RESOLUTION NO. R-2023-069
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH WATER
SYSTEMS CONSULTING, INC FOR PROGRAM MANAGEMENT, PERMITTING, AND
FINAL DESIGN SERVICES FOR CENTRAL COAST BLUE IN THE AMOUNT OF $222,302, AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2024
WHEREAS, on March 1, 2022, the City Council awarded a contract to Water Systems Consulting, Inc. (WSC) for program management, permitting and final design services for Central Coast Blue, and
WHEREAS, the scope of services for the contract includes the detailed design of the Advanced Water Purification Facility (AWPF) as well as funding and financing support; and
WHEREAS, project developments require additional scope and budget to advance the distributed infrastructure and AWPF design, address environmental and permitting concerns related to construction dewatering and pursue additional grant funding; and WHEREAS, the proposed contract Amendment #1 will cover this increased scope.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Water Systems Consulting, Inc for Program Management, Permitting, and Final Design Services for Central Coast Blue in the amount of $222,302.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby de -appropriates $178,281.30 from the Water Enterprise Fund capital outlay -land Central Coast Blue project account and appropriates $178,281.30 in the Water Enterprise Fund professional services Central Coast Blue project account; and de -appropriates $790,423.05 from the Wastewater Enterprise Fund capital outlay -land Central Coast Blue project account and appropriates $790,423.05 in the Wastewater Enterprise Fund professional services Central Coast Blue project account, all in Fiscal Year 2024, to support the this agreement and future Central Coast Blue costs.
UPON MOTION OF Council Member Inman, seconded by Council Member Guthrie, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 3'd day of October 2023, by the following vote:
AYES: 5 Inman, Guthrie, Newton, Reiss, Waage
NOES: 0
PAGE 1 OF 11
R-2023-069
ABSENT: 0
ABSTAIN: 0
RECUSED: 0
Attest:
ri a Ind rliect; i y Je.
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PAGE 2 OF 11
�e
R-2023-069
Exhibit A
1 t
AMENDMENT#1
to the
MARCH 24,2022 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND WATER SYSTEMS CONSULTING, INC.
Pursuant to the March 24, 2022 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as "City," and Water Systems Consulting, Inc., hereinafter referred to as "Vendor," City and Vendor hereby agree as follows:
1. Additional services shall be performed as set forth in the proposal dated September 20, 2023, which is attached hereto and by this reference made a part hereof.
2. Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of two hundred twenty-two thousand three hundred two dollars ($222,302), without prior written approval of the City.
3. The revised fee under the March 24, 2022 contract, plus this addendum, is six million five hundred sixty-four thousand three hundred seventy-four dollars ($6,564,374).
4. All other provisions of the Program Management, Permitting and Final Design Services for Central Coast Blue agreement between City and Vendor shall remain in full force and effect.
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Benjamin A. Fine, P.E.
Title: Director of Public Works/City Engineer
Dated:
Signed:
Name: Jorge E. Garcia
Title: Interim City Manager
Dated:
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
Attachment: Scope/Cost Proposal
VENDOR:
Water Systems Consulting, Inc.
Signed:
Name:
Title:
Dated:
Address for giving notice:
(if changed from prior agreement)
Email address for official communications:
(if changed from prior agreement)
Vendor Representative:
(if changed from prior agreement)
Name/Title:
PAGE 3 OF 11
R-2023-069
Exhibit A
MUSIC
September 20, 2023
Mr. Benjamin Fine
City of Pismo Beach
760 Mattis Road
Pismo Beach, CA 93449
Subject: Central Coast Blue — Program Management, Permitting, and Final Design Amendment Request
Dear Ben,
Water Systems Consulting, Inc.'s (WSC) scope of services for Program Management, Permitting, and Final Design for the Central Coast Blue Program (Program) includes detailed design of the distributed infrastructure and the Advanced Water Purification Facility (AWPF), along with funding and financing support. Several recent developments have prompted the need for additional scope and budget to advance the distributed infrastructure and AWPF design, address environmental and permitting concerns related to construction dewatering, and pursue additional grant funding.
WSC respectfully requests the city of Pismo Beach (City) issue a contract amendment authorizing additional scope and budget for the following tasks. A detailed scope of services and fee estimate is enclosed.
Task 3.0 — Distributed Infrastructure Preliminary Engineering Groundwater Monitoring
WSC's scope for distributed infrastructure design includes geotechnical investigations and preparation of a geotechnical report. Fourteen borings were completed as part of the geotechnical investigation, including two borings on either side of the Union Pacific Railroad right- of-way to inform design of the trenchless pipeline crossings. Groundwater levels are critical to the selection of the trenchless construction method, so the borings were completed with PVC casings and equipped with transducers to monitor and record groundwater levels over time. The information will be used to select the trenchless construction method and will be included in the project bid documents to mitigate the risk of increased construction cost to the Partners associated with a contractor claim of changed conditions related to groundwater levels.
When obtaining an encroachment permit from the San Luis Obispo County Department of Public Works forthe borings, WSC was informed that additional approvals and permits would be required to construct temporary monitoring wells within the Coastal Zone. In total, WSC and its subconsultant procured six permits and approvals from Grover Beach and the San Luis Obispo County Departments of Public Works, Planning, Parks and Public Health. The extensive coordination and permitting process was not anticipated in WSC's original scope of work. In addition, WSC's original scope did not include provisions for extended monitoring of groundwater levels and maintenance of instrumentation.
PO Box 4255 1 San Luis Obispo, CA 93403 1 Phone: 18051457-8933 1 Fax: (805) 888-2764 1 www.wsc-inc.com I PAGE 4 OF 11
R-2023-069
Exhibit A
Mr. Benjamin Fine
September 20, 2023
Task 5.0 —Advanced Water Purification Design
Calvin Court Property Acquisition
The recent acquisition of the Calvin Court property to the south of the future AWPF site is anticipated to have multiple benefits for the Program including the following:
• Allows for pipelines to be rerouted through the Calvin Court property instead of through an easement on the 5Cities Homeless Coalition site on Barca, preventing property development constraints.
• Provides a staging and laydown area during construction that will reduce project costs associated with the construction contractor leasing an off -site yard. • Allows for flexibility for future facility expansion or construction of new improvements. • Removal of trees will allow for additional solar power generation above chemical storage facility.
• Reduces potential for issues with the location of chemical storage in the vicinity of the southern property line.
• Site access and circulation can be improved with access from Calvin Court in addition to Barca and Huber.
Changes to the site civil plan, building architecture, bulk chemical storage facilities, geotechnical ' investigation, stormwater control plans, and drainage report, among other items, will be required to incorporate the Calvin Court property into the AWPF design which had previously progressed past the 60% level, and permit applications which had already been drafted.
Backwash Waste Disposal and Backflow Prevention
Through numerous discussions with Grover Beach and the South San Luis Obispo County Sanitation District (SSLOCSD), it has been determined that backwash waste from the various AWPF unit processes cannot be discharged to the local sanitary sewer and conveyed to the SSLOCSD wastewater treatment plant as originally planned. Discharge of this waste to the collection system will create potential conveyance and treatment capacity issues, and SSLOCSD may impose an industrial discharge fee that would represent a significant long-term operational cost for the Program. To address these issues, backwash waste will be combined with reverse osmosis concentrate and discharged to the Pismo Beach outfall pipeline.
In addition, the State Water Resources Control Board Division of Drinking Water (DDW) has determined that backflow prevention strategies employed on other recent projects will not be allowed for Central Coast Blue. DDW requires implementation of air gaps at various locations throughout the AWPF for backflow prevention.
Re-routing backwash waste to the Pismo Beach outfall and implementing air gaps for multiple unit processes will require the construction of an additional reinforced concrete storage tank, additional yard piping and changes to the mechanical piping within the AWPF building.
PAGE 5 OF 11
R-2023-069
Exhibit A
Mr. Benjamin Fine
September 20, 2023
Construction Dewatering
A portion of the excavation required for construction of the AWPF will extend into the groundwater table, necessitating implementation of a dewatering system. Typically, the Regional Water Quality Control Board (Regional Board) will allow groundwater produced from construction dewatering to be discharged to a storm drain system through a low threat discharge permit or under the state-wide Construction Stormwater General Permit. The storm drain system in the vicinity of the AWPF site ultimately discharges to Meadow Creek and the Oceano Lagoon, a habitat for endangered species. During construction of the test injection well, the Regional Board indicated that groundwater produced during well construction and testing could not be discharged to the storm drain without approval from California State Parks, which would require extensive testing and environmental studies that were determined to be infeasible for the test well project.
In addition, during preparation of the EIR Addendum, the City's environmental consultant identified construction dewatering at the AWPF as a potential impact to water levels in Oceano Lagoon, which is approximately 800 feet away. If dewatering at the AWPF impacts Oceano Lagoon, the City could be required to stop dewatering or implement other mitigation measures such as supplementing inflow to the lagoon, which could have significant construction cost and schedule impacts.
To mitigate risks related to the disposition of groundwater and impacts to Oceano Lagoon, WSC and its subconsultants performed an extensive evaluation of an alternative to active dewatering that included construction of a sheet pile shoring system with a tremie slab that would seal the bottom of the excavation. Evaluation of this alternative required additional time and effort by the project team.
Task 7.0 — Funding and Financinq Support
Fiscal Year 2023 Title XVI Grant Application
The City has received a total of $14,124,000 in planning and implementation grants from the United States Bureau of Reclamation (USBR) Title XVI Program. The City is eligible for additional grant funding through the Title XVI Program, up to a limit of $30 million or 25% of the total project cost, whichever is lower. USBR is scheduled to release the Fiscal Year 2023 Funding Opportunity Announcement later this month, and WSC does not currently have scope to prepare and submit an updated grant application. While some content from previous applications can be reused for the Fiscal Year 2023 grant application, significant portions of the application need to be updated with current project scope, budget, schedule and regulatory information.
We recognize the importance of the overall Program budget to the City and its partners, and we continue to actively explore ways to deliver the Program as cost effectively as possible. To that end, our enclosed fee estimate reflects a credit for the geochemical analysis task (Task 15.5), the scope of which will be significantly reduced based on preliminary feedback from Regional Board staff.
L1
PAGE 6 OF 11
R-2023-069
Exhibit A
' Mr. Benjamin Fine
September 20, 2023
D
I
We appreciate the opportunity to continue supporting the City and its partners in the delivery of this critical water supply and groundwater protection project. Please contact me at 281-300-8392 or ioickard(cDwsc-inc.com if you have any questions or would like to discuss further.
Sincerely,
Ju in Pickard, P(E
Program Manager
Attachment(s): Scope of Services, Fee Estimate
cc: Shannon Sweeney, City of Arroyo Grande
Gabriel Munoz -Morris, City of Grover Beach
Erin Wiggin, City of Grover Beach
PAGE 7 OF 11
R-2023-069
Exhibit A
Central Coast Blue II�(f� I I I
Scope of Work — Program Management, Permitting & Final Design `P WS Amendment 1
Additional scope and assumptions included as part of Amendment 1 are underlined in the following task descriptions.
Task 3 Distributed Infrastructure Preliminary Engineering
3.1 Geotechnical Report for Distributed Infrastructure
• Prepare a Geotechnical Report for design of the distributed infrastructure including pipelines and feed water pump station.
• Field exploration will include 14 borings at the proposed feed water pump station, jack and bore entry and receiving pits for the Union Pacific Railroad (UPRR) pipeline crossing, and along the proposed pipeline alignments.
• Coordinate with San Luis Obispo County Parks Public Works Planning and Public Health Departments to obtain the necessary approvals and permits to complete the borings at the UPRR crossing with PVC casings and level transducers (considered wells by SLO County Public Health Department).
• Extract data from transducers on a quarterly basis and prepare summary report tabulating groundwater levels.
• Groundwater monitoring at jack and bore entry and receiving pits and feed water pump station to evaluate changes in groundwater elevations over time. • Laboratory testing for soil classification, strength, expansion, consolidation, corrosion, and compaction.
• A draft Geotechnical Report will be prepared and submitted for the Partner Agencies' review.
• Partner Agency review comments will be incorporated into the final Geotechnical Report.
• Assumptions: This task assumes a single jack and bore crossing of the UPRR right- of-way. Additional geotechnical investigations will be required if multiple trenchless crossings are required for UPRR and/or Caltrans right-of-way. Groundwater levels will be monitored until sprina 2024. If reauired. additional aroundwater monitorina will be included in the scope for construction phase services.
Task 5 Advanced Water Purification Design
5.3 Final Design
Develop final design for AWPF. Partner Agency review comments on the intermediate design submittal will be incorporated into the final design where applicable.
PAGE 8 OF 11
R-2023-069
Exhibit A
Central Coast Blue
' Scope of Work — Program Management, Permitting & Final Design Amendment 1
lullWSC
• Update site civil architectural and structural design to reflect incorporation of Calvin Court property.
• Evaluate alternative to prevent active dewatering at AWPF site. Update plans and specifications to reflect shoring and groundwater pumping constraints. • Prepare sewer discharge memoranda to facilitate discussions with South San Luis Obispo County Sanitation District (SSLOCSD) and Grover Beach regarding disposal of backwash waste.
• Prepare memorandum detailing backflow prevention approach. Coordinate with State Water Resources Control Board Division of Drinking Water (DDW) to refine approach to backflow prevention.
• Update civil mechanical structural and electrical design to incorporate additional design features required to segregate backwash waste and address revised backflow prevention approach as required by DDW.
• Final design will be transmitted to the Partner Agencies in electronic format as PDF files. Hard copies will not be provided.
• QA/QC procedures will be implemented on the final design deliverable. • Plan, organize, conduct, and document the following workshops during the AWPF final design phase:
— Architectural design progress review (following final design submittal). This meeting will be two (2) hours in duration.
— Process control narrative review (following final design submittal). The process control narrative review workshop will be eight (8) hours in duration. — AWPF final design review (following preliminary design submittal). The final design review workshop will be four (4) hours in duration.
Assumptions. City front-end documents will be used for design packages. City and City legal counsel will supplement the City standard front-end documents as necessary to satisfy requirements from funding and financing sources (e.g., DBE outreach requirements, federal cross cutters, American Iron and Steel, etc.). Partner Agencies will provide review comments in a Microsoft Excel spreadsheet template provided by the Program Team. A complete response to comments using the design review spreadsheet template will be provided by the Program Team.
Task 7 Funding and Financing Support
7.6 Title XVI Fiscal Year 2023 Grant Application
• Prepare a Draft funding application for Technical Advisory Committee review that complies with the FY2023 Funding Opportunity Announcement (FOA) requirements, once released. The scope is anticipated to be similar to the FY2022 application.
PAGE 9 OF 11
R-2023-069
Exhibit A
Central Coast Blue IUJI� I I w ��
Scope of Work — Program Management, Permitting & Final Design l�'J�� Amendment 1
— Complete Mandatory Federal Forms within Grants.gov.
— Update the Executive Summary that summarizes work for which funding is being requested and how funds will be used to accomplish specific project activities. — Update a detailed Funding Plan, Budget Proposal and Budget Narrative for the funding being requested during the eligible time period. — Support the Technical Advisory Committee in requesting updated or additional letters of support.
— Provide the Partners with draft Resolutions.
— Update responses to the questions included in the Evaluation Criteria section of the FOA to align with specific objectives stated in the FY2023 FOA. — Update status of Required Permits or Approvals.
— Communication with USBR as needed.
• Final Funding Application
— Prepare a Final Funding Application based on comments received from the Technical Advisory Committee on the Draft Funding Application. — Upload required documents to Grants.gov and coordinate with the City to submit the application.
— Coordination with USBR to confirm receipt of application in advance of the submittal deadline.
— Provide USBR with Official Resolution within 30 days of application deadline if content is not available for submission with the application package. • Assumptions: This task does not include grant administration of the Title XVI Grant once the agreement has been executed. It is assumed that grant administration will be included in the scope for construction phase services. It is assumed Rincon will provide responses to the required Environmental & Cultural Resources Compliance questions through a separate contract with the City of Pismo Beach.
Deliverables: Title XVI FY23 Application
PAGE 10 OF 11
R-2023-069
i
J
M
City of Name Beach
Central Coast Blue - Program Management, Permitting, and Final Design Amendments
ScW023
ORwSC
Task No.
Task DescriptionWsc
6ilfin rates. Slhr
in
2P
12 S280
$280
120
in
m
$205
as
076
$240
Labor
Hours
Carollo
Associates
ALL
FIRMS
Distributed Infrastructure Preliminary Engineering
11.1 Geotechnical Report for Distributed Infrastructure 0 $
$
5 $
$
6.567
$
6,567
SUBTOTAL
0 0
0 0
0 5
$
5 S
$
6,567
S
6,567
6 Advanced Water Purification Facility Design
Final Design
0 S
S
S
S
272.125
$
272,125
SUBTOTAL
0 0
0 0
0 $
$
$
$
272125
$
S
272,125
Fundina and Financing Support
.6
Title XVI Grant Application & Support
4 12
106
10 132
5 28,610
S
S
28,610
$
28,610
SUBTOTAL
4 12
106
10 132
S
28,610
S
E
28,610
$
S
S
28,6010
16 Additional Services
15.5 Geochemical Analysis
0 S
$ 85,000
E
85000
E
85,000
SUBTOTAL
0 0
0 0
0 $
$ (85,000)
E
(85,000)1
$
$
$
(85,20
COLUMN TOTALS
4 12
106
10 132
S
28,610
$ 85,000
E
56,390
$
272,125
$
6,567
$
222,312
10% mark-up on direct expenses; 5% mark-up for Carollo, 10% mark-up for other sub -contracted services Standard mileage rate $0.625 per mile (or Current Federal Mileage Reimbursement Rate) Roles are subject to revision as of January 1 each year.