Public Safety Facility
Award of Contract
Agenda Item 12.B
Jorge E. Garcia, Interim City Manager
Meeting Date: July 18, 2023
Tennis Courts
Police Station
Old City Hall Fire Station
The Process to Get to an Award of Contract
•February 2017, City Council Identified Old City Hall as a major City Goal, and funding identified for a new Safety Center. •Needs Assessment, Facility Study, Consider potential uses for new facility, Develop Site Plan, floor plans, and conceptual elevation, preservation of historical elements of old City Hall. •May 2021
•Contract with Vanir for Owner’s Representative to conduct Design-Build procurement •October 2021
•Contract Awarded to Mary McGrath Architects for bridging documents •January 2022
•Selected Design-Build Teams through a Request For Qualification Process •February 2023
•Request for Proposals submitted to the City
•March 2023
•City Council Presentations by Design-Build Teams
•Negotiations with the selected Design-Build Entity: F&H Construction and LDA Architects
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Fiscal Impact
Estimated Project Cost
Soft Costs
Contingency 3,000,000$
Permitting Connection Fees 1,500,000
Construction Management 1,000,000
IT Equipment 750,000
Hazmat/Survey/Abatement 250,000
Plan Check 250,000
Inspection/Special Inspection 1,000,000
Total Soft Costs 7,750,000$
Construction Cost 42,366,450
Total Estimated Project cost 50,116,450$
Construction Funding plan includes:
•Pay-As-You -Go (PAYG) or cash:
•a portion of the General Fund Reserve
•General Fund set-aside of TOT 1%
•Development Impact Fees
•Parking Enterprise Fund net available
fund balance.
•Finance/Borrow remaining with lease
revenue bonds.
Relocation Costs to move and place staff,
equipment, and infrastructure to various
existing and proposed new facilities – use
existing budget to support these costs
Next Steps
•Execute all agreement documents
•Begin construction plans documents and secure entitlements •Fiscal Items
•Amending the Paid Parking Ordinance
•Financing- Debt Issuance
•Issue support contracts for plan check, IT, inspection, and relocation services
•Construction estimated to begin May 2024, with delivery estimated in November 2025
Recommendation
Adopt a Resolution authorizing the City Manager to enter into an agreement with F&H Construction in the amount of $42,366,450 for construction of a Public Safety Facility.
Questions?