AGENDA
Pismo Beach City Council
Tuesday, October 3, 2023
Time Meeting Type Physical Location Virtual Participation Option 5:30 p.m. Regular Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda.
0.HYBRID MEETING INSTRUCTIONS:
This meeting is being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch this meeting and submit public comment are provided below.
Watch and participate in person:
•Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. •To make public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest.
Watch and participate via Zoom:
•Click this link on any computer or mobile device: https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser.
•To make public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.
Listen and participate via telephone:
•Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted. •To make public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.
Watch online:
•Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.
Watch on Channel 20:
•Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live. Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.
Submit written comment:
•In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.
Submit voicemail comment:
•Call 805-773-7005 and leave a voicemail before the meeting. Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.
Please note:
•Meetings may begin a few minutes after the scheduled start time. •Meetings will be recorded; these recordings are public record. •Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. •Phone numbers of voicemail commenters may be visible in the public record along with transcripts.
Please contact City Clerk Erica Inderlied at [email protected] with questions.
Council Agenda 10-3-2023
Pismo Beach City Council Agenda October 3, 2023
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor Waage
1.ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2.PLEDGE OF ALLEGIANCE
3.ACCEPTANCE OF AGENDA
12.BUSINESS ITEMS - Reordered
Item 12.A: City Manager Employment Agreement with Jorge E. Garcia (Fleishman) Recommendation:
Adopt a Resolution approving a City Manager employment agreement with Jorge E. Garcia.
Item 12.B: City Manager Oath of Office (Buchanan)
Recommendation:
The City Manager’s Oath of Office will be administered, followed by a brief recess. No Council action to be taken. No packet materials.
4.PRESENTATIONS
Item 4.A: Proclamation: Recognizing October 2023 as Dating and Domestic Violence Awareness Month (Lumina Alliance)
Item 4.B: Presentation: ASCE Project of the Year - Bello Street Bridge (Fine)
5.PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.
However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.
Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
Council Agenda 10-3-2023
Pismo Beach City Council Agenda October 3, 2023
6.CITY MANAGER’S REPORT - No action to be taken
7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken
8.COUNCIL COMMITTEE REPORTS
1.Air Pollution Control District, SLO County (Newton/Reiss)
2.California Joint Powers Insurance Authority (Reiss)
3.CAPSLO (Reiss)
4.Central Coast Blue Regional Recycled Water Authority (Waage)
5.Central Coast Community Energy Policy Board (Mayor)
6.Chapman Estate Foundation (Liaison) (Reiss)
7.Coastal Cities Group, League of CA Cities (Waage)
8.Conference and Visitors Bureau / LBID Board (Liaison) (Inman)
9.Friends of Price House Liaison (Waage)
10. Hazard Mitigation & Fire Safety (Inman/Waage)
11. Homeless Services Oversight Council (Guthrie/Reiss)
12. Integrated Waste Management Authority (Newton/Inman)
13. Mobile Home Rent Stabilization Subcommittee (Inman/Reiss)
14. REACH (Newton)
15. Regional Transit Authority, SLO (Waage/Reiss)
16. Shell Beach Improvement Group Liaison (Inman)
17. SLOCOG (Waage/Reiss)
18. South County Chambers Gov’t Affairs (Guthrie/Inman)
19. Visit SLO CAL Advisory Committee (Inman)
20. Water Resources Advisory Committee, SLO (Guthrie/Inman)
21. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)
9.CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1.Adopt Minutes of the February14, 2023 Special Meeting;
2.Adopt Minutes of the February 16, 2023 Special Meeting;
3.Adopt Minutes of the March 29, 2023 Special Workshop;
4.Adopt Minutes of the September 5, 2023 Regular Meeting;
5.Adopt Minutes of the September 8, 2023 Closed Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:
1.Approve the Summary of Payroll Register for August 27, 2023 and September 10, 2023;
2.Approve the Register of Demands for August 4, 2023, August 11, 2023, August 18, 2023, August 25, 2023, August 31, 2023 and September 1, 2023.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for July 2023 of FY 2023-2024 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.D: Monthly Investment Transaction Report of the City’s Cash and Investments for August 2023 of FY 2024 (Feeser)
Recommendation:
No action recommended; for information only.
Council Agenda 10-3-2023
Pismo Beach City Council Agenda October 3, 2023
Item 9.E: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:
No action recommended; for information only.
Item 9.F: Amendment #1 to the Agreement with Water Systems Consulting, Inc. for Program Management, Permitting, and Final Design Services for Central Coast Blue, and Related Budget Adjustments (Fine) Recommendation:
Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Water Systems Consulting, Inc for Program Management, Permitting, and Final Design Services for Central Coast Blue in the amount of $222,302, and appropriating related budget adjustments in Fiscal Year 2024.
Item 9.G: Adoption (Second Reading) of an Ordinance Amending Chapter 10.10 of the Pismo Beach Municipal Code Regarding the Paid Parking Zone (Inderlied)
Recommendation:
Adopt an Ordinance amending Chapter 10.10: Paid Parking Zone, of the City of Pismo Beach Municipal Code, relating to using parking funds for various purposes.
Item 9.H: Award of Contract to Pre Con Industries, Inc. for the Police Department Parking Division Annex Building Project and the Public Safety Facility Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute a contract with Pre Con Industries, Inc. for construction of the Police Department Parking Division Annex Building project in the amount of $1,149,000, and for tenant improvements related to the City business operations continuity during the Public Safety Facility project in the amount of $315,000.
Item 9.I: Purchase of New Police Department Administration Vehicle (Fine) Recommendation:
Adopt a Resolution authorizing the purchase of one replacement Police Department Administration vehicle in the amount of $70,916.62 and appropriating related budget adjustments in Fiscal Year 2024.
Council Agenda 10-3-2023
Pismo Beach City Council Agenda October 3, 2023
Item 9.J: Lease of Three Temporary Trailers from Mobile Modular for the Relocation of Emergency Services Related to the Public Safety Facility (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute a lease agreement for three temporary trailers from Mobile Modular in the amount of $318,156.18 for the relocation of emergency services related to the Public Safety Facility project.
10. ITEMS PULLED FROM CONSENT CALENDAR
11. PUBLIC HEARINGS - No earlier than 6:00 p.m.
GENERAL PROCEDURES FOR PUBLIC HEARINGS (Mayor/Presiding Officer reserves discretion to set speaking allowances):
1. City staff will present the staff report and recommendation, and respond to technical/clarifying questions from Council;
2. Mayor will open the public hearing, and invite the project applicant, or representative, to present the project (Limited to 10 mins);
3. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to present their appeal (Limited to 10 mins);
4. Mayor will then ask other interested persons to testify regarding the project (Limited to 3 mins per speaker);
5. Mayor will invite the project applicant, or representative, to make a rebuttal if desired (Limited to 5 mins);
6. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to make a rebuttal if desired (Limited to 5 mins);
7. Mayor will close the public hearing, following which the Council will deliberate and act on the matter.
Item 11.A: Coastal Development Permit, Conditional Use Permit, Architectural Review Permit, and Vesting Tentative Tract Map 3181 for a Residential Subdivision, and Mitigated Negative Declaration. Location – 00 Beachcomber Drive. APN – 010-144-025. The Project is within the Coastal Zone and is Appealable to the Coastal Commission. (Downing)
Recommendation:
Adopt a Resolution approving Project No. P21-000050 for a Coastal Development Permit, Conditional Use Permit, Architectural Review Permit, and Vesting Tentative Tract Map 3181 to subdivide a lot for 20 residential dwelling units, two accessory dwelling units, a 1.11-acre blufftop park, and a
0.38-acre open space lot, and adopting a Mitigated Negative Declaration.
Location – 00 Beachcomber Drive. APN – 010-144-025.
12. BUSINESS ITEMS, Continued May be reordered and heard prior to Public Hearings
Item 12.C: Price Street Parking Configuration Options (Fine)
Recommendation:
Provide direction to staff with respect to diagonal parking in the center of Price Street.
Item 12.D: Capital Improvement Program Semi-Annual Report (Fine)
Recommendation:
No action required; information only.
Council Agenda 10-3-2023
Pismo Beach City Council Agenda October 3, 2023
13.CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken
14.ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:
Meeting Time Date Location
Special Joint Study Session 1:00 p.m. Thursday, October 5, 2023 Council Chamber, City Hall Special Study Session 1:30 p.m. Tuesday, October 10, 2023 Council Chamber, City Hall Regular Meeting 5:30 p.m. Tuesday, October 17, 2023 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).
AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the October 3, 2023 meeting(s) of the Pismo Beach City Council was posted on September 28, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.
Erica Inderlied, City Clerk
Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.
Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.
Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.
Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.
Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.
Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-
35.104 ADA Title II).
Council Agenda 10-3-2023
PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #12.A
SUBJECT/TITLE:
CITY MANAGER EMPLOYMENT AGREEMENT WITH JORGE E. GARCIA
RECOMMENDATION:
Adopt a Resolution approving a City Manager employment agreement with Jorge E.
Garcia.
BACKGROUND:
James R. Lewis served as Pismo Beach’s City Manager from February 2013 until May 2023, when Mr. Lewis indicated that he would be leaving Pismo Beach, to accept the City Manager position in Atascadero. The City Council began a nationwide recruitment process to select the new City Manager. During this time, the Assistant City Manager, Jorge E. Garcia, was asked by the City Council to serve as interim City Manager to keep the organization moving forward during the transition.
During the nationwide search for a new City Manager conducted by Ralph Andersen & Associates, the City received more than twenty-five applications to be considered for the position. After a thorough review of applicants’ qualifications and experience, in-person interviews with select candidates were conducted. Upon completion of interviews, the City Council identified Jorge E. Garcia as the top candidate for the City Manager position.
Based on direction from the City Council at its September 26, 2023 meeting, the City Attorney began negotiations and drafted the attached employment agreement, negotiating a number of items with Mr. Garcia. Key terms reflected in the proposed employment agreement (Attachment 1A) include:
1) Term: Four (4) years, from October 3, 2023, to October 2, 2027. 2) Salary: Base annual salary of two hundred forty-five thousand six hundred sixty-one dollars and thirty-nine cents ($245,661.39) (Step D on the City Manager salary schedule), payable in installments at the time that other City employees are paid. a. The agreement will be automatically amended to reflect any salary adjustments that are provided by resolution to department heads.
b. Mr. Garcia is eligible for an increase in compensation to step E of the City Manager salary range upon a satisfactory performance evaluation conducted under the provisions of Section 12 of the Employment Agreement. The performance evaluation will be conducted in January 2025. 3) Deferred Compensation: The City will contribute an amount equal to that provided to department heads into the City’s deferred compensation plan. 4) Health, Disability, Life Insurance:
a. Health: The City will provide the same insurance programs to Mr. Garcia that are provided to department heads of the City of Pismo Beach. b. Life: The City will pay premiums for term life insurance in the amount equal to the annual base salary.
Council Agenda 10-3-2023 12.A-1
Packet Page 1
5) Additional Benefits:
a. Auto Allowance: The City will provide auto allowance in the sum of three hundred dollars ($300.00) per month.
Should the City Council approve the employment agreement, Mr. Garcia would begin his appointment as City Manager effective immediately and assume the duties of City Manager.
Conclusion and Recommendation
Pursuant to the direction of the City Council, staff recommends City Council adopt a resolution (Attachment 1) approving the employment agreement with Jorge E. Garcia (Attachment 1A). A biographical statement is also provided as Attachment 2.
FISCAL IMPACT:
The City’s adopted budget includes the salary and benefits for the position of City Manager. The total costs of the new City Manager employment agreement are expected to be within the currently budgeted amount.
ALTERNATIVES:
1. Do not approve contract; provide staff further direction. This option is not recommended, since the current interim City Manager’s temporary agreement expires November 30, 2023, and there is no other interim succession plan in place.
ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: Draft employment agreement between the City of Pismo beach and Jorge E. Garcia
2. Biographical statement for Jorge E. Garcia
Prepared by: Meeting Date: October 3, 2023
Bianka Buchanan, Human Resources Officer
Submitted by: David Fleishman, City Attorney
Council Agenda 10-3-2023 12.A-2
Packet Page 2
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA APPROVING A CITY MANAGER EMPLOYMENT AGREEMENT WITH JORGE E. GARCIA
WHEREAS, following the departure of its previous City Manager in June 2023, the City Council of the City of Pismo Beach has conducted an extensive nationwide search for qualified candidates for the position of City Manager; and WHEREAS, the City Council conducted interviews of the most qualified candidates for the position; and
WHEREAS, the City Council has determined that Jorge E. Garcia is the most qualified candidate for the position of City Manager; and
WHEREAS, the City Council wishes to set forth the terms and conditions of employment in a written agreement with Mr. Garcia.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby approves the attached employment agreement (Exhibit A) entitled "Employment Agreement Between the City of Pismo Beach and Jorge E. Garcia", and the Mayor is hereby directed to sign the agreement for and on behalf of the City of Pismo Beach.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 3rd day of October 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1
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Packet Page 3
EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF PISMO BEACH
&
JORGE E. GARCIA
Attachment 1A
Council Agenda 10-3-2023 12.A-4
Packet Page 4
City of Pismo Beach
This Agreement is made and entered into this 3rd day of October, 2023 by and between the City of Pismo Beach, a municipal corporation, (hereinafter called “Employer”) and Jorge E. Garcia, an individual, (hereinafter called “Employee”) both of whom agree as follows:
Section 1: Term
The Term of this agreement shall be for a period of four (4) years, from October 3, 2023 to October 2, 2027. Notwithstanding the Term of the agreement, Employee acknowledges that his position with the City is an “at-will” position, and Employer need not provide advance notification, sufficient or just cause or a right of appeal from a decision to terminate Employee. Employer shall notify Employee not later than six months prior to the end of the Term that Employer does not intend to extend the Term. In the absence of such notice, the Term shall be extended for an additional four year period on the same terms and conditions, or on such other terms and conditions as the parties may agree.
Employer’s election not to extend this Agreement shall not entitle Employee to severance pursuant to Section 10 of this Agreement. Employee shall be entitled to only such benefits upon termination as are explicitly set forth in this Agreement.
Section 2: Duties and Authority
Employer agrees to employ Employee as City Manager to perform the functions and duties specified for that position under Pismo Beach Municipal Code Section 2.08.050 and to perform other legally permissible and proper duties and functions.
Section 3: Compensation
A.Base Salary: Employer agrees to pay Employee an annual base salary of two hundred forty-five thousand six hundred sixty-one dollars and thirty-nine cents ($245,661.39), Step D on the city manager salary schedule, payable in installments at the time that department heads of the employees of the Employer are paid. As additional compensation, the City shall contribute a monthly sum, equal to the amount paid on behalf of department heads, into the City’s deferred compensation plan on behalf of Employee. This contribution shall be made on a prorated basis, payable in 24 equal payments—two each month.
B.This agreement shall be automatically amended to reflect any salary adjustments that are provided by resolution to department heads, or as otherwise required by the Employer’s compensation policies.
C.The Employer agrees to increase compensation of the Employee to Step E of the city manager salary range upon a satisfactory performance evaluation conducted under the provisions of Section 12 of this Agreement in addition to providing an annual increase in Employee’s compensation equal to the average percentage increases provided by resolution to Employer’s department heads.
Attachment 1A
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City of Pismo Beach
Section 4: Health, Disability and Life Insurance Benefits A.The Employer agrees to provide and to pay the premiums for insurance programs for the Employee and his dependents equal to those provided to department heads of the City of Pismo Beach. In the event Employee does not wish to enroll in such insurance programs, Employee may elect to receive the cash equivalent of such benefits established for department heads by direct payment, or payment into a deferred compensation program.
B.The Employer shall pay the amount of the premium due for term life insurance in the amount equal to the annual base salary, including all increases in the base salary during the life of this agreement, in the event such policy of insurance is commercially reasonably available. If such a policy is not commercially reasonably available, Employer shall pay the amount of the premium due for commercially reasonably available term life insurance in an amount most closely equaling the annual base salary. The Employee shall name the beneficiary of the life insurance policy.
Section 5: Vacation, Sick, Administrative and Holiday Leave The Employee shall receive such vacation leave, sick leave, administrative leave, and paid holidays each year as are received by department heads.
Section 6: Automobile Allowance
The Employee’s duties require exclusive and unrestricted use of an automobile. The Employer agrees to pay the Employee, during the term of this Agreement and in addition to other salary and benefits herein provided the sum of $300.00 per month, which shall cover all expenses of whatever nature incurred in the use of Employee’s automobile for his duties for Employer. The Employee shall be responsible for paying liability, property damage and comprehensive insurance coverage upon such vehicle, with liability limits not less than $100,000 per occurrence/$300,000 aggregate, and shall further be responsible for all expenses attendant to the purchase, operation, maintenance, repair and regular replacement of said vehicle.
Section 7: Retirement
The Employer agrees to enroll the Employee into the applicable state PERS retirement system or plan using the 2% @ 60 base formula. Employee shall pay the member contribution established from time to time under the City’s agreement with PERS.
Attachment 1A
Council Agenda 10-3-2023 12.A-6
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City of Pismo Beach
Section 8: General Business Expenses
A.Employer agrees to budget for and pay for professional dues and subscriptions of the Employee necessary for continuation and full participation in ICMA, California City Management Foundation and the City Manager’s section of the League of California Cities for the Employee’s continued professional participation, growth, and advancement, and for the good of the Employer.
B.The Employer agrees to budget for and pay for travel and subsistence expenses of Employee, for professional development of Employee and to pursue necessary official functions of the Employer, to the ICMA Annual Conference, and the League of California Cities City Managers department annual meeting. The Employer further agrees to consider, as part of its regular budgeting process, paying for travel and subsistence expenses of Employee incurred in connection with meetings of professional organizations of which Employee is a board member for the Employee’s continued professional participation, growth, and advancement, and for the good of the Employer.
C.Employer recognizes that certain expenses of a non-personal but job-related nature are incurred by Employee, and agrees to reimburse or to pay said general expenses. The Administrative Services Director is authorized to disburse such moneys upon receipt of duly executed or petty cash vouchers, receipts, statements or personal affidavits.
D.The Employer acknowledges the value of having Employee participate and be directly involved in local civic clubs or organizations. Accordingly, Employer shall pay for the reasonable membership fees and/or dues to enable the Employee to become an active member in local civic club organizations of Employee’s choice.
E.The Employer acknowledges the value of Employee being immediately accessible to Council members and staff via electronic mail and mobile telephone at all hours, whether Employee is present at City Hall or not. As such, the Employer shall provide and pay for Employee’s access to a mobile data plan of reasonably sufficient capacity to allow Employee to promptly respond to electronic mail while absent from City Hall, and to pay Employee a monthly mobile telephone allowance of $75.00 which shall cover all expenses of whatever nature incurred in the use of a mobile telephone for his duties for Employer.
Section 9: Termination
A.For the purpose of this agreement, termination shall occur when three (3) out of five (5) members of the City Council vote to terminate the Employee at a duly authorized public meeting, when Employee is otherwise ready, willing and able to perform the duties of his position. Pursuant to Pismo Beach Municipal Code Section 2.08.030, at any meeting where the question of retention or removal of the city manager is considered, Employee shall have the right to present such evidence in his own behalf as he may desire; but the Attachment 1A
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City of Pismo Beach
City Council shall use its uncontrolled discretion in making the decision, and its action shall be final and shall not depend on any particular showing or degree of proof.
B. Notwithstanding anything to the contrary elsewhere in this Agreement, in the absence of a conviction for abuse of office or position by Employee, as that term is defined in Government Code Section 53243.4, the City Council shall not terminate the employment of Employee for a period of one hundred twenty (120) calendar days before or following any regular or special election to fill any seat on the City Council. The purpose of this subsection is to allow the Council adequate time to objectively evaluate Employee’s performance.
C. If Employee is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health, with or without a reasonable accommodation, for a period of ninety (90) successive calendar days beyond any accumulated leave, Employer shall have the option to terminate this agreement, subject to the severance pay requirements of Section 10.
D. If the Employer, citizens or the State legislature acts to amend any provisions of the municipal code pertaining to the role, powers, duties, authority, or responsibilities of the Employee’s position that substantially changes the form of the government from the council-manager form of government, the Employee shall have the right to declare that such amendments constitute termination entitling Employee to severance payment under Section 10.
E. If the Employer reduces the base salary, compensation or any other financial benefit of the employee in a percentage greater than the average reduction applicable to all department heads, Employee shall have the right to declare that such reduction constitutes termination, entitling Employee to severance payment under Section 10.
F. If the Employee resigns following an offer by the Employer to accept resignation, or following a suggestion by the Employer to resign, whether formal or informal, then the Employee shall have the right to declare such resignation a termination under this Agreement, entitling Employee to severance payment under Section 10. A suggestion to resign by less than a majority of the City Council shall not constitute a suggestion to resign by the Employer.
G. In the event the Employer terminates Employee for any reason or no reason, Employer and Employee agree that no member of the City Council, the City management staff, nor Employee, shall make any written, oral or electronic statement to any member of the public, the press, or any city employee concerning Employee’s termination except in the form of a joint press release or statement, the content of which is mutually agreeable to the City and the Employee. The joint press release or statement shall not contain any text or information that is disparaging to either party. Either party may verbally repeat the substance of the joint press release or statement in response to any inquiry.
Attachment 1A
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City of Pismo Beach
Section 10: Severance
A.Except as set forth in subsection C. and under Government Code Section 53260, if the Employee is terminated under Section 9, and if Employee signs, delivers to the Employer, and does not revoke, a general release agreement approved by the City Attorney, the Employer shall provide a severance payment equal to six (6) months salary at the current rate of pay plus the cost of the equivalent of six months’ COBRA payments at the level of benefits for Employee and his dependents as of the date of termination. The severance shall be paid in a lump sum. Notwithstanding anything to the contrary in this subsection, pursuant to Government Code Section 53243.2, regardless of the term of this Agreement, if the Agreement is terminated, any cash settlement related to the termination that Employee may receive from City shall be fully reimbursed to City if Employee is convicted of a crime involving an abuse of his office or position.
B.The Employee shall also be compensated for all accumulated vacation time, and one-sixth of accumulated sick leave.
C.Employee shall not be entitled to the severance payment set forth in subsection A. in the event he is terminated following a conviction of a felony, or of a misdemeanor involving abuse of office or position by Employee, as that term is defined in Government Code Section 53243.4.
Section 11: Resignation
In the event that the Employee voluntarily resigns his position with the Employer, the Employee shall provide a minimum of 30 days notice unless the parties agree otherwise.
Except as otherwise provided in Section 9, Employee shall not be entitled to severance pay under Section 10 upon a voluntary resignation.
Section 12: Performance Evaluation
In January 2025, Employer shall review the performance of Employee, using a facilitator agreed upon by the parties to conduct the performance evaluation. Employer and Employee shall also meet within 45 days following the effective date of this Agreement to establish mutually agreed upon performance goals for the first year of employment.
Employer shall thereafter annually review the performance of the Employee in January of each year, subject to a process, form, criteria and format for the evaluation which shall be mutually agreed upon the Employer and Employee. The process at a minimum shall include the opportunity for both parties to:
1.Prepare a written evaluation.
2.Meet and discuss the evaluation.
3.Present a written summary of the evaluation results.
4.Develop agreed upon performance measures for the next year’s evaluation.
5.The final written evaluation shall be completed and delivered to the Employee with 30 days of the evaluation meeting.
Attachment 1A
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City of Pismo Beach
Section 13: Hours of Work
It is recognized that the Employee must devote a great deal of time outside the normal office hours on business for the Employer, including but not limited to City Council and other meetings occurring during evening and night hours. Employer is retaining Employee to perform the duties of city manager, and not for any particular working hours or schedule. Employee shall be entitled to no additional compensation for hours worked outside the Employer’s normal office hours.
Section 14: Indemnification
A.Employer shall provide Employee defense and indemnification as set forth in Part 7, Division 3.6, Title 1 of the Government Code, specifically Government Code Sections 995 et seq. Notwithstanding anything to the contrary in this subsection, pursuant to Government Code Section 53243.1, if the City provides funds for the legal criminal defense of Employee, any funds provided for that purpose shall be fully reimbursed by Employee to the City if Employee is convicted of a crime involving an abuse of his office or position.
B.Employee recognizes that Employer shall have the right to compromise and settle all actions or proceedings in which Employer is providing Employee a defense, even if Employee objects to such compromise or settlement.
Section 15: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance.
Section 16: Other Terms and Conditions of Employment
The Employer shall fix any such other terms and conditions of employment as it may determine from time to time, relating to the performance of the Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City of Pismo Beach municipal code or any other state law.
Section 17: Notices
A.Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service, postage prepaid, addressed as follows:
1.Employer: City of Pismo Beach, 760 Mattie Road, Pismo Beach, California 93449
Attachment 1A
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City of Pismo Beach
2.Employee: Jorge E. Garcia, c/o City of Pismo Beach, 760 Mattie Road, Pismo Beach, California 93449
B.Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable to civil subpoenas. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the United States mail.
Section 18: General Provisions
A.Integration: This Agreement sets forth and establishes the entire understanding between the Employer and the Employee related to the employment of the Employee by the Employer. Any prior discussions or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this agreement during the life of the agreement. Such amendments shall be incorporated and made a part of this agreement.
B.Binding Effect: The Agreement shall be binding on the Employer and the Employee as well as their heirs, assigns, executors, personal representatives and successors in interest.
C.Effective Date: This Agreement shall become effective on October 3, 2023.
D.Severability: The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision.
CITY OF PISMO BEACH
(“EMPLOYER”)
By:______________________________
Ed Waage, Mayor
JORGE E. GARCIA
(“EMPLOYEE”)
By:________________________________
Jorge E. Garcia
Attachment 1A
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Biography for Jorge E. Garcia
Through sound judgment, transparency, and a commitment to excellence, Jorge developed his management philosophy around three tenets: vision, communicaƟon, and execuƟon. Using a collaboraƟve yet decisive approach, he empowers people and mentors high performing teams to culƟvate a thriving workplace culture.
Jorge is currently the Assistant City Manager for the City of Pismo Beach, where he oversees Human Resources, Risk Management, LegislaƟve Affairs, CommunicaƟons, City Clerk, and special projects. Most recently, he served as the Interim City Manager for four months.
Some of his major career accomplishments include compleƟon of infrastructure improvements, approval of a $50 million public safety facility, strategic plan implementaƟon, the successful coordinaƟon of legislaƟve iniƟaƟves to secure state and federal funding and served as the city spokesman as Public InformaƟon Officer.
Including his tenure with the City of Pismo Beach, Garcia brings 15 years of municipal experƟse.
He previously served the California communiƟes of Santa Ana, Fountain Valley, and Villa Park, in progressively responsible roles.
Garcia holds a Bachelor of Arts in PoliƟcal Science from Chapman University and a Master of Public AdministraƟon from California State University, Fullerton.
He has served as President of the Municipal Management AssociaƟon of Southern California and is acƟvely engaged in the city management profession. He is commiƩed to making the community he serves the standard of excellence, innovaƟon, and impact. Jorge lives in Pismo Beach with his wife and two children who aƩend school in the community.
Attachment 2
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A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA RECOGNIZING OCTOBER 2023 AS
DATING AND DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS, Dating and Domestic Violence Awareness Month calls attention to the fact that intimate partner violence is widespread and impacts every person in Pismo Beach; and WHEREAS, Lumina Alliance provide essential, lifesaving services for survivors, their children, and families throughout San Luis Obispo County including Pismo Beach; and WHEREAS, domestic violence is a pattern of control in an intimate relationship where one person uses coercion and violence to gain power and control over their partner; and WHEREAS, domestic violence can result in physical injury, psychological trauma, and even death; the devastating consequences of domestic violence can cross generations and can last a lifetime; and WHEREAS, there is a need to focus on the individualized needs of domestic violence survivors; and WHEREAS, the marginalization of certain groups in society, including undocumented individuals, transgender individuals, and those living with disabilities increases their vulnerability to intimate partner violence; and
WHEREAS, Lumina Alliance continues to provide a safe environment to those affected by domestic violence with crisis intervention, counseling, education, legal services, and emergency safe housing, with the help of dedicated volunteers and professionals; and WHEREAS, Lumina Alliance has received over two thousand calls to the crisis & information line, provided more than six thousand collective nights for shelter clients, and provided more than four thousand eight hundred hours of therapy; and
WHEREAS, Lumina Alliance serves as “A Bright Light During Dark Times” for survivors of intimate partner violence, illuminating a path towards safety and healing; and WHEREAS, the City of Pismo Beach strongly supports the efforts of Lumina Alliance and how every segment of our society can work together to better address intimate partner violence, and to help survivors connect with services.
NOW, THEREFORE, the City Council of the City of Pismo Beach hereby recognizes the important work done by domestic violence programs, and proclaims the month of October to be National Dating and Domestic Violence Awareness Month in the City of Pismo Beach.
Dated this 3rd day of October, 2023
________________________
Ed Waage, Mayor
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
1.Adopt Minutes of the February 14, 2023 Special Meeting;
2.Adopt Minutes of the February 16, 2023 Special Meeting;
3.Adopt Minutes of the March 29, 2023 Closed and Special Meetings;
4.Adopt Minutes of the September 5, 2023 Regular Meeting;
5.Adopt Minutes of the September 8, 2023 Closed Session.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Draft Minutes of the February 14, 2023 Special Meeting;
2.Draft Minutes of the February 16, 2023 Special Meeting;
3.Draft Minutes of the March 29, 2023 Closed and Special Meetings;
4.Draft Minutes of the September 5, 2023 Regular Meeting;
5.Draft Minutes of the September 8, 2023 Closed Session.
Meeting Date: October 3, 2023 Submitted by: Erica Inderlied, City Clerk Interim City Manager Approval:
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, February 14, 2023
Special Meeting—12:00 p.m.
Admin Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 12:02 p.m.
1.ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman (arrived 12:30 p.m.)
Council Member Scott Newton
Staff Present:
Erica Inderlied, City Clerk
2.PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3.AGENDA ITEMS
Item 3.A: 2023 Annual Advisory Body Interviews and Appointments (Inderlied) Recommendation:
Review of Current Membership
1.Review the membership standing of current Advisory Body members, including training and attendance data, and provide direction to staff if desired.
Review of Incumbents not Appearing for Interviews
2.Review the applications and standing of incumbent Members who have reapplied and are eligible for reappointment, but are not appearing for an interview.
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Interviews – Applicants for Multiple Bodies
3.Conduct interviews of applicants who have applied for multiple Advisory Bodies.
Direction to Staff – Traffic Safety Committee Membership
4.Discuss and provide direction to staff, if any, regarding the Public Member seat(s) on the Traffic Safety Committee.
Interviews – Planning Commission
5.Conduct interviews of remaining applicants for the Planning Commission.
Appointments – Planning Commission
6.Complete a ballot selecting preferred candidates for three Planning Commission seats for the term of March 1, 2023—February 28, 2025.
Presenting staff:
Erica Inderlied, City Clerk
The City Council considered the applications of the following incumbent Members not appearing for interviews:
Michael Devine, for the Parks, Recreation and Beautification Commission.
Debra Early, for the Parks, Recreation and Beautification Commission.
Jack Krasner, for the Parking Advisory Committee.
Rick Turton, for the Parking Advisory Committee.
The City Council conducted the following interviews:
William (Bill) Skinner, for the Planning Commission and Parking Advisory Committee.
Xenia Bradford, for the Planning Commission, Conference and Visitors Bureau Board, and Parking Advisory Committee.
Jessica Blackburn, for the Conference and Visitors Bureau Board and Parks, Recreation and Beautification Commission.
John Kuebler, for the Parks, Recreation and Beautification Commission, Conference and Visitors Bureau Board, and Parking Advisory Committee.
John Moore, for the Planning Commission.
Han Domini, for the Parking Advisory Committee and Parks, Recreation and Beautification Commission.
Kim Jacobsen, for the Planning Commission.
Terence Sadowski, for the Conference and Visitors Bureau Board and Parks, Recreation and Beautification Commission.
Cynthia Silver, for the Parking Advisory Committee and Parks, Recreation and Beautification Commission.
Mel Stahlman, for the Parking Advisory Committee, Parks, Recreation and Beautification Commission, and Planning Commission.
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Dean Krikorian, for the Parks, Recreation and Beautification Commission and Planning Commission.
Supplemental material submitted into the record.
Action: Consensus to direct staff to add another public member seat to the Traffic Safety Committee, for a total of two public member seats.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
The City Council conducted the following interviews:
Greg Alex, for the Planning Commission.
Clare Malone Prichard, for the Planning Commission.
Action: Make the following appointments:
•Traffic Safety Committee
Han Domini, for a two-year term ending February 28, 2025.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
The City Council conducted the following interviews:
Reed Van Rozeboom, for the Planning Commission.
Andrew Jones, for the Planning Commission.
4.CITY COUNCIL COMMENTS AND REQUESTS
No requests.
5.ADJOURNMENT
At 5:36 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-3-2023 9.A-4
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DRAFT MINUTES
Pismo Beach City Council
Thursday, February 16, 2023
Special Meeting—9:00 a.m.
Admin Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 9:01 a.m.
1.ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Erica Inderlied, City Clerk
2.PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3.AGENDA ITEMS
Item 3.A: 2023 Annual Advisory Body Interviews and Appointments (Inderlied) Recommendation:
Interviews – CVB Board, Parking Advisory Committee, and PRBC
1.Conduct interviews of remaining applicants for the Conference and Visitors Bureau Board (CVB Board).
2.Conduct interviews of non-incumbent applicants for the Parking Advisory Committee (PAC).
3.Conduct interviews of remaining applicants for the Parks, Recreation and Beautification Commission (PRBC).
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Appointments – CVB Board, Parking Advisory Committee, and PRBC
4.Complete a ballot selecting preferred candidates for three Conference & Visitors Bureau Board seats for the term of March 1, 2023—February 28, 2025.
5.Complete a ballot selecting preferred candidates for two Parking Advisory Committee seats for the term of March 1, 2023—February 28, 2025.
6.Complete a ballot selecting preferred candidates for three Parks, Recreation and Beautification Commission seats for the term of March 1, 2023—February 28, 2025.
Direction to Staff – Citizens Transportation Advisory Committee Membership
7.Provide direction to staff on the appointment of a resident to the SLOCOG Citizens Transportation Advisory Committee, by either appointing an advisory body applicant to the position, or directing staff to conduct a separate and return with a future agenda item allowing the Council to make the appointment.
Additional Direction Regarding Vacancies
8.Provide direction to staff on whether to continue to recruit for, or leave vacant, any seats that may remain unfilled following this round of appointments.
Presenting staff:
Erica Inderlied, City Clerk
The City Council conducted the following interviews:
Mark Eads, for the Conference and Visitors Bureau Board.
Jed Bickel, for the Conference and Visitors Bureau Board.
James Davison, for the Conference and Visitors Bureau Board.
Keryn Gold, for the SLOCOG Citizens Transportation Advisory Committee.
Action: Make the following appointments:
•SLOCOG Citizens Transportation Advisory Committee
Keryn Gold, for an indefinite term.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Council Agenda 10-3-2023 9.A-6
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The City Council conducted the following interviews:
Sandra Nielsen, for the Parks, Recreation and Beautification Commission.
Wayne Hamari, for the Parks, Recreation and Beautification Commission.
Forest Key, for the Conference and Visitors Bureau Board.
Supplemental material submitted into the record.
Meeting proceedings were suspended at 12:12 p.m. due to loss of a quorum.
Clerk’s note: Proceedings were concluded on February 21, 2023.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-3-2023 9.A-7
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DRAFT MINUTES
Pismo Beach City Council
Wednesday, March 29, 2023
Special Closed Session—11:30 a.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 11:30 a.m.
1.ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
2.PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3.ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session items listed below.
Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-078-017, 320 Main Street
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Justin Carey
Under Negotiation: Price and Terms of Payment
Item 3.B: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-076-027, 350 Pismo Ave., Pismo Beach Agency Negotiator: James R. Lewis
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Negotiating Parties: Joseph Wolosz
Under Negotiation: Price and Terms of Payment
4.CLOSED SESSION REPORT
City Attorney Fleishman would report in the special open session that no reportable action was taken on the above items.
5.ADJOURNMENT
At 12:06 p.m., to the 12:00 p.m. Special Meeting.
Council Agenda 10-3-2023 9.A-9
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Special Meeting—12:00 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 12:10 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
2. PUBLIC COMMENT PERIOD
Call for public comment:
Anita Channell spoke.
Kyle Laughlin spoke.
Rachelle LaPan spoke.
Carlos Pacheco spoke.
City Attorney Fleishman reported that the Council had taken no reportable action during its 11:30 a.m. Closed Session.
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3.AGENDA ITEMS
Item 3.A: Presentations from Design-Build Entities for the Public Safety Facility Design-Build Project (Garcia)
Recommendation:
Receive presentations from Design-Build Entity teams F&H/LDA and Swinerton/Ten Over for the Public Safety Facility Project.
Presenting staff:
Jorge Garcia, Assistant City Manager
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Supplemental material submitted into the record.
Guest presenters:
Drew Smith, Swinerton Builders
Candice Wong, Ten Over Studio
Jeff Stahl, Swinerton Builders
Ed Harris, Swinerton Builders
Jim Duffy, Ten Over Studio
Joseph James, Swinerton Builders
Eric Wohle, LDA Partners
Carolyn Natividad, F&H Construction
Kristien Kwong, F&H Construction
Stephen Seibly, F&H Construction
Call for public comment: No comment.
Action: Consensus in support of providing the following direction to staff:
1.Prioritize cost / value engineering in the final selection of a design- build entity for the project.
2.Reuse existing brick in the new façade if economically and structurally feasible.
3.Incorporate archways into the project design.
4.Incorporate sufficient electrical conduit into the project to allow for future electrification of fleet vehicles.
5.Include new-construction fire apparatus bays in the scope when comparing the costs presented by each firm.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
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Absent: 0
Abstain: 0
Recused: 0
4.CITY COUNCIL COMMENTS AND REQUESTS
This order of business was not conducted.
5.ADJOURNMENT
At 2:59 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-3-2023 9.A-12
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, September 5, 2023
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1.ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Eric Eldridge, Engineering Manager
Nadia Feeser, Administrative Services Director
David Fleishman, City Attorney
Jorge Garcia, Interim City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below
2.PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3.ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
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City Council Meeting Minutes September 5, 2023
4.PRESENTATIONS
None.
5.PUBLIC COMMENT PERIOD
Call for public comment:
Evelyn Delaney commented.
Supplemental material submitted into the record.
6.CITY MANAGER’S REPORT
Interim City Manager Garcia commented on various topics.
7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.
Mayor Waage reported that the Council had taken no reportable action during its 1:00 p.m. Closed Session on August 22, 2023.
8.COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Inman:
Pismo Beach Conference and Visitors Bureau (CVB) Board / Lodging Business Improvement District (LBID) Advisory Board.
Council Member Guthrie:
South County Chambers of Commerce Governmental Affairs Committee.
Mayor Waage:
San Luis Obispo Regional Transit Authority (SLORTA).
9.CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
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Vote: The motion passed on the following vote (Items 9.A through 9.H):
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1.Adopt Minutes of the August 15, 2023 Regular Meeting;
2.Adopt Minutes of the August 22, 2023 Closed Session.
Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:
1.Approve the Summary of Payroll Register for July 30, 2023 and August 13, 2023;
2.Approve the Register of Demands for July 21, 2023 and July 28, 2023.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for June 2023 of FY 2022-2023 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.D: Fiscal Year 2023 Fourth Quarter Financial Status Report (Feeser)
Recommendation:
Receive as information only. No actions are requested or recommended.
Item 9.E: Quarterly Investment Report for the Three Months of April Through June 2023—The Fourth Quarter of FY 2023 (Feeser) Recommendation:
No action recommended; for information only.
Item 9.F: Seacliff Drive, Bello Street, and Main Street Red Curb (Fine) Recommendation:
Adopt a Resolution authorizing the installation of red curb on Seacliff Drive, Bello Street, and Main Street.
Legislative Record: Resolution R-2023-063 adopted.
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Item 9.G: Agreement with Urban Planning Concepts, Inc. for In-House Planning Services (Downing)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute an agreement with Urban Planning Concepts, Inc. for professional in- house planning services for an amount not to exceed $177,600 in Fiscal Year 2024 and making related appropriations.
Legislative Record: Resolution R-2023-064 adopted.
Item 9.H: Cancellation of September 19, 2023 Council Meeting (Inderlied) Recommendation:
Adopt a Resolution cancelling the September 19, 2023 Regular City Council Meeting.
Legislative Record: Resolution R-2023-065 adopted.
10.ITEMS PULLED FROM CONSENT
None.
12.BUSINESS ITEMS
The following item was reordered.
Item 12.A: Introduction (First Reading) of an Ordinance Amending Section
10.10.010 of the Pismo Beach Municipal Code Regarding the Paid Parking Zone (Feeser)
Recommendation:
Introduce an Ordinance amending Chapter 10.10: Paid Parking Zone, of the Pismo Beach Municipal Code, relating to using parking funds for various purposes.
Presenting staff:
Nadia Feeser, Administrative Services Director
Jorge Garcia, Interim City Manager
Call for public comment: No comment.
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Action: Introduce an Ordinance amending Chapter 10.10: Paid Parking Zone, of the Pismo Beach Municipal Code, relating to using parking funds for various purposes.
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 5 Newton, Guthrie, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Ordinance O-2023-XXX adopted.
The following item was reordered.
Item 12.B: Award of Contracts to JJ Fisher Construction, Inc. and Cannon Corporation for the James Way Beautification Project (Fine) Recommendation:
1.Provide staff with direction on which Bid Alternates to award.
2.Adopt a Resolution authorizing the City Manager to:
a.Execute a contract with JJ Fisher Construction, Inc. for construction of the James Way Beautification Project in the amount of $[1,659,221.00 for the base bid plus bid alternates 1 and 2 or 1,669,852.62 for the base bid plus bid alternates 1 and 3 per Council Direction]; and
b.Enter into a Professional Services Agreement with Cannon Corporation in the amount of $264,175.00 for Construction Management, Inspection and Administration Services.
Presenting staff:
Eric Eldridge, Engineering Manager
Jorge Garcia, Interim City Manager
Call for public comment:
Tedd commented.
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Action: Adopt a Resolution authorizing the City Manager to 1. Execute a contract with JJ Fisher Construction, Inc. for construction of the James Way Beautification Project in the amount of $1,669,852.62; and 2. Enter into a Professional Services Agreement with Cannon Corporation in the amount of $264,175.00 for Construction Management, Inspection and Administration Services.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-066 adopted.
Action: Consensus in support of providing the following direction to staff:
1.Negotiate with the construction contractor and execute a Change Order for a modification of Bid Alternate 3 to include:
A.Replacement of the 38 removed trees along the north/inland side of the project, demolishing those tree wells and replanting at ground level, returning to the Council for additional funding if the replacement cannot be accomplished within existing project contingency and/or budget surplus;
B.Demolition of existing empty tree wells on the north/inland side of the project and planting of succulents at ground level to match the plant palette from the south/coastal side of the project;
2.Return in the future at goal-setting or another appropriate juncture to identify funding for additional trees as may be needed to eventually complete installation of trees along the north/inland side of the roadway;
3.Do not install a project plaque.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Council Agenda 10-3-2023 9.A-18
Attachment 4
Packet Page 31
11.PUBLIC HEARINGS
Item 11.A: Adoption of an Addendum to the Certified Environmental Impact Report for the Central Coast Blue Project (Downing)
Recommendation:
Adopt a Resolution adopting an Addendum to the Certified Environmental Impact Report (SCH # 2019120560) for the Central Coast Blue Project.
Presenting staff:
Matt Downing, Community Development Director
Jorge Garcia, Interim City Manager
Public Hearing / Call for public comment:
Jeff Edwards commented.
Action: Adopt a Resolution adopting an Addendum to the Certified Environmental Impact Report (SCH # 2019120560) for the Central Coast Blue Project.
Motion: Reiss
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Guthrie, Inman, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-067 adopted.
12.BUSINESS ITEMS
Item 12.A: Introduction (First Reading) of an Ordinance Amending Section
10.10.010 of the Pismo Beach Municipal Code Regarding the Paid Parking Zone (Feeser)
This item was reordered and heard prior to Item 11.A.
Item 12.B: Award of Contracts to JJ Fisher Construction, Inc. and Cannon Corporation for the James Way Beautification Project (Fine) This item was reordered and heard prior to Item 11.A.
Council Agenda 10-3-2023 9.A-19
Attachment 4
Packet Page 32
13.CITY COUNCIL COMMENTS AND REQUESTS
No requests.
14.ADJOURNMENT
At 6:38 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-3-2023 9.A-20
Attachment 4
Packet Page 33
DRAFT MINUTES
Pismo Beach City Council
Friday, September 8, 2023
Special Closed Session—1:00 p.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 1:00 p.m.
1.ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Interim City Manager
2.PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3.ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session items listed below.
Item 3.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: Pismo Beach Self-Storage, L.P., v. City of Pismo Beach San Luis Obispo Superior Court Case No. 23CV-00201
Council Agenda 10-3-2023 9.A-21
Attachment 5
Packet Page 34
Item 3.B: Conference with Real Property Negotiators (Government Code §54956.8) Address APN Negotiating Parties
1481 Price Street 005-062-003 Shell 1 LLC
1481 Price Street 005-062-004 Shell 1 LLC
Dolliver Street 005-121-005 Hardy P. Hearn Trust
Dolliver Street 005-121-051 Hardy P. Hearn Trust
350 Pismo Avenue 005-076-027 Joseph A. Wolosz Trust
350 Main Street 005-078-030 Stephen A. Schiro Trust
334 / 340 Main Street 005-078-005 David L. Bemis Trust
704 Dolliver Ave 005-078-032 Steven W. Kim Trust
555 Cypress Street 005-152-028 William S. Everett Family Partnership
555 Cypress Street 005-152-022 William S. Everett Family Partnership
Stimson Avenue /
Dolliver Street
005-134-023 William S. Everett Family
Partnership
377 Cypress Street /
180 Ocean View
Avenue
005-161-042 JCH Family Limited
Partnership
680 Wadsworth Avenue 005-041-021 Lucia Mar Unified School District
Agency Negotiator: Jorge Garcia
Under Negotiation: Price and Terms of Payment
Council Member Inman announced her recusal from Item 3.A due to a conflict of interest.
The Council retired to Closed Session to consider the above items.
Council Member Inman joined the meeting following the conclusion of Item 3.A.
4.CLOSED SESSION REPORT
City Attorney Fleishman reported that no reportable action was taken on the above items.
5.ADJOURNMENT
At 2:45 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-3-2023 9.A-22
Attachment 5
Packet Page 35
PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.B
SUBJECT/TITLE:
PAYROLL REGISTER AND REGISTER OF DEMANDS
RECOMMENDATION:
1. Approve the Summary of Payroll Register for August 27, 2023 and September 10, 2023;
2. Approve the Register of Demands for August 4, 2023, August 11, 2023, August 18, 2023, August 25, 2023, August 31, 2023 and September 1, 2023.
BACKGROUND:
Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.
FISCAL IMPACT:
As demonstrated in the attached payroll and check registers.
ALTERNATIVES:
1.Request additional information from staff.
ATTACHMENTS:
1.Payroll Summary
2. Registers of Demands
Submitted by: Meeting Date: October 3, 2023
Nadia Feeser, Administrative Services Director / City Treasurer Interim City Manager Approval:
9.B-1Council Agenda 10-3-2023
Packet Page 36
FOR PERIOD ENDING 08/27/23
CHECKS DATED 09/01/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557028‐557031 4
ACH 144
EARNINGS
REGULAR 382,504.04
HOLIDAY 5,383.54
OVERTIME (Includes Comp Time Payouts)27,368.90
Administration
Building
Conference & Visitors Bureau
Police Department 22,247.18
Parking
Engineering
Fire 402.05
Recreation
Public Works 1,399.76
Water 1,415.89
Wastewater 1,904.02
Motor Vehicles
Subtotal‐Overtime 27,368.90$
SALARY ADJUSTMENTS 101.13
TRAINING / UNIFORM ALLOWANCE
OTHER EARNINGS 16,324.89
$431,682.50
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 42,181.66
FICA & MEDICARE 32,926.03
STATE INCOME TAX 15,270.03
STATE DISABILITY INSURANCE 3,716.44
GARNISHMENTS 584.76
HEALTH 1,908.32
SUPPLEMENTAL DISABILITY 1,516.49
SECTION 125 2,698.24
PERS 35,433.10
DEFERRED COMPENSATION 10,919.86
ADDITIONAL LIFE INSURANCE 301.92
UNION DUES 2,424.21
PISMO ATHLETIC CLUB 275.00
OTHER
NET PAYROLL $281,526.44
DIRECT DEPOSIT DEDUCTION 276,853.32
NET PAYROLL AFTER ACH DEPOSIT 4,673.12
SUMMARY PAYROLL REGISTER
9.B-2Council Agenda 10-3-2023
Attachment 1
Packet Page 37
FOR PERIOD ENDING 09/10/23
CHECKS DATED 09/15/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557028‐557031 6
ACH 137
EARNINGS
REGULAR 383,093.51
HOLIDAY 5,340.23
OVERTIME (Includes Comp Time Payouts)18,801.67
Administration
Building
Conference & Visitors Bureau
Police Department 9,343.86
Parking
Engineering
Fire 267.06
Recreation
Public Works 2,148.40
Water 4,826.33
Wastewater 2,216.02
Motor Vehicles
Subtotal‐Overtime 18,801.67$
SALARY ADJUSTMENTS 128.24
TRAINING / UNIFORM ALLOWANCE
OTHER EARNINGS 14,329.89
$421,693.54
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 41,778.32
FICA & MEDICARE 31,672.43
STATE INCOME TAX 14,839.93
STATE DISABILITY INSURANCE 3,640.30
GARNISHMENTS 584.76
HEALTH 1,908.32
SUPPLEMENTAL DISABILITY 1,425.86
SECTION 125 2,698.24
PERS 35,089.69
DEFERRED COMPENSATION 10,757.75
ADDITIONAL LIFE INSURANCE 296.42
UNION DUES 2,370.15
PISMO ATHLETIC CLUB 275.00
OTHER
NET PAYROLL $274,356.37
DIRECT DEPOSIT DEDUCTION 267,965.79
NET PAYROLL AFTER ACH DEPOSIT 6,390.58
SUMMARY PAYROLL REGISTER
9.B-3Council Agenda 10-3-2023
Attachment 1
Packet Page 38
City of Pismo Beach
Final Disbursement List Check Date 08/04/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10002 Internal Revenue Service 08/04/2023 111,325.95$ Federal Income Tax PD 08/04/23 ACH 11305 Public Employees Retirement System 08/04/2023 75,955.78 PERS Retirement EE & ER PD 08/04/23 ACH 12017 Vantagepoint Transfer Agents 08/04/2023 9,994.00 Retiree Health Longevity Premiums‐PD 08/01/23 ACH 12260 dba: Mission Square ICMA Retirement Trust ‐ 457 08/04/2023 23,513.84 ICMA 457 Deferred Comp EE & ER PD 08/04/23 ACH 12305 Franchise Tax Board 08/04/2023 19,457.35 State Income Tax PD 08/04/23 ACH 12360 CalPERS 457 Plan 08/04/2023 291.67 PERS 457 Deferred Comp ER PD 08/04/23 ACH 12708 dba: Mission Square ICMA Retirement Trust‐Roth IR 08/04/2023 550.00 ICMA Roth IRA PD 08/04/23 ACH 14547 Quadient, Inc ‐ Postage 08/04/2023 2,000.00 Postage 7/5/23 & 7/21/23 126789 10434 Abalone Coast Analytical Inc 08/04/2023 144.00 Water Analysis 7/24/23 126790 10695 AFLAC 08/04/2023 3,175.07 Supplemental Disability Insurance ‐ July 2023 126791 11195 Air Pollution Control District‐SLO County 08/04/2023 953.25 Fuel Tank ‐ Renewal of Equipment Permit #2185‐1 126792 14515 American Enviro Services, Inc. 08/04/2023 9,970.85 Retention Release ‐ N Shell Beach Road Storm Drain 126793 11096 Arroyo Grande Chevrolet 08/04/2023 68.42 Vehicle Maintenance 126794 14629 Bondy Groundwater Consulting, Inc. 08/04/2023 441.09 NCMA ‐ Technical Consultant Services 126795 10818 Bosch Landscape 08/04/2023 1,300.00 Price House Mowing Services 126796 11392 Brenntag Pacific Inc. 08/04/2023 1,211.87 Sodium Bisulfite 126797 12098 Burke & Pace Lumber of Arroyo Grande 08/04/2023 59.99 Maintenance Supplies 126798 10626 California Highway Adoption Co 08/04/2023 1,050.00 Highway 101 On/Off Ramp Trash Mitigation ‐ July 2023 126799 14414 California State Disbursement Unit 08/04/2023 584.76 Tax Withholding Order PD 08/04/23 126800 12610 CalPortland Construction 08/04/2023 1,087,515.10 2022 Paving Project ‐ June 2023 126801 13951 Central Coast Portables 08/04/2023 315.10 Portable Restroom ‐ Concert 6/9 ‐ 6/12/23 126802 12673 Anita Channell 08/04/2023 56.00 M&IE: CALPAC Meeting 8/9‐8/10/23 126803 13105 Chapman Foundation 08/04/2023 665.00 Docent Tour Fees June 2023 126804 11552 Agritec International Ltd CleanTech Environmental 08/04/2023 237.40 Equipment Maintenance 126805 11231 Coastal Peaks Coffee 08/04/2023 52.00 Coffee 126806 13793 Contractor's Maintenance Service 08/04/2023 20.34 Vehicle Maintenance 126807 11986 Culligan/Central Coast Water 08/04/2023 216.00 Car Wash Filtration 7/24/23 126808 14313 Culligan/Santa Maria 08/04/2023 219.12 Drinking Water July 2023 126809 12224 Delta Dental Of California 08/04/2023 6,912.67 Dental Premiums ‐ August 2023 126810 13697 Dudek 08/04/2023 23,158.75 Prof Svcs GP/LCP 4/1 ‐ 6/30/23 126811 14452 E&M Electric & Machinery, Inc 08/04/2023 25,805.00 Wonderware & Win911 Support, SCADA Server Upgrade 126812 14325 Engeo Incorporated 08/04/2023 5,723.12 Ocean Blvd ESDC ‐ Jan 2023 126813 10191 Nadia Feeser 08/04/2023 69.00 M&IE: CMTA Annual Strategic Planning 7/13/23 126814 14518 Macee Flores 08/04/2023 42.00 Reimb: Coffee ‐ Crime Analyst Mtg 7/27/23 126815 14518 Macee Flores 08/04/2023 56.00 M&IE: CALPAC Meeting 8/9‐8/10/23 126816 11384 Flow N Control Inc 08/04/2023 37,211.42 SB 900 Series Flowbooster SB934 126817 10732 Granite Construction Company 08/04/2023 124,342.97 Ocean Blvd Improvements ‐ June 2023 126818 12168 Gregory Dean Gallegos 08/04/2023 940.00 Weed Abatement 126819 12653 Dan Herlihy 08/04/2023 56.00 M&IE: CALPAC Meeting 8/9‐8/10/23 126820 13276 InfoSend, Inc. 08/04/2023 1,459.57 Processing‐Printing‐Mailing City's Utility Bills ‐ June 2023 126821 10760 Johnboy's Towing 08/04/2023 225.00 Towing Services 126822 11833 Keylock Security Specialists 08/04/2023 295.46 Facilities Maintenance 126823 12032 Kimball Midwest 08/04/2023 126.56 WWTP Supplies 126824 13645 MDN Engineering, LLP 08/04/2023 4,000.00 Ocean Blvd Improvements & Paving Project Support ‐ June 2023 126825 14042 Merjan Enterprises, Inc. 08/04/2023 635.01 Pier Camera Maintenance 126826 10097 Miners Hardware 08/04/2023 715.74 Maintenance Supplies 126827 12406 Mosquito and Vector Management District 08/04/2023 2,428.18 Mosquito Trapping & Mgmt Apr‐Jun 2023 126828 11172 Mullahey Ford 08/04/2023 1,301.43 Vehicle Maintenance 126829 13756 National Ground Water Assoc Inc. 08/04/2023 120.00 NGWA Annual Membership 126830 12337 National Notary Association 08/04/2023 219.00 Notary Membership Renewal 126831 10039 New Times 08/04/2023 54.00 Legal Advertising 126832 14343 ODP Business Solutions, LLC 08/04/2023 360.31 Office Supplies 126833 13279 Pacific Central Coast Health Centers 08/04/2023 624.00 Pre‐employment health screening 126834 14102 Peak WiFi, LLC 08/04/2023 3,875.00 Network Installation for Intersection Cameras 126835 12022 Pismo Beach Police Officer's Association 08/04/2023 1,515.30 POA Dues PD 08/04/23 126836 12335 Procare Janitorial Supply Inc 08/04/2023 1,865.14 Janitorial Supplies 126837 10817 PRP Co Dba PRP Companies 08/04/2023 187.69 Badge & Patch Digitizing 126838 11796 San Luis Powerhouse, Inc. 08/04/2023 266.60 Service Call 7/17/23 126839 12108 Santa Maria Tire, Inc. 08/04/2023 1,280.56 Vehicle Maintenance 126840 14557 Securitas Technology Corporation 08/04/2023 1,405.70 Maintained & Monitoring ‐ July 2023 126841 11208 SEIU Local 620 AFL/CIO 08/04/2023 896.76 SEIU Dues PD 08/04/23 126842 11412 Jennifer Franco Smith 08/04/2023 300.00 Portable Toilets ‐ Chapman Estate July 2023 126843 14361 Sun Ridge Systems, Inc. 08/04/2023 10,280.00 Citizen RIMS Public Access Software 126844 13530 TCA Tools Inc 08/04/2023 678.77 Maintenance Supplies 126845 13097 The Standard 08/04/2023 1,450.13 Life & Additional Life Insurance Premiums ‐ August 2023 126846 12461 TJA Advertising 08/04/2023 151,853.55 CVB & LBID Advertising and Promotion Services ‐ June 2023 126847 12924 Traffic Management Inc 08/04/2023 270.06 Streets Maintenance 126848 12991 TransUnion Risk and Alternative 08/04/2023 150.00 Investigative Services ‐ July 2023 126849 14115 Vanir Construction Mgmt, Inc. 08/04/2023 6,018.40 Owner's Rep & CM ‐ Design‐Build Safety Facility ‐ June 2023 126850 14034 Vital Records Holdings, LLC 08/04/2023 152.95 Document Storage July 2023 126851 13073 VSP‐ Vision Service Plan (CA) 08/04/2023 1,666.57 VSP Vision Coverage August 2023 126852 14564 Watchtower Solutions, Inc. 08/04/2023 2,250.00 Lifeguard Tracking Program
9.B-4Council Agenda 10-3-2023
Attachment 2
Packet Page 39
City of Pismo Beach
Final Disbursement List Check Date 08/04/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
126853 12132 White Flag Pest Control Inc 08/04/2023 270.00 Pest Control 126854 13377 Willdan Financial Services 08/04/2023 675.00 Accounting & Analyst Support Services ‐ June 2023 Total:1,775,533.32$
9.B-5Council Agenda 10-3-2023
Attachment 2
Packet Page 40
City of Pismo Beach
Final Disbursement List Check Date 08/11/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
126856 10434 Abalone Coast Analytical Inc 08/11/2023 468.00$ Water Analysis 126857 10630 Laurel J Allen 08/11/2023 432.00 Instructor: Adult Beach Volleyball 07/25 ‐ 8/15 #11171 126858 10341 Alliant Insurance Services Inc‐NPB Main 08/11/2023 2,206.00 Facility Insurance for Events Apr‐June 2023 126859 10800 Whitney Almaguer 08/11/2023 1,536.00 Instructor: Creative Kids Musical Theater Camp 7/31 ‐ 8/4 #11170 126860 11365 American Legal Publishing Corporation 08/11/2023 204.90 Ordinance Codification 126861 UB*01005 VALERIE & DIRK ANDERSON 08/11/2023 268.39 Refund Check 017321‐000, 134 PALOMAR 126862 12438 Avila Bay Athletic Club & Spa 08/11/2023 903.35 Instructor: Avila Bay Club Camp 8/7‐8/11/23 #11123 126863 UB*01028 TRANG BUI 08/11/2023 122.45 Refund Check 019182‐000, 105 JOYCE 126864 14476 Burt Industrial Supply, Inc 08/11/2023 72.30 Maintenance Supplies 126865 11795 California Park & Recreation Society 08/11/2023 240.00 Membership Dues FY23/24 126866 10269 Carquest Auto Parts 08/11/2023 9.25 Vehicle Maintenance 126867 13880 CDCE, Inc. 08/11/2023 840.45 Watch Commander MDC 126868 14571 Central Coast Blue Regional Recycled Water Auth 08/11/2023 63,307.53 Central Coast Blue JPA O&M FY23/24 126869 13105 Chapman Foundation 08/11/2023 615.00 Docent Tour Fees July 2023 126870 14146 Pamela Ann Coslick 08/11/2023 72.00 Instructor: Tae Kwon Do 7/5‐7/26/23 #11164 126871 14202 Crisp Imaging 08/11/2023 711.43 Archiving Planning Files/Plans 126872 14313 Culligan/Santa Maria 08/11/2023 172.04 Drinking Water July 2023 126873 12320 Dept Of Forestry and Fire Protection 08/11/2023 688,649.62 Sched A 3rd Qtr Actual FY22/23 1/1/23‐3/31/23 & Vegetation Management ‐ Toro Crews 126874 11794 Dimes Media Corporation 08/11/2023 175.00 Advertising: Pacific Breeze Concerts July 2023 126875 13869 Matt Downing 08/11/2023 17.82 Reimb: Mileage/Parking SLOCO Planning Directors Meeting 7/26/23 126876 14631 Drum Perks Inc 08/11/2023 1,600.00 Instructor: Drum Perks Camp 7/31‐8/4/23 #11132 126877 14452 E&M Electric & Machinery, Inc 08/11/2023 12,250.00 Wonderware Year 2 System Maintenance 126878 14627 Easy Glider Corp 08/11/2023 3,840.00 Instructor: Summer of Fine Art 7/31‐8/4/23 #11127 126879 11469 Eikhof Design Group Inc 08/11/2023 440.00 Development Review ‐ July 2023 126880 14486 Tucker Ellis 08/11/2023 542.50 Reimb: Motor Boots 126881 14486 Tucker Ellis 08/11/2023 169.00 M&IE: for ARIDE 8/20‐8/22/23 126882 14383 Ellison Schneider Harris & Donlan LLP 08/11/2023 128.00 Water Counsel Services ‐ June 2023 126883 13586 Famcon Pipe & Supply Inc. 08/11/2023 1,859.63 Distribution Maintenance 126884 12589 Ferguson Enterprises, Inc. 08/11/2023 1,230.51 Distribution Maintenance 126885 13669 Frontal Security Services of California 08/11/2023 175.00 Security: PBVH Event 7/30/23 126886 14575 GE Software, Inc. 08/11/2023 2,306.20 Mifare POD Reader 126887 14485 Kyle Goodrich 08/11/2023 169.00 M&IE: for ARIDE 8/20‐8/22/23 126888 10398 Liliana Graham 08/11/2023 657.60 Instructor: Ballroom Dance 7/3‐7/31/23 #11194 126889 10806 Hach Company 08/11/2023 1,646.42 Chlorine 126890 11977 Dan Hall 08/11/2023 358.40 Instructor: Yoga with Dan 7/3‐7/26/23 #11175 126891 10377 Hdl, Coren & Cone 08/11/2023 2,601.18 Property Tax Consulting & Audit Information July ‐ Sept 2023 126892 14569 Housing Authority of the City of San Luis Obispo 08/11/2023 1,000,000.00 Requisition #1: Disbursement ‐ SB Senior Affordable Housing Project 126893 14632 Integrated Tactical Concepts, LLC 08/11/2023 1,700.00 Registration: Jimenez SWAT School 9/18 ‐ 9/29 126894 13385 IPS Group, Inc. 08/11/2023 2,414.63 IPS Transaction Fees ‐ July 2023 126895 14600 Christine Lovett 08/11/2023 496.14 Tuition Assistance Program FY23 126896 13645 MDN Engineering, LLP 08/11/2023 3,375.00 Paving Proj & Ocean Blvd Support ‐ July 2023 126897 14630 MIDI Inc. 08/11/2023 370.30 Facilities Maintenance 126898 10097 Miners Hardware 08/11/2023 193.50 Maintenance Supplies 126899 14405 Mission Linen Supply 08/11/2023 2,504.41 Uniforms/Rugs/Towels/Floor Mats ‐ July 2023 126900 10039 New Times 08/11/2023 213.00 Legal Advertising 126901 11194 Oasis Associates Inc 08/11/2023 2,558.25 Price Historical Park Landscape Design ‐ Nov 2022 ‐ Feb 2023 126902 14343 ODP Business Solutions, LLC 08/11/2023 324.32 Office Supplies 126903 14635 Miriam Olguin 08/11/2023 500.00 Deposit Refund ‐ PBVH Rental 7/22/23 126904 14636 Carlos Pacheco 08/11/2023 745.00 Refund: PBVH Event 7/8/23 Deposit 126905 13279 Pacific Central Coast Health Centers 08/11/2023 481.00 Pre‐employment health screening 126906 10697 John Parker 08/11/2023 160.00 Fall 2023 Rec Guide Ad & Stride with the Tide Magnet Design 126907 14356 Pegasus Architecture, LLC 08/11/2023 216.25 ASDC ‐ Chapman ADA Restroom ‐ July 2023 126908 10673 Pismo Beach Volleyball Club 08/11/2023 9,876.00 Instructor: Pismo Beach Volleyball Club 7/24 ‐ 8/16 #11114 126909 14354 Gerald D. Purify Jr 08/11/2023 1,200.00 Dante Marsh & The Vibesetters Band 7/9/23 Concert 126910 13796 ReadyRefresh by Nestle 08/11/2023 536.36 Drinking Water July 2023 126911 11849 Tom Reilly 08/11/2023 2,888.00 Instructor: Ocean Adventure camp 8/1 ‐ 8/3 #11136 126912 UB*01027 DEBBIE RUIZ 08/11/2023 114.16 Refund Check 018993‐000, 1326 COSTA DEL SOL 126913 11648 Patience Santos 08/11/2023 900.00 Instructor: Tennis camp 8/7 ‐ 8/10 #11224 126914 14479 Serene Waters Adventure Therapy LLC 08/11/2023 1,008.00 Instructor: Surf camp with James Shoffeitt 8/1 ‐ 8/3 #11233 126915 14634 Julie Spicer 08/11/2023 180.00 Refund: Pismo Beach Volleyball Club #11114 Withdrew 126916 12806 Donald G. Stever 08/11/2023 40.00 Senior Dance Band Member 6/12/23 126917 11323 Streator Pipe & Supply 08/11/2023 72.32 Maintenance Supplies 126918 13442 Thorn Run Partners 08/11/2023 4,500.00 Federal Lobbying Services ‐ August 2023 126919 12860 Townsend Public Affairs 08/11/2023 4,000.00 State Lobbying Services ‐ August 2023 126920 12924 Traffic Management Inc 08/11/2023 208.98 Signs 126921 13905 Tripepi, Smith and Associates, Inc 08/11/2023 11,201.25 Employee Culture/Recruitment Video 126922 10971 Giles Clayton Tuckfield 08/11/2023 3,456.25 CCB WIFIA Loan 10 Year Proforma Financial Plan 126923 12982 Ultrex Business Products 08/11/2023 1,113.13 Monthly Copier Usage July 2023 126924 14115 Vanir Construction Mgmt, Inc. 08/11/2023 4,754.72 Owner's Rep & CM‐ Design‐Build Safety Facility ‐ May 2023 126925 13490 WIP, Inc.‐PBR Enterprises 08/11/2023 175.00 IT Maintenance Total:1,853,472.94$
9.B-6Council Agenda 10-3-2023
Attachment 2
Packet Page 41
City of Pismo Beach
Final Disbursement List Check Date 08/18/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10002 Internal Revenue Service 08/18/2023 108,887.10$ Federal Income Tax PD 08/18/23 ACH 11224 Richards, Watson, Gershon Attorneys At Law 08/18/2023 45,685.96 Professional Legal Services‐ June 2023 ACH 11305 Public Employees Retirement System 08/18/2023 74,765.97 PERS Retirement EE & ER PD 08/18/23 ACH 12017 Vantagepoint Transfer Agents 08/18/2023 9,994.00 Retiree Health Longevity Premiums ‐ PD 09/01/23 ACH 12260 dba: Mission Square ICMA Retirement Trust ‐ 457 08/18/2023 23,601.57 ICMA 457 Deferred Comp EE & ER PD 08/18/23 ACH 12305 Franchise Tax Board 09/28/2023 18,628.47 State Income Tax & SD PD 08/18/23 ACH 12360 CalPERS 457 Plan 08/18/2023 291.67 PERS 457 Deferred Comp ER PD 08/18/23 ACH 12708 dba: Mission Square ICMA Retirement Trust‐Roth IRA 08/18/2023 550.00 ICMA Roth IRA PD 08/18/23 ACH 12944 Leaf 08/18/2023 91.06 Monthly PD Copier Lease August 2023 126926 14078 5‐Cities Community Service Foundation 08/18/2023 53.00 5 Cities Men's Club Dues ‐ 7/2023 126927 10434 Abalone Coast Analytical Inc 08/18/2023 144.00 Water Analysis 8/7/23 126928 11882 Alexander's Contract Services Inc 08/18/2023 4,050.67 Water Meter Reading Services Aug 2023 126929 11365 American Legal Publishing Corporation 08/18/2023 2,819.02 Ordinance Codification 126930 12623 AT&T 9391012188 08/18/2023 3,556.10 Wharf Alarm & DSL CAL Phone Bill 07/10/2023 ‐ 08/09/2023 126931 13278 AT&T 9391059148 08/18/2023 1,678.65 Phone Bill ‐ 07/10/2023 ‐ 08/09/2023 126932 11392 Brenntag Pacific Inc. 08/18/2023 1,061.89 Sodium Bisulfite 126933 10028 Brisco Mill & Lumber Yard 08/18/2023 23.14 Maintenance Supplies 126934 13269 Bianka Buchanan 08/18/2023 222.00 M&IE: 2023 JPIA Risk Management Forum 8/29‐9/1/23 126935 12098 Burke & Pace Lumber of Arroyo Grande 08/18/2023 707.91 Maintenance Supplies 126936 10964 California Building Standards Commission ‐ CBSC 08/18/2023 278.38 Green Fees Apr‐June 2023 126937 14414 California State Disbursement Unit 08/18/2023 584.76 Tax Withholding Order PD 08/18/23 126938 10269 Carquest Auto Parts 08/18/2023 226.29 Vehicle Maintenance 126939 10799 Lindsay Carter Coates 08/18/2023 248.00 Instructor: Yoga with Lindsay 7/3‐7/31/23 #11189 126940 14381 Central Coast Economic Forecast 08/18/2023 1,500.00 2023 CCEF Sponsorship Fee 126941 11451 Channel Islands Technology Integrators' Group 08/18/2023 3,808.72 Professional IT Services & Phishing Tests & Trainings Q4 ‐ June 2023 126942 11231 Coastal Peaks Coffee 08/18/2023 26.00 Coffee 126943 14202 Crisp Imaging 08/18/2023 145.68 Parking Annex ‐ bid set plans 126944 11986 Culligan/Central Coast Water 08/18/2023 95.00 Soft Water Tank Rental ‐ Aug 2023 126945 14313 Culligan/Santa Maria 08/18/2023 74.54 Drinking Water July 2023 126946 14633 David Crye Engineering Contractor, Inc. 08/18/2023 10,000.00 Legal Settlement 126947 12628 Dell Marketing LP 08/18/2023 18,281.55 2023 Workstation (17) Replacements 126948 14217 Deltina Coffee Roasters 08/18/2023 62.50 Coffee 126949 11803 Department Of Conservation 08/18/2023 699.79 SMIP Fees Apr‐June 2023 126950 12307 Department Of Justice 08/18/2023 32.00 Fingerprint Services July 2023 ‐ TED 126951 13586 Famcon Pipe & Supply Inc. 08/18/2023 1,599.01 Distribution Maintenance 126952 12123 Farm Supply 08/18/2023 118.47 Maintenance Supplies 126953 12589 Ferguson Enterprises, Inc. 08/18/2023 1,652.59 Distribution Maintenance 126954 11917 First American Title 08/18/2023 750.00 Title Report for Cliff/Ocean RW 126955 13575 Jorge Garcia 08/18/2023 222.00 M&IE: 2023 JPIA Risk Management Forum 8/29‐9/1/23 126956 12595 Gibbs International Truck Centers 08/18/2023 34.14 Vehicle Maintenance 126957 10377 Hdl, Coren & Cone 08/18/2023 695.00 ACFR Statistical Package FY22/23 126958 14043 Health & Human Resource Center, Inc. 08/18/2023 130.05 Employee Assistance Program September 2023 126959 UB*01029 ROGER & TRACI HILDRETH (T) 08/18/2023 10.42 Refund Check 018870‐000, 369 CAPISTRANO 126960 11581 Hilton Garden Inn Pismo Beach 08/18/2023 308.53 Hotel stay ‐ MSD Department meeting 8/4/23 126961 13276 InfoSend, Inc. 08/18/2023 1,162.59 Processing‐Printing‐Mailing Utility Bills July 2023 126962 12255 Iron Mountain Information Mgmt, Inc 08/18/2023 238.08 Shredding Services City Hall ‐ 05/24/2023 ‐ 06/27/2023 126963 10474 Joseph Wolosz 08/18/2023 6,500.00 Wolosz Parking Lot Lease ‐ Aug 2023 126964 13439 James Kenny 08/18/2023 182.00 M&IE: CRWA Cert Review 8/29‐8/31/23 126965 14322 Ian Livingston 08/18/2023 330.00 M&IE: CALBO Training 8/27‐8/31/23 126966 UB*01031 LOT A, LLC 08/18/2023 210.35 Refund Check 018448‐001, 2201 SHELL BEACH RD #5 126967 UB*01030 PAULA MACHICAO 08/18/2023 11.84 Refund Check 008671‐001, 328 INDIO 126968 10097 Miners Hardware 08/18/2023 1,227.21 Maintenance Supplies 126969 11172 Mullahey Ford 08/18/2023 990.51 Vehicle Maintenance 126970 12199 Noble Saw, Inc 08/18/2023 799.65 Equipment Maintenance 126971 14343 ODP Business Solutions, LLC 08/18/2023 63.06 Office Supplies 126972 12315 Pacific Gas & Electric Company 08/18/2023 3,717.08 Electricity 7/6 ‐ 8/7/23 126973 14550 Phillco 08/18/2023 109.90 Soft Water ‐ Aug 2023 126974 10633 Pismo Beach Athletic Club Inc 08/18/2023 505.00 PBAC Dues collected for August 2023 126975 12022 Pismo Beach Police Officer's Association 08/18/2023 1,473.34 POA Dues PD 08/18/23 126976 12335 Procare Janitorial Supply Inc 08/18/2023 3,787.94 Janitorial Supplies 126977 13800 R.A. Batchelor Co. 08/18/2023 2,085.00 Annual Crane Inspections 126978 14320 Joey Salazar 08/18/2023 445.31 Mileage/M&IE: CRWA Cert Review 8/29‐8/31/23 126979 12108 Santa Maria Tire, Inc. 08/18/2023 759.34 Vehicle Maintenance 126980 14557 Securitas Technology Corporation 08/18/2023 778.78 Security & Fire Monitoring ‐ July 2023 126981 11208 SEIU Local 620 AFL/CIO 08/18/2023 896.13 SEIU Dues PD 08/18/23 126982 10913 Siteone Landscape Supply LLC 08/18/2023 843.59 Maintenance Supplies 126983 12518 SKC‐West Inc 08/18/2023 220.44 WWTP Supplies 126984 14099 Jeffrey Smith 08/18/2023 256.00 M&IE: 2023 JPIA Risk Management Forum 8/29‐9/2/23 126985 11412 Jennifer Franco Smith 08/18/2023 950.08 Portable Toilets ‐ Chapman Estate July 2023 126986 12290 State Of California‐ EDD 08/18/2023 8,973.00 Unemployment Insurance 2nd Qtr 2023 126987 13530 TCA Tools Inc 08/18/2023 563.53 Vehicle Maintenance 126988 14641 Daniel Troutman 08/18/2023 263.00 Refund: Cancellation MDP Event 9/24/23
9.B-7Council Agenda 10-3-2023
Attachment 2
Packet Page 42
City of Pismo Beach
Final Disbursement List Check Date 08/18/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
126989 12622 USA Bluebook Acct: 82507 08/18/2023 750.14 WWTP Lab Supplies 126990 12132 White Flag Pest Control Inc 08/18/2023 220.00 Pest Control 126991 14640 Joshua Wilbur 08/18/2023 325.00 Refund: Junior Lifeguard Registration 126992 13372 Stephanie Wilson 08/18/2023 190.00 Tuition Assistance Program FY 23 126993 14020 Daniel Barrett Wrage 08/18/2023 1,440.00 Instructor: Beach Volleyball Camp 8/7‐8/10/23 #11150 Total:379,663.49$
9.B-8Council Agenda 10-3-2023
Attachment 2
Packet Page 43
City of Pismo Beach
Final Disbursement List Check Date 08/25/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 11224 Richards, Watson, Gershon Attorneys At Law 08/25/2023 9,220.20$ Legal Fees ‐ June 2023 ACH 12944 Leaf 08/25/2023 1,231.19 Monthly Copier Lease July 2023 ACH 13455 Wex 08/25/2023 881.24 Fuel for City Vehicles 07/07/23 ‐ 08/07/23 126995 10446 Achievement House, Inc. 08/25/2023 2,725.00 Sidewalk Cleaning Services & Pressure Washer Rental ‐ June 2023 126996 11509 American Industrial Supply 08/25/2023 522.00 Safety Supplies 126997 14616 Asbestos Services Inc. 08/25/2023 19,000.00 Lead & Asbestos Abatement ‐ 330 Main 126998 13460 AT&T Mobility 287284035974 08/25/2023 1,260.39 Phone & Wireless Service ‐ July 2023 126999 14363 AT&T Mobility 287314925891 08/25/2023 80.48 iPad Service for July 2023 127000 11589 Austin's Wet Pets and Pond Maintenance, Inc 08/25/2023 140.00 Chapman Estate Pond Maintenance ‐ July 2023 127001 11392 Brenntag Pacific Inc. 08/25/2023 1,155.63 Sodium Bisulfite 127002 10028 Brisco Mill & Lumber Yard 08/25/2023 48.11 Maintenance Supplies 127003 12098 Burke & Pace Lumber of Arroyo Grande 08/25/2023 141.49 Maintenance Supplies 127004 14402 Carol A. Burner 08/25/2023 866.66 900 Bello Lease ‐ Sept 2023 127005 14476 Burt Industrial Supply, Inc 08/25/2023 303.28 Maintenance Supplies 127006 13852 California Diesel & RV LLC 08/25/2023 2,995.35 Vehicle Maintenance 127007 14414 California State Disbursement Unit 08/25/2023 584.76 Tax Withholding Order PD 08/04/23 127008 13028 Jose Camacho 08/25/2023 93.00 M&IE: PAPA Seminar 8/28‐8/29/23 127009 10085 Cannon Associates 08/25/2023 80,068.98 Storm Damage Sites, Ocean Blvd CM, Cliff Ocean RW Support & Paving Project CM‐ July 2023 127010 13951 Central Coast Portables 08/25/2023 688.80 Portable Restrooms Price House & Tennis Courts ‐ 7/8/23 ‐ 8/19/23 127011 11451 Channel Islands Technology Integrators' Group 08/25/2023 29,912.75 Professional IT Services, NetMotion Project July 2023 & Monthly Help Desk July & August 127012 14417 Cisco Systems Capital Corp 08/25/2023 3,375.20 Cisco Umbrella DNS Filtering Annual Subscription 127013 14415 CLAD Consulting, Inc. 08/25/2023 9,775.00 On Call Engineering Services & Emergency Services Relocation ‐ July 2023 127014 11169 Coast Riders Powersport Sales 08/25/2023 139.73 Vehicle Maintenance 127015 12156 County Of San Luis Obispo 08/25/2023 1,545.60 Chargeable Report Writing & Correspondence May & June 2023 127016 14202 Crisp Imaging 08/25/2023 579.51 Archiving Planning Files / Plans 127017 14217 Deltina Coffee Roasters 08/25/2023 62.50 Coffee 127018 10142 Division of The State Architect 08/25/2023 283.60 SB 1186 Jan‐March 2023 127019 13697 Dudek 08/25/2023 19,227.04 Prof Svcs GP/LCP 7/1 ‐ 7/28/23 127020 11469 Eikhof Design Group Inc 08/25/2023 6,612.60 Addie Restroom ‐ July 2023 127021 11059 Emergency Vehicle Group Inc 08/25/2023 242.09 Equipment Maintenance 127022 14375 Endurant Sports, LLC 08/25/2023 2,540.00 FD Rescue Boards 127023 12541 Engel & Gray Inc 08/25/2023 7,882.54 Composting Biosolids June 2023 127024 13586 Famcon Pipe & Supply Inc. 08/25/2023 8,743.38 Distribution Maintenance 127025 12123 Farm Supply 08/25/2023 14.17 Maintenance Supplies 127026 14518 Macee Flores 08/25/2023 296.00 M&IE: CCIAA Conference 9/4‐9/8/23 127027 12595 Gibbs International Truck Centers 08/25/2023 185.09 Vehicle Maintenance 127028 12235 Granicus, LLC 08/25/2023 3,743.84 Legislative Meeting Webstreaming 07/28/23 ‐ 10/27/23 127029 12952 GSI Water Solutions Inc 08/25/2023 3,423.03 NCMA Annual Monitoring Report ‐ July 2023 127030 12538 Hds White Cap Const Supply 08/25/2023 230.97 Maintenance Supplies 127031 13628 Horizon West Auto Glass 08/25/2023 199.00 Vehicle Maintenance 127032 14246 Hunter Smith Architecture 08/25/2023 5,887.50 Chapman ADA Restroom CM ‐ July 2023 127033 11993 Information Technology 08/25/2023 1,207.85 Data Lines & External User Access April ‐ June 2023 127034 11739 J.B. Dewar Incorporated 08/25/2023 2,103.23 Wastewater Maintenance 127035 13926 Jack Handley Construction Services 08/25/2023 25,955.51 Chapman ADA Restroom‐June 2023 127036 10474 Joseph Wolosz 08/25/2023 6,500.00 Wolosz Parking Lot Lease ‐ Sept 2023 127037 11833 Keylock Security Specialists 08/25/2023 501.84 Facilities Maintenance 127038 12668 Rachelle Lapan 08/25/2023 256.00 M&IE: WLLE Conference 9/5 ‐ 9/8/23 127039 14191 Natalie Lee 08/25/2023 27,120.00 Water Supplies & Maintenance & Vegetation Management Chumash Park & James Way Ponds 127040 10175 Life‐Assist, Inc. 08/25/2023 1,466.20 Medical Supplies 127041 14416 Linde Gas & Equipment Inc 08/25/2023 1,032.30 Annual Cylinder Rental to 8/8/24 127042 10656 LN Curtis & Sons 08/25/2023 2,866.16 Equipment Maintenance 127043 14401 Barbara L. Maraist 08/25/2023 866.67 900 Bello Lease ‐ Sept 2023 127044 13361 Marborg Industries Santa Barbara 08/25/2023 311.81 ADA Restrooms ‐ Addie Street July 2023 127045 14245 Mary McGrath Architects 08/25/2023 6,410.00 Professional Services ‐ Public Safety Facility 127046 13645 MDN Engineering, LLP 08/25/2023 1,375.00 Bello Bridge Habitat Mitigation Monitoring ‐ July 2023 127047 14427 Rubio Medina 08/25/2023 1,752.00 Parking Annex Design ‐ July 2023 127048 14644 Gabriel Michaels 08/25/2023 500.00 Refund: PBVH Event 8/12/23 Deposit 127049 12090 Mier Bros. Landscape Products 08/25/2023 127.15 Maintenance Supplies 127050 10097 Miners Hardware 08/25/2023 414.34 Maintenance Supplies 127051 11172 Mullahey Ford 08/25/2023 5,792.25 Vehicle Maintenance 127052 14343 ODP Business Solutions, LLC 08/25/2023 73.04 Office Supplies 127053 11202 Pavement Engineering, Inc. 08/25/2023 6,556.25 Paving Project ESDC & Palisades Park & Chumash Park Parking Lot Design ‐ July 2023 127054 11337 Perry's Electric Motor & Controls, Inc. 08/25/2023 237.50 Motor Maintenance 127055 13197 Pioneer Americas, LLC 10728 08/25/2023 9,529.46 Sodium Hypochlorite 127056 14403 Betty J. Pratt 08/25/2023 866.67 900 Bello Lease ‐ Sept 2023 127057 12335 Procare Janitorial Supply Inc 08/25/2023 3,045.50 Janitorial Supplies 127058 10817 PRP Co Dba PRP Companies 08/25/2023 80.81 Uniforms 127059 14241 Kimberly Rawls 08/25/2023 256.00 M&IE: WLLE Conference 9/5 ‐ 9/8/23 127060 13201 Rincon Consultants, Inc. 08/25/2023 11,834.01 Consultant for EIR for GP/LCP & Central Coast Blue EIR ‐ July 2023 127061 13516 San Luis Obispo Council of Governments 08/25/2023 1,422.00 Annual SLOCOG Membership Dues FY 23/24 127062 12108 Santa Maria Tire, Inc. 08/25/2023 1,094.94 Vehicle Maintenance 127063 10584 Selective Security Systems Inc 08/25/2023 159.12 Parking Annex Alarm Service 6/1/23 ‐ 11/30/2023 127064 11168 Sherwin‐Williams 08/25/2023 289.13 Maintenance Supplies 127065 13913 Silvas Oil Co., Inc 08/25/2023 19,371.83 Diesel & Unleaded Fuel Deliveries 7/28/23 & 8/11/23 127066 12925 Smith's Alarms & Electronics 08/25/2023 90.00 Security Monitoring ‐ Price House Sept‐Nov 2023 127067 12476 Statewide Traffic Safety And Signs, Inc 08/25/2023 1,729.99 Maintenance Supplies 127068 14361 Sun Ridge Systems, Inc. 08/25/2023 62,895.44 Records Management System ‐ RIMS Installation
9.B-9Council Agenda 10-3-2023
Attachment 2
Packet Page 44
City of Pismo Beach
Final Disbursement List Check Date 08/25/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
127069 12321 The Gas Company 08/25/2023 1,460.37 Gas Service 7/14‐8/17/23 127070 14639 TimeClock Plus, LLC 08/25/2023 1,080.00 Schedule Anywhere License 6/19/23‐6/18/24 127071 UB*0103JESUS TREVINO (T) 08/25/2023 39.10 Refund Check 016919‐000, 314 CASTAIC 127072 13905 Tripepi, Smith and Associates, Inc 08/25/2023 1,021.25 General Public Outreach and Education 127073 10971 Giles Clayton Tuckfield 08/25/2023 962.50 CCB WIFIA Loan 10 Year Proforma Financial Plan July 2023 127074 13458 Urban Futures Inc. 08/25/2023 1,500.00 Continuing Disclosure & Compliance Services 127075 12622 USA Bluebook Acct: 82507 08/25/2023 1,302.16 WWTP Lab Supplies 127076 12527 Water Systems Consulting Inc 08/25/2023 16,766.25 New Well Design ‐ May/June 2023 127077 12132 White Flag Pest Control Inc 08/25/2023 461.00 Pest Control ‐ Corp Yard & Chapman Estate 8/15/23 127078 12686 Mark Wilson 08/25/2023 93.00 M&IE: PAPA Seminar 8/28‐8/29/23 Total:457,683.33$
9.B-10Council Agenda 10-3-2023
Attachment 2
Packet Page 45
City of Pismo Beach
Final Disbursement List Check Date 08/31/2023‐09/01/2023 US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10371 Visit SLO County 08/31/2023 229,622.46$ TMD Payments June 2023 ACH 14257 Igoe Administrative Services 08/31/2023 219.53 IGOE FSA & DDS Reimbursement ‐ July 2023 ACH 12211 CA. Public Emp Retirement Sys 08/31/2023 113,262.04 Medical Insurance ‐ September 2023 ACH 12260 dba: Mission Square ICMA Retirement Trust ‐ 457 08/31/2023 23,601.57 ICMA 457 Deferred Comp EE & ER PD 09/01/23 ACH 12708 dba: Mission Square ICMA Retirement Trust‐Roth IRA 08/31/2023 550.00 ICMA Roth IRA PD 09/01/23 ACH 14257 Igoe Administrative Services 08/31/2023 4,799.29 IGOE FSA & DDS Reimbursement ‐ Aug 2023 ACH 12636 CALPERS 08/31/2023 1,296,218.00 CalPERS Plan 975 Misc Tier 1 Plan UAL & Plan 977 Safety Police Tier 1 Plan UAL ACH 14257 Igoe Administrative Services 08/31/2023 157.50 Medical and/or Dependent Care FSA Monthly Admin fee ACH 14595 Missouri Div. of Employment Security 08/31/2023 57.21 Q2 2023 MO State Unemployment Taxes ACH 14596 Missouri Dept. of Revenue ‐ Taxation Division 08/31/2023 149.88 Q2 2023 MO Withholding Taxes ACH 14662 United States Environmental Protection Agency 08/31/2023 25,000.00 Central Coast Blue WIFIA loan application fee 127079 13833 San Luis Obispo County Integrated Waste Mgmt Auth 08/31/2023 221.75 Hazardous Waste Disposal ‐ Corp Yard 127080 UB*01034 STACY & KEVIN BROMLEY 08/31/2023 221.51 Refund Check 018479‐000, 116 PEYTON COURT 127081 10074 Burdine Printing 08/31/2023 2,718.12 Consumer Confidence Report Mailing 127082 14038 Bureau Veritas North America, Inc. 08/31/2023 1,430.00 Plan Review June 2023 127083 UB*01033 JUSTIN CAREY 08/31/2023 40.36 Refund Check 008710‐001, 320 MAIN 127084 11694 City of Grover Beach 08/31/2023 1,500.00 JPA Central Coast Blue AGP Audio Visual costs for 6/5/23 127085 14217 Deltina Coffee Roasters 08/31/2023 62.50 Coffee 127086 13881 DeVault Electric Products Co 08/31/2023 298.00 Well Maintenance 127087 10142 Division of The State Architect 08/31/2023 470.40 SB1186 April‐June 2023 127088 11059 Emergency Vehicle Group Inc 08/31/2023 2,644.21 Equipment Maintenance 127089 14325 Engeo Incorporated 08/31/2023 8,255.00 Ocean Blvd ESDC ‐ June 2023 127090 12168 Gregory Dean Gallegos 08/31/2023 125.00 Weed Abatement 127091 13645 MDN Engineering, LLP 08/31/2023 575.00 Shaffer Ln Construction Observation ‐ June 2023 FY23 127092 14353 Motorola Solutions, Inc. 08/31/2023 242.44 Vehicle Maintenance 127093 UB*01035 SCHAEFER CONTSTRUCTION 08/31/2023 536.93 Refund Check 017468‐000, 130 BLUFF 127094 10093 SLO County Auditor‐Controller 08/31/2023 11,225.00 Phoenix Parking Surcharges June 2023 127095 12476 Statewide Traffic Safety And Signs, Inc 08/31/2023 4,300.00 Traffic Control System ‐ Car Show 2023 127096 14034 Vital Records Holdings, LLC 08/31/2023 152.95 Document Storage August 2023 ACH 14547 Quadient, Inc ‐ Postage 09/01/2023 2,000.00 Postage 8/10/23 & 8/24/23 127098 10434 Abalone Coast Analytical Inc 09/01/2023 468.00 Water Analysis 8/14/23‐8/28/23 127099 10446 Achievement House, Inc. 09/01/2023 2,925.00 Shell Beach Litter Removal & Clean‐up Services ‐ July 2023 127100 13158 Advantage Technical Services, Inc 09/01/2023 1,280.00 Shell Beach Tank #1 ‐ Warranty Repair Observations 127101 14650 Joseph Airoso 09/01/2023 1,500.00 Release Encroachment Permit Bond 127102 14643 Arroyo Grande Auto Body Inc. 09/01/2023 7,517.62 Vehicle Maintenance 127103 11501 Backyard Improvement Center 09/01/2023 4,800.00 New Guardrail‐James Way 127104 14229 Brendler Janitorial Service 09/01/2023 16,152.00 Janitorial Services for City Facilities ‐ July 2023 127105 14649 Luis Castaneda 09/01/2023 90.00 Reimbursement for Office of Water Programs Courses 127106 10677 Central Coast Kayaks 09/01/2023 4,400.00 JG Kayaking Tour ‐ 52 Participants & Ocean Adventure Camp Equipment Rental 127107 11093 Civic Plus 09/01/2023 14,897.98 Website Annual Maintenance FY 23/24 127108 11231 Coastal Peaks Coffee 09/01/2023 52.00 Coffee 127109 13257 Core & Main LLP 09/01/2023 2,493.56 Water System Meters 127110 13375 Culbert Construction Inc 09/01/2023 165.85 Refund for Overcharge 127111 14217 Deltina Coffee Roasters 09/01/2023 125.00 Coffee 127112 11469 Eikhof Design Group Inc 09/01/2023 4,800.00 Wadsworth Storm Drain Design ‐ July 2023 127113 14486 Tucker Ellis 09/01/2023 1,000.00 Tuition Assistance Reimbursement 2023 127114 12541 Engel & Gray Inc 09/01/2023 9,175.84 Composting Biosolids July 2023 127115 14325 Engeo Incorporated 09/01/2023 12,030.69 Ocean Blvd ESDC ‐ July 2023 127116 13586 Famcon Pipe & Supply Inc. 09/01/2023 53.88 Distribution Maintenance 127117 12123 Farm Supply 09/01/2023 415.96 Maintenance Supplies 127118 11868 FGL Environmental 09/01/2023 613.00 Organic Analysis 127119 13486 Funflicks Central Coast 09/01/2023 1,760.00 Movie in the Park Equipment Rental 9/15/23 127120 13980 Garing, Taylor & Associates, Inc. 09/01/2023 6,000.00 Ocean View Hinds Path & Supplemental Survey ‐ July 2023 127121 12168 Gregory Dean Gallegos 09/01/2023 1,825.00 Weed Abatement 127122 13588 Kenneth John Guge III 09/01/2023 108.00 Instructor: Central Coast Judo 7/1‐7/31/23 #11154 127123 14619 Brian Hanson 09/01/2023 64.00 M&IE: OMG & Bike Culture 9/13/23 127124 13926 Jack Handley Construction Services 09/01/2023 53,093.99 Chapman ADA Restroom‐July 2023 127125 14277 Kyle Laughlin 09/01/2023 64.00 M&IE: OMG & Bike Culture 9/13/23 127126 13562 Wayne L. Martin 09/01/2023 2,499.00 Pumpkins & Delivery ‐ Pumpkins Event 10/27/23 127127 13645 MDN Engineering, LLP 09/01/2023 8,500.00 Chapman Estate ADA Restroom Support ‐ July 2023 127128 12090 Mier Bros. Landscape Products 09/01/2023 199.34 Maintenance Supplies 127129 10097 Miners Hardware 09/01/2023 970.03 Maintenance Supplies 127130 13615 Julian Mora 09/01/2023 460.00 Homeless Encampment Clean‐up 127131 10039 New Times 09/01/2023 265.00 Legal Advertising 127132 12199 Noble Saw, Inc 09/01/2023 4.99 Parks Equipment Supplies 127133 14343 ODP Business Solutions, LLC 09/01/2023 112.24 Office Supplies 127134 14648 Jean Pierce 09/01/2023 100.00 Smart Irrigation Rebate 127135 13197 Pioneer Americas, LLC 10728 09/01/2023 10,941.58 Sodium Hypochlorite 127136 12335 Procare Janitorial Supply Inc 09/01/2023 843.74 Janitorial Supplies 127137 14613 Dennis Richardson 09/01/2023 148.00 Instructor: Tennis Doubles Clinics 7/1‐7/31/23 #11228 127138 14283 Ritchie Photography 09/01/2023 323.25 Junior Lifeguard and Lifeguard Photos 127139 10452 Richard Rolson 09/01/2023 500.00 Movies in the Park Sound System 9/15/23 127140 12126 San Luis Distance Club 09/01/2023 1,088.00 Conducting Stride With the Tide 5K Event 8/5/23 127141 14338 Robert Santa Cruz 09/01/2023 750.00 Neighborhood Event Band 9/8/23 Eldwayen Park 127142 14557 Securitas Technology Corporation 09/01/2023 1,213.70 Monthly Security & Fire Monitoring ‐ Sept 2023 & Pier Restroom Alarm Service 127143 11168 Sherwin‐Williams 09/01/2023 92.44 Maintenance Supplies 127144 10913 Siteone Landscape Supply LLC 09/01/2023 134.05 Maintenance Supplies 127145 11412 Jennifer Franco Smith 09/01/2023 450.00 Portable Toilets ‐ Chapman Estate August 2023 127146 11722 SP Maintenance Services Inc 09/01/2023 4,688.75 Parking Lot & Street Sweeping Services July 2023 127147 14015 The Pape` Group Inc. 09/01/2023 3,624.51 Vehicle Maintenance
9.B-11Council Agenda 10-3-2023
Attachment 2
Packet Page 46
City of Pismo Beach
Final Disbursement List Check Date 08/31/2023‐09/01/2023 US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
127148 12924 Traffic Management Inc 09/01/2023 2,016.17 Street Signs 127149 12900 Underground Service Alert of Northern CA & NV 09/01/2023 4,386.43 CA State Fee: Membership and Billable Tickets 127150 12622 USA Bluebook Acct: 82507 09/01/2023 84.60 WWTP Lab Supplies 127151 12198 USLA Membership 09/01/2023 710.00 Junior Lifeguards USLA Memberships 127152 12527 Water Systems Consulting Inc 09/01/2023 4,265.60 Annual Water Shortage Assessment Report & NCMA Staff Extension‐July 2023 127153 12132 White Flag Pest Control Inc 09/01/2023 716.00 Pest Control Total:1,928,615.44$
9.B-12Council Agenda 10-3-2023
Attachment 2
Packet Page 47
PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.C
SUBJECT/TITLE:
MONTHLY INVESTMENT TRANSACTION REPORT OF THE CITY’S CASH AND INVESTMENTS FOR JULY 2023 OF FY 2023-2024
RECOMMENDATION:
No action recommended; for information only.
BACKGROUND:
This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending July 31, 2023. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body.
The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
•Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of July 31, 2023. •Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. •Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending July 31, 2023.
FISCAL IMPACT:
No fiscal impact from the report itself—information only.
ALTERNATIVES:
1.No Council action is proposed, other than to receive the information.
ATTACHMENTS:
1. Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments
2.For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities
3.For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager Meeting Date: October 3, 2023 Submitted by: Nadia Feeser, Administrative Service Director / City Treasurer Interim City Manager Approval:
Council Agenda 10-3-2023 9.C-1
Packet Page 48
City of Pismo Beach
Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned July 2023
Actual Year-to-
Date Interest
Earned Ending
7/31/2023 * Data Sources
General Fund
Reserves
US Bank CDs/GASs/Corp/
Muni Bonds
2.12% avg 7,903,573 9,707$ 9,707$ 1 City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds/
US Treasury Note
3.19% avg 42,767,931 70,529 70,529 1 Total All Securities 50,671,504$ 80,236$ 80,236$ City Pooled Funds - B US Bank Custody 0.00%-$ 70$ 70$ 1 City Pooled Funds - B Local Agency Invest.
Fund
State Investment
Pool
3.15%14,750,922 - - 2
City Pooled Funds - B US Bank Checking 0.00%11,654,747 1,720 1,720 3 City Pooled Funds - B 26,405,669$ 1,791$ 1,791$ City Pooled Funds total A + B 69,173,600$ 72,319$ 72,319$ Funds Held with Fiscal
Agent
Bond funds:
Wilmington Trust
2017 Pier Project 380$ 1$ 1$ 4 Funds Held with Fiscal
Agent
Bond funds:
Wilmington Trust
2017 CREB's
Project
513 2 2 4
CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit
Trust Account
Various managed
by CalPERS
4,827,849$ -$ -$ 5
TOTAL, Cash and Investments at July 31, 2023:81,905,914$ 82,030$ 82,030$ TOTAL for City Managed Portfolio, Cash and Investments:77,077,173$ 82,027$ 82,027$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly Customer Statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly reconciled bank statement from US Bank
4 = Monthly statement from Wilmington Trust
5 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments Council Agenda 10-3-2023 9.C-2
Attachment 1
Packet Page 49
CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
July 31, 2023
INVESTMENT ACTIVITY
PURCHASES OR DEPOSITS
07/06/23 Purchase US Treasury Bill 2,999,548$
Total 2,999,548$
SALES, MATURITIES, CALLS OR WITHDRAWALS
07/05/23 Matured US Treasury Bill 2,960,474$
Total 2,960,474$
ACTIVITY TOTAL 39,074$
INTEREST REVENUE
GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 9,707$
POOLED INVESTMENTS
Interest Earned on Investments 70,529$
TOTAL INTEREST EARNED 80,236$
Data Source: Monthly Download of Transactions from US Bank Council Agenda 10-3-2023 9.C-3
Attachment 2
Packet Page 50
Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:7/31/2023 Bank Account Description Bank ID
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Checking US Bank 14,256,974$ 4,070,731$ (6,712,240)$ 39,283$ -$ 11,654,747$ LAIF LAIF 14,628,763 122,159 - - - 14,750,922 Total all Bank Accounts 28,885,736$ 4,192,890$ (6,712,240)$ 39,283$ -$ 26,405,669$ Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Fund
General Fund 1001-10101 1,704,674 2,594,356 (2,730,606) - - 1,568,424 General Fund-Reserve 1001-10105 27,464 9,718 - - - 37,182 Half Cent Sales Tax Fund 1002 1,173,886 1,311 - - - 1,175,197 Special Revenue Funds
Gas Tax Fund 2001 204,717 34,588 - - - 239,305 LTF - Streets 2002 430,758 (62) - - - 430,696 PEG Access Fund 2003 88,664 (321) (21,119) - - 67,223 Police Grant Fund 2004 69,200 (73) - - - 69,127 Housing In Lieu Fund 2005 1,428,722 36 (15,700) - - 1,413,058 LBID Fund 2006 2,227,099 305,845 (111,042) - - 2,421,902 Chapman House 2007 158,260 3,048 (51,158) - - 110,150 Capital Projects Funds
Capital Projects Fund 3001 1,897,323 746,152 (729,411) - - 1,914,064 Public Facilities Fund 3002 876 - - - - 876 Park Development Fund 3003 352,207 (453) - - - 351,754 Circulation Fund 3101 300,469 (3) - - - 300,466 Development Impact Fee Fund 3102 525,960 924 - - - 526,884 Developer Impact Fee Fund 3103 166,852 - - - - 166,852 Underground Utility Fund 3201 16,495 - - - - 16,495 Council Agenda 10-3-2023 9.C-4
Attachment 3
Packet Page 51
Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:7/31/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
Debt Service Funds
Public Finance Authority Fund 4001 - - - - - - Public Finance Authority Fund 4002 - - - - - - Freeway Foothills AD Fund 4101 763 - - - - 763 Spyglass AD Fund 4102 12,706 - - - - 12,706 Indio-El Portal AD Fund 4112 738 - - - - 738 Visalia Street AD Fund 4113 1,672 378 - - - 2,050 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 2,912,885 427,892 (1,459,265) - - 1,881,511 Water Construction Fund 6103 840,556 5,175 - - - 845,731 Water Expansion Fund 6104 836,420 - - - - 836,420 Wastewater Enterprise Fund 6201 3,757,581 390,868 (571,137) - - 3,577,312 Wastewater Construction Fund 6202 1,398,571 - - - - 1,398,571 Wastewater Expansion Fund 6203 1,935,203 - - - - 1,935,203 LTF - Transit Fund 6301 28,196 - - - - 28,196 Pier Operations Fund 6401 14,175 6,489 (6,547) - - 14,116 Parking Fund 6501 3,047,499 (938,132) (45,855) - - 2,063,513 Internal Service Funds
Technology Service Fund 7101 15,565 115,677 (94,647) - - 36,595 Motor Vehicle Fund 7201 1,869,872 119,428 (295,789) - - 1,693,510 Trust & Agency Funds
SLO County TMD 8201 165,828 235,081 (165,189) - - 235,720 Control Funds
Payroll Control Fund 9301 1,025,200 1,195 (367,144) - - 659,252 Interest Control Fund 9302 4,956 123,880 - - - 128,836 Utility Billing Control Fund 9304 243,723 1,544 - - - 245,268 M/R Control Fund 9305 - - - - - - Total all cash funds 28,885,736 4,184,542 (6,664,609) - - 26,405,669 Council Agenda 10-3-2023 9.C-5
Attachment 3
Packet Page 52
Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:7/31/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 - - - - 0 General Fund - CD's 1001-10404 6,115,440 - - - - 6,115,440 General Fund - Fed Agency 1001-10405 4,049,000 - - - - 4,049,000 GF - Half Cent Sales Tax CD's 1002-10404 735,000 - - - - 735,000 GF - Half Cent Sales Tax Fed Ag1002-10405 500,000 - - - - 500,000 GF - Half Cent Sales Tax Mny M 1002-10108 0 - - - - 0 GF Reserve Money Mkt Cash 1001-10109 0 - - - - 0 GF Reserve - CD's 1001-10403 3,182,560 - - - - 3,182,560 GF Reserve - Fed Agency 1001-10402 2,208,000 - - - - 2,208,000 GF Reserve - Building 1001-10406 202,000 - - - - 202,000 GF Reserve - Building - Federal A1001-10146 298,000 - - - - 298,000 GF Reserve - Risk Mgmt - CD's 1001-10407 150,000 - - - - 150,000 GF Reserve - Risk Mgmt - Fed A 1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 529,143 - - - - 529,143 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 902,883 - - - - 902,883 GF Municipal Bonds Reserve 1001-10143 1,263,013 - - - - 1,263,013 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 - - - - 50,000 Half Cent Sales Tax - Pooled 1002-10141 - - - - - - Half Cent Sales Tax - Muni Bond 1002-10142 - - - - - - GF CREB's Fiscal Agent 1001-10515 (0) - - - - (0) GF Treasury Note 1001-10410 12,899,891 39,074 - - - 12,938,965 Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 (0) - - - - (0) Housing In Lieu Fund 2005-10404 630,000 - - - - 630,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 - - - - 140,000 Housing In-Lieu Treasury Note 2005-10410 922,266 - - - - 922,266 Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - - Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 - - - - - - Develop. Impact Fee Mny Mkt 3102-10108 0 - - - - 0 Development Impact Fee Fund 3102-10404 245,000 - - - - 245,000 Impact Fees Federal Agencies 3102-10405 - - - - - - Council Agenda 10-3-2023 9.C-6
Attachment 3
Packet Page 53
Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:7/31/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfe rs-In Transfers-Out Ending
Balance
INVESTMENTS
Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 379 1 - - - 380 Public Fin Fiscal Agent-CREBs 4002-10515 511 2 - - - 513 Visalia Street CD's 4113-10404 100,000 - - - - 100,000 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 - - - - 0 Water Fund CD's 6101-10404 490,000 - - - - 490,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - - - - 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 - - - - - - Water Fund Treasury Note 6101-10410 1,000,000 - - - - 1,000,000 Water Construction Money Mkt 6103-10108 (0) - - - - (0) Water Construction 6103-10404 504,363 - - - - 504,363 Wastewater Fund Money Market 6201-10108 0 - - - - 0 Wastewater Fund CD's 6201-10404 490,000 - - - - 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - - - 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 1,062,000 - - - - 1,062,000 WWtr Fund Treasury Note 6201-10410 1,000,000 - - - - 1,000,000 Parking Enterprise Money Mrkt 6501-10108 (0) - - - - (0) Parking Fund Corp Bond-Pooled 6501-10141 500,000 - - - - 500,000 Parking Enterprise 6501-10404 980,000 - - - - 980,000 Parking Fund Federal Agencies 6501-10405 1,750,000 - - - - 1,750,000 Parking Fund Treasury Note 6501-10410 902,872 - - - - 902,872 Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 - - - - 0 MVR Fund CD's 7201-10404 1,526,000 - - - - 1,526,000 MVR Fund Federal Agencies 7201-10405 500,000 - - - - 500,000 CalPers Benefit Trust
OPEB Trust Account 8101-10408 4,827,849 - - - - 4,827,849 Total all Investments 55,461,168$ 39,077$ -$ -$ -$ 55,500,246$ Total all Funds 84,346,905$ 4,223,619$ (6,664,609)$ -$ -$ 81,905,914$ Council Agenda 10-3-2023 9.C-7
Attachment 3
Packet Page 54
PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.D
SUBJECT/TITLE:
MONTHLY INVESTMENT TRANSACTION REPORT OF THE CITY’S CASH AND INVESTMENTS FOR AUGUST 2023 OF FY 2024
RECOMMENDATION:
No action recommended; for information only.
BACKGROUND:
This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending August 31, 2023. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body.
The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
•Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of August 31, 2023. •Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. •Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending August 31, 2023.
FISCAL IMPACT:
No fiscal impact from the report itself—information only.
ALTERNATIVES:
1.No Council action is proposed, other than to receive the information.
ATTACHMENTS:
1. Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments
2. For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities
3.For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager Meeting Date: October 3, 2023 Submitted by: Nadia Feeser, Administrative Service Director / City Treasurer Interim City Manager Approval:
Council Agenda 10-3-2023 9.D-19.D-1
Packet Page 55
City of Pismo Beach
Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned August
2023
Actual Year-to-
Date Interest
Earned Ending
8/31/2023 * Data Sources
General Fund
Reserves
US Bank CDs/GASs/Corp/
Muni Bonds
2.12% avg 7,903,573 7,721$ 17,429$ 1 City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds/
US Treasury Note
3.19% avg 42,845,069 124,304 194,833 1 Total All Securities 50,748,642$ 132,025$ 212,261$ City Pooled Funds - B US Bank Custody 0.00%-$ 480$ 550$ 1 City Pooled Funds - B Local Agency Invest.
Fund
State Investment
Pool
3.15%14,750,922 - - 2
City Pooled Funds - B US Bank Checking 0.00%11,296,748 1,284 3,004 3 City Pooled Funds - B 26,047,670$ 1,764$ 3,554$ City Pooled Funds total A + B 68,892,739$ 126,067$ 198,387$ Funds Held with Fiscal
Agent
Bond funds:
Wilmington Trust
2017 Pier Project 382$ 2$ 3$ 4 Funds Held with Fiscal
Agent
Bond funds:
Wilmington Trust
2017 CREB's
Project
515 2 4 4
CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit
Trust Account
Various managed
by CalPERS
4,827,849$ -$ -$ 5
TOTAL, Cash and Investments at August 31, 2023:81,625,057$ 133,792$ 215,823$ TOTAL for City Managed Portfolio, Cash and Investments:76,796,312$ 133,789$ 215,815$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly Customer Statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly reconciled bank statement from US Bank
4 = Monthly statement from Wilmington Trust
5 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments Council Agenda 10-3-2023 9.D-29.D-2
Attachment 1
Packet Page 56
CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
August 31, 2023
INVESTMENT ACTIVITY
PURCHASES OR DEPOSITS
08/17/23 Purchase US Treasury Bill 4,999,404$
Total 4,999,404$
SALES, MATURITIES, CALLS OR WITHDRAWALS
08/17/23 Matured US Treasury Bill 4,922,266$
Total 4,922,266$
ACTIVITY TOTAL 77,138$
INTEREST REVENUE
GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 7,721$
POOLED INVESTMENTS
Interest Earned on Investments 124,304$
TOTAL INTEREST EARNED 132,025$
Data Source: Monthly Download of Transactions from US Bank Council Agenda 10-3-2023 9.D-39.D-3
Attachment 2
Packet Page 57
Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:8/31/2023 Bank Account Description Bank ID
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Checking US Bank 11,654,747$ 6,787,835$ (7,201,201)$ 55,367$ -$ 11,296,748$ LAIF LAIF 14,750,922 - - - - 14,750,922 Total all Bank Accounts 26,405,669$ 6,787,835$ (7,201,201)$ 55,367$ -$ 26,047,670$ Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Fund
General Fund 1001-10101 1,568,424 3,445,853 (3,310,817) - - 1,703,460 General Fund-Reserve 1001-10105 37,182 7,796 - - - 44,978 Half Cent Sales Tax Fund 1002 1,175,197 1,364 - - - 1,176,561 Special Revenue Funds
Gas Tax Fund 2001 239,305 (7,438) - - - 231,867 LTF - Streets 2002 430,696 45,801 - - - 476,497 PEG Access Fund 2003 67,223 9,336 - - - 76,559 Police Grant Fund 2004 69,127 (73,248) - - - (4,121) Housing In Lieu Fund 2005 1,413,058 651 (1,000,000) - - 413,709 LBID Fund 2006 2,421,902 394,300 (84,832) - - 2,731,370 Chapman House 2007 110,150 6,376 (37,511) - - 79,015 Capital Projects Funds
Capital Projects Fund 3001 1,914,064 169,502 (1,444,556) - - 639,010 Public Facilities Fund 3002 876 - - - - 876 Park Development Fund 3003 351,754 13,359 (2,558) - - 362,555 Circulation Fund 3101 300,466 9,267 - - - 309,732 Development Impact Fee Fund 3102 526,884 15,794 - - - 542,678 Developer Impact Fee Fund 3103 166,852 - - - - 166,852 Underground Utility Fund 3201 16,495 - - - - 16,495 Council Agenda 10-3-2023 9.D-49.D-4
Attachment 3
Packet Page 58
Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:8/31/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
Debt Service Funds
Public Finance Authority Fund 4001 - - - - - - Public Finance Authority Fund 4002 - - - - - - Freeway Foothills AD Fund 4101 763 - - - - 763 Spyglass AD Fund 4102 12,706 - - - - 12,706 Indio-El Portal AD Fund 4112 738 - - - - 738 Visalia Street AD Fund 4113 2,050 392 - - - 2,442 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 1,881,511 831,938 (238,443) - - 2,475,006 Water Construction Fund 6103 845,731 5 (16,766) - - 828,969 Water Expansion Fund 6104 836,420 13,986 - - - 850,406 Wastewater Enterprise Fund 6201 3,577,312 993,308 (305,731) - - 4,264,889 Wastewater Construction Fund 6202 1,398,571 - - - - 1,398,571 Wastewater Expansion Fund 6203 1,935,203 23,869 - - - 1,959,073 LTF - Transit Fund 6301 28,196 - - - - 28,196 Pier Operations Fund 6401 14,116 7,025 (5,684) - - 15,457 Parking Fund 6501 2,063,513 353,779 (58,338) - - 2,358,953 Internal Service Funds
Technology Service Fund 7101 36,595 115,677 (82,408) - - 69,864 Motor Vehicle Fund 7201 1,693,510 114,577 (96,258) - - 1,711,830 Trust & Agency Funds
SLO County TMD 8201 235,720 301,422 (234,309) - - 302,834 Control Funds
Payroll Control Fund 9301 659,252 (277,996) 32,573 - - 413,829 Interest Control Fund 9302 128,836 1,284 - - - 130,120 Utility Billing Control Fund 9304 245,268 9,662 - - - 254,930 M/R Control Fund 9305 - - - - - - Total all cash funds 26,405,669 6,527,641 (6,885,640) - - 26,047,670 Council Agenda 10-3-2023 9.D-59.D-5
Attachment 3
Packet Page 59
Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:8/31/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfe rs-Out Ending
Balance
INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 - - - - 0 General Fund - CD's 1001-10404 6,115,440 - - - - 6,115,440 General Fund - Fed Agency 1001-10405 4,049,000 - - - - 4,049,000 GF - Half Cent Sales Tax CD's 1002-10404 735,000 - - - - 735,000 GF - Half Cent Sales Tax Fed Ag1002-10405 500,000 - - - - 500,000 GF - Half Cent Sales Tax Mny M 1002-10108 0 - - - - 0 GF Reserve Money Mkt Cash 1001-10109 0 - - - - 0 GF Reserve - CD's 1001-10403 3,182,560 - - - - 3,182,560 GF Reserve - Fed Agency 1001-10402 2,208,000 - - - - 2,208,000 GF Reserve - Building 1001-10406 202,000 - - - - 202,000 GF Reserve - Building - Federal A1001-10146 298,000 - - - - 298,000 GF Reserve - Risk Mgmt - CD's 1001-10407 150,000 - - - - 150,000 GF Reserve - Risk Mgmt - Fed A 1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 529,143 - - - - 529,143 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 902,883 - - - - 902,883 GF Municipal Bonds Reserve 1001-10143 1,263,013 - - - - 1,263,013 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 - - - - 50,000 Half Cent Sales Tax - Pooled 1002-10141 - - - - - - Half Cent Sales Tax - Muni Bond 1002-10142 - - - - - - GF CREB's Fiscal Agent 1001-10515 (0) - - - - (0) GF Treasury Note 1001-10410 12,938,965 31,583 - - - 12,970,548 Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 (0) - - - - (0) Housing In Lieu Fund 2005-10404 630,000 - - - - 630,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 - - - - 140,000 Housing In-Lieu Treasury Note 2005-10410 922,266 13,964 - - - 936,230 Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - - Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 - - - - - - Develop. Impact Fee Mny Mkt 3102-10108 0 - - - - 0 Development Impact Fee Fund 3102-10404 245,000 - - - - 245,000 Impact Fees Federal Agencies 3102-10405 - - - - - - Council Agenda 10-3-2023 9.D-69.D-6
Attachment 3
Packet Page 60
Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:8/31/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
INVESTMENTS
Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 380 2 - - - 382 Public Fin Fiscal Agent-CREBs 4002-10515 513 2 - - - 515 Visalia Street CD's 4113-10404 100,000 - - - - 100,000 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 - - - - 0 Water Fund CD's 6101-10404 490,000 - - - - 490,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - - - - 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 - - - - - - Water Fund Treasury Note 6101-10410 1,000,000 15,796 - - - 1,015,796 Water Construction Money Mkt 6103-10108 (0) - - - - (0) Water Construction 6103-10404 504,363 - - - - 504,363 Wastewater Fund Money Market 6201-10108 0 - - - - 0 Was tewater Fund CD's 6201-10404 490,000 - - - - 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - - - 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 1,062,000 - - - - 1,062,000 WWtr Fund Treasury Note 6201-10410 1,000,000 15,796 - - - 1,015,796 Parking Enterprise Money Mrkt 6501-10108 (0) - - - - (0) Parking Fund Corp Bond-Pooled 6501-10141 500,000 - - - - 500,000 Parking Enterprise 6501-10404 980,000 - - - - 980,000 Parking Fund Federal Agencies 6501-10405 1,750,000 - - - - 1,750,000 Parking Fund Treasury Note 6501-10410 902,872 - - - - 902,872 Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 - - - - 0 MVR Fund CD's 7201-10404 1,526,000 - - - - 1,526,000 MVR Fund Federal Agencies 7201-10405 500,000 - - - - 500,000 CalPers Benefit Trust
OPEB Trust Account 8101-10408 4,827,849 - - - - 4,827,849 Total all Investments 55,500,246$ 77,142$ -$ -$ -$ 55,577,387$ Total all Funds 81,905,915$ 6,604,782$ (6,885,640)$ -$ -$ 81,625,057$ Council Agenda 10-3-2023 9.D-79.D-7
Attachment 3
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.E
SUBJECT/TITLE:
UPDATE ON JANUARY 9, 2023 AND JANUARY 12, 2017 EMERGENCY
PROCLAMATIONS
RECOMMENDATION:
No action recommended; for information only.
BACKGROUND:
Chapter 2.32 of the Pismo Beach Municipal Code empowers the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when the City is affected by an emergency and the City Council is not in session. An emergency exists when conditions are beyond the control of the services, personnel, equipment, facilities, and existing laws of this City. The declaration is an acknowledgement of the need for additional resources and expedited procedures to deal with the emergency. The Director of Emergency Services’ declaration is subject to City Council ratification within seven days.
As required by the Emergency Declarations ratified by Resolution R-2023-001 on January 11, 2023, relating to winter storm damage, and by Resolution R-2017-012 on January 17, 2017, relating to winter storm damage, the following status report is provided for information purposes.
January 11, 2023 Proclamation: Winter Storms
The City Council declared a state of emergency on January 11, 2023, via Resolution R- 2023-001, ratifying the Emergency Services Director’s proclamation of a local emergency in response to the January 2023 winter storms. On January 9, 2023, the County of San Luis Obispo declared an emergency which was followed by a declaration by Governor Newsom for the region. On January 14, 2023 President Biden approved a major disaster declaration for the January storms, making federal disaster aid available. The storms, which began the first week of January, took a toll on the community, causing conditions of peril to the safety of persons and property due to flooding, bluff erosion, strong winds and other storm related damages.
Staff took immediate cleanup and protective measures of the sites where possible and has been working with FEMA through the California Governor's Office of Emergency Services (CalOES) for reimbursement for work and funds required to cleanup and secure the various sites. Staff attended a Recovery Scoping Meeting with FEMA on January 18, 2023. Sites that were submitted to FEMA/CalOES include:
Section of bluff on Ocean Boulevard north of Margo Dodd Park between Seaview Avenue and Palisade Avenue
Section of failed bluff at intersection of Palisade Avenue and Ocean Avenue Pier Avenue Storm Drain Outfall
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Eldwayen Park Point (area in park that includes telescope and public bench) Eldwayen Park North (section of park on north end adjacent to Ocean Boulevard Improvement Project)
Price Canyon Slope (section of recently completed slope repair)
President Biden recently declared a disaster in California for the March 2023 storms. Staff is working with CalOES/FEMA to provide initial damage inventory and estimates. Sites that have recently been submitted include:
Bluff failure at Memory Park adjacent to recently completed St. Andrews seawall Destruction of newly revegetated area on creekbed
Summary of Current Events
Staff continues to work with FEMA through the California Governor's Office of Emergency Services (CalOES) for reimbursement for work and funds required to cleanup and secure the various sites from both the January and March storms. Staff completed a site inspection with representatives from CalOES and FEMA for the January sites on September 6, 2023.
January 12, 2017 Proclamation: Winter Storms
The Pismo Beach City Council declared a state of emergency on January 12, 2017, via Resolution R-2017-0121, in response to the January 2017 winter storms. Shortly after the Council’s declaration, the County of San Luis Obispo declared an emergency which was followed by a declaration by Governor Jerry Brown for the region. On February 14, 2020 and March 16, 2020 President Donald Trump declared a major disaster for the early and late January storms, making federal disaster aid available. The storms, which began the first week of January, took a toll on the community, culminating with a Caltrans storm drain failure on Highway 101, which caused flooding of two hotels on Price Street, blockage of the City’s Franklin storm drain outfall and debris scattered along Highway 101, Price Street and sidewalk, on Franklin Drive and various private parcels on January 20, 2017. Damage from the storms includes but is not limited to the following:
Bluff failure on Ocean Boulevard (Caltrans purview)
Bluff failure at Memory Park (FEMA purview)
Franklin Avenue storm drain failure (FEMA purview)
City Hall storm damage (FEMA purview)
Bluff failure at Ebb Tide Park (FEMA purview)
Bluff failure at Cypress Street at Harloe Avenue (FEMA purview) Storm drain failure on the City’s outfall located adjacent to the Dolphin Bay Resort (FEMA purview)
Storm drain failure on Cliff Avenue at Ocean Boulevard (adjacent to Dinosaur Caves Park) (Caltrans Purview)
Storm drain failure at the end of Harbor View Avenue (FEMA purview) Slope/road failure on Price Canyon Road (Caltrans purview)
1 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=107586&dbid=0&repo=Laserfiche
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Summary of Current Events
The consultant is moving forward with work to obtain right of way authorization. Staff has submitted a time extension request to Caltrans Local Assistance and is waiting for their review and determination.
Construction of the Ocean Boulevard Improvement Project is complete with minor items remaining for project close out. A ribbon cutting was held on September 8, 2023.
In early September 2023 received FEMA approval of the time extension request for the storm drain failure on the City’s outfall located adjacent to the Dolphin Bay Resort. Staff is now pursuing additional reimbursement for the permanent repairs that were completed in May 2023.
FISCAL IMPACT:
There is no direct fiscal impact from this report.
January 2023 Winter Storms
The cost of damage from the January 2023 storms is estimated to be about $26 million.
January 2017 Winter Storms
The cost of damage from the January 2017 storms is approximately $12 million.
ALTERNATIVES:
None, for information only.
ATTACHMENTS:
None.
Meeting Date: October 3, 2023 Prepared by:
Erin Olsen, Senior Management Analyst
Submitted by: Erica Inderlied, City Clerk
Interim City Manager Approval:
9.E-3Council Agenda 10-3-2023
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.F
SUBJECT/TITLE:
AMENDMENT #1 TO THE AGREEMENT WITH WATER SYSTEMS CONSULTING, INC. FOR PROGRAM MANAGEMENT, PERMITTING, AND FINAL DESIGN
SERVICES FOR CENTRAL COAST BLUE, AND RELATED BUDGET ADJUSTMENTS RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Water Systems Consulting, Inc for Program Management, Permitting, and Final Design Services for Central Coast Blue in the amount of $222,302, and appropriating related budget adjustments in Fiscal Year 2024.
BACKGROUND:
On March 1, 2022, the City Council awarded a contract to Water Systems Consulting, Inc. (WSC) for program management, permitting and final design services for Central Coast Blue. The scope of services for the contract includes the detailed design of the Advanced Water Purification Facility (AWPF) as well as funding and financing support.
Recently the property adjacent to the Central Coast Blue project site, along Calvin Court in Grover Beach, was acquired to allow for a better use of both properties and relieve congestion of the AWPF that was required to make the project fit on the original project site. Incorporating the additional property into the AWPF design will require changes to the site civil plan, building architecture, bulk chemical storage facilities, geotechnical investigation, stormwater control plans, and drainage report, among other items. In addition to these changes, additional scope and budget is required to advance the distributed infrastructure design, address environmental and permitting concerns related to construction dewatering, and pursue additional grant funding. The proposed contract Amendment #1 (Attachment 1.A) will cover the increased scope.
Conclusion and Recommendation
Staff recommends the Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute Amendment #1 (Attachment 1.A) to the existing WSC contract to allow WSC to move forward with the AWPF design for Central Coast Blue.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is $28,610.27 in the City of Pismo Beach’s Water Enterprise Fund and $58,087.51 in the City’s Wastewater Enterprise Fund.
On March 1, 2022 the City Council approved a Cost Sharing Agreement with the Cities of Arroyo Grande and Grover Beach for costs related to Central Coast Blue. The agreement was approved by the Arroyo Grande City Council on January 25, 2022 and by the Grover Beach City Council on February 15, 2022. Under the agreement, costs for Central Coast Blue will be split between the agencies as follows:
Council Agenda 10-3-2023 9.F-1
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Pismo Beach 39%
Grover Beach 36%
Arroyo Grande 25%
Under this cost sharing agreement, the cities would be responsible for the proposed Amendment #1 as follows:
Pismo Beach $86,697.78
Grover Beach $80,028.72
Arroyo Grande $55,575.50
Of Pismo Beach’s portion, 33%, or $28,610.27, is allocated to the Water Enterprise Fund and 67%, or $58,087.51, is allocated to the Wastewater Enterprise Fund.
Budget
The FY 2024 Central Coast Blue budget is divided between professional services and capital outlay-land accounts in the Water and Wastewater Enterprise Funds. Here are the key details:
Professional Services Accounts Budget across both Funds:
Total Professional Services Budget: $33,455.79
Amendment #1 Cost: $86,697.78
Remaining Budget Shortfall: $(53,241.99)
Capital Outlay-Land Account Budget across both Funds:
Total Capital Outlay-Land Budget: $968,704.35
Recommended Budget Adjustments:
Given the shortfall in the professional services account to cover the cost of Amendment #1, staff recommends reallocating the capital outlay-land budget to balance the budget with no net fiscal impact. Specifically:
Transfer $178,281.30 from the Water Enterprise Fund capital outlay-land account to the professional services account.
Transfer $790,423.05 from the Wastewater Enterprise Fund capital outlay-land account to the professional services account.
These adjustments ensure that the required professional services can be funded without affecting the overall budget balance.
ALTERNATIVES:
1. Do not approve Amendment #1; provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: Proposed WSC Amendment #1
Council Agenda 10-3-2023 9.F-2
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Prepared by: Meeting Date: October 3, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:
Council Agenda 10-3-2023 9.F-3
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RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH WATER
SYSTEMS CONSULTING, INC FOR PROGRAM MANAGEMENT, PERMITTING, AND
FINAL DESIGN SERVICES FOR CENTRAL COAST BLUE IN THE AMOUNT OF $222,302, AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2024
WHEREAS, on March 1, 2022, the City Council awarded a contract to Water Systems Consulting, Inc. (WSC) for program management, permitting and final design services for Central Coast Blue; and
WHEREAS, the scope of services for the contract includes the detailed design of the Advanced Water Purification Facility (AWPF) as well as funding and financing support; and
WHEREAS, project developments require additional scope and budget to advance the distributed infrastructure and AWPF design, address environmental and permitting concerns related to construction dewatering and pursue additional grant funding; and WHEREAS, the proposed contract Amendment #1 will cover this increased scope.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Water Systems Consulting, Inc for Program Management, Permitting, and Final Design Services for Central Coast Blue in the amount of $222,302.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby de-appropriates $178,281.30 from the Water Enterprise Fund capital outlay-land Central Coast Blue project account and appropriates $178,281.30 in the Water Enterprise Fund professional services Central Coast Blue project account; and de-appropriates $790,423.05 from the Wastewater Enterprise Fund capital outlay-land Central Coast Blue project account and appropriates $790,423.05 in the Wastewater Enterprise Fund professional services Central Coast Blue project account, all in Fiscal Year 2024, to support the this agreement and future Central Coast Blue costs.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 3rd day of October 2023, by the following vote:
AYES:
NOES:
Council Agenda 10-3-2023 9.F-4
Attachment 1
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ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-3-2023 9.F-5
Attachment 1
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AMENDMENT # 1
to the
MARCH 24,2022 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND WATER SYSTEMS CONSULTING, INC.
Pursuant to the March 24, 2022 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Water Systems Consulting, Inc., hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:
1.Additional services shall be performed as set forth in the proposal dated September 20, 2023, which is attached hereto and by this reference made a part hereof.
2.Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of two hundred twenty-two thousand three hundred two dollars ($222,302), without prior written approval of the City.
3.The revised fee under the March 24, 2022 contract, plus this addendum, is six million five hundred sixty-four thousand three hundred seventy-four dollars ($6,564,374).
4.All other provisions of the Program Management, Permitting and Final Design Services for Central Coast Blue agreement between City and Vendor shall remain in full force and effect.
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Benjamin A. Fine, P.E.
Title: Director of Public Works/City Engineer
Dated: ________________________________
Signed:
Name: Jorge E. Garcia
Title: Interim City Manager
Dated: ________________________________
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
VENDOR:
Water Systems Consulting, Inc.
Signed:
Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice:
(if changed from prior agreement)
______________________________________
______________________________________
Email address for official communications:
(if changed from prior agreement)
______________________________________
Vendor Representative:
(if changed from prior agreement)
Name/Title: ____________________________
Attachment: Scope/Cost Proposal
Attachment 1A
Council Agenda 10-3-2023 9.F-6
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Attachment 1A
Council Agenda 10-3-2023 9.F-7
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Attachment 1A
Council Agenda 10-3-2023 9.F-8
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Council Agenda 10-3-2023 9.F-9
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Council Agenda 10-3-2023 9.F-10
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Council Agenda 10-3-2023 9.F-11
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Council Agenda 10-3-2023 9.F-12
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Attachment 1A
Council Agenda 10-3-2023 9.F-13
Packet Page 77
City of Pismo Beach
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5 Advanced Water Purification Facility Design
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Attachment 1A
Council Agenda 10-3-2023 9.F-14
Packet Page 78
PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.G
SUBJECT/TITLE:
ADOPTION (SECOND READING) OF AN ORDINANCE AMENDING CHAPTER 10.10
OF THE PISMO BEACH MUNICIPAL CODE REGARDING THE PAID PARKING ZONE RECOMMENDATION:
Adopt an Ordinance amending Chapter 10.10: Paid Parking Zone, of the City of Pismo Beach Municipal Code, relating to using parking funds for various purposes.
BACKGROUND:
On September 5, 2023 a majority of the City Council voted to introduce an ordinance (Attachment 1) that will amend Chapter 10.10 of the Pismo Beach Municipal Code to allow for the use of Parking Enterprise Funds to support parking functions and related public safety support of parking functions associated with and located within the Public Safety Facility; transportation and circulation improvements; and beautification and streetscape improvements in the Paid Parking Zone.
The agenda report for the September 5, 2023 agenda item, which includes background and analysis, is provided as Attachment 2.
Recommendation
Staff recommends that the Council adopt an ordinance (Attachment 1) that will amend Chapter 10.10: Paid Parking Zone, of the Pismo Beach Municipal Code, relating to using parking funds for various purposes. If the Council acts to adopt the Ordinance at this time, it will become effective by statute on November 2, 2023.
FISCAL IMPACT:
The fiscal impact of adopting the changes to the Paid Parking Zone ordinance would likely result in a projected $4.0 million from the Parking Enterprise Fund net income (available fund balance) to be used for the pay-as-you go payment in Fiscal Year 2024, an estimated ongoing $600 thousand per year for the first 10 years of the Public Safety Facility project, and then reduced to $300 thousand per year for years 11 to 20 of the borrowing term from future Parking Enterprise Fund net income to support the parking functions and related public safety support of parking functions with and located within the Public Safety Facility.
ALTERNATIVES:
1.Modify, and then introduce, the proposed Ordinance.
2.Do not introduce the Ordinance.
3.Provide staff with alternative direction.
ATTACHMENTS:
1.Ordinance as introduced
Council Agenda 10-3-2023 9.G-1
Packet Page 79
2.September 5, 2023 staff report
Meeting Date: October 3, 2023 Submitted by: Erica Inderlied, City Clerk Interim City Manager Approval:
Council Agenda 10-3-2023 9.G-2
Packet Page 80
ORDINANCE NO. O-2023-XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AMENDING CHAPTER 10.10: PAID PARKING ZONE, OF THE CITY
OF PISMO BEACH MUNICIPAL CODE, RELATING TO USING PARKING FUNDS
FOR VARIOUS PURPOSES
WHEREAS, on April 17, 2007 the City Council adopted Ordinance O-2007-03 (codified in Chapter 10.10 of the Pismo Beach Municipal Code) establishing a paid parking zone and the manner of collecting fees for use of City property within the paid parking zone; and
WHEREAS, the City Council’s decision in adopting the amended paid parking zone ordinance is to be able to use funds deposited in parking meters and kiosks to support parking functions and associated public safety support of the public safety facility; transportation and circulation improvements; and beautification and streetscape improvements in the Paid Parking Zone.
NOW, THEREFORE, the City Council of the City of Pismo Beach does ordain as follows:
SECTION 1.
The foregoing recitals are adopted as findings of fact in support of this ordinance.
SECTION 2.
Section 10.10.010 of the Pismo Beach Municipal Code is revised to read as follows:
10.10.010 Establishment of paid parking zone.
A.The parking of vehicles upon the streets, portions of streets, and off-street parking lots in this city, as hereinafter designated, within the paid parking zone as hereinafter described shall be controlled, regulated, and inspected with the aid of parking meters, and shall be governed by the provisions of this chapter. As used in this chapter, "parking meters" includes all devices intended to collect coins, currency, or other forms of payment for the privilege of parking a vehicle in the paid parking zone, including but not limited to parking meters and pay-and-display ticket dispensing stations.
This paid parking zone is hereby established and described as follows:
All that area of the city southwest of United States Highway 101 between the intersection of Dolliver and Price Streets on the northwest, and Addie Street, as extended from the Pacific Ocean to United States Highway 101, on the southeast.
Council Agenda 10-3-2023 9.G-3
Attachment 1
Packet Page 81
In the event no parking meters are installed regulating a parking space within such paid parking zone, then the maximum time for parking shall be as specified by Chapter 10.08 of this code or any ordinance or resolution of the city council.
B.The director of public works/city engineer shall cause parking meters to be installed and maintained within the paid parking zone and provide signage indicating the time limits and rate of fees for parking within the paid parking zone as authorized by city council resolution.
C.The coins, currency, or other payments deposited in parking meters as provided in this chapter are hereby levied and assessed as fees for the following purposes:
1. For the purchasing, leasing, installing, repairing, maintaining, operating, removing, regulating, and policing of parking meters and pay-and-display stations in the city and for the payment of any and all expenses relating or incidental thereto.
2. For the purchasing, leasing, acquiring, improving, operating, and maintaining of off-street parking facilities in the city.
3. For the installation and maintenance of traffic control devices and signals, and transportation and circulation improvements.
4. For the painting and marking of streets and curbs required for the direction of traffic and the parking of motor vehicles.
5. For the proper regulation, control, and inspection of parking and traffic upon the public streets.
6. To be pledged as security for the payment of principal and interest on bonds issued by the city or for the payment of parking improvements lease payments to the Pismo Beach Public Financing Authority.
7. For transfer into the general fund to support the parking functions and related public safety support of parking functions associated with and located within the Public Safety Facility project.
8. For beautification and streetscape improvements in the Paid Parking zone.
Council Agenda 10-3-2023 9.G-4
Attachment 1
Packet Page 82
SECTION 3.
Under the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3), this ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, such as the adoption the regulations contained herein, the activity is not subject to CEQA.
SECTION 4.
This ordinance shall not be interpreted in any manner to conflict with controlling provisions of state or federal law, including, without limitation, the Constitution of the State of California. If any section, subsection, or clause of this ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. If this ordinance, or any section, subsection or clause of this ordinance shall be deemed unconstitutional or invalid as applied to a particular appeal, the validity of this ordinance and its sections, subsections, and clauses in regard to other contracts shall not be affected.
SECTION 5.
This ordinance shall become effective on the thirtieth (30th) day following passage and adoption hereof.
SECTION 6.
The City Clerk shall certify to the passage and adoption of this Ordinance, shall enter the same in the book of original ordinances of the City and shall make a minute of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted.
Before the expiration of fifteen (15) days after the passage of this Ordinance, the City Clerk shall cause the same to be posted in three public places within the City of Pismo Beach, to wit: 1) City Hall, 760 Mattie Road, Pismo Beach, 2) U.S. Post Office, Shell Beach Road, Pismo Beach, 3) U.S. Post Office, Crest Drive, Pismo Beach.
INTRODUCED at a regular meeting of the City Council held this 5th day of September, 2023, on motion of Council Member Newton, seconded by Council Member Guthrie, and on the following roll call vote, to wit:
AYES: 5 Newton, Guthrie, Inman, Reiss, Waage
NOES: 0
ABSENT: 0
ABSTAIN: 0
RECUSED: 0
Council Agenda 10-3-2023 9.G-5
Attachment 1
Packet Page 83
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
ADOPTED at a regular meeting of the City Council held this th day of , 2023, on motion of Council Member , seconded by Council Member , and on the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
APPROVED AS TO FORM:
______________________________
David M. Fleishman, City Attorney
Council Agenda 10-3-2023 9.G-6
Attachment 1
Packet Page 84
PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #12.A
SUBJECT/TITLE:
INTRODUCTION (FIRST READING) OF AN ORDINANCE AMENDING SECTION
10.10.010 OF THE PISMO BEACH MUNICIPAL CODE REGARDING THE PAID
PARKING ZONE
RECOMMENDATION:
Introduce an Ordinance amending Chapter 10.10: Paid Parking Zone, of the City of Pismo Beach Municipal Code, relating to using parking funds for various purposes.
BACKGROUND:
On April 17, 2007, the City Council adopted Ordinance O-2007-03 (codified in Chapter
10.10 of the Pismo Beach Municipal Code) establishing a paid parking zone and the manner of collecting fees for use of City property within the paid parking zone. This ordinance addressed the Council’s desire to ensure adequate parking for residents and visitors through the eventual construction or establishment of additional parking facilities.
Further, the ordinance provided the purposes for which the payments deposited in parking meters and kiosks could be used.
On May 2, 2023, City staff presented an update on the Public Safety Facility to the Council, which including a proposed funding plan based on the construction and construction-related costs. Based on a projected $53 million total project cost for the construction of the Facility, the General Fund is not able to support the project on its own.
As such, staff recommended and Council provided direction to allocate a proposed $4.0 million from the Parking Enterprise Fund net income (available fund balance) and an ongoing $600 thousand per year for the first 10 years of the project, reduced to $300 thousand per year for years 11 to 20 of the borrowing term, from future Parking Enterprise Fund net income. This, along with some other adjustments to the General Fund, would allow the City to financially support the Public Safety Facility. These amounts are approximate until the pre-construction, migration, construction-related costs, and the financial status of both the General Fund and Parking Enterprise Fund are known closer to the date of bond issuance.
At the May 2, 2023 meeting, staff indicated that a change to the Paid Parking Ordinance would need to be made. As part of this discussion, staff stated that using Parking Enterprise Fund net revenues to support the project would defer plans to construct a new parking garage. The Council provided direction to staff to proceed with the proposed funding plan, including bringing back a change to the Paid Parking Zone ordinance at a later date to allow for using the parking funds to support the Public Safety Facility.
In addition, staff proposes incorporating into the revised ordinance other uses of the parking funds to support transportation and circulation improvements, as well as beautification and streetscape improvements in the Paid Parking Zone.
Council Agenda 9-5-2023 12.A-1
September 5, 2023 Staff Report
Council Agenda 10-3-2023 9.G-7
Attachment 2
Packet Page 85
As currently enacted, the purposes for which the payments deposited in parking meters and kiosks could be used does not allow for: supporting the Public Safety Facility project; transportation and circulation improvements; or beautification and streetscape improvements in the Paid Parking Zone.
Conclusion and Recommendation
Staff recommends that the City Council introduce an Ordinance (Attachment 1) amending Chapter 10.10 of the Municipal Code to modify and add to the purposes of payments deposited in parking meters and kiosks to support parking functions and related public safety support of parking functions associated with and located within the Public Safety Facility; transportation and circulation improvements; and beautification and streetscape improvements in the Paid Parking Zone. If the Council acts to introduce the Ordinance as recommended, it will be returned for adoption at the next available meeting and will become effective by statute 30 days thereafter.
FISCAL IMPACT:
The fiscal impact of adopting the changes to the Paid Parking Zone ordinance would likely result in a projected $4.0 million from the Parking Enterprise Fund net income (available fund balance) to be used for the pay-as-you go payment in Fiscal Year 2024, an estimated ongoing $600 thousand per year for the first 10 years of the Public Safety Facility project, and then reduced to $300 thousand per year for years 11 to 20 of the borrowing term from future Parking Enterprise Fund net income to support the parking functions and related public safety support of parking functions with and located within the Public Safety Facility.
ALTERNATIVES:
1. Modify, and then introduce, the proposed Ordinance.
2. Do not introduce the Ordinance.
3. Provide staff with alternative direction.
ATTACHMENTS:
1. Draft Ordinance
Meeting Date: September 5, 2023 Submitted By
Nadia Feeser, Administrative Services Director
,QWHULPCity Manager Approval:
Council Agenda 9-5-2023 12.A-2
September 5, 2023 Staff Report
Council Agenda 10-3-2023 9.G-8
Attachment 2
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ORDINANCE NO. O-2023-XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AMENDING CHAPTER 10.10: PAID PARKING ZONE, OF THE CITY
OF PISMO BEACH MUNICIPAL CODE, RELATING TO USING PARKING FUNDS
FOR VARIOUS PURPOSES
WHEREAS, on April 17, 2007 the City Council adopted Ordinance O-2007-03 (codified in Chapter 10.10 of the Pismo Beach Municipal Code) establishing a paid parking zone and the manner of collecting fees for use of City property within the paid parking zone; and
WHEREAS, the City Council’s decision in adopting the amended paid parking zone ordinance is to be able to use funds deposited in parking meters and kiosks to support parking functions and associated public safety support of the public safety facility; transportation and circulation improvements; and beautification and streetscape improvements in the Paid Parking Zone.
NOW, THEREFORE, the City Council of the City of Pismo Beach does ordain as follows:
SECTION 1.
The foregoing recitals are adopted as findings of fact in support of this ordinance.
SECTION 2.
Section 10.10.010 of the Pismo Beach Municipal Code is revised to read as follows:
10.10.010 Establishment of paid parking zone.
A. The parking of vehicles upon the streets, portions of streets, and off-street parking lots in this city, as hereinafter designated, within the paid parking zone as hereinafter described shall be controlled, regulated, and inspected with the aid of parking meters, and shall be governed by the provisions of this chapter. As used in this chapter, "parking meters" includes all devices intended to collect coins, currency, or other forms of payment for the privilege of parking a vehicle in the paid parking zone, including but not limited to parking meters and pay-and-display ticket dispensing stations.
This paid parking zone is hereby established and described as follows:
All that area of the city southwest of United States Highway 101 between the intersection of Dolliver and Price Streets on the northwest, and Addie Street, as extended from the Pacific Ocean to United States Highway 101, on the southeast.
Council Agenda 9-5-2023 12.A-3
Attachment 1
September 5, 2023 Staff Report
Council Agenda 10-3-2023 9.G-9
Attachment 2
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In the event no parking meters are installed regulating a parking space within such paid parking zone, then the maximum time for parking shall be as specified by Chapter 10.08 of this code or any ordinance or resolution of the city council.
B. The director of public works/city engineer shall cause parking meters to be installed and maintained within the paid parking zone and provide signage indicating the time limits and rate of fees for parking within the paid parking zone as authorized by city council resolution.
C. The coins, currency, or other payments deposited in parking meters as provided in this chapter are hereby levied and assessed as fees for the following purposes:
1. For the purchasing, leasing, installing, repairing, maintaining, operating, removing, regulating, and policing of parking meters and pay-and-display stations in the city and for the payment of any and all expenses relating or incidental thereto.
2. For the purchasing, leasing, acquiring, improving, operating, and maintaining of off-street parking facilities in the city.
3. For the installation and maintenance of traffic control devices and signals, and transportation and circulation improvements.
4. For the painting and marking of streets and curbs required for the direction of traffic and the parking of motor vehicles.
5. For the proper regulation, control, and inspection of parking and traffic upon the public streets.
6. To be pledged as security for the payment of principal and interest on bonds issued by the city or for the payment of parking improvements lease payments to the Pismo Beach Public Financing Authority.
7. For transfer into the general fund to support the parking functions and related public safety support of parking functions associated with and located within the Public Safety Facility project.
8. For beautification and streetscape improvements in the Paid Parking zone.
Council Agenda 9-5-2023 12.A-4
Attachment 1
September 5, 2023 Staff Report
Council Agenda 10-3-2023 9.G-10
Attachment 2
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SECTION 3.
Under the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3), this ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, such as the adoption the regulations contained herein, the activity is not subject to CEQA.
SECTION 4.
This ordinance shall not be interpreted in any manner to conflict with controlling provisions of state or federal law, including, without limitation, the Constitution of the State of California. If any section, subsection, or clause of this ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. If this ordinance, or any section, subsection or clause of this ordinance shall be deemed unconstitutional or invalid as applied to a particular appeal, the validity of this ordinance and its sections, subsections, and clauses in regard to other contracts shall not be affected.
SECTION 5.
This ordinance shall become effective on the thirtieth (30th) day following passage and adoption hereof.
SECTION 6.
The City Clerk shall certify to the passage and adoption of this Ordinance, shall enter the same in the book of original ordinances of the City and shall make a minute of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted.
Before the expiration of fifteen (15) days after the passage of this Ordinance, the City Clerk shall cause the same to be posted in three public places within the City of Pismo Beach, to wit: 1) City Hall, 760 Mattie Road, Pismo Beach, 2) U.S. Post Office, Shell Beach Road, Pismo Beach, 3) U.S. Post Office, Crest Drive, Pismo Beach.
INTRODUCED at a regular meeting of the City Council held this 5th day of September, 2023, on motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Council Agenda 9-5-2023 12.A-5
Attachment 1
September 5, 2023 Staff Report
Council Agenda 10-3-2023 9.G-11
Attachment 2
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Approved:Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
ADOPTED at a regular meeting of the City Council held this th day of , 2023, on motion of Council Member , seconded by Council Member , and on the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved:Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
APPROVED AS TO FORM:
______________________________
David M. Fleishman, City Attorney
Council Agenda 9-5-2023 12.A-6
Attachment 1
September 5, 2023 Staff Report
Council Agenda 10-3-2023 9.G-12
Attachment 2
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.H
SUBJECT/TITLE:
AWARD OF CONTRACT TO PRE CON INDUSTRIES, INC. FOR THE POLICE
DEPARTMENT PARKING DIVISION ANNEX BUILDING PROJECT AND THE PUBLIC
SAFETY FACILITY PROJECT
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute a contract with Pre Con Industries, Inc. for construction of the Police Department Parking Division Annex Building project in the amount of $1,149,000, and for tenant improvements related to the City business operations continuity during the Public Safety Facility project in the amount of $315,000.
BACKGROUND:
The Police Department Parking Division Annex Building project consists of a base bid and one bid alternate. The base bid consists of tenant improvements to make the building located at 585 Dolliver Street functional as a downtown location for both the Police Department and Parking Division, primarily to enhance Police response and presence in the downtown area and in part to assure continuity of operations for the Police Department during construction of the Public Safety Facility project. The building is currently divided into two parts, section A and section B. The following tenant improvements are included in the project:
Creation of a small secure lobby with a secure interview room, and two private offices in Section A.
Creation of a public walkup counter for customers to pay parking tickets and a private office in Section B.
Installing a door connecting the two spaces and one restroom to serve both sections.
Removal of the “storefront bay-windows” that protrude from the building and return the building to its original appearance circa 1938.
Construction of a garage in the southwest corner of the property to house Parking and Police vehicles to allow for rapid response downtown.
Bid Alternate Number 1 includes tenant improvements at four other locations also related to ensuring continuity of operations for the Police Department during the construction of the Public Safety Facility Project. Those locations include 320 Main Street, 330 Main Street, 980 Bello Street and 760 Mattie Road.
The project was advertised for construction bids on August 10, 2023. Three bids were received on September 14, 2023 ranging from $1,464,000 to $2,078,000, for the base bid plus Bid Alternate Number 1. The apparent low bidder is Pre Con Industries (PCI) with a bid of $1,464,000 (bid results provided for reference as Attachment 3).
Council Agenda 10-3-2023 9.H-1
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Conclusion and Recommendation
Staff has verified PCI’s references and qualifications, and recommends that the City Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute a contract (Attachment 2) with PCI in the amount of $1,464,000 (bid schedule provided as Attachment 1.A) for construction of the Police Department Parking Division Annex Building project and for tenant improvements related to the City business operations continuity during the Public Safety Facility project.
FISCAL IMPACT:
The fiscal impact of adopting the subject Resolution is $1,464,000 for the PCI construction contract. As part of this bid, $1,149,000 is for the construction of the Police Department Parking Division Annex Building project and $315,000 is for Bid Alternate Number 1, which includes tenant improvements related to the City business operations continuity during the Public Safety Facility project.
Police Department Parking Division Annex Building project The Annex Building construction contract is $1,149,000 and staff recommends a 20% contingency on this portion of the project, or $229,800.00. Based on just the Annex Building construction contract and 20% contingency, the estimated project cost is $1,378,800.
The current FY 2024 Capital Projects Fund budget for the Annex Building is $1,630,074.00. With the estimated project cost of $1,378,800.00, there is a remaining budget of $251,274. The current project funding and proposed budget adjustments are illustrated below.
Current Project Funding for Police Department Parking Division Annex Building Estimated Project Cost $1,630,074.00
PCI Construction Contract $1,149,000.00
20% Contingency 229,800.00
Construction Costs $1,378,800.00
Remaining Budget $251,274
In addition to this construction contract, staff issued a formal request for proposals for construction management, inspection, and administration services of the project. Staff plans to return to Council to award a contract on October 17, 2023 after proposals have been received and evaluated.
Public Safety Facility Relocation/Business Continuity project In order to ensure continuity of operations for the Police, Fire, and Tourism & Events Departments during the construction of the Public Safety Facility, staff included Bid Alternate 1 in the amount of $315,000 for tenant improvements at 320 Main Street, 330 Council Agenda 10-3-2023 9.H-2
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Main Street, 980 Bello Street, and 760 Mattie Road. There is sufficient budget in the Public Safety Facility project budget to support this cost.
ALTERNATIVES:
1. Do not award the contract and provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A PCI Bid Schedule
2. PCI Construction Contract
3. Bid Results
Prepared by: Meeting Date: October 3, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:
Council Agenda 10-3-2023 9.H-3
Packet Page 93
RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH PRE CON INDUSTRIES, INC. FOR CONSTRUCTION OF THE POLICE
DEPARTMENT PARKING DIVISION ANNEX BUILDING IN THE AMOUNT OF $1,149,000, AND FOR TENANT IMPROVEMENTS RELATED TO THE CITY
BUSINESS OPERATIONS CONTINUITY DURING THE PUBLIC SAFETY FACILITY PROJECT IN THE AMOUNT OF $315,000
WHEREAS, the Police Department Parking Division Annex Building project consists of tenant improvements to make the building located at 585 Dolliver Street functional as a downtown location for both the Police Department and Parking Division; and WHEREAS, the project also included a bid alternate consisting of tenant improvements at four other locations also related to ensuring continuity of operations for the Police Department during the construction of the Public Safety Facility Project; and WHEREAS, the project was advertised for construction bids and three bids were received on September 14, 2023 ranging from $1,464,000 to $2,078,000 for the base bid plus bid alternate 1; and
WHEREAS, the apparent low bidder is Pre Con Industries (PCI) with a bid of $1,464,000 and staff has verified PCI’s references and qualifications; and WHEREAS, the Fiscal Year (FY) 2024 Capital Projects Fund Police Department Parking Division Annex Building budget and Public Safety Facility project budget are sufficient to support the $1,149,000 and $315,000 contract amounts, respectively.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute a contract with Pre Con Industries, Inc. (PCI) for construction of the Police Department Parking Division Annex Building project and for tenant improvements related to the City business operations continuity during the Public Safety Facility project for a total amount of $1,464,000 (Exhibit A).
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 3rd day of October 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Council Agenda 10-3-2023 9.H-4
Packet Page 94
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-3-2023 9.H-5
Packet Page 95
Bid Ad dendum 1-09/01/2023
BID SCHEDULE
Pismo Beach Police Department Parking Division Annex Building
BASE BID
ITEM DESCRIPTION QUANTITY
1.Construction Coordination 1
2.Parking Division Annex Building 1
Construction
3.Extra Work at the Direction of the City 1
Engineer
UNIT
LS
LS
LS
UNIT TOTAL COST
COST
$102,000.00 $ /0'2, O f
IA,( jho&,(,..�<,tl,\tA 00,,--0
Council Agenda 10-3-2023 9.H-6
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s;goatuce ofB;dde" �!
LS=lump sum, EA=each� • e�/
The Contractor shall comply with the requirements the State Labor Code.
Bid Addendum 1-09/01/2023
Date: q-l �--23
The undersigned further agrees that in case of default in executing and submitting the Contract with required bonds and insurance within ten (10) working days after having received notice that the Contract is ready for signature, the proceeds of the check or bond accompanying this Bid shall become the property of the City.
The Contractor to whom the contract is awarded shall submit a statement each month certifying that it is in conformance with the City's Affirmative Action Program.
The following Certification of Affirmative Action Program, Contractor's Licensing Statement, List of Subcontractors, Bidder's Information List, Bid Security Form and Non-Collusion Affidavit shall be filled out, signed, and submitted by each Bidder and shall be part of the Contract Documents.
Council Agenda 10-3-2023 9.H-7
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Construction Services Agreement (Rev. 2/2/2018)
CITY OF PISMO BEACH
CONSTRUCTION SERVICES AGREEMENT
This Construction Services Agreement (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation ("CITY"), and Pre Con Industries, Inc., a corporation ("CONTRACTOR"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
I. SCOPE OF WORK
CONTRACTOR shall perform within the time set forth in Article 2 of this AGREEMENT and shall furnish at its own cost all labor, materials, equipment, tools, utility services, and transportation and perform and complete all work required in connection with the construction of tenant improvements for the Police Department Parking Division Annex Building Project (hereinafter “Project”).
By entering into this AGREEMENT, CONTRACTOR acknowledges that there may be other contractors on the site whose work will be coordinated with that of its own. CONTRACTOR expressly warrants and agrees that it will cooperate with other contractors and will do nothing to delay, hinder, or interfere with the work of other separate contractors, CITY, the Project Manager, the Public Works Director/City Engineer, or utilities. CONTRACTOR also expressly agrees that, in the event its work is hindered, delayed, interfered with, or otherwise affected by a separate contractor, its sole remedy will be a direct action against the separate contractor. To the extent allowed by law, CONTRACTOR will have no remedy, and hereby expressly waives any remedy against CITY, the Project Manager, or the Public Works Director/City Engineer on account of delay, hindrance, interference or other events caused by a separate contractor.
II. TIME FOR PROJECT COMPLETION
All of CONTRACTOR’s work on the Project shall be completed within durations established for the individual activities as set forth in the Project Construction Schedule. All work shall commence fifteen (15) calendar days after receiving a written Notice to Proceed from CITY or Project Manager, if a Project Manager is employed by CITY on the Project. CONTRACTOR shall refer to the invitations for bids, and Project Plans and Specifications, all of which, as set forth below, are incorporated herein by reference, for contractual obligations regarding individual activity durations. The aggregate sum total work of all individual Prime Contractors to CITY comprises the entire “Project” and shall be commenced and completed in conformance with the Project Construction Schedule. The entire Project shall be completed within 140 consecutive working days (“Contract Time”).
III. THE CONTRACT SUM
CITY shall pay to CONTRACTOR for the performance of this AGREEMENT, subject to any additions and deductions provided in the Project documents, the sum of one million four hundred sixty-four thousand dollars ($1,464,000).
IV. PROGRESS PAYMENTS
Based upon Applications for Payment submitted to the Public Works Director/City Engineer by CONTRACTOR and Certificates for Payment issued by the Public Works Director/City Engineer, CITY shall make progress payments on account of the Contract Sum to CONTRACTOR as provided in the General Conditions.
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This AGREEMENT is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to CONTRACTOR of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.
This AGREEMENT is also subject to the provisions of Public Contract Code Section 9204, which provides for the submission and resolution of specified claims by CONTRACTOR, including provisions governing the type of claims that may be submitted, the time to respond to such claims, and alternative dispute resolution procedures. The provisions of Section 9204 are incorporated herein by reference, and to the extent CONTRACTOR asserts a claim specified by Section 9204, CONTRACTOR shall comply with all provisions set forth in Section 9204 in submitting a claim to CITY.
V. RETENTION OF SECURITIES
Public Contract Code Section 22300 permits the substitution of securities for any monies withheld by CITY to ensure performance under a contract, at the request and expense of CONTRACTOR.
Substitution of securities shall not be required in contracts in which there will be financing provided by the Farmers Home Administration of the United States Department of Agriculture pursuant to the Consolidated Farm and Rural Development Act (7 U.S.C. Sec. 1921 et seq.), and where federal regulations or policies, or both, do not allows the substitution of securities. Alternatively, CONTRACTOR may request that CITY make payment of retention earned directly to an escrow agent at the expense of CONTRACTOR. At the expense of CONTRACTOR, CONTRACTOR may direct the investment of the payments into securities and CONTRACTOR shall receive the interest earned on the investments upon the same terms provided for in this section for securities deposited by CONTRACTOR. Upon satisfactory completion of the contract, CONTRACTOR shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from CITY, pursuant to the terms of this section.
The escrow agreement entered into pursuant to this section must be substantially similar to the form included in Public Contract Code Section 22300(e). CONTRACTOR shall obtain the written consent of its surety to such escrow agreement. Securities eligible for investment under this section shall include those listed in Section 16430 of the Government Code, bank or savings and loan certificates of deposit, interest-bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by CONTRACTOR and CITY.
In accordance with Public Contract Code Section 22300(d)(1), if CONTRACTOR elects to receive interest on moneys withheld in retention by CITY, CONTRACTOR shall, at the request of any subcontractor performing more than five percent of CONTRACTOR’s total bid, make that option available to the subcontractor regarding any moneys withheld in retention by CONTRACTOR from the subcontractor.
VI. INDEMNITY, DEFENSE AND HOLD HARMLESS AGREEMENT
To the fullest extent permitted by law, CONTRACTOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of CONTRACTOR’s performance or CONTRACTOR’s failure to perform its obligations under this Attachment 2
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AGREEMENT or out of the operations conducted by CONTRACTOR, except for such loss or damage arising from the active negligence, sole negligence, or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR’s performance of this AGREEMENT, CONTRACTOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
Payment by CITY is not a condition precedent to enforcement of the indemnities in this section. In the event of any dispute between CONTRACTOR and CITY, as to whether liability arises from the active negligence, sole negligence, or willful misconduct of CITY or its officers, employees, or agents, CONTRACTOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent, or as having engaged in willful misconduct. CONTRACTOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorneys' fees, expert fees, and costs of litigation. The provisions of this Section VI shall survive completion of CONTRACTOR’s services or the termination of this AGREEMENT.
VII. PREVAILING WAGES
A. Wage rates for this Project shall be in accordance with the General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1, for San Luis Obispo County. Wage rates shall conform with those posted at 760 Mattie Road, Pismo Beach, and the Project site.
B. The following Labor Code sections are hereby referenced and made a part of this AGREEMENT:
1. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates.
2. Section 1777.4 - Apprenticeship Requirements.
3. Section 1777.5 - Apprenticeship Requirements.
4. Section 1813 - Penalty for Failure to Pay Overtime.
5. Sections 1810 and 1811 - Working Hour Restrictions.
6. Section 1775 - Payroll Records.
7. Section 1773.8 - Travel and Subsistence Pay.
VIII. RECORD AUDIT
In accordance with Government Code, Section 8546.7, records of both CITY and CONTRACTOR shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.
IX. CERTIFICATIONS
In addition to certification and licensing requirements identified elsewhere in this agreement, CONTRACTOR shall maintain the following certifications for the duration of this AGREEMENT:
A. None
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X. FINAL PAYMENT
Final payment, constituting the entire unpaid balance of the Agreement Sum, shall be paid by CITY to CONTRACTOR no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the AGREEMENT fully performed, and a final Certificate for Payment has been issued by the Public Works Director/City Engineer.
XI. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF PROJECT In the event CONTRACTOR fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this AGREEMENT in a diligent and workmanlike manner, and if CONTRACTOR for a period of three (3) calendar days after receipt of written demand from CITY or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, and to prosecute its work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within said three (3) calendar days, fails to continue to do so; then CITY may exclude CONTRACTOR from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all material and equipment thereon, and may complete the work contemplated by this AGREEMENT or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by CITY to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by CITY, shall be a charge against CONTRACTOR, and may be deducted from any money due or becoming due to CONTRACTOR from CITY, or CONTRACTOR shall pay CITY the amount of said charge, or the portion thereof unsatisfied. The sureties, provided for under this AGREEMENT shall become liable for payment should CONTRACTOR fail to pay in full any said cost incurred by CITY.
XII. INSURANCE
A. Prior to the beginning of and throughout the duration of the Project, CONTRACTOR and its subcontractors shall maintain insurance in conformance with the requirements set forth below.
CONTRACTOR may use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.
CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to CONTRACTOR or its subcontractors in excess of the limits and coverage identified in this AGREEMENT and which is applicable to a given loss, claim or demand, will be equally available to CITY.
CONTRACTOR shall provide the following types and amounts of insurance:
1. General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard Insurance Services Office (ISO) “insured contract” language will not be accepted.
Attachment 2
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2. Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 (06/92) covering bodily injury and property damage for all activities of CONTRACTOR arising out of or in connection with the Project, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
3. Umbrella or excess liability insurance. CONTRACTOR shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:
i. A drop down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
ii. Pay on behalf of wording as opposed to reimbursement; iii. Concurrency of effective dates with primary policies; iv. Policies shall “follow form” to the underlying primary policies; and v. Insureds under primary policies shall also be insureds under the umbrella or excess policies.
4. Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for CONTRACTOR’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code et seq. In addition, CONTRACTOR shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees.
5. CONTRACTOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees and volunteers.
6. Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a CONTRACTOR’s Pollution Liability form or other form acceptable to CITY providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this AGREEMENT shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non- owned disposal sites.
7. Products/completed operations coverage. Coverage shall extend a minimum of three (3) years after project completion and shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage.
Policy shall specifically provide for a duty to defend on the part of the insurer. The CITY, its officials, officers, agents, and employees, shall be included as insureds under the policy.
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8. Builder’s risk insurance. Upon commencement of construction and with approval of CITY, CONTRACTOR shall obtain and maintain builder’s risk insurance for the entire duration of the Project until only CITY has an insurable interest. The Builder’s Risk coverage shall include the coverages as specified below.
i. The named insureds shall be CONTRACTOR and CITY, including its officers, officials, employees, and agents. All Subcontractors (excluding those solely responsible for design work) of any tier and suppliers shall be included as additional insureds as their interests may appear. CONTRACTOR shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to CITY. The policy shall contain a provision that all proceeds from the builder’s risk policy shall be made payable to CITY. ii. Policy shall be provided for replacement value on an "all risk" basis for the completed value of the project. There shall be no coinsurance penalty or provisional limit provision in any such policy. Policy must include: (1) coverage for any ensuing loss from faulty workmanship, nonconforming work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) ocean marine cargo coverage insuring any Project materials or supplies, if applicable; (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the site or any staging area. Such insurance shall be on a form acceptable to CITY to ensure adequacy of terms and sublimits and shall be submitted to CITY prior to commencement of construction.
B. Other provisions or requirements:
1. Proof of insurance. CONTRACTOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for Workers’ Compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.
CITY’s Risk Manager or City Attorney may waive the requirement of any insurance policy set forth herein if he/she determines that such a policy is not commercially available to CONTRACTOR, or if the risk to CITY is sufficiently minimal to render such insurance unnecessary. If such a policy is commercially available, additional cost to CONTRACTOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived. Current certification of insurance shall be kept on file with CITY at all times during the term of AGREEMENT. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.
2. Duration of coverage. CONTRACTOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Project hereunder by CONTRACTOR, his agents, representatives, employees or subcontractors. CONTRACTOR must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations Attachment 2
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claims. CITY and its officers, elected officials, employees, and agents shall continue as additional insureds under such policies.
3. Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may terminate this AGREEMENT.
5. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.
6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
7. Enforcement of contract provisions (non-estoppel). CONTRACTOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform CONTRACTOR of non-compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.
8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If CONTRACTOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.
9. Notice of cancellation. CONTRACTOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment, for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event CONTRACTOR’S policy of insurance cannot be endorsed to provide this notice of cancellation, CONTACTOR shall provide CITY notice 8 of 11
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of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.
10. Additional insured status. General liability and automobile insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach."
11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.
12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
13. Pass-through clause. CONTRACTOR agrees to ensure that its subconsultants, subcontractors, and any other party providing any work on the Project under the direction of CONTRACTOR, provide the same minimum insurance coverage and endorsements required of CONTRACTOR. CONTRACTOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
CONTRACTOR agrees that upon request, all agreements with consultants, subcontractors, and others engaged in performing work on the Project will be submitted to CITY for review.
14. CITY’s right to revise requirements. CITY reserves the right at any time during the term of the AGREEMENT to change the amounts and types of insurance required by giving CONTRACTOR a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to CONTRACTOR, CITY and CONTRACTOR may renegotiate CONTRACTOR’s compensation.
15. Self-insured retentions. Any deductibles or self-insured retention must be declared to and approved by CITY. At the option of CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects CITY, its elected and appointed officials, employees and volunteers, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Self-insurance will not be considered to comply with this paragraph unless approved by CITY.
16. Timely notice of claims. CONTRACTOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONTRACTOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
17. Additional insurance. CONTRACTOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Project.
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XIII. CONTRACTOR'S LICENSE
CONTRACTOR must possess at the time of commencing work and throughout the Project duration, a Contractor's License, issued by the State of California, which is current and in good standing.
CONTRACTOR shall ensure that any subcontractor working on the Project possesses at the time of commencing work and throughout the Project duration, a Contractor's License, issued by the State of California, which is current and in good standing.
XIV. REGISTRATION REQUIREMENTS
Pursuant to Section 1771.1(a) of the Labor Code:
“A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.” CONTRACTOR must be registered with the Department of Industrial Relations (DIR) of the State of California in order to be eligible to work on public works projects. CONTRACTOR must ensure registration with the DIR that is active and in good standing.
Except as otherwise provided in Labor Code Section 1771.1(a), no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
XV. CORPORATION IN GOOD STANDING
If CONTRACTOR is a corporation, the undersigned hereby represents and warrants that the corporation is duly incorporated and in good standing in the State of California, and that the undersigned is authorized to act for and bind the corporation.
XVI. PROVISIONS REQUIRED BY LAW
Each and every provision of law and clause required by law to be inserted in this AGREEMENT shall be deemed to be inserted herein and the AGREEMENT shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either party the AGREEMENT shall forthwith be physically amended to make such insertion or correction.
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XVII. SUBSURFACE HAZARDOUS MATERIALS
A. Pursuant to Public Contract Code Section 7104, in the event the Project includes trenches or other excavations extend deeper than four (4) feet below the surface, CONTRACTOR shall promptly, and before the following conditions are disturbed, notify CITY in writing of any:
1. Material that CONTRACTOR believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II or Class III disposal site in accordance with the provisions of existing law;
2. Subsurface or latent physical conditions at the site differing from those indicated in the Project specifications;
3. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in the Project or the character provided for in the CONTRACT.
B. Upon receipt of said notification CITY will investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in CONTRACTOR's cost of or the time required for performance of any part of the Project, CITY will issue a change order under the procedures described in the General Conditions.
C. In the event that a dispute arises between CITY and CONTRACTOR whether the conditions materially differ, or involve hazardous waste or cause a decrease or increase in CONTRACTOR's cost of or time required for performance of any part of the Project, CONTRACTOR shall not be excused from any scheduled completion date provided for by the AGREEMENT, but shall proceed with all work to be performed under the AGREEMENT.
CONTRACTOR shall retain any and all rights provided either by AGREEMENT or by law which pertain to the resolution of disputes and protests between the contracting parties.
XVIII. COMPONENT PARTS OF THE CONTRACT
This AGREEMENT entered into consists of the following CONTRACT DOCUMENTS, all of which are component parts of the AGREEMENT as if herein set out in full or attached hereto:
In addition, all Change Orders and Work Directive Changes authorizing additions, deletions, or modifications, and all appendices, bulletins and addenda as prepared prior to the date of opening Bids setting forth any modifications or corrections or interpretations of any of said documents. In the event of any conflict between the provisions thereof, the terms of said documents shall control over each other in the following order:
1. Agreement
2. Change Orders and Work Directive Changes
3. Addenda
4.Notice to Bidders
5. Contract Proposal
6.Special Provisions
7.Technical Provisions
8.Contract Plans
9. City of Pismo Beach Standard Specifications and Drawings
10. Standard Specifications for Public Works Construction, “Greenbook,” 2015 edition, or the latest edition thereof
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11. Standard Plans for Public Works Construction, “Greenbook,” 2015 edition, or the latest edition thereof
12. California State Department of Transportation Standard Specifications, latest edition, when specifically referenced in the plans.
All of the above named CONTRACT DOCUMENTS are intended to be complementary. Work required by one of the above named CONTRACT DOCUMENTS and not by others shall be done as if required by all.
XIX. ENTIRE CONTRACT
This AGREEMENT constitutes the entire contract of the parties. No other agreements or contracts, whether oral or written, pertaining to the work to be performed, exists between the parties. This AGREEMENT can be modified only by an amendment in writing, signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Benjamin A. Fine, P.E.
Title: Director of Public Works/City Engineer
Dated: ________________________________
Signed: _______________________________
Name: Jorge E. Garcia
Title: Interim City Manager
Dated: ________________________________
Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
CONTRACTOR:
Pre Con Industries, Inc.
Signed:
Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice:
______________________________________
______________________________________
Email address for official communications:
______________________________________
Vendor Representative:
Name/Title: ____________________________
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CITY OF PISMO BEACH
BID OPENING LOG
Date: September 14, 2023
Time: 2:00 p.m.
Subject: Pismo Beach Police Department Parking Annex Building Project # Company Name Date
Rec’d
Time
Rec’d
Bid
Bond
Base Bid
Amount
Bid Alt 1 Total Base Bid
+ Bid Alt 1
1. Quincon 9/14 1:37pm X $1,262,368 $315,000 $1,577,368
2. PreCon Industries 9/14 1:47pm X $1,149,000 $315,000 $1,464,000
3. F&H Construction 9/14 1:54pm X $1,763,000 $315,000 $2,078,000
4. 5.
6. 7.
8. 9.
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.I
SUBJECT/TITLE:
PURCHASE OF NEW POLICE DEPARTMENT ADMINISTRATION VEHICLE
RECOMMENDATION:
Adopt a Resolution authorizing the purchase of one replacement Police Department Administration vehicle in the amount of $70,916.62 and appropriating related budget adjustments in Fiscal Year 2024.
BACKGROUND:
The Fiscal Year (FY) 2024 budget includes $65,000 for one 2024 Ford Expedition 4x4 vehicle, as replacement for a current Chevrolet Tahoe 4x4 Administration vehicle, PD165.
This vehicle is essential to the Police Department for Administrative services within the city and beyond. The vehicle will be utilized by the Police Chief to monitor local policing activities as well as for travel to meetings and training outside of the city. With the purchase of this new vehicle, safety and efficiency will increase in that new vehicles are more reliable, limiting down time from breakdowns, as well as maintenance and repair costs. New vehicles also allow employees to operate in a safe and effective manner with the additional safety features installed on new vehicles.
Staff was able to find a 2024 Ford Expedition XLT 4x4 vehicle under the National Auto Fleet Group cooperative government purchasing agreement #091521-NAF (Attachment 2). The City’s Purchasing Policy authorizes “piggyback” purchases such as this one upon recommendation of the City Manager. The National Auto Fleet Group quote is provided as Attachment 1.A.
Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing the purchase of one replacement Police Department Administration vehicle (PD 165) in the amount of $70,916.62.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is $70,916.62 in the FY 2024 Motor Vehicle Replacement Fund.
The FY 2024 Motor Vehicle Replacement Fund budget includes $65,000 to replace a 2017 Chevrolet Tahoe 4x4. In addition, staff estimates that parts and labor for modifications to fit the Police Department’s needs will cost $3,500.00. With the total estimated cost of the vehicle, staff projects a budget shortfall of $9,416.62. Staff recommends appropriating additional Motor Vehicle Replacement Fund available balance to support the additional $9,416.62 to support the full cost of the vehicle. The following table illustrates the budget, estimated cost, and resulting budget shortfall.
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FY 2024 Motor Vehicle Replacement Fund Budget $65,000.00 One 2024 Ford Expedition XLT 4x4 $65,409.62
Sales Tax $5,069.25
Tire Fee $8.75
Transport Fee $429.00
Modifications and installation of equipment $3,500.00
Total $74,416.62
Budget Shortfall ($9,416.62)
Appropriate Additional Motor Vehicle Replacement Fund balance $9,416.62 Remaining Budget $0.00
ALTERNATIVES:
1. Do not adopt the Resolution; provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: National Auto Fleet Group Quote
2. Cooperative Government Purchasing Agreement
Prepared by: Meeting Date: October 3, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:
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RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE PURCHASE OF ONE REPLACEMENT POLICE DEPARTMENT ADMINISTRATION VEHICLE IN THE AMOUNT OF $70,916.62 AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2024 WHEREAS, the Fiscal Year (FY) 2024 Motor Vehicle Replacement (MVR) Fund budget includes $65,000 for one 2024 Ford Expedition 4x4 vehicle, as replacement for a current Chevrolet Tahoe 4x4 Administration vehicle, PD165; and
WHEREAS, this vehicle is essential to the Police Department for Administrative services and will be utilized by the Police Chief to monitor local policing activities; and WHEREAS, staff was able to find a 2024 Ford Expedition XLT 4x4 vehicle under the National Auto Fleet Group cooperative government purchasing agreement #091521-NAF in the amount of $70,916.62; and
WHEREAS, staff estimates that parts and labor for modifications to fit the Police Department’s needs will cost $3,500.00, resulting in a total vehicle cost of $74,416.62; With the total estimated cost of the vehicle compared to the current budget, staff projects a budget shortfall of $9,416.62.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of one replacement Police Department Administration vehicle in the amount of $70,916.62 in Fiscal Year 2024 (Exhibit A).
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $9,416.62 in the MVR Fund Capital Outlay-Automotive account for Police replacing vehicle PD165 from the MVR Fund net income (available fund balance) to support the additional estimated cost of the vehicle in FY 2024.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 3rd day of October 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
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091521-NAF
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Solicitation Number: RFP #091521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B.ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C.SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D.TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1.The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2.Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E.GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A.PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B.BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A.CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B.ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
091521-NAF
Rev. 3/2021 18
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
Attachment 2
Council Agenda 10-3-2023 9.I-20
Packet Page 124
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Attachment 2
Council Agenda 10-3-2023 9.I-21
Packet Page 125
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Council Agenda 10-3-2023 9.I-22
Packet Page 126
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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
Attachment 2
Council Agenda 10-3-2023 9.I-23
Packet Page 127
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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
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Attachment 2
Council Agenda 10-3-2023 9.I-24
Packet Page 128
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Packet Page 129
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Council Agenda 10-3-2023 9.I-26
Packet Page 130
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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
Attachment 2
Council Agenda 10-3-2023 9.I-27
Packet Page 131
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Attachment 2
Council Agenda 10-3-2023 9.I-28
Packet Page 132
PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.J
SUBJECT/TITLE:
LEASE OF THREE TEMPORARY TRAILERS FROM MOBILE MODULAR FOR THE
RELOCATION OF EMERGENCY SERVICES RELATED TO THE PUBLIC SAFETY
FACILITY
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute a lease agreement for three temporary trailers from Mobile Modular in the amount of $318,156.18 for the relocation of emergency services related to the Public Safety Facility project.
BACKGROUND:
On July 18, 2023 City Council authorized an agreement with F&H Construction to complete the design and construction of a Public Safety Facility to enhance public safety services to the community. Completion of this project requires the relocation of existing services and facilities to several locations, including 330 Main Street where the existing building was demolished to allow for replacement with three temporary modular buildings.
The modular buildings consist of a 24’ by 40’ trailer, 24’ by 60’ trailer and an 8’ by 20’ trailer. The trailers will be delivered, installed, and removed at the end of a 36-month lease period. The lease period is based on the estimated construction schedule for completion of the Public Safety Facility.
Staff was able to find the trailers under the Mobile Modular cooperative government purchasing agreement #120822-MMR (Attachment 2) through Sourcewell. The City’s Purchasing Policy authorizes “piggyback” purchases such as this one upon recommendation of the City Manager. The Mobile Modular quote / lease agreement is provided as Attachment 1.A.
Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing the lease agreement for three temporary trailers from Mobile Modular in the amount of $318,156.18 for the relocation of emergency services related to the Public Safety Facility project. Staff also recommends the City Council authorize the City Manager to extend the lease if necessary based on the completion date of the Public Safety Facility project.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is a cost of $318,156.18 over three years in the Capital Projects Fund, supported by the General Fund.
The FY 2024 Public Safety Facility project budget includes $1,164,000 for costs associated with the temporary relocation of emergency services. The estimated cost of leasing the three trailers, plus delivery installation and removal charges is $318,156.18 over 3 years. The remaining budget of $845,843.82 is available to support the remaining
9.J-1Council Agenda 10-3-20231
Packet Page 133
relocation costs. The following table lists the project budget, estimated costs, and the remaining budget.
FY 2024 Public Safety Facility Budget $1,164,000.00
Estimated Cost
Total rent for 3 trailers (36 months) $169,268.40
Delivery/Installation charges $101,764.55
Removal charges $47,123.23
Total $318,156.18
Remaining Budget $845,843.82
ALTERNATIVES:
1. Do not authorize the Resolution; provide staff with direction on how to proceed.
ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: Mobile Modular Quote / Lease Agreement
2. Cooperative Government Purchasing Agreement
Prepared by: Meeting Date: October 3, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:
9.J-2Council Agenda 10-3-20232
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RESOLUTION NO. R-2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT FOR
THREE TEMPORARY TRAILERS FROM MOBILE MODULAR IN THE AMOUNT OF $318,156.18 FOR THE RELOCATION OF EMERGENCY SERVICES RELATED TO
THE PUBLIC SAFETY FACILITY PROJECT
WHEREAS, on July 18, 2023 City Council authorized an agreement with F&H Construction to complete the design and construction of a Public Safety Facility; and WHEREAS, completion of this project requires the relocation of existing services and facilities to several locations, including 330 Main Street where the existing building was demolished to allow for replacement with three temporary modular buildings; and WHEREAS, staff was able to find the trailers under the Mobile Modular cooperative government purchasing agreement #120822-MMR through Sourcewell; and WHEREAS, the trailers will be delivered, installed, and removed at the end of a 36-month lease period based on the estimated construction schedule for completion of the Public Safety Facility; and
WHEREAS, the City’s FY 2024 Capital Projects Fund Public Safety Facility budget includes sufficient funds to support this lease of trailers, including delivery installation and removal charges.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute a lease agreement (Exhibit A) for three temporary trailers from Mobile Modular in the amount of $318,156.18 for the relocation of emergency services related to the Public Safety Facility project.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to extend the lease if necessary, based on the completion date of the Public Safety Facility project.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 3rd day of October 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Attachment 1
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Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1
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