6 MINUTES
Pismo Beach City Council
A•SyosePo� Tuesday, August 1, 2023
Special Closed Session-5:00 p.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 5:00 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
David Fleishman, City Attorney
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session items listed below.
Item 3.A: Conference with Legal Counsel — Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code §54956.9: One potential case
4. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.
5. ADJOURNMENT
At 5:41 p.m., to the 5:30 p.m. Regular Meeting.
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Approved August 15, 2023 CCM-2023-08-01 Closed and Regular
Council Meeting Minutes August 1, 2023
Regular Meeting-5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:45 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Interim City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
Item 4.A: Presentation: Introduction of New Employees
• Cory Hanh, Planning Manager (Downing)
• Jerilyn Morneau, Office Assistant II (Feeser)
Community Development Director Downing introduced Planning Manager Cory Hanh.
Administrative Services Director Feeser introduced Office Assistant Jerilyn Morneau.
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Approved August 15, 2023 CCM-2023-08-01 Closed and Regular t
City Council Meeting Minutes August 1, 2023
' S. PUBLIC COMMENT PERIOD
Call for public comment:
James Worthlev, San Luis Obispo Council of Governments, commented.
Tedd commented.
8. CITY MANAGER'S REPORT
Interim City Manager Garcia commented on various topics, including the City's purchase of property located at 320 Main Street, following direction given by the City Council at its May 26, 2023 Closed Session, for approximately $1.3 million; and the negotiation of a lease from the Wolosz Family Trust of the property located at 350 Pismo Avenue, following direction given by the City Council at its July 18, 2023 Closed Session.
7. CITY ATTORNEY'S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its 5:00 p.m. Closed Session.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Guthrie:
South County Chambers of Commerce Governmental Affairs Committee.
County of San Luis Obispo Homeless Services Oversight Council.
San Luis Obispo County Zone 3 Water Committee.
Mayor Waage:
San Luis Obispo County Community Fire Safe Council
19. CONSENT CALENDAR
Call for public comment: No comment
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Inman
Vote: The motion passed on the following vote (Items 9.A through 9.F):
Ayes: 5 Guthrie, Inman, Newton, Reiss, Waage
Noes: 0
Absent: 0
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Approved August 15, 2023 CCM-2023-08-01 Closed and Regular
Council Meetinq Minutes Auqust 1, 2023
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the July 18, 2023 Closed and Regular Meetings.
Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:
1. Approve the Summary of Payroll Register for June 18, 2023 and July 2, 2023;
2. Approve the Register of Demands for June 16, 2023, June 23, 2023 and June 30, 2023.
Item 9.C: Agreements with Interwest Consulting Group, Inc. for Plan Review & Inspection for, and NewTel Consulting, LLC for IT Project Management Related to, the Public Safety Facility (Downing)
Recommendation:
1. Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Interwest Consulting Group, Inc. in the amount of $491,897.20 for Plan Review and Inspection for the Construction of a Public Safety Facility; and
2. Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with NewTel Consulting, LLC in the amount of $160,000 for IT Project Management Services for the Public Safety Facility.
Legislative Record: Resolution R-2023-052 adopted.
Legislative Record: Resolution R-2023-053 adopted.
Item 9.D: James Way Beautification Project Bid Direction (Fine) Recommendation:
Adopt a Resolution authorizing staff to negotiate a construction contract for the James Way Beautification Project, or if negotiations are unsuccessful, to re -advertise for construction bids.
Legislative Record: Resolution R-2023-054 adopted.
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Council
Item 9.E:
Item 91
Minutes
1,2023
Lease for Property at 350 Pismo Avenue (Wolosz Parking Lot), Site of a Paid Parking Lot in the Downtown (Feeser)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into a three-year lease for use of 350 Pismo Avenue as a paid parking lot (the Wolosz Lot), in an amount not to exceed $252,000 over three years.
Legislative Record: Resolution R-2023-055 adopted.
Purchase of Two Replacement Police Department Patrol
Vehicles (Fine)
Recommendation:
Adopt a Resolution authorizing the purchase of two replacement Police Department patrol vehicles in the amount of $110,650.79 in Fiscal Year 2024.
Legislative Record: Resolution R-2023-056 adopted.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
Item 11.A: Protest Hearing and Certification of Weed Abatement Charges for Forwarding to the County of San Luis Obispo for Placement on 2023 Property Tax Rolls (Lee)
Recommendation:
1. Conduct a Public Hearing to hear protests from property owners regarding weed abatement charges;
2. Adopt a Resolution certifying the amount of abatement proceedings for grass, weeds, and rubbish pursuant to Resolution R-2023-028, to be filed with San Luis Obispo County Tax Rolls, as indicated by Assessor Parcel Number per Health & Safety Code Section 14912.
Presenting staff:
Jorge Garcia, Interim City Manager
Paul Lee, Battalion Chief
Public Hearing / Call for public comment: No comment.
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Approved August 15, 2023 CCM-2023-08-01 Closed and Regular
City Council Meeting Minutes August 1, 2023
Action: Adopt a Resolution certifying the amount of abatement proceedings for grass, weeds, and rubbish pursuant to Resolution R-2023-028, to be filed with San Luis Obispo County Tax Rolls, as indicated by Assessor Parcel Number per Health & Safety Code Section 14912.
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 5 Newton, Guthrie, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-057 adopted.
12. BUSINESS ITEMS
Item 12.A: City of Pismo Beach 10-Year Capital Improvement Plan (Fine) Recommendation:
Adopt a Resolution approving the City's 10-Year Capital Improvement Plan for Fiscal Year 2024 through Fiscal Year 2033.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Interim City Manager
Call for public comment: No comment.
Action: Adopt a Resolution approving the City's 10-Year Capital Improvement Plan for Fiscal Year 2024 through Fiscal Year 2033.
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Newton, Guthrie, Inman, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-058 adopted.
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Approved August 15, 2023 CCM-2023-08-01 Closed and Regular
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Item 12.B:
Minutes
Review of Information Technology (IT) Project Updates (Feeser) Recommendation:
No action required; information only.
Presenting staff:
Nadia Feeser, Administrative Services Director
Jorge Garcia, Interim City Manager
Jason Takagi, Information Technology Manager
Call for public comment: No comment.
Action: No action.
1W4049i
Item 12.C: Authorization for Change Order with Jack Handley Construction Services and Contract Amendments with Hunter Smith & Associates, Inc. and MDN Engineering, LLP for the Chapman Estate ADA Restroom Remodel and Addition Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to:
1. Execute Change Order #2 with Jack Handley Construction Services in the amount of $120,000 for the Construction of the Chapman Estate ADA Restroom and Remodel Project; and
2. Execute Amendment #1 with Hunter Smith & Associates, Inc. in the amount of $20,000 for Construction Management Services for the Chapman Estate ADA Restroom and Remodel Project; and
3. Execute Amendment #1 with MDN Engineering, LLP in the amount of $20,000 for the Chapman Estate ADA Restroom Remodel and Addition Project.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Interim City Manager
Call for public comment: No comment.
Action: Adopt a Resolution authorizing the City Manager to:
1. Execute Change Order #2 with Jack Handley Construction Services in the amount of $120,000 for the Construction of the Chapman Estate ADA Restroom and Remodel Project; and
2. Execute Amendment #1 with Hunter Smith & Associates, Inc. in the amount of $20,000 for Construction Management Services for the Chapman Estate ADA Restroom and Remodel Project; and
3. Execute Amendment #1 with MDN Engineering, LLP in the amount of $20,000 for the Chapman Estate ADA Restroom Remodel and Addition Project.
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Approved August 15, 2023 CCM-2023-08-01 Closed and Regular
City Council Meeting Minutes August 1, 2023
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote
Ayes:
5 Reiss, Newton, Guthrie, Inman, Waage
Noes:
0 Absent:
0 Abstain:
0 Recused:
0 Legislative Record: Resolution R-2023-059 adopted.
13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus to direct staff to schedule a Closed Session to allow the Council to discuss the potential acquisition of available properties downtown for the purposes of parking inventory, for the next available meeting.
Consensus to direct staff to return with an agenda item allowing the Council to receive information about the City's parking in -lieu fee practices and consider pursuing related changes.
14. ADJOURNMENT
At 6:39 p.m.
A
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,rlied, Cit Clerk
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Approved August 15, 2023 CCM-2023-08-01 Closed and Regular