RESOLUTION NO. R-2023-053
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT WITH NEWTEL CONSULTING LLC IN THE AMOUNT OF $160,000 FOR INFORMATION TECHNOLOGY PROJECT
MANAGEMENT SERVICES FOR THE PUBLIC SAFETY FACILITY
WHEREAS, during construction of the Public Safety Facility it is necessary to relocate emergency services into temporary facilities for the duration of the project, and then migrate personnel into the new building once construction is complete; and WHEREAS, staff issued a request for proposals (RFP) for information technology project management services for these aspects of the Public Safety Facility Project; and WHEREAS, staff received two responses to the RFP and the review committee selected NewTel Consulting LLC based on their understanding of the scope of work, methods, performance on similar projects, and value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Professional Services Agreement with NewTel Consulting LLC in the amount of $160,000 for Information Technology Project Management Services for the temporary relocation of emergency services during construction of the Public Safety Facility (cost proposal provided as Exhibit A).
UPON MOTION OF Council Member Guthrie, seconded by Council Member Inman, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 18'h day of July 2023, by the following vote:
AYES: 5
NOES: 0
ABSENT: 0
ABSTAIN: 0
RECUSED: 0
Approved:
Ed Waage, Mayor
Guthrie, Inman, Newton,
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R-2023-053
Exhibit A
NewTel Consulting LLC
City of Pismo Beach
City Clerk
Proposal
For
Public Safety Information Technology Project Management Revision 2
Submitted by: NewTel Consulting LLC
July 14, 2023
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R-2023-053
P-,
Exhibit A
3. Cost Proposal
NewTel has performed multiple Scope of Work reviews with the City's IT Manager since our initial RFP response submittal to solidify our joint understanding of our scope of work. The result of these scope of work reviews redefined the scope for the Public Safety Information Technology Project Management position.
Therefore, our SOW is primarily related to the Public Safety Center's 911/EC/IT technologies move to 3 temporary locations and assisting with the review of remodel plans for the buildings at 585 Dolliver and 330 Main during Phase 1, and the assessment of the needs of any IT systems added at the temporary locations during construction and the coordination for their respective testing and their respective migrations and testing to the new building, along with the coordination and scheduling of go -live events of systems at the new building.
Our assigned staff will perform all required project management tasks that we described in our sample project task's outline and any others that may be identified on a per phase basis as we engage on the project to successfully deliver our assigned work.
Therefore, our revised cost estimate is based on a per phase fixed price basis, and not on projected phase durations or a specific number of hours to provide a better value to the City. For billing purposes, we will adhere to our normal billable rate for the PM of $100 per hour, and $125 per hour for the Contract Manager and Technical PM NewTel's personnel will manage their workload and internally track work hours in a manner that we do not exceed the following per phase fixed cost estimates.
NewTel submit monthly basis for work performed in the previous month.
Fixed Cost Proposal
Should you have any questions, please contact me directly via email at cdelatorre(a)newtelconsultina.com or via telephone at (719) 661-7701.
Respectfully
Carlos Delatorre
President and CEO
Request for Proposal for Public Safety Information 6
Technology Project Management
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July 14, 2023
R-2023-053