Award Contracts for the James Way
Beautification Project
Agenda Item 12.B
By: Eric Eldridge, P.E.
Engineering Manager
Meeting Date: September 5, 2023
2 The Project
•Base Bid
•Removal of concrete from between the fence line and back of sidewalk on the south side (ocean side) of the street
•Excavation/evaluation of the existing soil and amending and/or replacing it to provide suitable growing medium for new plants.
•Repairs to the raised masonry planters on the north side of the street
4 Plant Selections
5Crassula ovata
Jade Plant
Asparagus d. ‘Myers’
Myers Asparagus
Breeze Dwarf Mat Rush Pyrus kawakamii
Evergreen Pear
Senecio serpens
Blue Chalk Sticks
Project Base Bids
•Four contractors submitted bids (base bid amounts)
•John Madona Construction - $2,330,219
•RCH Construction - $2,058,206
•Brough Construction - $1,842,784
•JJ Fisher Construction – 1,598,775
The Project Bid Alternates
•Bid Alternate No. 1
•Pavement striping on James Way
•Bid Alternate No. 2
•Succulent planting in the raised planters on the north side of the street where there are currently no trees in the planters •Bid Alternate No. 3
•Removal of all the existing raised block wall planters on the north side to below grade, removal of the existing trees, stump grinding, aerate and soil amendment, planting succulents, and bark finish at all the north side locations flush to the sidewalk
North Side Block Wall Planters
8 Raised Planter Repair (Minor Typical)Raised Planter Repair (Major Typical)
North Side Block Wall Planters
9 Bid Alternates
•Bid Alternate 1 - $54,191.00
•Restripe James Way through the Project corridor
•Bid Alternate 2 - $6,255.00
•Succulent planting in the raised planters on the north side of the street where there are currently no trees in the planters •Staff has concern with the survivability of plantings due to exiting root balls within the planters
•Bid Alternate 3 - $16,886.62
•Removal of all the existing raised block wall planters on the north side to below grade, removal of the existing trees, stump grinding, aerate and soil amendment, planting succulents, and bark finish at all the north side locations flush to the sidewalk
Conclusion and Recommendation
•Award a contract to JJ Fisher Construction for:
•Base Bid - $1,598,775.00 and
•Bid Alternate 1 - $54,191.00 and
•One of the following
•Bid Alternate 2 - $6,255.00
OR
•Bid Alternate 3 - $16,886.62
11 Construction Management
•RFP issued June 22, 2023 due July 20, 2023
•One proposal received – Cannon Corporation
•Evaluated based on:
•Understanding of the scope of work
•Methods, schedule and procedures to be used
•Management, personnel and experience
•Consultant Consultation and coordination with the City of Pismo Beach
Staff’s Recommendation
•Provide staff with direction on bid alternates
•Adopt a resolution authorizing the City Manager to:
•Execute a contract with JJ Fisher Construction, Inc. for construction of the James Way Beautification project in the amount of
•$1,659,221.00 for the base bid plus bid alternates 1 and 2 or •1,669,852.62 for the base bid plus bid alternates 1 and 3 •Enter into a Professional Services Agreement with Cannon Corporation in the amount of $264,175.00 for Construction Management, Inspection and Administration Services.
13 Fiscal Impact
Current Project Funding
James Way Beautification Project Budget $2,661,684
Estimated Project Cost – Base Bid plus Bid Alternates 1 and 2 Construction Costs (JJ Fisher) $1,659,221.00
Construction Management (Cannon) $264,175.00
20% Contingency 388,056.00
Total Estimated Project Cost $2,311,452.00
Budget Surplus $350,232
Estimated Project Cost – Base Bid plus Bid Alternates 1 and 3 Construction Costs (JJ Fisher) $1,669,852.62
Construction Management (Cannon) $264,175.00
20% Contingency 388,056.00
Total Estimated Project Cost $2,322,083.62
Budget Surplus $339,600
14 Questions