1 1
1 RESOLUTION NO. R-2023-044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH
ACHIEVEMENT HOUSE, INC. FOR LITTER REMOVAL SERVICES FROM JULY 1, 2023 THROUGH JUNE 30. 2025 IN THE AMOUNT OF $164,509.20 WHEREAS, the City has for many years used a contractor for litter removal services for the downtown core, beach and outlying roads of the City; and WHEREAS, this service provides the public with a clean downtown core, beach and outlying roads; and
WHEREAS, Achievement House was selected through a competitive process and their current Litter Removal Services Agreement expires on July 31, 2023, with the option to extend for an additional one-year period or longer as the parties agree in writing; and WHEREAS, Achievement House has provided a proposal to extend their contract from July 1, 2023 until June 30, 2025 to continue to provide litter removal and cleanup services; and
WHEREAS, the Fiscal Year (FY) 2024 and FY 2025 Adopted Budgets for the General Fund contract services account include sufficient funds for litter removal services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the Interim City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Achievement House, Inc. for litter removal services from July 1, 2023 through June 30, 2025 in the amount of $164,509.20 over the two-year period. or $82,254.60 for FY 2024 and 582,254.60 for FY 2025.
UPON MOTION OF Council Member Guthrie. seconded by Council Member Newton, the foregoing resolution was adopted by the City Councii of the City of Pismo Beach this 20th day of June 2023, by the following vote: �e. P. ft Q�-
AYES: 5 Guthrie,Newton,Inman,Reiss,Waage ' �` OPPDRgr
� G
NOES: 0 �j tip
ABSENT: 0 I t „4
ABSTAIN: 0
RECUSED: 0 ■ ifs
Approved: Attest: 1\1 r'
Ed Waage, Mayor " Er iaa Ind fy r—
PAGE 1 OF 4
R-2023-044
Exhibit A
AMENDMENT # 1
to the
AUGUST 5, 2021 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND ACHIEVEMENT HOUSE, INC.
Pursuant to the August 5, 2021 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as "City." and Achievement House, Inc., hereinafter referred to as "Vendor," City and Vendor hereby agree as follows.
1. Additional services shall be performed as set forth in the proposal dated May 19. 2023, which is attached hereto and by this reference made a part hereof.
Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of one hundred sixty-four thousand five hundred nine dollars and twenty cents ($164,509.20) or eighty-two thousand two hundred fifty-four dollars and sixty cents (S82,254.60) per year. without prior written approval of the City.
The revised fee under the August 5, 2021 contract, plus this addendum, is three hundred twenty-two thousand one hundred sixty-three dollars and eighty cents ($322,163.80).
4. The revised term end dale of this agreement shall be June 30, 2025.
5. All other provisions of the Litter Removal and Cleanup Services agreement between City and Vendor shall remain in full force and effect.
CITY: VENDOR:
City of Pismo Beach, a Municipal Corporation Achievement House, Inc.
Signed: Signed:
Name: Benjamin A. Fine, P E.
Title: Director of Public Works/City Engineer
Dated:
Signed:
Name: Jorge Garcia
Title: Interim City Manager
Dated:
ATTEST:
Signed:
Name: Erica Inderiied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M Fleishman
Title: City Attorney
Attachment: Cost Proposal
Name:
Title:
Dated:
Address for giving notice:
(if changed from pnor agreement)
Email address for official communications:
of changed from pnor agreement)
Vendor Representative:
trf changed from prior agreement)
Name/Title:
PAGE 2 OF 4
R-2023-044
Exhibit A
1 ACHIEVEMENT
HOUSE, INC.
May 19, 2023
City of Pismo Beach
760 Mattie Road
Pismo Beach. CA 93449
Attn: Public Works
Re: Request to continue to provide Litter Removal Services and Cleanup Services To City of Pismo Beach Public Works,
Achievement House, Inc. (AHI) a California non-profit agency is please to submit the following request to continue with providing Litter Removal Services for the City of Pismo from July 1, 2023 to June 30. 2025.
AHI will provide Litter Removal and Clean up Services 5 days a week (excluding major holidays) to areas described in the "Exhibit A Job Duties" including: Pismo Pier Parking Lot Area, Streets of Pismo and 3 Lipper Parking lots, Addie Parking Lot and Boardwalk, Wadsworth Beach Access, Wismar Beach Access, Dead end streets in Pismo, Wadsworth at Bellow, Judkins Middle School, 4'" Street, Five Cities Drive, James Way, Rain Storm Day Duties, Stormwater Management Program.
AHI will provide all labor, materials, tools and equipment needed to perform the high quality work the city has come to know and trust. With many years of experience we feel that our crew can continue to provide liter removal and cleanup services that continue to meet the expectations. Attached you will find our completed documents requested.
City of Pismo has played an important part in the success of AHI's vocational training programs and AHI is committed to providing City of Pismo with high quality and consistent Litter Removal Services.
If you have any questions, please contact me at 805-674-0558 or by email at thollinrer Pach ievennen thouse. ory.
Respectfully submitt ,
- I
Traci Hollinger
Sr. Regional Director
Achievement House, Inc.
Achievement House. Inc 3003 Cuesta College Rd. San Luis Obispo, CA 93405 805.543.9383 Fax 805.543.9384 Corporate Office 1434 Chestnul Street Paso Robles, CA 93446 805.296.3345 Fax: 805.296.3348 www.achievementhouse.org PAGE 3 OF 4
R-2023-044
Exhibit A
ACHIEVEMENT HOUSE, INC. BID PROPOSAL
CITY OF PISMO BEACH- LITTER REMOVAL
PAGE TWO
EXHIBIT A
Per your request the following is a cost breakdown of AHI's proposed rate for litter removal and cleanup service:
July 1, 2023- June 30, 2024- (254 days) - ($6,854.55 a month) July 1, 2024- June 30, 2025- (253 days) - ($6,854.55 a month) Grand Total from July 1, 2023-June 30, 2025= $164,509.20 Expenses
Monthly Fees
July 2023-
June 2024
July 2024-
June 2025
Labor Cost Crew Members - Payroll. Taxes, uablIlty
w'C
Transportation
Supplies & Tools
Total Fee for City of Pismo Beach
$8,424.55
$77,094.60
$240.00
$190.00
$6,854.55
$2,880.00
$2,280.00
$82,254.60
$77,094.60
$2,880.00
$2,280.00
$82,254.60
Please note that AHI is proposing a Monthly rate of $6,854.55 which equates to $325.00/day ($50/hour) for 5 days per week, 6.5 hours per day (7:30 a.m. - 2:30 p.m.) for one crew (1-3 clients and job coach).
Achievement House, Inc. again appreciates this vocational opportunity that the City of Pismo Beach has given our disabled adults throughout the last several years and hopes it will continue to meet the satisfaction of services that the City of Pismo requires and expects.
PAGE 4 OF 4
R-2023-044