1 1
1 RESOLUTION NO. R-2023-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH PAVEMENT ENGINEERING, INC. IN THE AMOUNT OF $156,030.50 FOR ENGINEERING SERVICES DURING CONSTRUCTION OF THE 2022 PAVING PROJECT WHEREAS, on April 19. 2022 a Professional Services Agreement with Pavement Engineering, Inc. (PEI) was approved by City Council in the amount of $252,450 for Engineering Services During Construction of the 2022 Paving Project; and WHEREAS. over the course of the project significant work items outside of the initial project scope were added to the project including:
Monumentation and benchmark perpetuation services
Striping modifications on Mattie Road to accommodate roadway widening Prepared control point exhibits to assist the contractor's surveyor on Mattie Road
Re -designs to the Price Street median to accommodate the revised parking layout
Pavement evaluations on Vista Del Mar, Placentia Ave. and Boeker Ave; and WHEREAS, these items all arose from betterments made to the project after the contract was awarded that have had a positive impact to the project; and WHEREAS. PEI has provided a cost proposal to cover the increased work that has been performed to date; and
WHEREAS, there is sufficient budget available in the project's contingency budget to support this additional work and related costs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Pavement Engineering, Inc. in the amount of $156,030.50 for Engineering Services During Construction of the 2022 Paving Project.
UPON MOTION OF Council Member Guthrie, seconded by Council Member Newton, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20"' day of June 2023, by the following vote:
AYES: 5 Guthrie, Newton, Inman, Reiss, Waage
NOES: 0
ABSENT: 0
ABSTAIN: 0
PAGE 1 OF 9
R-2023-045
RECUSED: 0
Approved:
Ed aage, Mayor
m
Attest:
PAGE 2 OF 9
1 1
1 R-2023-045
6JOE19Vc
9170-EZOZ-el
AMENDMENT ft1
to the
MAY 9, 2022 AGREEMENT BETWEEN THE CITY OF PISMO BEACH
AND PAVEMENT ENGINEERING. INC.
Pursuant to the May 9. 2022 Agreement for Professional Services between the City at Pismo Beach. hereinafter referred to as -City.' and Pavement Engineering, Inc.. hereinafter referred to as -Vendor: City and Vendor hereby agree as follows
1. Additional services shall be performed as set forth in the proposal dated May 16. 2023, which is attached hereto and by this reference made a part hereof 2 Compensation for and liming of the additional services shall be as set forth in the referenced proposal Compensation for She additional services shall not exceed the amount of one hundred fifty-six thousand thirty dollars and fifty cents ($156,030.50), without prior written approval of the City
3 The revised fee under the May 9. 2022 oonlracl. plus this addendum. is four hundred eight thousand four hundred eighty dollars and fifty cents t$406,480.501 4 All other provisions of the Engineering Services During Construction of the 2022 Paving Project agreement between City and Vendor shall remain in MI force and effect CITY VENDOR:
Cay of Pismo Beach. a Municipal Corporation Pavement Engineering. Inc Signed. Signed:
Name Benjamin A Fine, P.E
True: Director of Public WorksJCity Engineer
Dated
Signed
Name Jorge Garcia
Tale Interim City Manager
Dated.
ATTEST:
Signed.
Name Erica inderiied
Title City Clerk
APPROVED AS TO FORM:
Signed
Name David M Fleishman
Title Cny Attorney
Attachment. Cost Proposal
Name
Trite
Dated
Address for ON notice
it [ha17ed irOrn prier 1,74TeiM01 i
Email address for official communications
n chanced from poor a9reeme,.i•
Vendor Representative
,i cnanped Frog, prop ogre.,,,,
Narne/Tiitle
ra
Pavement Engineering Inc.
May 15.2023 MP23-197B
Chad Stoehr
City Engineer
City of Pismo Beach
760 Mattie Road
Pismo Beach, CA 93449
Subject City of Pismo Beach - 2022 Paving Protect
Dear Chad
Pavement Engineering Inc (PEI) is already under contract to provide construction support services for the subject project During the design phase. PEI took on additional scope not in the original contrad as summarized below
• Provided monumentalron and benchmark perpetuation services within proled limbs $132.720 50 Geo-West proposal and invoices attached
• Coordinated striping modifications so Matte Road 10 accommodate widening $6,050 Slantec change orders attached
Prepared Control Point Exhibits to assist the Contractor's surveyor for Mattie Road. and Zones 1 through 3 53.500 (20 hours C' 5175/hr - Associate Engineer) Price Street median redesigns to accommodate re -visioned parking layout. striping modifications and fire truck turning radius analysis 53.500 ;20 hours © 5175/hr • Associate Engineer
Pavement evaluation for Vista Del Mar, Placentia Avenue and Boeker Avenue Quoted lump sum fee 510,260
The additional services total 5156,03(1 50. To date. PEI has covered these costs out of our existing budget. however. we need to have our contract adjusted in order to provide the needed services through the end of the project We are asking that the City amend our contract for the additional services provided
Please feel free ID contact me el (505) 781.2265 w th any questions or comments Very truly you.
PAV T j{NG EERING INC
Ririe, P E
Senior Principal Engineer
Attachments Proposal Conditions
Geo-West and Stanlec invoices
pc C File, M File, MP File STRIP
9VO-£ZOZ- :I
GEO-WEST
Land Surveys
S420 NSy100+•er.-.. 414el:47a: • CA 73a7!
f•1107 )35CA* • r•','j Oma15104., ,I+ :an • "..n q+4..avr -ate ClenF
Pavement Engineering Inc
3485 Sacramento Pr 1 A
Son Luis Obnpo. CA 93401
lygryr7ereeilon one 6e0CnMark
PefgalLalien
^ ZONE 3 & 41
V i Cray 011.•e. SKAne Ones. Sirnrno Gn./ morGo war P,gen Dd.*. m Wins WOy. Cnnitine woo- insiino DN. i SPflu -kw Parcel were manioc WM- i PgnorWno Drive
'Dori holy Fe,oehroeon AWnnRMRh - Primers MOn•menr Dole. •� PYf2Ci QIY} rdis 10 Pfnish G.
• S nail fit. ro PrraINangn /,ner+urnenn - nol'ome,w h
(D Fie 21coro 6r Suwey with. Ccat1y or Son L 4 bdma
lona I orld lone 2
hr!sw VON Manaripli w'd WI), Semi• Marks In CIVIONC2Dn Mao 1 ASL M04lmanh in ConllruClrcn Zees era 1n Wel Menynynh • CM RhQVnled nal ID Preo4Nauon par Cratl Sf al> veal Dol/d JA, 1 I 2022of1223M•
• i' • - :ES 30 OA'S PAST DO WILL !E Crf►•rGEG 11%Rlt!REST PEf.
Il0•1Tl4 DNrk QAt0 t Dmme,i7
INVOICE
DON, a
8/17/2022
20096
' 018.21 PEl Pismo loath
rpuna
7r1l2422
5J312G22
Total
9 1.37 5001 1237500
I �
22 72$CO I5.5000
1350A0; I.33000
Payments/Credits
$29.675.00
Balance Due $27.675.00
GEO-WEST
Land Surveys
s•a «r.m •.a.,-.. • .,. •,.5 at. - • .3.r)
'el ln57LSCL)D • WWl/4w4.••0 =.-' • •-r pnrw�i+.er•.
Client
Pavement Engineering Inc
3485 Saacmenlo I] N A
San Luis Obispo, CA 93401
INVOICE
Doh. I Invn,c.
8/17/2022
2001S
018.21 PM Pismo Mooch
y�i In sari e41
S4 •i. •• 1
Tr NW
Sur D l•
PEsmo leach
ai•sctrplluu
C ongn,dXan stoking
ROr;H Way and rrCrrre Gnv4
&+gnaeffng Tethrd7ion • CdeuloMans For Cr.A.• . -rI n Stoking Profasrlrnd .onsArwrfor Ste VhOoRan
Pwhslional land Sur nyair vtll Robot
Pralearlond land Sur.ord' • Maahr IX+d Coardinnllor
Ali f•4056GE5 30DA TS PA510LE WRL IE CItAR:ifa I S% P:rEPEr. Fi• MON1W utat DATE OF PAVMErer
Nat 30
1/16/2022
Ll,llr hwul-. Rfdl. I Art ii,rrr11
717/2622
7f6r202:
77E12022
71,1r2022'
Total
Payments/Credits
Balance Due
53.080 00
51)
$3,080.00
GEO-WEST
Land Surveys
13 Fl7r•�0 A.ery011 • A• Odt•C • (A 134O
1a•�S3aSb+bl.F•w• hh+Y+Mow.*in! can.we,.'jllJ•.Ire tom
Cllsnk
Pavement Engineenng Inc
3485 Sacramento # N A
San kris Obrsoo. CA 93401
Pismo beach - Monuments
INVOICE
Dale Invoice l
9/1/2022
20099
018.21 PEI Pismo Beach
{I[17r, r.9
pc I•LJOL LI-OK-o•*
Net 30
10'1(2022
Desviplion
Amount
I7• in Corr& e
. c • in Conerert
+,.JMen+ Preler ra lion Solo oda.. Pr. ' r'y Conti T Corcrele m •TJn7Anr Pre uvaebn mew100ct Pe»ar41• oivd Nett Y•Y+
'.l44•m9nh ra Pre+arve
(71
0 11
5tia-£ZUZ-N
Total
PaymentsfCredits
7cp.
y ^r.
;a.200.00
$000
Balance Due 54.200.00
GEO-WEST
Land Surveys
',I N Montle Aronve • Al rp • CA 93422
8:5 ills L14 • Erno bmYesllpeo wail con, • wr ri' yea-walrzom C�H1t:
Pavement Engineering Inc
3485 Sacramento Dr I A
Son Luis Obispo CA 93401
Project
Pismo Beach
Description
rn: :zr•:3 tl C,It ra.
PerpetU 1O'
MA*TME ROAD
Ld•_crle Existing Monumenh Ona city Bench Markt in ConeructIon Area MOnL•Mentl in conslNC♦ion Tope 4e 1n Wel Monuments
ALL INVOICES 30 DAYS PAS' DUE MI aE Ci"taxam. 1 S%IhTEREs] PER MONTH UNTIL DATE Of PAYMENT
INVOICE
20110
Dale
1/11'2021
Job 8
011.21 PEI Pismo Beach
zior}o-ey.
PEI Lnvri•c 1301 DTI
Terms
Het 30
Due Date
2/10/2023
Date Hews I Rote Amount
1/3/2023
16 P00.00
14,400.00
Total
PaymentslCradlts
$14.400.00
$0,00
Balance Due $14,400.00
svo-czaz-a
GEO-WEST
Land Surveys
54:11 Mortise Anewri • 4.Q14516e10 • CA 93427
rill 36 3050438 • Erro+ arneese goo wail Caen • www oeo, tsr:eon Client
Pavement Engineering Inc
3485 Sacramento Dr # A
San Luis Obispo. CA 93401
Project
Pismo Beach
Description
'!.]r%JmonioWn and Oencrv-
'.2rpeluoilen
>
rxtanna Coon- 1 m000meni
m 1 street. 5 Monuments
'Diem*- 11 Monuments
-',voviatg • 6 M Wunene
v iIIY Vle'A. B Monuments
-iWPCIIo 3 Monuments.
r COOMOL 6 MOnumenh
(Q Puesla Oat 5d - 6 M0n4me nh
-•] 1Yi(Lo • 5 Monuments
Locate Emixsg Monumenn and city Benc1' Monks. In Gpmtnjclldn Artl 1 ALL Mpr urnenh in nonsfrur--lion icne Olen Wall Monuments
INVOICE
Dale l Invoke N
21712023 J 20113 i
x.la! O -6 1
Net 30
Due Date
3/9/2023
Date Hours Rate Amount
217/2023
217I¢3
µL INVOICES 30 DAYS PAsZ DUE WILL OE CHARGED 1 5% INTEkES1 PER MONTH UNTIL DATE Of PAYMENT
1 S6
900.00
50.400.03
Total
$50.403.00
Payments/Credits
SOW
Balance Due $50.400.00
GEO-WEST
Land Surveys
16 Dear R.j' ROO • NawgyrgA • KY 125550
Ie4 eel ]uS r1436 • Emma. nnrote-goo-werl.corn • •f geo waif cam Client:
Pavement Engineering Inc
3485 Sacramento ❑r 6 A
San Lvis Obispo. CA 93401
Project
INVOICE
Dote 1 invoice #
5r15/2023
20122
018.21 PEI Pismo Beach
Due Dote
Pismo Beach
Description
MaerUffilfeaSOn and eenctlmork
Perpetuation
WAOSWORlli AVENUE
Locals Exiseno Manurnanl1 cinr1 Oily Bench mokt in Comb 4Ct'On Alen ALL Wortur,v3nh In construction tone are in Wet monuments Het 30
212312023
ALL INVOICES 30 OAYS PAST DUE WILL BE CHARGED 1 5%l INTEREST PER MONTF. UNT1L DATE Of PAYMENT
6/14/2023
Rate Amount
90303
4.50300
Total
$4.500.00
Payments/Credits
soap rn
0•
Balance Due $4,500.00
GEC -WEST
Land Surveys
lease' Run Rand • NewQR0 • NY r2sso
IM 005 sot Oral •Email bnWe:O ee wear COm • www opt west oo Clint
Pavement Engineenng Inc
3485 Sacramento Dr M A
San lu,s Obispo. CA 93401
INVOICE
Dote
5/15/2023
Invoice N
20121
Job r
018.21 PEI Pismo Beach
Dale Hours Role I Amount
MCnurllentahOn Ond RMCt mark
PerpeTuaiion
OCEAN BLVD
oc ate i9esrrtg MWUn'bn11 and oiY bench Mats CarsstruClron Neo 7/14/2023 rn ALL Monumentt m CanitructIOn IMO me In Wel Monuments 0 m
cD
Sb0-£Z0Z-1:I
ALL INVOICES 37 DAYS PAST DUE WILL SE CHARGED 1.5%INltR;$T PER MONTH UNIT. DATE(); PAYMENT
14 900.00 120000
Total
$12603.00
PaymentslCredIts
Balance Due $12,600.00
GEO-WEST
Land Surveys
nt DOAN Frncnad • Newtwyn • At its
Td 6051G504M• • Ensue t1+Neefpel we sr.Com • www peo+nisi co.
Cknt
Pavement Engineering Inc
3485 Socramenio Dr x A
San Luis Obrspo. CA 93401
Pismo Beach
r) .scription
MenµfneniORon and Banc hnnoe
' Perp&vollon
N.-LAA IJK1'C+"r+L, SnLLL pCrttn xVAIJ
Lxote billing Monuments end eIiy lent Matt In CanthuCTlon Ar*d Alt Mdnsxnents in conytrychon Ione ate rn Wol Mom/mash
INVOICE
Dote Invoice it
5/15/2023
20120
Job R
018-21 PE1 Pismo leach
Net 30
Dale
i 124/2G:.,
Due Dole
6/14/2023
2 9t2C.00 • 500 CO
Total
ST.1300.00
All INVOICES 30 DAYS PAP DUE WILL BE CHARGED 1.5%tNTEREST PER MONTH UNTIL DATE OP PAYMENT PaymentslCredits SO.00 m 'ii Q
Balance Due $1,800.00
® Stantec
Sto £ZOZ-a
PROFESSIONAL SERVICES AGREEMENT CHANGE ORDER
Change Order 1a Change Order No. 2 Dale 23 February 2023 'Slentei 5lanlec Consulting Services Inc
Stantec Project # 20428323000
200 East Camllo Slreet. Suite 201
Santa Barbera. CA 93101
Ph• 1605) 770.0205
entail [email protected]
'GIeaY QaYemanl Engrneeririg Inc
Ckenl Project # Client Prof. No
3485 Sacramento Drive
San Luls Obispo. CA 93401
Ph•1605;801-4625
email: jnerigpavementengineering.carn
Project Name and Localion 2021.2022 Paving Project Design. Pismo Beach. CA in accordance with the original Professional Services Agreement dated 12/16/2021 and Change Orders therein. the Agreement changes as detailed below are hereby authorbsd. (Click here and enter detail changes cx note attachment of details) 13 Tara1 tees this Change Order S
Original agreement amount 1• APO
0 Change Order Number r S 5.241IX1
m Change Order rurmber - S
Change order Number `r 5
CO
Change Order. Number 9
0 T01ol Agreement 5 16,599.00
Liz
E'recl on SrheduAe 1 week required fur plait preparalrun due 1a roadway widening Payments shall he made in accordance with the anginal agreement terms. All other Items and conditions 01 the edema' agreement shall remain in full forme and erect
Stonier Censulling Services inc. Pavement Engineering Inc.
Srnature
Pale Signed.
Derek Rapp, Senior Principal
Print Name and Title
Derek Rag
February 23, 2023
...-...ra.•••
Signalore
Date Signed
Zk2.313°2.3
Stantec
PROFESSIONAL SERVICES AGREEMENT CHANGE ORDER
Change Urdor # Change Order Na. 3 Dale 21 April 2023
-Slantec- Stantec Consulting Services 1nc.
Slantec Protect a 20426323000
200 Earl Carrillo Street. Suite 201
Santa Barbara. CA 93101
Pm {805) 770-0205
ernes derek.rappestantec.carn
'clienr Pavement Engineering Inc.
C3enl Prgecl # Client tom. No
3485 Sacramento Drive
San Luis Ohsspo. CA 93401
Ph- {80b1801-4625
areal! ioarlpeitunarttergrneerirlg. ram
Prdtec1 Name and Lacahan: 2021-2022 Paving Protect Design. Pismo Beach. CA In accordance ecU She anginal Professional Seroces Agreement dated 12/1612021 and Change Orders thereto, The Agreement changes as derailed below are hereby awn-Nue/ [Click here and enter detail dvinges Or male attachment of deleda] io'dl lies Ihrs Change Order 5
argue(( ogroomenl (mourn 9 7.85000
Change Order Number 1 S 5.24000
Change Order Number —T 5 3.500.00
Change Order Number S
Change Order Number S
fotal Agreement
$ 16.590.09
•
I_I1ect on Schedule 1 week required for plan changes.
Paymdnis shall be made in accordance with ale onginal agreement lerme 71d ether items and edndreons Of 111e eriginal Agreement shall remain in full lance and effect Stantec Consulting Services Inc.
Srgnalrne
Oerek Rapp. Seri of Pnnnpai
Pont Name and 7Me
Derek Rappff:— __
Psvament Engineering Inc
Signature
Dale S fined 4/2112023 Dime erred
..o...n�•krw.rr.—wm-r.uau.. ago..
Exhibit A
1 1
1 City of Pismo Beach
Pavement Assaismrni
41P23.197
City 61 Pismo Beach
oad
Vista ❑ .1 Mar Avenue
Placenta Avenue
BoeKerArenul'
From
S0ell Beaus Rud7
Snoii Bear-n Road
Swett Beach Road
To
0C41111 BauleL'arU
OceIll Boulev ar
South End
Description
_800 - Sr Principal Engviser (Site visit)
B00 - Sr Pnnrapal Engmest (Analysas+Reponl
804 - Assistant Enpriesr ysierRepor1I
804 - Assistant Enpinser�Ieta entry/coring enhiDsl
808 • Senior Bripinser6IQ T.r?I (permit _
823 - Clerical
662 • PW D.rWllld Operator {Soidh}_
869 - PW pyr am&Trarai (South)
868 • PW Corig Technician {Barth]
869 - PW CC4111 MAUI (Sa.Yl) -
805 • Lab Mower 102 hay per Waits)!
810 • Lan Tepslirda6 03 hors per R-rarAre)
806 • Senor E1logie, q Tedi (Oyt Root & Co ICI _Pei)
498 - Travel (Per Diem). _
497- Mark up _ ,-
851 - PW Traffic Cmtr61
B53 - PW Tragic C6npceTIMM
3•
Entry Data Here
Delete one or the other depending on project
Len•Ihifl1 Width Rj Area1SF1
. 24000
1 4000
Rate
$280
5200
$180
$180
$456
1B0
S525
5360
6430
S360
5180
S115
S155
S250
7'.%
5280
S225
woo
24- 36000
16.E
Units Bevil: 0eut-
O $0.00
2 1 6520.00
6 *Moo
• woo
_z 531000
4 S$20.00
2 61.050.00
7 42,620.00
2 $004200
7 $2,520.00
0.0 50.00
o MOO
2 $310.00
1 5260.00
$ma-d0
S0.00
0 O
10.00 1 stozs0.001
p*f Points 3' Cores
1❑ 2
15 3
15 3
40 8
PAGE 9 OF 9
R-2023-045