PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.G
SUBJECT/TITLE:
AMENDMENT #1 TO THE AGREEMENT WITH PAVEMENT ENGINEERING, INC. FOR ENGINEERING SERVICES DURING CONSTRUCTION OF THE 2022
PAVING PROJECT
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Pavement Engineering, Inc. in the amount of $156,030.50 for Engineering Services During Construction of the 2022 Paving Project.
BACKGROUND:
On April 19, 2022 a Professional Services Agreement with Pavement Engineering, Inc. (PEI) was approved by City Council in the amount of $252,450 for Engineering Services During Construction of the 2022 Paving Project.
Construction of the project is ongoing, and over the course of the project significant work items outside of the initial project scope were added to the project including:
Monumentation and benchmark perpetuation services
Striping modifications on Mattie Road to accommodate roadway widening Prepared control point exhibits to assist the contractor’s surveyor on Mattie Road Re-designs to the Price Street median to accommodate the revised parking layout Pavement evaluations on Vista Del Mar, Placentia Ave. and Boeker Ave.
These items all arose from betterments made to the project after the contract was awarded that have had a positive impact to the project. PEI has provided a cost proposal to cover the increased work that has been performed to date of $156,030.50. The total contract cost including the proposed Amendment #1 is $408,480.50.
Conclusion and Recommendation
Staff recommends the Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute Amendment #1 (Attachment 1.A) to the existing PEI contract to cover the additional work that has been performed.
FISCAL IMPACT:
The fiscal impact of adopting the attached Resolution approving Amendment #1 to the PEI agreement is $156,030.50 from the Capital Projects Fund 2022 Paving Project. The project budget included $2,426,452 in contingency funds. There is sufficient budget available in the project’s contingency budget to support this additional work and related costs.
Council Agenda 6-20-2023 9.G-1
ALTERNATIVES:
1. Decline approval of Amendment #1 and provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: Proposed PEI Amendment #1
Prepared by: Meeting Date: June 20, 2023
Erin Olsen, Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:
Council Agenda 6-20-2023 9.G-2
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH PAVEMENT ENGINEERING, INC. IN THE AMOUNT OF $156,030.50 FOR ENGINEERING SERVICES DURING CONSTRUCTION OF THE 2022 PAVING PROJECT WHEREAS, on April 19, 2022 a Professional Services Agreement with Pavement Engineering, Inc. (PEI) was approved by City Council in the amount of $252,450 for Engineering Services During Construction of the 2022 Paving Project; and WHEREAS, over the course of the project significant work items outside of the initial project scope were added to the project including:
• Monumentation and benchmark perpetuation services
• Striping modifications on Mattie Road to accommodate roadway widening • Prepared control point exhibits to assist the contractor’s surveyor on Mattie Road
• Re-designs to the Price Street median to accommodate the revised parking layout
• Pavement evaluations on Vista Del Mar, Placentia Ave. and Boeker Ave; and WHEREAS, these items all arose from betterments made to the project after the contract was awarded that have had a positive impact to the project; and WHEREAS, PEI has provided a cost proposal to cover the increased work that has been performed to date; and
WHEREAS, there is sufficient budget available in the project’s contingency budget to support this additional work and related costs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Pavement Engineering, Inc. in the amount of $156,030.50 for Engineering Services During Construction of the 2022 Paving Project.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20th day of June 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Agenda 6-20-2023 9.G-3
Attachment 1
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 6-20-2023 9.G-4
Attachment 1
AMENDMENT # 1
to the
MAY 9, 2022 AGREEMENT BETWEEN THE CITY OF PISMO BEACH
AND PAVEMENT ENGINEERING, INC.
Pursuant to the May 9, 2022 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Pavement Engineering, Inc., hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:
1.Additional services shall be performed as set forth in the proposal dated May 16, 2023, which is attached hereto and by this reference made a part hereof.
2.Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of one hundred fifty-six thousand thirty dollars and fifty cents ($156,030.50), without prior written approval of the City.
3.The revised fee under the May 9, 2022 contract, plus this addendum, is four hundred eight thousand four hundred eighty dollars and fifty cents ($408,480.50).
4.All other provisions of the Engineering Services During Construction of the 2022 Paving Project agreement between City and Vendor shall remain in full force and effect.
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Benjamin A. Fine, P.E.
Title: Director of Public Works/City Engineer
Dated: ________________________________
Signed:
Name: Jorge Garcia
Title: Interim City Manager
Dated: ________________________________
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
VENDOR:
Pavement Engineering, Inc.
Signed:
Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice:
(if changed from prior agreement)
______________________________________
______________________________________
Email address for official communications:
(if changed from prior agreement)
______________________________________
Vendor Representative:
(if changed from prior agreement)
Name/Title: ____________________________
Attachment: Cost Proposal
Council Agenda 6-20-2023 9.G-5
Attachment 1.A
Council Agenda 6-20-2023 9.G-6
Attachment 1.A
Council Agenda 6-20-2023 9.G-7
Attachment 1.A
Council Agenda 6-20-2023 9.G-8
Attachment 1.A
Council Agenda 6-20-2023 9.G-9
Attachment 1.A
Council Agenda 6-20-2023 9.G-10
Attachment 1.A
Council Agenda 6-20-2023 9.G-11
Attachment 1.A
Council Agenda 6-20-2023 9.G-12
Attachment 1.A
Council Agenda 6-20-2023 9.G-13
Attachment 1.A
Council Agenda 6-20-2023 9.G-14
Attachment 1.A
Council Agenda 6-20-2023 9.G-15
Attachment 1.A
Council Agenda 6-20-2023 9.G-16
Attachment 1.A
Council Agenda 6-20-2023 9.G-17
Attachment 1.A