervisory experience.

Engineering Manager: Ten (10) years of increasingly responsible engineering experience, including project design and management; Four (4) years supervisory experience.

Licenses and Certifications:

 Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Assistant Engineer:
 Possession of an Engineer-In-Training (EIT) Certification or a Registered Professional Civil Engineer license in the State of California.
 Possession of, or ability to obtain within one and one-half (1 ½) years, a certification as a Certified Professional in Erosion and Sediment Control (CPESC).
 Possession of, or ability to obtain within two (2) years a Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) certificate.

Engineer, Senior Engineer, and Engineering Manager:
 Possession and maintenance of a Registered Professional Civil Engineer license in the State of California.
 Possession of, or ability to obtain within one (1) year a Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) certificate.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas and conducting inspections is required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Attachment 1.B
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Senior Engineer
Engineering Manager

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Updated by: Management Services Department
Council Approved:

Attachment 1.B
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FLSA: NON-EXEMPT

POLICE RECORDS TECHNICIAN/

LEAD POLICE RECORDS TECHNICIAN

DEFINITION
Under general supervision, performs a variety of general administrative, clerical, technical, and customer service duties involved in the maintenance, processing, and distribution of Police records, including assisting in office support duties; and performs related work as required.

SUPERVISION RECEIVED AN EXERCISED
Receives general supervision from the Police Support Services Supervisor. In the advanced journey-level position, may exercise technical or functional direction over assigned police records support staff.

CLASS CHARACTERISTICS
Police Records Technician: This is a non-sworn, entry-level class in the Police Records Technician series. Incumbents work at the Police Department and perform the full range of technical work in all the following areas: customer service, maintenance, processing, and distribution of Police records, and miscellaneous clerical tasks in support of the department. Incumbents receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Administrative Secretary by performing duties primarily related to records management. This class is distinguished from the Police Support Services Supervisor in that the latter is the full supervisory-level class in the communications and Police records management functions.

Lead Police Records Technician: This is the advanced journey-level class in the Police Records Technician series. Incumbents are expected to perform the full range of duties as specified in the Police Records Technician class characteristics. Additionally, they are assigned administrative tasks to assist the Police Support Services Supervisor to ensure smooth running of the day-to-day functions of the records bureau. Positions at this level are distinguished from the entry-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. This class can also exercise technical and functional direction over assigned support staff. This class is distinguished from the Police Support Services Supervisor in that the latter is the full supervisory-level class in the series responsible for organizing, assigning, supervising, and reviewing the work of and functions performed by the police records bureau.

The Police Records Technician class series is flexibly staffed, and the advanced level is normally filled by advancement from the entry-level. This requires two (2) years of experience at the entry-level class and after gaining the knowledge, skill, and experience which meet the qualifications for, and after demonstrating the ability to perform the work of the higher-level class. Advancement to Lead Technician is at the discretion of supervisory or management staff and is not automatic.

Attachment 1.C
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 Performs a varied of customer services functions applicable to Police records release and maintenance, including receiving, responding to, and entering requests for police reports and screening and forwarding telephone calls.
 Maintains and updates records according to established policies and procedures, including indexing a wide variety of violations and notifications, tracking and filing reports, and redacting confidential information when required; purges records and files as required.  Processes requests for vehicle releases and various other reports and document.  Enters a variety of data and reporting into complex departmental and State computer application systems with a high degree of accuracy.
 Assembles and compiles information for a variety of departmental, State mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files.  Provides general information regarding department policies, procedures, and regulations, including responding appropriately to requests for information, and requests for service in person and by telephone, and coordinating work with other City departments.  Performs a variety of reception, administrative support, and clerical duties, including answering and directing telephone calls and calls for service, preparing court packages, processing restraining orders and distributing incoming mail; sorts, files, copies, and distributes a variety of documents.  Organizes and maintains various computerized and manual files, including narcotic registrant information and sex offender files.
 Operates a variety of general office equipment, including teletype equipment and LiveScan fingerprint recording and photographic equipment.
 Transcribes taped interviews in verbatim format; uses standard transcription equipment and computer formats documents according to established outlines.
 Copies, compares, or compiles data to produce mandated and monthly statistical reports for supervisors, including serious crime offenses, stolen vehicles, crime reports, booking sheets, and related information.
 Researches records within areas of responsibility to prepare and provide follow-up information to customer and staff inquires.
 Collects and prepares documents for arrests, citations; receives and logs subpoenas; forwards related documents to appropriate department, unity, and court; coordinates with victims and witnesses regarding scheduling officers; and compiles and distributes complaints.  Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and unit policies and procedures in determining completeness of applications, records, and files.
 Maintains and interprets Federal, State, and local laws, regulations, ordinances and codes and departmental policies and procedures.
 Maintains confidentiality of all criminal information reviewed and processed in the course of work.  Provides technical and clerical assistance to officers and other law enforcement personnel as requested.
 Performs other duties as assigned.

Lead Police Records Technician, in addition to the above:
 Receives and screen visitors, telephone calls, and regular mail; listens to questions and explains procedures according to existing guidelines; refers and directs citizens to the appropriate department source as appropriate; identifies and/or resolves solutions to citizen complaints and problems when appropriate.

Attachment 1.C
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 Releases stored/impounded vehicles (with exception of 30-day holds) to legal/registered owners, following the legal guidelines, departmental policies and procedures; mails notifications to the registered and legal owners of stored/impounded vehicles pursuant to the California Vehicle Code; maintains documentation pertaining to impounded vehicles.  Seals arrests and/or criminal records granted by the Court to ensure these records are no longer available to the public.
 Generates monthly Uniform Crime Reporting (UCR) reports to provide a summary statistical data on crimes and crime rates.
 Enters parking citations issued by police officers or community service technician officers into the departmental computer system and a third-party collection system (Wincite), including processing cash or check payments received at the Police Department for parking citations.  Prepares accurate cash transmittal forms by ensuring the proper recording of funds in the petty cash drawer and cash or check payments received for the public.  Conducts thorough criminal background checks on individuals within the department’s jurisdiction to prepare responses to background check requests made by agencies for employment or investigative purposes.
 Processes and responds appropriately to outside agencies requests for incidents and/or traffic collision reports.
 Accepts service of subpoenas for the production of records addressed to the custodian of records; reviews and processes responses to subpoenas for production of records, including discovery requests.
 Issues detention certificates to people arrested and released with no accusatory pleading filed, and whose release dispositions were deemed a Detention Only; changes arrestees’ dispositions in system from arrested to detained.
 Conducts criminal history searches for Clearance Letter requests; prepares and distributes Clearance Letters upon receipt of payment.
 Assists in the requests made during monthly audits done by the Department of Justice (DOJ), including questions, documents, and reports.
 Reviews and calculates any fees to be charged and submitted for restitution recovery hearings.  Responds to document requests by the Department of Motor Vehicles in preparation for DUI hearings.
 Submits forms to the Department of Motor Vehicles pertaining to unsafe drivers (Requests for Driver Reexaminations) and suspended/revoked drivers licenses (Verbal Notices by Peace Officers).  Organizes and schedules the work of the Police Records Technician.  Trains new Police Records Technician personnel.
 Provides highly responsible staff assistance to the Police Support Services Supervisor and assigned Police Commander.

QUALIFICATIONS

Knowledge of:

 Functions, principles, and practices of law enforcement agencies sufficient to be able to perform assigned work.
 Police terminology and law enforcement codes.
 Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
 Techniques, methods, and processes of police record management and retrieval.  Principles and practices of data collection and report preparation.  Modern office practices and procedures, including filing and the use of standard office equipment.  Business arithmetic and basic statistical techniques.  Basic principles of record keeping and cash handling.

Attachment 1.C
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 Operation of computer-aided communications equipment, including multiple telephone lines and radio systems.
 Computer applications related to the work, including data tracking, word processing, and basic spreadsheet applications.
 English usage, grammar, spelling, vocabulary, and punctuation.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:
 Interpret, apply, and explain applicable Federal, State, and local codes, regulations, policies, technical processes, and procedures, including police terminology and law enforcement codes.  Learn techniques, methods, and processes of police record management and retrieval.  Participate in police records maintenance activities and related projects.  Organize, research, and maintain technical and administrative files.  Enter data into a computer system and prepare written materials with sufficient speed and accuracy to perform the work.
 Make accurate arithmetic and statistical calculations.  File and maintain automated and hardcopy records with accuracy.  Organize own work, set priorities, and meet critical deadlines.  Operate modern office equipment including computer equipment and software programs.  Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
 Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Police Records Technician and Lead Police Records Technician: Equivalent to the completion of the twelfth (12th) grade supplemented by additional coursework in administrative and clerical skills and two (2) years of responsible general office clerical experience that includes customer service in an environment with frequent interruptions.

Lead Police Records Technician: Two (2) years of increasingly responsible police records technician experience.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit varies City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Attachment 1.C
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ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The principal duties of this class are performed in a police station environment with exposure to criminal offenders, mentally ill individuals, and persons potentially infected with communicable diseases.

Prepared by: Management Services Department
Council Approved: June 6, 2023
Attachment 1.C
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FLSA: NON-EXEMPT
BU: SEIU

EXECUTIVE ASSISTANT

DEFINITION
Under general direction, provides varied, complex, and confidential office administrative support to assigned Department including handling confidential materials and complex citizen and employee relations; acts as the first point of contact for their assigned department to resolve issues and concerns; distributes community information and social media support; provides information to the public and staff requiring considerable knowledge of City and department services, policies, and procedures; manages the office administrative functions; performs technical support work related to the responsibilities assigned department; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the assigned Department Head or Manager. May exercises general supervision over assigned administrative support staff.

CLASS CHARACTERISTICS
This is the highest-level administrative support class. Incumbents perform a variety of administrative and project coordination support work for their assigned Department, and associated staff. The work requires extensive public contact, the frequent use of tact, discretion, and independent judgment, knowledge of City activities, and the ability to conduct independent projects. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a City-wide level require a broader understanding of City functions and the capability of relieving City management staff of day-to-day administrative and coordinative duties.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides administrative support to assigned department by assisting with duties of a complex, sensitive, and confidential nature; represents the department at meetings as assigned; acts as a liaison between the Department Head and other staff and the public, coordinating resolutions and following up with staff when appropriate.
Coordinates and maintains calendars and schedules meetings and appointments for assigned Department Head or Managers; makes travel arrangements as required. Coordinates and participates in the preparation of the department’s budget; reviews and ensures accuracy of budget documents; processes payment authorizations for their assigned department invoices; tracks, enters, and maintains purchase orders in financial database system. Performs a wide variety of office and administrative duties pertaining to the City’s public information and communications by performing secretarial duties and technical functions, including drafting and Attachment 1.D
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Executive Assistant

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editing informational materials, press releases, social internet publishing, and electronic presentations.

Provides assistance to the public and City staff by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act.
 Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex operational or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
 Receives and screens visitors, telephone calls, emails, and regular mail; provides information to the public to ensure an understanding of departmental and City policies and procedures; listens to questions and explains procedures according to existing guidelines; refers citizens to the appropriate department source as appropriate; identifies, negotiates, and/or resolves solutions to citizen complaints and problems when appropriate.
 Composes, types, and edits a variety of documents including detailed and often confidential correspondence, forms, memos, reports, statistical reports, invitations, graphic materials, and specialized documents for the assigned department and other management and department staff; proofreads materials for accuracy, completeness, and compliance with departmental policies.  Participates in overseeing the maintenance of the departments City website.  Performs technical and clerical functions in support of the City’s public information and communications. Supports the assigned department in its scheduling and involvement in local and regional organizations.
 Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Principles, practices, and procedures related to public agency record keeping.  Automated and manual records management principles and practices, including legal requirements for recording, retention, storage, and disclosure.
 Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including Public Records Act, the Freedom of Information Act, and the Brown Act.
 Practices and methods of office management and administration, including the use of standard office equipment.
 Principles and procedures of record-keeping and reporting.  Principles and practices of data collection and report preparation.  Business letter writing and the standard format for reports and correspondence.  Business mathematics and basic statistical techniques.  Modern office practices, methods, and computer equipment and applications.  English usage, grammar, spelling, vocabulary, and punctuation.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

 Participate in the preparation of department budget, including gathering and analyzing data related to expenditures and projected charges and monitoring budget expenditures and revenues.

Attachment 1.D
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Executive Assistant

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 Evaluate and develop improvements in operations, procedures, policies, or methods.  Maintain confidentiality and be discreet in handling and processing confidential information and data.  Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and timelines, as well as complex administrative and departmental policies and procedures.
 Keep current on modern communications methods, graphic arts and internet publishing techniques and practices.
 Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
 Compose correspondence and reports independently or from brief instructions.  Research, analyze, and summarize data and prepare accurate and logical written reports.  Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Operate and maintain modern office equipment, including computer equipment and software applications programs.
 Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
 Exercise restraint at appropriate times and communicate with sensitivity in political situations and/or conversations.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of twelfth (12th) grade supplemented by college-level coursework and/or specialized secretarial training and five (5) years of increasingly responsible secretarial or administrative experience in a municipal government agency.

Licenses and Certifications:

 Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.  Possession of, or ability to obtain, a Notary Public certification desirable.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Attachment 1.D
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Executive Assistant

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ENVIRONMENTAL ELEMENTS

Prepared by: Management Services Department
Council Approved: June 6, 2023
Attachment 1.D
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FLSA: NON-EXEMPT
BU: Full-Time Non-Represented

EXECUTIVE ASSISTANT CONFIDENTIAL

DEFINITION

Under general direction, provides varied, complex, and confidential office administrative support to the City Manager, Human Resources Officer, and City Council including handling confidential materials and complex citizen and employee relations; acts as the first point of contact for the City Manager, and City Council to resolve issues and concerns; distributes community information and social media support; provides information to the public and staff requiring considerable knowledge of City and department services, policies, and procedures; manages the office administrative functions of the City Manager’s and Human Resources Office; performs technical support work related to the responsibilities of the City Manager and Human Resources; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the City Manager. May exercises general supervision over assigned administrative support staff.

CLASS CHARACTERISTICS

This is the highest-level administrative support class assigned to the City Manager’s Office. Incumbents perform a variety of administrative and project coordination support work for the City Manager, City Council, Human Resources, and associated staff. The work requires extensive public contact, the frequent use of tact, discretion, and independent judgment, knowledge of City activities, and the ability to conduct independent projects. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a City-wide level require a broader understanding of City functions and the capability of relieving City management staff of day-to-day administrative and coordinative duties.

 Provides administrative support to the City Manager, City Council, and Human Resources by assisting with duties of a complex, sensitive, and confidential nature; represents the department at meetings as assigned; acts as a liaison between the City Manager and other staff and the public, coordinating resolutions and following up with staff when appropriate.  Coordinates and maintains calendars and schedules meetings and appointments for the City Manager; makes travel arrangements as required.
 Coordinates and participates in the preparation of the department’s budget; reviews and ensures accuracy of budget documents; processes payment authorizations for City Manager and City Council invoices; tracks, enters, and maintains purchase orders in financial database system.

Attachment 1.E
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 Performs a wide variety of office and administrative duties pertaining to the City’s public information and communications by performing secretarial duties and technical functions, including drafting and editing informational materials, press releases, social internet publishing, and electronic presentations.

Provides assistance to the public and City staff by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act.
 Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex operational or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
 Receives and screens visitors, telephone calls, emails, and regular mail; provides information to the public to ensure an understanding of departmental and City policies and procedures; listens to questions and explains procedures according to existing guidelines; refers citizens to the appropriate department source as appropriate; identifies, negotiates, and/or resolves solutions to citizen complaints and problems when appropriate.
 Composes, types, and edits a variety of documents including detailed and often confidential correspondence, forms, memos, reports, statistical reports, invitations, graphic materials, and specialized documents for the City Manager and other management and department staff; proofreads materials for accuracy, completeness, and compliance with departmental policies.  Participates in overseeing the maintenance of the City website and developing, designing, and producing the City’s newsletter.
 Performs technical and clerical functions in support of the City’s public information and communications. Supports the City Council in their scheduling and involvement in local and regional organizations.
 Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Principles, practices, and procedures related to public agency record keeping.  Automated and manual records management principles and practices, including legal requirements for recording, retention, storage, and disclosure.
 Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
 Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including Public Records Act, the Freedom of Information Act, and the Brown Act.
 Practices and methods of office management and administration, including the use of standard office equipment.
 Principles and procedures of record-keeping and reporting.  Principles and practices of data collection and report preparation.  Business letter writing and the standard format for reports and correspondence.  Business mathematics and basic statistical techniques.  Modern office practices, methods, and computer equipment and applications.  English usage, grammar, spelling, vocabulary, and punctuation.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

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Ability to:

 Participate in the preparation of department budget, including gathering and analyzing data related to expenditures and projected charges and monitoring budget expenditures and revenues.  Evaluate and develop improvements in operations, procedures, policies, or methods.  Maintain confidentiality and be discreet in handling and processing confidential information and data.  Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and timelines, as well as complex administrative and departmental policies and procedures.
 Keep current on modern communications methods, graphic arts and internet publishing techniques and practices. .
 Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
 Compose correspondence and reports independently or from brief instructions.  Research, analyze, and summarize data and prepare accurate and logical written reports.  Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Operate and maintain modern office equipment, including computer equipment and software applications programs.
 Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
 Exercise restraint at appropriate times and communicate with sensitivity in political situations and/or conversations.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Licenses and Certifications:

 Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.  Possession of, or ability to obtain, a Notary Public certification.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve Attachment 1.E
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and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Prepared by: Management Services Department
Council Approved: June 6, 2023
Attachment 1.E
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City of Pismo Beach
Salary Table
5% between steps
Effective July 3, 2023
Classification Title Range #Period Step A Step B Step C Step D Step E PT1 1 Hourly 17.67304 18.55669 19.48453 20.45875 21.48169 Bi-weekly 1,413.84309 1,484.53524 1,558.76200 1,636.70010 1,718.53511 Monthly 3,063.32669 3,216.49302 3,377.31767 3,546.18356 3,723.49273 Annual 36,759.92025 38,597.91626 40,527.81207 42,554.20268 44,681.91281 PT2 2 Hourly 18.11486 19.02061 19.97164 20.97022 22.01873 Bi-weekly 1,449.18916 1,521.64862 1,597.73105 1,677.61761 1,761.49849 Monthly 3,139.90985 3,296.90535 3,461.75061 3,634.83815 3,816.58005 Annual 37,678.91825 39,562.86417 41,541.00737 43,618.05774 45,798.96063 PT3 3 Hourly 18.56774 19.49612 20.47093 21.49448 22.56920 Bi-weekly 1,485.41889 1,559.68984 1,637.67433 1,719.55805 1,805.53595 Monthly 3,218.40760 3,379.32798 3,548.29438 3,725.70910 3,911.99455 Annual 38,620.89121 40,551.93577 42,579.53256 44,708.50919 46,943.93464 PT4 4 Hourly 19.03193 19.98353 20.98270 22.03184 23.13343 Bi-weekly 1,522.55436 1,598.68208 1,678.61619 1,762.54700 1,850.67435 Monthly 3,298.86779 3,463.81118 3,637.00174 3,818.85183 4,009.79442 Annual 39,586.41349 41,565.73416 43,644.02087 45,826.22192 48,117.53301 PT5 5 Hourly 19.50773 20.48311 21.50727 22.58263 23.71177 Bi-weekly 1,560.61822 1,638.64914 1,720.58159 1,806.61067 1,896.94121 Monthly 3,381.33949 3,550.40646 3,727.92678 3,914.32312 4,110.03928 Annual 40,576.07383 42,604.87752 44,735.12139 46,971.87746 49,320.47134 PT6 6 Hourly 19.99542 20.99519 22.04495 23.14720 24.30456 Bi-weekly 1,599.63368 1,679.61536 1,763.59613 1,851.77594 1,944.36474 Monthly 3,465.87297 3,639.16662 3,821.12495 4,012.18120 4,212.79026 Annual 41,590.47567 43,669.99946 45,853.49943 48,146.17440 50,553.48312 Office Assistant I 7 Hourly 20.49531 21.52007 22.59608 23.72588 24.91217 PT7 Bi-weekly 1,639.62452 1,721.60575 1,807.68604 1,898.07034 1,992.97385 Monthly 3,552.51980 3,730.14579 3,916.65308 4,112.48573 4,318.11002 Annual 42,630.23756 44,761.74944 46,999.83691 49,349.82876 51,817.32020 PT8 8 Hourly 21.00769 22.05807 23.16098 24.31903 25.53498 Bi-weekly 1,680.61513 1,764.64589 1,852.87819 1,945.52210 2,042.79820 Monthly 3,641.33279 3,823.39943 4,014.56940 4,215.29787 4,426.06277 Annual 43,695.99350 45,880.79318 48,174.83284 50,583.57448 53,112.75320 PT9 9 Hourly 21.53288 22.60953 23.74000 24.92700 26.17335 Bi-weekly 1,722.63051 1,808.76204 1,899.20014 1,994.16015 2,093.86816 Monthly 3,732.36611 3,918.98442 4,114.93364 4,320.68032 4,536.71434 Annual 44,788.39334 47,027.81301 49,379.20366 51,848.16384 54,440.57203 PT10 10 Hourly 22.07120 23.17476 24.33350 25.55018 26.82769 Bi-weekly 1,765.69628 1,853.98109 1,946.68014 2,044.01415 2,146.21486 Monthly 3,825.67526 4,016.95903 4,217.80698 4,428.69733 4,650.13219 Annual 45,908.10317 48,203.50833 50,613.68375 53,144.36794 55,801.58633 Office Assistant II 11 Hourly 22.62298 23.75413 24.94184 26.18893 27.49838 PT11 Bi-weekly 1,809.83868 1,900.33062 1,995.34715 2,095.11451 2,199.87023 Monthly 3,921.31715 4,117.38300 4,323.25215 4,539.41476 4,766.38550 Annual 47,055.80575 49,408.59604 51,879.02584 54,472.97714 57,196.62599 PT12 12 Hourly 23.18856 24.34799 25.56539 26.84365 28.18584 Bi-weekly 1,855.08465 1,947.83888 2,045.23083 2,147.49237 2,254.86699 Monthly 4,019.35007 4,220.31758 4,431.33346 4,652.90013 4,885.54514 Annual 48,232.20090 50,643.81094 53,176.00149 55,834.80156 58,626.54164 Maintenance Worker I 13 Hourly 23.76827 24.95669 26.20452 27.51475 28.89048 PT13 Bi-weekly 1,901.46177 1,996.53485 2,096.36160 2,201.17968 2,311.23866 Monthly 4,119.83383 4,325.82552 4,542.11679 4,769.22263 5,007.68377 Annual 49,438.00592 51,909.90622 54,505.40153 57,230.67160 60,092.20518 Assistant Mechanic 14 Hourly 24.36248 25.58060 26.85963 28.20261 29.61275 Parking Enforcement Technician Bi-weekly 1,948.99831 2,046.44823 2,148.77064 2,256.20917 2,369.01963 PT14 Monthly 4,222.82967 4,433.97116 4,655.66971 4,888.45320 5,132.87586 Annual 50,673.95607 53,207.65387 55,868.03656 58,661.43839 61,594.51031 Administrative Assistant 15 Hourly 24.97154 26.22012 27.53112 28.90768 30.35306 PT15 Bi-weekly 1,997.72327 2,097.60943 2,202.48990 2,312.61440 2,428.24512 Monthly 4,328.40041 4,544.82043 4,772.06146 5,010.66453 5,261.19776 Annual 51,940.80497 54,537.84522 57,264.73748 60,127.97435 63,134.37307 Attachment 1.F
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City of Pismo Beach
Salary Table
5% between steps
Effective July 3, 2023
Water Systems Operator I 16 Hourly 25.59583 26.87562 28.21940 29.63037 31.11189 PT16 Bi-weekly 2,047.66635 2,150.04967 2,257.55215 2,370.42976 2,488.95125 Monthly 4,436.61042 4,658.44095 4,891.36299 5,135.93114 5,392.72770 Annual 53,239.32509 55,901.29135 58,696.35592 61,631.17371 64,712.73240 Accounting Clerk 17 Hourly 26.23573 27.54751 28.92489 30.37113 31.88969 Wastewater Plant Operator I Bi-weekly 2,098.85801 2,203.80091 2,313.99095 2,429.69050 2,551.17503 PT17 Monthly 4,547.52569 4,774.90197 5,013.64707 5,264.32942 5,527.54589 Annual 54,570.30822 57,298.82363 60,163.76481 63,171.95305 66,330.55071 Police Records Technician 18 Hourly 26.89162 28.23620 29.64801 31.13041 32.68693 Recreation Coordinator Bi-weekly 2,151.32946 2,258.89593 2,371.84073 2,490.43276 2,614.95440 PT18 Monthly 4,661.21383 4,894.27452 5,138.98824 5,395.93766 5,665.73454 Annual 55,934.56593 58,731.29422 61,667.85893 64,751.25188 67,988.81447 PT19 19 Hourly 27.56391 28.94210 30.38921 31.90867 33.50410 Bi-weekly 2,205.11270 2,315.36833 2,431.13675 2,552.69358 2,680.32826 Monthly 4,777.74417 5,016.63138 5,267.46295 5,530.83610 5,807.37790 Annual 57,332.93007 60,199.57658 63,209.55541 66,370.03318 69,688.53484 Code Enforcement Officer 20 Hourly 28.25301 29.66566 31.14894 32.70639 34.34171 PT20 Bi-weekly 2,260.24051 2,373.25254 2,491.91517 2,616.51092 2,747.33647 Monthly 4,897.18778 5,142.04717 5,399.14952 5,669.10700 5,952.56235 Annual 58,766.25333 61,704.56599 64,789.79429 68,029.28401 71,430.74821 Accounting Technician 21 Hourly 28.95933 30.40730 31.92766 33.52405 35.20025 Administrative Secretary Bi-weekly 2,316.74653 2,432.58385 2,554.21304 2,681.92370 2,816.01988 Building Permit Technician Monthly 5,019.61747 5,270.59835 5,534.12826 5,810.83468 6,101.37641 Maintenance Worker II Annual 60,235.40966 63,247.18014 66,409.53915 69,730.01611 73,216.51691 PT21
Water Systems Operator II 22 Hourly 29.68331 31.16748 32.72585 34.36215 36.08025 Lead Police Records Technician Bi-weekly 2,374.66519 2,493.39845 2,618.06837 2,748.97179 2,886.42038 PT22 Monthly 5,145.10791 5,402.36330 5,672.48147 5,956.10554 6,253.91082 Annual 61,741.29490 64,828.35965 68,069.77763 71,473.26651 75,046.92984 Public Safety Dispatcher NS 22 Hourly 30.86742 32.41079 34.03133 35.73290 37.51955 PT-NS22 Bi-weekly 2,469.39389 2,592.86358 2,722.50676 2,858.63210 3,001.56370 Monthly 5,350.35342 5,617.87109 5,898.76465 6,193.70288 6,503.38802 Annual 64,204.24106 67,414.45311 70,785.17577 74,324.43455 78,040.65628 PT23 23 Hourly 30.42540 31.94667 33.54400 35.22120 36.98226 Bi-weekly 2,434.03182 2,555.73341 2,683.52008 2,817.69608 2,958.58089 Monthly 5,273.73561 5,537.42239 5,814.29351 6,105.00818 6,410.25859 Annual 63,284.82727 66,449.06864 69,771.52207 73,260.09817 76,923.10308 Community Services Officer NS 23 Hourly 31.63911 33.22106 34.88212 36.62622 38.45753 PT-NS23 Bi-weekly 2,531.12871 2,657.68515 2,790.56940 2,930.09787 3,076.60277 Monthly 5,484.11221 5,758.31782 6,046.23371 6,348.54539 6,665.97266 Annual 65,809.34649 69,099.81382 72,554.80451 76,182.54473 79,991.67197 Executive Assistant 24 Hourly 31.18603 32.74533 34.38260 36.10173 37.90682 Executive Assistant Confidential Bi-weekly 2,494.88261 2,619.62674 2,750.60808 2,888.13849 3,032.54541 Tourism Coordinator Monthly 5,405.57900 5,675.85795 5,959.65084 6,257.63339 6,570.51505 Fleet Mechanic Annual 64,866.94796 68,110.29535 71,515.81012 75,091.60063 78,846.18066 Engineering Technician
Wastewater Plant Operator II
Information Technology Technician
Lead Maintenance Worker
PT24
Building Inspector I 25 Hourly 31.96568 33.56397 35.24217 37.00427 38.85449 PT25 Bi-weekly 2,557.25468 2,685.11741 2,819.37328 2,960.34195 3,108.35905 Monthly 5,540.71847 5,817.75439 6,108.64211 6,414.07422 6,734.77793 Annual 66,488.62165 69,813.05274 73,303.70537 76,968.89064 80,817.33517 Crime Analyst 26 Hourly 32.76483 34.40307 36.12322 37.92938 39.82585 Lead Water Systems Operator Bi-weekly 2,621.18605 2,752.24535 2,889.85762 3,034.35050 3,186.06802 PT26 Monthly 5,679.23643 5,963.19825 6,261.35817 6,574.42608 6,903.14738 Annual 68,150.83720 71,558.37906 75,136.29801 78,893.11291 82,837.76855 Senior Public Safety Dispatcher NS 26 Hourly 34.07186 35.77545 37.56422 39.44243 41.41456 PT-NS26 Bi-weekly 2,725.74857 2,862.03600 3,005.13780 3,155.39469 3,313.16443 Monthly 5,905.78857 6,201.07800 6,511.13190 6,836.68850 7,178.52292 Annual 70,869.46290 74,412.93604 78,133.58284 82,040.26199 86,142.27509 Attachment 1.F
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City of Pismo Beach
Salary Table
5% between steps
Effective July 3, 2023
PT27 27 Hourly 33.58395 35.26314 37.02630 38.87762 40.82150 Bi-weekly 2,686.71570 2,821.05148 2,962.10406 3,110.20926 3,265.71972 Monthly 5,821.21734 6,112.27821 6,417.89212 6,738.78673 7,075.72606 Annual 69,854.60813 73,347.33853 77,014.70546 80,865.44073 84,908.71277 Recreation Supervisor 28 Hourly 34.42354 36.14472 37.95196 39.84956 41.84203 Regulatory Compliance Coordinator Bi-weekly 2,753.88359 2,891.57777 3,036.15666 3,187.96449 3,347.36271 Lead Wastewater Operator Monthly 5,966.74778 6,265.08517 6,578.33942 6,907.25640 7,252.61922 PT28 Annual 71,600.97333 75,181.02200 78,940.07309 82,887.07675 87,031.43059 Assistant Planner 29 Hourly 35.28413 37.04834 38.90076 40.84580 42.88808 Building Inspector II Bi-weekly 2,822.73068 2,963.86721 3,112.06057 3,267.66360 3,431.04678 PT29 Monthly 6,115.91647 6,421.71230 6,742.79791 7,079.93781 7,433.93470 Annual 73,390.99766 77,060.54754 80,913.57492 84,959.25367 89,207.21635 Parking Operations Supervisor 30 Hourly 36.16624 37.97455 39.87328 41.86694 43.96029 PT30 Bi-weekly 2,893.29895 3,037.96389 3,189.86209 3,349.35519 3,516.82295 Monthly 6,268.81438 6,582.25510 6,911.36786 7,256.93625 7,619.78306 Annual 75,225.77260 78,987.06123 82,936.41430 87,083.23501 91,437.39676 Assistant Engineer 31 Hourly 37.07039 38.92391 40.87011 42.91361 45.05929 Management Analyst Bi-weekly 2,965.63142 3,113.91299 3,269.60864 3,433.08907 3,604.74353 Accountant Monthly 6,425.53474 6,746.81148 7,084.15205 7,438.35966 7,810.27764 PT31 Annual 77,106.41692 80,961.73776 85,009.82465 89,260.31589 93,723.33168 Associate Planner 32 Hourly 37.99715 39.89701 41.89186 43.98645 46.18578 PT32 Bi-weekly 3,039.77221 3,191.76082 3,351.34886 3,518.91630 3,694.86211 Monthly 6,586.17311 6,915.48177 7,261.25586 7,624.31865 8,005.53458 Annual 79,034.07734 82,985.78121 87,135.07027 91,491.82378 96,066.41497 Police Support Services Supervisor NS 32 Hourly 39.51291 41.48856 43.56299 45.74113 48.02819 PT-NS32 Bi-weekly 3,161.03293 3,319.08458 3,485.03880 3,659.29074 3,842.25528 Monthly 6,848.90468 7,191.34991 7,550.91741 7,928.46328 8,324.88644 Annual 82,186.85615 86,296.19896 90,611.00891 95,141.55936 99,898.63732 Building Inspector/Plans Examiner 33 Hourly 38.94708 40.89444 42.93916 45.08612 47.34042 PT33 Bi-weekly 3,115.76651 3,271.55484 3,435.13258 3,606.88921 3,787.23367 Monthly 6,750.82744 7,088.36881 7,442.78725 7,814.92661 8,205.67295 Annual 81,009.92927 85,060.42574 89,313.44703 93,779.11938 98,468.07535 Senior Management Analyst 34 Hourly 39.92076 41.91680 44.01264 46.21327 48.52393 Senior Accountant Bi-weekly 3,193.66067 3,353.34371 3,521.01089 3,697.06144 3,881.91451 PT34 Monthly 6,919.59813 7,265.57803 7,628.85693 8,010.29978 8,410.81477 Annual 83,035.17751 87,186.93638 91,546.28320 96,123.59736 100,929.77723 PT35 35 Hourly 40.91878 42.96472 45.11295 47.36860 49.73703 Bi-weekly 3,273.50219 3,437.17730 3,609.03616 3,789.48797 3,978.96237 Monthly 7,092.58808 7,447.21748 7,819.57836 8,210.55727 8,621.08514 Annual 85,111.05694 89,366.60979 93,834.94028 98,526.68730 103,453.02166 Police Officer SW 35 Hourly 41.72881 43.81525 46.00602 48.30632 50.72163 PT-SW35 Bi-weekly 3,338.30499 3,505.22024 3,680.48125 3,864.50532 4,057.73058 Monthly 7,232.99415 7,594.64386 7,974.37605 8,373.09485 8,791.74960 Annual 86,795.92980 91,135.72629 95,692.51260 100,477.13823 105,500.99514 Senior Planner 36 Hourly 41.94175 44.03883 46.24078 48.55281 50.98046 Accounting Supervisor Bi-weekly 3,355.33974 3,523.10673 3,699.26207 3,884.22517 4,078.43643 PT36 Monthly 7,269.90278 7,633.39792 8,015.06782 8,415.82121 8,836.61227 Annual 87,238.83337 91,600.77504 96,180.81379 100,989.85448 106,039.34720 PT37 37 Hourly 42.99029 45.13981 47.39680 49.76664 52.25497 Bi-weekly 3,439.22324 3,611.18440 3,791.74362 3,981.33080 4,180.39734 Monthly 7,451.65035 7,824.23287 8,215.44451 8,626.21674 9,057.52757 Annual 89,419.80420 93,890.79441 98,585.33413 103,514.60084 108,690.33088 PT38 38 Hourly 44.06505 46.26830 48.58172 51.01080 53.56134 Bi-weekly 3,525.20382 3,701.46401 3,886.53721 4,080.86407 4,284.90728 Monthly 7,637.94161 8,019.83869 8,420.83062 8,841.87216 9,283.96576 Annual 91,655.29931 96,238.06427 101,049.96749 106,102.46586 111,407.58915 PT39 39 Hourly 45.16667 47.42501 49.79626 52.28607 54.90037 Bi-weekly 3,613.33392 3,794.00061 3,983.70064 4,182.88567 4,392.02996 Monthly 7,828.89015 8,220.33466 8,631.35139 9,062.91896 9,516.06491 Annual 93,946.68179 98,644.01588 103,576.21667 108,755.02751 114,192.77888 Police Corporal SW 39 Hourly 46.06080 48.36384 50.78203 53.32113 55.98719 PT-SW39 Bi-weekly 3,684.86396 3,869.10715 4,062.56251 4,265.69064 4,478.97517 Monthly 7,983.87190 8,383.06550 8,802.21877 9,242.32971 9,704.44620 Annual 95,806.46285 100,596.78600 105,626.62530 110,907.95656 116,453.35439 Attachment 1.F
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City of Pismo Beach
Salary Table
5% between steps
Effective July 3, 2023
Facilities Manager 40 Hourly 46.29584 48.61063 51.04116 53.59322 56.27288 PT40 Bi-weekly 3,703.66726 3,888.85063 4,083.29316 4,287.45782 4,501.83071 Monthly 8,024.61240 8,425.84302 8,847.13517 9,289.49193 9,753.96653 Annual 96,295.34883 101,110.11628 106,165.62209 111,473.90319 117,047.59835 Recreation Manager 41 Hourly 47.45324 49.82590 52.31719 54.93305 57.67971 PT41 Bi-weekly 3,796.25894 3,986.07189 4,185.37549 4,394.64426 4,614.37647 Monthly 8,225.22771 8,636.48910 9,068.31355 9,521.72923 9,997.81569 Annual 98,702.73256 103,637.86918 108,819.76264 114,260.75077 119,973.78831 Engineer 42 Hourly 48.63957 51.07155 53.62512 56.30638 59.12170 PT42 Bi-weekly 3,891.16542 4,085.72369 4,290.00987 4,504.51037 4,729.73589 Monthly 8,430.85841 8,852.40133 9,295.02139 9,759.77246 10,247.76109 Annual 101,170.30087 106,228.81591 111,540.25671 117,117.26954 122,973.13302

City Clerk 43 Hourly 49.85556 52.34833 54.96575 57.71404 60.59974 PT43 Bi-weekly 3,988.44455 4,187.86678 4,397.26012 4,617.12313 4,847.97928 Monthly 8,641.62987 9,073.71136 9,527.39693 10,003.76677 10,503.95511 Annual 103,699.55839 108,884.53631 114,328.76313 120,045.20128 126,047.46135 IT Manager 44 Hourly 51.10195 53.65704 56.33990 59.15689 62.11473 Human Resources Officer Bi-weekly 4,088.15567 4,292.56345 4,507.19162 4,732.55120 4,969.17876 PT44 Monthly 8,857.67061 9,300.55414 9,765.58185 10,253.86094 10,766.55399 Annual 106,292.04735 111,606.64972 117,186.98220 123,046.33131 129,198.64788 PT45 45 Hourly 52.37949 54.99847 57.74839 60.63581 63.66760 Bi-weekly 4,190.35956 4,399.87754 4,619.87141 4,850.86498 5,093.40823 Monthly 9,079.11238 9,533.06800 10,009.72140 10,510.20747 11,035.71784 Annual 108,949.34853 114,396.81596 120,116.65676 126,122.48960 132,428.61408 Senior Engineer 46 Hourly 53.68898 56.37343 59.19210 62.15171 65.25929 Finance Manager Bi-weekly 4,295.11855 4,509.87448 4,735.36820 4,972.13661 5,220.74344 Planning Manager Monthly 9,306.09019 9,771.39470 10,259.96443 10,772.96265 11,311.61079 PT46 Annual 111,673.08225 117,256.73636 123,119.57318 129,275.55184 135,739.32943 Police Sergeant SW 46 Hourly 54.75182 57.48941 60.36388 63.38208 66.55118 PT-SW46 Bi-weekly 4,380.14564 4,599.15292 4,829.11057 5,070.56610 5,324.09440 Monthly 9,490.31555 9,964.83133 10,463.07290 10,986.22654 11,535.53787 Annual 113,883.78664 119,577.97598 125,556.87478 131,834.71851 138,426.45444 PT47 47 Hourly 55.03121 57.78277 60.67191 63.70550 66.89078 Bi-weekly 4,402.49651 4,622.62134 4,853.75240 5,096.44002 5,351.26203 Monthly 9,538.74244 10,015.67956 10,516.46354 11,042.28672 11,594.40106 Annual 114,464.90930 120,188.15477 126,197.56251 132,507.44063 139,132.81267 Building Official 48 Hourly 56.40699 59.22734 62.18870 65.29814 68.56304 Utilities Manager Bi-weekly 4,512.55892 4,738.18687 4,975.09621 5,223.85102 5,485.04358 PT48 Monthly 9,777.21100 10,266.07155 10,779.37513 11,318.34389 11,884.26108 Annual 117,326.53204 123,192.85864 129,352.50157 135,820.12665 142,611.13298 Engineering Manager 49 Hourly 57.81716 60.70802 63.74342 66.93059 70.27712 PT49 Bi-weekly 4,625.37290 4,856.64154 5,099.47362 5,354.44730 5,622.16967 Monthly 10,021.64128 10,522.72334 11,048.85951 11,601.30248 12,181.36761 Annual 120,259.69534 126,272.68010 132,586.31411 139,215.62982 146,176.41131 PT50 50 Hourly 59.26259 62.22572 65.33701 68.60386 72.03405 Bi-weekly 4,741.00722 4,978.05758 5,226.96046 5,488.30848 5,762.72391 Monthly 10,272.18231 10,785.79143 11,325.08100 11,891.33505 12,485.90180 Annual 123,266.18772 129,429.49711 135,900.97196 142,696.02056 149,830.82159 PT51 51 Hourly 60.74416 63.78136 66.97043 70.31895 73.83490 Bi-weekly 4,859.53240 5,102.50902 5,357.63447 5,625.51620 5,906.79200 Monthly 10,528.98687 11,055.43621 11,608.20802 12,188.61842 12,798.04934 Annual 126,347.84241 132,665.23454 139,298.49626 146,263.42108 153,576.59213 PT52 52 Hourly 62.26276 65.37590 68.64469 72.07693 75.68077 Bi-weekly 4,981.02071 5,230.07175 5,491.57533 5,766.15410 6,054.46181 Monthly 10,792.21154 11,331.82212 11,898.41322 12,493.33388 13,118.00058 Annual 129,506.53847 135,981.86540 142,780.95867 149,920.00660 157,416.00693 PT53 53 Hourly 63.81933 67.01029 70.36081 73.87885 77.57279 Bi-weekly 5,105.54623 5,360.82354 5,628.86472 5,910.30795 6,205.82335 Monthly 11,062.01683 11,615.11767 12,195.87355 12,805.66723 13,445.95059 Annual 132,744.20194 139,381.41203 146,350.48264 153,668.00677 161,351.40711 Police Commander 54 Hourly 65.41481 68.68555 72.11983 75.72582 79.51211 Tourism and Events Director Bi-weekly 5,233.18488 5,494.84413 5,769.58633 6,058.06565 6,360.96893 PT54 Monthly 11,338.56725 11,905.49561 12,500.77039 13,125.80891 13,782.09936 Annual 136,062.80699 142,865.94733 150,009.24470 157,509.70694 165,385.19228 Attachment 1.F
Council Agenda 6-6-2023 12.A-39
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City of Pismo Beach
Salary Table
5% between steps
Effective July 3, 2023
PT55 55 Hourly 67.05018 70.40269 73.92282 77.61897 81.49991 Bi-weekly 5,364.01451 5,632.21523 5,913.82599 6,209.51729 6,519.99316 Monthly 11,622.03143 12,203.13300 12,813.28965 13,453.95413 14,126.65184 Annual 139,464.37716 146,437.59602 153,759.47582 161,447.44961 169,519.82209 PT56 56 Hourly 68.72644 72.16276 75.77090 79.55944 83.53741 Bi-weekly 5,498.11487 5,773.02061 6,061.67164 6,364.75522 6,682.99299 Monthly 11,912.58222 12,508.21133 13,133.62189 13,790.30299 14,479.81814 Annual 142,950.98659 150,098.53592 157,603.46271 165,483.63585 173,757.81764 PT57 57 Hourly 70.44460 73.96683 77.66517 81.54843 85.62585 Bi-weekly 5,635.56774 5,917.34613 6,213.21343 6,523.87411 6,850.06781 Monthly 12,210.39677 12,820.91661 13,461.96244 14,135.06056 14,841.81359 Annual 146,524.76125 153,850.99932 161,543.54928 169,620.72675 178,101.76308 PT58 58 Hourly 72.20571 75.81600 79.60680 83.58714 87.76649 Bi-weekly 5,776.45693 6,065.27978 6,368.54377 6,686.97096 7,021.31951 Monthly 12,515.65669 13,141.43952 13,798.51150 14,488.43708 15,212.85893 Annual 150,187.88028 157,697.27430 165,582.13801 173,861.24491 182,554.30716 PT59 59 Hourly 74.01085 77.71140 81.59697 85.67682 89.96066 Bi-weekly 5,920.86836 6,216.91178 6,527.75736 6,854.14523 7,196.85249 Monthly 12,828.54811 13,469.97551 14,143.47429 14,850.64800 15,593.18040 Annual 153,942.57729 161,639.70616 169,721.69146 178,207.77604 187,118.16484 PT60 60 Hourly 75.86113 79.65418 83.63689 87.81874 92.20967 Bi-weekly 6,068.89007 6,372.33457 6,690.95130 7,025.49886 7,376.77381 Monthly 13,149.26181 13,806.72490 14,497.06115 15,221.91420 15,983.00991 Annual 157,791.14172 165,680.69881 173,964.73375 182,662.97044 191,796.11896 Community Development Director 61 Hourly 77.75765 81.64554 85.72781 90.01420 94.51491 Administrative Services Director Bi-weekly 6,220.61232 6,531.64293 6,858.22508 7,201.13633 7,561.19315 Management Services Director Monthly 13,477.99336 14,151.89302 14,859.48767 15,602.46206 16,382.58516 Assistant City Manager Annual 161,735.92027 169,822.71628 178,313.85209 187,229.54470 196,591.02193 PT61
PT62 62 Hourly 79.70160 83.68668 87.87101 92.26456 96.87779 Bi-weekly 6,376.12763 6,694.93401 7,029.68071 7,381.16474 7,750.22298 Monthly 13,814.94319 14,505.69035 15,230.97487 15,992.52361 16,792.14979 Annual 165,779.31827 174,068.28419 182,771.69840 191,910.28332 201,505.79748 Dir of Public Works/City Engineer 63 Hourly 81.69414 85.77884 90.06778 94.57117 99.29973 PT63 Bi-weekly 6,535.53082 6,862.30736 7,205.42273 7,565.69386 7,943.97855 Monthly 14,160.31677 14,868.33261 15,611.74924 16,392.33670 17,211.95353 Annual 169,923.80123 178,419.99129 187,340.99086 196,708.04040 206,543.44242 Police Chief 64 Hourly 83.73649 87.92331 92.31948 96.93545 101.78223 PT64 Bi-weekly 6,698.91909 7,033.86504 7,385.55829 7,754.83621 8,142.57802 Monthly 14,514.32469 15,240.04092 16,002.04297 16,802.14512 17,642.25237 Annual 174,171.89626 182,880.49107 192,024.51563 201,625.74141 211,707.02848 City Manager 72 Hourly 102.02478 107.12602 112.48232 118.10644 124.01176 Bi-weekly 8,161.98243 8,570.08155 8,998.58562 9,448.51491 9,920.94065 Monthly 17,684.29526 18,568.51002 19,496.93552 20,471.78230 21,495.37141 Annual 212,211.54307 222,822.12022 233,963.22623 245,661.38755 257,944.45692 Attachment 1.F
Council Agenda 6-6-2023 12.A-40
Packet Page 127

City Goals & Other Initiatives

The following tables reflect work plan budget requests proposed for inclusion in the FY 2024 and FY 2025 budgets. These items include all work plan items for one-time, ongoing, and capital items by category, and are reflected in the previous "Exhibit A” fund appropriation tables in Attachment 1. These items propose various program enhancements and their respective costs to implement City goals and improve services to the public.

Community Character, Beautification, and Quality of Life for Residents • Goal statement: Build on the strength of our local community to preserve the City’s “Classic California” charm and ensure an exceptional quality of life for residents

Fund Description FY 2024 FY 2025
General Fund One-time Contribution of 1% for General Fund Municipal Code Section 15.049.025 Public Art Program
55,100.00$
General Fund One-time Vets Hall Window Replacement in kitchen area. 30,000.00 General Fund Ongoing Ongoing maintenance of Ventana Sports Courts 10,000.00$ General Fund One-time James Way Beautification maintenance 45,000.00 LBID Fund Ongoing Replace the 5 outdated Beach wheelchairs (originally purchased in 2014)
15,000.00
Capital Projects One-time James Way Beautification 9-12 months construction
2,500,000.00
Capital Projects One-time Chumash and Palisades Park Improvements replace play structures
1,800,000.00
Capital Projects One-time Install larger and more aesthetically pleasing restroom in the Addie Street Parking Lot
1,200,000.00
Capital Projects One-time Shell Beach Parking Lot (Palisades Sports Courts Restroom/Parking)
1,000,000.00
Capital Projects One-time FY 2024 Design the next paving project, FY 2025 Construction of next paving project
300,000.00 2,000,000.00
Capital Projects One-time Construct a dog park within the current Spyglass Park grassy area
75,000.00
Capital Projects One-time Purchase and install workout equipment at South Palisades Park
190,000.00
Capital Projects One-time Downtown Boardwalk Extension Feasibility Study between Main Street and Wadsworth
125,000.00
Capital Projects One-time Hinds/Ocean View Pedestrian Path 100,000.00 Park Development Fund One-time Purchase and install workout equipment at South Palisades Park
(60,000.00)
Pier Enterprise Fund Ongoing Plaza maintenance: cleaning, repainting the play structure
30,000.00 30,000.00
Attachment 2
Council Agenda 6-6-2023 12.A-41
Packet Page 128

Maintain a Focus on Public Safety
• Goal statement: Focus on providing resources toward ensuring the safety of the community

Water Supply, Conservation and Central Coast Blue
• Goal statement: Sustain the City's water supply by completing Central Coast Blue and pursuing access to new, high-quality and reliable water sources; promoting conservation; and conducting public outreach and education.

Fund Description FY 2024 FY 2025
General Fund One-time Crossroads E-Citation System 46,780.00$ General Fund One-time Body Camera Replacement 42,710.00 General Fund One-time Advanced Rope Rescue Equipment, Equipment for cliff/confined space rescue
10,000.00
General Fund Ongoing Annual Hose Testing 6,500.00 6,500.00$ General Fund One-time Mobile Data Computer (MDC) for E63 6,000.00 General Fund Ongoing Reg. SWAT Team Budget Share Annual Contribution
5,000.00 5,000.00
General Fund One-time MCV Satellite Internet 3,500.00
General Fund Ongoing Crossroads E-Citation System 2,500.00 2,500.00 General Fund Ongoing WatchTower program, Statistics tracking program for Lifeguard Dept
2,250.00 2,250.00
General Fund Ongoing Increase in Annual MDC Service Agreement 2,000.00 2,000.00 General Fund Ongoing MCV Satellite Internet 1,620.00 1,620.00 General Fund Ongoing New Weed Abatement Inspection Program better tracking and automation.
1,500.00 1,500.00
General Fund Ongoing Body Camera Replacement, License & Support Fee 4,875.00 Capital Projects One-time Police Parking Annex 1,050,000.00 Fund Description FY 2024 FY 2025
Water Construction Fund One-time Charles Street Reservoir and Bello Reservoir Roof Replacement
1,210,000.00$
Water Construction Fund One-time Construct new drinking water production well to replace Well 23
2,000,000.00$
Attachment 2
Council Agenda 6-6-2023 12.A-42
Packet Page 129

Traffic, Circulation and Parking
• Goal statement: Improve traffic flow and parking assets to meet the needs of current and future residents and visitors.

Fund Description FY 2025
Capital Projects One-time Signalize the Bello/Price Canyon intersection to allow for easier crossing of Price
Canyon
400,000.00
Capital Projects One-time Dolliver/Pomeroy Ped Scramble 50,000.00 Attachment 2
Council Agenda 6-6-2023 12.A-43
Packet Page 130

Other Initiatives

Category Description Fund FY 2024 FY 2025
Capital Project -
Maintenance and
Repair
One-time Cypress and Dolliver Bridge and Pier Inspection & Structural Review
General Fund 275,000.00
Capital Project -
Maintenance and
Repair
One-time Slurry seal paved areas at the Corp Yard to preserve the pavement
Capital Projects 250,000.00
Capital Project -
Maintenance and
Repair
One-time Install a valve in the 16" force main at Addie St Wastewater Capital Projects
200,000.00
Department Initiative One-time Contribution event funding requests LBID Fund 150,000.00 Department Initiative One-time Finance Records Retention Compliance for General Ledger and Payroll
General Fund 30,000.00
Department Initiative One-Time Determine resident awareness of Ballot measure for sales tax
General Fund 25,000.00
Department Initiative One-Time Education Campaign: Supplies, postage, printing, informational collateral
General Fund 5,000.00 20,000.00
Drainage One-time Update the 2005 Master Drainage Plan for Heights and Downtown, create a Shell Beach Drainage Master Plan, study existing drainage on Price Canyon
General Fund 75,000.00
Drainage One-time El Portal Outfall Capital Projects 60,000.00 Maintenance and
Repair
One-time Paint the exterior of City Hall, including repair of any damaged wood, replace screens, etc.

General Fund 125,000.00
Maintenance and
Repair
One-time City Hall Window Treatment General Fund 20,000.00 Maintenance and
Repair
Ongoing HVAC Ongoing Maintenance General Fund 15,000.00 15,000.00 Positions Ongoing New Accountant position General Fund 129,791.52 133,475.26 Positions Ongoing Engineering Tech to Assistant Engineer General Fund 26,223.00 27,010.00 Positions Ongoing Management Analyst to Human Resources Officer General Fund 14,878.00 15,324.00 Positions Ongoing Senior Engineer to Engineering Manager General Fund 9,175.00 9,450.00 Positions Ongoing Senior Engineer to Engineering Manager Water Enterprise Fund 1,967.00 2,027.00 Positions Ongoing Senior Engineer to Engineering Manager Wastewater Treatment Fund
1,967.00 2,027.00
Positions Ongoing Management Analyst to Senior Management Analyst General Fund 4,888.00 5,035.00 Positions Ongoing Management Analyst to Senior Management Analyst Water Enterprise Fund 1,777.00 1,829.00 Positions Ongoing Management Analyst to Senior Management Analyst Wastewater Treatment Fund
2,222.00 2,289.00
Positions Ongoing Engineer to Senior Engineer General Fund 5,181.00 5,336.00 Positions Ongoing Engineer to Senior Engineer Water Enterprise Fund 1,110.00 1,143.00 Positions Ongoing Engineer to Senior Engineer Wastewater Treatment Fund
1,110.00 1,143.00
Positions Ongoing Administrative Secretary to Executive Assistant General Fund 6,944.00 7,153.00 Positions Ongoing Records Coordinator to Lead Records Coordinator General Fund 6,621.00 6,819.00 Attachment 2
Council Agenda 6-6-2023 12.A-44
Packet Page 131

Other Initiatives – Technology

Category Description Fund FY 2024 FY 2025
Technology One-time WW Plant PLC and associated modules security update Wastewater Treatment Fund 20,000.00 Technology One-time Wireless Access Points for Shell Beach Vets Hall Technology Service Fund 5,000.00 Technology Ongoing Internet Services for Shell Beach Vets Hall Technology Service Fund 1,920.00 1,920.00 Technology Master Plan Ongoing IT Allocation for non projects General Fund 189,786.00 215,675.00 Technology Master Plan Ongoing IT Allocation for non projects Water Enterprise Fund 9,259.00 10,414.00 Technology Master Plan Ongoing IT Allocation for non projects Wastewater Treatment Fund 9,563.00 12,390.00 Technology Master Plan Ongoing IT Allocation for non projects Parking Enterprise Fund 2,937.00 4,053.00 Technology Master Plan Ongoing IT Allocation for non projects Motor Vehicle Fund 1,455.00 1,468.00 Technology Master Plan Ongoing Increased coverage for the Public Safety Camera System, includes new/replacement cameras, storage of the video
Capital Projects 75,000.00 75,000.00
Technology Master Plan Ongoing Managed detection and response solution Technology Service Fund 65,000.00 65,000.00 Technology Master Plan One-time City Hall IT Room improvements Technology Service Fund 40,000.00 Technology Master Plan One-time SCADA security Water Enterprise Fund 17,700.00 Technology Master Plan One-time SCADA security Wastewater Treatment Fund 17,700.00 Technology Master Plan One-time Parks & Recreation System Improvements and Training Technology Service Fund 25,000.00 Technology Master Plan Ongoing 24 hours support for City Security Cameras, includes spare parts to ensure up-time
Technology Service Fund 20,000.00 20,000.00 Technology Master Plan One-time Replace PD's phone system with Teams Phone System Technology Service Fund 17,600.00 Technology Master Plan One-time Multi-factor authentication Technology Service Fund 17,100.00 15,200.00 Technology Master Plan One-time Disaster Recovery Planning, Simplified process based on cloud restore capabilities
Technology Service Fund 15,600.00
Attachment 2
Council Agenda 6-6-2023 12.A-45
Packet Page 132

Category Description Fund FY 2024 FY 2025
Technology Master Plan Ongoing Password Manager for all City Staff Technology Service Fund 15,360.00 15,360.00 Technology Master Plan Ongoing Multi-factor authentication Technology Service Fund 15,120.00 15,120.00 Technology Master Plan One-time Police scheduling and shift tracking software General Fund 15,000.00 15,000.00 Technology Master Plan Ongoing Replace PD's phone system with Teams Phone System Technology Service Fund 14,400.00 14,400.00 Technology Master Plan Ongoing Police scheduling and shift tracking software General Fund 10,000.00 10,000.00 Technology Master Plan Ongoing User Training and Support, Office and Departmental training
Technology Service Fund 10,000.00 10,000.00 Technology Master Plan One-time Cybersecurity incident response planing Technology Service Fund 9,000.00 Technology Master Plan Ongoing Time and Attendance System, Online employee time tracking system with payroll integration
Technology Service Fund 6,500.00 6,500.00 Technology Master Plan One-time Online employee time tracking system with payroll integration
Technology Service Fund 5,500.00
Technology Master Plan Ongoing Tablet Replacements Technology Service Fund 5,000.00 5,000.00 Technology Master Plan One-time User Training and Support, SharePoint/OneDrive training Technology Service Fund 5,000.00 Technology Master Plan Ongoing IT Operations Enhancements, Patch management system Technology Service Fund 4,500.00 4,500.00 Technology Master Plan Ongoing IT Operations Enhancements, IT inventory management system
Technology Service Fund 3,500.00 3,500.00 Technology Master Plan One-time PCI compliance review Technology Service Fund 10,000.00 Technology Master Plan One-time IT security assessment Technology Service Fund 35,000.00 Technology Master Plan Ongoing Track AD changes and consolidate logs for simplified review
Technology Service Fund 25,000.00
Technology Master Plan Ongoing Ongoing backup support Technology Service Fund 67,500.00 Technology Master Plan One-time One-time backup upgrades Technology Service Fund 22,500.00 Technology Master Plan One-time Citywide document management and records retention Technology Service Fund 57,600.00 Technology Master Plan One-time Electronic travel forms and reimbursement process Technology Service Fund 25,000.00 Technology Master Plan Ongoing Citywide document management and records retention Technology Service Fund 10,800.00 Attachment 2
Council Agenda 6-6-2023 12.A-46
Packet Page 133

Total All City Goals & Other Initiatives
Council Goal/ Other Initiative FY 2024 FY 2025
Community Character, Beautification, and Quality of Life for Residents 13,910,100.00$ 4,885,000.00$ Maintain a Focus on Public Safety 2,247,960.00 26,245.00 Traffic Circulation & Parking 900,000.00
Water Supply, Conservation and Central Coast Blue 2,420,000.00 4,000,000.00 Other Initiative 2,061,854.52 2,653,860.26
Total 20,639,914.52$ 12,465,105.26$
Attachment 2
Council Agenda 6-6-2023 12.A-47
Packet Page 134

Capital Projects Budget for FY 2024 & FY 2025

City of Pismo Beach Work Plan Capital Projects Budget for FY 2024 & FY 2025

The Capital Projects listed in this table represent the new Capital Projects budgeted for FY 2024 and FY 2025 and do not include existing or baseline budget capital projects. This table is provided as a subset of the budget to illustrate significant investments into the City’s infrastructure. These projects are included in the previous Exhibit “A” fund appropriation tables in Attachment 1.A and in the City Goals & Other Initiatives in Attachment 2. These capital project amounts are not in addition to the Exhibit “A” fund appropriation tables or the City Goals & Other Initiatives.

CATEGORY PROJECT FY 2024 FY 2025
Streets and Transportation Cypress and Dolliver Bridge Inspection 75,000.00$ Streets and Transportation Total 75,000.00
Drainage Drainage Study 75,000.00
El Portal Outfall 60,000.00
Drainage Total 75,000.00 60,000.00
Parks Chumash & Palisades Park improvements 1,800,000.00 Hinds/Ocean View Ped Path 100,000.00
James Way Beautification 2,500,000.00
Palisades Sports Courts Restroom/Parking 1,000,000.00
South Palisades Workout/Trail 190,000.00
Spyglass Dog Park 75,000.00
Parks Total 5,375,000.00 290,000.00
Promenades/ Beach Access Downtown Boardwalk Extension Study 125,000.00 Pier Structural Analysis Report Update 200,000.00
Promenades/ Beach Access Total 200,000.00 125,000.00 Public Facilities City Hall Exterior Repair 125,000.00
Police Substation 1,050,000.00
Public Safety Facility 52,000,000.00
Public Facilities Total 53,175,000.00
Restrooms Addie St Restroom Improvements 1,200,000.00
Restrooms Total 1,200,000.00
Streets and Transportation Corp Yard Slurry Seal 250,000.00 Dolliver/Pomeroy Ped Scramble 50,000.00
FY 2025 Paving Project 300,000.00 2,000,000.00 Signalize Bello/Price Canyn Rd 400,000.00
Streets and Transportation Total 300,000.00 2,700,000.00 Technology Body Camera Replacement 42,710.00
Finance Records GL Payroll 30,000.00
Financial Mgmt System 25,000.00
IT Room Improvements 40,000.00
Public Safety Cameras 75,000.00 75,000.00
Technology Total 187,710.00 100,000.00
Utilities Charles Street Reservoir 1,210,000.00
Utilities Total 1,210,000.00
Wastewater Addie Street Force Main 200,000.00
Wastewater Total 200,000.00
Water New Production Well 2,000,000.00
Water Total 2,000,000.00
Total All Categories 61,797,710.00$ 5,475,000.00$
Attachment 3
Council Agenda 6-6-2023 12.A-48
Packet Page 135

City of Pismo Beach Base Capital Projects Budget for FY 2024 & FY 2025 The following table includes capital projects included in the FY 2024 and FY 2025 base budgets and are included in the previous "Exhibit A” fund appropriation tables. These projects represent items already part of the City’s baseline operating budget.

Vehicles – New/Replacement Vehicles
Category Project FY 2024 FY 2025
Water Water Meter Replacment 50,000.00$ 50,000.00$
Water Valve Replacement 33,000.00 33,000.00
Wastewater Pump Replacement 40,800.00 40,800.00
Technology Server replacements 28,000.00 28,000.00 Network switch replacements 24,000.00 24,000.00
Total Baseline Capital Projects 175,800.00$ 175,800.00$ Vehicle
No. Vehicle Description Year Make Model Color
Fiscal Year
Purchased
Replacement
Cost
FD181 Fire & Ambulance 2019 FORD Expedition 4x4 White 2019 75,000 FDBOAT64 Water Craft 2019 YAMAHA WC FXHO Black 2020 25,000 PD165 Police 2017 CHEVROLET TAHOE Black 2017 65,000
PD166 Police 2017 DODGE DURANGO Black 2017 50,000
PD167 Police 2017 DODGE CHARGER Blue 2017 50,000
PD183 Private Passenger 2018 Dodge DURANGO Black 2019 80,000 PD201 Police 2020 DODGE CHARGER Black 2020 65,000
PD211 Private Passenger 2021 DODGE CHARGER Blk/Wht 2021 65,000 475,000$
FY 2025
Vehicle
No. Vehicle Description Year Make Model Color
Fiscal Year
Purchased
Replacement
Cost
FDR64 Fire & Ambulance 2010 FORD F450 XLT Red 2010 257,500$ PD184 Police 2019 Dodge DURANGO Billet 2019 51,500
PD185 Police 2019 Dodge DURANGO Grannit 2019 51,500
PD212 Private Passenger 2021 Dodge CHARGER Blk/Wht 2021 66,950 PD213 Private Passenger 2021 DODGE CHARGER Blk/Wht 2021 66,950 PD214 Police 2021 CHEVROLET TAHOE Blk/Wht 2022 56,650
WW092 Light Truck 2009 FORD F150 4X4 White 2010 61,800
WW122 Medium Truck, crane 2012 FORD F550 White 2013 139,050 751,900$
Attachment 3
Council Agenda 6-6-2023 12.A-49
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.B
SUBJECT/TITLE:

PUBLIC SAFETY FACILITY EXTERIOR FAÇADE OPTIONS
RECOMMENDATION:

Receive an update for the Public Safety Facility Project, including exterior façade options, and provide direction.

BACKGROUND:

At its May 2, 2023 meeting, the City Council provided direction to proceed with the Public Safety Facility project and requested additional information on various exterior façade elements, in addition to requesting additional cost saving strategies to reduce the overall cost of the project and refining the scope to maximize the utilization of square footage.

Staff worked in good faith with the Design Build Entity (DBE) team from F&H Construction and LDA Architects to meet the direction of the City Council. Staff were able to further negotiate the cost of the project through value engineering. There remain three exterior façade decisions for City Council direction. These decisions are necessary to complete the cost negotiations and bring forward an award of contract for the project, which is tentatively scheduled for the June 20, 2023 City Council meeting.

The three façade areas are as follows: selection of brick treatments for the exterior of building, façade treatments for the fire station, and the methods to “soften” the second floor of the proposed Police Station.

Exterior Brick
The original schoolhouse building incorporated the use of brick that was mined in the local area. While the building is not listed on a historical register, it is of historical importance to the community. The City Council previously provided direction to both incorporate the existing brick façade into the new Public Safety Facility, and also to preserve the façade to the greatest extent possible.

The DBE team was able to conduct additional inspection of the existing brick to determine the viability of reusing these materials for the façade. While the team’s original proposal incorporated the brick façade as part of the structural component of the new building, an alternative approach of cleaning and repurposing the brick as a façade option is now possible.

The City Council has three options to consider as it relates to the exterior brick: 1) reuse the existing brick from the site as a veneer; 2) use new full brick veneer that would be tumbled and treated to mimic the existing brick; or 3) use a thin brick veneer (approximately ¾” thick) that would be tumbled and treated to mimic the existing brick.

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All three options would utilize the brick as a veneer and not be a structural element of the façade. This would ensure the longevity of the building and result in an overall cost savings to the project. All three options represent an estimated cost savings of approximately $550,000, with only a difference in savings of $7,000, therefore staff does not believe that in this case cost should be a significant determinant of selection.

It should be noted that the intent and instructions to the DBE are to preserve the terra cotta archway, mosaic tile, and pendant above the main entrance. As a precaution, molds will be taken of all elements, so that in the unlikely event that any element is not able to be saved, it can be reproduced.

Façade Options for Fire Station
At the March 29, 2023, Council meeting, the DBE team presented three options for the exterior façade of the Fire Station. The three façade options are shown in Attachment 1.

The three options show various façade options for the entrance to the lobby of the Fire Station. Option 1 has a stepped façade that is consistent with the Police Station entrance and pays homage to the original schoolhouse by utilizing a brick wainscotting and protruding entrance. Option 2 has a flat façade to the building, while continuing to incorporate elements of the Police Station. Option 3 is a full brick façade on a flat building, more closely resembling Option 2.

Police Station Second Floor
The proposed design for the second floor of the Police Station utilizes a more efficient use of space and reduces unnecessary hallways. This does, however, result in a wider exterior elevation. Based on the feedback staff received during the last Council Meeting, the design team proposed an alternative option that softens the visual impact of the second floor through use of different materials and colors to blend the second floor, thereby focusing on the brick façade of the first floor as the dominant feature.

The original renderings and an alternative option are shown in Attachment 2.

Recommendation and Next Steps
Staff recommends that the City Council provide direction to staff on the exterior façade options outline above.

FISCAL IMPACT:

The fiscal impact of the Public Safety project is currently estimated at $53,000,000, including the various types of costs:

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The fiscal impact of the various options would be additional costs or savings compared to this current estimate. If the Council chooses one or more of the aforementioned options, the cost would increase or decrease accordingly. Staff will continue to negotiate the final costs for the options selected by the City Council with the DBE.

ALTERNATIVES:

1. Request more information from staff.

ATTACHMENTS:

None
Meeting Date: June 6, 2023 Submitted by:

Jorge Garcia, Interim City Manager
Interim City Manager Approval:

Estimated Project Cost
Soft Costs
Contingency 5,000,000
Permitting Connection Fees 1,500,000
Construction Management 1,000,000
Hazmat/Survey/Abatement 250,000
Plan Check 250,000
Inspection/Special Inspection 1,000,000
Total Soft Costs 9,750,000
Construction Cost 43,250,000
Total Estimated Project cost 53,000,000

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OpƟon 1
Attachment 1

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OpƟon 2
Attachment 1

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OpƟon 3
Attachment 1

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Original OpƟon
Attachment 2

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Original OpƟon

Attachment 2

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Original OpƟon

Attachment 2

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AlternaƟve OpƟon
Attachment 2

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AlternaƟve OpƟon

Attachment 2

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AlternaƟve OpƟon
Attachment 2

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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.C
SUBJECT/TITLE:

PUBLIC SAFETY FACILITY RELOCATION PLAN
RECOMMENDATION:

No action recommended; for information only.

BACKGROUND:

Staff will provide a presentation on a relocation plan for the Public Safety Facility Project.

Conclusion and Recommendation
Staff recommends that the City Council receive and file the presentation.

FISCAL IMPACT:

There is no fiscal impact associated with this presentation item.

ALTERNATIVES:

1.Request additional information from staff.

ATTACHMENTS:

None.

Submitted by: Meeting Date: June 6, 2023
Jorge Garcia, Interim City Manager
Interim City Manager Approval:

Council Agenda 6-6-2023 12.C-1
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.D
SUBJECT/TITLE:

DIRECTION ON BELLO STREET AND PRICE CANYON ROAD INTERSECTION RECOMMENDATION:

BACKGROUND:

The intersection of Price Canyon Road and Bello Street (Intersection) is a busy intersection, and the amount of traffic on Price Canyon Road can make it difficult for vehicles on Bello Street to either cross or turn left onto Price Canyon Road. Price Canyon Road is a critical regional link between Pismo Beach and San Luis Obispo that provides access to agriculture, the airport, oil production, manufacturing, and residential areas between the two cities. The route is also heavily used by regional commuting traffic from south San Luis Obispo County and northern Santa Barbara County to San Luis Obispo.

The City’s most recent traffic study, conducted in 2022, states that over 1,000 vehicles per hour utilize this intersection during peak travel times.

With the completion of the nearby Bello Street Bridge, which reconnected the eastern end of Bello Street to Frady Lane, providing access to the City’s corporation yard, sports complex, and through access to the southernmost portions of Pismo Beach, the intersection has seen an increase in traffic and in anticipation of this potential growth in traffic, the 10-year Capital Improvement Plan and Fiscal Year 2022 budget included a project to signalize the intersection of Bello Street and Price Canyon Road.

On August 2, 2022 the City Council approved a contract with Quincy Engineering, now Consor North America, Inc. (Consor), for professional engineering services for the design of the Bello Street and Price Canyon Road Signalization project.

The first phase of the design included a Technical Memorandum to ensure a potential traffic signal meets the required warrants for installation, provide the City with potential alternatives and a cost option for each alternative and to identify any potential challenges which may be encountered during construction.

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The full Draft Technical Memorandum (Attachment 1) can be downloaded from the Access Pismo1 public records portal, by scanning the QR Code to the right, or obtained by request from the City Clerk’s Office. An excerpt from the memorandum, showing conceptual alternatives and renderings for potential intersection configurations, is provided for reference as Attachment 2. The Draft Technical Memorandum looked at the following options for traffic control at the Intersection:
Traffic Signal
Peanut Roundabout
Dual Mini Roundabouts
Traffic Signal
This configuration would closely align with the existing intersection configuration with minor improvements for pedestrian, bicycle, and ADA accessibility. The traffic signal would provide positive control for Bello Street users compared to the existing stop- controlled movements that require users to accept a gap in the Price Canyon Road cross traffic.

Peanut Roundabout
Due to the acute angles of the intersection’s legs and existing intersection geometry a conventional roundabout will likely not be feasible. This configuration provides simplicity and safety but may require out-of-direction travel for travelers needing to make a left-turn from Price Canyon Road onto Bello Street. The peanut roundabout would encourage drivers to reduce speeds and allow bicycles to navigate through the intersection at safer comparable speeds. This roundabout would have a larger footprint compared to the signalized alternative that is better able to be adapted to the constrained site location.

Dual Mini Roundabout
Closely spaced roundabouts can offer movement advantages that a peanut shaped roundabout cannot. At the Bello Street and Price Canyon Road intersection, a dual mini roundabout configuration may allow drivers to turn left onto Bello Street without the out- of-direction travel required by a peanut configuration. This may be beneficial for drivers turning left from Price Canyon Road but result in additional delays for drivers moving through the intersection along Price Canyon Road. This roundabout would have a larger footprint compared to the signalized alternative that is better able to be adapted to the constrained site location. If this configuration were selected, additional operational analysis may be warranted to evaluate delay implications along Price Canyon Road.

Construction Logistics
All of the alternatives presented in the report would likely require permanent property acquisition along the southern leg of Bello Street from one of the adjacent parcels. All of the alternatives will also require adjustments to Southern California Gas and PG&E facilities.
1 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=476844&dbid=0&repo=Laserfiche Council Agenda 6-6-2023 12.D-2
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Cost Estimates and Timing
Planning level estimates concluded that the Traffic Signal Option will have a probable cost of approximately $1.8 million, while either of the roundabout options would have a probable cost of approximately $2.7 million. It is estimated that full bid documents will take approximately 14 months to complete. The traffic signal option will take approximately 6 months to complete and the roundabout options will take approximately 12 months to complete. The roundabout option construction schedule could possibly be reduced to approximately 8 months, by closing the Bello Street sides of the intersection during construction, but this option is not recommended by staff.

Conclusion and Recommendation
Because most of the traffic traveling on Price Canyon Road is regional in nature, staff recommends that the City Council direct staff to move forward with design of the project plans and specifications and preparation of the construction bid documents, and continue to pursue regional/outside funding for construction. Staff has already been working with the San Luis Obispo Council of Governments (SLOCOG) on possible funding sources for construction.

FISCAL IMPACT:

There is no fiscal impact associated with receiving this report. The FY 2023 budget includes $600,000 to complete the project. The current project costs are shown below.

Bello/Price Canyon Signalization Budget $600,000
Consor contract $291,000
Remaining Budget $309,000
Based on the estimated costs provided in the Draft Technical Memorandum, there is a budget shortfall associated with the construction of each option. The actual construction cost will not be known until Council provides direction, and the project has been advertised and bids are received for the project. Once the project has been bid, staff will return to Council at that time to award the project and request additional funds if needed.

ALTERNATIVES:

1. Provide staff with direction on how to proceed.

ATTACHMENTS:

1.Full Draft Technical Memorandum (online attachment only2)

2. Excerpted Conceptual Alternatives and Renderings
Prepared by: Meeting Date: June 6, 2023
Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:
2 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=476844&dbid=0&repo=Laserfiche Council Agenda 6-6-2023 12.D-3
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION - ALTERNATIVE ANALYSIS B
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TRAFFIC SIGNAL ALTERNATIVE

ADVANTAGES
•REDUCED FOOTPRINT AND

CONSTRUCTION COSTS
•REDUCED CONSTRUCTION DURATION
•MAY MINIMIZE ENVIRONMENTAL IMPACTS
•REDUCED DELAYS

DISADVANTAGES
•INCREASED MAINTENANCE AND

OPERATIONS COSTS
•MAY REQUIRE RIGHT-OF-WAY

ACQUISITION

APPROXIMATE SIGNAL POLE

AND MAST ARM LOCATIONS

RELOCATION OF EXISTING GAS AND

OVERHEAD UTILITY FACILITIES
(MAY REQUIRE UP TO 12 MONTHS OF

COORDINATION WITH UTILITY OWNERS)

ENHANCED PEDESTRIAN

AND BIKE FACILITIES
Attachment 2
Excerpted Conceptual Alternatives & Renderings
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FILE S:\Client\Pismo Beach\22-3550 Bello Street Traffic Signal\500-Design\505 - CADD Files\Exhibits\22-3550-EXBT-MEMO-RAB-PNUT.dwg

BELLO STREET AT PRICE CANYON ROAD INTERSECTION - ALTERNATIVE ANALYSIS B
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ROUNDABOUT ALTERNATIVE
(PEANUT CONFIGURATION )

ADVANTAGES
•SAFETY IMPROVED FOR ALL USERS
•MAY MINIMIZE AREA TO BE ACQUIRED
•REDUCED OPERATIONS AND

MAINTENANCE COSTS

DISADVANTAGES
•INCREASED CONSTRUCTION COSTS
•INCREASED CONSTRUCTION DURATION

AND COMPLEXITY
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HILLSIDE GRADING

MAY BE REQUIRED
R/W
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FULLY TRAVERSABLE ISLAND TO

ACCOMMODATE LARGE TRUCKS, CITY FIRE

TRUCKS CAN NAVIGATE AROUND ISLANDS

RELOCATION OF EXISTING GAS AND

OVERHEAD UTILITY FACILITIES
(MAY REQUIRE UP TO 12 MONTHS OF

COORDINATION WITH UTILITY OWNERS)

LONGER PATH OF TRAVEL FOR LEFT-TURN

MOVEMENTS BUT MAY REDUCE COMPLEXITY

AND IMPROVE OVERALL OPERATIONS
Attachment 2
Excerpted Conceptual Alternatives & Renderings
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FILE S:\Client\Pismo Beach\22-3550 Bello Street Traffic Signal\500-Design\505 - CADD Files\Exhibits\22-3550-EXBT-MEMO-RAB-DUAL.dwg

BELLO STREET AT PRICE CANYON ROAD INTERSECTION - ALTERNATIVE ANALYSIS B
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ROUNDABOUT ALTERNATIVE
(DUAL MINI CONFIGURATION )

ADVANTAGES
•SAFETY IMPROVED FOR ALL USERS
•MAY MINIMIZE AREA TO BE ACQUIRED
•REDUCED OPERATIONS AND

MAINTENANCE COSTS

DISADVANTAGES
•INCREASED CONSTRUCTION COSTS
•INCREASED CONSTRUCTION DURATION

AND COMPLEXITY

HILLSIDE GRADING

MAY BE REQUIRED
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FULLY TRAVERSABLE ISLANDS TO

ACCOMMODATE LARGE TRUCKS, CITY FIRE

TRUCKS CAN NAVIGATE AROUND ISLANDS

RELOCATION OF EXISTING GAS AND

OVERHEAD UTILITY FACILITIES
(MAY REQUIRE UP TO 12 MONTHS OF

COORDINATION WITH UTILITY OWNERS)

THIS CONFIGURATION FACILITATES SIMPLER

LEFT-TURNS BUT MAY INCREASE OVERALL

COMPLEXITY AND RESULT IN MINOR DELAYS

FOR THRU MOVEMENTS
Attachment 2
Excerpted Conceptual Alternatives & Renderings
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION RENDERING - LOOKING WEST TRAFFIC SIGNAL CONCEPT "PEANUT" ROUNDABOUT CONCEPT
Attachment 2
Excerpted Conceptual Alternatives & Renderings
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION RENDERING - LOOKING WEST "MINI DUAL" ROUNDABOUT CONCEPT Attachment 2
Excerpted Conceptual Alternatives & Renderings
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION RENDERING - LOOKING SOUTH TRAFFIC SIGNAL CONCEPT "PEANUT" ROUNDABOUT CONCEPT
Attachment 2
Excerpted Conceptual Alternatives & Renderings
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION RENDERING - LOOKING SOUTH "MINI DUAL" ROUNDABOUT CONCEPT Attachment 2
Excerpted Conceptual Alternatives & Renderings
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION RENDERING - LOOKING EAST TRAFFIC SIGNAL CONCEPT "PEANUT" ROUNDABOUT CONCEPT
Attachment 2
Excerpted Conceptual Alternatives & Renderings
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION RENDERING - LOOKING EAST "MINI DUAL" ROUNDABOUT CONCEPT Attachment 2
Excerpted Conceptual Alternatives & Renderings
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION RENDERING - PLAN VIEW TRAFFIC SIGNAL CONCEPT "PEANUT" ROUNDABOUT CONCEPT
Attachment 2
Excerpted Conceptual Alternatives & Renderings
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BELLO STREET AT PRICE CANYON ROAD INTERSECTION RENDERING - PLAN VIEW "MINI DUAL" ROUNDABOUT CONCEPT Attachment 2
Excerpted Conceptual Alternatives & Renderings
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.E
SUBJECT/TITLE:

AMENDMENT #1 TO THE AGREEMENT WITH CANNON CORPORATION FOR

CONSTRUCTION MANAGEMENT, RESIDENT ENGINEER, INSPECTION,

MATERIALS TESTING AND ENVIRONMENTAL MONITORING SERVICES FOR THE

OCEAN BOULEVARD IMPROVEMENTS PROJECT
RECOMMENDATION:

BACKGROUND:

On December 21, 2021 a Professional Services Agreement with Cannon Corporation (Cannon) was approved by City Council in the amount of $952,317.94 for Construction Management, Resident Engineer, Inspection, Materials Testing and Environmental Monitoring Services for the Ocean Boulevard Improvements Project.

Construction of the project is nearly complete, with only the installation of the handrailing and guard railing remaining. Over the course of the project several issues arose that resulted in an increased scope of work for Cannon and their subconsultants to address.

The issues include but are not limited to:
•CIDH pile anomalies
•Shotcrete test panel coring and strength tests
•Storm drain and seawall non-compliant work
•Replacement of concrete walkway at park
•Bluff habitat mitigation and restoration
The issues have generated fifteen construction change orders to the contractor’s construction contract, consisting of charges and credits, resulting in a net increase in construction cost of $85,910. The project budget includes a $631,704 contingency.

Considering the construction change orders and a previously approved amendment to the agreement with ENGEO for Engineering Services During Construction (ESDC), there are $382,794 of remaining contingency funds available to support the increased consultant costs. While the cost of the amendment is significant, investment with the consultant has resulted in nearly $100,000 in construction cost savings.

Cannon has provided a cost proposal to cover the increased work that has been required to date. The total contract cost including the proposed Amendment #1 is $1,067,717.94.

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Conclusion and Recommendation
Staff recommends the Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute Amendment #1 (Attachment 1.A) to the existing Cannon contract to cover the additional work that has been performed.

FISCAL IMPACT:

The fiscal impact of adopting the attached Resolution approving Amendment #1 to the original Professional Services Agreement with Cannon is $115,400 from the Capital Projects Fund. There is sufficient budget available in the project’s contingency budget to support this additional work and related costs. The table below illustrates the available budget and project costs.

Contingency Budget $631,704
Construction Change Orders 1-15 $85,910
ENGEO Amendment #1 $160,000
Proposed Cannon Amendment #1 $115,400
Total increased project cost $361,310
Contingency Budget Remaining $382,794
ALTERNATIVES:

1.Decline approval of Amendment #1 and provide staff with direction on how to proceed.

ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: Proposed Cannon Contract Amendment #1 Prepared by: Meeting Date: June 6, 2023
Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1

TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH CANNON CORPORATION IN THE AMOUNT OF $115,400 FOR CONSTRUCTION

MANAGEMENT, RESIDENT ENGINEER, INSPECTION, MATERIALS TESTING AND

ENVIRONMENTAL MONITORING SERVICES FOR THE OCEAN BOULEVARD

IMPROVEMENTS PROJECT
WHEREAS, on December 21, 2021 a Professional Services Agreement with Cannon Corporation (Cannon) was approved by City Council in the amount of $952,317.94 for Construction Management, Resident Engineer, Inspection, Materials Testing and Environmental Monitoring Services for the Ocean Boulevard Improvements Project; and WHEREAS, construction of the project is nearly complete, with only the installation of the handrailing and guard railing remaining; and
WHEREAS, over the course of the project several issues arose that resulted in an increased scope of work for Cannon and their subconsultants to address including but are not limited to:
•CIDH pile anomalies
•Shotcrete test panel coring and strength tests
•Storm drain and seawall non-compliant work
•Replacement of concrete walkway at park
•Bluff habitat mitigation and restoration; and
WHEREAS, while the cost of the amendment is significant, investment with the consultant has resulted in nearly $100,000 in construction cost savings; and WHEREAS, there are $382,794 of remaining contingency funds available to support the increased consultant costs.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Cannon Corporation in the amount of $115,400 for Construction Management, Resident Engineer, Inspection, Materials Testing and Environmental Monitoring Services for the Ocean Boulevard Improvements Project (Exhibit A).

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of June 2023, by the following vote:

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Attachment 1
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AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
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Attachment 1
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AMENDMENT # 1
to the
JANUARY 19, 2022 AGREEMENT BETWEEN THE CITY OF PISMO BEACH

AND CANNON CORPORATION
Pursuant to the January 19, 2022 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Cannon Corporation, hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:

1.Additional services shall be performed as set forth in the proposal dated May 10, 2023, which is attached hereto and by this reference made a part hereof.

2.Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of one hundred fifteen thousand four hundred dollars ($115,400), without prior written approval of the City.

3.The revised fee under the January 19, 2022 contract, plus this addendum, is one million sixty-seven thousand seven hundred seventeen dollars and ninety-four cents ($1,067,717.94).

4.All other provisions of the Construction Management, Resident Engineer, Inspection, Materials Testing and Environmental Monitoring Services for the Ocean Boulevard Improvements Project agreement between City and Vendor shall remain in full force and effect.

Signatures begin on next page.

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Attachment 1.A
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CITY:

City of Pismo Beach, a Municipal Corporation
Signed:

Name: Benjamin A. Fine, P.E.

Title: Director of Public Works/City Engineer
Dated: ________________________________
Signed:

Name: Jorge E. Garcia
Title: Interim City Manager
Dated: ________________________________
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

Cannon Corporation
Signed:

1050 Southwood Drive, San Luis Obispo, CA 93401 210137
T 805.544.7407 F 805.544.3863
CannonCorp.us 1
May 10, 2023
Mr. Chad Stoehr
Engineer
City of Pismo Beach
760 Mattie Road
Pismo Beach, CA 93449
SUBJECT:OCEAN BOULEVARD IMPROVEMENT PROJECT -REQUEST FOR ADDITIONAL SERVICES/CONTRACT AMENDMENT NO.1 FOR CONSTRUCTION MANAGEMENT,

INSPECTION,MATERIAL TESTING,AND ADMINISTRATION SERVICES Dear Mr. Stoehr:

Cannon has reviewed the labor and administrative costs associated with management activities from unforeseen construction issues such additional work requests and re- inspection due to non-compliant construction. These items were not included in our original scope of work, and they have resulted in extra effort by Cannon and/or Cannon’s subconsultants to ensure thorough contract administration and effective construction management.

Our work associated with these changes has resulted in additional review and coordination, meetings, material testing, hazardous waste sampling and profiling, biological monitoring, and special inspection. The nature and substance of these construction issues, changes, and additions are described in further detail below.

1. Hazardous Waste
x Existing hazardous waste was discovered at the site in May. At the request of the City of Pismo Beach (City), Cannon contracted with Rincon Consultants to have the material sampled and tested for various possible contamination.

Once the soil was determined to contain lead, Cannon coordinated with the contractor to have the contaminated soil properly removed and disposed, inspected the construction work, and negotiated a change order with the contractor. Cannon also contracted with Rincon Consultants to observe and document the removal process.

2. Trail Batch Observation and Testing
x At the request of the City, Cannon directed Earth Systems Pacific to observe concrete/shotcrete trail batch preparation and to conduct independent compression testing on the trail batch concrete.

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Attachment 1.A
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1050 Southwood Drive, San Luis Obispo, CA 93401 210137
T 805.544.7407 F 805.544.3863
CannonCorp.us 2

3. CIDH Pile Anomalies
x Cannon coordinated review of pile anomaly repair procedures between the City, contractor, and the design engineer, including chairing multiple meetings. Cannon negotiated a credit and contract change order with the contractor on behalf of the City for this issue. Cannon also had its subconsultant, Earth Systems Pacific, provide special inspection during the investigation and repair of the pile anomalies.

4. Walls 1 and 2 Tieback Locations
x Cannon coordinated review of the as-built tieback locations between the City, contractor, and the design engineer, including chairing multiple meetings.

Cannon negotiated a credit and contract change order with the contractor on behalf of the City for this issue. Cannon observed potholing of the tiebacks in the vicinity of the existing sewer and provided the pothole information to the City and design engineer. Cannon also had its subconsultant, Earth Systems Pacific, provide special inspection for the replacement and testing of tieback No. 3.

5. Shotcrete Test Panel Coring and Additional Compressive Strength Tests x Cannon engaged Earth Systems Pacific to provide coring of shotcrete test panels for compressive strength testing and to provide additional compressive strength tests. These items were originally part of the contractor’s scope of work, but Cannon negotiated a credit and contract change order with the contractor on behalf of the City to transfer this scope of work from the contractor to the City.
x Due to failing concrete compressive strength testing on test panel cores from Walls 2, 3, and 4, Cannon’s subconsultant Earth Systems Pacific provided additional special inspection and concrete compressive strength testing on insitu cores and test panel cores to ensure concrete met the project requirements.

6. Storm Drain/Wall 5 Non-Compliant Work
x Cannon identified non-compliant work by the contractor at Wall 5 and coordinated correction of these issues with the City, design engineer, and contractor. Additional efforts resulting from the non-compliant work include:
o Special Inspection during relocation and re-drilling of several tiebacks. o Special Inspection (and material testing) of partial demolition of storm drain and construction on new outlet structure.
o Inspection of storm drain repair.

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1050 Southwood Drive, San Luis Obispo, CA 93401 210137
T 805.544.7407 F 805.544.3863
CannonCorp.us 3

7. Parapet Wall Non-Compliant Work
x Cannon identified non-compliant work by the contractor that required removal and replacement of a large section of the stair parapet wall. Cannon coordinated the resolution of these issues with the City, design engineer, and contractor. Cannon and its subconsultant Earth Systems Pacific provided additional special inspection and material testing during the removal and replacement of the non-compliant work.

8. Wall 5 Extension
x Due to existing non-engineered fill found at the south end of Wall 5, the design engineer and City determined that Wall 5 needed to be extended further south. Cannon coordinated with the City/design engineer and negotiated a contract change order with the contractor to extend Wall 5 and stabilize the loose soil. This addition/extension to Wall 5 also required additional special inspection and material testing.

9. Replacement of Concrete Walkway at Park
x Upper bluff failures due to major winter storms in January 2023 required an existing concrete walkway to be relocated away from the edge of the bluff immediately south of the project site. Cannon prepared exhibits, negotiated and prepared a contract change order, and inspected this extra storm-related repair work.

10. Bluff Habitat Mitigation and Restoration
x The City requested Cannon to oversee facilitate implementation of the project Habitat Mitigation and Monitoring Plan (HMMP), which was required by the City per Pre-Construction Task #1 of the project’s environmental commitments record. In addition to assisting the City onboard a contractor and schedule the restoration work, this task included retaining Rincon Consultants, Inc. to implement the monitoring and reporting requirements of the HMMP. This effort was not included in Cannon’s original contract.

Cannon has provided construction management and inspection services for the Ocean Boulevard Improvement Project on a regular basis since April 2022. Over the course of the project, we’ve had to increase staff coverage from time to time to adequately cover this additional work.

Although there have been several unforeseen construction issues, Cannon has been able to absorb some of this additional effort within our existing budget. However, additional budget is needed for Cannon and two of our subconsultants who provided significant out- of-scope services; Earth Systems Pacific and Rincon Consultants. Detailed descriptions of Council Agenda 6-6-2023 12.E-9
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1050 Southwood Drive, San Luis Obispo, CA 93401 210137
T 805.544.7407 F 805.544.3863
CannonCorp.us 4
the additional services and estimates of additional fees from these subconsultants have been provided as an attachment to this letter.

We request that the City provide Cannon additional construction management budget of $115,400 for additional efforts on this project. This additional budget will allow Cannon to continue construction phase services through July 31, 2023, as well as post-construction restoration services by Rincon Consultants and Cannon. We remain committed to providing the City with high quality service to meet your needs through the final completion of this project. If you have any questions, or wish to discuss this matter further, please contact me at (805) 544-7407 or [email protected].

Sincerely,
Charles Gray, PE
Resident Engineer
C 81321
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1050 Southwood Drive, San Luis Obispo, CA 93401 210137
T 805.544.7407 F 805.544.3863
CannonCorp.us 5
ADDITIONAL SERVICES AGREEMENT No. 1
Client:City of Pismo Beach Project Name:CM Services Pier Plaza Project Date: May 10, 2023 Project Number: 210137
Description of Additional Services and/or Materials:

Additional Construction Management Services.

Additional Fee:$ 115,400
(Time and Materials, not to exceed without prior written authorization) Authorization:

In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, the original signed agreement dated 1/19/2022 and any other necessary and applicable documents to be executed of the date and year first above written.

Any additions and/or corrections to this agreement will be addressed in a separate agreement.

City of Pismo Beach Cannon
Chad Stoehr, PE Patrick Riddell, PE
Engineer Director, Construction Management
Division
Date Date
Council Agenda 6-6-2023 12.E-11
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Hi Donna,
Can you please prepare a contract amendment for Rincon for project 210137. Below is the additional scope and NTE fee increase.Please add a task in Vision to phase 201 and call it “Hazardous Material Analysis – Rincon”.

Charlie Gray, PE
Resident EngineerCannon
1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 C 805.503.9331
F 805.544.3863 E [email protected]
CannonCorp.us
This transmission is confidential and intended solely for the person or organization to whom it is addressed. It may contain privileged and confidential information. If you are not the intended recipient, you should not copy, distribute or take any action in reliance on it. If you have received this transmission in error, please notify me immediately by email or call 805.544.7407.

From: Scott English
Sent: Wednesday, June 1, 2022 2:01 PM
To: Charlie Gray ; Dustin Merrick ;
[email protected]
Cc: Colby Boggs ; Marissa De Hoyos

Subject: RE: [EXT] RE: Ocean Blvd lead test, Pismo
** WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. ** Hello Charlie and Chad. See scope of work and cost below. Please provide contract amendment ASAP. We can be onsite early Friday 7 or 8am. Please confirm the time and location our staff member should meet the contractor. Let me know if you have any questions or comments. Thanks. (;+,%,7$Appendix A
Hazardous Waste Analysis and Testing
Council Agenda 6-6-2023 12.E-12
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We understand during excavation activities debris including glass bottles, clay tiles and bricks were encountered. We further understand that Cannon will provide a backhoe to excavate a pothole in order to expose two areas with the debris. Rincon will provide the following services:

Rincon will prepare a Health & Safety Plan to outline the procedures that Rincon’s personnel will follow to minimize the potential for health and safety hazards during the course of work to be performed at the site. The need for this plan is mandated by federal law.

Provide an Environmental Scientist to inspect the potholes and collect two soil matrix samples from the debris within the pothole excavations. If requested by Cannon, Rincon will also collect up to four soil matrix samples from stockpiled or other graded areas of the site. The soil samples will be placed into laboratory-supplied glass jars, capped, labeled, and stored on ice pending delivery to a state-accredited analytical laboratory under chain-of-custody documentation.

The soil samples collected will be analyzed for total petroleum hydrocarbons (TPH) by EPA Method 8015, volatile organic compounds (VOCs) by EPA Method 8260, CAM 17 Metals by EPA Method 6010B/7471A and 7470A and polynuclear aromatic hydrocarbon compounds (PNAs) by EPA Method 8270M SIM. The samples will also be analyzed for soluble threshold limit concentration (STLC) and toxicity characteristic leaching procedure (TCLP) lead. The samples will be analyzed on a 3-day rush turnaround time.

Prepare a letter Report documenting the findings. The report will include a figure depicting the sampling locations, analytical data tables, conclusions, and recommendations. General administrative project management costs are included in this task as well.

Assumptions
The scope of work proposed includes the following assumptions:

Cannon will coordinate site access.

The sampling will occur on Friday June 3, 2022.

Cannon will provide backhoe and operator to excavate the potholes.

Cannon will assist Rincon with the collection of additional soil samples with a backhoe or hand tools if samples are collected within stockpiles or previously graded areas.

Up to six soil matrix samples will be analyzed on a 3-day rush turnaround time.

We can provide verbal results on June 9, 2022, once the laboratory analytical report is received. If there is any delay by the lab we will notify Cannon ASAP. Note the STLC and TCLP results may take another day or two.

We will provide a draft report within one week of receipt of laboratory analytical results.

Cost
This scope of work will be completed for a cost not to exceed $14,000. To approve this cost and scope of work please provide us a contract amendment.
6FRSHRI:RUN
Council Agenda 6-6-2023 12.E-13
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R. Scott English, RME, Senior Program Manager/Remediation Supervisor Rincon Consultants, Inc.

Environmental Scientists | Planners | Engineers
805-644-4455 ex 15
805-901-8596 Mobile
805-947-4840 Direct
rinconconsultants.com
Trusted | Fair | Transparent | Accountable | Disciplined | Entrepreneurial Ranked 2021 “Best Environmental Services Firm
to Work For” by Zweig Group
From: Charlie Gray
Sent: Wednesday, June 1, 2022 10:17 AM
To: Scott English ; Dustin Merrick
; [email protected]
Subject: RE: [EXT] RE: Ocean Blvd lead test
CAUTION: This email originated from outside of Rincon Consultants. Be cautious before clicking on any links, or opening any attachments, until you are confident that the content is safe .

Yes, I think grabbing samples from 2-3 additional grading areas and stockpiles (or more depending on the inspection) now is warranted. The sooner the better. Let me know timing so I can coordinate with the contractor.

Thanks,
Charlie Gray, PE
Resident EngineerCannon
1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 C 805.503.9331
F 805.544.3863 E [email protected]
CannonCorp.us
This transmission is confidential and intended solely for the person or organization to whom it is addressed. It may contain privileged and confidential information. If you are not the intended recipient, you should not copy, distribute or take any action in reliance on it. If you have received this transmission in error, please notify me immediately by email or call 805.544.7407.

From: Scott English
Council Agenda 6-6-2023 12.E-14
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From:Charlie Gray
To:[email protected]
Subject:Ocean Blvd - Hazardous Material Additional Scope Date:Friday, July 1, 2022 9:39:00 AM
Attachments:image001.png
Chad,

Per our conversation, I am going to write a task order for Rincon to perform the scope described below (not to exceed $12,000). We will try to work this additional scope (as well as the additional scope for Rincon to perform the testing and sampling) into our existing budget. As we get closer to the mid-point of the project, I will assess how we are doing budget wise and let you know if I think we will need a contract amendment.

Let me know if you have any questions.

Thanks,
Charlie Gray, PE
Resident EngineerCannon
1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 C 805.503.9331
F 805.544.3863 E [email protected]
CannonCorp.us

This transmission is confidential and intended solely for the person or organization to whom it is addressed. It may contain privileged and confidential information. If you are not the intended recipient, you should not copy, distribute or take any action in reliance on it. If you have received this transmission in error, please notify me immediately by email or call 805.544.7407.

From: Dustin Merrick
Sent: Thursday, June 30, 2022 9:04 AM
To: Charlie Gray ; Ron Tegland
Cc: Colby Boggs ; Scott English
; [email protected]
Subject: RE: [EXT] Excavating tomorrow

** WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. **

Thanks Charlie! We’ll tentatively plan for that. If we could get at least 48 hours’ notice on the hard date, that would be great. Please see the additional scope below. Do not hesitate to reach out to me or Scott with questions or comments.

Project Understanding
It is Rincon’s understanding that during excavation activities for pile foundations debris including Appendix B
Hazardous Waste Removal
Observation & Documentation
Council Agenda 6-6-2023 12.E-15
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glass bottles, clay tiles and bricks were encountered. On June 3, 2022, Rincon mobilized to the site to inspect and collect samples of the debris-impacted soil. An approximately 1-foot-thick debris layer consisting primarily of glass, clay tile pieces and brick pieces was observed between 3 to 4 feet below ground surface (bgs) in two pothole excavations and within the sidewall of a pile foundation excavation. Based on the analytical results, lead impacts were detected in soil samples collected from the debris-impacted soil.

Lead was detected in soil sample P39 collected at a concentration that exceeded the residential, commercial and construction worker San Francisco Bay Regional Water Quality Control Board Environmental Screening Levels (ESLs). The soil in the vicinity of P39 would classify as a California non-RCRA hazardous waste. Based on this finding, it is Rincon’s opinion that any debris-impacted soil encountered be treated as non-RCRA hazardous waste.

Scope of Work
Rincon understands the City of Pismo will hire the contractor directly to perform excavation, transportation, and disposal of lead impacted soil from the site. Rincon will prepare the following documents and provide the following services as part of our excavation oversight scope of work:

Update a Health & Safety Plan to outline the procedures that Rincon’s personnel will follow to minimize the potential for health and safety hazards during the course of work to be performed at the site.

Document pile excavation activities within the debris area.

Prepare an excavation report following completion of pile excavation within the debris area.

The report that will include a summary of the pile excavation activities, volumes of impacted soil removed from the site, a detailed map depicting excavation locations, and copies of waste manifests and weight tickets. The report will be signed and stamped by a California Professional Geologist.

Assumptions
The scope of work proposed includes the following assumptions:

Cannon will coordinate site access.

City of Pismo or Contractor will obtain any necessary permits The selected Contractor will have an active General A and a HAZ Contractor’s license with the State of California.

The Contractor’s employees working within the debris-impacted aeras will be 40-hour trained in Hazardous Materials and Waste Operations (HAZWOPER) prior to conducting the work.

Contractor will pre-profile the non-RCRA waste.

Rincon will only be responsible for the health and safety of Rincon personnel.

Contractor will provide dust suppression during excavation activities.

No soil samples will be collected or analyzed.

The excavation activities within the debris-impacted areas will be completed in one day.

Field work will not exceed one 10-hour day including travel.

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Work will be conducted Monday through Friday during normal business hours (7am to 5pm).

If work must be conducted after hours, on holidays, or on weekends, additional fees may apply.

We will provide a draft report within two weeks of receipt of waste manifests and weight tickets.

Cost
This scope of work will be completed for a cost not to exceed $12,000. To approve this cost and scope of work please provide us a contract amendment.

Dustin Merrick, MA, RPA Archaeologist/ Project Manager
(He/Him)

805-644-4455 Main | 805-762-4064 Direct
[email protected]

From: Charlie Gray
Sent: Wednesday, June 29, 2022 3:26 PM
To: Ron Tegland ; Dustin Merrick
Cc: Colby Boggs ; Scott English
; [email protected]
Subject: Re: [EXT] Excavating tomorrow

CAUTION: This email originated from outside of Rincon Consultants. Be cautious before clicking on any links, or opening any attachments, until you are confident that the content is safe .

Dustin/Scott,
I don't have a hard date yet, but it tentatively looks like the contaminated material will be excavated and removed the middle of next week.

Thanks,
Charlie Gray
Sent from my Verizon, Samsung Galaxy smartphone
Get Outlook for Android
Council Agenda 6-6-2023 12.E-17
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December 30, 2022
File No.: 305179-001
Mr. Charlie Gray
Cannon
1050 Southwood Drive
San Luis Obispo, CA 93401
PROJECT: OCEAN BOULEVARD IMPROVEMENTS PROJECT

OCEAN BOULEVARD

PISMO BEACH, CALIFORNIA
SUBJECT: Estimate of Additional Fees for Construction Special Inspection and Material Testing Services Related to Additional Testing
Dear Mr. Gray:

As requested, we have prepared this proposal to provide an estimate of extra fees associated the with referenced project. The additional fees are related to the additional inspections and testing generally associated with repair work associated with voids in the piles and shotcrete and greater amount of time on site than anticipated based upon the contractor’s schedule and processes.

Our anticipated fees for the additional scopes are as follows:

Special Inspector (Group 2) 260 hrs. @ $185.00/hr. ............... $48,100.00 Principal Professional 20 hrs. @ $215.00/hr. ..................... 4,300.00 ESTIMATED TOTAL ................................................................................. $52,400.00 It is assumed that services for this project would be provided in accordance with the Task Order for Consulting Services for Project 220137, dated January 21, 2022.

If you have any questions or require additional information, please contact the undersigned at your convenience.

Sincerely,
Earth Systems Pacific
Robert Down, PE
Senior Vice President
Doc. No.: 2212-093.CO1/cr
Appendix C
Additional Special Inspection
and Material Testing Services
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Environmental Scientists Planners Engineers
March 2, 2023
Rincon Project No. 21-11022
Patrick Riddell, PE
Director, Construction Management Division
Cannon Corporation
1050 Southwood Drive
San Luis Obispo, CA 93401
Via email: [email protected]
Subject: Request to Provide Restoration Services for the Ocean Boulevard Improvements Project, Pismo Beach, San Luis Obispo County, California Dear Mr. Riddell
Rincon Consultants, Inc. (Rincon) is pleased to submit this proposal to provide restoration services for the Ocean Boulevard Improvements Project (project) in San Luis Obispo County (County), California.

Specifically, we propose to oversee implementation of the Habitat Mitigation and Monitoring Plan (HMMP) prepared for the project by conducting restoration monitoring and reporting. The intent of these proposed tasks is to achieve successful implementation of the mitigation requirements listed in the HMMP. The following sections of this proposal detail our scope of work and cost and schedule to provide these services.

Scope of Work
Task 1: Restoration Monitoring and Reporting
This task will fulfill monitoring and reporting requirements for the restoration activities as dictated in the HMMP. The HMMP requires monitoring for three years. After three years, if success criteria are met in the Mitigation Area, a final report will be prepared for the restoration.

Prior to restoration activities, a qualified restoration ecologist or biologist will conduct a site visit and take a series of photographs (2 minimum), documenting pre-project conditions of vegetation within the Mitigation Area. Photograph points and direction will be recorded on a figure and used for follow-up monitoring. A brief narrative summary of vegetation conditions including dominant species, and percentage of invasive species will be recorded inside of the Mitigation Area and surrounding habitat. In addition, the qualified restoration ecologist or biologist will estimate baseline cover of both native and invasive species within the Mitigation Area. For consistency, cover estimation within the Mitigation Area will be conducted visually utilizing guidance and methods provided in the Estimating Cover section of the California Native Plant Society Relevé Protocol.

Prior to planting/seeding, a qualified restoration ecologist or biologist will monitor and provide the crew guidance during site preparation activities in the Mitigation Area which includes non-native plant removal. In addition, a qualified restoration ecologist or biologist will be available on site during the seed application and construction of Mitigation Area protection and fencing.

Appendix D
Biological Restoration
Monitoring & Reporting
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Cannon Corporation
Request to Provide Restoration Services
Ocean Blvd Improvements Project

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Pismo Beach City CouncilJune 6, 2023

Pismo Beach City Council
June 6, 2023