Agenda packet — Pismo Beach City Council, August 1, 2023

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AMENDED AGENDA
Pismo Beach City Council
Tuesday, August 1, 2023
Time Meeting Type Physical Location Virtual Participation Option 5:00 p.m. Closed Session City Hall None
5:30 p.m. Regular Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda.

0.HYBRID MEETING INSTRUCTIONS:

These meetings are being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch these meetings and submit public comment are provided below.

Watch and participate in person:
•Regular Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. •To make Regular Meeting public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. •To make Closed Session public comment, please be present in the Council Chamber at the start of Closed Session; the Mayor will call for public comment prior to commencing the closed proceedings.

Watch and participate via Zoom:
•Regular Meeting only: Click this link on any computer or mobile device:
https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser. •To make Regular Meeting public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Listen and participate via telephone:
•Regular Meeting only: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
•To make Regular Meeting public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Watch online:
•Regular Meeting only: Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.

Watch on Channel 20:
•Regular Meeting only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.

Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment:
•Regular Meeting and Closed Session: In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
•Regular Meeting and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting.

Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
•Meetings may begin a few minutes after the scheduled start time. •Meetings will be recorded, except closed sessions; these recordings are public record. •Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. •Phone numbers of voicemail commenters may be visible in the public record along with transcripts.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 8-1-2023

Pismo Beach City Council Agenda August 1, 2023

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Special Closed Session—5:00 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449

CALL TO ORDER: Mayor Waage

1. ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2. PUBLIC COMMENT PERIOD – Council Chamber
At this time, members of the public may comment on any item appearing on the agenda.

Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)

Item 3.A: Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code §54956.9: One potential case

4. CLOSED SESSION REPORT
If a regular meeting follows this Closed Session, the Closed Session Report will be made during the regular meeting.

5. ADJOURNMENT

Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, August 1, 2023 Council Chamber, City Hall

Council Agenda 8-1-2023

Pismo Beach City Council Agenda August 1, 2023

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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449

CALL TO ORDER: Mayor Waage

1. ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2. PLEDGE OF ALLEGIANCE

3. ACCEPTANCE OF AGENDA

4. PRESENTATIONS

Item 4.A: Presentation: Introduction of New Employees
• Cory Hanh, Planning Manager (Downing)
• Jerilyn Morneau, Office Assistant II (Feeser)

5. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.

However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.

Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

6. CITY MANAGER’S REPORT - No action to be taken

7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken

8. COUNCIL COMMITTEE REPORTS

1. Air Pollution Control District, SLO County (Newton/Reiss)

2. California Joint Powers Insurance Authority (Reiss)

3. CAPSLO (Reiss)

4. Central Coast Blue Regional Recycled Water Authority (Waage)

5. Central Coast Community Energy Policy Board (Mayor)

6. Chapman Estate Foundation (Liaison) (Reiss)

7. Coastal Cities Group, League of CA Cities (Waage)

8. Conference and Visitors Bureau / LBID Board (Liaison) (Inman)

9. Friends of Price House Liaison (Waage)

10. Hazard Mitigation & Fire Safety (Inman/Waage)

11. Homeless Services Oversight Council (Guthrie/Reiss)

12. Integrated Waste Management Authority (Newton/Inman)

13. Mobile Home Rent Stabilization Subcommittee (Inman/Reiss)

14. REACH (Newton)

15. Regional Transit Authority, SLO (Waage/Reiss)

16. Shell Beach Improvement Group Liaison (Inman)

17. SLOCOG (Waage/Reiss)

18. South County Chambers Gov’t Affairs (Guthrie/Inman)

19. Visit SLO CAL Advisory Committee (Inman)

20. Water Resources Advisory Committee, SLO (Guthrie/Inman)

21. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)
Council Agenda 8-1-2023

Pismo Beach City Council Agenda August 1, 2023

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9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

Adopt Minutes of the July 18, 2023 Closed and Regular Meetings.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for June 18, 2023 and July 2, 2023;

2. Approve the Register of Demands for June 16, 2023, June 23, 2023 and June 30, 2023.

Item 9.C: Agreements with Interwest Consulting Group, Inc. for Plan Review & Inspection for, and NewTel Consulting, LLC for IT Project Management Related to, the Public Safety Facility (Downing)

Recommendation:

1. Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Interwest Consulting Group, Inc. in the amount of $491,897.20 for Plan Review and Inspection for the Construction of a Public Safety Facility; and

2. Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with NewTel Consulting, LLC in the amount of $160,000 for IT Project Management Services for the Public Safety Facility.

Item 9.D: James Way Beautification Project Bid Direction (Fine)

Recommendation:

Adopt a Resolution authorizing staff to negotiate a construction contract for the James Way Beautification Project, or if negotiations are unsuccessful, to re-advertise for construction bids.

Item 9.E: Lease for Property at 350 Pismo Avenue (Wolosz Parking Lot), Site of a Paid Parking Lot in the Downtown (Feeser)

Recommendation:

Adopt a Resolution authorizing the City Manager to enter into a three-year lease for use of 350 Pismo Avenue as a paid parking lot (the Wolosz Lot), in an amount not to exceed $252,000 over three years.

Council Agenda 8-1-2023

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Item 9.F: Purchase of Two Replacement Police Department Patrol Vehicles (Fine)

Recommendation:

Adopt a Resolution authorizing the purchase of two replacement Police Department patrol vehicles in the amount of $110,650.79 in Fiscal Year 2024.

10. ITEMS PULLED FROM CONSENT CALENDAR

11. PUBLIC HEARINGS - No earlier than 6:00 p.m.

GENERAL PROCEDURES FOR PUBLIC HEARINGS (Mayor/Presiding Officer reserves discretion to set speaking allowances):

1. City staff will present the staff report and recommendation, and respond to technical/clarifying questions from Council;

2. Mayor will open the public hearing, and invite the project applicant, or representative, to present the project (Limited to 10 mins);

3. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to present their appeal (Limited to 10 mins);

4. Mayor will then ask other interested persons to testify regarding the project (Limited to 3 mins per speaker);

5. Mayor will invite the project applicant, or representative, to make a rebuttal if desired (Limited to 5 mins);

6. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to make a rebuttal if desired (Limited to 5 mins);

7. Mayor will close the public hearing, following which the Council will deliberate and act on the matter.

Item 11.A: Protest Hearing and Certification of Weed Abatement Charges for Forwarding to the County of San Luis Obispo for Placement on 2023 Property Tax Rolls (Lee)

This item was amended July 28, 2023 to update Attachment 1A.

Recommendation:

1. Conduct a Public Hearing to hear protests from property owners regarding weed abatement charges;

2. Adopt a Resolution certifying the amount of abatement proceedings for grass, weeds, and rubbish pursuant to Resolution R-2023-028, to be filed with San Luis Obispo County Tax Rolls, as indicated by Assessor Parcel Number per Health & Safety Code Section 14912.

12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings

Item 12.A: City of Pismo Beach 10-Year Capital Improvement Plan (Fine)

Recommendation:

Adopt a Resolution approving the City’s 10-Year Capital Improvement Plan for Fiscal Year 2024 through Fiscal Year 2033.

Item 12.B: Review of Information Technology (IT) Project Updates (Feeser)

Recommendation:

No action required; information only.

Council Agenda 8-1-2023

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Item 12.C: Authorization for Change Order with Jack Handley Construction Services and Contract Amendments with Hunter Smith & Associates, Inc. and MDN Engineering, LLP for the Chapman Estate ADA Restroom Remodel and Addition Project (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to:

1. Execute Change Order #2 with Jack Handley Construction Services in the amount of $120,000 for the Construction of the Chapman Estate ADA Restroom and Remodel Project; and

2. Execute Amendment #1 with Hunter Smith & Associates, Inc. in the amount of $20,000 for Construction Management Services for the Chapman Estate ADA Restroom and Remodel Project; and

3. Execute Amendment #1 with MDN Engineering, LLP in the amount of $20,000 for the Chapman Estate ADA Restroom Remodel and Addition Project.

13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

14. ADJOURNMENT

To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Special Meeting 1:30 p.m. Thursday, August 3, 2023 Council Chamber, City Hall Regular Meeting 5:30 p.m. Tuesday, August 15, 2023 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the August 1, 2023 meeting(s) of the Pismo Beach City Council was posted on July 27, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk

Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at Council Agenda 8-1-2023

Pismo Beach City Council Agenda August 1, 2023

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[email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 8-1-2023

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
`
SUBJECT/TITLE:

ADOPTION OF MEETING MINUTES
RECOMMENDATION:

Adopt Minutes of the July 18, 2023 Closed and Regular Meeting.

BACKGROUND:

Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the preparation or adoption of meeting minutes.

ALTERNATIVES:

1. Adopt the minutes with revisions.

2. Decline to adopt the minutes; provide direction or request additional information.

ATTACHMENTS:

1. Draft Minutes of the July 18, 2023 Closed and Regular Meeting Meeting Date: August 1, 2023 Submitted by: Erica Inderlied, City Clerk Interim City Manager Approval:

9.A-1Council Agenda 8-1-2023
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, July 18, 2023
Special Closed Session—4:30 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.

CALL TO ORDER: Mayor Waage called the meeting to order at 4:30 p.m.

1.ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman (via teleconference)
Council Member Scott Newton
Staff Present:

David Fleishman, City Attorney
Jorge Garcia, Interim City Manager
Jeff Smith, Chief of Police

2.PUBLIC COMMENT PERIOD

Call for public comment: No comment.

3.ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session items listed below.

Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-076-027, 350 Pismo Avenue, Pismo Beach Agency Negotiator: Jorge Garcia
Negotiating Parties: Joseph Wolosz
Under Negotiation: Price and Terms of Payment
Item 3.B: Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code §54956.9: One potential case

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Item 3.C: Conference with Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code §54956.9: One potential case

4.CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above items.

5.ADJOURNMENT
At 5:29 p.m. to the 5:30 p.m. Regular Meeting.

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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449

The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.

CALL TO ORDER: 5:30 p.m.

1. ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman (via teleconference)
Council Member Scott Newton

Staff Present:

Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Interim City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Jeff Smith, Chief of Police
Other staff present as noted below

2. PLEDGE OF ALLEGIANCE

Mayor Pro Tem Reiss led the Pledge of Allegiance.

3. ACCEPTANCE OF AGENDA

No requests to reorder the agenda.

4. PRESENTATIONS

None.

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5. PUBLIC COMMENT PERIOD

Call for public comment:

The following commented:

Panchal (Harry) Himanshu
Rick Morefield
Julie Tacker
Marie Angelus

6. CITY MANAGER’S REPORT

Interim City Manager Garcia commented on various topics.

7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT

City Attorney Fleishman reported that the Council had taken no reportable action during its 4:30 p.m. Closed Session.

8. COUNCIL COMMITTEE REPORTS

The Council reported on recent and upcoming meetings of various external bodies:

Mayor Waage:

San Luis Obispo Council of Governments (SLOCOG) Board.

San Luis Obispo County Community Fire Safe Council.

9. CONSENT CALENDAR

Call for public comment:

Julie Tacker commented.

Action: Adopt Consent Calendar.

Motion: Guthrie
Second: Newton

Vote: The motion passed on the following vote (Items 9.A through 9.F):

Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

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Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:

1.Adopt Minutes of the February 3, 2023 Special Workshop;

2.Adopt Minutes of the June 5, 2023 Special Joint Meeting;

3.Adopt Minutes of the June 20, 2023 Closed and Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:

1.Approve the Summary of Payroll Register for June 4, 2023;

2.Approve the Register of Demands for June 2, 2023 and June 9, 2023.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for May 2023 of FY 2022-2023 (Feeser)
Recommendation:

No action recommended; for information only.

Item 9.D: Paid Parking Quarterly Update–Fourth Quarter of Fiscal Year 2023 (Downing)
Recommendation:

No action recommended; for information only.

Item 9.E: Amendment #8 to The Agreement with Rincon Consultants, Inc. for Professional Services Related to Central Coast Blue Environmental Documents (Fine)
Recommendation:

Adopt a Resolution authorizing the City Manager to execute Amendment #8 to the existing Professional Services Agreement with Rincon Consultants, Inc. for Preparation of Environmental Documents for Central Coast Blue in the amount of $10,308.

Legislative Record: Resolution R-2023-048 adopted.

Item 9.F: Notice of Completion for the North Shell Beach Road Storm Drain Repair Project (Fine)
Recommendation:

1.Accept the North Shell Beach Road Storm Drain Repair Project as complete;

2.Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the Project.

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10. ITEMS PULLED FROM CONSENT

None.

11. PUBLIC HEARINGS

None.

12. BUSINESS ITEMS

Item 12.A: Regional Housing & Infrastructure Plan (Downing)

Recommendation:

1. Discuss and consider support for the Regional Housing and Infrastructure Plan, as a recommitment to the 2020 San Luis Obispo Countywide Regional Compact; and

2. Direct staff to continue discussing ways to utilize and implement the Regional Housing and Infrastructure Plan.

Presenting staff:

Matt Downing, Community Development Director
Jorge Garcia, Interim City Manager

Guest presenters:

Carolyn Berg, Koble Collaborative

Call for public comment: No comment.

Action: Consensus to support the Regional Housing and Infrastructure Plan, as a recommitment to the 2020 San Luis Obispo Countywide Regional Compact, and to direct staff to continue discussing ways to utilize and implement the Regional Housing and Infrastructure Plan.

Motion: Guthrie
Second: Inman

Vote: The motion passed on the following vote:

Ayes: 5 Guthrie, Inman, Newton, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

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Item 12.B: Agreement with F&H Construction for the Design-Build Construction of a Public Safety Facility (Department Heads)

Recommendation:

Adopt a Resolution authorizing the City Manager to enter into an agreement with F&H Construction in the amount of $42,366,450 for construction of a Public Safety Facility.

Presenting staff:

Nadia Feeser, Administrative Services Director
Jorge Garcia, Interim City Manager

Call for public comment:

Don Day commented.

Action: Adopt a Resolution authorizing the City Manager to enter into an agreement with F&H Construction in the amount of $42,366,450 for construction of a Public Safety Facility.

Motion: Reiss
Second: Guthrie

Vote: The motion passed on the following vote:

Ayes: 5 Reiss, Guthrie, Inman, Newton, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

Legislative Record: Resolution R-2023-049 adopted.

Item 12.C: Agreement with CLAD Consulting, Inc. for Project Management of Relocation of Emergency Services Related to the Public Safety Facility (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with CLAD Consulting, Inc. in the amount of $63,250 for Project Management, Coordination, Construction Management and Construction Inspection Services for emergency services temporary facilities.

Presenting staff:

Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Interim City Manager

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Call for public comment:

Don Day commented.

Action: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with CLAD Consulting, Inc. in the amount of $63,250 for Project Management, Coordination, Construction Management and Construction Inspection Services for emergency services temporary facilities.

Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:

Ayes: 5 Newton, Guthrie, Inman, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-050 adopted.

Item 12.D: Award of Contracts to Brough Construction, Inc. and CLAD Consulting, Inc. for the Palisades and Chumash Parks Playground Project (Fine)
Recommendation:

Adopt a Resolution authorizing the City Manager to:

1.Execute a contract with Brough Construction, Inc. for construction of the Palisades and Chumash Parks Playground project in the amount of $1,445,380; and

2.Enter into a Professional Services Agreement with CLAD Consulting, Inc. in the amount of $129,248 for Construction Management, Inspection & Administration Services.

Presenting staff:

Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Interim City Manager
Call for public comment: No comment.

Action: Adopt a Resolution authorizing the City Manager to: 1. Execute a contract with Brough Construction, Inc. for construction of the Palisades and Chumash Parks Playground project in the amount of $1,445,380; and 2.

Enter into a Professional Services Agreement with CLAD Consulting, Inc.

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in the amount of $129,248 for Construction Management, Inspection & Administration Services.

Motion: Newton
Second: Reiss
Vote: The motion passed on the following vote:

Ayes: 5 Newton, Reiss, Guthrie, Inman, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-051 adopted.

Item 12.E: Direction on Short-Term Rental Ordinance Update (Downing) Recommendation: Provide direction to staff regarding desired modifications to the City’s short-term rental regulations.

Presenting staff:

Matt Downing, Community Development Director
David Fleishman, City Attorney
Jorge Garcia, Interim City Manager
Call for public comment:

The following commented:

Anthony Lopez
Jim Maples
Ed Henry
Shelly Higginbotham
Jeff Reynolds
Tedd
Action: Consensus in support of providing the following direction to staff:

Proceed with drafting revised Short-Term Rental ordinance(s) for Council consideration that incorporate the following, to the greatest extent deemed legally feasible:

A.Accept no new applications for Short-Term Rental licenses;

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B. “Grandfather” existing licensed Short-Term Rentals such that:

1. Existing licensees as of the effective date of the revised regulations shall be required to reapply one year after the effective date, and to obtain a license in compliance with the revised regulations;

2. Thereafter, only require reinspection after an extended interval of time such as 5 years, provided that the licensee complies with applicable regulations and is not the subject of complaints;

3. In the event a licensee allows their license to lapse, or has their license revoked after due code enforcement proceedings, do not issue another license in its stead;

C. Evaluate the potential for stricter enforcement provisions; specifically as to the types of violations that constitute significant violations; and stricter penalties for unlicensed operators;
D. Continue to explore an arrangement with Airbnb and/or other similar platforms for the sharing of booking data in furtherance of ordinance enforcement.

In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0

Absent: 0
Abstain: 0
Recused: 0

Item 12.F: Emergency Fire Suppression Water Service To Coastal Christian School At 1005 North Oak Park Boulevard (Fine)

Recommendation: Discuss Coastal Christian School’s request for a direct connection to the City’s water supply infrastructure to supply emergency fire suppression to the school’s Multipurpose Building’s fire suppression sprinklers only, and provide direction to staff on a modification to the existing agreement between the City and the school, if desired.

Presenting staff:

Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Interim City Manager

Call for public comment:

The following commented:

Carol Florence
Tedd

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Action: Direct staff to pursue a modification to the existing agreement between the City and Coastal Christian School for a direct connection to the City’s water supply infrastructure to supply emergency fire suppression to the school’s Multipurpose Building’s fire suppression sprinklers only, and return with the agreement for the Council’s consideration at the next available juncture.

Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:

Ayes: 5 Reiss, Newton, Guthrie, Inman, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

13.CITY COUNCIL COMMENTS AND REQUESTS
None.

14.ADJOURNMENT
At 8:29 p.m.

APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk

9.A-12Council Agenda 8-1-2023
Attachment 1
Packet Page 12

PISMO BEACH COUNCIL STAFF REPORT
Agenda Item #9.B
SUBJECT/TITLE:

PAYROLL REGISTER AND REGISTER OF DEMANDS
RECOMMENDATION:

1. Approve the Summary of Payroll Register for June 18, 2023 and July 2, 2023.

2. Approve the Register of Demands for June 16, 2023, June 23, 2023 and June 30, 2023.

BACKGROUND:

Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.

FISCAL IMPACT:

As demonstrated in the attached payroll and check registers.

ALTERNATIVES:

1.Request additional information from staff.

ATTACHMENTS:

1.Payroll Summary

2. Registers of Demands
Submitted by: Meeting Date: August 1, 2023
Nadia Feeser, Administrative Services Director / City Treasurer Interim City Manager Approval:

9.B-19.B-1Council Agenda 8-1-2023
Packet Page 13

FOR PERIOD ENDING 06/18/23
CHECKS DATED 06/23/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 556985‐556994 10
ACH 132

EARNINGS
REGULAR 361,344.36
HOLIDAY 4,664.06
OVERTIME (Includes Comp Time Payouts)11,679.12
Administration
Building
Conference & Visitors Bureau
Police Department 5,403.35
Parking
Engineering
Fire 2,265.32
Recreation 68.56
Public Works 709.62
Water 1,055.52
Wastewater 2,176.75
Motor Vehicles
Subtotal‐Overtime 11,679.12$
SALARY ADJUSTMENTS 2,099.72
TRAINING / UNIFORM ALLOWANCE
OTHER EARNINGS 15,173.81
$394,961.07
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 36,014.47
FICA & MEDICARE 30,189.16
STATE INCOME TAX 12,595.35
STATE DISABILITY INSURANCE 3,394.54
GARNISHMENTS 584.76
HEALTH 1,964.89
SUPPLEMENTAL DISABILITY 1,587.60
SECTION 125 2,825.32
PERS 32,314.71
DEFERRED COMPENSATION 11,299.21
ADDITIONAL LIFE INSURANCE 301.92
UNION DUES 2,383.98
PISMO ATHLETIC CLUB 269.00
OTHER
NET PAYROLL $259,236.16
DIRECT DEPOSIT DEDUCTION 251,103.65
NET PAYROLL AFTER ACH DEPOSIT 8,132.51
SUMMARY PAYROLL REGISTER

9.B-2
Attachment 1

9.B-2Council Agenda 8-1-2023
Packet Page 14

FOR PERIOD ENDING 07/02/23
CHECKS DATED 07/07/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 556995‐557002 8
ACH 132

EARNINGS
REGULAR 419,843.99
HOLIDAY 4,800.60
OVERTIME (Includes Comp Time Payouts)16,732.01
Administration
Building
Conference & Visitors Bureau
Police Department 8,911.50
Parking
Engineering
Fire 3,019.03
Recreation
Public Works 1,284.51
Water 1,616.97
Wastewater 1,900.00
Motor Vehicles
Subtotal‐Overtime 16,732.01$
SALARY ADJUSTMENTS 812.05
TRAINING / UNIFORM ALLOWANCE 1,200.00
OTHER EARNINGS 17,243.81
$460,632.46
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 49,221.89
FICA & MEDICARE 32,161.45
STATE INCOME TAX 18,137.91
STATE DISABILITY INSURANCE 3,576.84
GARNISHMENTS 584.76
HEALTH 1,908.32
SUPPLEMENTAL DISABILITY 1,587.60
SECTION 125 2,698.24
PERS 34,347.03
DEFERRED COMPENSATION 10,855.66
ADDITIONAL LIFE INSURANCE 301.92
UNION DUES 2,382.37
PISMO ATHLETIC CLUB 217.50
OTHER
NET PAYROLL $302,650.97
DIRECT DEPOSIT DEDUCTION 292,960.71
NET PAYROLL AFTER ACH DEPOSIT 9,690.26
SUMMARY PAYROLL REGISTER

9.B-3
Attachment 1

9.B-3Council Agenda 8-1-2023
Packet Page 15

City of Pismo Beach
Final Disbursement List Check Date 06/16/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 12944 Leaf ########## 1,231.19$ Monthly Copier Lease June 2023 ACH 13455 Wex ########## 1,055.01 Fuel for City Vehicles 05/07/23 ‐ 06/07/23 126274 10446 Achievement House, Inc.########## 2,723.04 Sidewalk Cleaning & Pressure Washer Rental ‐ April 2023 126275 12275 Airgas West Inc ########## 131.04 Cylinder Rental ‐ May 2023 126276 10341 Alliant Insurance Services Inc‐NPB Main ########## 1,026.00 Alliant Insurance Jan‐Mar 2023 126277 11365 American Legal Publishing Corporation ########## 166.28 Legal Publishing ‐ May 2023 126278 12623 AT&T 9391012188 ########## 3,555.54 Phone Bill 05/10/2023 ‐ 06/09/2023 126279 13278 AT&T 9391059148 ########## 1,671.84 Phone Bill ‐ 05/10/2023 ‐ 06/09/2023 126280 14514 BEK Collective Inc ########## 2,941.53 James Way Beautification ‐ May 2023 126281 10888 Bound Tree Medical LLC ########## 169.40 Medical Supplies 126282 14229 Brendler Janitorial Service ########## 16,152.00 Janitorial Services ‐ City Facilities ‐ May 2023 126283 14148 Michael H. Bruffey ########## 2,908.00 330 Main Asbestos & Lead Reports 126284 14349 Callander Associates Landscape Architecture, Inc ########## 5,716.78 Ventana Tennis Courts Design ‐ Apr 2023 126285 10085 Cannon Associates ##########102,422.49 Ocean Blvd & Paving Project CM ‐ May 2023 126286 10269 Carquest Auto Parts ########## 336.63 Equipment & Vehicle Maintenance 126287 14027 Central Coast Landscape Products, Inc.########## 158.56 Park Maintenance 126288 12178 Central Coast Playgrounds, Inc.########## 8,360.00 Demolition & Installation ‐ Beach Swings 126289 11451 Channel Islands Technology Integrators' Group ########## 26,685.01 Monthly Help Desk June 2023/Office 365, Phone Licenses, Backup Subscriptions May 2023/ IT Professional Services 126290 14415 CLAD Consulting, Inc.########## 11,562.50 N Shell Beach Rd Storm Drain ‐ May 2023 126291 14247 Coastal Tree Experts, Inc.########## 3,600.00 Tree Removal 126292 14599 Conference Technologies, Inc.########## 846.24 Conference Room Improvements 126293 11986 Culligan/Central Coast Water ########## 311.00 Soft Water Tank Rental & Car Wash Filtration ‐ June 2023 126294 14217 Deltina Coffee Roasters ########## 62.50 Coffee 126295 12307 Department Of Justice ########## 96.00 Pre‐employment Background Checks 126296 11067 E & J Auto Parts, Inc.########## 896.59 Equipment & Vehicle Maintenance 126297 14452 E&M Electric & Machinery, Inc ########## 27,732.82 SCADA Upgrade Hardware and Software 126298 13990 Eagle Energy, Inc.########## 7,673.17 Diesel & Unleaded Fuel Deliveries 6/9/23 126299 11469 Eikhof Design Group Inc ########## 2,780.00 Addie St. Restroom Engineering ‐ May 2023 126300 14325 Engeo Incorporated ########## 2,870.00 HMGP Support ‐ May 2023 126301 12123 Farm Supply ########## 180.72 Irrigation Supplies 126302 14575 GE Software, Inc.########## 6,288.57 Gasboy System Upgrade 126303 13371 GHD Inc.########## 5,026.13 Price/Dolliver Intersection Study ‐ May 2023 126304 10732 Granite Construction Company ##########118,157.53 Ocean Blvd Improvements ‐ Apr 2023 126305 12952 GSI Water Solutions Inc ########## 2,532.73 NCMA 2022 Annual Report ‐ May 2023 126306 10149 Heacock Trailers & Truck ########## 2,034.88 Vehicle Maintenance 126307 14246 Hunter Smith Architecture ########## 9,871.67 Chapman ADA Restroom CM ‐ March & May 2023 126308 12891 J.L. Wingert Co.########## 4,960.96 Horizon 90pt tablets 126309 10760 Johnboy's Towing ########## 150.00 Towing Services 126310 13736 Justin Jackson's Plumbing Services, Inc ########## 435.00 Plumbing Service ‐ Chapman Estate 126311 11383 Language Testing International ########## 145.00 Language Testing 126312 10656 LN Curtis & Sons ########## 1,801.47 Fire Supplies & Tools Maintenance 126313 11230 MBS Land Surveys ########## 4,400.00 Charles Street Tank Surveying 126314 13645 MDN Engineering, LLP ########## 2,625.00 Chapman ADA Restroom ‐ May 2023 126315 14042 Merjan Enterprises, Inc.########## 7,762.88 Video Surveillance Camera & Access Control 126316 12090 Mier Bros. Landscape Products ########## 63.57 Parks Maintenance 126317 10097 Miners Hardware ########## 318.70 Maintenance Supplies 126318 11172 Mullahey Ford ########## 3,587.24 Vehicle Maintenance 126319 10039 New Times ########## 212.00 Legal Advertising 126320 12199 Noble Saw, Inc ########## 2,935.27 Parks Push‐Behind Mower 126321 14343 ODP Business Solutions, LLC ########## 482.50 Office Supplies 126322 13279 Pacific Central Coast Health Centers ########## 909.00 Pre‐employment Health Screening 126323 12315 Pacific Gas & Electric Company ########## 3,300.21 Electricity 5/5 ‐ 6/5/23 126324 14356 Pegasus Architecture, LLC ########## 1,168.76 ASDC Chapman ADA Restroom ‐ May 2023 126325 13197 Pioneer Americas, LLC 10728 ########## 9,428.95 Sodium Hypochlorite 126326 12141 Pismo Development Group LLC ########## 7,185.22 Cash for Grass ‐ 3592.61 sqft at 330 James Way 126327 14598 Pismo Medical LLC ########## 10,000.00 Cash for Grass ‐ 5000 sqft at 2 James Way 126328 14177 Playcore Group, Inc & Subsidiaries ########## 13,131.96 (6) Bike Repair Stands 126329 12453 Polydyne, Inc.########## 4,232.36 Clarifloc WE‐1329 126330 12335 Procare Janitorial Supply Inc ########## 1,674.49 Janitorial Supplies 126331 13898 Quadient, Inc.########## 493.20 Neopost Postage Lease 4/16/23 ‐ 7/15/23 126332 13255 Rib Line ########## 5,294.76 July 4th Celebration Catering ‐ Balance 126333 12174 Rotary Club Of Pismo Beach ########## 193.75 Rotary Dues ‐ May 2023 126334 12108 Santa Maria Tire, Inc.########## 595.92 Vehicle Maintenance 126335 14190 Santa Ynez Valley Elite Event Party Rentals ########## 867.90 2023 July 4th Celebration Rentals ‐ Balance 126336 11168 Sherwin‐Williams ########## 29.03 Maintenance Supplies 126337 13913 Silvas Oil Co., Inc ########## 5,915.71 Diesel & Unleaded Fuel Deliveries 5/26/23 126338 11722 SP Maintenance Services Inc ########## 4,413.75 Sweeping Services ‐ June 2023 126339 11323 Streator Pipe & Supply ########## 403.35 Irrigation Supplies 126340 14459 Melanie Thurston ########## 13.00 Reimb: Carwash 5/30/23 126341 12982 Ultrex Business Products ########## 80.00 Expedited Shipping 126342 13392 Urban Planning Concepts ########## 14,040.00 In‐house Planning Services ‐ May 2023 126343 10370 Visit SLO CAL ########## 6,606.53 IPW 2023 Booth & Related Costs 126344 10381 Walker Consultants ########## 4,915.00 Planning Svcs ‐ Update Parking Management ‐ Apr & May 2023 126345 12527 Water Systems Consulting Inc ##########267,122.74 NCMA Staff Extension & CCB ‐ Program Mgmt‐Permitting & Final Design ‐ Apr 2023 126346 12686 Mark Wilson ########## 620.56 M&IE/Mileage: CJPIA PW Academy 2023 6/26 ‐ 6/29/23 126347 14534 Winkles Enterprises, Inc.########## 15,641.00 Exterior Painting of Pismo Beach Vets Hall 126348 13383 Zambelli Fireworks Mfg. Co.########## 18,250.00 July 4th Fireworks Display ‐ Balance 126349 13105 Chapman Foundation ########## 905.00 Docent Tour Fees ‐ Apr & May 2023 Total:##########

9.B-4
Attachment 2

9.B-4Council Agenda 8-1-2023
Packet Page 16

City of Pismo Beach
Final Disbursement List Check Date 06/23/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 11224 Richards, Watson, Gershon Attorneys At Law 06/23/2023 17,572.32$ Legal Fees ‐ April 2023 ACH 10002 Internal Revenue Service 06/23/2023 96,392.79 Federal Income Tax PD 06/23/23 ACH 11305 Public Employees Retirement System 06/23/2023 66,321.31 PERS Retirement EE & ER PD 06/23/23 ACH 12017 Vantagepoint Transfer Agents 06/23/2023 11,358.00 Retiree Health Longevity Premiums PD 06/23/23 ACH 12260 dba: Mission Square ICMA Retirement Trust ‐ 457 06/23/2023 24,376.75 ICMA 457 Deferred Comp EE&ER PD 06/23/23 ACH 12305 Franchise Tax Board 06/23/2023 15,962.47 SDI & State Income Tax PD 06/23/23 ACH 12360 CalPERS 457 Plan 06/23/2023 541.67 PERS 457 Deferred Comp EE&ER PD 06/23/23 ACH 12708 dba: Mission Square ICMA Retirement Trust‐Roth IR 06/23/2023 550.00 ICMA Roth IRA PD 06/23/23 126350 10434 Abalone Coast Analytical Inc 06/23/2023 240.00 Water Analysis 6/5/23 & 6/12/23 126351 10446 Achievement House, Inc. 06/23/2023 15,229.55 Litter Removal, Clean Up & Pressure Washing Fees ‐ May 2023 126352 UB*01013 DENNIS & KANDEE ADAMS (T) 06/23/2023 49.28 Refund Check 018847‐000, 135 SEACLIFF 126353 14033 Aero‐Motion, Inc 06/23/2023 2,423.50 Pismo Beach Promotional Items 126354 11219 ak & company 06/23/2023 2,000.00 SB90 Consultant & Claim Services FY 22/23 126355 10800 Whitney Almaguer 06/23/2023 1,920.00 Instructor: Creative Kids Musical Theater 6/19 ‐ 6/23/23 #11129 126356 11915 American Leak Detection 06/23/2023 450.00 Commercial Leak Detection 203 Vista Del Mar 126357 14368 Anetik 06/23/2023 2,052.50 Lifeguard Uniforms 126358 11382 Applied Technology Group, Inc. 06/23/2023 848.00 PW Gas Pump Maintenance 126359 14607 Arbitration Mediation Conciliation Center, Inc. 06/23/2023 8,000.00 Legal Services 126360 13460 AT&T Mobility 287284035974 06/23/2023 1,619.35 Cell Phone 5/1 ‐ 5/31/23 126361 14363 AT&T Mobility 287314925891 06/23/2023 80.48 iPad Service ‐ May 2023 126362 10888 Bound Tree Medical LLC 06/23/2023 339.57 Medical Supplies 126363 14229 Brendler Janitorial Service 06/23/2023 16,152.00 Janitorial Services ‐ June 2023 126364 11392 Brenntag Pacific Inc. 06/23/2023 1,530.06 Sodium Bisulfite 126365 12098 Burke & Pace Lumber of Arroyo Grande 06/23/2023 348.61 Maintenance Supplies 126366 14402 Carol A. Burner 06/23/2023 866.66 900 Bello Lease ‐ July 2023 126367 14476 Burt Industrial Supply, Inc 06/23/2023 734.01 Water & WWTP Supplies 126368 12610 CalPortland Construction 06/23/2023 795.56 Truck Rental & Fill Sand 126369 10799 Lindsay Carter Coates 06/23/2023 424.00 Instructor: Yoga with Lindsay 5/1 ‐ 5/31/23 #11187 126370 13880 CDCE, Inc. 06/23/2023 8,378.42 Watch Commander MDC 126371 13951 Central Coast Portables 06/23/2023 1,072.15 Portable Restroom Rental and Service: 5/27/23 ‐ 6/24/23, Concert 6/11/23, Neighborhood Event 6/23/23 126372 14382 CleanStreet, LLC 06/23/2023 27,325.24 Street Sweeping ‐ Feb & May 2023 126373 11231 Coastal Peaks Coffee 06/23/2023 200.00 Coffee Supplies 126374 14556 Federico Corrales 06/23/2023 250.00 Safety Boots FY23 126375 12156 County Of San Luis Obispo 06/23/2023 1,270.40 Chargeable Report Writing & Correspondence Mar & Apr 2023 126376 14202 Crisp Imaging 06/23/2023 164.73 Office supplies 126377 UB*01015 PETER CUMMINGS (T) 06/23/2023 185.10 Refund Check 007719‐000, 278 PIER 126378 14217 Deltina Coffee Roasters 06/23/2023 62.50 Coffee 126379 12541 Engel & Gray Inc 06/23/2023 9,521.91 Composting Biosolids May 2023 126380 14325 Engeo Incorporated 06/23/2023 5,307.50 Ocean Blvd ESDC ‐ May 2023 126381 13283 Epic Entertainment DJS, Lighting & Photo BoothsLLC 06/23/2023 1,100.00 DJ ‐ 4th of July 126382 14066 Maria Espinoza 06/23/2023 138.00 M&IE: UOF Liability Training 6/21‐6/23/23 126383 13586 Famcon Pipe & Supply Inc. 06/23/2023 2,176.55 Paving Project Supplies 126384 12123 Farm Supply 06/23/2023 115.10 Maintenance Supplies 126385 13809 Jeffrey Gorham 06/23/2023 60.00 Reimb: Distribution Renewal Certificate ‐ D2 126386 12554 Gov Connection, Inc. 06/23/2023 169.00 Adobe Pro License 126387 10398 Liliana Graham 06/23/2023 460.80 Instructor: Ballroom Dance 5/1 ‐ 5/29/23 #11192 126388 12455 Griffin Plumbing, Inc 06/23/2023 250.00 Eldwayen Ocean Park Backflow Test 126389 14068 Impax Automation, LLC 06/23/2023 1,633.75 Collections System Maintenance 126390 12255 Iron Mountain Information Mgmt, Inc 06/23/2023 66.77 Shredding Services City Hall ‐ 04/26/2023 ‐ 05/23/2023 126391 14567 Jeff's Hardwood Flooring Inc. 06/23/2023 19,388.00 Bello Vets Hall Floor Repair & Refinish 126392 12032 Kimball Midwest 06/23/2023 196.93 WWTP Supplies 126393 14603 Jenna Kuhmann 06/23/2023 200.00 Refund ‐ Summer of Fine Arts Class #11124 126394 12096 Lee Wilson Electric Co Inc 06/23/2023 345.00 Traffic Signal Maintenance ‐ May 2023 126395 UB*01011 KENDAHL MALOTTE (T) 06/23/2023 70.10 Refund Check 018704‐000, 545 WADSWORTH 126396 14401 Barbara L. Maraist 06/23/2023 866.67 900 Bello Lease ‐ July 2023 126397 14604 Ann McNeil 06/23/2023 400.00 Refund ‐ Summer of Fine Arts Class #11124 126398 13645 MDN Engineering, LLP 06/23/2023 10,375.00 Paving Project & Ocean Blvd ‐ May/June 2023 126399 13565 Miller Event Management, Inc 06/23/2023 190.00 Security: SBVH Event 12/17/22 126400 10097 Miners Hardware 06/23/2023 445.24 Maintenance Supplies 126401 14405 Mission Linen Supply 06/23/2023 2,413.28 Uniforms ‐ May 2023 126402 14343 ODP Business Solutions, LLC 06/23/2023 91.80 Office supplies 126403 10728 Oilfield Environmental & Compliance, Inc. 06/23/2023 9,233.00 Lab Analysis April & May 2023 126404 10241 Original Watermen, Inc. 06/23/2023 2,725.02 Junior Lifeguard Uniforms 126405 10697 John Parker 06/23/2023 200.00 Stride with the Tide Banners & Online flyer 126406 UB*01014 PCR HOMES LLC 06/23/2023 74.82 Refund Check 018898‐000, 1075 CANYON LANE 126407 12070 Michelle Pearson 06/23/2023 162.28 Mileage/Meals‐ AFSS Quarterly Meeting Ventura 6/22/23 126408 14403 Betty J. Pratt 06/23/2023 866.67 900 Bello Lease ‐ July 2023 126409 12335 Procare Janitorial Supply Inc 06/23/2023 1,027.56 Janitorial Supplies 126410 13796 ReadyRefresh by Nestle 06/23/2023 390.98 Drinking Water May 2023 126411 13255 Rib Line 06/23/2023 978.75 Catering: Neighborhood Event 6/23/23 126412 UB*01012 KEVIN RICE (T) 06/23/2023 49.28 Refund Check 018506‐000, 314 EBB TIDE 126413 UB*01016 HANSI RILEY RICHARD RILEY (T) 06/23/2023 4.35 Refund Check 018509‐000, 244 SANTA FE 126414 13201 Rincon Consultants, Inc. 06/23/2023 8,010.75 Central Coast Blue EIR ‐ May 2023 126415 13634 Eleanor J. Ripley 06/23/2023 164.00 Instructor: Line Dancing 4/26 ‐ 6/7/23 #11165 126416 12174 Rotary Club Of Pismo Beach 06/23/2023 64.24 Rotary Dues April 2023 126417 14355 Safety 1st Seminars 06/23/2023 900.00 Instructor: Babysitting Course 6/17/23 #11225 126418 14076 SCL‐North 06/23/2023 48,491.97 Water Bottle Filling Stations 126419 14479 Serene Waters Adventure Therapy LLC 06/23/2023 693.00 Instructor: Surf Camp 6/19 ‐ 6/22/23 #11203 126420 10093 SLO County Auditor‐Controller 06/23/2023 9,730.00 Parking Phoenix Surcharges April 2023 126421 10576 SLOCO Data, Inc 06/23/2023 486.33 Brochures ‐ Chapman Estate 126422 14113 Southpaw Sign Co., Inc. 06/23/2023 780.00 Park Signs 126423 13530 TCA Tools Inc 06/23/2023 1,467.45 Equipment Maintenance Supplies 126424 12321 The Gas Company 06/23/2023 1,228.09 Gas Service 5/15 ‐ 6/19/23 126425 13442 Thorn Run Partners 06/23/2023 4,500.00 Federal Lobbying Services June 2023 126426 13151 Thread Head, Inc. 06/23/2023 3,804.61 Lifeguard Uniform Patches & Junior Lifeguard Uniforms 126427 12860 Townsend Public Affairs 06/23/2023 8,000.00 State Lobbying Services May 2023 126428 13905 Tripepi, Smith and Associates, Inc 06/23/2023 5,765.68 General Public Outreach & Education & Cuz We're Pismo Values Video May 2023 126429 10976 Claudia Trudeau 06/23/2023 1,920.00 Instructor: Beach Volleyball Camp 6/12 ‐ 6/15/23 #11147 126430 12620 Uline 06/23/2023 342.50 Office Supplies

9.B-5
Attachment 2

9.B-5Council Agenda 8-1-2023
Packet Page 17

City of Pismo Beach
Final Disbursement List Check Date 06/30/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10371 Visit SLO County 06/30/2023 181,463.50$  TMD Payments April 2023 ACH 12211 CA. Public Emp Retirement Sys 06/30/2023 110,889.70 Medical Insurance ‐ July 2023
ACH 14257 Igoe Administrative Services 06/30/2023 3,894.85 IGOE FSA and DDS reimbursement ‐ June 2023
126439 14602 A and E Cabinets LLC 06/30/2023 3,280.00
Corp Yard Cabinets
126440 10434 Abalone Coast Analytical Inc 06/30/2023 120.00 Water Analysis 6/19/23
126441 14551 AT&T UEI‐E5FGYCH7UWL6  (PD) 06/30/2023 875.00 Phone Tracing ‐ PD Investigation 5/1 ‐ 5/31/23
126442 13569 Jedidiah J. Bickel 06/30/2023 50.00
CVB/LBID Board Stipend 2nd Qtr 2023
126443 12841 Robert Brenman 06/30/2023 40.00
Senior Dance Band Member 6/12/23
126444 10074 Burdine Printing 06/30/2023 156.70
Postcards ‐ Neighborhood Event
126445 10964 California Building Standards Commission ‐ CBSC 06/30/2023 202.57 Green Fees Period 01.01.2023‐ 03.31.2023
126446 14554 Jeffrey Cardinal 06/30/2023 40.00
Senior Dance Band Member 6/12/23
126447 10269 Carquest Auto Parts 06/30/2023 446.54
Vehicle Maintenance
126448 11227 Cole Chrysler Dodge 06/30/2023 700.88
Vehicle Maintenance
126449 14202 Crisp Imaging 06/30/2023 246.14
Office Supplies
126450 14217 Deltina Coffee Roasters 06/30/2023 250.00 Coffee
126451 11803 Department Of Conservation 06/30/2023 624.70 SMIP Fees for 1/1/2023 to 3/31/2023
126452 12307 Department Of Justice 06/30/2023 262.00
Livescan Services ‐  May 2023
126453 11067 E & J Auto Parts, Inc. 06/30/2023 1,231.72 Vehicle Maintenance
126454 11289 eGenoa, LLC 06/30/2023 107.75
Motorcycle Graphics
126455 14486 Tucker Ellis 06/30/2023 184.87
Reimb: Uniform
126456 12123 Farm Supply 06/30/2023 59.81
Maintenance Supplies
126457 14610 Heather Gamble 06/30/2023 296.00
Refund: Sea Exploration Camp #11139
126458 11828 Gordon Jackson 06/30/2023 1,284.37
Hotel Reimb: IPW 5/20 ‐ 5/25/23
126459 10656 LN Curtis & Sons 06/30/2023 1,984.00
PD Equipment Supplies
126460 14601 Marv's Refrigeration, Inc. 06/30/2023 2,189.51 Replacement Fryer for Sunsets Airstream
126461 10097 Miners Hardware 06/30/2023 1,257.10
Maintenance Supplies
126462 14611 Jon Wayne Mounts 06/30/2023 40.00
Senior Dance Band Member 6/12/23
126463 10753 Nick's Telecom 06/30/2023 781.23
Radio Equipment
126464 12199 Noble Saw, Inc 06/30/2023 3,070.62
Street Cleaning Vacuum
126465 14612 Leslie Parsons 06/30/2023 50.00
Refund: Mix your Mediums Water Color #11169
126466 12335 Procare Janitorial Supply Inc 06/30/2023 2,538.83 Janitorial Supplies
126467 13417 Mark Roemer 06/30/2023 50.00
CVB/LBID Board Stipend 2nd Qtr 2023
126468 14355 Safety 1st Seminars 06/30/2023 1,800.00
Instructor: Babysitting course 6/3/23 #11107
126469 10913 Siteone Landscape Supply LLC 06/30/2023 602.99 Equipment Service
126470 10790 SLO County Health Agency 06/30/2023 2,037.00 SART Exam on Case 23‐0623
126471 11271 Templeton Uniforms 06/30/2023 111.90
Uniforms
126472 12982 Ultrex Business Products 06/30/2023 80.00 Toner Shipping
126473 12622 USA Bluebook Acct: 82507 06/30/2023 221.30 WW Supplies
Total:323,521.58$

9.B-6
Attachment 2

9.B-6Council Agenda 8-1-2023
Packet Page 18

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.C
SUBJECT/TITLE:

AGREEMENTS WITH INTERWEST CONSULTING GROUP, INC. FOR PLAN REVIEW & INSPECTION FOR, AND NEWTEL CONSULTING LLC FOR IT PROJECT MANAGEMENT RELATED TO, THE PUBLIC SAFETY FACILITY.

RECOMMENDATION:

2. Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with NewTel Consulting LLC in the amount of $160,000 for IT Project Management Services for the Public Safety Facility.

BACKGROUND:

The City of Pismo Beach desires to complete design and construction of a Public Safety Facility as part of the Council’s goal to enhance first responder service to the community.

Completion of the project will require review of construction design, inspection of construction progress, and coordination of required IT systems in both temporary and permanent installations.

Plan Review & Inspection
Staff issued a Request for Proposals (RFP) for Plan Review & Inspection Services for the construction of the Public Safety Facility, due to the scale of the project and the specialized nature of the Design-Build process. Four proposals were received and were evaluated by a panel based on the following:
Understanding of the scope of work to be performed
Methods, schedule, and procedures to be used
Management, personnel and experience
Consultation and coordination with the City of Pismo Beach Following review and evaluation of the cost proposals, additional information was requested of the applicants to ensure services offered were comparable. Based upon this evaluation, Interwest Consulting Group, Inc. was selected to perform the work. Plan review was proposed at a fixed fee of $34,297.20, and inspection at a rate of $110 per hour with an assumed construction schedule of 2 years, for an inspection total of $457,600 (cost proposal provided as Attachment 1.A).

IT Project Management
Staff issued a Request for Proposals (RFP) for Public Safety information Technology Project Management Services for the migration of Police and Fire and construction of the Public Safety Facility. Two proposals were received and were evaluated by a review

9.C-1Council Agenda 8-1-2023
Packet Page 19

committee. NewTel Consulting LLC’s (NewTel) (cost proposal provided as Attachment

2.A) was selected to perform the work based on the following:
Understanding the scope of work to be performed
Methods, schedule, and procedures to be used
Availability of essential personnel
History and performance of firm/project team on similar projects The RFP broke out the scope of work into three phases:
Phase one – Moving out of the current Police department. Phase two – Design work during construction.
Phase three – Moving into the new Public Safety Facility.

During contract negotiations, staff decided to move forward with phase one and phase three. Staff will complete phase two.

Conclusion and Recommendation
In order to keep this top-priority project moving forward, staff recommends that the Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute and agreement with Interwest Consulting Group, Inc. (Attachment 3) in the amount of $491,897.20 for Plan Review and Inspection for Construction of a Public Safety Facility.

Staff also recommends that the Council adopt a Resolution (Attachment 2) authorizing the City Manager to enter into Professional Services Agreement (Attachment 4) with NewTel in the amount of $160,000 for IT project management services for the Public Safety Facility.

FISCAL IMPACT:

The fiscal impact of adopting the resolution is $491,897.20 for Interwest Consulting Group, Inc. and $160,000 for NewTel. The FY 2024 Capital Projects Fund Public Safety Facility project budget includes sufficient funds to support this project.

ALTERNATIVES:

1. Do not authorize all or a portion of the recommended items; provide direction to staff.

ATTACHMENTS:

1. Resolution – Plan Review and Inspection

1.A Exhibit A to Resolution: Interwest Cost Proposal

2. Resolution – IT Project Management

2.A Exhibit A to Resolution NewTel Cost Proposal

3. Interwest Agreement

4. NewTel Agreement
Prepared by: Meeting Date: August 1, 2023
Ian Livingston, Building Official
Jason Takagi, Information Technology Manager

9.C-2Council Agenda 8-1-2023
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Submitted by: Matthew Downing, Community Development Director Interwest City Manager Approval:

9.C-3Council Agenda 8-1-2023
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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A

PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP, INC. IN THE AMOUNT OF $491,897.20 FOR PLAN REVIEW AND

INSPECTION FOR CONSTRUCTION OF A PUBLIC SAFETY FACILITY WHEREAS, the construction of a Public Safety Facility is a top Council priority for the Fiscal Year 2024 & 2025 budget cycle; and
WHEREAS, it has been determined that a Design-Build approach to the project will be the most effective; and
WHEREAS, this specialized process will necessitate the use of consulting services to assure compliance with the applicable state and local building codes; and WHEREAS, staff issued a Request for Proposals (RFP) for plan review and inspection services for the Project, and Interwest Consulting Group, Inc. has been selected to perform the work based on the firm’s experience and understanding of the work to be performed; and
WHEREAS, work includes phased approval of construction documents in accordance with Health and Safety Code requirements for essential services buildings.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Professional Services Agreement with Interwest Consulting Group, Inc. in the amount of $491,897.20 for Project Management, Coordination, Construction Management and Construction Inspection Services for the Public Safety Facility Project (cost proposal provided as Exhibit A).

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 18th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1

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Attachment 1A

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Attachment 1A

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PAGE 1 OF 1
R-2023-___
RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A

PROFESSIONAL SERVICES AGREEMENT WITH NEWTEL CONSULTING LLC IN THE AMOUNT OF $160,000 FOR INFORMATION TECHNOLOGY PROJECT

MANAGEMENT SERVICES FOR THE PUBLIC SAFETY FACILITY
WHEREAS, during construction of the Public Safety Facility it is necessary to relocate emergency services into temporary facilities for the duration of the project, and then migrate personnel into the new building once construction is complete; and WHEREAS, staff issued a request for proposals (RFP) for information technology project management services for these aspects of the Public Safety Facility Project; and WHEREAS, staff received two responses to the RFP and the review committee selected NewTel Consulting LLC based on their understanding of the scope of work, methods, performance on similar projects, and value.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Professional Services Agreement with NewTel Consulting LLC in the amount of $160,000 for Information Technology Project Management Services for the temporary relocation of emergency services during construction of the Public Safety Facility (cost proposal provided as Exhibit A).

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 1st day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 2

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Independent Experts in Public Safety, Transportation, and Education Sector Radio Systems Engineering
City of Pismo Beach
City Clerk
Proposal
For
Public Safety Information Technology Project Management Revision 2
Submitted by: NewTel Consulting LLC
July 14, 2023
NewTel Consulting LLC
Attachment 2A

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i Request for Proposal for Public Safety Information Technology Project Management July 14,2023 Table of Contents

1. Firm Profile ............................................................................................................................... 1

2. Qualifications Details ................................................................................................................ 1

2.1 Project Manager Availability ............................................................................................ 5

2.2 Additional Information ...................................................................................................... 5

3. Cost Proposal ........................................................................................................................... 6

Attachment 2A

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1 Request for Proposal for Public Safety Information Technology Project Management July 14, 2023

1. Firm Profile
NewTel Consulting LLC (NewTel) is a Santa Barbara County based Land Mobile Radio Engineering consulting firm that also provides a full range of Information Technology solutions and Project Management services to local, state, and federal governments in support of their Public Safety departments. The firm is incorporated as a Limited Liability Company in the State of California.

As an independent consulting firm, NewTel’s staff members have been involved with the design, engineering, procurement, vendor selection, and implementation of public safety radio systems and associated dispatch center’s information technologies since our inception in 2008.

Our consulting services have helped our clients across North America improve their communications systems and service delivery through a thoughtful, low-risk approach to introducing new cost-effective technologies and professional engineering, subject matter expertise, and project management services.

NewTel is currently staffed by six members with a wide range of skills ranging from engineering consulting, turn-key system integration, and technology and construction project management.

Our main office is in the City of Santa Maria, California. All work will be performed either at the assigned Project Manager’s work location or onsite in Pismo Beach as needed to perform the assigned duties.

To deliver the requested Public Safety IT Project Management services, NewTel will primarily assign Teri Maa as the assigned IT Project Manager.

Carlos Delatorre will be providing technical oversight to ensure that all pertinent requirements are captured in the Master Project Schedule and properly included in the respective subcontractor’s Scope of Work, while exercising internal contract management oversight to ensure that NewTel delivers as per contract with the City.

There have been no substantiated complaints against NewTel in the last 3 years nor any outstanding litigations to report. In fact, there have never been any substantiated complaints against NewTel since its inception.

2. Qualifications Details
NewTel’s primary staff has a combined expertise that has expanded over 30 years, with a great number of similar projects successfully completed.

Teri Maa Qualifications:

Attachment 2A

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2 Request for Proposal for Public Safety Information Technology Project Management July 14, 2023 Within the Central Coast, NewTel has performed similar services for the City of Santa Maria, City of Santa Barbara, and City of San Luis Obispo. As the IT Manager for the City of Santa Maria and San Luis Obispo during the relocation of their respective dispatch centers, Teri oversaw all EC/IT technologies relocation activities from planning to successful executions while managing internal resources and all hired subcontractors.

As an independent consultant, Teri has successfully provided project management services in multiple Public Safety technology projects to include a 29- million-dollar radio system implementation in support of the Los Angels World Airport Police Enforcement department that was completed under budget by 2 million dollars, and 6 months ahead of schedule.

Carlos Delatorre Qualifications:

Carlos performed as the Technical Project Manager for the final engineering and implementation phase of a new radio system for the City of San Luis Obispo that was done in conjunction with the relocation of their dispatch center. He was primarily responsible for overseeing the configuration, installation and testing of the radio system and for assisting with the planning and relocation of all dispatch equipment to the new dispatch center and for providing oversight of the final Cut-Over from the legacy to the new radio system at the new dispatch center.

For the City of Santa Maria, Carlos led a team of three engineers in the performance of multiple tasks related to the planning and relocation of the City’s Dispatch Center and the construction of two remote tower sites while acting as the principal engineer responsible for the performance of the radio communications Needs Assessment, the development of the Functional Requirements and RFP package, and for leading the formal negotiations between the City and Motorola Solutions saving the City over 4 million dollars.

Subsequently, his staff performed radio system administration on behalf of the city for a period of six years from 2014 – 2020. Working with the IT Manager and City Manager’s office, Carlos supported the planning and implementation of a multitude of technology related projects such as the installation of wireless networks, video surveillance systems, in- car video systems, fire alert systems, and the deployment of a citywide fiber ring supplying giga connectivity to the Police Department and to several other city- owned buildings and local businesses.

In 2014, the City of Santa Barbara awarded a contract to NewTel to provide Project Management and Systems Integration services for the relocation of their dispatch center to a new temporary location. NewTel provided new dispatch consoles, a new microwave system, and relocated all radio and IT resources as part of the project. On a regular basis, Carlos worked with the City’s staff, assigned Architectural firm, and with the General Contractor to plan all aspects of the relocation project and new construction requirements for specific Public Safety grade functionality.

Attachment 2A

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3 Request for Proposal for Public Safety Information Technology Project Management July 14, 2023 Carlos has performed as the Project Manager and Principal Engineer in an additional sixty-seven similar projects nationwide in support of a wide range of federal, county, city, and tribal government agencies, and internationally in Afghanistan, which attests to our ability to provide project management services for this project.

In one of the above referenced federal government projects, the assigned work included the planning and relocation of forty-seven 9-1-1 dispatch centers and Emergency Operations Centers for the Bureau of Indian Affairs, Office of Law Enforcement Services (BIA-OLES). These dispatch and EOC centers were spread-out throughout several western states and took over 4 years to complete. These 9-1-1 Centers provide dispatch and call taking radio communications support to all assigned BIA-OLES police officers that are distributed over five regions throughout the Midwest and Western states.

Internationally, Carlos Delatorre was hired to plan and engineer the upgrade and relocation of twelve Radio and Data Dispatch Centers spread out throughout Afghanistan in support of over 2,000 individual contractors supporting a US Department of State Police Training Program. The project required the subcontracting of several IT and EC technical services to local and international firms.

Working as a systems integrator, NewTel constructed a new dispatch center for San Carlos Apache Indian Reservation Police Department and provided all new EC and IT Systems. Planned and executed the successful relocation of dispatchers from the old to the new dispatch center and the transition from legacy to new technologies.

As a systems integrator and general contractor, NewTel remodeled a dispatch center for the White Mountain Indian Reservation Police Department and oversaw the planning and execution of the dispatch move to a temporary location and from there to the newly remodeled facility.

Our proven experience in managing the relocation of Public Safety dispatch centers has enable us to develop a successful and repeatable “Project Management Process” that we use every time our staff engages in similar projects to achieve success.

Each dispatch center’s relocation project is unique in complexity, but our understanding of this RFP’s SOW signals the need for a repetitive process that can be successfully applied to each of the three phases outlined for this project with minor modifications.

Each time that all EC and IT systems will be relocated from building to building, it will require the same thought process to ensure that all pertinent move tasks are performed in a timely, sequential, and successful manner. Our proven Project Management Methodology will undoubtedly add value to the City of Pismo Beach project.

We anticipate that all or some of the following sample project tasks will be required during each move, and specifically during Phase 1 and Phase 3, which will be directly supported by our project management team.

Attachment 2A

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4 Request for Proposal for Public Safety Information Technology Project Management July 14, 2023

SAMPLE PROJECT TASKS OUTLINE

Task Name:

Project Kickoff Meeting
Periodic Meetings
Detail review of existing IT Design Specifications

Detail review of currently projected requirements for all EC and IT technologies for each building

Review of assigned resources’ qualifications and availability Perform Site Surveys at all selected temporary buildings Coordination with General Contractor (GC) and Architect to review construction plans and to request any specific EC/IT related construction requirements

Coordination with City Agencies from Pismo Beach and Grover Beach Coordination with County Agencies prior to relocation
Coordination with State (CJIS) – PSAP Circuit Relocation

Coordination with potential supporting entities for all Dispatching Backup requirements Plan for systems relocation
Prepare temporary buildings to properly house EC/IT assets

Coordinate Telephony Demarcation relocation at new buildings Create Step-by-Step Migration Plans
Assist and Coordinate Fiber Re-routing

Oversee the implementation and testing of Fiber Optic Interconnects Attachment 2A

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5 Request for Proposal for Public Safety Information Technology Project Management July 14, 2023 Coordinate with IT Manager and Public Safety all proposed Move Schedules Place Equipment Orders (if required)
Ensure equipment racks are properly installed and grounded at new building(s) Ensure AC/DC power is available at new equipment rooms
Ensure completion of IT Equipment relocation and restoration of all services Identify existing LMR, MW, Console Systems to be relocated to existing and new buildings
Coordinate w/Service Providers Relocation of Phone Circuits Develop Cut Over Plans
Manage Relocation Activities
As required, assist with the modification of existing LMR Licenses with FCC – even if the transmitter sites remain in place, the FCC license will require modification to show the actual location control station at the dispatch center.

Complete successful relocations

2.1 Project Manager Availability
The assigned Project Manager (Teri Maa) is available and ready to begin working upon contract execution.

2.2 Additional Information
Relocation of voice radio, dispatch, and data communication systems required special skills to identify components that will require relocation and proper installation. NewTel has the technical resources to provide such services and could be added to this contract as needed.

NewTel developed the Functional Specifications document for the City of Pismo Beach Police Department’s new Avtec Radio Dispatch Consoles and has previously provided limited emergency radio system repair services, so we are somewhat familiar with the City’s Public Safety radio and dispatch infrastructure.

Attachment 2A

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6Request for Proposal for Public Safety Information Technology Project Management July 14, 2023

3. Cost Proposal
NewTel has performed multiple Scope of Work reviews with the City’s IT Manager since our initial RFP response submittal to solidify our joint understanding of our scope of work. The result of these scope of work reviews redefined the scope for the Public Safety Information Technology Project Management position.

Therefore, our SOW is primarily related to the Public Safety Center’s 911/EC/IT technologies move to 3 temporary locations and assisting with the review of remodel plans for the buildings at 585 Dolliver and 330 Main during Phase 1, and the assessment of the needs of any IT systems added at the temporary locations during construction and the coordination for their respective testing and their respective migrations and testing to the new building, along with the coordination and scheduling of go-live events of systems at the new building.

Our assigned staff will perform all required project management tasks that we described in our sample project task’s outline and any others that may be identified on a per phase basis as we engage on the project to successfully deliver our assigned work.

Therefore, our revised cost estimate is based on a per phase fixed price basis, and not on projected phase durations or a specific number of hours to provide a better value to the City. For billing purposes, we will adhere to our normal billable rate for the PM of $100 per hour, and $125 per hour for the Contract Manager and Technical PM NewTel’s personnel will manage their workload and internally track work hours in a manner that we do not exceed the following per phase fixed cost estimates.

NewTel submit monthly basis for work performed in the previous month.

Fixed Cost Proposal

PHASE TOTAL
PHASE 1 $104,000.00
PHASE 3 $56,000.00
TOTAL $160,000.00
Thank you again for the opportunity to submit this proposal for your consideration.

Should you have any questions, please contact me directly via email at [email protected] or via telephone at (719) 661-7701.

Respectfully
Carlos Delatorre
President and CEO
Attachment 2A

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Vendor Agreement (Rev. 2/2/2018)

CITY OF PISMO BEACH

VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and Interwest Consulting Group, Inc. (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

RECITALS:

CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:

Plan Review and Inspection for construction of a Public Safety Facility VENDOR represents and warrants that it is qualified to perform those services.

AGREEMENT:

I. SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.

VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner. Extra work beyond that described in the Scope of Services is not authorized without the express written approval of CITY. VENDOR shall request and receive written approval prior to performing any extra work. Any work beyond that reflected in the approved Scope of Services shall not be compensated by CITY unless prior written approval was provided under this paragraph. CITY’s City Manager may approve additional work not to exceed thirty thousand dollars ($30,000.00). Any additional work in excess of this amount shall be approved by the City Council. To the extent that Exhibit A is a proposal from VENDOR, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to by CITY in writing.

II. TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through June 30, 2026. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.

III. COMPENSATION
A. VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule attached hereto as Exhibit B. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of four hundred ninety-one thousand, eight hundred ninety-seven dollars, and twenty cents ($491,897.20), unless otherwise first approved in writing by CITY. Should this AGREEMENT be extended pursuant to Section II, 2 of 12
Vendor Agreement (Rev. 2/2/2018)
VENDOR’s fee may be adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT.

B. Schedule of Payment
VENDOR will submit invoices monthly for actual services performed and associated expenses.

Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If CITY disputes any of VENDOR’s fees it shall give written notice to VENDOR within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefor.

IV. TERMINATION OF AGREEMENT
A. CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon VENDOR at least ten (10) days' prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If CITY suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.

B. In the event this AGREEMENT is terminated pursuant to this Section, CITY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this Section, VENDOR will submit an invoice to CITY pursuant to Section III.

V. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, "acts of God," inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.

VI. RETENTION OF FUNDS
VENDOR authorizes CITY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of VENDOR’s acts or omissions in performing or failing to perform VENDOR’s obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect CITY as elsewhere provided in this AGREEMENT.

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Vendor Agreement (Rev. 2/2/2018)
VII. CITY REPRESENTATIVE

The Building Official is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are required by CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.

VIII. VENDOR REPRESENTATIVE(S)

The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.

IX. INDEPENDENT CONTRACTOR

VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

X. BUSINESS LICENSE

VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.

XI. OTHER LICENSES AND PERMITS

VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.

XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS

A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.

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services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. VENDOR hereby grants to CITY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by VENDOR in the course of providing the services under this AGREEMENT.

C. All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of CITY, whether the work for which they are made be executed or not. In the event this AGREEMENT is terminated, and at the end of the term of this AGREEMENT, all such plans, studies, sketches, drawings, electronic documentation, reports, and specifications shall be delivered immediately to CITY. VENDOR may retain one copy of each document for VENDOR’S records, but shall have no proprietary rights to them. CITY agrees to indemnify VENDOR against any damages caused by the unauthorized re-use of said documents.

XIII. INDEMNIFICATION

A. Non-design, non-construction Professional Services:

To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

B. Non-design, construction Professional Services:

To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

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Vendor Agreement (Rev. 2/2/2018)
C. Design Professional Services:

In the event VENDOR is a "design professional," and the Scope of Services require VENDOR to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) VENDOR shall indemnify, defend and hold harmless CITY and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.

D. Payment by CITY is not a condition precedent to enforcement of the indemnities in paragraph A, B, or C. In the event of any dispute between VENDOR and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of CITY or its officers, employees, or agents, VENDOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 13 shall survive completion of VENDOR’s services or the termination of this AGREEMENT.

XIV. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No elected official, officer, employee, or agent of CITY will be personally liable to VENDOR, in the event of any default or breach by CITY or for any amount that may become due to VENDOR.

XV. INSURANCE
A. Without limiting VENDOR’s indemnification of CITY, and prior to commencement of the Scope of Services, VENDOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.

1. General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. 6 of 12
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2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

3. Workers’ compensation insurance. VENDOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000), as required by law.

4. VENDOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

5. Errors and Omissions/Professional Liability. VENDOR shall maintain a policy of professional liability insurance written on a claims-made basis in an amount not less than $1,000,000. VENDOR shall also procure and pay for appropriate tail coverage for a minimum of three years following completion of the Scope of Services to cover any errors or omissions occurring during the Term. In the alternative, VENDOR may elect to obtain equivalent coverage on an occurrence basis. CITY’s Risk Manager or City Attorney may waive the requirement of professional liability insurance if he/she determines that such a policy is not commercially available to VENDOR. If such a policy is commercially available, additional cost to VENDOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived.

B. Other provisions or requirements:

1. Proof of insurance. VENDOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.

2. Duration of coverage. VENDOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by VENDOR, its agents, representatives, employees, or subconsultants.

3. Primary/noncontributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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CITY will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, CITY may terminate this AGREEMENT as provided in paragraph IV.

5. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.

6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officials, agents, officers, employees, and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

7. Enforcement of contract provisions (non-estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform VENDOR of non- compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.

8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.

9. Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event VENDOR’s policy of insurance cannot be endorsed to provide this notice of cancellation, VENDOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.

10. Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees, and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach." CITY need not be named as an additional insured on professional liability insurance policies.

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of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.

12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

13. Pass-through clause. VENDOR agrees to ensure that its sub-consultants, sub- contractors, and any other party providing any work under the Scope of Services under the direction of VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in performing work under the Scope of Services will be submitted to CITY for review.

14. CITY’s right to revise specifications. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving VENDOR ninety (90) days' advance written notice of such change. If such change results in substantial additional cost to VENDOR, CITY and VENDOR may renegotiate VENDOR’s compensation.

15. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.

16. Timely notice of claims. VENDOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

17. Additional insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Scope of Services.

XVI. SUBCONTRACTORS
Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:

A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to CITY;
B. Present to CITY the form of subcontract that will be used with the subcontractor for CITY’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained in paragraph XII of this AGREEMENT and must specifically name CITY as an indemnified party; and
C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming CITY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by CITY's Risk Manager as provided in paragraph XXV below.

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XVII. CONFLICT OF INTEREST

No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.

No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

XVIII. NOTICE

All notices, requests, demands, or other communications under this AGREEMENT will be in writing.

Notice will be sufficiently given for all purposes as follows:

A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.

B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice; notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.

C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.

D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.

E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non- business day.

Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.

F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

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XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING

This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.

The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.

XX. INTERPRETATION

The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.

XXI. SEVERABILITY

If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.

XXII. TIME OF ESSENCE

Time is of the essence in the performance of this AGREEMENT.

XXIII. GOVERNING LAW; JURISDICTION

This AGREEMENT will be administered and interpreted under the laws of the State of California.

Jurisdiction of and venue for any litigation arising from the AGREEMENT will be in the Superior Court of the San Luis Obispo County, or in the United States District Court for the Central District of California.

XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS

VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.

XXV. WAIVER OF BREACH

No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.

XXVI. ATTORNEY’S FEES

Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party Attachment 3

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will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.

XXVII. EXHIBITS
All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.

In the event of any conflict between the terms of this AGREEMENT and the terms of an exhibit, the terms of this AGREEMENT shall control. Notwithstanding the foregoing sentence, the provisions of Section XIII of this AGREEMENT shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this AGREEMENT, even if such exhibit purports to affect the provisions of Section XIII.

XXVIII. VENDOR’S AUTHORITY TO EXECUTE
The persons executing this AGREEMENT on behalf of the VENDOR warrant that:

A. the VENDOR is duly organized and existing under the appropriate State laws; B. they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; C. by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and
D. entering into this AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.

XXIX. INTEGRATION; AMENDMENT
This AGREEMENT represents the entire understanding of CITY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.

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CITY:

City of Pismo Beach, a Municipal Corporation
Signed:

Name: Matthew Downing
Title: Community Development Director
Dated: ________________________________
Signed:

Name: Jorge Garcia
Title: Interim City Manager
Dated: ________________________________
Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

Interwest Consulting Group, Inc.

Signed:

Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice (See Section XVIII):
______________________________________
______________________________________
Email address for official communications:
______________________________________
Vendor Representative (See Section VIII):

Name/Title: ____________________________
Attachments:

Exhibit A: Scope of Service
Exhibit B: Compensation Schedule
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CITY OF PISMO BEACH

VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and NewTel Consulting LLC (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

RECITALS:

CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:

Information Technology Project Management ServicesIRU3XEOLF6DIHW\)DFLOLW\ VENDOR represents and warrants that it is qualified to perform those services.

AGREEMENT:

I.SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.

II.TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through December 31, 2025. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.

III.COMPENSATION
A. VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule attached hereto as Exhibit B. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of one-hundred sixty thousand dollars ($160,000), unless otherwise first approved in writing by CITY. Should this AGREEMENT be extended pursuant to Section II, VENDOR’s fee may be adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT. 2 of 12
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B. Schedule of Payment
VENDOR will submit invoices monthly for actual services performed and associated expenses.

VII. CITY REPRESENTATIVE
The Information Technology Manager is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are Attachment 4

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required by CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.

VIII. VENDOR REPRESENTATIVE(S)
The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.

IX. INDEPENDENT CONTRACTOR
VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

X. BUSINESS LICENSE
VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.

XI. OTHER LICENSES AND PERMITS
VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.

XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.

B. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. VENDOR shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or 4 of 12
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printing computer files. VENDOR hereby grants to CITY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by VENDOR in the course of providing the services under this AGREEMENT.

XIII. INDEMNIFICATION
A. Non-design, non-construction Professional Services:

B. Non-design, construction Professional Services:

C. Design Professional Services:

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employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.

2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned, 6 of 12
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hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

4. VENDOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

B. Other provisions or requirements:

4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by VENDOR or CITY will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, CITY may terminate this AGREEMENT as provided in paragraph IV.

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assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.

11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.
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XVI. SUBCONTRACTORS
Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:

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XVII. CONFLICT OF INTEREST
No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.

XVIII. NOTICE
All notices, requests, demands, or other communications under this AGREEMENT will be in writing.

Notice will be sufficiently given for all purposes as follows:

A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.

C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.

Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.

G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address or fax number that is not provided to the other party will not void delivery of any notice under this AGREEMENT, and delivery to the last known address or fax number shall be deemed sufficient for notice under this AGREEMENT.
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XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.

The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.

XX. INTERPRETATION
The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.

XXI. SEVERABILITY
If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.

XXII. TIME OF ESSENCE
Time is of the essence in the performance of this AGREEMENT.

XXIII. GOVERNING LAW; JURISDICTION
This AGREEMENT will be administered and interpreted under the laws of the State of California.

XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS
VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.

XXV. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.

XXVI. ATTORNEY’S FEES
Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party Attachment 4

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XXVII. EXHIBITS
All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.

XXVIII. VENDOR’S AUTHORITY TO EXECUTE
The persons executing this AGREEMENT on behalf of the VENDOR warrant that:

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.

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CITY:

City of Pismo Beach, a Municipal Corporation
Signed:

Name: Nadia Feeser
Title: Administrative Services Director
Dated: ________________________________
Signed:

Name: Jorge Garcia
Title: Interim City Manager
Dated: ________________________________
Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

NewTel Consulting LLC
Signed:

Name/Title: ____________________________
Attachments:

Exhibit A: Scope of Service
Exhibit B: Compensation Schedule
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.D
SUBJECT/TITLE:

JAMES WAY BEAUTIFICATION PROJECT BID DIRECTION
RECOMMENDATION:

Adopt a Resolution authorizing staff to negotiate a construction contract for the James Way Beautification Project, or if negotiations are unsuccessful, to re-advertise for construction bids.

BACKGROUND:

One of the City Council’s top goals is to “build on the strength of our local community to preserve the City’s ‘Classic California’ charm and ensure an exceptional quality of life for residents.” To achieve this goal, the Fiscal Year 2024 budget includes the James Way Beautification Project. This project will enhance James Way by removing unusable hardscape and replacing it with landscaping along the ocean side of the James Way corridor, from Shamrock Lane to Crest Drive. Bid alternatives include the repair of tree wells on the opposite side of the street and restriping James Way. On June 22, 2023, the James Way Beautification Project was advertised for construction bids; however, no bids were received by the deadline of July 20, 2023. Public Contract Code 20166 states in part: “if no bids are received, the legislative body may have the project done without further complying with this chapter.”
Based on the Public Contract Code, staff can now negotiate directly with contractors in order to secure a construction contract. Alternatively, staff could also re-advertise the project for bids for another 4-week period. Because the project is one of the Council’s goals, staff recommends soliciting cost proposals from contractors and if that is unsuccessful then re-advertising for construction bids.

Conclusion and Recommendation
Staff recommends the City Council adopt a Resolution (Attachment 1) authorizing staff to initiate negotiations directly with contractors to secure a construction contract, and in the event that negotiations are unsuccessful, to re-advertise the project for construction bids.

FISCAL IMPACT:

There is no fiscal impact associated with this report. If a contract is successfully negotiated, staff with return to the Council to award a contract.

ALTERNATIVES:

1. Do not authorize staff to negotiate a contract or readvertise the project; provide staff with direction on how to proceed.

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ATTACHMENTS:

1. Resolution
Prepared by: Meeting Date: August 1, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works Interwest City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING STAFF TO NEGOTIATE A CONSTRUCTION

CONTRACT FOR THE JAMES WAY BEAUTIFICATION PROJECT, OR IF

NEGOTIATIONS ARE UNSUCCESSFUL, TO RE-ADVERTISE FOR CONSTRUCTION BIDS
WHEREAS, the James Way Beautification project will enhance James Way by removing unusable hardscape and replacing it with landscaping along the ocean side of the James Way corridor, from Shamrock Lane to Crest Drive; and
WHEREAS, the project was advertised for construction bids; however, no bids were received by the deadline of July 20, 2023; and
WHEREAS, Public Contract Code 20166 states in part “if no bids are received, the legislative body may have the project done without further complying with this chapter”; and
WHEREAS, staff can now negotiate directly with contractors in order to secure a construction contract.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes staff to negotiate a construction contract for the James Way Beautification Project.

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes staff to re-advertise for construction bids if negotiations are unsuccessful.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 1st day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.E
SUBJECT/TITLE:

LEASE FOR PROPERTY AT 350 PISMO AVENUE (WOLOSZ PARKING LOT), SITE

OF A PAID PARKING LOT IN THE DOWNTOWN
RECOMMENDATION:

BACKGROUND:

The City of Pismo Beach has leased property at 350 Pismo Avenue from the Wolosz Family Trust, now the Joseph J. Wolosz Survivor Trust, since 2007, for the purpose of providing additional public parking in Downtown Pismo Beach. The lot represents approximately 23% of the available paid parking and is a critical lot to provide adequate parking for visitors during a longer peak season.

Proposed Lease Changes from Previous Lease
The prior lease at $6,500 per month ended April 30, 2023. Staff and Mr. Wolosz communicated over several months to develop the proposed lease. The following list describes the proposed lease changes compared to the previous lease:
The term of the proposed lease begins August 1, 2023, for a term of three years. The agreed-upon price for the lease of the site is $6,500 per month for the first year, then $7,000 per month for the second year starting August 1, 2024, and a $7,500 per month for the third year starting August 1, 2025.
The proposed lease also provides clarification on the type of fence around the property following the conclusion of the lease, as well as the duration. All other provisions remain the same.

Staff has negotiated a lease agreement that will continue to provide additional parking in the City’s Downtown for the next three years.

Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute the Lease (Attachment 1.A).

FISCAL IMPACT:

The fiscal impact of adopting the Resolution is an additional cost of $252,000 over the three-year lease term, or $78,000 in the first year, $84,000 in the second year, and $90,000 in the third year in the Parking Enterprise Fund. The fiscal impact for fiscal year (FY) 2024 is an additional cost of $71,500. Staff projects that parking revenues from the

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76 paid parking spaces in this lot will support the full cost of this lease. There are sufficient budgeted funds within the Parking Enterprise Fund to support this lease.

ALTERNATIVES:

1. Provide other direction.

ATTACHMENTS:

1. 1. Resolution

1.A. Exhibit A to Resolution: Lease
Meeting Date: August 1, 2023 Submitted by:

Nadia Feeser, Administrative Services Director
Interim City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE- YEAR LEASE FOR USE OF 350 PISMO AVENUE AS A PAID PARKING LOT (THE WOLOSZ LOT), IN AN AMOUNT NOT TO EXCEED $252,000 OVER THREE YEARS WHEREAS, the City of Pismo Beach has leased property at 350 Pismo Avenue (APN:
005-076-027) from the Wolosz Family Trust, now the Joseph J. Wolosz Survivor Trust, since 2007, for the purpose of providing additional public parking in Downtown Pismo Beach; and
WHEREAS, there is sufficient Parking Enterprise Fund budgeted funds to support the additional cost of a new lease for the site, which is estimated to be offset by parking revenues from the lot.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a lease with the Joseph J. Wolosz Survivor Trust (August 1, 2023 to July 31, 2026), attached as Exhibit A, not to exceed $78,000 in the first year, $84,000 in the second year, and $90,000 in the third year.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 1st day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk

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LEASE

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Recording Requested by and
When Recorded Return to:

City Clerk
City of Pismo Beach
760 Mattie Road
Pismo Beach, California 93449
============================================================= LEASE
350 Pismo Avenue, Pismo Beach, California
APN: 005-076-027
THIS LEASE IS ENTERED INTO on August 1, 2023, between the City of Pismo Beach, a municipality (referred to as “City”) and Joseph J. Wolosz Survivor Trust, (referred to as “Wolosz”).

1.LEASED PREMISES:

The City hereby leases from Wolosz that certain premises located at 350 Pismo Avenue, Pismo Beach, California, more particularly described in Exhibit “A”, which is attached hereto and incorporated by reference (hereinafter referred to as the “Leased Premises”).

2.TERM:
(a)The Term of this Agreement shall be three (3) years, commencing on August 1, 2023 and terminating on July 31, 2026. City shall have an option to extend this Agreement for a period of one year, provided that Wolosz has not given notice to City to vacate the Leased Premises at the end of the Term. Such notice to vacate shall be given not later than December 31, 2025, and if not given by that date, City may exercise the option to extend upon written notice to Wolosz. Such notice by City shall be given to Wolosz not later than March 31, 2026. Except as extended by the exercise of this option, this Agreement shall expire as of the end of the Term, unless a mutually agreed upon extension is executed in writing by the parties.
(b)At the end of the Term, City shall remove all improvements it placed on the Leased Premises, and City agrees to restore the Leased Premises to substantially the same condition that existed prior to the Term; City has asphalted the Leased Premises, such asphalt shall remain at the expiration of the Term; City will rent and cause to be installed a six-foot high chain-link fence around the property upon the expiration of the Term for a maximum period of six months, unless otherwise directed by Wolosz to not install a fence.

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3.USES:

The Leased Premises may be used and occupied only for public parking of vehicles, including such improvements, equipment, machinery, and structures as are deemed necessary by City to provide public parking of vehicles, and for community events such as the Pismo Beach annual car show and farmer’s markets. Costs for improvements shall be solely borne by City. City shall maintain the Leased Premises and shall be responsible for all costs, expenses and repairs to the Leased Premises as required during the term of this Agreement. City shall pay for any and all costs of managing, maintaining, improving, policing, monitoring, and staffing the proposed public parking lot on the Leased Premises, all at no cost or liability to Wolosz.

4.RENT:

During the Term of this Agreement, City agrees to pay Wolosz, as rent, the following sums
• $6,500 per month, payable on the first day of each month from August 1, 2023 through July 31, 2024
• $7,000 per month, payable on the first day of each month from August 1, 2024 through July 31, 2025
• $7,500 per month, payable on the first day of each month from August 1, 2025 through July 31, 2026
Should the lease be extended pursuant to the City’s option in Section 2(a), the monthly rental shall continue at $7,500 per month starting August 1, 2026.

5.ZONING:

City represents and warrants that no zoning changes will be sought or implemented on Leased Premises during the Term of this Agreement.

6.EMINENT DOMAIN/RIGHT OF FIRST NEGOTIATION:

As further consideration for Wolosz’s agreement to enter into this Agreement, City agrees that during the Term, and for a period of five (5) years following the Term, City shall take no action to commence eminent domain proceedings against the Leased Premises.

7.CITY AS TENANT ONLY:

Except as expressly provided in this Agreement, the capacity of City in this Agreement shall be as a tenant only, and any obligations or restrictions imposed by this Agreement on City shall be limited to that capacity and shall not relate to or otherwise affect any activity of City in its governmental capacity, including, but not limited to, enacting laws, inspecting structures, reviewing and issuing permits, and all other legislative, administrative, or enforcement functions of City pursuant to federal, state, or local law.

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8.LIABILITY AND INDEMNIFICATION:
(a)During the Term, City assumes all liability for loss on the Leased Premises, including theft, disappearance, damage or injury to goods, wares, merchandise, or property of any kind, including, without limitation, property of City and property of employees of City, except for Wolosz’s sole negligence or Wolosz’s willfully wrongful acts. During the Term, City assumes liability for injury or death of any person occurring on the Leased Premises from any cause whatsoever except Wolosz’s sole negligence or Wolosz’s willfully wrongful acts. (b)City shall at all times relieve, indemnify, protect, and save harmless Wolosz and any and all of his agents and employees from any and all claims and demands, actions, proceedings, losses, liens, costs and judgments of any kind and nature whatsoever for death of or injury to persons or damage to property, and for civil fines and penalties, that may arise from or be caused directly or indirectly by:
(1)Any dangerous, hazardous, unsafe, or defective condition of, in or on the Leased Premises, of any nature whatsoever, which may exist by reason of any act, omission, neglect, or any use or occupation of the Leased Premises by City, its officers, agents, employees, sublessees, licensees or invitees; (2)Any operation conducted upon or any use or occupation of the Leased Premises by City, its officers, agents, employees, sublessees, licensees, or invitees under or pursuant to the provisions of this Agreement or otherwise; (3)Any act, omission or negligence of City, its officers, agents, employees, sublessees, licensees or invitees in the use of the Leased Premises, regardless of whether any act, omission or negligence of Wolosz, or Wolosz’s agents or employees contributed thereto; or
(4)Any failure of City, its officers, agents or employees to comply with any of the provisions or conditions of this Agreement or any applicable federal, state, regional, or municipal law, ordinance, rule or regulation in the use of the Leased Premises.

9.INSURANCE:

City will, at its own expense, procure and keep in force during the entire Term, a plan of pooled risk liability self-insurance coverage that covers the Leased Premises, with amounts of coverage equal to that provided by City for other City property, but in no event less than $2,000,000 per occurrence. Should City, during the Term, discontinue this self insurance or substantially similar program, City shall obtain commercial liability insurance with a minimum limit of $2,000,000 per occurrence protecting Wolosz and City against claims for bodily injury, personal injury, and property damages based upon or arising out of the ownership, use, operations, and maintenance of the Leased Premises and all appurtenant improvements located

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thereon. Such insurance shall be on an occurrence basis.

10. ASSIGNMENT AND SUBLETTING:

City shall not, without prior written consent of Wolosz, assign or sublet the Leased Premises in whole or in part. Any attempt to assign or sublet the Leased Premises without prior written consent of Wolosz shall be void and of no effect for any purpose and shall furnish grounds for immediate termination of this Agreement.

This provision shall not limit City’s ability to make the Leased Premises available for public parking, vendor parking, and booths and activities associated with downtown promotional events such as the car show, festivals, farmer’s markets, or other such events.

11. UTILITIES:

City shall pay for all utility services furnished to the Leased Premises, including water, electricity, gas, telephone service and other similar services, and shall hold Wolosz absolutely free and harmless therefrom.

12. MISCELLANEOUS:

The word or words appearing at the commencement of paragraphs and subparagraphs of this Agreement are included only as a guide to the contents thereof, and are not to be considered in the construction of this Agreement. This Agreement shall bind and inure to the benefit of the successors and assigns of the parties.

Pursuant to Government Code Section 37393, this Agreement shall be recorded in the office of the Recorder of San Luis Obispo County. If any provision or condition contained in this Agreement shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such provision or condition to persons or circumstances other than those with respect to which it is invalid or unenforceable, shall not be affected thereby, and each and every other provision and condition of this Agreement shall be valid and enforceable to the fullest extent possible permitted by law. This Agreement constitutes the sole and entire agreement between the parties with respect to the subject matter hereof. This Agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this Agreement. All agreements or representations respecting the subject matter of this Agreement not expressly set forth or referred to in this Agreement are null and void.

CITY OF PISMO BEACH
A Municipal Corporation

By:

Jorge Garcia, Interim City Manager

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Date: _______________________

APPROVED AS TO FORM:

_____________________________________
David Fleishman, City Attorney

JOSEPH J. WOLOSZ SURVIVOR TRUST

By:

Joseph Wolosz, Trustee

Date: _______________________

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ACKNOWLEDGMENT
State of California
County of )
On before me,
personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

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EXHIBIT A

DESCRIPTION OF LAND
To the Agreement dated August 1, 2023, by and between City of Pismo Beach, a municipal corporation, as Tenant, and The Wolosz Family Trust, as Landlord.

The Leased Premises is described and/or depicted as follows: APN: 005-076-027 LOTS B-1, C-1, D-1, G, H, I, J, K, L, M, N, O AND P IN BLOC 2 OF THE TOWN OF

EL PIZMO, IN THE CITY OF PISMO BEACH, COUNTY OF SAN LUIS OBISPO, STATE OF CALIFORNIA, ACCORDING TO MAP FILED FOR RECORD JUNE 5, 1905 IN BOOK A AT PAGE 155 OF MAPS, IN THE OFFICIAL RECORDS OF THE

COUNTY RECORDER OF SAID COUNTY

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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.F
SUBJECT/TITLE:

PURCHASE OF TWO REPLACEMENT POLICE DEPARTMENT PATROL VEHICLES RECOMMENDATION:

Adopt a Resolution authorizing the purchase of two replacement Police Department patrol vehicles in the amount of $110,650.79 in Fiscal Year 2024.

BACKGROUND:

The Fiscal Year (FY) 2024 budget includes $130,000 for two 2023 Ford F-150 4-door 4x4 vehicles, as replacements for current Dodge Charger patrol vehicles, PD201 and PD211.

These vehicles are essential to the Police Department for patrolling the city, and the new 4x4 vehicles will allow patrol officers to respond to calls on the beach. With the purchase of these new vehicles, safety and efficiency will increase in that new vehicles are more reliable, limiting down time from breakdowns, as well as maintenance and repair costs.

New vehicles also allow employees to operate in a safe and effective manner with the additional safety features installed on new vehicles.

Staff was able to find 2023 Ford F-150 4-door 4x4 vehicles under the National Auto Fleet Group cooperative government purchasing agreement #091521-NAF (Attachment 2).

The City’s Purchasing Policy authorizes “piggyback” purchases such as this one upon recommendation of the City Manager. The National Auto Fleet Group quote is provided as Attachment 1.A.

Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing the purchase of two replacement Police Department patrol vehicles in the amount of $110,650.79.

FISCAL IMPACT:

The FY 2024 Motor Vehicle Replacement Fund budget includes $130,000 to replace a 2020 Dodge Charger (PD201) and 2021 Dodge Charger (PD211).

FY 2024 Budget $130,000.00
Two 2023 Ford F-150 4-Door 4x4 $92,596.00
Paint $2,500.00
Upfit $6,598.00
Sales Tax $7,881.29
Tire Fee $17.50
Transport Fee $1,058.00
Total $110,650.79

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Remaining Budget $19,349.21
The remaining funds will be used to outfit the vehicles with the necessary equipment, electronics, decals, etc.

ALTERNATIVES:

1. Do not authorize the Resolution; provide staff with direction on how to proceed.

ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: National Auto Fleet Group Quote

2. Cooperative Government Purchasing Agreement
Prepared by: Meeting Date: August 1, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE PURCHASE OF TWO REPLACEMENT POLICE DEPARTMENT PATROL VEHICLES IN THE AMOUNT OF $110,650.79 IN FISCAL YEAR 2024
WHEREAS, the Fiscal Year 2024 budget includes $130,000 for two 2023 Ford F-150 4- door 4x4 vehicles, as replacements for current Dodge Charger patrol vehicles PD201 and PD211; and
WHEREAS, these vehicles are essential to the Police Department for patrolling the City, and the new 4x4 vehicles will allow patrol officers to respond to calls on the beach; and WHEREAS, these were found under the State of California’s Department of General Services contract 1-19-23-30 with National Auto Fleet Group, and therefore qualify as piggyback purchases under the City’s Purchasing Policy; and WHEREAS, the City’s Motor Vehicle Replacement Fund budget includes $130,000 for the replacement of both of these vehicles; and
WHEREAS, the cost of the two vehicles, including tax is $110,650.79 and the remaining budgeted funds will be used to outfit the vehicles with the necessary equipment, electronics, decals, etc.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of two replacement Police Department patrol vehicles in the amount of $110,650.79 (quote provided as Exhibit A) in Fiscal Year 2024.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 1st day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1

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091521-NAF
Rev. 3/2021 1
Solicitation Number: RFP #091521

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A.EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B.EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C.SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A.EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

091521-NAF
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B.WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C.DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A.SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be

Attachment 2

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091521-NAF
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B.SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C.HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A.PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B.PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A.ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B.ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C.SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D.TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1.The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2.Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E.GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A.PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B.BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A.CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B.ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,

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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D.WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E.UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A.LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B.LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A.EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B.DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

Attachment 2

9.F-23Council Agenda 8-1-2023
Packet Page 81

091521-NAF

Rev. 3/2021 17

and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

091521-NAF

Rev. 3/2021 18

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group

By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

Attachment 2

9.F-24Council Agenda 8-1-2023
Packet Page 82

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9.F-25Council Agenda 8-1-2023
Packet Page 83

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

Attachment 2

9.F-27Council Agenda 8-1-2023
Packet Page 85

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Attachment 2

9.F-28Council Agenda 8-1-2023
Packet Page 86

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

Attachment 2

9.F-29Council Agenda 8-1-2023
Packet Page 87

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Attachment 2

9.F-30Council Agenda 8-1-2023
Packet Page 88

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9.F-31Council Agenda 8-1-2023
Packet Page 89

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Attachment 2

9.F-32Council Agenda 8-1-2023
Packet Page 90

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #11.A

SUBJECT/TITLE:

PROTEST HEARING AND CERTIFICATION OF WEED ABATEMENT CHARGES FOR FORWARDING TO THE COUNTY OF SAN LUIS OBISPO FOR PLACEMENT ON 2023

PROPERTY TAX ROLLS
RECOMMENDATION:

1. Conduct a Public Hearing to hear protests from property owners regarding weed abatement charges;

BACKGROUND:

This request is the final action for the 2023 annual Weed Abatement Program. On April 18, 2023, the City Council adopted Resolution R-2022-025 (Attachment 2), ordering the abatement of grass and weeds presenting nuisance conditions within the city. On June 20, 2023, the Council conducted a Public Hearing to allow property owners to protest their parcels having been identified as needing this abatement. Letters have been sent to property owners whose lots were cleared by a City contractor, which identified the abatement cost and administrative fee. This hearing is an opportunity for owners to protest the abatement charges prior to the charges being forwarded to the County of San Luis Obispo for placement on 2023 tax rolls.

A Resolution certifying the weed abatement assessments for forwarding to the County, and a table of individual properties and charges, are provided as Attachments 1 and 1A.

FISCAL IMPACT:

Funds have been budgeted to cover weed abatement costs and will be reimbursed to the City through the Property Tax Assessment.

ALTERNATIVES:

1. Adopt Resolution with modifications to Exhibit A following public testimony.

2. Decline to adopt the Resolution and reimbursement to the City through the tax assessment roll.

ATTACHMENTS:

1. Resolution R-2023-XXX
1A. Exhibit A to Resolution: Weed Abatement Charges Table

2. Resolution R-2023-028
Prepared by: Meeting Date: August 1, 2023
Michelle Pearson, Administrative Assistant

11.A-1Council Agenda 8-1-2023
Attachment 1A amended on July 28, 2023
Packet Page 91

Submitted by: Paul Lee, Battalion Chief
Interim City Manager Approval:

11.A-2Council Agenda 8-1-2023
Attachment 1A amended on July 28, 2023
Packet Page 92

RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA CERTIFYING THE AMOUNT OF THE ABATEMENT PROCEEDINGS FOR GRASS, WEEDS AND RUBBISH PURSUANT TO RESOLUTION R-2023-028

TO BE FILED WITH SAN LUIS OBISPO COUNTY TAX ROLLS AS INDICATED BY ASSESSOR PARCEL NUMBER PER HEALTH & SAFETY CODE SECTION 14912 WHEREAS, pursuant to Weed Abatement Ordinance O-96-05, Section 8.32.130 of the City of Pismo Beach Municipal Code, and City Council Resolution No R-2023-28, the attached list of weed abatement accounts (Exhibit A) is hereby certified by the City Council of the City of Pismo Beach and is hereby assigned to the County Auditor, County of San Luis Obispo, for placement upon the appropriate Assessor’s Tax Roll of the County of San Luis Obispo; and
WHEREAS, the various abatement charge amounts listed in Exhibit A to this Resolution are hereby incorporated and made part of this Resolution; and WHEREAS, Exhibit A shows a total of $2,180.00 of abatement charges as of the date of execution of this Resolution; and
WHEREAS, California Health & Safety Code Section 14912 provides that the City Council of the City of Pismo Beach may provide for the collection of the special assessment in the same manner and subject to the same penalty as, or with, other charges and taxes fixed and collected by the county on behalf of the City, and the county may deduct its reasonable costs incurred for the service before remittal of the balance to the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach as follows:

1. The total amount of said weed abatement charges for the City of Pismo Beach is $2,180.00.

2. Pursuant to Health and Safety Code Section 14912, the City Council of the City of Pismo Beach may provide for the collection of the special assessment in the same manner and subject to the same penalty as, or with, other charges and taxes fixed and collected by the county on behalf of the city, and the county may deduct its reasonable costs incurred for the service before remittal of the balance to the city.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 1st day of August 2023, by the following vote:

AYES:

NOES:

11.A-3Council Agenda 8-1-2023
Attachment 1
Attachment 1A amended on July 28, 2023
Packet Page 93

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk

11.A-4Council Agenda 8-1-2023
Attachment 1
Attachment 1A amended on July 28, 2023
Packet Page 94

11.A-5Council Agenda 8-1-2023
Attachment 1A
Attachment 1A amended on July 28, 2023
2023 Weed Abatement Charges
Name Fee APN
Jessica Micklus/Milton Padilla $410.00 005-023-019
Paul Howard $210.00 005-031-045
Baker Revocable Family Trust $210.00 005-032-007
Theresa Simoes $210.00 005-101-032
JCH Family Limited Partnership $310.00 005-161-042
Cole McReynolds $310.00 005-213-001
Leonard Simko $210.00 005-221-037
Aileen Combs Living Trust $310.00 010-521-012
$2,180.00
Packet Page 95

RESOLUTION NO. R-2023-028

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA DECLARING THAT GRASS, WEEDS AND RUBBISH ON CERTAIN

LOTS IN THE CITY OF PISMO BEACH CONSTITUTE PUBLIC NUISANCES AND

ORDERING SAID PUBLIC NUISANCES TO BE ABATED
WHEREAS, Section 8.32.020 of the City of Pismo Beach Municipal Code provides, "The City Council may declare by resolution as a public nuisance, and abate:

A.Weeds growing in any location within the city, whether on public or private land.

B.All rubbish, refuse and dirt upon parkways or sidewalks, and all rubbish and refuse upon private property in the City; and
WHEREAS, the Fire Chief of the City of Pismo Beach or their representative is surveying all lots and can present evidence to the City Council of the City of Pismo Beach that there are weeds, rubbish, refuse and dirt on or adjacent to said lots, and that said conditions should be abated.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach that the Fire Chief of the City of Pismo Beach or their representative shall identify said lots and send by mail to each known owner of said lots a notice that the City of Pismo Beach intends to abate the public nuisances thereon.

UPON MOTION OF Council Member Guthrie, seconded by Council Member Newton, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 18th day of April 2023, by the following vote:

AYES: 5
NOES: 0
ABSENT: O
ABSTAIN: 0
RECUSED: 0
Guthrie, Newton, Inman, Reiss, Waage
Approved: �us.�,�
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11.A-6Council Agenda 8-1-2023
Attachment 2
April 18, 2023 Resolution
Packet Page 96

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #12.A
SUBJECT/TITLE:

CITY OF PISMO BEACH 10-YEAR CAPITAL IMPROVEMENT PLAN
RECOMMENDATION:

Adopt a Resolution approving the City’s 10-Year Capital Improvement Plan for Fiscal Year 2024 through Fiscal Year 2033.

BACKGROUND:

The 10-Year Capital Improvement Plan (CIP) is an important financial planning process and document for the City of Pismo Beach. This plan identifies the City’s immediate capital needs as well as seeks to capture the long-term capital needs within the revenues available and lays out priorities making the City eligible for grant requests from the state and federal government. The plan is updated biennially along with the City’s biennial budget process and is subject to change as the City’s needs become more defined and individual projects move along in their respective planning and budgeting processes. The 10-Year CIP is consistent with the Fiscal Year (FY) 2024 and FY 2025 Adopted Budgets and the City’s General Plan and includes all the various capital projects that staff has identified through a thorough development process. As such, staff recommends that Council adopt the attached Resolution (Attachment 1) to approve the 10-Year CIP.

Developing the 10-Year Capital Improvement Plan
The last 10-Year CIP was approved in June 2021 for FY 2022 through FY 2031. Staff has taken initiative to compete a new plan in response to the City Council’s ambitious capital project goals. As the Council and staff recognize the importance of having an updated 10-Year CIP, staff will continue to provide an updated plan every two years along with the budget.

In order to develop the 10-Year CIP (Attachment 1.A), staff drafted a framework and then distributed the plan for review by all departments. City staff from all departments put together lists of capital projects, their estimated cost, and an estimated funding source for each project. The objectives used to develop the CIP include:
Preserve and improve the infrastructure of Pismo Beach through capital asset construction, rehabilitation, and maintenance;
Maximize the useful life of capital investments by scheduling major renovations and modifications at the appropriate time in the life cycle of the facility; Identify and examine current and future infrastructure needs and establish priorities among projects so that available resources are used to the community’s best advantage; and
Improve financial planning by looking ahead to major expenditures to allow time to identify funding sources.

Council Agenda 8-1-2023 12.A-1
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Capital projects originate from a variety of sources. Advisory Bodies and task forces typically advise the City Council or develop long-term plans that recommend certain types of improvements. In some cases, individual residents request improvements to their streets, playgrounds, or other City facilities. Neighborhood associations and business groups may also suggest projects and work with City staff on projects. Some projects are initiated by staff based on City-adopted master plans, such as the Complete Streets Master Plan or the Water Master Plan, while other projects are brought forward by staff based on knowledge of the City’s needs or other needs identified while working on another project or routine maintenance. Typically, more projects are proposed than can be completed with available resources. Therefore, the projects are often prioritized based on the City Council’s goals, direction, and vision, along with the City’s ability to fund them and staff’s ability to complete them in a timely manner.

After the list of projects was identified, the Administrative Services Director modified the document to ensure that the first list of projects consists of those already budgeted and in progress in FY 2023. The FY 2024 and FY 2025 lists of projects are those that are included in the FY 2024 and FY 2025 Adopted Budget, which was adopted on June 6, 2023. Additionally, the Utilities projects for water and wastewater related projects are consistent with the five-year plan outlined in the upcoming Water and Wastewater Rate Study. FY 2026 through FY 2033 included projects that have not been approved by Council and are best estimates as to what types of projects can be expected in the next 10 years.

After much review and consideration, including identifying potential funding sources, ensuring consistency with both the FY 2023 projects budgeted and in progress and with the FY 2024 and FY 2025 Proposed Budgets staff completed a draft version on June 7, 2023. On June 13, 2023, the Planning Commission reviewed the draft 10-Year CIP and found it to be consistent with the City’s General Plan.

The Purpose of a 10-Year CIP
The 10-Year CIP is an important instrument for planning for funding and timing of the needs and priorities that have been approved by the City Council. The effective use of a CIP process provides for considerable advance project identification, planning, evaluation, scope definition, design, public discussion, cost estimating, and financial planning. The 10-Year CIP provides for the ability to forecast future projects for financial planning purposes, to serve as a basis for the creation of some of the City’s development impact fees, water and wastewater service charges, and to ensure the City’s infrastructure is maintained and appropriate for the community. Further, many outside funding opportunities such as grants require that a project be identified in a City Council adopted plan in order to meet the application guidelines. Some projects in the 10-Year CIP may be outside of the City’s funding capacity, however including them in this document will help those projects qualify for such funding.

Summary of Capital Projects by Project Type
The City’s CIP projects listed in this report total $118 million. The three largest projects in the CIP are the Public Safety Center at $41 million, the City of Pismo Beach’s share of Council Agenda 8-1-2023 12.A-2
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the Central Coast Blue project at $10 million, and Advanced Metering Infrastructure at $5 million. After removing these three large projects, the total amount of projects is $53 million, or about $5 million per year on average, fluctuating from $1 million to $12 million depending on the mix of projects that year. The most significant CIP project is the Public Safety Facility Project of $41 million, which would likely be supported by bond proceeds if construction of the project were to move forward in FY 2024. The second largest project is Central Coast Blue at $10 million, supported by the Water and Wastewater Enterprise Funds, bond proceeds, and grants.

The largest categories of projects are for public facilities, which includes the Public Safety Facility, followed by utilities projects, including Central Coast Blue and the Advanced Metering Infrastructure projects. This is followed by $12 million for streets and transportation projects, $8 million for parks projects, and $6 million for promenades/beach access projects. It should be noted that the types of projects are based on the best fit and may cover multiple project types.

Table 1 lists the types of projects and their total amounts by fiscal year for FY 2024 through FY 2033. This table is followed by Chart 1, which illustrating the types of projects over the entire 10-year CIP.

Table 1: FY 2023 through FY 2033 Capital Improvement Projects By Project Type Category FY  2023 FY  2024 FY  2025 FY  2026 FY  2027 FY  2028 FY  2029 FY  2030 FY  2031 FY  2032 FY  2033 10 Year Total Bluff Protection 5,094,845$    50,000$          50,000$        50,000$        50,000$        50,000$        50,000$        50,000$        50,000$        400,000$ Drainage 75,000         60,000       45,950       45,950    45,950   45,950         3,045,950    495,950    45,950    45,950   3,952,600 Parking 3,861,231     ‐
Parks 912,548        5,375,000    290,000     40,000       185,000        2,150,000    45,000         100,000     45,000      45,000    45,000   8,320,000 Promenades/ Beach Access 200,000       125,000     10,000       10,000    210,000        5,260,000   10,000       10,000      210,000        260,000        6,305,000 Public Facilities 7,614,941     53,175,000    1,100,000       1,165,000    300,000        100,000       100,000        55,940,000 Restrooms 1,200,000    1,200,000
Streets and Transportation 15,252,512    375,000       2,700,000    4,030,000       880,000        2,180,000    230,000       930,000     30,000      180,000        230,000        11,765,000 Technology 1,246,287     187,710       100,000     4,725,000       20,000    200,000        101,686     120,000    125,000        5,579,396 Utilities 12,664,232  1,210,000    2,200,000    15,170,450    2,299,250    674,296        571,261       571,261     571,261    571,261        571,261        24,410,301 Total All Categories 46,646,596$ 61,797,710$ 5,475,000$ 25,171,400$ 4,655,200$ 5,810,246$ 6,302,211$ 4,808,897$ 1,322,211$ 1,202,211$ 1,327,211$ 117,872,297$ Council Agenda 8-1-2023 12.A-3
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Chart 1: FY 2020 through FY 2029 Capital Improvement Plan Projects by Project Type
Summary of Capital Projects by Funding Source
Table 2 lists the various potential funding sources for all the capital projects. The first two fiscal years of the plan are budgeted in the FY 2024 and FY 2025 Adopted Budgets. The future fiscal years included estimated costs and potential funding sources, all pay-as-you- go funding at this time, but are not guaranteed to be supported by those funds depending on their availability. If a funding source could not be identified, the project was listed in the General Fund. However, this is subject to change depending on the projects that Council ultimately approves and the funds available. It should be noted that grant funds will need to be secured and do not include actual grant awards. This table is followed by Chart 2, which illustrates the percentage of each funding source supporting the entire 10- year CIP plan.

Public Facilities
23%
Water System
22%
Streets and
Transportation
15%
Wastewater
System
9%
Promenades/
Beach Access
6%
Technology
6%
Drainage
6%
Parks
5%
Bluff Protection
4%
Parking
4%Restrooms
0%
Council Agenda 8-1-2023 12.A-4
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Table 2: FY 2023 through FY 2033 Capital Improvement Projects By Funding Source Funding Source FY  2023 FY  2024 FY  2025 FY  2026 FY  2027 FY  2028 FY  2029 FY  2030 FY  2031 FY  2032 FY  2033 10 Year Total Housing In Lieu Fee 2,519,846$    ‐$
Parking Enterprise Fund 3,686,231   ‐
Assessment District funds 85,000    ‐
Bond proceeds 41,265,000  41,265,000
Capital Projects Fund 68,532    ‐
Circulation Fee Fund 211,000    150,000   150,000
Clean Water State Revolving Fund loan 174,240    ‐
COPS Grant 278,660    ‐
Development Impact Fees 300,000   300,000
Federal Grants 578,704    ‐
FEMA Grant 70,824    ‐
FWHA Grant 2,252,886   ‐
Gas Tax Fund 65,231    150,000   250,000    250,000   650,000 General Fund 15,635,183   12,642,710  315,000   1,775,950   2,150,950  585,950   5,280,950  3,135,950   630,950    630,950   180,950     27,330,310 Grants 500,000    900,000    1,400,000
Half‐Cent Sales Tax Fund 5,454,098   300,000   2,210,000    1,750,000   1,250,000    200,000     200,000     5,910,000 Local Transportation Fund 168,150    1,000,000   500,000   1,500,000 Lodging Business (LBID) Fund 300,000    1,200,000   125,000   1,325,000 Miscellaneous Revenues 1,284,319   ‐
Motor Vehicle Replacement Fund 114,915    120,000    100,000   120,000    340,000 Park Development Fund 241,012    80,000   100,000   185,000    2,150,000    100,000    2,615,000 Parking Enterprise Fund 500,000    4,760,000   4,760,000 Pier Enterprise Fund 250,000     250,000     500,000
Technology Services Fund 467,774    40,000   25,000     4,605,000   20,000   200,000   101,686    125,000     5,116,686 Wastewater Enterprise Fund 7,562,585   350,000   9,542,000   90,000   169,000   62,000    62,000    62,000   62,000   62,000    10,461,000 Water Enterprise Fund 4,927,407   1,210,000   2,050,000    5,628,450   2,209,250  605,296   509,261     509,261    509,261    509,261   509,261     14,249,301 Total 46,646,596$ 61,797,710$ 5,475,000$ 25,171,400$ 4,655,200$ 5,810,246$ 6,302,211$ 4,808,897$ 1,322,211$ 1,202,211$ 1,327,211$ 117,872,297$ Council Agenda 8-1-2023 12.A-5
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Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) approving an updated 10-Year Capital Improvement Plan for Fiscal Years 2024 through 2033.

FISCAL IMPACT:

There is no direct fiscal impact of approving the attached Resolution to approve the 10- Year CIP. The FY 2023 projects are already budgeted. The FY 2024 through FY 2025 projects are included in the FY 2024 and FY 2025 Adopted Budgets.

ALTERNATIVES:

1. Make modifications to the 10-Year CIP; adopt Resolution.

ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: 10-Year CIP FY 2024 – FY 2033

Bond proceeds
35%
General Fund
23%
Water
Enterprise
Fund
12%
Wastewater
Enterprise Fund
9%
Half-Cent Sales
Tax Fund
5%
Technology Services
Fund
4%
Parking
Enterprise
Fund
4%
Park Development
Fund
2%
Local
Transportation
Fund
1%
Grants
1%
Lodging
Business
(LBID) Fund
1%
Gas Tax Fund
1%
Pier Enterprise
Fund
0%
Motor Vehicle
Replacement
Fund
0%
Development
Impact Fees
0%
Circulation Fee
Fund
0%
Chart 2: Ten Year Total of Capital Improvement Projects by Funding Source
Council Agenda 8-1-2023 12.A-6
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Prepared by: Meeting Date: August 1, 2023
Erin Olsen, Senior Management Analyst
Nadia Feeser, Administrative Services Director
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:

Council Agenda 8-1-2023 12.A-7
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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA APPROVING THE CITY’S 10-YEAR CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2024 THROUGH FISCAL YEAR 2033
WHEREAS, the 10-Year Capital Improvement Plan (CIP) is an important financial planning process and document for the City of Pismo Beach; and WHEREAS, the 10-Year CIP is updated biennially along with the City’s biennial budget process and is subject to change as the City’s needs become more defined and individual projects move along in their respective planning and budgeting processes; and WHEREAS, the 10-Year CIP is consistent with the FY 2024 and FY 2025 Adopted Budgets and the City’s General Plan, and includes all the various capital projects that staff has identified through a thorough development process; and WHEREAS, City staff from all Departments put together lists of capital projects, their estimated cost, and an estimated funding source for each project based on certain criteria and objectives; and
WHEREAS, on June 13, 2023, the Planning Commission reviewed the draft 10-Year CIP and found it to be consistent with the City’s General Plan.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby approves the City of Pismo Beach 10-Year Capital Improvement Plan for Fiscal Year 2024 through Fiscal Year 2033 (Exhibit A).

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 1st day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 8-1-2023 12.A-8
Attachment 1
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CAPITALIMPROVEMENTPLAN
FY2024–2033
10YEARCIP
Council Agenda 8-1-2023 12.A-9
Attachment 1A
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August1,2023CityCouncilReviewandApproval,FinalCapitalImprovementPlan June13,2023PlanningCommissionReview
June7,2023StaffFinalReview

Council Agenda 8-1-2023 12.A-10
Attachment 1A
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CityCouncil

EdWaage,MayorMaryAnnReiss,MayorProTempore

MarciaGuthrie,CouncilMemberStacyInman,CouncilMember

ScottNewton,CouncilMember

Council Agenda 8-1-2023 12.A-11
Attachment 1A
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CityStaff

JorgeE.Garcia
InterimCityManager

BenjaminA.Fine,P.E.
DirectorofPublicWorks/CityEngineer

NadiaFeeser
AdministrativeServicesDirector

MatthewDowning
CommunityDevelopmentDirector

JeffSmith
PoliceChief

GordonJackson
TourismandEventsDirector

DavidFleishman
CityAttorney

PaulLee
FireBattalionChief

Council Agenda 8-1-2023 12.A-12
Attachment 1A
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Council’sVisionforPismoBeach

“Provideasafeplace;maintainitssmallbeachtowncharacter;managegrowth effectively;andenhanceavibranttouristͲbasedeconomy,whilebecomingaworldͲ renownedtouristdestination.”

ͲAdoptedbythePismoBeachCityCouncil
February5,2013
ShellBeachStreetscapeTakenBy:CaronKrauch
Council Agenda 8-1-2023 12.A-13
Attachment 1A
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TableofContents

MapofPismoBeach......................................................................................................................................................................................................1 Introduction...................................................................................................................................................................................................................2 Overview....................................................................................................................................................................................................................2 CapitalProjectDefinition...........................................................................................................................................................................................2 CIPDevelopmentProcess..........................................................................................................................................................................................3 Funding......................................................................................................................................................................................................................3 CapitalImprovementProjectCategories...................................................................................................................................................................6 ProjectsBudgetedorInProgress.................................................................................................................................................................................10 BluffProtection....................................................................................................................................................................................................10 Parking.................................................................................................................................................................................................................11 Parks.....................................................................................................................................................................................................................11 PublicFacilities.....................................................................................................................................................................................................12 StreetsandTransportation..................................................................................................................................................................................13 Technology...........................................................................................................................................................................................................14 Utilities.................................................................................................................................................................................................................15 FiscalYear2024............................................................................................................................................................................................................17 Drainage...............................................................................................................................................................................................................17 Parks.....................................................................................................................................................................................................................17 Promenades/BeachAccess..................................................................................................................................................................................17 PublicFacilities.....................................................................................................................................................................................................17 Restrooms............................................................................................................................................................................................................18 StreetsandTransportation..................................................................................................................................................................................18 Council Agenda 8-1-2023 12.A-14
Attachment 1A
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Technology...........................................................................................................................................................................................................18 Utilities.................................................................................................................................................................................................................18 FiscalYear2025............................................................................................................................................................................................................19 Drainage...............................................................................................................................................................................................................19 Parks.....................................................................................................................................................................................................................19 Promenades/BeachAccess.................................................................................................................................................................................19 StreetsandTransportation..................................................................................................................................................................................19 Technology...........................................................................................................................................................................................................20 Utilities.................................................................................................................................................................................................................20 FiscalYear2026............................................................................................................................................................................................................21 BluffProtection....................................................................................................................................................................................................21 Drainage...............................................................................................................................................................................................................21 Parks.....................................................................................................................................................................................................................21 Promenades/BeachAccess..................................................................................................................................................................................21 PublicFacilities.....................................................................................................................................................................................................21 StreetsandTransportation..................................................................................................................................................................................21 Technology...........................................................................................................................................................................................................22 Utilities.................................................................................................................................................................................................................23 FiscalYear2027............................................................................................................................................................................................................24 BluffProtection....................................................................................................................................................................................................24 Drainage...............................................................................................................................................................................................................24 Parks.....................................................................................................................................................................................................................24 Promenades/BeachAccess.................................................................................................................................................................................24 PublicFacilities.....................................................................................................................................................................................................24 StreetsandTransportation..................................................................................................................................................................................24 Council Agenda 8-1-2023 12.A-15
Attachment 1A
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Technology...........................................................................................................................................................................................................25 Utilities.................................................................................................................................................................................................................25 FiscalYear2028............................................................................................................................................................................................................26 BluffProtection....................................................................................................................................................................................................26 Drainage...............................................................................................................................................................................................................26 Parks.....................................................................................................................................................................................................................26 Promenades/BeachAccess.................................................................................................................................................................................26 PublicFacilities.....................................................................................................................................................................................................26 StreetsandTransportation..................................................................................................................................................................................27 Technology...........................................................................................................................................................................................................27 Utilities.................................................................................................................................................................................................................27 FiscalYear2029............................................................................................................................................................................................................29 BluffProtection....................................................................................................................................................................................................29 Drainage...............................................................................................................................................................................................................29 Parks.....................................................................................................................................................................................................................29 Promenades/BeachAccess.................................................................................................................................................................................29 PublicFacilities.....................................................................................................................................................................................................29 StreetsandTransportation..................................................................................................................................................................................29 Utilities.................................................................................................................................................................................................................30 FiscalYear2030............................................................................................................................................................................................................31 BluffProtection....................................................................................................................................................................................................31 Drainage...............................................................................................................................................................................................................31 Parks.....................................................................................................................................................................................................................31 Promenades/BeachAccess.................................................................................................................................................................................31 StreetsandTransportation..................................................................................................................................................................................31 Council Agenda 8-1-2023 12.A-16
Attachment 1A
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Technology...........................................................................................................................................................................................................31 Utilities.................................................................................................................................................................................................................32 FiscalYear2031............................................................................................................................................................................................................33 BluffProtection....................................................................................................................................................................................................33 Drainage...............................................................................................................................................................................................................33 Parks.....................................................................................................................................................................................................................33 Promenades/BeachAccess.................................................................................................................................................................................33 StreetsandTransportation..................................................................................................................................................................................33 Technology...........................................................................................................................................................................................................33 Utilities.................................................................................................................................................................................................................33 FiscalYear2032............................................................................................................................................................................................................35 BluffProtection....................................................................................................................................................................................................35 Drainage...............................................................................................................................................................................................................35 Parks.....................................................................................................................................................................................................................35 Promenades/BeachAccess.................................................................................................................................................................................35 Promenades/BeachAccess.................................................................................................................................................................................35 PublicFacilities.....................................................................................................................................................................................................35 StreetsandTransportation..................................................................................................................................................................................36 Utilities.................................................................................................................................................................................................................36 FiscalYear2033............................................................................................................................................................................................................37 BluffProtection....................................................................................................................................................................................................37 Drainage...............................................................................................................................................................................................................37 Parks.....................................................................................................................................................................................................................37 Promenades/BeachAccess.................................................................................................................................................................................37 StreetsandTransportation..................................................................................................................................................................................37 Council Agenda 8-1-2023 12.A-17
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage1Introduction MapofPismoBeach

ThisPageLeftBlankForDuplexPrinting

MapUsedbyPermission~©2014~WelcomeMediaLLC~805927Ͳ1382~WelcomeMap.biz Council Agenda 8-1-2023 12.A-19
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage2Introduction
Introduction

Overview
TheTenͲYearCapitalImprovementPlan(CIP)isoneofthemostimportantplanningprocessesanddocumentsfortheCityofPismoBeach.Thisplannotonly identifiestheimmediateneedsbutalsoseekstocapturethelongͲtermcapitalneedsoftheCity.TheCIPisanimportantplanningdocumentthatisupdatedbiennially andsubjecttochangeastheneedsoftheCitybecomemoredefinedandindividualprojectsmovealongintheirrespectiveplanning,budgetingandconstruction processes.

TheeffectiveuseofaCIPprocessprovidesforconsiderableadvanceprojectidentificationandneedsassessment,planning,evaluation,scopedefinition,design, publicdiscussion,costestimatingandfinancialplanning.
TheobjectivesusedtodeveloptheCIPinclude:

x TopreserveandimprovetheinfrastructureofPismoBeachthroughcapitalassetconstruction,rehabilitationandmaintenance; x Tomaximizetheusefullifeofcapitalinvestmentsbyschedulingmajorrenovationsandmodificationsattheappropriatetimeinthelifecycleofthefacility; x Toidentifyandexaminecurrentandfutureinfrastructureneedsandestablishprioritiesamongprojectssothatavailableresourcesareusedtothe community’sbestadvantage;and
x Toimprovefinancialplanningbylookingaheadtomajorexpenditurestoallowtimetoidentifyfundingsources.
TheCIPistheprimaryinstrumentforplanningthefundingandtimingoftheneedsandprioritiesthathavebeenapprovedbytheCityCouncil.
CapitalProjectDefinition
Capitalprojectsaretypicallyprojectsthatleadtotheacquisition,construction,improvementorextensionoftheusefullifeofcapitalassets.Capitalassetsinclude butarenotlimitedtoland,facilities,buildings,parks,playgroundequipment,streets,bridges,water,wastewaterandstormdraininfrastructure,technologysystems andequipment,trafficcontroldevicesandmanyotheritemsthatdeliverapublicbenefitforaprolongedperiodoftime.
Capitalexpendituresandoperatingexpendituresareprimarilydifferentiatedbytwocharacteristics:dollaramountoftheexpenditureandtheusefullifeoftheasset acquired,constructed,ormaintained.Capitalexpenditurestypicallyenhance,acquireorextendtheusefullifeofassetsthroughavarietyofactivities.Activities thatareassociatedwithcapitalprojectsinclude:landacquisition,feasibilityanddesignstudies,planning,design,construction,rehabilitation,enterprisetechnology acquisition,andprojectImplementation.Ingeneral,capitalprojectsintheCIP: x Haveatotalprojectcostintherangeof$25,000ormore; x Consistofconstruction,renovation,rehabilitation,conversionordemolitionofinfrastructureorfacilities; Council Agenda 8-1-2023 12.A-20
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage3Introduction
x Haveaminimumusefullifeofthreeyears,significantlyextendtheusefullifeofacapitalasset,orsignificantlyalterthenature,characteroruseofanasset.
CIPDevelopmentProcess
Capitalprojectsoriginatefromavarietyofsources.CityCouncilͲappointedcommissions,advisorygroups,andtaskforcestypicallyadvisetheCityCouncilordevelop longͲtermplansthatrecommendcertaintypesofimprovements.Insomecases,individualresidentsrequestimprovementstotheirstreets,playgroundsorother Cityfacilities.NeighborhoodassociationsandbusinessgroupsmayalsosuggestprojectsandworkwithCitystaffonprojects.Someprojectsareinitiatedbystaff basedonCityadoptedmasterplans,suchastheCompleteStreetsMasterPlanortheStormWaterMasterPlan,whileotherprojectsarebroughtforwardbystaff basedonknowledgeoftheCity’sneedsorotherneedsidentifiedwhileworkingonanotherproject.Typically,moreprojectsareproposedthantheavailabilityof resourcestocompletethem.Therefore,theprojectsareoftenprioritizedbasedontheCityCouncil’sgoals,directionsandvisions,alongwiththeCity’sabilityto fundthemcoupledwithstaff’sabilitytocompletetheminatimelymanner.
TheCIPwasdraftedlargelybytheDirectorofPublicWorksandthendistributedtotheDepartmentHeadteamforreview.ThisgaveeverydepartmentintheCity theopportunitytoweighinontheprojectsincludedintheCIPaswellastheirpriority.OncetheDepartmentHeadteamfinishedtheirreviewsandtheircomments wereincorporatedintotheplan,itwaspresentedtothePlanningCommissioninorderforthemtoensureconsistencywiththeCity’sGeneralPlan.Thisalsoallowed forthePlanningCommissionandthepublicachancetoprovidecommentsbeforetheCIPwaspresentedtotheCityCouncil.Thesefinalcommentswerethen consideredandincorporatedintotheplanpriortotheplanbeingpresentedtotheCityCouncil.TheCityCouncil,aswellasthepublic,thenhadachancetoprovide commentstobeincludedintotheplanpriortopotentialadoptionbytheCityCouncil.
Funding
Therearetwodistinctstrategiesforfinancingcapitalprojects,eachwiththeiradvantagesanddisadvantages.OnemethodispayͲasͲyouͲgo(payͲgoorcash)the otherispayͲasͲyouͲuse(payͲuseordebt).UnderthepayͲgomodelprojectsarecompletedwithfundsthatarecurrentlyavailableratherthanborrowingthefunds orfinancingtheprojectthroughsomeformofdebtservice.Typically,underapayͲgofinancialmodelaprojectisidentifiedbytheCityandfundsaresavedspecifically forthatproject.OncesufficientfundshavebeensavedtheCitywillcommencewiththeproject.PayͲgofinancingisafundingstrategythatisusefulforlowercost repairsandmaintenanceprojectsorthepurchaseoflowercostequipment.UnderthepayͲusemodelprojectsarecompletedbasedontheirpriorityandthe availabilityoftheCitytoborrowthenecessaryfundstocompletetheproject.
PayͲgogenerallysavestheCityfinancingchargesaswellasstafftimetoacquirethefunding,whereaspayͲusecanstabilizetaxratesandimprove“generational equality”(thatisallusersofalongͲtermcapitalprojecthelptopayitscosts,notjustthecurrentusers).Grantscanbeandoftenareusedinconjunctionwithboth models.TheCityofPismoBeachusesamixofthetwomethodsdependingonvariousfactorsincludingbutnotlimitedto:interestrates,availabilityofdebtservice, theCity’sannualrevenueandthesizeandscopeoftheproposedprojects.
TheCityhasfourenterprisefundsthatcontributetocapitalprojectswhichare:water,wastewater,pier,andparking.Typicallyprojectsrelatedtothoseareasare fundedbytheirenterprisefund,easingtheburdenofthegeneralfundandmakingtheusersofthoseassetspayfortheirinstallationandmaintenance.Inaddition, theCityhastwointernalservicefunds,themotorvehicleandtechnologyservicefund,bothofwhicharesupportedbytransfersfromotherCityfunds.
Council Agenda 8-1-2023 12.A-21
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage4Introduction
TheProjectsCompletedintheLastTwoYearsincludesvariousprojectsthatwerecompletedandlistedintheprevious10ͲyearCIPPlandated2021.Thefirsttwo fiscalyearsoftheplanarebudgetedintheFY2024andFY2025AdoptedBudgets.Thefuturefiscalyearsincludedestimatedcostsandpotentialfundingsources, allpayͲasͲyouͲgofundingatthistimebutarenotguaranteedtobesupportedbythosefundsdependingontheiravailability.Ifafundingsourcecouldnotbe identified,theprojectwaslistedintheGeneralFund.However,thisissubjecttochangedependingontheprojectsthatCouncilultimatelyapprovesandthefunds thatareavailable.Pleasenotethatgrantfundswillneedtobesecuredanddonotincludeactualgrantawards.Thefollowingtableliststhevariouspotentialfunding sourcesforallthecapitalprojects.Thistableisfollowedbyapiechartillustratingthepercentageofeachfundingsourcesupportingtheentire10ͲyearCIPplan.
FY2023throughFY2033CapitalImprovementProjectsByFundingSource

FundingSource FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 10YearTotal HousingInLieuFee 2,519,846$Ͳ$ ParkingEnterpriseFund 3,686,231Ͳ AssessmentDistrictfunds 85,000Ͳ Bondproceeds 41,265,00041,265,000
CapitalProjectsFund 68,532Ͳ CirculationFeeFund 211,000150,000150,000 CleanWaterStateRevolvingFundloan 174,240Ͳ COPSGrant 278,660Ͳ
DevelopmentImpactFees 300,000300,000 FederalGrants 578,704Ͳ
FEMAGrant 70,824Ͳ
FWHAGrant 2,252,886Ͳ
GasTaxFund 65,231150,000250,000250,000650,000 GeneralFund 15,635,18312,642,710315,0001,775,9502,150,950585,9505,280,9503,135,950630,950630,950180,95027,330,310 Grants 500,000900,0001,400,000 HalfͲCentSalesTaxFund 5,454,098300,0002,210,0001,750,0001,250,000200,000200,0005,910,000 LocalTransportationFund 168,1501,000,000500,0001,500,000 LodgingBusiness(LBID)Fund 300,0001,200,000125,0001,325,000 MiscellaneousRevenues 1,284,319Ͳ MotorVehicleReplacementFund 114,915120,000100,000120,000340,000 ParkDevelopmentFund 241,01280,000100,000185,0002,150,000100,0002,615,000 ParkingEnterpriseFund 500,0004,760,0004,760,000 PierEnterpriseFund 250,000250,000500,000 TechnologyServicesFund 467,77440,00025,0004,605,00020,000200,000101,686125,0005,116,686 WastewaterEnterpriseFund 7,562,585350,0009,542,00090,000169,00062,00062,00062,00062,00062,00010,461,000 WaterEnterpriseFund 4,927,4071,210,0002,050,0005,628,4502,209,250605,296509,261509,261509,261509,261509,26114,249,301 Total46,646,596$61,797,710$5,475,000$25,171,400$4,655,200$5,810,246$6,302,211$4,808,897$1,322,211$1,202,211$1,327,211$117,872,297$ Council Agenda 8-1-2023 12.A-22
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage5Introduction

Bondproceeds
35%
GeneralFund
23%
WaterEnterprise
Fund
12%
Wastewater
EnterpriseFund
9%
HalfͲCentSalesTaxFund
5%
TechnologyServicesFund
4%
ParkingEnterpriseFund
4%
ParkDevelopmentFund
2%
LocalTransportationFund
1%
Grants
1%
LodgingBusiness(LBID)Fund
1%
GasTaxFund
1%
Pier
Enterpris
eFund
0%
MotorVehicle
ReplacementFund
0%
Development
ImpactFees
0%CirculationFeeFund
0%
Ten Year Total ofCapitalImprovementProjectsbyFundingSource Council Agenda 8-1-2023 12.A-23
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage6Introduction

CapitalImprovementProjectCategories
TheCity’sCIPprojectslistedinthisreporttotal$118million.ThethreelargestprojectsintheCIParethePublicSafetyCenterat$41million,theCityofPismoBeach’s shareofCentralCoastBlueat$10million,andAdvancedMeteringInfrastructureprojectat$5million.Afterremovingthesethreelargeprojects,thetotalamount ofprojectsis$53million,orabout$5millionperyearonaverage,fluctuatingfrom$1millionto$12milliondependingonthemixofprojectsthatyear.Themost significantCIPprojectisthePublicSafetyFacilityProjectof$41million,whichwouldlikelybesupportedbybondproceedsifconstructionoftheprojectwereto moveforwardinFY2024.ThesecondlargestprojectisCentralCoastBlueat$10million,supportedbytheWaterandWastewaterEnterpriseFunds,bondproceeds, andgrants.

ShellBeachStreetscapeTakenBy:CaronKrauch
Council Agenda 8-1-2023 12.A-24
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage7Introduction
ThelargestcategoriesofprojectsareforthePublicFacilities,whichincludesthePublicSafetyFacility,followedbyUtilitiesprojects,includingCentralCoastBlueand theAdvancedMeteringInfrastructureprojects.Thisisfollowedby$12millionforstreetsandtransportationprojects,$8millionforparksprojects,and$6million forpromenades/beachaccessprojects.Itshouldbenotedthatthetypesofprojectsarebasedonthebestfitandmaycovermultipleprojecttypes.
ThefollowingtableliststhetypesofprojectsandtheirtotalamountsbyfiscalyearforFY2024throughFY2033.Thistableisfollowedbyapiechartillustratingthe typesofprojectsovertheentire10ͲyearCIP.

FY2023throughFY2033CapitalImprovementProjectsByProjectType

Category FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 10YearTotal BluffProtection 5,094,845$50,000$50,000$50,000$50,000$50,000$50,000$50,000$50,000$400,000$ Drainage 75,00060,00045,95045,95045,95045,9503,045,950495,95045,95045,9503,952,600 Parking 3,861,231Ͳ
Parks 912,5485,375,000290,00040,000185,0002,150,00045,000100,00045,00045,00045,0008,320,000 Promenades/BeachAccess 200,000125,00010,00010,000210,0005,260,00010,00010,000210,000260,0006,305,000 PublicFacilities 7,614,94153,175,0001,100,0001,165,000300,000100,000100,00055,940,000 Restrooms 1,200,0001,200,000
StreetsandTransportation 15,252,512375,0002,700,0004,030,000880,0002,180,000230,000930,00030,000180,000230,00011,765,000 Technology 1,246,287187,710100,0004,725,00020,000200,000101,686120,000125,0005,579,396 Utilities 12,664,2321,210,0002,200,00015,170,4502,299,250674,296571,261571,261571,261571,261571,26124,410,301 TotalAllCategories 46,646,596$61,797,710$5,475,000$25,171,400$4,655,200$5,810,246$6,302,211$4,808,897$1,322,211$1,202,211$1,327,211$117,872,297$ Council Agenda 8-1-2023 12.A-25
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage8Introduction

PublicFacilities
48%
Utilities
21%
Streetsand
Transportation
10%
Parks
7%
Promenades/
BeachAccess
5%
Technology
5%
Drainage
3%Restrooms
1%BluffProtection
0%
10Year Total ofCapitalImprovementProjectsbyCategory Council Agenda 8-1-2023 12.A-26
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage9Introduction

TotheCitizensofPismoBeach:

IamhonoredtopresenttheCity’sadoptedFiscalYear(FY)2024andFY2025TenͲYearCapitalImprovementPlan(CIP).Thisplanfocusesoncommunityenhancement andstrikesabalancebetweenmaintainingourinfrastructureandmakingstrategicinvestmentsthatwillhelpourcommunitygrowandprosper.ThisCIPlooksata planningperiodoftenyearsallowingtheCitytotakeadvantageoflongͲrangeplanning,financialforecastingandfundingoptionsforanumberofmajormultiͲyear projects.TakingalongͲtermviewoftheCity’sneedsalsoallowsustomakeabetterconnectionbetweentheCity’smasterplansandtheassociatedcapitalinvestment neededtorealizetheseplans,allwhilebalancingthecurrentneedsoftheCity.
HighlightsoftheadoptedCIPinclude:neighborhoodandqualityoflifeenhancements,publicsafety,drainage,andwaterandwastewatersystemimprovements. ThisplancontinuesinvestmentforCentralCoastBlue,whichwillprovidethefirstnewsourceofwatertoourCityinover20years(pleasesee www.centralcoastblue.com formoreinformation).This10ͲyearCIPalsocontainsmanyprojectsthathighlighttheCityCouncil’scommitmenttoimproving, revitalizing,andbeautifyingourcommunity.Inaddition,thePublicSafetyFacility,willprovideourcommunitywithanewstateoftheartfireandpolicestationsand emergencyoperationscenter.

TheCityCouncilalongwiththeiradvisorybodiesandstafflookforwardtocompletingtheprojectspresentedinourCIPaswecontinuetobuildandstrengthenour community.OnbehalfoftheCityCouncil,IwouldliketothankeverybodyinvolvedinthecreationofthisplanincludingbutnotlimitedtoCitystaff,theExecutive Team,theParks,RecreationandBeautificationCommission,thePlanningCommission,theTrafficSafetyCommittee,theParkingAdvisoryCommitteeandespecially thepublic,whomweallserve.

Sincerely,

BenjaminA.Fine,P.E.

DirectorofPublicWorks/CityEngineer
PierPlazaTakenBy:CaronKrauch
Council Agenda 8-1-2023 12.A-27
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage10ProjectsBudgetedorInProgress ProjectsBudgetedorInProgress

CategoryProject
DescriptionDescriptionofImprovementFunding
Source
FY2023
Budget
Requested
By
Useful
Life
Bluff
Protection
OceanBlvd
Improvements
Project
CompletethewalkwaybetweenOceanBlvdandVistaDel
MarincludingADAimprovements.OceanBlvdbluff
stabilization,MorroStairsReplacement,Morrostormdrain outfallreplacementandCliffAvestormdrainrepair.
GeneralFund$1,486,816PublicWorks30Years
Bluff
Protection
OceanBlvd
Improvements
Project
CompletethewalkwaybetweenOceanBlvdandVistaDel
MarincludingADAimprovements.OceanBlvdbluff
stabilization,MorroStairsReplacement,Morrostormdrain outfallreplacementandCliffAvestormdrainrepair.
FWHAGrant$2,252,886PublicWorks30Years
Bluff
Protection
OceanBlvd
Improvements
Project
CompletethewalkwaybetweenOceanBlvdandVistaDel
MarincludingADAimprovements.OceanBlvdbluff
stabilization,MorroStairsReplacement,Morrostormdrain outfallreplacementandCliffAvestormdrainrepair.
FEMAGrant$70,824PublicWorks30Years
Bluff
Protection
OceanBlvd
Improvements
Project
CompletethewalkwaybetweenOceanBlvdandVistaDel
MarincludingADAimprovements.OceanBlvdbluff
stabilization,MorroStairsReplacement,Morrostormdrain outfallreplacementandCliffAvestormdrainrepair.
Miscellaneous
Revenues$1,284,319PublicWorks30Years
Council Agenda 8-1-2023 12.A-28
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage11ProjectsBudgetedorInProgress CategoryProject
DescriptionDescriptionofImprovementFunding
Source
FY2023
Budget
Requested
By
Useful
Life
Parking
AddieStreet
Parking&
Access
Improvements
ConstructadditionaldrivewaytotheAddieStreetParking allowingforadditionalonstreetparkingonAddieStreet pastwherethebollardsarecurrentlylocated
Parking
Enterprise
Fund
$100,000PublicWorks25Years
ParkingParkingGarageAcquirepropertyforapotentialparkinggarage Parking
Enterprise
Fund
$2,510,231Management
ServicesN/A
ParkingParkingKiosk
MachinesInstallParkingkioskmachinesonPriceStreet Parking
Enterprise
Fund
$326,000Police5years
ParkingParkingLot
ConstructionConstructnewparkinglotsatsightstobedetermined Parking
Enterprise
Fund
$750,000CityCouncil50Years
ParkingShellBeachParking
LotBuildaparkinglotfortheShellBeachtenniscourtsGeneralFund$175,000CityCouncil20Years Parks
Chumashand
PalisadesPark
Improvements
ReplaceChumashParksplaystructuresandsoftfallGeneralFund$347,261Community Development15Years
Parks
Chumashand
PalisadesPark
Improvements
ReplacePalisadesparkequipmentandADAimprovements
Park
Development
Fund
$86,925Community
Development50Years
ParksParkSignUpdatesInstallnewparkentrance/identificationandwayfinding signsGeneralFund$143,275PublicWorks25Years
Parks
Price
Hist.Park/Meherin
House
Phase4improvements(newporchesw/accessibleramps
forPrice&MeherinHouses,ornamentallandscaping&
irrigationforPrice&MeherinHouses,memorialorchard expansion)
Park
Development
Fund
$94,087Friendsof
PriceHouse25Years
ParksSouthPalisades
Workout/Trail
InstalloutdoorworkoutstationsatSouthPalisadesPark andtrail
Park
Development
Fund
$60,000CityCouncil15Years
Council Agenda 8-1-2023 12.A-29
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage12ProjectsBudgetedorInProgress CategoryProject
DescriptionDescriptionofImprovementFunding
Source
FY2023
Budget
Requested
By
Useful
Life
ParksSpyglassDogParkInstalladogparkatSpyglass,includingchainlinkfence, benches,muttmittstations,trashGeneralFund$75,000CityCouncil20Years ParksWaterbottlefilling
stations
Installwaterbottlefillingstationstoallresidentialparks thatalreadyhavewaterfountains(Spyglass,Dinosaur
Caves,Chumash,Highland,Boosinger,Palisades)
GeneralFund$106,000CityCouncil10Years
PublicFacilities
AffordableHousing
2655ShellBeach
Road
Contributetoaffordablehousingat2655ShellBeachRoadHousingIn LieuFee$1,000,000Community
Development55years
PublicFacilities
BelloBridgeDe
AnzaTrail
Extension
BuildatrailconnectingtheDeAnzaTrailtotheBelloBridge PathwayGeneralFund$90,000CityCouncil40Years
PublicFacilitiesBelloVetsHallGas
LineReplacegaslinesupplyingtheBelloVetsHallGeneralFund$45,000PublicWorks30Years PublicFacilitiesChapmanHouse
Improvements
VariousCapitalImprovementsatChapman,windows,
UpgradedexteriorportͲoͲletsGeneralFund$938,209PublicWorks10Years PublicFacilitiesCityHallSecurity
Doors
VariousCityHallDownstairsImprovementsforsafetyand accessibilityGeneralFund$50,000Management
Services20Years
PublicFacilitiesFY17Rainstorm
RepairstormdrainoutfalladjacenttoTheDolphinBayand restorebluffdamagewhichresultedfromtheFY2017
Rainstorm
GeneralFund$284,010PublicWorks25Years
PublicFacilitiesHinds/OceanView
PedPath
ConstructapedestrianpathconnectingHindsAvenueto OceanViewAvenue
HalfͲCent
SalesTaxFund$180,000PublicWorks50Years
PublicFacilitiesJamesWay
Beautification
Plantdroughttolerantnativelandscapingintreewells, installnewtrashcans,installart,fixbrokentreewells– withPublicworkshop,adoptͲaͲtreeͲwellprogram
GeneralFund$290,135CityCouncil20Years
PublicFacilitiesPolice/Parking
SubstationRemodelthepolice/parkingsubstation
Parking
Enterprise
Fund
$500,000CityCouncil20Ͳ30
Years
PublicFacilitiesPolice/Parking
SubstationRemodelthepolice/parkingsubstationGeneralFund$250,000CityCouncil20Ͳ30 Years
Council Agenda 8-1-2023 12.A-30
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage13ProjectsBudgetedorInProgress CategoryProject
DescriptionDescriptionofImprovementFunding
Source
FY2023
Budget
Requested
By
Useful
Life
PublicFacilitiesPSHH50Unit855
4thStreet
ContributetoPeoplesSelfHelp50Ͳunitaffordablehousing complexat8554thStreet
HousingIn
LieuFee$1,519,846Community
Development55years
PublicFacilitiesPublicSafety
Facility
Feasibility/DesignofanewfirestationonBelloand
reconfiguretheexistingfirestationandpolicestationintoa largerpolicefacility
GeneralFund$2,467,741CityCouncil50Years
Streetsand
TransportationBelloBridgeFenceBuildfencingnearBelloBridgeGeneralFund$30,000PublicWorks20Years Streetsand
Transportation
BelloBridge
Replacement
ReplacetheBelloStreetbridgewithanewbridgethathas dedicatedbikeandpedestrianpathsFederalGrants$578,704PublicWorks7Years Streetsand
Transportation
FY2022Paving
ProjectFY2022PavingProjectGeneralFund$8,471,797PublicWorks7–10 Years
Streetsand
Transportation
FY2022Paving
ProjectFY2022PavingProjectHalfͲCent
SalesTaxFund$4,885,098PublicWorks7–10
Years
Streetsand
Transportation
FY2022Paving
ProjectFY2022PavingProjectGasTaxFund$65,231PublicWorks7–10 Years
Streetsand
Transportation
FY2022Paving
ProjectFY2022PavingProject
Local
Transportation
Fund
$168,150PublicWorks7–10
Years
Streetsand
Transportation
FY2022Paving
ProjectFY2022PavingProject
Lodging
Business
Improvement
DistrictFund
$300,000PublicWorks7–10
Years
Streetsand
Transportation
OverlaysͲSlurries
06Ͳ09
LocationstobedeterminedbythePavementManagement
Program.Slurry,overlaysandreplacementsperPMP
recommendations.
Assessment
Districtfunds$85,000PublicWorks7Years
Streetsand
Transportation
PriceCanyonSlope
Repair
PriceCanyonRoadSlopeRepairdamagedfromJanuary
2017storms
Capital
ProjectsFund$68,532PublicWorks10Ͳ20
Years
Streetsand
Transportation
Signalize
Bello/PriceCanyon
Rddesign
DesigntheSignalforBello/PriceCanyonRoadintersection, willincludebikepath&ADA
HalfͲCent
SalesTaxFund$389,000PublicWorks30Years
Council Agenda 8-1-2023 12.A-31
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage14ProjectsBudgetedorInProgress CategoryProject
DescriptionDescriptionofImprovementFunding
Source
FY2023
Budget
Requested
By
Useful
Life
Streetsand
Transportation
Signalize
Bello/PriceCanyon
Rddesign
DesigntheSignalforBello/PriceCanyonRoadintersection, willincludebikepath&ADA
CirculationFee
Fund$211,000PublicWorks30Years
TechnologyDigitalVideo
Storage
UpgradeofthecapacityoftheCity'sdigitalvideostorageto meetnewstatestandardsGeneralFund$220,000Administrative Services5years
TechnologyElectronicPlan
CheckEquip
Equipmenttomaketheelectronicplancheckprocessmore efficientandprovideincreasedcustomerservice
Technology
ServicesFund$60,000Community
Development5years
Technology
Financial
Management
System
ImplementationofelectronictimecardsTechnology
ServicesFund$77,574Administrative
Services10years
TechnologyMobileData
Computers
ReplacementofallcomputersinPolicevehiclestoensure standardization
MotorVehicle
Replacement
Fund
$114,915Police5years
TechnologyPermitting
softwareupgrade
ReplacementorenhancementoftheCity'spermitting
software
Technology
ServicesFund$175,000Community
Development10years
TechnologyPoliceCAD/RMS
ReplacementoftheCity'sComputerAidedDispatchand
RecordsManagementSystemwhichprovidesmostofthe
PoliceDepartment’selectronicworkflows
COPSGrant$278,660Police10years
TechnologyRadioSystem
ReliabilityUpgrade
Replacementofsinglepointoffailureequipmentforallof theCity’sradiochannels
Technology
ServicesFund$60,000Police12years
TechnologySecurityCamera
System
ExpandingtheCity'ssurveillancecamerasystemtocover additionalfacilitiesandintersectionsGeneralFund$164,937PublicWorks, Police8years
TechnologyServer
Replacement
ReplacementoftheCity'sserversusedtohostallcritical onsitecomputersystems
Technology
ServicesFund$80,000Administrative
Services5years
TechnologyServerUpgrades
UpgradingtheoperatingsystemsoftheCity'svirtual
serverstoprovidethelatestcybersecuritypatchesand support
Technology
ServicesFund$15,200Administrative
Services5years
Council Agenda 8-1-2023 12.A-32
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage15ProjectsBudgetedorInProgress CategoryProject
DescriptionDescriptionofImprovementFunding
Source
FY2023
Budget
Requested
By
Useful
Life
UtilitiesBoosterStation
VFD's
Replacemiscellaneousequipmentrelatedtowatersystem operations
Water
Enterprise
Fund
$74,235PublicWorks9Years
UtilitiesCentralCoastBlueConstructoffsitefulladvancetreatmentplantand groundwaterinjectwells
Water
Enterprise
Fund
$2,080,716PublicWorks30Years
UtilitiesCentralCoastBlueConstructoffsitefulladvancetreatmentplantand groundwaterinjectwells
Wastewater
Enterprise
Fund
$5,036,845PublicWorks30Years
UtilitiesCharlesStreet
ReservoirPerformmaintenancetoCharlesStreetReservoir Water
Enterprise
Fund
$1,803,500PublicWorks10Years
UtilitiesFiveCitiesLift
Station
ConstructanewliftstationtoreplacethecurrentFive CitiesLiftStation
CleanWater
State
Revolving
Fundloan
$174,240PublicWorks20Years
UtilitiesInflow/InfiltrationIdentifyandrepairsewerlineareasaffectedbyInflowand Infiltration
Wastewater
Enterprise
Fund
$111,817PublicWorks30Years
UtilitiesNewProduction
WellNewProductionWellforwatersupplyredundancy
Water
Enterprise
Fund
$500,000PublicWorks30Years
UtilitiesOutletCenter
RampWaterlines
Replaceexisting8”waterlinewith12”from4thStreetto OutletCenterramps
Water
Enterprise
Fund
$410,800PublicWorks20Years
UtilitiesSCADAͲautomated
securitysysSCADAͲautomatedsecuritysystems
Water
Enterprise
Fund
$52,994PublicWorks10Years
UtilitiesSCADAͲautomated
securitysysSCADAͲautomatedsecuritysystems
Wastewater
Enterprise
Fund
$52,994PublicWorks10Years
Council Agenda 8-1-2023 12.A-33
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage16ProjectsBudgetedorInProgress CategoryProject
DescriptionDescriptionofImprovementFunding
Source
FY2023
Budget
Requested
By
Useful
Life
Utilities
ShellBeach
Reservoir1
Replacement
ReplaceShellBeach1ReservoirandOSHAupgradestoall waterreservoirs
Water
Enterprise
Fund
$5,162PublicWorks10Years
UtilitiesTrestleRehabRehabilitateToucanTerracesewertrestleandgravitylines Wastewater
Enterprise
Fund
$293,792PublicWorks15Years
UtilitiesWWGritRemovalGritremovalbetweenparshallflumeandheadworks Wastewater
Enterprise
Fund
$20,000PublicWorks7Years
UtilitiesWWTP
Improvements
Solidshandlingupgradesincludingrehabilitationofthebelt press,reconstructionoftheDAFTunit,cleanoxidation ditches,rehabilitationoftheclarifiersanddigester#2, demolitionofdigester#1,constructionofsteelbuildingto houseVactortruck,constructionofretainingwalltoallow forbetterutilizationofspace,expansionofdumppit,and paveaportionofthecorporationyard
Wastewater
Enterprise
Fund
$2,047,136PublicWorks20Years

Council Agenda 8-1-2023 12.A-34
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage17Year1–FiscalYear2024 FiscalYear2024

CategoryProject
Description
DescriptionofImprovementFunding
Source
AmountRequested
By
Useful
Life
DrainageDrainageStudy
Updatethe2005MasterDrainagePlanforHeightsand
Downtown,createaShellBeachDrainageMasterPlan,
studyexistingdrainageonPriceCanyon
GeneralFund$75,000PublicWorks20Years
Parks
Chumash&
PalisadesPark
Improvements
ChumashandPalisadesParkImprovementsreplaceplay
structuresGeneralFund$1,720,000CityCouncil15Years Parks
Chumash&
PalisadesPark
Improvements
ChumashandPalisadesParkImprovementsreplaceplay
structures
Park
Development
Fund
$80,000CityCouncil15Years
ParksJamesWay
BeautificationJamesWayBeautificationGeneralFund$2,500,000CityCouncil50Years Parks
PalisadesSports
Courts
Restroom/Parking
ShellBeachParkingLot(PalisadesSportsCourts
Restroom/Parking)GeneralFund$1,000,000CityCouncil20Years ParksSpyglassDogParkConstructadogparkwithinthecurrentSpyglassPark grassyareaGeneralFund$75,000CityCouncil25Years Promenades/B
eachAccess
PierStructural
AnalysisReport
Update
PerformastructuralanalysisofthePiertodeterminehow thepierisagingandtoseewhatrepairsifanyare
necessary.Requiredevery4yearsperleaseagreement
withtheStateofCalifornia.Nextinspection2032.
GeneralFund$200,000PublicWorks4Years
PublicFacilitiesCityHallExterior
Repair
PainttheexteriorofCityHall,includingrepairofany damagedwood,replacescreens,etc.GeneralFund$125,000PublicWorks10years PublicFacilitiesPolice/Parking
SubstationPoliceParkingAnnex
Parking
Enterprise
Fund
$760,000CityCouncil20Years
Council Agenda 8-1-2023 12.A-35
Attachment 1A
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CityofPismoBeach–CapitalImprovements&MajorExpendituresPage18Year1–FiscalYear2024 CategoryProject
Description
DescriptionofImprovementFunding
Source
AmountRequested
By
Useful
Life
PublicFacilitiesPolice/Parking
SubstationPoliceParkingAnnexGeneralFund$290,000CityCouncil20Years PublicFacilitiesPublicSafety
Facility
DesignandConstructanewPublicSafetyFacilityforPolice andFirebuildingsGeneralFund$6,435,000CityCouncilN/A PublicFacilitiesPublicSafety
Facility
DesignandConstructanewPublicSafetyFacilityforPolice andFirebuildings
Parking
Enterprise
Fund
$4,000,000CityCouncilN/A
PublicFacilitiesPublicSafety
Facility
DesignandConstructanewPublicSafetyFacilityforPolice andFirebuildings
Bond
proceeds$41,265,000CityCouncilN/A
PublicFacilitiesPublicSafety
Facility
DesignandConstructanewPublicSafetyFacilityforPolice andFirebuildings
Development
ImpactFees$300,000CityCouncilN/A
RestroomsAddieStRestroom
Improvements
OneͲtimeInstalllargerandmoreaestheticallypleasing restroomintheAddieStreetParkingLot
Lodging
Business
Improvement
DistrictFund
$1,200,000
CVB/LBID
Advisory
Board
20Years
Streetsand
Transportation
FY2025Paving
Project
PavingProjectͲyear2ofthePavementManagement
ProgramͲDesign
HalfͲCent
SalesTaxFund$300,000CityCouncil7Years
Streetsand
Transportation
Cypressand
DolliverBridge
Inspection
InspectCypressBridgeWoodenBridgeandDolliverBridge. Nextinspection2032GeneralFund$75,000PublicWorks4Years TechnologyBodyCamera
ReplacementBodyCameraReplacementGeneralFund$42,710Police3years TechnologyFinanceRecordsGL
Payroll
FinanceRecordsRetentionComplianceforGeneralLedger andPayrollGeneralFund$30,000Administrative
Services15years
TechnologyITRoom
ImprovementsCityHallITRoomimprovementsTechnology ServicesFund$40,000Administrative
Services12years
TechnologyPublicSafety
Cameras
IncreasedcoverageforthePublicSafetyCameraSystem, includesnew/replacementcameras,storageofthevideoGeneralFund$75,000Police4years UtilitiesCharlesStreet
Reservoir
CharlesStreetReservoirandBelloReservoirRoof
Replacement
Water
Enterprise
Fund
$1,210,000PublicWorks25Years
Council Agenda 8-1-2023 12.A-36
Attachment 1A
Packet Page 132

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage19Year2–FiscalYear2025 FiscalYear2025

CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
DrainageElPortalOutfallElPortalOutfallHalfͲCent SalesTaxFund$60,000PublicWorks25Years
ParksHinds/OceanView
PedPathHinds/OceanViewPedestrianPathGeneralFund$100,000CityCouncil25years ParksSouthPalisades
Workout/Trail
PurchaseandinstallworkoutequipmentatSouthPalisades ParkGeneralFund$90,000CityCouncil15Years
ParksSouthPalisades
Workout/Trail
PurchaseandinstallworkoutequipmentatSouthPalisades Park
Park
Development
Fund
$100,000CityCouncil15Years
Promenades/
BeachAccess
Downtown
Boardwalk
ExtensionStudy
DowntownBoardwalkExtensionFeasibilityStudybetween MainStreetandWadsworth
Lodging
Business
Improvement
DistrictFund
$125,000CityCouncilN/A
Streetsand
Transportation
CorpYardSlurry
Seal
SlurrysealpavedareasattheCorpYardtopreservethe pavementGeneralFund$50,000PublicWorks7Years
Streetsand
Transportation
CorpYardSlurry
Seal
SlurrysealpavedareasattheCorpYardtopreservethe pavement
Water
Enterprise
Fund
$50,000PublicWorks7Years
Streetsand
Transportation
CorpYardSlurry
Seal
SlurrysealpavedareasattheCorpYardtopreservethe pavement
Wastewater
Enterprise
Fund
$150,000PublicWorks7Years
Streetsand
Transportation
Dolliver/Pomeroy
PedScrambleDolliver/PomeroyPedScrambleHalfͲCent
SalesTaxFund$50,000CityCouncil25Years
Streetsand
Transportation
FY2025Paving
Project
PavingProjectͲyear2ofthePavementManagement
ProgramͲConstruction
HalfͲCent
SalesTaxFund$2,000,000CityCouncil7Years
Streetsand
Transportation
Signalize
Bello/PriceCanyon
RdConstruction
ConstructionofSignalizingtheBello/PriceCanyon
intersectiontoallowforeasiercrossingofPriceCanyon HalfͲCent
SalesTaxFund$100,000CityCouncil25Years
Council Agenda 8-1-2023 12.A-37
Attachment 1A
Packet Page 133

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage20Year2–FiscalYear2025 CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
Streetsand
Transportation
Signalize
Bello/PriceCanyon
RdConstruction
ConstructionofSignalizingtheBello/PriceCanyon
intersectiontoallowforeasiercrossingofPriceCanyonGasTaxFund$150,000CityCouncil25Years Streetsand
Transportation
Signalize
Bello/PriceCanyon
RdConstruction
ConstructionofSignalizingtheBello/PriceCanyon
intersectiontoallowforeasiercrossingofPriceCanyon Circulation
FeeFund$150,000CityCouncil25Years
Technology
Financial
Management
System
ElectronictravelformsandreimbursementprocessTechnology ServicesFund$25,000Administrative
Services10years
TechnologyPublicSafety
Cameras
IncreasedcoverageforthePublicSafetyCameraSystem, includesnew/replacementcameras,storageofthevideoGeneralFund$75,000Police8years UtilitiesAddieStreetForce
MainInstallavalveinthe16"forcemainatAddieSt Wastewater
Enterprise
Fund
$200,000PublicWorks30Years
UtilitiesNewProduction
Well
Constructnewdrinkingwaterproductionwelltoreplace Well23
Water
Enterprise
Fund
$2,000,000PublicWorks30Years
Council Agenda 8-1-2023 12.A-38
Attachment 1A
Packet Page 134

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage21Year3–FiscalYear2026 FiscalYear2026

CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
BluffProtectionBluffErosion
Control
Provideerosioncontrolasneededtoprotectbluffareas fromacceleratederosionbywind,rainandwaveaction.GeneralFund$50,000PublicWorks20Years DrainageStormwater
ManagementPlanCostassociatedwithmaintainingMS4permit.GeneralFund$45,950PublicWorks1Year ParksParkBench
ReplacementsReplacepicnicbenchesatvariousparks.GeneralFund$40,000Recreation15Years Promenades/Be
achAccess
PierPlanking
ReplacementRemoveandreplaceplankingandspikesasneeded.GeneralFund$10,000PublicWorks5Years PublicFacilities
PismoBeach
(Bello)Veterans
HallRehabilitation
VariousinteriorimprovementstointeriorofVetsHallGeneralFund$100,000Recreation10Years PublicFacilitiesPriceStreet
SidewalkPaversInstallPaversinDowntownSidewalksonPriceStreet.GeneralFund$1,000,000PublicWorks15Years Streetsand
Transportation
ADA
Improvements
ConstructimprovementsasidentifiedintheCity’s
transitionplan.GeneralFund$500,000Management
Services30Years
Streetsand
Transportation
RealignFrady
Lane
StraightenFradyLanesoitisroutedbetweenthebaseball fieldsandtherailroadtracks.Repurposeoldroad
alignmentforparking,parkandcorporationyardaccess. HalfͲCent
SalesTaxFund$500,000PublicWorks40Years
Streetsand
Transportation
RealignFrady
Lane
StraightenFradyLanesoitisroutedbetweenthebaseball fieldsandtherailroadtracks.Repurposeoldroad
alignmentforparking,parkandcorporationyardaccess. Local
Transportatio
nFund
$500,000PublicWorks40Years
Council Agenda 8-1-2023 12.A-39
Attachment 1A
Packet Page 135

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage22Year3–FiscalYear2026 CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
Streetsand
Transportation
RealignFrady
Lane
StraightenFradyLanesoitisroutedbetweenthebaseball fieldsandtherailroadtracks.Repurposeoldroad
alignmentforparking,parkandcorporationyardaccess. Grants$500,000PublicWorks40Years
Streetsand
Transportation
Street
Maintenance
Project
LocationstobedeterminedbythePavementManagement
Program.Slurry,overlaysandreplacementsperPMP
recommendations.
HalfͲCent
SalesTaxFund$1,250,000PublicWorks15Years
Streetsand
Transportation
Street
Maintenance
Project
LocationstobedeterminedbythePavementManagement
Program.Slurry,overlaysandreplacementsperPMP
recommendations.
Local
Transportatio
nFund
$500,000PublicWorks15Years
Streetsand
Transportation
Street
Maintenance
Project
LocationstobedeterminedbythePavementManagement
Program.Slurry,overlaysandreplacementsperPMP
recommendations.
GasTaxFund$250,000PublicWorks15Years
Streetsand
TransportationStreetStripingAnnualreͲstripingofstreetsGeneralFund$30,000PublicWorks7Years TechnologyBudgetProcess
Improvements
Focusesonprocessreviewandplantoimprovethebudget creationprocess.
Technology
ServicesFund$15,000Administrative
Services10Years
TechnologyDowntownPublic
andStaffWireless
Downtownwirelessnetworkforpublicsafety,smartcity initiativesandpossiblepublicuse.
Technology
ServicesFund$200,000Administrative
Services12Years
Technology
EnterpriseAsset
Management
System
Improvements
Conductaneedsassessmentandworkwithvendorto
develop/implementanimprovementplanthatcloses
functionalitygaps.
Technology
ServicesFund$100,000PublicWorks10Years
TechnologyIntranetImprovementstointernal/interͲdepartmentalonline communicationsandresources
Technology
ServicesFund$40,000Administrative
Services10Years
Technology
PublicSafetyand
PublicWorks
RadioSystem
ReplacementofequipmentforalloftheCity’sradio
channels
Technology
ServicesFund$4,000,000Police12Years
Technology
PublicSafety
MobileData
Computers
ComputersforPolicepatrolvehicles.
MotorVehicle
Replacement
Fund
$120,000Police5Years
Council Agenda 8-1-2023 12.A-40
Attachment 1A
Packet Page 136

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage23Year3–FiscalYear2026 CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
Technology
PublicWorksand
PublicSafety
RadioSystem
Replaceendofliferepeatersandassociatedequipment.Technology ServicesFund$250,000PublicWorks,
Police12Years
Utilities
Advanced
Metering
Infrastructure
AdvancedMeteringInfrastructureinstallationand
implementation
Water
Enterprise
Fund
$1,250,000PublicWorks15Years
Utilities
Advanced
Metering
Infrastructure
AdvancedMeteringInfrastructureinstallationand
implementation
Wastewater
Enterprise
Fund
$1,250,000PublicWorks15Years
UtilitiesCentralCoastBlueCentralCoastBlueconstructionoffacility Wastewater
Enterprise
Fund
$6,945,000PublicWorks10Ͳ80
Years
UtilitiesCentralCoastBlueCentralCoastBlueconstructionoffacility Water
Enterprise
Fund
$3,420,700PublicWorks10Years
UtilitiesHarloeBluff
StabilizeLiftStBluffstabilizationforHarloeliftstructureinfrastructure Wastewater
Enterprise
Fund
$1,030,000PublicWorks15Years
UtilitiesMainLineValve
Replacement
Replacesixvalvesperyearwithinthewaterdistribution system
Water
Enterprise
Fund
$48,450PublicWorks30Years
UtilitiesMeter
Replacement
ReplaceagingwatermetersthroughouttheCitytoensure reliablewateruserecording
Water
Enterprise
Fund
$50,000PublicWorks9Years
Utilities
PacificEstates
Reservoir
Maintenance
PerformmaintenanceandstructuralrepairstoPacific
Estates1Reservoir,andimproveaccessroadtoreservoir Water
Enterprise
Fund
$859,300PublicWorks10Years
UtilitiesPump
ReplacementWastewaterSystemPumpReplacement
Wastewater
Enterprise
Fund
$59,000PublicWorks10Years
Utilities
SeaRidgeCourt
ForceMain
location
SeaRidgeCourtForceMainlocation
Wastewater
Enterprise
Fund
$258,000PublicWorks30Years
Council Agenda 8-1-2023 12.A-41
Attachment 1A
Packet Page 137

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage24Year4–FiscalYear2027 FiscalYear2027

CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
BluffProtectionBluffErosion
Control
Provideerosioncontrolasneededtoprotectbluffareas fromacceleratederosionbywind,rainandwaveaction.GeneralFund$50,000PublicWorks20Years DrainageStormwater
ManagementPlanCostassociatedwithmaintainingMS4permitGeneralFund$45,950PublicWorks1Year ParksPriceHistoricPark
Improvements
Phase4improvements(newporchesw/accessibleramps
forPrice&MeherinHouses,ornamentallandscaping&
irrigationforPrice&MeherinHouses,memorialorchard expansion)
Park
Development
Fund
$185,000Friendsof
PriceHouse25Years
Promenades/
BeachAccess
PierPlanking
ReplacementRemoveandreplaceplankingandspikesasneededGeneralFund$10,000PublicWorks10Years PublicFacilitiesInterpretive
panels
InstallinterpretivepanelsalongblufftopparksandPismo CreekGeneralFund$65,000Community
Development
10–15
Years
PublicFacilities
PismoMarsh
Ecological
Preservetrail
project
PrepareMasterPlanandenvironmentalanalysisGeneralFund$1,000,000Community DevelopmentN/A
PublicFacilities
PismoBeachVets
Hall
Improvements
Replaceinteriorwoodswingingdoors,updatelighting, remodelkitchen,replaceexitingBBQandcover,remodel bathroomsandclassroomsreplenishtablesandchairs,
repairchairstorageroomandinspectstoveexhaustsystem GeneralFund$95,000Recreation10Years
PublicFacilities
ShellBeach
VeteransHall
Rehabilitation
VariousinteriorimprovementstointeriorofVetsHalland newexteriorstorageshedGeneralFund$110,000Recreation10Years Streetsand
Transportation
ShellBeachRoad
Sidewalk
ConstructsidewalkonShellBeachRoadbetweenSeacliff DriveandCoburn,includingconstructionofretainingwallsGeneralFund$850,000PublicWorks60Years Council Agenda 8-1-2023 12.A-42
Attachment 1A
Packet Page 138

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage25Year4–FiscalYear2027 CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
Streetsand
TransportationStreetStripingAnnualreͲstripingofstreetsGeneralFund$30,000PublicWorks5–7Years TechnologyWirelessNetworkReplaceendoflifewirelessaccesspointsTechnology ServicesFund$20,000Administrative
Services5years
Utilities
BelloͲPrice/Hwy
101Waterline
Upgrade
ReplacetwofreewaycrossingbetweenBelloStreetand
PriceStreetwith460Linearfeet(foreachcrossing)of12Ͳ inchpipeunderUS101,onebetweenPomeroyAvenueand HollisterAvenueandonebetweenWadsworthAvenueand
BayStreet
Water
Enterprise
Fund
$1,700,000PublicWorks30Years
UtilitiesMainLineValve
Replacement
Replacesixvalvesperyearwithinthewaterdistribution system
Water
Enterprise
Fund
$48,450PublicWorks30Years
UtilitiesMeter
Replacement
ReplaceagingwatermetersthroughouttheCitytoensure reliablewateruserecording
Water
Enterprise
Fund
$50,000PublicWorks9Years
UtilitiesOutletCenter
RampWaterlinesReplaceOutletCenterRampWaterlines
Water
Enterprise
Fund
$410,800PublicWorks30Years
UtilitiesPump
ReplacementWastewaterSystemPumpReplacement
Wastewater
Enterprise
Fund
$60,000PublicWorks10Years
Utilities
UpdateSewer
System
Management
Plant(SSMP)
UpdatetheStateWaterResourcesControlBoardrequired SSMP
Wastewater
Enterprise
Fund
$30,000PublicWorks5Years

Council Agenda 8-1-2023 12.A-43
Attachment 1A
Packet Page 139

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage26Year5–FiscalYear2028 FiscalYear2028

CategoryProjectDescriptionDescriptionofImprovementFunding SourceAmountRequestedByUsefulLife
Bluff
Protection
BluffErosion
Control
Provideerosioncontrolasneededtoprotectbluffareas fromacceleratederosionbywind,rainandwaveaction.GeneralFund$50,000PublicWorks20Years DrainageStormwater
ManagementPlanCostassociatedwithmaintainingMS4permitGeneralFund$45,950PublicWorks1Year ParksUpdatePicnic
Tables
Repair,restoreorreplaceexistingpicnictablesatallCity parksGeneralFund$150,000Recreation10–15
Years
Parks
BoekerStreet
Overlook/
Connectionto
MargoDoddPark
Seatingandoverlookimprovementtoareaattheendof BoekerwithbridgingtoMargoDoddPark
Park
Development
Fund
$2,000,000Community
Development25Years
Parks
BoosingerParkPlay
Equipment
Replacement
ReplaceplaygroundequipmentatBoosingerPark.
Park
Development
Fund
$150,000Recreation15Years
Promenades/
BeachAccess
PierPlanking
ReplacementRemoveandreplaceplankingandspikesasneededGeneralFund$10,000PublicWorks10Years Promenades/
BeachAccess
PierStructural
AnalysisReport
Update
PerformastructuralanalysisofthePiertodeterminehow thepierisagingandtoseewhatrepairsifanyare
necessary.Requiredevery4yearsperleaseagreementwith theStateofCalifornia.Nextinspection2032.
GeneralFund$200,000PublicWorks4Years
Public
Facilities
DieselFuelTank
Replacement
Replace1,000Ͳgallondieselfueltankthathasreachedthe endofitsusefullifewitha5,000Ͳgallondiesel.GeneralFund$100,000PublicWorks15Years Public
Facilities
DieselFuelTank
Replacement
Replace1,000Ͳgallondieselfueltankthathasreachedthe endofitsusefullifewitha5,000Ͳgallondiesel.
Water
Enterprise
Fund
$50,000PublicWorks15Years
Council Agenda 8-1-2023 12.A-44
Attachment 1A
Packet Page 140

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage27Year5–FiscalYear2028 CategoryProjectDescriptionDescriptionofImprovementFunding SourceAmountRequestedByUsefulLife
Public
Facilities
DieselFuelTank
Replacement
Replace1,000Ͳgallondieselfueltankthathasreachedthe endofitsusefullifewitha5,000Ͳgallondiesel.
Wastewater
Enterprise
Fund
$50,000PublicWorks15Years
Public
Facilities
DieselFuelTank
Replacement
Replace1,000Ͳgallondieselfueltankthathasreachedthe endofitsusefullifewitha5,000Ͳgallondiesel.
MotorVehicle
Replacement
Fund
$100,000PublicWorks15Years
Streetsand
Transportation
CypressBridge
Inspection
InspectCypressBridgeWoodenBridge.Nextinspection
2032GeneralFund$150,000PublicWorks4Years
Streetsand
Transportation
StreetMaintenance
Project
LocationstobedeterminedbythePavementManagement
Program.Slurry,overlaysandreplacementsperPMP
recommendations.
HalfͲCent
SalesTaxFund$1,250,000PublicWorks15Years
Streetsand
Transportation
StreetMaintenance
Project
LocationstobedeterminedbythePavementManagement
Program.Slurry,overlaysandreplacementsperPMP
recommendations.
Local
Transportation
Fund
$500,000PublicWorks15Years
Streetsand
Transportation
StreetMaintenance
Project
LocationstobedeterminedbythePavementManagement
Program.Slurry,overlaysandreplacementsperPMP
recommendations.
GasTaxFund$250,000PublicWorks15Years
Streetsand
TransportationStreetStripingAnnualreͲstripingofstreetsGeneralFund$30,000PublicWorks5–7Years TechnologyHumanResources
System
Closefunctionalgaps,implementnewmodules,
integrationsandendusertraining
Technology
ServicesFund$75,000Management
Services10Years
TechnologyKiosksAutomatedcitizenservicekiosksTechnology ServicesFund$25,000Administrative
Services5Years
TechnologyServer
ReplacementReplacementofCityHallandPoliceServersandStorageTechnology ServicesFund$100,000Administrative
Services5Years
UtilitiesDieselFuelTank
ReplacementDieselFuelTankReplacement
Wastewater
Enterprise
Fund
$58,000PublicWorks15Years
UtilitiesDieselFuelTank
ReplacementDieselFuelTankReplacement
Water
Enterprise
Fund
$58,000PublicWorks15Years
Council Agenda 8-1-2023 12.A-45
Attachment 1A
Packet Page 141

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage28Year5–FiscalYear2028 CategoryProjectDescriptionDescriptionofImprovementFunding SourceAmountRequestedByUsefulLife
UtilitiesMainLineValve
Replacement
Replacesixvalvesperyearwithinthewaterdistribution system
Water
Enterprise
Fund
$48,450PublicWorks30Years
UtilitiesMeter
Replacement
ReplaceagingwatermetersthroughouttheCitytoensure reliablewateruserecording
Water
Enterprise
Fund
$50,000PublicWorks9Years
UtilitiesPumpReplacementWastewaterSystemPumpReplacement Wastewater
Enterprise
Fund
$61,000PublicWorks10Years
UtilitiesWaterline
Replacement
ReplacemiscellaneouspertheCity’sMasterPlanandwater systemneeds.
Water
Enterprise
Fund
$398,846PublicWorks30Years

Council Agenda 8-1-2023 12.A-46
Attachment 1A
Packet Page 142

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage29Year6–FiscalYear2029 FiscalYear2029

CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
Bluff
Protection
BluffErosion
Control
Provideerosioncontrolasneededtoprotectbluffareas fromacceleratederosionbywind,rainandwaveaction.GeneralFund$50,000PublicWorks20Years DrainageStormwater
ManagementPlanCostassociatedwithmaintainingMS4permitGeneralFund$45,950PublicWorks1Year Parks
BoosingerPark
Playground
Replacement
ReplaceBoosingerParkplaygroundequipmentGeneralFund$500,000PublicWorks10–15 years
Parks
DinosaurCaves
ParkSoftFall
Replacement
RepairorreplacesoftfallmaterialatDinosaurCavesParkGeneralFund$25,000PublicWorks7–10 Years
ParksResurface/Restripe
Courts
Resurfaceandrestripeexistingbasketball,pickleballand tenniscourtsGeneralFund$45,000PublicWorks10Years Parks
SpyglassPark
PavilionandSoft
FallRepair
Constructpavilion/gazeboandlargerBBQpitatSpyglass Parkandrepairorreplacesoftfallmaterialandreplenish sandintheplayground
GeneralFund$95,000Recreation10–15
Years
Promenades/
BeachAccess
PierPlanking
ReplacementRemoveandreplaceplankingandspikesasneededGeneralFund$10,000PublicWorks10Years Promenades/
BeachAccessPierRepairsPerformrepairsrecommendedinthePierInspection Report
PierEnterprise
Fund$250,000PublicWorks4years
Promenades/
BeachAccess
Promenade
ExtensionExtendpromenadenorthtoWilmarStairsGeneralFund$5,000,000PublicWorks20Years Public
Facilities
PismoBeach(Bello)
VeteransHall
Rehabilitation
VariousinteriorimprovementstointeriorofVetsHallGeneralFund$100,000Recreation10Years Streetsand
Transportation
CypressStreet
PedestrianBridge
Repairs
RepairtheCypressStreetwoodingpedestrianbridgeper recommendationsfromtheCypressStreetBridge
InspectionReport
HalfͲCentSales
TaxFund$200,000PublicWorks20Years
Council Agenda 8-1-2023 12.A-47
Attachment 1A
Packet Page 143

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage30Year6–FiscalYear2029 CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
Streetsand
TransportationStreetStripingAnnualreͲstripingofstreetsGeneralFund$30,000PublicWorks5–7Years UtilitiesMainLineValve
Replacement
Replacesixvalvesperyearwithinthewaterdistribution system
Water
Enterprise
Fund
$48,450PublicWorks30Years
UtilitiesMeterReplacementReplaceagingwatermetersthroughouttheCitytoensure reliablewateruserecording
Water
Enterprise
Fund
$50,000PublicWorks9Years
UtilitiesPumpReplacementWastewaterSystemPumpReplacement Wastewater
Enterprise
Fund
$62,000PublicWorks10Years
UtilitiesWaterline
Replacement
ReplacemiscellaneouspertheCity’sMasterPlanand
watersystemneeds.
Water
Enterprise
Fund
$410,811PublicWorks30Years

Council Agenda 8-1-2023 12.A-48
Attachment 1A
Packet Page 144

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage31Year7–FiscalYear2030 FiscalYear2030

CategoryProjectDescriptionDescriptionofImprovementFunding SourceAmountRequestedByUsefulLife
Bluff
Protection
BluffErosion
Control
Provideerosioncontrolasneededtoprotectbluffareas fromacceleratederosionbywind,rainandwaveaction.GeneralFund$50,000PublicWorks20Years Drainage
ShellBeach
Drainage
Improvements
ConstructstormdraininfrastructureinShellBeach
concentratingonEspartoandMontecito.GeneralFund$3,000,000PublicWorks20Years DrainageStormwater
ManagementPlanCostassociatedwithmaintainingMS4permitGeneralFund$45,950PublicWorks1Year ParksPriceHistoricPark
Improvements
Phase6improvements(JuanBautistaTrailextensionover PismoCreek,memorialorchardexpansion)
Park
Development
Fund
$100,000Friendsof
PriceHouse25Years
Promenades/
BeachAccess
PierPlanking
ReplacementRemoveandreplaceplankingandspikesasneededGeneralFund$10,000PublicWorks10Years Streetsand
Transportation
ShellBeachRoad
MultiUsePath
ExtendtheShellBeachStreetscapeMuliͲUsePathfrom
TerracetoSpyglassGrants$900,000PublicWorks30Years Streetsand
TransportationStreetStripingAnnualreͲstripingofstreetsGeneralFund$30,000PublicWorks5–7Years TechnologyCityDataStorage
Systems
Installstateoftheartdatastoragesystemstoimprove reliabilityandresiliencyoftheCity’sITsystems.System improvementsarealsoneededtomeetandenforcenew
recordsmanagementpolicies.
Technology
ServicesFund$101,686Administrative
Services5Years
Council Agenda 8-1-2023 12.A-49
Attachment 1A
Packet Page 145

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage32Year7–FiscalYear2030 CategoryProjectDescriptionDescriptionofImprovementFunding SourceAmountRequestedByUsefulLife
UtilitiesMainLineValve
Replacement
Replacesixvalvesperyearwithinthewaterdistribution system
Water
Enterprise
Fund
$48,450PublicWorks30Years
UtilitiesMeter
Replacement
ReplaceagingwatermetersthroughouttheCitytoensure reliablewateruserecording
Water
Enterprise
Fund
$50,000PublicWorks9Years
UtilitiesPumpReplacementWastewaterSystemPumpReplacement Wastewater
Enterprise
Fund
$62,000PublicWorks10Years
UtilitiesWaterline
Replacement
ReplacemiscellaneouspertheCity’sMasterPlanandwater systemneeds.
Water
Enterprise
Fund
$410,811PublicWorks30Years
Council Agenda 8-1-2023 12.A-50
Attachment 1A
Packet Page 146

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage33Year8–FiscalYear2031
FiscalYear2031

CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
Bluff
Protection
BluffErosion
Control
Provideerosioncontrolasneededtoprotectbluffareas fromacceleratederosionbywind,rainandwaveaction.GeneralFund$50,000PublicWorks20Years Drainage
StormDrainon
Wadsworthfrom
BellotoJudkins
MiddleSchool
InstallPhaseIIIoftheWadsworthstormdrain
ImprovementspertheStormwaterMasterPlan,drainpipe fromBellotoJudkinsMiddleSchoolandinletsnear
Judkins.
GeneralFund$450,000PublicWorks30Years
DrainageStormwater
ManagementPlanCostassociatedwithmaintainingMS4permitGeneralFund$45,950PublicWorks1Year Parks
HighlandPark
Playground
Replacement
ReplaceHighlandParkplaygroundequipmentandimprove ADAaccessthroughouttheparkGeneralFund$850,000PublicWorks10–15 Years
ParksIraLeaseSoftFall
ReplacementReplacesoftfallmaterialatIraLeaseParkGeneralFund$25,000PublicWorks7–10 Years
ParksResurface/Restripe
Courts
Resurfaceandrestripeexistingbasketball,pickleballand tenniscourtsGeneralFund$100,000PublicWorks10Years Promenades/
BeachAccess
PierPlanking
ReplacementRemoveandreplaceplankingandspikesasneededGeneralFund$10,000PublicWorks10Years Streetsand
TransportationStreetStripingAnnualreͲstripingofstreetsGeneralFund$30,000PublicWorks5–7Years Technology
PublicSafety
MobileData
Computers
ComputersforPolicepatrolvehicles.
MotorVehicle
Replacement
Fund
$120,000Police5Years
UtilitiesMainLineValve
Replacement
Replacesixvalvesperyearwithinthewaterdistribution system
Water
Enterprise
Fund
$48,450PublicWorks30Years
Council Agenda 8-1-2023 12.A-51
Attachment 1A
Packet Page 147

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage34Year8–FiscalYear2031
CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
UtilitiesMeterReplacementReplaceagingwatermetersthroughouttheCitytoensure reliablewateruserecording
Water
Enterprise
Fund
$50,000PublicWorks9Years
UtilitiesPumpReplacementWastewaterSystemPumpReplacement Wastewater
Enterprise
Fund
$62,000PublicWorks10Years
UtilitiesWaterline
Replacement
ReplacemiscellaneouspertheCity’sMasterPlanand
watersystemneeds.
Water
Enterprise
Fund
$410,811PublicWorks30Years
Council Agenda 8-1-2023 12.A-52
Attachment 1A
Packet Page 148

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage35Year9–FiscalYear2032 FiscalYear2032

CategoryProjectDescriptionDescriptionofImprovementFunding SourceAmountRequestedByUseful
Life
Bluff
Protection
BluffErosion
Control
Provideerosioncontrolasneededtoprotectbluffareas fromacceleratederosionbywind,rainandwaveaction.GeneralFund$50,000PublicWorks20Years DrainageStormwater
ManagementPlanCostassociatedwithmaintainingMS4permitGeneralFund$45,950PublicWorks1Year ParksFradyLaneSports
ComplexUpgrades
Replacebleachers,restroomsandconcessionstandand
repairfencingattheFradyLaneSportsComplexGeneralFund$750,000PublicWorks15–20 Years
Parks
PierPlaza
Playground
Replacement
ReplaceplaygroundequipmentatthePierPlaza
PlaygroundGeneralFund$500,000PublicWorks8–10
Years
ParksResurface/Restripe
Courts
Resurfaceandrestripeexistingbasketball,pickleballand tenniscourtsGeneralFund$45,000PublicWorks10Years Promenades/
BeachAccess
PierPlanking
ReplacementRemoveandreplaceplankingandspikesasneededGeneralFund$10,000PublicWorks10Years Promenades/
BeachAccess
PierStructural
AnalysisReport
Update
PerformastructuralanalysisofthePiertodeterminehow thepierisagingandtoseewhatrepairsifanyare
necessary.Requiredevery4yearsperleaseagreement
withtheStateofCalifornia.Nextinspection2036.
GeneralFund$200,000PublicWorks4Years
PublicFacilities
PismoBeach(Bello)
VeteransHall
Rehabilitation
VariousinteriorimprovementstointeriorofVetsHallGeneralFund$100,000Recreation10Years Council Agenda 8-1-2023 12.A-53
Attachment 1A
Packet Page 149

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage36Year9–FiscalYear2032 CategoryProjectDescriptionDescriptionofImprovementFunding SourceAmountRequestedByUseful
Life
Streetsand
Transportation
CypressBridge
Inspection
InspectCypressBridgeWoodenBridge.Nextinspection
2036GeneralFund$150,000PublicWorks4Years
Streetsand
TransportationStreetStripingAnnualreͲstripingofstreetsGeneralFund$30,000PublicWorks5–7 Years
UtilitiesMainLineValve
Replacement
Replacesixvalvesperyearwithinthewaterdistribution system
Water
Enterprise
Fund
$48,450PublicWorks30Years
UtilitiesMeter
Replacement
ReplaceagingwatermetersthroughouttheCitytoensure reliablewateruserecording
Water
Enterprise
Fund
$50,000PublicWorks9Years
UtilitiesPumpReplacementWastewaterSystemPumpReplacement Wastewater
Enterprise
Fund
$62,000PublicWorks10Years
UtilitiesWaterline
Replacement
ReplacemiscellaneouspertheCity’sMasterPlanandwater systemneeds.
Water
Enterprise
Fund
$410,811PublicWorks30Years

Council Agenda 8-1-2023 12.A-54
Attachment 1A
Packet Page 150

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage37Year10–FiscalYear2033 FiscalYear2033

CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
Bluff
Protection
BluffErosion
Control
Provideerosioncontrolasneededtoprotectbluffareas fromacceleratederosionbywind,rainandwaveaction.GeneralFund$50,000PublicWorks20Years DrainageStormwater
ManagementPlanCostassociatedwithmaintainingMS4permitGeneralFund$45,950PublicWorks1Year ParksWadsworthBeach
VolleyballCourtsReplacetheWadsworthBeachVolleyballCourtsrestroom.GeneralFund$600,000PublicWorks15–20 Years
ParksResurface/Restripe
Courts
Resurfaceandrestripeexistingbasketball,pickleballand tenniscourtsGeneralFund$45,000PublicWorks10Years Promenades/
BeachAccess
PierPlanking
ReplacementRemoveandreplaceplankingandspikesasneededGeneralFund$10,000PublicWorks10Years Promenades/
BeachAccessPierRepairsPerformrepairsrecommendedinthePierInspection Report
Pier
Enterprise
Fund
$250,000PublicWorks4years
Streetsand
Transportation
CypressStreet
PedestrianBridge
Repairs
RepairtheCypressStreetwoodingpedestrianbridgeper recommendationsfromtheCypressStreetBridge
InspectionReport
HalfͲCent
SalesTaxFund$200,000PublicWorks20Years
Streetsand
TransportationStreetStripingAnnualreͲstripingofstreetsGeneralFund$30,000PublicWorks5–7Years TechnologyKiosksAutomatedcitizenservicekiosksTechnology ServicesFund$25,000Administrative
Services5Years
TechnologyServer
Replacement
ReplacementofCityHallandPoliceServerswithstateof theartequipment.
Technology
ServicesFund$100,000Administrative
Services5Years
UtilitiesMainLineValve
Replacement
Replacesixvalvesperyearwithinthewaterdistribution system
Water
Enterprise
Fund
$48,450PublicWorks30Years
Council Agenda 8-1-2023 12.A-55
Attachment 1A
Packet Page 151

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage38Year10–FiscalYear2033 CategoryProject
DescriptionDescriptionofImprovementFunding
SourceAmountRequested
By
Useful
Life
UtilitiesMeter
Replacement
ReplaceagingwatermetersthroughouttheCitytoensure reliablewateruserecording
Water
Enterprise
Fund
$50,000PublicWorks9Years
UtilitiesPumpReplacementWastewaterSystemPumpReplacement Wastewater
Enterprise
Fund
$62,000PublicWorks10Years
UtilitiesWaterline
Replacement
ReplacemiscellaneouspertheCity’sMasterPlanandwater systemneeds.
Water
Enterprise
Fund
$410,811PublicWorks30Years

Council Agenda 8-1-2023 12.A-56
Attachment 1A
Packet Page 152

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage39CompleteProjectListing CompleteProjectListing
CompleteProjectListing
InAlphabeticalOrder
ADAImprovements,26
AddieStRestroomImprovements,20
AddieStreetForceMain,24
AddieStreetParking&,11
AffordableHousing2655ShellBeachRoad,12
AdvancedMeteringInfrastructure,28
BelloBridgeDeAnzaTrailExtention,12
BelloBridgeFence,14
BelloBridgeReplacement,14
BelloVetsHallGasLine,12
BelloͲPrice/Hwy101WaterlineUpgrade,31
BluffErosionControl,25,30,33,37,40,42,44,
47
BodyCameraReplacement,21
BoekerStreetOverlook/ConnectiontoMargo
DoddPark,33
BoosingerParkPlayEquipmentReplacement,33
BoosingerParkPlaygroundReplacement,37
BoosterStationVFD's,16
BudgetProcessImprovements,26
CentralCoastBlue,16,28
ChapmanHouseImprovements,13
CharlesStreetReservoir,16,21
Chumash&PalisadesParkimprovements,19
ChumashandPalisadesParkImprovements,11
CityDataStorageSystems,41
CityHallExteriorRepair,20
CityHallSecurityDoors,13
CorpYardSlurrySeal,22
CypressandDolliverBridgeInspection,21
CypressBridgeInspection,34,45
CypressStreetPedestrianBridgeRepairs,38,48
DieselFuelTankReplacement,34,35
DigitalVideoStorage,15
DinosaurCavesParkSoftFallReplacement,37
Dolliver/PomeroyPedScramble,23
DowntownBoardwalkExtensionStudy,22
DowntownPublicandStaffWireless,27
DrainageStudy,19
ElPortalOutfall,22
ElectronicPlanCheckEquip,15
EnterpriseAssetManagementSystem
Improvements,27
FinanceRecordsGLPayroll,21
FinancialManagementSystem,15,23
FiveCitiesLiftStation,17
FradyLaneSportsComplexUpgrades,44
FY2022PavingProject,14
FY2025PavingProject,20,23
FY17Rainstorm,13
HarloeBluffStabilizeLiftSt,28
HighlandParkPlaygroundReplacement,42
Hinds/OceanViewPedPath,13,22
HumanResourcesSystem,35
Inflow/Infiltration,17
Interpretivepanels,30
Intranet,27
IraLeaseSoftFallReplacement,42
ITRoomImprovements,21
JamesWayBeautification,13,19
Kiosks,35,48
MainLineValveReplacement,28,31,35,39,41,
43,45,48
MeterReplacement,28,32,35,39,41,43,45,
48
MobileDataComputers,15
NewProductionWell,17,24
OceanBlvdImprovementsProject,10
OutletCenterRampWaterlines,17,32
OverlaysͲSlurries06Ͳ09,14
PacificEstatesReservoirMaintenance,29
PalisadesSportsCourtsRestroom/Parking,19
ParkBenchReplacements,25
ParkSignUpdates,11
ParkingGarage,11
ParkingKioskMachines,11
ParkingLotConstruction,11
Permittingsoftwareupgrade,15
PierPlankingReplacement,25,30,33,38,40,
43,44,47
PierPlazaPlaygroundReplacement,44
PierRepairs,38,47
PierStructuralAnalysisReportUpdate,20,34,
45
PismoBeach(Bello)VeteransHallRehabilitation,
25,38,45
PismoBeachVetsHallImprovements,31
Council Agenda 8-1-2023 12.A-57
Attachment 1A
Packet Page 153

CityofPismoBeach–CapitalImprovements&MajorExpendituresPage40CompleteProjectListing PismoMarshEcologicalPreservetrailproject,30
PoliceCAD/RMS,16
Police/ParkingSubstation,13,20
PriceCanyonSlopeRepair,14
PriceHist.Park/MeherinHouse,12
PriceHistoricParkImprovements,30,40
PriceStreetSidewalkPavers,25
PromenadeExtension,38
PSHH50Unit8554thStreet,13
PublicSafetyandPublicWorksRadioSystem,27
PublicSafetyCameras,21,23
PublicSafetyFacility,13,20
PublicSafetyMobileDataComputers,27,43
PublicWorksandPublicSafetyRadioSystem,28
PumpReplacement,29,32,35,39,41,43,45,48
RadioSystemReliabilityUpgrade,16
RealignFradyLane,26
Resurface/RestripeCourts,37,42,44,47
SCADAͲautomatedsecuritysys,17
SeaRidgeCourtForceMainlocation,29
SecurityCameraSystem,16
ServerReplacement,16,35,48
ServerUpgrades,16
ShellBeachDrainageImprovements,40
ShellBeachReservoir1Replacement,17
ShellBeachRoadMultiUsePath,40
ShellBeachRoadSidewalk,31
ShellBeachVeteransHallRehabilitation,31
SignalizeBello/PriceCanyonRdConstruction,23
SignalizeBello/PriceCanyonRddesign,15
SouthPalisadesWorkout/Trail,12,22
SpyglassDogPark,12,19
SpyglassParkPavilionandSoftFallRepair,38
StormDrainonWadsworthfromBellotoJudkins
MiddleSchool,42
StormwaterManagementPlan,25,30,33,37,
40,42,44,47
StreetMaintenanceProject,26,34
StreetStriping,26,31,35,38,41,43,45,48
TrestleRehab,17
UpdatePicnicTables,33
UpdateSewerSystemManagementPlant
(SSMP),32
WadsworthBeachVolleyballCourts,47
Waterbottlefillingstations,12
WaterlineReplacement,36,39,41,43,46,48
WirelessNetwork,31
WWGritRemoval,18
WWTPImprovements,18

Council Agenda 8-1-2023 12.A-58
Attachment 1A
Packet Page 154

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #12.B
SUBJECT/TITLE:

REVIEW OF INFORMATION TECHNOLOGY (IT) PROJECT UPDATES
RECOMMENDATION:

No action required; information only.

BACKGROUND:

The staff report updates the Council on the status of the new Technology Master Plan, updates on completed or near-completed key IT projects, and updates on customer service performance metrics of the City’s IT helpdesk.

Technology Master Plan
The five-year Technology Master Plan (TMP) was approved by Council in November 2022. The TMP planning process is intended to capture all the various technology needs for the City for the next five years. It was developed by a consultant, who interviewed various Departments’ staff to determine needs, strategies, goals, and objectives, and ultimately prioritized by City staff. The TMP includes 43 initiatives that were prioritized by City staff, have estimated budgets, and were recommended to be funded and implemented over five and half years from fiscal year (FY) 2023 to FY 2028. Details on the progress of the FY 2023 TMP projects are provided below, followed by a list of projects scheduled and funded for FY 2024.

FY 2023 Projects
Electronic Plan Submittals and Reviews – Staff conducted a needs and gap analysis of the City’s current software solution. The needs and gap analysis resulted in a determination that the City’s current software solution could be a viable option for the City with additional training. The City also released a Request for Proposals (RFP) for a consultant on permitting and planning software. Staff determined that all responses to the RFP were not sufficient and the RFP was not awarded. Based on the needs and gap analysis and the results of the RFP, the City’s building official surveyed the available software vendors. This survey resulted in a recommendation to continue with the City’s current software solution with additional integrations. City staff also visited a neighboring city to evaluate their hardware solution. The City is planning to implement an integration between its permitting and plan review software (CitizenServe) and its document and records management system (Laserfiche). This will allow more efficient work processes and increased automation. The City will also be purchasing additional monitors for Planning and Engineering staff this year. CAD/RMS Implementation – Based on the City of Paso Robles’ RFP process, the City selected SunRidge as the vendor for the Police Department’s new Computer Aided Dispatch/Records Management System (CAD/RMS). Starting in January 2023, Police and IT staff began to work on cleaning up, converting, and copying data to the new system. Part of the project included hosting all of the CAD/RMS data for the City of

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Grover Beach’s Police Department. This required close coordination between the IT divisions of both cities during the entire project. In May 2023, staff set up a training environment for 2 weeks to support end user training for both cities’ Police Departments. On May 24, 2023, the SunRidge Records Management Integration Solutions (RIMS) CAD/RMS system went live, coordinated with a simultaneous go- live for the City of Grover Beach. The final portion of the project was to integrate the body camera and in-car video camera system with the new CAD/RMS system. This was completed in June 2023 and automatically tags videos with case numbers, determines their retention schedule, and groups the videos by case to make reviewing and exporting more user-friendly.
Facility Access and Security Cameras – IT coordinated electrical improvements at St.

Jude’s Tunnel and intersections to support the City’s surveillance cameras. The City will be installing the new storage and bringing St. Jude’s Tunnel and intersection cameras online the first or second week of August 2023. Server Upgrades and Replacements – Staff started the process of upgrading the City’s SCADA (supervisory control and data acquisition) server. This will allow IT to deploy the SCADA software with the latest security updates and patches on an up-to- date operating system. The system upgrade will also include the ability to use the latest modems for reliable alerting. Reliable alerting is critical to protect the city from overflows or water disruptions. This is expected to be completed by the end of August 2023. Police server replacements were delayed pending the determination of the schedule for the Public Safety Facility (PSF). Working off the current schedule, Police servers will be replaced before December 2023. City Hall servers will be upgraded in September 2023.
Internet Bandwidth and Police VoIP Phone System Replacement – These were also delayed pending the determination of the schedule for the PSF. They will be completed as part of the migration plan for the Police Department.

FY 2024 Projects
Mobile Device Management
Multi-Factor Authentication
User Training and Support
Time and Attendance System
Land Management System Gap Analysis and Improvements
Parks and Recreation System Improvements
SCADA Security
Managed Detection and Response Solution
Cybersecurity Incident Response
Electronic Content Management and Record Retention
Disaster Recovery Planning
Police E-Citations
Password Manager

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Additional Public Safety Surveillance Cameras
Highlights of Key IT Projects Completed in FY 2023
The highlights of the key IT projects include projects completed during FY 2023. Police Radio Upgrade
In December 2021 the City received a $470,000 grant from the federal government to upgrade its radio system. Included in the project was the creation of an encrypted radio channel, simulcasting both the existing and new radio channel, new mobile and handheld radios, and a new communication link to provide dispatchers priority access to the City’s radio channels. At the last IT update, staff was waiting for equipment that had been delayed by the global shipping issues at the time. That equipment was delivered and the upgrades to the City’s radio system went live in October 2022. This has resulted in better coverage and increased resiliency of the system. The Police Department has used the additional channel to provide better coordination during major events.
SCADA Radio Upgrade
The City utilizes a 900 MHz radio network to provide real-time data logging, remote control, and alarming of its water and wastewater systems. This radio network provides communication to all the City’s water and wastewater facilities and is critical to the efficient operation of those facilities. At the last IT update, staff had scheduled the installation of new replacement radios. The new radios have been installed and provide the latest security features, provide more efficient use of available radio bandwidth, and utilize backup cellular connections from the data collectors if the main radio connection stops working. Having up-to-date radios ensures system reliability and allows staff to respond as quickly as possible to any problems. Mobile Command Vehicle
The City’s mobile command vehicle (MCV) is a high-tech communications hub that allows the Police Department to access its systems from anywhere in the city. There are 6 radios, 4 computers, 8 LCD screens, and 1 camera installed within or on the MCV. After the deployments in 2022, a satellite internet connection was determined to be necessary. IT installed a Starlink internet connection and reconfigured all of the equipment to use either the Starlink internet connection or the existing cellular internet connection depending on which one was performing better. This provided continuous connectivity during the Car Show and 4th of July events. In conjunction with the CAD/RMS Implementation project, IT enabled one of the computers to have full dispatch capabilities.
Security Improvements
IT conducted in-person cybersecurity training for all staff with access to City computers. A recorded option with a short quiz was available for staff that were not able to attend a live training. IT has been using computer-based cybersecurity training for the past few years. This year, however, staff felt that in person training would be

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more impactful. IT was also able to customize the training to City-specific issues and procedures.

IT Help Desk and Survey Results
Every year, staff sends out a survey to canvass employees on the effectiveness of the City’s IT helpdesk. Staff City-wide can contact the IT helpdesk via phone, email, webpage form, or in person. In order to respond to these requests on a timely basis, the City hired a full time IT Technician in October 2022. From January 2023, the City’s IT Technician has been primarily responsible for the IT helpdesk. Channel Islands Technology Integrators Group (CITIG) is still under contract for after-hours and tier-3 (high-level specialized) support. The IT Manager manages the IT Technician, CITIG contract, and responds to helpdesk issues as needed. Over the last 7 months, the City’s IT Technician has been able to handle over 95% of the IT help desk tickets submitted. This has resulted in decreased wait times and improved customer service.

This year IT received 45 complete survey results, the highest amount of responses in the 9 years this survey has been conducted. This past year, survey respondents gave the City’s IT services an overall satisfaction rating of 93%. This is slightly higher than the 90% rating from the previous year. Of the overall satisfaction rating, 71% gave a very satisfied rating, a noteworthy increase from the 44% rating from the previous year.

Conclusion and Recommendation
This year (FY 2024), staff is planning to complete the TMP projects scheduled for FY 2024. Staff will also be migrating the Police Department and Fire Station 64 to their temporary locations during construction of the PSF. These projects will keep the City in a position to make use of the available technology to provide the highest level of customer service while ensuring security of the City’s systems and business continuity in the event of disruptions.

FISCAL IMPACT:

There is no fiscal impact from receiving this report as it is information only. 0%
10%
20%
30%
40%
50%
60%
70%
80%
Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied Chart 1: IT Survey Results for 2023
Overall Satisfaction

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ALTERNATIVES:

None.

ATTACHMENTS:

None.

Prepared by: Meeting Date: August 1, 2023
Jason Takagi, Information Technology Manager
Submitted by: Nadia Feeser, Administrative Services Director Interim City Manager Approval:

12.B-5Council Agenda 8-1-2023
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #12.C
SUBJECT/TITLE:

AUTHORIZATION FOR CHANGE ORDER WITH JACK HANDLEY CONSTRUCTION

SERVICES AND CONTRACT AMENDMENTS WITH HUNTER SMITH &
ASSOCIATES, INC. AND MDN ENGINEERING, LLP FOR THE CHAPMAN ESTATE

ADA RESTROOM REMODEL AND ADDITION PROJECT
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to:

1. Execute Change Order #2 with Jack Handley Construction Services in the amount of $120,000 for the Construction of the Chapman Estate ADA Restroom and Remodel Project ; and

2. Execute Amendment #1 with Hunter Smith & Associates, Inc. in the amount of $20,000 for Construction Management Services for the Chapman Estate ADA Restroom and Remodel Project; and

3. Execute Amendment #1 with MDN Engineering, LLP in the amount of $20,000 for the Chapman Estate ADA Restroom Remodel and Addition Project.

BACKGROUND:

The Chapman Estate is a unique property that was accepted by the City Council in 2013.

Since that time, the City has been performing work to make the Estate available for event rentals, including a new roof, electrical repairs, railing installation, ADA walkway construction and some siding repairs. On January 17, 2023 the City Council awarded a contract to Jack Handley Construction Services (Jack Handley) for the construction of an ADA Restroom at the Estate. Contracts with Hunter Smith & Associates, Inc. (Hunter Smith) for construction management and MDN Engineering, LLP (MDN) for engineering support services were executed under the City Manager’s authority.

Construction
Construction of the project is ongoing, and over the course of the project several issues have arisen. On May 15, 2023 Change Order #1 was executed with Jack Handley adding 40 working days to the contract time due to an extended lead time on obtaining doors and floor tiles. In addition, it was determined that three existing gas lines needed to be repaired or abandoned, the sewer line needs to be replaced, and dry rot was discovered that needs to be addressed. The total estimated cost to address these additional items is $120,000.

Staff is recommending the proposed Change Order #2 (Attachment 1.A) in the amount of $120,000 be executed to complete these repairs. This will bring the total construction contract amount to $447,950.

Construction Management and Engineering Support
Due to the extended construction schedule as well as the additional time required by Hunter Smith and MDN to identify and coordinate design and repairs, both consultants have provided cost proposals to cover the increased work required for the project. Hunter

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Smith’s proposal is for $20,000, bringing the total contract cost to $60,000. MDN’s proposal is for $20,000, bringing the total contract cost to $40,000.

Conclusion and Recommendation
Staff recommends the Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute Change Order #2 (Attachment 1.A) to the existing Jack Handley construction contract, Amendment #1 (Attachment 1.B) to the existing Hunter Smith contract, and Amendment #1 (Attachment 1.C) to the existing MDN contract.

FISCAL IMPACT:

The fiscal impact of adopting the attached Resolution is an additional $160,000 from the Chapman Estate Fund, supported by a transfer from the General Fund. The current Fiscal Year (FY) 2024 budget is $535,387 in the Chapman Estate Fund. The current budget included contingency funds for the ADA Restroom Remodel and Addition project as well as $506,500 for the window replacement at the Chapman Estate. Because the windows are no longer being donated, that project is not moving forward and those funds are available to support the ADA Restroom Remodel and Addition project.

Current Project Funding
Current Project Budget $991,363
Estimated Project Costs
Expenditures to date $106,760
Outstanding purchase orders $348,605
Subtotal of Estimated Project Costs $455,364
Remaining Budget $535,387
Proposed FY 2024 Costs
Proposed Jack Handley Change Order #2 $120,000
Proposed Hunter Smith Amendment #1 $20,000
Proposed MDN Amendment #1 $20,000
Subtotal of proposed new costs $160,000
Remaining Available Budget $375,998
ALTERNATIVES:

1. Do not authorize all or a portion of the recommended items; provide staff with direction on how to proceed.

ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: Proposed Jack Handley Change Order #2

1.B Exhibit B to Resolution: Proposed Hunter Smith Amendment #1

1.C Exhibit C to Resolution: Proposed MDN Amendment #1

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Prepared by: Meeting Date: August 1, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E. Director of Public Works/City Engineer Interim City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO:

1. EXECUTE CHANGE ORDER #2 WITH JACK HANDLEY CONSTRUCTION SERVICES IN THE AMOUNT OF $120,000 FOR THE CONSTRUCTION OF THE CHAPMAN ESTATE ADA RESTROOM AND REMODEL PROJECT; AND

2. EXECUTE AMENDMENT #1 WITH HUNTER SMITH $ ASSOCIATES, INC. IN THE AMOUNT OF $20,000 FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE CHAPMAN ESTATE ADA RESTROOM AND REMODEL PROJECT; AND

3. EXECUTE AMENDMENT #1 WITH MDN ENGINEERING, LLP IN THE AMOUNT OF $20,000 FOR ENGINEERING SUPPORT SERVICES FOR THE

CHAPMAN ESTATE ADA RESTROOM REMODEL AND ADDITION PROJECT WHEREAS, the Chapman Estate was accepted by the City Council in 2013 and since that time, the City has been performing work to make the Estate available for event rentals; and
WHEREAS, on January 17, 2023 the City Council awarded a contract to Jack Handley Construction Services for the construction of an ADA Restroom at the Estate; and WHEREAS, construction of the project is ongoing and over the course of the project several issues have arisen; and
WHEREAS, the total estimated cost to address these additional items is $120,000 over the current approved construction contract amount; and
WHEREAS, the extended construction schedule, as well as the additional time required by the engineering and construction management consultants to coordinate design and repairs, is above the current scope of work for both consultant contracts; and WHEREAS, Hunter Smith & Associates, Inc. and MDN Engineering, LLP have provided cost proposals to complete the additional scope of work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Change Order #2 with Jack Handley Construction Services in the amount of $120,000 for the construction of the Chapman Estate ADA Restroom and Remodel project (Exhibit A).

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 with Hunter Smith & Associates, Inc. in the amount of $20,000 for construction management services for the Chapman Estate ADA Restroom and Remodel project (Exhibit B).

Attachment 1

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BE IT FINALLY RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 with MDN Engineering, LLP in the amount of $20,000 for engineering support services for the Chapman Estate ADA Restroom Remodel and Addition Project (Exhibit C).

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 1st day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1

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No 2
Project:

Date of Issuance
Contractor:

Change in Contract Price
Original Contract Price:
$80 days
No.1 to No.1 to
No.1 No.1
$40 Days
Contract Time Prior to this Change Order:
$120 days
Net change of this Change Order:
$0 days
$120 days
Recommended:Recommended:
by by
Michael D. Nickerson, P.E.

Approved:Approved:Approved:

Benjamin A. Fine, P.E.Jorge Garcia Contractor
Director of Public Works/Interim City Manager
City Engineer
Previous Change Orders:
additonal sewer line, gas line, and mold remediation/dry rot. Correct typo on CO#1 for working days. 447,950.00
Previous Change Orders:

Jack Handley Construction
The amount and time provided in this contract change order are a full and final accord and satisfaction of all costs and time directly and indirectly related and all other claims related hereto are herby waived. The Contractor has reviewed the plans and specifications related to this change order and all changes thereto are accounted for in the attachment labeled "Attachment A". 327,950.00

0.00 Net increase (decrease) of this Change Order
Contract Price with all approved Change Orders
Contract Price Prior to this Change Order
120,000.00
Contract Time with all approved Change Orders:

CHANGE ORDER
327,950.00
(Instructions Follow)
You are directed to make the following changes in the Contract Documents.

Description:Additional Extra Work At Direction of City Engineer and correct working days from CO#1 Purpose of Change Order:Increase the budget for extra work at direction of City Engineer to account for Change in Contract Time:

Original Contract Time:

Attachments: (List documents supporting change)
Chapman Estate ADA Bathroom Project
Attachment 1A

12.C-6Council Agenda 8-1-2023
Packet Page 165

AMENDMENT # 1
to the
FEBRUARY 17, 2023 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND HUNTER SMITH & ASSOCIATES, INC.

Pursuant to the February 17, 2023 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Hunter Smith & Associates, Inc., hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:

1.Additional services shall be performed as set forth in the proposal dated July 6, 2023, which is attached hereto and by this reference made a part hereof.

2.Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of twenty thousand dollars ($20,000), without prior written approval of the City.

3.The revised fee under the February 17, 2023 contract, plus this addendum, is sixty thousand dollars ($60,000).

4.All other provisions of the Construction Management Services – Chapman ADA Restroom agreement between City and Vendor shall remain in full force and effect.

CITY:

City of Pismo Beach, a Municipal Corporation
Signed:

Name: Benjamin A. Fine, P.E.

Title: Director of Public Works/City Engineer
Dated: ________________________________
Signed:

Name: Jorge E. Garcia
Title: Interim City Manager
Dated: ________________________________
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

Hunter Smith & Associates, Inc.

Signed:

Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice:
(if changed from prior agreement)
______________________________________
______________________________________
Email address for official communications:
(if changed from prior agreement)
______________________________________
Vendor Representative:
(if changed from prior agreement)
Name/Title: ____________________________
Attachment: Scope/Cost Proposal
Attachment 1B

12.C-7Council Agenda 8-1-2023
Packet Page 166

JXO\ 6, 2023
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(805) 550-6545
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(805) 548-1002
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CRQWUDFW 9DOXH: $40,000
BLOOHG WR DDWH: $26,621.67
RePaLQLQg BaOaQce: $13,378.33

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:H DQWLFLSDWH D IXUWKHU FRVW IRU FRQVWUXFWLRQ PDQDJHPHQW VHUYLFHV RI $20,000, LQ DGGLWLRQ WR WKH LQLWLDO FRQWUDFW YDOXH, WR EH ELOOHG DW WKH KRXUO\ UDWHV LQGLFDWHG LQ RXU LQLWLDO FRQWUDFW. 7KDQN \RX. POHDVH FRQWDFW PH LI \RX KDYH DQ\ TXHVWLRQV RU FRQFHUQV. :H ORRN IRUZDUG WR FRQWLQXLQJ RXU ZRUN WRJHWKHU RQ WKLV SURMHFW.
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860 :DOQXW 6WUHHW, 6XLWH B. 6DQ LXLV OELVSR CA 93401 _ (O) (805) 544-3380 Attachment 1B

12.C-8Council Agenda 8-1-2023
Packet Page 167

AMENDMENT # 1
to the
MAY 23, 2023 AGREEMENT BETWEEN THE CITY OF PISMO BEACH

AND MDN ENGINEERING, LLP
Pursuant to the May 23, 2023 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and MDN Engineering, LLP, hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:

1.Additional services shall be performed as set forth in the proposal dated July 8, 2023, which is attached hereto and by this reference made a part hereof.

3.The revised fee under the May 23, 2023 contract, plus this addendum, is forty thousand dollars ($40,000).

4.All other provisions of the Chapman Estate ADA Restroom Project Support agreement between City and Vendor shall remain in full force and effect.

CITY:

City of Pismo Beach, a Municipal Corporation
Signed:

Name: Benjamin A. Fine, P.E.

Title: Director of Public Works/City Engineer
Dated: ________________________________
Signed:

Name: Jorge E. Garcia
Title: Interim City Manager
Dated: ________________________________
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

MDN Engineering, LLP
Signed:

12.C-9Council Agenda 8-1-2023
Packet Page 168

MDN Engineering, LLP
780 La - Teena Place
Arroyo Grande, Ca 93420
805-550-6545
[email protected]
July 8, 2023
Benjamin A. Fine, Director of Public Works / City Engineer City of Pismo Beach
760 Mattie Road
Pismo Beach, Ca 93449
Subject: Amendment for Consulting Services
Chapman Estate Improvements Project Support
Dear Mr. Fine:

While constructing the planned improvements, differing site conditions have impacted the work area and utility systems. Additional time was required to identify and coordinate design and repairs to the natural gas service, sewer system, termite damage, mold mitigation, roof water damage to interior and exterior walls, and dry rot at interior and exterior sill plates. The current contract summary and requested amendment amount are shown below:

Current Account Summary:

Initial P.O. Amount: $ 20,000
Total to Date : $ 11,500
Remaining Amount: $ 8,500
Amendment Amount: $ 20,000
Sincerely,
MDN Engineering, LLP
Michael D. Nickerson, P.E.

Partner
MDN
Attachment 1C

12.C-10Council Agenda 8-1-2023
Packet Page 169

Pismo Beach City CouncilAugust 1, 2023

Pismo Beach City Council
August 1, 2023