RESOLUTION NO. R-2023-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO:
1. EXECUTE A CONTRACT WITH JJ FISHER CONSTRUCTION, INC. FOR
CONSTRUCTION OF THE JAMES WAY BEAUTIFICATION PROJECT IN THE AMOUNT OF $1,669,852.62; AND
2. ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CANNON CORPORATION IN THE AMOUNT OF $264,175.00 FOR CONSTRUCTION
MANAGEMENT, INSPECTION AND ADMINISTRATION SERVICES
WHEREAS, to achieve its goal of Community Character, Beautification, and Quality of Life for Residents, the City Council is investing in neighborhoods including road, sidewalk, and park improvements including the James Way Beautification Project; and WHEREAS, the James Way Beautification Project was advertised for construction bids; however, no bids were received by the deadline of July 20, 2023; and WHEREAS, based on the Public Contract Code, on August 1, 2023, the City Council directed staff to negotiate directly with contractors in order to secure a construction contract; and
WHEREAS, after direct negotiation with contractor pursuant to Council direction, staff was able to obtain four bids ranging in amount from $1,676,107.62 to $2,522,833.81; and WHEREAS, the apparent low bidder is JJ Fisher Construction, Inc. (JJ Fisher); and WHEREAS, the project consists of a base bid and three bid alternates, however bid alternates 2 and 3 cannot both be awarded: and
WHEREAS, staff issued a formal Request for Proposals (RFP) for Construction Management, Inspection and Administration Services and received one proposal from Cannon Corporation (Cannon); and
WHEREAS, the FY 2024 Capital Projects Fund budget includes sufficient budget to support the JJ Fisher and Cannon agreements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute a contract with JJ Fisher for construction of the James Way Beautification project in the amount of $1,669,852.62 for the base bid plus bid alternates 1 and 3 (Exhibit A).
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager enter into a Professional Services Agreement with Cannon PAGE 1 OF 8
R-2023-066
in the amount of $264,175.00 for Construction Management, Inspection and Administration Services (Exhibit B).
UPON MOTION OF Council Member Guthrie, seconded by Council Member Newton, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 5th day of September 2023, by the following vote:
AYES:
5 Guthrie, Newton, Inman, Reiss, Waage
NOES:
0 ABSENT:
0 ABSTAIN:
0 RECUSED:
0 Approved:
Ed Waage, Mayor
Attest:
PAGE 2OF8
tow
R-2023-066
Exhibit A
BID SCHEDULE
James Way Beautification Project
BASE BID
ITEM DESCRIPTION QUANTITY UNIT UNIT TOTALCOST
COST
1 CONSTRUCTION COORDINATION 1 LS $ $154,000.00 $ $154,000.00 2 TRAFFIC CONTROL 1 LS $$1a1,775.00 $ $141,775.e0
3 NOTIFICATION OF RESIDENTS, 1 LS $ $35,750.00 $ $35,750.00
BUSINESSES & AGENCIES
4 STORM WATER POLLUTION 1 $ $12,eee.ee $ $12,000.00
CONTROLPROGRAM
5 CLEARING & GRUBBING /SITE 18,408 SF $ $3.e0 $ $ss,2za.ee
PREPARATION
6 CONCRETE DEMOLITION 17,352 SF $ $9.00 $1s6,16a.ee $
7 TREE REMOVAL 30 EA $ $385.00 $ $11,550.00
$750.00 $49, 500.00
8 RAISED PLANTER REMOVAL 66 EA $ $
9 SIGN REMOVAL 17 EA $ $450.00 $ $7,650.00
$30.00 $60,060.00
10 REMOVE & REPLACE 7" HMA 2,002 SF $ $
$25.00 $17,850.00
11 REMOVE & REPLACE 2" HMA 714 SF $ $
$25.00 $2,875.00
12 CONCRETE DRIVEWAY APRON 115 SF $ $
$18.00 $42,048.00
13 CONCRETE SIDEWALK 2,336 SF $ $
$1,450.00 $15,950.00
14 TRUNCATED DOMES 11 EA $ $
$85.00 $19,805.00
15 CURB & GUTTER 233 LF $ $
$32.00 $9,736.00
16 RETAINING CURB 273 LF $ $
$42.00 $80,724.00
17 CURB & SPANDREL 1,922 SF $ $
$22.00 $30,426.00
18 CURB RAMP 1,383 SF $ $
$7,900.00 $47,400.00
' 19 SIDEWALK UNDERDRAIN 6 EA $ $
PAGE 3OF8
R-2023-066
Exhibit A
ITEM
DESCRIPTION
QUANTITY
UNIT
UNIT
TOTALCOST
COST
20 ONE-POSTSIGN
17 EA
$
$45e.ee
$ $7,650.00
21 12" WHITE CROSSWALK/LIMIT LINE
413
LF
$
$5.00
$ $2,065.00
(TWO COAT PAINT)
22 MEDIAN STRIPE (DETAIL 28,
41 LF
$
$11.00
$ $451.00
YELLOW, TWO COAT PAINT)
23 "STOP" LEGEND (TWO COAT PAINT)
9 EA
$
$193.00
$ $1,737.00
24 PAINT RED CURB
50 LF
$
$2.00
$ $100.00
25 ADJUST WATER METER TO FINISH
4 EA
$
$750.00
$ $3,000.00
GRADE
26 WATER SERVICE & METER
1 LS
$
$15,900.00
$ $15,900.00
27 DECORATIVE COLUMNS
2 EA
$
$26,455.00
$ $52,910.00
28 RAISED MASONRY PLANTER REPAIR
1 LS
$
$7,359.00
$ $7,359.00
(MINOR)
29 RAISED MASONRY PLANTER REPAIR
1 LS
$
$4,511.00
$ $4,511.00
(MAJOR)
30 31
PLANTING WITH DRAIN LINE
IRRIGATION SYSTEM
1 1
LS
LS
$ $190,728.00
$ $327, 923.00
$ $19e,728.00
$ $327,923.00
32 PLANTING ESTABLISHMENT&
1 LS
$
$10,350.00
$ $10,350.00
MAINTENANCE
33 REMOVE, STORE, & REINSTALL
5 EA
$
$2,100.00
$ $10,500.00
BENCH
34 REMOVE, STORE, & REINSTALL
3 EA
$
$2,200.00
$ $6,609.00
TRASH RECEPTACLE
35 PET STATION (NEW)
2 EA
$
$3,750.00
$ $7,500.00
BASE BID
TOTAL AMOUNT IN FIGURES: $1, 598, 775.00
BASE BID
TOTAL AMOUNT IN WORDS:
one million five hundred ninety-eight
thousand seven hundred
seventy-five
dollars and
no cents
BID ALTERNATE NO. 1—JAMES WAY ROADWAY STRIPING (N. 4TH ST. —
CREST DRIVE)
ITEM
DESCRIPTION
QUANTITY
UNIT
UNIT
TOTAL COST
COST
Al
TRAFFIC CONTROL
1 LS
$
$10,420.00
$ $10,420.00
A2
STRIPING DETAIL#22 (ONE COAT
930
LF
$
$3.00
$ $2,790.00
PAINT)
A3
STRIPING DETAIL #29 (ONE COAT
2,960
LF
$
$3.00
$ $8,880.00
PAINT)
PAGE 4OF8
R-2023-066
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Exhibit A
ITEM DESCRIPTION QUANTITY UNIT UNIT TOTAL COST
COST
B2 PLANT ESTABLISHMENT& 1 LS $ $2,380.00 $ $2,380.00
MAINTENANCE NORTH PLANTERS
BID ALTERNATE NO. 2 TOTAL AMOUTN IN FIGURES: $6, 255.00 BID ALTERNATE NO. 2 TOTAL AMOUNT IN WORDS:
six thousand two hundred fifty-five dollars and no cents BID ALTERNATE NO. 3 DEMO & LANDSCAPING AT NORTH SIDE OF JAMES WAY ITEM
DESCRIPTION
QUANTITY UNIT
UNIT
TOTALCOST
COST
C1
TRAFFIC CONTROL
1 LS
$
$10,420.09
$
$10,420.00
C2
DEDUCT BASE BID ITEM 27
1 LS
$
452,9$0.0e
$
-$52,910.00
C3
DEDUCT BASE BID ITEM 28
1 LS
$
-$7,359.00
$
-$7,359.ee
C4
TREE REMOVAL (NORTH SIDE)
38 EA
$
$385.00
$
$14,630.00
C5
RAISED PLANTER REMOVAL
51 EA
$
$750.00
$
$38,250.00
(NORTH SIDE)
C6
PLANTING (NORTH SIDE)
1 LS
$
$10,520.00
$
$10,520.00
C7
PLANT ESTABLISHMENT&
1 LS
$
$3,335.62
$
$3,335.62
MAINTENANCE (NORTH SIDE)
BID ALTERNATE
NO. 3 TOTAL AMOUNT
IN FIGURES:
$16,886.62
BID ALTERNATE
NO. 3 TOTAL AMOUNT
IN WORDS:
sixteen
thousand eight hundred
eighty-six dollars and
62 cents
TOTAL BASE BID PLUS BID ALTERNATES 1-3 IN FIGURES: $1, 676,107.62 TOTAL BASE BID PLUS BID ALTERNATES 1-3 IN WORDS:
one million six hundred seventy-six thousand one hundred seven dollars and 62 cents Signature of Bidder:`.G._.` Date: 08/22/2023
LS=lump sum, EA=each, LF=linear feet
The Contractor shall comply with the requirements the State Labor Code.
The undersigned further agrees that in case of default in executing and submitting the Contract with required bonds and insurance within ten (10) working days after having received notice that the Contract is ready for signature, the proceeds of the check or bond accompanying this Bid shall become the property of the City.
PAGE 6OF8
R-2023-066
Exhibit B
Cannon Fee Proposal
Task
1D- Pre-Construellon
Patrick
Principal
HIS
Riddell
Engineer
I
Cost
Todd
Sr.
Engineer
III,
B.".1onne
Resident
cost
'-'
RonTegland
Sr. Construction
Inspector
HIS
Cost
Juliana
Landscape
Inspection
HIS
Designer
Welch
11 Cost
March,
Administrative
HIS
B.hac
Support
Cents III
S.bcons.1t.nt
PEI
Testing
Materials
Cast
Estimated
"Dun
S7
$
C.St
3tF . iW1
1.1 Pre Construction Conference
2 5
412.00 1
4 1
$ 784.00
2 5 300.00 1
2 1
5 236.00
4 5
420.00
14 S
2,152.00
1.2 Review Baseline CPM Schedule
2 5
412.00
4 $ 784.00
3 $ 450.00
5 $
9 $
1,646.00
1.3 Review Slormwater Pollution Prevention Program SWPPP 5 6
S 1,176.02
$
$
S
6 S
1,176.00
1.4 Review Initial Project Submittals
5 4
5 784.00
4 $ 6U0.00
4 $
472.00
$
12 S
1,856.00
1.5 Preliminary utilityCoordination
$
4 $ 784.00
4 S 600.00
5 -
$
B
5 1,384.00
1.6 Public Outreach
201'ConslructionI
2 5
412.00 1
4$
J84.00
5 -
5 _.
2 1
S
210.00
8 1291
S
$
1,406.00
202,831.00
2.1 Records and Documentation
$
23 $ 4,508.00
27 $ 4,050.00
45 $
5,330.DD
23 1
5 2,415.00
Its
$
26.283.00
2.2 Safety and Traffic Management
$
23 $ 4.508.00
27 5 4,050.00
5 S
50 $
8.558.00
2.3 Schedule and Progress
8 5
1.648.00
23 5 4.508.00
18 S 2,700.00
$
5 49
S
8,856.00
2ASubmittals and Requests for Information(RFIs)
S
45 S 8.820.00
23 S 3,450.00
27 5
3,186.00
23 15
2,415.00
1 1 118 1
5 17,871.00
2.5 Construction Inspection
$
90 $ 17,640.00
540
$ 81,000.00
90 S
10,620.00
5 720
5 109,260.00
2.6 Control of Materials
5 23
5 2,070.D0
23 5 12,420.00
45 5
4,050.00
$
91 S
18,540.00
2.7 Cost Control Management
8 $
1,648,00
23 $ 4,50B.00
23 $ 3,450.00
5 -
5 54
S
9,606.00
2.8 labor Compliance and EEO (optional, If requested)
2.9 Construction Staking !optional, if requested)
3D- Materials
S
S
18 9
$ 3,523.00
$ 1.764.00
-
32 9
$ 4,800.00
S 1,350.00
S
S
23 $
5 2.415.00
73 18
S
$
S
10,743.00
3,114.00
21,530.00
3.1 Coordination for las ection/Testin
$
4,120.00
-
S
4,120.00
3.2 Laboratory Testing -CIA Subgrade/Base
5 4,860.00
S
4.860.00
3.3 LaboratoryTestin -PCC
5 8,670.00
S
8,670.00
3.4 Verification 8, Determi nation of Com p lia nce/Acceptance S
3,880.00
-
5 3,880.00
40- Post Construction
11 168
Is
25,694.00
4.1 Final Inspection and Punch List
4 5
824.00
23 1 5 4.508.00
1 45
1 5 6,750.00
23 1 5
2,714.00
1 95
5 14,796.00
4.2 A, Bulk Record Drawings
5 5
1 5 980.00
1 18
1 5 2,700.00
1 1 5
5 23
5 3,680.00
4.3 Final Project Records
4 5
824.00
1 5
1 5 980.00
1 18
1 5 2,700.00
1 23
1 S
2,714.00
1 5
I I
50 $
7,218.00
Total Esrfmored Hours
11 30
$
6,150.00
336
$ 63,428.00
1 836
1 $ 131,370.00
1 259
$
29302.00
1 751
$
7,875.00
1 0.00
ii 1 1,516
$
259,675,00
Reimbursables
4,
----
i
'Note: Assumes 90 working days(720 hours) 90 WD's
PAGE 7 OF 8
R-2023-066
ESTIMATED FEE BREAKDOWN SCHEDULE
Coordination, Construction Inspection and Quality Assurance City of Pismo Beach - James Way Beautification Project
Description
Units
Rate
Total
Senior Principal Engineer
8 $260 / hour
$2,080
Assistant Engineer
8 $175 / hour
$1,400
Clerical
8 $80 / hour
$640
Estimated Task 1 Fees:
$4,120
Task 2 Laboratory Testing and O• Subgradell3ase
IS Call Outs)
Descri tion
Units
Rate
Total
ASTM D-1557 Maximum Density Curve
4 $290 / test
$1,160
Construction Inspector
20 $145 / hour
$2,900
Equipment / Vehicle Usage
5 $160 / day
$800
Task Laboratory Testing for PCC Pours)
Estimated Task 2 Fees:
$4,860
3 (6
Descri tion
Units
Rate
Total
PCC Cylinders (6 cylinders per lest)
42 $65 / each
$2,730
Cylinder Pickup
6 $250 /each
$1,500
Construction Inspector
24 $145 /hour
$3,480
Equipment / Vehicle Usage
6 $160 / day
$960
Estimated Task 3 Fees:
$8,670
Task 4 Verification and Determination of Compliance
and Acceptance
Description
Units
Rate
Total
Senior Principal Engineer
4 $260 / hour
$1,040
QA Manager
8 $175 / hour
$1,400
Lab Manager
8 $180 / hour
$1.440
Estimated Task 4 Fees:
$3,880
Total Estimated Fees:
$21,530
170 / hour 210
PAGE 8 OF 8
0-
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R-2023-066