PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #12.C
SUBJECT/TITLE:
CAPITAL IMPROVEMENT PROGRAM SEMI-ANNUAL REPORT
RECOMMENDATION:
No action required; information only.
BACKGROUND:
The City's Engineering Division consists of five full-time staff members: the Director of Public Works/City Engineer, Engineering Manager, Senior Engineer, Engineer, and Senior Management Analyst. Currently there are two vacancies in the division leaving only the Director of Public Works/City Engineer, Engineering Manager, and Senior Management Analyst to handle all of the division’s business.
The City Council met on February 3, 2023, to establish new goals to guide capital improvements, investments, and initiatives for the City for the next two years. Additionally, due to the duration of certain projects, some projects that staff is working on reflect direction from the City Council’s previous goals. The Council’s current goals are:
a. Maintain a Focus on Public Safety
b. Water Supply, Conservation and Central Coast Blue
c. Community Character, Beautification and Quality of Life for Residents d. Traffic, Circulation, and Parking
e. Housing and Homelessness
Completed
North Shell Beach Road Storm Drain Repair
This project involved the repair of a failed storm drain adjacent to the Dolphin Bay Hotel that occurred during the January 2017 winter storms. Construction began April 17, 2023 and the Notice of Completion was approved on July 18, 2023.
Corporation Yard Facilities Building/City Hall Improvements Project This project included a remodel and addition to the Corporation Yard facilities building and a remodel to City Hall. The focus of the remodels was to enhance employee safety and customer service to the public. Construction began on July 6, 2021 and the Notice of Completion was approved on June 6, 2023.
Ocean Boulevard Coastal Access Improvement Project
The Ocean Boulevard Coastal Access Improvement Project included bluff stabilization of Ocean Boulevard, construction of a pedestrian walkway between Vista del Mar and Capistrano Avenues, replacement of the Morro Stairs and replacement of the Morro storm drain outfall. A ribbon-cutting was held on September 8, 2023 and the Notice of Completion is scheduled for approval at the October 17, 2023 City Council meeting.
Council Agenda 10-3-2023 12.C-1
Under Construction
Council Goal – Traffic, Circulation, and Parking
2022-23 Paving Project
A contract was awarded to Cal Portland Construction in April 2022. Construction commenced in May 2022 and is ongoing. The project is estimated to be complete in the fall of 2024.
Work in Progress
Striping of neighborhoods off of James Way and Ventana Drive Finalizing striping layout on Mattie Road
Completed Work Since Last CIP Update
New section of sidewalk and ADA curb ramps at the intersection of Ventana Drive and James Way
New ADA curb ramps in neighborhoods above James Way
Construction of a new concrete cross-gutter at intersection of Solar Way and Bello Street
Corner sidewalk fill-in at the intersection of Solar Way and Price Canyon Road New ADA curb ramps on Mattie Road
Repaving of the Bluff Trail at the end of Indio Drive Paving of Mattie Road
Paving in neighborhoods off of James Way and Ventana Drive
Upcoming Work*
Paving of the City Hall Parking Lot
* Given availability of materials, staffing, and weather permitting
Council Goal - Community Character and Quality of Life for Residents
Chumash Park and Palisades Park
A construction contract was awarded to Brough Construction on July 18, 2023. A groundbreaking celebration was held at Palisades Park on September 5, 2023.
Construction began on September 11, 2023 at Palisades Park, to be followed by Chumash Park. Construction at both parks is estimated to be completed in February 2024 pending weather conditions.
James Way Beautification Project
A contract was awarded to JJ Fisher Construction on September 5, 2023. Contract documents are in process and construction is estimated to begin in November 2023.
Council Agenda 10-3-2023 12.C-2
Other Projects
Wastewater Treatment Plant Improvements Project
Outstanding portions of this project are currently on hold pending staffing. The project includes:
Rehabilitation of the existing:
o Belt Filter Press – Completed
o Dissolved Air Flotation Tank – Completed
o Clarifiers – On hold
o Digester #2 – Completed
Cleaning of the oxidation ditches – On hold
Demolition of Digester #1 – On hold
Construction of a new 60-foot by 60-foot steel building – On hold, waiting for demo of digester #1
Construction of a new dump station and retaining wall – On hold Repaving of the corporation yard lot after completion of construction of the various improvements – On hold
Bello Bridge Trail Continuation
This project is on hold pending staffing. This project will extend the existing trail under the new Bello Street Bridge. Construction is anticipated to take place in Spring 2024.
Chapman Estate ADA Restroom Remodel and Addition
A contract was awarded to Jack Handley Construction in January 2023. Construction commenced in May 2023 and is ongoing. The project is estimated to be completed in November 2023.
Design
Council Goal – Water Supply, Conservation and Central Coast Blue
Central Coast Blue
Financing
The City was awarded an $8,000,000 Round 3 Prop 1 Groundwater Grant Program (GWGP) implementation grant in August 2023. The grant will partially fund construction of the distributed infrastructure components of the Central Coast Blue project including purified water pipelines, injection wells, and monitoring wells.
The City submitted a letter of interest to the United States Environmental Protection Agency (USEPA) in December 2022 for low interest financing through the Water Infrastructure Finance and Innovation Act (WIFIA) Program. WIFIA was identified as an alternative to State Water Resources Control Board (SWRCB) Clean Water State Revolving Fund (CWSRF) Loan financing due to the increased availability of funding and shorter loan processing period. The City, along with its Council Agenda 10-3-2023 12.C-3
project partners Arroyo Grande and Grover Beach, were invited to submit full WIFIA loan applications in February 2023. Full loan applications were submitted in August 2023 and each partner is seeking a credit rating with S&P Global Ratings (previously Standard and Poor’s). The loan closing is tentatively scheduled for 2024 around the timing of awarding the winning construction-related bids. The construction of the project is currently scheduled to be bid summer of 2024, with construction beginning fall 2024.
The City applied for a Title XVI planning grant from the United States Bureau of Reclamation and was notified in February 2019 of an award of $796,094 to fund program management, permitting, and final design. The City then applied for a Title XVI implementation grant and was notified in August 2021 of an award of $1,700,000. Then on March 15, 2022, the City submitted another Title XVI implementation grant request and was notified in August 2022 of an additional award bringing total funding from the program to $14,124,000. The City anticipates applying in September 2023 for the remainder of funding available to the project from this program. The project is eligible to receive up to 25% of total project costs, or approximately an additional $9.1 million.
San Luis Obispo County submitted a State Integrated Regional Water Management (IRWM) Grant Program, Prop 1 Round 2 Implementation Grant request in early 2023 that included multiple projects from around the County. The City submitted a request and was awarded $1 million of the $3.7 million that is available for the San Luis Obispo County region in this final round of funding. The County is currently finalizing the grant agreement with the State Department of Water Resources and agreements with the individual grant recipients, including the City, are anticipated by April 2024.
The Central Coast Blue Regional Recycled Water Authority (JPA) submitted an application to the SWRCB for CWSRF financing for construction of the project in December 2022. The project was placed on the Fundable List for the draft FY 2023/24 CWSRF Intended Use Plan and recommended for $15 million in grant funding through the Water Recycling Funding Program (WRFP). While the project partners currently plan on pursuing financing through WIFIA, the project will remain eligible for WRFP grant funding. The WRFP grant agreement is anticipated to take 12 months to negotiate once the award has been finalized.
Technical
Final design and permitting efforts are ongoing to advance the project to the point where it is ready for construction. Accomplishments since the last semi-annual report include the following:
o Design of the advanced water purification facility has progressed to 60%. o An EIR Addendum was circulated for public comment in June 2023 and adopted by City Council in September 2023.
Council Agenda 10-3-2023 12.C-4
o Applications for pipeline crossings of Union Pacific Railroad (UPRR) right- of-way have been submitted to UPRR for review and approval.
Governance
A second joint meeting of the three City Councils and the JPA Board of Directors was held on June 5, 2023. A project update was provided and a study session was held to discuss methods to advance local worker participation on the Central Coast Blue project.
The project Management Team – comprised of the JPA General Manager, consultant staff, and the City Managers, Public Works Directors, and Administrative Services Directors from each partner agency – continue to meet monthly to discuss key project issues and provide guidance and oversight for the project team.
New Production Well
This project will construct a new production well, which will add redundancy to the system and eventually replace Well 5, which has been rebuilt twice in the last twenty years and is not expected to be rebuilt again in the future.
Council Goal – Maintain a Focus on Public Safety
Public Safety Facility
The City Council has awarded a contract to the design-build team for its services to design and construct a new police station and renovations and additions to the existing police and fire station facility, and related site work at 1000 Bello Street. Staff and the consultant team are continuing to develop the design-build construction documents for the project.
Staff anticipates construction will commence in early spring 2024.
Police/Parking Annex Building
The Pismo Beach Police Annex Building project located at 585 Dolliver Street consists of tenant improvements to make the building functional as a downtown location for both the Police Department and Parking Division, to enhance Police response and presence in the downtown area and to assure continuity of operations during construction of the Public Safety Facility project. The project was advertised for construction bids and three bids were received on September 14, 2023. Award of the construction contract is being presented as a separate item at this Council meeting.
Emergency Services Temporary Relocation
Staff and the consultant team are developing plans to temporarily relocate Fire and Police services to various locations in the community. Due to safety concerns, the details of this project are not being published.
Council Goal - Community Character and Quality of Life for Residents
Council Agenda 10-3-2023 12.C-5
Ventana Tennis Courts Project
The project consists of construction of new tennis and pickleball courts on Ventana Drive (Ventana Courts). These courts will consist of two pickleball courts, one tennis court, and a parking lot. The City Council has directed staff to place this project on hold.
Price Historical Park Event Green
This project is on hold pending staffing. This project will create an event green area per the Park’s Master Plan.
Hinds/Oceanview Pedestrian Path
This project will construct a sidewalk between Price Canyon Road/Hinds Street to Ocean View Avenue adjacent to Highway 101. Design documents are currently being prepared.
Addie Street Restroom Replacement
This project will replace the current restroom with a larger restroom that incorporates a lifeguard office. The design consultant is working on finalizing the design and will complete plans, specifications and estimate package to get the project bid ready. The project will be presented to the PRBC in November, followed by the Planning Commission at a date still to be determined.
Council Goal – Community Character and Quality of Life for Residents
Bello Street and Price Canyon Road Signal
The project will construct a signal at the intersection of Bello Street and Price Canyon Road. The design consultant is moving forward with the design and preparing project plans and specifications.
Other Projects
Pier Avenue Stairs Closure
Staff is soliciting quotes to prepare plans and specifications for removal of the stairs.
Toucan Terrace Sewer Trestle Rehabilitation
This project is on hold pending staffing. Staff advertised the project for construction bids, however no bids were received. Based on the Public Contract Code, staff is now seeking to negotiate directly with contractors in order to secure a construction contract.
Shell Beach Parking Lot
This project includes adding a parking lot on Shell Beach Road to the north of the Shell Beach Road tennis courts and pickleball courts. The current zoning code limits the parking lot to 5,000 square feet.
Cliff Avenue/Ocean Boulevard Strom Drain Repair
The project will repair the damaged storm drain outfall at the intersection of Cliff Avenue and Ocean Boulevard. The project is funded through the Federal Emergency Relief program and is currently in the Right of Way (RW) phase and staff is working with a Council Agenda 10-3-2023 12.C-6
consultant to get the needed RW package prepared for Caltrans approval. Staff has also submitted a time extension request and is waiting for Caltrans approval of that request.
Charles Street Reservoir Replacement project
On hold pending staffing. This project will replace the Charles Street Reservoir, which has reached the end of its useful life.
Bello Street Reservoir Roof Replacement Project
On hold pending staffing. This project will replace the floating roof on the Bello Street Reservoir, which has reached the end of its useful life, with a wooden roof suspended over the reservoir that will last longer than a floating roof and require less maintenance over its useful life.
FISCAL IMPACT:
There is no direct fiscal impact associated with this report.
ALTERNATIVES:
1. Provide additional direction to staff.
ATTACHMENTS:
None
Prepared by: Meeting Date: October 3, 2023
Benjamin A. Fine, P.E., Director of Public Works/City Engineer Interim City Manager Approval:
Council Agenda 10-3-2023 12.C-7