Pismo Beach City Council
October 17, 2023

AGENDA
Pismo Beach City Council
Pismo Beach Public Financing Authority Board
Tuesday, October 17, 2023
Time Meeting Type Physical Location Virtual Participation Option 5:30 p.m. Regular Joint Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda.

0.HYBRID MEETING INSTRUCTIONS:

This meeting is being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch this meeting and submit public comment are provided below.

Watch and participate in person:
•Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. •To make public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest.

Watch and participate via Zoom:
•Click this link on any computer or mobile device: https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser.
•To make public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Listen and participate via telephone:
•Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted. •To make public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Watch online:
•Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.

Watch on Channel 20:
•Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live. Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment:
•In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
•Call 805-773-7005 and leave a voicemail before the meeting. Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
•Meetings may begin a few minutes after the scheduled start time. •Meetings will be recorded; these recordings are public record. •Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. •Phone numbers of voicemail commenters may be visible in the public record along with transcripts.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 10-17-2023

Pismo Beach City Council / PFA Board Agenda October 17, 2023

Regular Joint Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor/Chair Waage

1.ROLL CALL:

City Council:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
Public Financing Authority Board:

Chair: Waage
Vice-Chair: Reiss
Board Members: Guthrie, Inman, Newton

2.PLEDGE OF ALLEGIANCE

3.ACCEPTANCE OF AGENDA

4.PRESENTATIONS
Item 4.A: Proclamation: Recognizing September 15 – October 15, 2023 as “National Hispanic Heritage Month” (Latino Outreach Council)

5.PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.

However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.

Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

6.CITY MANAGER’S REPORT - No action to be taken

7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken Council Agenda 10-17-2023

Pismo Beach City Council / PFA Board Agenda October 17, 2023

8. COUNCIL COMMITTEE REPORTS

1. Air Pollution Control District, SLO County (Newton/Reiss)

2. California Joint Powers Insurance Authority (Reiss)

3. CAPSLO (Reiss)

4. Central Coast Blue Regional Recycled Water Authority (Waage)

5. Central Coast Community Energy Policy Board (Mayor)

6. Chapman Estate Foundation (Liaison) (Reiss)

7. Coastal Cities Group, League of CA Cities (Waage)

8. Conference and Visitors Bureau / LBID Board (Liaison) (Inman)

9. Friends of Price House Liaison (Waage)

10. Hazard Mitigation & Fire Safety (Inman/Waage)

11. Homeless Services Oversight Council (Guthrie/Reiss)

12. Integrated W aste Management Authority (Newton/Inman)

13. Mobile Home Rent Stabilization Subcommittee (Inman/Reiss)

14. REACH (Newton)

15. Regional Transit Authority, SLO (Waage/Reiss)

16. Shell Beach Improvement Group Liaison (Inman)

17. SLOCOG (Waage/Reiss)

18. South County Chambers Gov’t Affairs (Guthrie/Inman)

19. Visit SLO CAL Advisory Committee (Inman)

20. Water Resources Advisory Committee, SLO (Guthrie/Inman)

21. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)

1 9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar. Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

Adopt Minutes of the October 3, 2023 Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for September 24, 2023;

2. Approve the Register of Demands for September 8, 2023, September 15, 2023, September 22, 2023 and September 29, 2023.

Item 9.C: Appointment Of Successor Executive Director: Pismo Beach Public Financing Authority (Feeser)

Recommendation:

Adopt a Resolution of the Board of Directors of the Pismo Beach Public Financing Authority appointing a successor Executive Director.

Item 9.D: Paid Parking Quarterly Update-First Quarter of Fiscal Year 2024 (Downing)

Recommendation:

No action recommended; for information only.

Item 9.E: Notice of Completion and Acceptance of Public Improvements for Tract 2114-2, Rancho Pacifica – Phase 2 (Fine)

Recommendation:

1. Accept the public improvements for Tract 2114-2 as complete and authorize the release of the improvement securities; and

2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion.

Council Agenda 10-17-2023

Pismo Beach City Council / PFA Board Agenda October 17, 2023

Item 9.F: Award of Contract to CLAD Consulting, Inc. for the Police Department Parking Division Annex Building Project and the Public Safety Facility Project (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with CLAD Consulting, Inc. for Construction Management, Inspection and Administration Services in the amount of $148,740 for the Police Department Parking Division Annex Building project and for $85,830 related to the City business operations continuity during the Public Safety Facility project.

Item 9.G: Purchase of New Fire Department Administration Vehicle (Fine)

Recommendation:

Adopt a Resolution authorizing the purchase of one replacement Fire Department Administration vehicle FD181 in the amount of $64,653.13 in Fiscal Year 2024.

Item 9.H: Settlement Agreement with Pismo Beach Self Storage, LP (Fleishman)

Recommendation:

Adopt a Resolution approving a Settlement Agreement with Pismo Beach Self Storage, LP, and authorizing the City Manager to execute the Agreement on behalf of the City.

Item 9.I: Acceptance of Funding Award from the Department of Alcoholic Beverage Control (ABC) for Alcoholic Beverage Law Enforcement (Smith)

Recommendation:

Adopt a Resolution accepting grant funds in the amount of $63,252 from the Department of Alcoholic Beverage Control, and appropriating $63,252 in grant revenues and $63,252 in various expenditures in the General Fund Police Department budget in Fiscal Year 2024.

10. ITEMS PULLED FROM CONSENT CALENDAR

11. PUBLIC HEARINGS - No earlier than 6:00 p.m.

GENERAL PROCEDURES FOR PUBLIC HEARINGS (Mayor/Presiding Officer reserves discretion to set speaking allowances):

1. City staff will present the staff report and recommendation, and respond to technical/clarifying questions from Council;

2. Mayor will open the public hearing, and invite the project applicant, or representative, to present the project (Limited to 10 mins);

3. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to present their appeal (Limited to 10 mins);

4. Mayor will then ask other interested persons to testify regarding the project (Limited to 3 mins per speaker);

5. Mayor will invite the project applicant, or representative, to make a rebuttal if desired (Limited to 5 mins);

6. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to make a rebuttal if desired (Limited to 5 mins);

7. Mayor will close the public hearing, following which the Council will deliberate and act on the matter.

Council Agenda 10-17-2023

Pismo Beach City Council / PFA Board Agenda October 17, 2023

Item 11.A: Resolution Adopting New Water and Wastewater Fees for Fiscal Years 2024 Through 2028, Effective on January 1, 2024 (Feeser)

Recommendation:

1. Hold a public hearing; receive input and written protests, if any, from the public on the proposed changes to water and wastewater rates; and

If protests are received for less than a majority of eligible parcels:

2. Adopt a Resolution adopting new water and wastewater fees for Fiscal Years 2024 through 2028, effective on January 1, 2024.

12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings

Item 12.A: Authorizing and Directing the Redemption of all Outstanding 2012 Wastewater Refunding Revenue Bonds, and Authorizing Certain Actions in Connection Therewith and Approving the Redemption of 2012 Wastewater Refunding Revenue Bonds and Authorizing Certain Actions Related Thereto (Feeser)

Recommendation:

1. Adopt a Resolution of the City Council of the City of Pismo Beach authorizing and directing the redemption of all outstanding 2012 Wastewater Refunding Revenue bonds, and authorizing certain actions in connection therewith; and

2. Adopt a Resolution of the Board of Directors of the Pismo Beach Public Financing Authority approving the redemption of 2012 Wastewater Refunding Revenue bonds and authorizing certain actions related thereto.

Item 12.B: Pismo Beach Parking Management Plan (Downing)

Recommendation:

Adopt a Resolution adopting the 2023 Pismo Beach Parking Management Plan.

Item 12.C: Public Safety Facility Project Budget (Feeser)

Recommendation:

Adopt a Resolution appropriating revenue and expenditures for the Public Safety Facility construction and construction-related costs and for the temporary relocation of resources and business continuity of services in Fiscal Years 2024 and 2025.

13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

Council Agenda 10-17-2023

Pismo Beach City Council / PFA Board Agenda October 17, 2023

14.ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Special Joint Workshop 1:00 p.m. Friday, October 27, 2023 Council Chamber, City Hall Regular Meeting 5:30 p.m. Tuesday, November 7, 2023 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the October 17, 2023 meeting(s) of the Pismo Beach City Council and Pismo Beach Public Financing Authority Board was posted on October 12, 2023, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk
Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 10-17-2023

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA RECOGNIZING SEPTEMBER 15–OCTOBER 15, 2023 AS “NATIONAL HISPANIC HERITAGE MONTH”
WHEREAS, the City of Pismo Beach is welcoming, inclusive, and dedicated to improving the quality of life for those who live, work, and visit here; and WHEREAS, Hispanic Heritage Month began in 1968 as Hispanic Heritage Week under President Johnson and was expanded by President Reagan in 1988 to cover a 30-day period starting on September 15, and the United States now observes Hispanic Heritage Month; and WHEREAS, Hispanic Heritage Month celebrates the histories, cultures, and contributions, of those whose ancestors came to America from Spain, Mexico, the Caribbean, and Central and South America; and
WHEREAS, the purpose of Hispanic Heritage Month is to create awareness of the contributions of people of Hispanic Heritage to the American culture; and WHEREAS, many people of Hispanic Heritage serve as civil rights leaders and community organizers, politicians, teachers, journalists, first responders, artists, healthcare professionals, athletes, inventors, entertainers, and more; and
WHEREAS, Hispanic Heritage Month has ties to the celebration of the rich tapestry of our community and reflects an array of distinct cultures; and WHEREAS, the City of Pismo Beach is fortunate to have residents, business owners, workforce members, and visitors of Spanish and Latin American descent, who grow businesses, offer innovative ideas, strengthen our economy, create jobs, and contribute to our daily lives.

NOW, THEREFORE, the City Council of the City of Pismo Beach hereby proclaims September 15 – October 15, 2023 as “National Hispanic Heritage Month” and invites the community to learn more of the Hispanic culture, people, traditions, and values that have positively enriched our community.

Dated this 17th day of October, 2023
________________________
Ed Waage, Mayor
Council Agenda 10-17-2023 4.A-1
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
` SUBJECT/TITLE:

ADOPTION OF MEETING MINUTES
RECOMMENDATION:

Adopt Minutes of the October 3, 2023 Regular Meeting.

BACKGROUND:

Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the preparation or adoption of meeting minutes.

ALTERNATIVES:

1. Adopt the minutes with revisions.

2.Decline to adopt the minutes; provide direction or request additional information.

ATTACHMENTS:

1.Draft Minutes of the October 3, 2023 Regular Meeting.

Submitted by: Erica Inderlied, City Clerk Meeting Date: October 17, 2023 City Manager Approval:

9.A-1Council Agenda 10-17-2023
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, October 3, 2023

Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449

The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.

CALL TO ORDER: 5:30 p.m.

1. ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton

Staff Present:

Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Interim City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below

2. PLEDGE OF ALLEGIANCE

Mayor Waage led the Pledge of Allegiance.

3. ACCEPTANCE OF AGENDA

No requests to reorder the agenda.

9.A-2Council Agenda 10-17-2023
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12. BUSINESS ITEMS - Reordered
Item 12.A: City Manager Employment Agreement with Jorge E. Garcia (Fleishman) Recommendation:

Adopt a Resolution approving a City Manager employment agreement with Jorge E. Garcia.

Presenting staff:

David Fleishman, City Attorney
Call for public comment:

Don Day commented.

Kathy McCorry commented.

Judy Cotta commented.

Colleen Jimenez commented.

Action: Adopt a Resolution approving a City Manager employment agreement with Jorge E. Garcia.

Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:

Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-068 adopted.

Item 12.B: City Manager Oath of Office (Buchanan)
Recommendation: The City Manager’s Oath of Office will be administered, followed by a brief recess.

Human Resources Officer Bianka Buchanan administered an oath of office to incoming City Manager Jorge E. Garcia.

The Council recessed briefly and reconvened with all members present.

Action: No action.

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4. PRESENTATIONS
Item 4.A: Proclamation: Recognizing October 2023 as Dating and Domestic Violence Awareness Month (Lumina Alliance)
Presented to Stacy Salame, Lumina Alliance.

Item 4.B: Presentation: ASCE Project of the Year - Bello Street Bridge (Fine) Presented to Benjamin Fine, Public Works Director/City Engineer.

5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.

6. CITY MANAGER’S REPORT
City Manager Garcia commented on various topics.

7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.

8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:

Council Member Guthrie:

San Luis Obispo County Homeless Services Oversight Council.

San Luis Obispo County Zone 3 Water Committee.

Council Member Newton:

San Luis Obispo County Integrated Waste Management Authority (IWMA) Board.

Mayor Pro Tem Reiss:

Chapman Estate Foundation Board.

Mayor Waage:

San Luis Obispo Council of Governments (SLOCOG) Board.

9. CONSENT CALENDAR
Call for public comment: No comment.

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Action: Adopt Consent Calendar.

Motion: Inman
Second: Guthrie

Vote: The motion passed on the following vote (Items 9.A through 9.J):

Ayes: 5 Inman, Guthrie, Newton, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

1. Adopt Minutes of the February14, 2023 Special Meeting;

2. Adopt Minutes of the February 16, 2023 Special Meeting;

3. Adopt Minutes of the March 29, 2023 Special Workshop;

4. Adopt Minutes of the September 5, 2023 Regular Meeting;

5. Adopt Minutes of the September 8, 2023 Closed Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for August 27, 2023 and September 10, 2023;

2. Approve the Register of Demands for August 4, 2023, August 11, 2023, August 18, 2023, August 25, 2023, August 31, 2023 and September 1, 2023.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for July 2023 of FY 2023-2024 (Feeser)

Recommendation:

No action recommended; for information only.

Item 9.D: Monthly Investment Transaction Report of the City’s Cash and Investments for August 2023 of FY 2024 (Feeser)

Recommendation:

No action recommended; for information only.

Item 9.E: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)

Recommendation:

No action recommended; for information only.

9.A-5Council Agenda 10-17-2023
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Item 9.F: Amendment #1 to the Agreement with Water Systems Consulting, Inc. for Program Management, Permitting, and Final Design Services for Central Coast Blue, and Related Budget Adjustments (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Water Systems Consulting, Inc for Program Management,
Permitting, and Final Design Services for Central Coast Blue in the amount of $222,302, and appropriating related budget adjustments in Fiscal Year 2024.

Legislative Record: Resolution R-2023-069 adopted.

Item 9.G: Adoption (Second Reading) of an Ordinance Amending Chapter

10.10 of the Pismo Beach Municipal Code Regarding the Paid Parking Zone (Inderlied)

Recommendation:

Adopt an Ordinance amending Chapter 10.10: Paid Parking Zone, of the City of Pismo Beach Municipal Code, relating to using parking funds for various purposes.

Legislative Record: Ordinance O-2023-004 adopted.

Item 9.H: Award of Contract to Pre Con Industries, Inc. for the Police Department Parking Division Annex Building Project and the Public Safety Facility Project (Fine)

Recommendation:

Adopt a Resolution authorizing the City Manager to execute a contract with Pre Con Industries, Inc. for construction of the Police Department Parking Division Annex Building project in the amount of $1,149,000, and for tenant improvements related to the City business operations continuity during the Public Safety Facility project in the amount of $315,000.

Legislative Record: Resolution R-2023-070 adopted.

Item 9.I: Purchase of New Police Department Administration Vehicle (Fine)

Recommendation:

Adopt a Resolution authorizing the purchase of one replacement Police Department Administration vehicle in the amount of

9.A-6Council Agenda 10-17-2023
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$70,916.62 and appropriating related budget adjustments in Fiscal Year 2024.

Legislative Record: Resolution R-2023-071 adopted.

Item 9.J: Lease of Three Temporary Trailers from Mobile Modular for the Relocation of Emergency Services Related to the Public Safety Facility (Fine)
Recommendation:

Adopt a Resolution authorizing the City Manager to execute a lease agreement for three temporary trailers from Mobile Modular in the amount of $318,156.18 for the relocation of emergency services related to the Public Safety Facility project.

Legislative Record: Resolution R-2023-072 adopted.

10. ITEMS PULLED FROM CONSENT
None.

11. PUBLIC HEARINGS
Item 11.A: Coastal Development Permit, Conditional Use Permit, Architectural Review Permit, and Vesting Tentative Tract Map 3181 for a Residential Subdivision, and Mitigated Negative Declaration. Location – 00 Beachcomber Drive. APN – 010-144-025. The Project is within the Coastal Zone and is Appealable to the Coastal Commission. (Downing) Recommendation:

Adopt a Resolution approving Project No. P21-000050 for a Coastal Development Permit, Conditional Use Permit, Architectural Review Permit, and Vesting Tentative Tract Map 3181 to subdivide a lot for 20 residential dwelling units, two accessory dwelling units, a 1.11-acre blufftop park, and a 0.38-acre open space lot, and adopting a Mitigated Negative Declaration.

Location – 00 Beachcomber Drive. APN – 010-144-025.

Presenting staff:

Matt Downing, Community Development Director
Jorge Garcia, City Manager
Public Hearing / Call for public comment:

Dave Watson, Applicant representative, commented.

Fred McNeal, Applicant, commented.

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Action: Adopt a Resolution approving Project No. P21-000050 for a Coastal Development Permit, Conditional Use Permit, Architectural Review Permit, and Vesting Tentative Tract Map 3181 to subdivide a lot for 20 residential dwelling units, two accessory dwelling units, a 1.11-acre blufftop park, and a 0.38-acre open space lot, and adopting a Mitigated Negative Declaration.

Location – 00 Beachcomber Drive. APN – 010-144-025, with the following revision:

1. Amend Condition of Approval #C11 (Fencing) to add the following:
“Fencing adjacent to Shell Beach Road shall be wrought iron in order to allow views through the fencing to the ocean.”

Motion: Guthrie
Second: Reiss

Vote: The motion passed on the following vote:

Ayes: 3 Guthrie, Reiss, Waage
Noes: 2 Inman, Newton

Absent: 0
Abstain: 0
Recused: 0

Legislative Record: Resolution R-2023-073 adopted.

12. BUSINESS ITEMS

Item 12.C: Price Street Parking Configuration Options (Fine)

Recommendation:

Provide direction to staff with respect to diagonal parking in the center of Price Street.

Presenting staff:

Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, City Manager
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police

Call for public comment:

Don Day commented.

Action: Direct staff to proceed with permanent implementation of the “hybrid” parking configuration for Price Street, as outlined in staff’s report, to include diagonal and parallel parking spaces along the median on alternating blocks, with no curb parking and no delineated bicycle lanes.

Motion: Guthrie
Second: Inman

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Vote: The motion passed on the following vote:

Ayes: 5 Guthrie, Inman, Newton, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0
Item 12.D: Capital Improvement Program Semi-Annual Report (Fine) Recommendation:

No action required; information only.

Presenting staff:

Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, City Manager
Call for public comment:

Tedd commented.

Action: Consensus in support of providing the following direction to staff:

1.Pause the Ventana Sports Courts and Shell Beach Road Parking Lot Expansion projects until the next Council goal-setting session, unless Engineering Division staffing increases to the point where the Ventana Sports Courts project can move forward in the interim;

2. Proceed with hiring a consultant to perform a facilities condition assessment for the Chapman Estate.

In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0

Absent:0
Abstain:0
Recused: 0

13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus to agendize consideration of staff recommendations for recruitment incentives for vacant Engineer positions.

14. ADJOURNMENT
At 7:57 p.m.

APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk

9.A-9Council Agenda 10-17-2023
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.B
SUBJECT/TITLE:

PAYROLL REGISTER AND REGISTER OF DEMANDS
RECOMMENDATION:

1. Approve the Summary of Payroll Register for September 24, 2023;

2. Approve the Register of Demands for September 8, 2023, September 15, 2023, September 22, 2023, and September 29, 2023.

BACKGROUND:

Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.

FISCAL IMPACT:

As demonstrated in the attached payroll and check registers.

ALTERNATIVES:

1.Request additional information from staff.

ATTACHMENTS:

1.Payroll Summary

2. Registers of Demands
Submitted by: Meeting Date: October 17, 2023
Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:

9.B-1Council Agenda 10-17-2023
Packet Page 11

FOR PERIOD ENDING 09/24/23
CHECKS DATED 09/29/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557038‐557040 3
ACH 132

EARNINGS
REGULAR 360,368.14
HOLIDAY 4,989.72
OVERTIME (Includes Comp Time Payouts)15,022.70
Administration
Building
Conference & Visitors Bureau
Police Department 10,815.01
Parking
Engineering
Fire
Recreation
Public Works 495.82
Water 1,424.27
Wastewater 2,287.60
Motor Vehicles
Subtotal‐Overtime 15,022.70$
SALARY ADJUSTMENTS 320.07
TRAINING / UNIFORM ALLOWANCE
OTHER EARNINGS 14,184.85
$394,885.48
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 41,379.69
FICA & MEDICARE 28,325.06
STATE INCOME TAX 14,775.87
STATE DISABILITY INSURANCE 3,254.12
GARNISHMENTS 584.76
HEALTH
SUPPLEMENTAL DISABILITY
SECTION 125
PERS 34,393.13
DEFERRED COMPENSATION 550.00
ADDITIONAL LIFE INSURANCE
UNION DUES 954.11
PISMO ATHLETIC CLUB
OTHER
NET PAYROLL $270,668.74
DIRECT DEPOSIT DEDUCTION 265,949.52
NET PAYROLL AFTER ACH DEPOSIT 4,719.22
SUMMARY PAYROLL REGISTER

9.B-2Council Agenda 10-17-2023
Attachment 1
Packet Page 12

City of Pismo Beach
Final Disbursement List Check Date 09/08/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10002 Internal Revenue Service  09/08/2023 108,033.72$   Federal Income Tax PD 09/01/23 ACH 11305 Public Employees Retirement System  09/08/2023 74,802.31 PERS Retirement EE & ER ACH 12305 Franchise Tax Board  09/08/2023 18,945.61 State Income Tax & SDI PD 09/01/23 ACH 12360 CalPERS 457 Plan  09/08/2023 291.67 PERS 457 Deferred Comp ER PD 09/01/23 127156 UB*01036 CINDY ABSMEIER  09/08/2023 32.93 Refund Check 019179‐000, 133  PLACENTIA 127157 10695 AFLAC  09/08/2023 3,103.96 Supplemental Disability Insurance ‐ August 2023 127158 11195 Air Pollution Control District‐SLO County  09/08/2023 491.97 Generator ‐ Sta 63 Permit Renewal 2023‐24 127159 14448 David Blanchard  09/08/2023 133.00 M&IE: Background Investigation 9/5‐9/6/23 127160 11392 Brenntag Pacific Inc. 09/08/2023 1,718.08 Sodium Bisulfite 127161 10074 Burdine Printing  09/08/2023 170.82 Mailer ‐ Beachcomber South Palisades Neighborhood Event 9/29/23 127162 11512 California Municipal Statistics, Inc. 09/08/2023 580.00 Direct & Overlapping Debt Stmt 127163 14414 California State Disbursement Unit  09/08/2023 584.76 Tax Withholding Order PD 09/01/23 127164 11451 Channel Islands Technology Integrators' Group 09/08/2023 1,985.75 MFA Setup and Configuration & Professional IT Services 127165 11986 Culligan/Central Coast Water  09/08/2023 216.00 Car Wash Filtration 8/21/23 127166 14313 Culligan/Santa Maria  09/08/2023 257.86 Drinking Water Aug 2023 127167 14464 DataWorks Plus  09/08/2023 10,667.25 Fingerprinting Equipment & Installation 127168 12628 Dell Marketing LP  09/08/2023 7,299.90 (2) Replacement Laptop Computers and (8) Monitors 127169 12224 Delta Dental Of California  09/08/2023 7,291.06 Dental Premiums ‐ September 2023 127170 13086 Dependable Fire Protection  09/08/2023 553.22 Fire Extinguisher Service 127171 13869 Matt Downing  09/08/2023 431.00 M&IE: Cal Cities Annual Conference 9/19‐9/22/23 127172 12123 Farm Supply  09/08/2023 34.44 Maintenance Supplies 127173 11703 Fire Chief's Assoc of SLO County  09/08/2023 5,000.00 SLO County Haz Mat fee FY23/24 127174 13575 Jorge Garcia  09/08/2023 171.00 M&IE: League of CA Cities 9/20‐9/22/23 127175 14637 Cory Hanh  09/08/2023 422.33 M&IE: CA APA Conference 9/16‐9/19/23 127176 10097 Miners Hardware  09/08/2023 160.34 Maintenance Supplies 127177 12199 Noble Saw, Inc  09/08/2023 88.52 Parks Equipment 127178 14608 Pacific Coast Audiology, Inc. 09/08/2023 451.00 Custom Headset Ear Molds ‐ Dispatch 127179 14550 Phillco  09/08/2023 109.90 Soft Water ‐ Station 63 Sept 2023 127180 12022 Pismo Beach Police Officer's Association  09/08/2023 1,473.34 POA Dues PD 09/01/23 127181 12335 Procare Janitorial Supply Inc  09/08/2023 2,846.40 Janitorial Supplies 127182 13255 Rib Line  09/08/2023 1,522.50 Catering ‐  Neighborhood Event Eldwayan Park 9/8/23 127183 11208 SEIU Local 620 AFL/CIO  09/08/2023 950.87 SEIU Dues PD 09/01/23 127184 10790 SLO County Health Agency  09/08/2023 1,991.00 SART Exam for Case #23‐1129 127185 14099 Jeffrey Smith  09/08/2023 171.00 M&IE: League of CA Cities 9/20‐9/22/23 127186 13097 The Standard  09/08/2023 1,507.22 Life & Additional Life Insurance Premiums ‐ September 2023 127187 12924 Traffic Management Inc  09/08/2023 92.89 Signs 127188 12991 TransUnion Risk and Alternative  09/08/2023 150.40 Investigative Services 8/1 ‐ 8/31/23 127189 10971 Giles Clayton Tuckfield  09/08/2023 5,337.50 Water and Wastewater Rate Study July 2023 127190 13073 VSP‐ Vision Service Plan (CA) 09/08/2023 1,750.28 VSP Vision Coverage September 2023 127191 12132 White Flag Pest Control Inc  09/08/2023 65.00 Pest Control 127192 14038 Bureau Veritas North America, Inc. 09/08/2023 12,687.50 Plan Review May & June 2023 127193 14350 ImageTrend, Inc. 09/08/2023 1,545.00 Mobile Fire Inspection Software 2023 Total:276,119.30$

9.B-3Council Agenda 10-17-2023
Attachment 2
Packet Page 13

City of Pismo Beach
Final Disbursement List Check Date 09/15/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 11224 Richards, Watson, Gershon Attorneys At Law  09/15/2023 36,573.74$     Professional Legal Services ‐ July 2023 127194 14078 5‐Cities Community Service Foundation  09/15/2023 125.00 Five Cities Men's Club Meals & Dues ‐ August 2023 127195 10434 Abalone Coast Analytical Inc  09/15/2023 144.00 Water Analysis 9/4/23 127196 10446 Achievement House, Inc. 09/15/2023 6,854.55 Pismo Beach Litter Removal Services ‐ July 2023 127197 12275 Airgas West Inc  09/15/2023 474.91 Oxygen ‐ Fire ‐ May ‐ Aug 2023/Carbon Dioxide ‐ Water May 2023 127198 11365 American Legal Publishing Corporation  09/15/2023 212.21 Ordinance Codification 127199 12261 B & B Overhead Door Co., Inc. 09/15/2023 5,800.00 Roll‐up door for Corp Yard Facilities 127200 14369 Badawi & Associates  09/15/2023 18,526.50 2023 Audit Progress Billing #1 127201 10293 Battery Systems Inc  09/15/2023 2,591.82 Equipment Maintenance 127202 14119 Boone Printing & Graphics, Inc. 09/15/2023 61.36 Business Cards 127203 14229 Brendler Janitorial Service  09/15/2023 16,152.00 Janitorial Service ‐ August 2023 127204 10074 Burdine Printing  09/15/2023 237.66 Recruitment & Neighborhood Events Postcards 127205 14038 Bureau Veritas North America, Inc. 09/15/2023 15,470.00 Professional Building Division Support Services July 2023 127206 14476 Burt Industrial Supply, Inc  09/15/2023 572.89 Water Supplies 127207 14414 California State Disbursement Unit  09/15/2023 584.76 Tax Withholding Order PD 09/15/23 127208 12610 CalPortland Construction  09/15/2023 299,615.88 Paving Project ‐ July 2023 127209 10799 Lindsay Carter Coates  09/15/2023 452.00 Instructor: Yoga with Lindsay 8/2 ‐ 8/30/23 #11190 127210 11451 Channel Islands Technology Integrators' Group  09/15/2023 10,966.56 Monthly Backup Subscriptions/Office 365 & Phone Licenses/Quarterly Phishing ‐ July 2023 127211 14382 CleanStreet, LLC  09/15/2023 13,662.62 Street Sweeping Services ‐ July 2023 127212 14188 ClearGov, Inc. 09/15/2023 10,609.00 Digital Budget Book Annual Fee FY24 127213 11231 Coastal Peaks Coffee  09/15/2023 26.00 Coffee 127214 14146 Pamela Ann Coslick  09/15/2023 96.00 Instructor: Tae Kwon Do Aug 2023 #11327 127215 14202 Crisp Imaging  09/15/2023 246.14 Office Supplies 127216 11986 Culligan/Central Coast Water  09/15/2023 95.00 Soft Water Tank Rental ‐ September 2023 127217 14313 Culligan/Santa Maria  09/15/2023 316.18 Drinking Water Aug 2023 127218 12119 Dave Bang Associates Inc of California  09/15/2023 2,737.36 Boosinger Park Replacement Twister Ratchet Parts 127219 12628 Dell Marketing LP  09/15/2023 21,373.26 FY24 (7) Laptop Replacements 127220 11794 Dimes Media Corporation  09/15/2023 109.00 Advertising: Stride with the Tide 127221 14383 Ellison Schneider Harris & Donlan LLP  09/15/2023 639.00 Water Counsel Services ‐ July 2023 127222 12123 Farm Supply  09/15/2023 92.84 WWTP Supplies 127223 12035 Ben Fine  09/15/2023 222.00 M&IE: APWA Annual Conference 8/27‐8/30/23 127224 10398 Liliana Graham  09/15/2023 296.00 Instructor: Ballroom/Latin Dance 8/7 ‐ 9/11/23 #11269 127225 10732 Granite Construction Company  09/15/2023 31,248.58 Ocean Blvd ‐ July 2023 127226 11977 Dan Hall  09/15/2023 369.60 Instructor: Yoga with Dan 8/7 ‐ 8/30/23 #11177 127227 11487 Hamner, Jewell And Associates  09/15/2023 4,362.30 Acquisition Services/Cliff & Ocean ROW ‐ July 2023 127228 10149 Heacock Trailers & Truck  09/15/2023 2,289.13 FDLG1 Rescue Backboard Rack 127229 10376 Hinderliter, de Llamas & Associates  09/15/2023 1,392.99 Audit & Contract Services ‐ Sales Tax ‐ Qtr1/2023 127230 12255 Iron Mountain Information Mgmt, Inc  09/15/2023 303.05 Shredding Services City Hall ‐ 07/26/2023 ‐ 08/22/2023 127231 12507 iWorQ Systems  09/15/2023 2,481.00 iWorQ Software 10/2023‐9/2024 127232 12891 J.L. Wingert Co. 09/15/2023 2,517.43 Horizon 90pt Tablets for Water 127233 13926 Jack Handley Construction Services  09/15/2023 44,185.75 Chapman ADA Restroom ‐ Aug 2023 127234 14659 Julie Kadis  09/15/2023 750.00 Refund: Session 2 JG ‐ Schei DeFranco & William DeFranco 127235 14657 King Brothers General Construction Inc. 09/15/2023 500.00 Release Bond ‐ 311 Capistrano 127236 14656 Lot A, LLC  09/15/2023 15,000.00 Release Bond Encroachment Permit #E20‐000049 127237 13361 Marborg Industries Santa Barbara  09/15/2023 8,538.74 Restroom Rentals ‐ Fourth of July 2023 127238 13645 MDN Engineering, LLP  09/15/2023 15,495.00 Shaffer Ln/Chapman Estate/Ocean Blvd/Paving Project ‐ July‐Aug 2023 127239 10097 Miners Hardware  09/15/2023 15.41 Maintenance Supplies 127240 14405 Mission Linen Supply  09/15/2023 3,486.08 Uniforms/Rugs/Towels/Floor Mats ‐ Aug 2023 127241 10039 New Times  09/15/2023 420.00 Legal Advertising 127242 14343 ODP Business Solutions, LLC  09/15/2023 619.58 Office Supplies 127243 12138 Ormonde Truck & Tractor  09/15/2023 30,000.00 Demolition of building at 330 Main Street 127244 12315 Pacific Gas & Electric Company  09/15/2023 3,673.93 Electricity 8/4/23 ‐ 9/6/23 127245 14653 Charmaine & Brian Peterson  09/15/2023 1,500.00 Release Encroachment Permit Bond ‐ 440 Dell Ct 127246 13197 Pioneer Americas, LLC 10728  09/15/2023 11,536.94 Sodium Hypochlorite 127247 14259 Placer Title Company  09/15/2023 400.00 Public Safety Building ‐ Condition of Title Guarantee 127248 UB*01037 AMANDA & JOSEPH QUINTANA (T) 09/15/2023 81.16 Refund Check 018413‐000, 102  NARLENE 127249 13796 ReadyRefresh by Nestle  09/15/2023 66.29 Drinking Water Aug 2023 127250 11796 San Luis Powerhouse, Inc. 09/15/2023 266.60 Equipment Maintenance 127251 12108 Santa Maria Tire, Inc. 09/15/2023 2,704.70 Vehicle Maintenance 127252 13994 SBRK Finance Holdings, Inc. 09/15/2023 4,355.00 CivicPay IVR Transaction Fees Aug 2023 127253 13913 Silvas Oil Co., Inc  09/15/2023 9,813.98 Diesel & Unleaded Fuel Deliveries 8/30/23 127254 14099 Jeffrey Smith  09/15/2023 92.00 M&IE: Cal Chiefs BOD Mtg 9/28‐9/29/23 127255 12630 SWCA Environmental Consultants  09/15/2023 3,492.62 Archeological and Tribal Monitoring Wadsworth Ave ‐ July 2023 127256 12629 Tetra Tech Inc  09/15/2023 962.50 Map Checking Services July 2023 127257 12321 The Gas Company  09/15/2023 906.07 330 Main ‐ Abandon Gas Service 127258 14440 The Top Shop  09/15/2023 3,274.12 PW ‐ Annual Uniform Shirts & Sweatshirts 127259 12133 The Tribune  09/15/2023 479.99 Digital Subscription Renewal August 2023 to September 2024 127260 12041 United Rentals Northwest, Inc  09/15/2023 2,519.20 Equipment Rental for Fourth of July Clean‐up 127261 10014 United States Postal Service  09/15/2023 310.00 Annual renewal fee for Permit 22000 (Admin) 127262 12622 USA Bluebook Acct: 82507  09/15/2023 857.39 WWTP Lab Supplies 127263 14034 Vital Records Holdings, LLC  09/15/2023 152.95 Document Storage September 2023 127264 12527 Water Systems Consulting Inc  09/15/2023 105,809.71 Central Coast Blue PM‐ Permitting‐ Design/New Groundwater Production Well ‐ July 2023 127265 14654 Dan Weiss  09/15/2023 2,500.00 Release Water Meter Bond ‐ 930 Stratford 127266 10059 Western Janitor Supply, Inc  09/15/2023 82.18 Janitorial Supplies 127267 14652 Jeffrey John White  09/15/2023 2,500.00 Release Encroachment Permit Bond ‐ 570 Wadsworth 127268 14365 Sean Campbell  09/15/2023 238.00 M&IE: Grade III WW Review 9/21‐9/23/23 127269 12691 Billy Haas  09/15/2023 637.55 Mileage & M&IE: Grade III WW Review 9/21‐9/23/23 Total:789,123.76$

9.B-4Council Agenda 10-17-2023
Attachment 2
Packet Page 14

City of Pismo Beach
Final Disbursement List Check Date 09/22/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 13455 Wex  09/22/2023 1,581.01$       Fuel for City Vehicles 08/07/23 ‐ 09/07/23 127271 10434 Abalone Coast Analytical Inc  09/22/2023 144.00 Water Analysis 9/12/23 127272 11374 Accela Inc. #774375  09/22/2023 6,083.87 PublicStuff Pro Year 5: 9/30/2023 ‐ 9/29/2024 127273 12275 Airgas West Inc  09/22/2023 185.57 Water ‐ Industrial Oxygen & Acetylene/Water Truck Supplies 127274 11800 Allan Hancock College  09/22/2023 1,440.05 PD Training July 2023 127275 12433 Alpha Electrical Service Inc  09/22/2023 980.00 Electrical Repairs 127276 11509 American Industrial Supply  09/22/2023 261.00 Safety Supplies 127277 11915 American Leak Detection  09/22/2023 650.00 Complete Leak Detection ‐ 1410 Bello St 127278 11365 American Legal Publishing Corporation  09/22/2023 495.00 Internet Annual Renewal 10/8/2023‐10/8/2024 127279 12362 Applied Industrial Technologies  09/22/2023 759.48 WWTP Supplies 127280 14647 Marc Arroyo  09/22/2023 456.49 M&IE: CalPERS Educational Forum 10/1‐10/4/23 127281 12623 AT&T 9391012188  09/22/2023 3,575.54 Wharf Alarm & DSL CAL Phone Bill 08/10/2023 ‐ 09/09/2023 127282 13278 AT&T 9391059148  09/22/2023 1,772.40 Phone Bill ‐ 08/10/2023 ‐ 09/09/2023 127283 13460 AT&T Mobility 287284035974  09/22/2023 1,263.00 Phone & Wireless Service August 2023 127284 14363 AT&T Mobility 287314925891  09/22/2023 80.48 iPad Service for August 2023 127285 11589 Austin's Wet Pets and Pond Maintenance, Inc  09/22/2023 140.00 Chapman Pond Maintenance ‐ August 2023 127286 14119 Boone Printing & Graphics, Inc. 09/22/2023 61.14 Business Cards 127287 13603 Francine Bracamonte  09/22/2023 46.87 Office Supplies 127288 11392 Brenntag Pacific Inc. 09/22/2023 836.90 Sodium Bisulfite 127289 10074 Burdine Printing  09/22/2023 582.46 Office Supplies & Neighborhood Event Postcards 127290 14476 Burt Industrial Supply, Inc  09/22/2023 104.41 Maintenance Supplies 127291 14349 Callander Associates Landscape Architecture, Inc  09/22/2023 187.36 Chumash and Palisades Park ‐ July 2023 127292 14027 Central Coast Landscape Products, Inc. 09/22/2023 211.41 Parks Maintenance 127293 13951 Central Coast Portables  09/22/2023 189.00 Portable Toilets ‐ Eldwayen Park Neighborhood Event 9/8/23 127294 11451 Channel Islands Technology Integrators' Group  09/22/2023 19,758.23 Monthly Office 365 & Phone Licenses ‐August 2023/NetMotion Project/Professional IT Services 127295 11373 Cherry Lane Nursery  09/22/2023 267.86 Parks Maintenance 127296 11169 Coast Riders Powersport Sales  09/22/2023 1,240.64 Vehicle Maintenance 127297 14247 Coastal Tree Experts, Inc. 09/22/2023 800.00 Tree Trimming 127298 12156 County Of San Luis Obispo  09/22/2023 1,553.10 Chargeable Report Writing & Correspondence July‐August 2023 127299 14313 Culligan/Santa Maria  09/22/2023 141.68 Drinking Water Aug 2023 127300 12628 Dell Marketing LP  09/22/2023 2,415.02 Replacement Computer Supplies/ Computer Accessories 127301 14217 Deltina Coffee Roasters  09/22/2023 250.00 Coffee 127302 13086 Dependable Fire Protection  09/22/2023 3,144.24 Fire Extinguisher Service 127303 13785 David Doust  09/22/2023 2,250.00 Public Art: Stop Sign Pole 127304 11067 E & J Auto Parts, Inc. 09/22/2023 912.09 Vehicle Maintenance 127305 14655 Echelon K9, LLC  09/22/2023 600.00 Reg: K9 Program Mgmt Training 10/27‐10/28/23 127306 14393 Eclipse DOT, Inc. 09/22/2023 3,750.00 Reg: ELDT Class A 2‐Day Training 127307 13137 Evenson Plumbing Inc  09/22/2023 11,500.00 Fire Hydrant Repair 127308 12035 Ben Fine  09/22/2023 413.98 M&IE: CalCities Annual Conference 9/19‐9/22/23 127309 14532 Emily France  09/22/2023 222.00 M&IE: CalPERS Educational Forum 10/01‐10/04/23 127310 13373 Heather Schuh Huston  09/22/2023 300.00 PCV Clam Painting ‐ October 2023 127311 13276 InfoSend, Inc. 09/22/2023 1,524.85 Processing‐Printing‐Mailing Utility Bills Aug 2023 127312 13385 IPS Group, Inc. 09/22/2023 2,811.11 IPS Transaction Fees ‐ Aug 2023 127313 11833 Keylock Security Specialists  09/22/2023 28.70 Facilities Maintenance 127314 14503 Scott Lakey  09/22/2023 300.00 Visitors Center Clam Painting ‐ September 2023 127315 10175 Life‐Assist, Inc. 09/22/2023 9.57 Medical Supplies 127316 14577 LK Graphics  09/22/2023 32.63 Nameplates
127317 13361 Marborg Industries Santa Barbara  09/22/2023 311.81 ADA Restrooms ‐ Addie Street August 2023 127318 12090 Mier Bros. Landscape Products  09/22/2023 404.07 Parks Maintenance 127319 10097 Miners Hardware  09/22/2023 1,094.13 Maintenance Supplies 127320 11172 Mullahey Ford  09/22/2023 20.57 Vehicle Maintenance 127321 10753 Nick's Telecom  09/22/2023 190.00 Electrical Repair 127322 12199 Noble Saw, Inc  09/22/2023 29.20 Parks Equipment Maintenance 127323 14343 ODP Business Solutions, LLC  09/22/2023 329.48 Office Supplies 127324 13862 Ami Ortloff  09/22/2023 300.00 Clam Island Painting ‐ September 2023 127325 13781 Bouba Otello Boumaiz  09/22/2023 2,250.00 Public Art ‐  Stop Sign 127326 10697 John Parker  09/22/2023 125.00 Pumpkins on the Pier Event Banner & Online Ad 127327 14661 Nataly Lola Plotner  09/22/2023 599.00 Neighborhood Event Music Performance ‐ Beachcomber 9/29/23 127328 12335 Procare Janitorial Supply Inc  09/22/2023 3,349.08 Janitorial Supplies 127329 10817 PRP Co Dba PRP Companies  09/22/2023 635.77 Notice of Correction/Proof of Service Forms/Embroidery 127330 14052 Ralph Andersen & Associates  09/22/2023 8,850.00 City Manager Recruitment 127331 14355 Safety 1st Seminars  09/22/2023 1,008.00 Instructor: Babysitting Course 9/16/23 #11248 127332 12108 Santa Maria Tire, Inc. 09/22/2023 138.61 Vehicle Maintenance 127333 13994 SBRK Finance Holdings, Inc. 09/22/2023 27,732.67 Springbrook Financial System Renewal FY24/FLSA PR Professional Services 7/24‐8/6/23 127334 14557 Securitas Technology Corporation  09/22/2023 956.90 Alarm Service Call ‐ 570 Frady Lane 127335 10913 Siteone Landscape Supply LLC  09/22/2023 332.20 Maintenance Supplies 127336 10093 SLO County Auditor‐Controller  09/22/2023 12,625.00 Phoenix Parking Surcharges July 2023 127337 11722 SP Maintenance Services Inc  09/22/2023 4,688.75 Parking Lot & Street Sweeping Services ‐ Aug 2023 127338 14015 The Pape` Group Inc. 09/22/2023 55.72 Vehicle Maintenance 127339 12461 TJA Advertising  09/22/2023 59,641.70 CVB & LBID Advertising & Promotion Services July 2023 127340 12924 Traffic Management Inc  09/22/2023 676.45 Maintenance Supplies 127341 13905 Tripepi, Smith and Associates, Inc  09/22/2023 2,956.25 Public Outreach & Education 127342 10971 Giles Clayton Tuckfield  09/22/2023 3,295.86 Water and Wastewater Rate Study Aug 2023 127343 12982 Ultrex Business Products  09/22/2023 1,919.79 Monthly Copier Usage Aug 2023 127344 13392 Urban Planning Concepts  09/22/2023 14,895.00 In‐house Planning Services 127345 12622 USA Bluebook Acct: 82507  09/22/2023 164.97 WWTP Lab Supplies 127346 12527 Water Systems Consulting Inc  09/22/2023 1,239.40 NCMA Staff Extension ‐ Aug 2023 127347 12132 White Flag Pest Control Inc  09/22/2023 577.00 Pest Control Total:227,705.52$

9.B-5Council Agenda 10-17-2023
Attachment 2
Packet Page 15

City of Pismo Beach
Final Disbursement List Check Date 09/29/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10002 Internal Revenue Service  09/29/2023 203,152.99$     Federal Income Tax PD 09/15/23 & 09/29/23 ACH 10371 Visit SLO County  09/29/2023 297,455.17 TMD Payments July 2023 ACH 11305 Public Employees Retirement System  09/29/2023 74,000.56 PERS Retirement EE & ER PD 09/15/23 ACH 12017 Vantagepoint Transfer Agents  09/29/2023 9,994.00 Retiree Health Longevity Premiums ‐ PD 10/01/23 ACH 12211 CA. Public Emp Retirement Sys  09/29/2023 109,091.07 Medical Insurance ‐ October 2023 ACH 12260 dba: Mission Square ICMA Retirement Trust ‐ 457  09/29/2023 23,314.46 ICMA 457 Deferred Comp EE & ER PD 09/15/23 ACH 12305 Franchise Tax Board  09/29/2023 36,433.63 State Income Tax & SDI PD 09/15/23 & 09/29/23 ACH 12360 CalPERS 457 Plan  09/29/2023 291.67 PERS 457 Deferred Comp ER PD 09/15/23 ACH 12708 dba: Mission Square ICMA Retirement Trust‐Roth IR  09/29/2023 1,100.00 ICMA Roth IRA PD 09/15/23 & 09/29/23 ACH 12944 Leaf  09/29/2023 91.06 Monthly PD Copier Lease Sept 2023 ACH 14257 Igoe Administrative Services  09/29/2023 157.50 Medical and/or Dependent Care FSA Monthly Participation Fee ACH 11305 Public Employees Retirement System  09/29/2023 72,557.68 PERS Retirement EE & ER PD 09/29/23 127348 10118 Adamson Industries Police Products  09/29/2023 801.66 Safety Equipment 127349 10695 AFLAC  09/29/2023 2,942.24 Supplemental Disability Insurance ‐ September 2023 127350 11219 ak & company  09/29/2023 2,500.00 SB90 Consultant & Claim Services FY 23/24 127351 11882 Alexander's Contract Services Inc  09/29/2023 3,253.87 Water Meter Reading Services Sept 2023 127352 11509 American Industrial Supply  09/29/2023 522.00 Safety Supplies 127353 13569 Jedidiah J. Bickel  09/29/2023 50.00 CVB/LBID Board Stipend 3rd Qtr 2023 127354 14402 Carol A. Burner  09/29/2023 866.66 900 Bello Lease ‐ October 2023 127355 10626 California Highway Adoption Co  09/29/2023 1,050.00 Highway 101 On/Off Ramp Mitigation Sept 2023 127356 14414 California State Disbursement Unit  09/29/2023 584.76 Tax Withholding Order PD 09/29/23 127357 11451 Channel Islands Technology Integrators' Group  09/29/2023 13,010.00 Monthly Help Desk ‐ Sept 2023 127358 12673 Anita Channell  09/29/2023 295.00 M&IE: RIMSCON 10/8 ‐ 10/13/23 127359 14415 CLAD Consulting, Inc. 09/29/2023 29,202.50 On‐Call Inspection Services/2655 Shell Beach Rd PIP/MS4 Permit Compliance /PM, CM & Inspection Emergency Facilities Relocation ‐ Aug 2023
127360 13811 Colbi Technologies, Inc. 09/29/2023 2,500.00 Quality Bidders ‐ Annual Software License 10/10/2023‐10/9/2024 127361 14667 Emilio Cortez  09/29/2023 390.00 Deposit ‐  Chapman Estate Event  9/9/23 127362 12516 County of San Luis Obispo Health Agency  09/29/2023 10,412.50 Animal Shelter Services Q1 FY23/24 127363 11986 Culligan/Central Coast Water  09/29/2023 216.00 Car Wash Filtration 9/18/23 127364 12224 Delta Dental Of California  09/29/2023 7,039.49 Dental Premiums ‐ October 2023 127365 11794 Dimes Media Corporation  09/29/2023 241.00 Advertising 127366 12878 DMA West  09/29/2023 1,200.00 Annual Dues FY24 127367 14344 Mary Elizabeth Douglas  09/29/2023 160.00 Senior Dance Singer 9/11/2023 127368 11222 Drive Customs  09/29/2023 500.00 Vehicle Maintenance 127369 11469 Eikhof Design Group Inc  09/29/2023 10,197.00 Development Review/Wadsworth Storm Drain/Addie St.

Restroom/Stormwater Inspections  ‐ Aug 2023
127370 14325 Engeo Incorporated  09/29/2023 3,403.52 Cliff/Ocean Storm Drain Design/Ocean Blvd ESDC ‐ Aug 2023 127371 13283 Epic Entertainment DJS, Lighting & Photo BoothsLLC  09/29/2023 1,100.00 Clam Festival Emcee 127372 11917 First American Title  09/29/2023 1,000.00 Preliminary Report ‐ Public Safety Facility 127373 14518 Macee Flores  09/29/2023 295.00 M&IE: RIMSCON 10/8 ‐ 10/13/23 127374 12952 GSI Water Solutions Inc  09/29/2023 3,632.80 NCMA Annual Report ‐ Aug 2023 127375 14043 Health & Human Resource Center, Inc. 09/29/2023 130.05 Employee Assistance Program October 2023 127376 12653 Dan Herlihy  09/29/2023 295.00 M&IE: RIMSCON 10/8 ‐ 10/13/23 127377 10376 Hinderliter, de Llamas & Associates  09/29/2023 246.71 Audit Services ‐ Transactions Tax ‐ Qtr1/2023 127378 11706 Shirley Horacek  09/29/2023 480.00 Instructor: Mix your Mediums‐Watercolor and Collage 9/6‐9/20/23 127379 14465 Ian Huff  09/29/2023 295.00 M&IE: RIMSCON 2023 10/8‐10/13/23 127380 14246 Hunter Smith Architecture  09/29/2023 23,150.00 Chapman ADA Restroom CM ‐ Aug 2023 127381 13025 Stacy Jo L. Inman  09/29/2023 269.60 Reimb: JPIA Risk Mgmt. Forum 8/29‐9/1/23 127382 10474 Joseph Wolosz  09/29/2023 6,500.00 Wolosz Parking Lot Lease ‐ Oct 2023 127383 10175 Life‐Assist, Inc. 09/29/2023 168.28 Medical Supplies 127384 14401 Barbara L. Maraist  09/29/2023 866.67 900 Bello Lease ‐ October 2023 127385 13361 Marborg Industries Santa Barbara  09/29/2023 311.81 ADA Portable Restrooms Addie Street  ‐ September 2023 127386 UB*01038 GREGORY MARTINEAU  09/29/2023 258.38 Refund Check 009991‐000, 1150  DOLLIVER 127387 13645 MDN Engineering, LLP  09/29/2023 1,375.00 Bello Bridge Habitat Mitigation Monitoring ‐ Aug 2023 127388 14427 Rubio Medina  09/29/2023 16,957.00 Architectural Design Services ‐ Police Annex ‐ Aug 2023 127389 12960 Med‐Stops Medical Clinic Inc  09/29/2023 200.00 DMV/DOT Physical 127390 14042 Merjan Enterprises, Inc. 09/29/2023 8,160.90 Camera Equipment & Installation ‐ St. Jude Tunnel 127391 12090 Mier Bros. Landscape Products  09/29/2023 170.25 Parks Maintenance 127392 10097 Miners Hardware  09/29/2023 223.01 Maintenance Supplies 127393 10039 New Times  09/29/2023 265.00 Legal Advertising 127394 14343 ODP Business Solutions, LLC  09/29/2023 208.58 Office Supplies 127395 13279 Pacific Central Coast Health Centers  09/29/2023 349.98 Pre‐employment health screening 127396 14523 Pacific Publishers, LLC  09/29/2023 392.00 Tide Books ‐ 2023 127397 11202 Pavement Engineering, Inc. 09/29/2023 14,881.25 Paving Project ESDC ‐ Aug 2023 127398 12912 Pegboard  09/29/2023 544.86 Office Supplies 127399 10633 Pismo Beach Athletic Club Inc  09/29/2023 576.00 PBAC Dues collected for September 2023 127400 12022 Pismo Beach Police Officer's Association  09/29/2023 1,431.38 POA Dues PD 09/15/23 127401 14403 Betty J. Pratt  09/29/2023 866.67 900 Bello Lease ‐ October 2023 127402 12335 Procare Janitorial Supply Inc  09/29/2023 623.77 Janitorial Supplies 127403 14052 Ralph Andersen & Associates  09/29/2023 8,850.00 City Manager Recruitment 2023 127404 13255 Rib Line  09/29/2023 880.88 Neighborhood Event Beachcomber Park 9/29/2023

9.B-6Council Agenda 10-17-2023
Attachment 2
Packet Page 16

City of Pismo Beach
Final Disbursement List Check Date 09/29/2023
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
127405 12108 Santa Maria Tire, Inc. 09/29/2023 99.99 Vehicle Maintenance 127406 11208 SEIU Local 620 AFL/CIO  09/29/2023 938.77 SEIU Dues PD 09/15/23 127407 11208 SEIU Local 620 AFL/CIO  09/29/2023 954.11 SEIU Dues PD 09/29/23 127408 10576 SLOCO Data, Inc  09/29/2023 690.46 Coloring Books for Collateral/Chapman Estate Brochures 127409 14299 Natalia Stilleson  09/29/2023 27.00 Translation Services 127410 14642 Ten Over Studio, Inc  09/29/2023 25,000.00 Stipend for RFQ/RFP for Public Safety Facility 127411 12321 The Gas Company  09/29/2023 1,467.14 Gas Service 8/14 ‐ 9/18/23 127412 13097 The Standard  09/29/2023 1,467.93 Life & Additional Life Insurance Premiums ‐ October 2023 127413 13442 Thorn Run Partners  09/29/2023 4,500.00 Federal Lobbying Services ‐ September 2023 127414 12860 Townsend Public Affairs  09/29/2023 4,000.00 State Lobbying Services ‐ September 2023 127415 13392 Urban Planning Concepts  09/29/2023 8,386.60 In‐house Planning Services Aug 2023 127416 14115 Vanir Construction Mgmt, Inc. 09/29/2023 6,587.00 Owner's Rep & CM‐ Design‐Build Safety Facility July 2023 127417 13073 VSP‐ Vision Service Plan (CA) 09/29/2023 1,693.98 VSP Vision Coverage October 2023 Total:1,070,746.80$

9.B-7Council Agenda 10-17-2023
Attachment 2
Packet Page 17

PISMO BEACH PUBLIC FINANCING AUTHORITY

STAFF REPORT
Agenda Item #9.C
SUBJECT/TITLE:

APPOINTMENT OF SUCCESSOR EXECUTIVE DIRECTOR: PISMO BEACH PUBLIC

FINANCING AUTHORITY
RECOMMENDATION:

Adopt a Resolution of the Board of Directors of the Pismo Beach Public Financing Authority appointing a successor Executive Director.

BACKGROUND:

The Pismo Beach Public Financing Authority (PFA) was created pursuant to a Joint Exercise Powers Agreement dated April 2, 1991, by and between the City of Pismo Beach and the Redevelopment Agency of the City of Pismo Beach. The Agreement provides that "The Authority shall be administered by a Board of five (5) Directors…" and that "The members of the City Council of the City […] shall constitute the Directors of the Authority." Resolution No. PFA-91-2 also established the Rules and Regulations of the Authority.

Section 3.03 provides that "The Board may elect or authorize the appointment of such other officers […] as the business of the Authority may require." Purpose of the PFA
The Authority has an outstanding debt issuance, the 2012 Series Lease Revenue Bonds to support the Wastewater Treatment Facilities and Loan Match refunding.

Current Action
Due to the resignation of the former City of Pismo Beach’s City Manager, who currently holds the Executive Director position of the PFA, the PFA seeks to replace Mr. Lewis as Executive Director with the successor City Manager, Mr. Jorge E. Garcia. The attached Resolution (Attachment 1) appoints Jorge E. Garcia to serve as the PFA’s Executive Director.

Conclusion and Recommendation
Staff recommends that the City Council, convened as the Board of Directors of the Pismo Beach Public Financing Authority, adopt the attached Resolution (Attachment 1) appointing Jorge E. Garcia as the Executive Director.

FISCAL IMPACT:

No direct fiscal impact is associated with the appointment of a successor Executive Director.

ALTERNATIVES:

1. Appoint different persons to the Executive Director position.

Council Agenda 10-17-2023 9.C-1
Packet Page 18

ATTACHMENTS:

1. Resolution
Prepared by: Nadia Feeser, Treasurer Meeting Date: October 17, 2023 Executive Director Approval:

Council Agenda 10-17-2023 9.C-2
Packet Page 19

RESOLUTION NO. PFA-R-2023-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE PISMO BEACH PUBLIC

FINANCING AUTHORITY APPOINTING A SUCCESSOR EXECUTIVE DIRECTOR WHEREAS, the Pismo Beach Public Financing Authority was created pursuant to a Joint Exercise Powers Agreement dated April 2, 1991, by and between the City of Pismo Beach and the Redevelopment Agency of the City of Pismo Beach; and WHEREAS, said Agreement provides that the Authority shall be administered by a Board of five Directors; and
WHEREAS, said Agreement also provides that the members of the City Council of the City, as such members may change from time to time, shall constitute the Directors of the Authority; and
WHEREAS, the Rules and Regulations of the Authority were established by Authority Resolution No. PFA-91-2, adopted by the Board of Directors on April 2, 1991 and Section

3.03 provides that "The Board may elect or authorize the appointment of such other officers […] as the business of the Authority may require; and WHEREAS, due to the resignation of the former City of Pismo Beach’s City Manager, who currently holds the Executive Director position of the PFA, the PFA seeks to replace Mr. Lewis as Executive Director with the successor City Manager, Mr. Jorge E. Garcia.

NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Pismo Beach Public Financing Authority that the following person be appointed to the office set opposite their name below, as Executive Director, who shall hold office for such period, have such authority and perform such duties as are provided in the Rules and Regulations, or as the Board from time to time may authorize or determine:

Executive Director Jorge E. Garcia
UPON MOTION OF Board Member , seconded by Board Member , the foregoing resolution was adopted by the Public Financing Authority of the City of Pismo Beach this 17th day of October 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Council Agenda 10-17-2023 9.C-3
Attachment 1
Packet Page 20

Approved: Attest:
________________________ ________________________
Ed Waage, Chairperson Erica Inderlied, Secretary
Council Agenda 10-17-2023 9.C-4
Attachment 1
Packet Page 21

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.D

SUBJECT/TITLE:

PAID PARKING QUARTERLY UPDATE-FIRST QUARTER OF FISCAL YEAR 2024 RECOMMENDATION:

No action recommended; for information only.

BACKGROUND:

This report provides the City Council and public with information on preliminary actual revenues and expenditures for Fiscal Year (FY) 2024 for the quarter ending September 30, 2023, and the current balance of the Parking Enterprise Fund. This report also provides an update on parking initiatives.

FY 2024 Financial Update
The following table details the preliminary actual revenues and expenditures for the first quarter of FY 2024 compared to the first quarter of FY 2023.

Table 1: Parking Enterprise Fund Revenues & Expenditures through 1st Quarter FY 2024 1st
Quarter Actuals
FY 2023 1st
Quarter Actuals
Variance FY24
v FY23 ($)
V ariance FY24 v
FY23 (%)
July 1st Beginning Fund Balance 6,859,511$ 5,409,268$ 1,450,243$ 26.8%

REVENUES
Parklet Fee 35,286$ (35,286)$ -100.0%
Parking Citations 184,484$ 168,200 16,284 9.7% Interest Earnings 6,455 2,875 3,580 124.5%
Rents & Leases -3,399 (3,399) -100.0%
Parking Kiosks/Meters 886,634 674,816 211,818 31.4%
Parking Permits 2,730 3,850 (1,120) -29.1%
Miscellaneous Revenue 2,463 2,351 112 4.8%
TOTAL REVENUES 1,082,766$ 890,777$ 191,989$ 21.6%

EXPENDITURES
Salaries & Wages 65,226$ 51,677$ 13,549$ 26.2% Benefits 18,466 15,589 2,878 18.5%
Purchased Professional Services 1,603 1,402 201 14.3% Other Purchased Services 17,850 16,054 1,796 11.2%
Operations and Maintenance 20,820 27,090 (6,270) -23.1% Other Expenses 56,112 42,406 13,707 32.3%
TOTAL OPERATING EXPENSES 180,077$ 154,218$ 25,859$ 16.8% NET INCOME / (LOSS) As of June
30, 2023
902,689$ 736,559$ 166,130$ 22.6%
One-time Expenditures 1,318,326$ 4,336$ 1,313,990$ 30303.2% June 30, 2024 Ending Fund
Balance
6,443,874$ 6,141,491$ 302,383$ 4.9%
Carryforward One-time projects -$ 4,043,705$ (4,043,705)$ -100.0% June 30, 2024 Available Ending
Fund Balance
6,443,874$ 2,097,786$ 4,346,088$ 207.2% *FY 2024 Beginning Fund balance is an estimate only.

FY 2024 Available Ending Fund Balance is an estimate assuming only 1 quarter of revenues and expenditures Council Agenda 10-17-2023 9.D-1
Packet Page 22

As shown in Table 1, the preliminary estimate of revenues of the Parking Enterprise Fund at the end of the first quarter of FY 2024 (ending September 30, 2023) totaled $1,082,766, which is 21.6% greater parking revenue compared to the same period in FY 2023 due to increase parking rates and occupancy.

Operating expenses at the end of this same period, which include personnel costs, operating expenses, and contract services, totaled $180,077, which is 16.8% greater than operating expenditures through the first quarter of FY 2023. The projected net operating income (revenues less operating expenses) through the first quarter of FY 2024 is $902,689. After accounting for one-time expenditures of $1,318,326, the projected ending balance of the Parking Enterprise Fund at the end of the first quarter is $6,443,874. Note that the FY 2024 beginning fund balance is an estimate and the resulting FY 2024 available ending fund balance is an estimate assuming only the first quarter revenues and expenditures.

In addition to the ongoing expenses, there are one-time budgeted costs of $4,772,932 for one-time projects. These projects include $2,504,412 for the purchase of property to increase the City’s parking inventory, $1,159,056 for the Police Department Parking Division Substation, $750,000 for paving the parking lots, $260,884 for additional parking meters, $88,398 for the Addie Street Parking and Access Improvements project, $5,085 for the Parking Management Study, $4,000 for a radio system upgrade and reliability project, and $1,097 for other projects.

Parking Management Implementation
Work has been completed to bring forward the Parking Management Plan (PMP) to the City Council on October 17, 2023. The PMP was prepared by Walker Consultants and will incorporate the updated parking meters and will also address alternative topics such as electric bike infrastructure to help ensure the public can enjoy the downtown and the coast. The Parking Advisory Committee has reviewed the PMP and has recommended the City Council approve the document.

As part of the upcoming paving project, parking meters will be installed on Price Street between Pomeroy and San Luis Avenues and the adjacent stub streets. The City Council authorized the purchase of the parking meters on January 17, 2023. Associated with this work, on February 21, 2023, the City Council directed staff to temporarily restripe Price Street with a “double-loaded” center diagonal parking for the summer. This has allowed the community to test the reconfiguration for the season and allow continued business outreach to determine appropriateness for permanent installation. Since the test reconfiguration has been implemented, staff has held four meetings with businesses on Price Street to understand how the system is functioning. On October 3, 2023, the City Council directed staff to implement the “hybrid option” for Price Street, with alternating center diagonal parking and center parallel parking on the “off blocks.” Staff will continue working to implement this direction prior to the 2024 summer season.

As the City concludes the summer months, parking rates will be adjusted in response to the decreased number of vehicles impacting downtown. Staff will continue to monitor and adjust parking rates to encourage parking in less congested areas. The supply of parking Council Agenda 10-17-2023 9.D-2
Packet Page 23

downtown has been positively impacted by the successful lease negotiation of the portion of the Main Street lot known as the Wolosz Lot, returning 76 spaces to the downtown parking supply. It is anticipated that beyond the positive impact to reestablishing the additional inventory, parking revenues for FY 2024 should reflect a full year of net revenues for the Main Street lot.

FISCAL IMPACT:

No fiscal impact is anticipated by receipt of this update.

ALTERNATIVES:

1. Direct staff to return with additional information.

ATTACHMENTS:

None.

Prepared by: Meeting Date: October 17, 2023
Matthew Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Jeff Smith, Chief of Police
Submitted by: Matthew Downing, Community Development Director City Manager Approval:

Council Agenda 10-17-2023 9.D-3
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.E

SUBJECT/TITLE:

NOTICE OF COMPLETION AND ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR TRACT 2114-2, RANCHO PACIFICA – PHASE 2
RECOMMENDATION:

1. Accept the public improvements for Tract 2114-2 as complete and authorize the release of the improvement securities; and

2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion.

BACKGROUND:

Tract 2114-2, also known as Rancho Pacifica – Phase 2, is a residential subdivision consisting of 37 single-family residential lots and 3 open space lots (vicinity map included as Attachment 2). The Subdivision Improvement Agreement and Final Tract Map were previously approved by City Council on May 6, 2003 (R-2003-33).

As required by the Subdivision Improvement Agreement, the owner provided improvement securities to guarantee completion of the improvements, payment for labor and materials, and installation of the tract survey monuments. Since the public improvements are complete and survey monuments have been set, release of the improvement securities is warranted.

Conclusion and Recommendation
Staff recommends the City Council accept as complete the public improvements for Tract 2114-2, authorize the release of the improvement securities, and authorize the City Manager to execute the Notice of Completion (Attachment 1).

FISCAL IMPACT:

There are no immediate fiscal impacts associated with acceptance of the improvements.

Staff time for the project was paid by the Developer’s land development fees.

ALTERNATIVES:

1. Do not accept the public improvements; do not approve the Notice of Completion and provide staff with direction.

ATTACHMENTS:

1. Notice of Completion

2. Vicinity Map
Prepared by: Meeting Date: October 17, 2023
Erin Olsen, Senior Management Analyst
Council Agenda 10-17-2023 9.E-1
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Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:

Council Agenda 10-17-2023 9.E-2
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RECORDING REQUESTED BY:

WHEN RECORDED, RETURN TO:

CITY CLERK

CITY OF PISMO BEACH
760 MATTIE ROAD
PISMO BEACH, CA 93449

NO TRANSFERORS
This document is recorded for the benefit of the City of Pismo Beach, a Municipal Corporation, and is exempt from fee per Government Code Section 27383.

NOTICE OF COMPLETION AND ACCEPTANCE
FOR TRACT 2114-2
NOTICE IS HEREBY GIVEN by the City of Pismo Beach in the County of San Luis Obispo, State of California, as follows:

1.That on the 17th of October 2023, the project hereunder described was considered completed and accepted by the City Council of the City of Pismo Beach.

2.That the description of said project is the construction of public improvements associated with Tract 2114-2, for the City of Pismo Beach.

3.That the name of the political subdivision controlling said project, and the owner of the land upon which the project was constructed, is the City of Pismo Beach, in the County of San Luis Obispo, State of California, whose address is 760 Mattie Road, Pismo Beach, CA 93449.

4.That the name of the owner/contractor on said project is Charles A. Pratt Construction Co., Inc., 3540 Bullock Lane, San Luis Obispo, CA 93401.

5.The name of the Surety on the project is Gulf Insurance Company, 110 West “A”, Suite 1805, San Diego, CA 92101.

I certify (or declare) under penalty of perjury that the foregoing is true and correct.

Date:

Jorge E. Garcia, City Manager
Attest:

Erica Inderlied, City Clerk
Council Agenda 10-17-2023 9.E-3
Attachment 1
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Council Agenda 10-17-2023 9.E-4
Attachment 2
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.F

SUBJECT/TITLE:

AWARD OF CONTRACT TO CLAD CONSULTING, INC. FOR THE POLICE

DEPARTMENT PARKING DIVISION ANNEX BUILDING PROJECT AND THE PUBLIC

SAFETY FACILITY PROJECT
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with CLAD Consulting, Inc. for Construction Management, Inspection and Administration Services in the amount of $148,740 for the Police Department Parking Division Annex Building project and for $85,830 related to the City business operations continuity during the Public Safety Facility project.

BACKGROUND:

On October 3, 2023, the City Council awarded a construction contract to Pre Con Industries, Inc. for construction of the Police Department Parking Division Annex Building project. The project consists of improvements to make the building located at 585 Dolliver Street functional as a downtown location for both the Police Department and Parking Division, primarily to enhance Police response and presence in the downtown area and in part to assure continuity of operations for the Police Department during construction of the Public Safety Facility project. The project also includes one bid alternate consisting of tenant improvements at four other locations also related to ensuring continuity of operations for the Police Department during the construction of the Project. Those locations include 320 Main Street, 330 Main Street, 980 Bello Street, and 760 Mattie Road.

On September 21, 2023 staff issued a formal Request for Proposals (RFP) for Construction Management, Inspection and Administration Services. Three proposals were received on October 5, 2023. The proposals were evaluated by a review panel and CLAD Consulting, Inc. (CLAD) was selected to perform the work based on the following:
Understanding the scope of work to be performed
Methods, schedule and procedures to be used
Management, personnel and experience
Consultation and coordination with the City of Pismo Beach CLAD’s cost proposal for construction management, inspection and administration services is provided as Attachment 1.A.

Conclusion and Recommendation
Staff recommends the Council adopt the Resolution provided as Attachment 1 authorizing the City Manager to enter into a Professional Services Agreement (Attachment 2) with CLAD in the amount of $234,570 for Construction Management, Inspection and Administration Services.

Council Agenda 10-17-2023 9.F-1
Packet Page 29

FISCAL IMPACT:

The fiscal impact of adopting the subject Resolution is $234,570 for the CLAD professional services agreement. As part of the cost proposal for the agreement, $148,740 is for the Police Department Parking Division Annex Building and $85,830 is for Bid Alternate 1, which consists of tenant improvements at four other locations related to City business operations continuity during the Public Safety Facility Project.

Police Department Parking Division Annex Building project The FY 2024 Capital Projects Fund budget for the Annex Building is $1,630,074. With the estimated construction cost of $1,378,000 there is a remaining budget of $251,570 to support the proposed CLAD agreement.

Current Project Funding for Police Department Parking Division Annex Building FY 2024 Capital Projects Fund Budget $1,630,074
Construction Contract and Contingency $1,378,800
CLAD CM Agreement $148,740
Total Construction Costs $1,527,540
Remaining Budget $102,534
Public Safety Facility Relocation/Business Continuity project In order to ensure the continuity of operations for the Police, Fire, and Tourism & Events Departments during construction of the Public Safety Facility, the construction contract included a bid alternate for tenant improvements at 320 Main Street, 330 Main Street, 980 Bello Street, and 760 Mattie Road. The proposed CLAD agreement includes $85,830 for construction management, inspection and administrative services for this portion of the project. There is sufficient budget in the Public Safety Facility project budget to support this cost.

ALTERNATIVES:

1. Do not award the contract and staff with direction on how to proceed.

ATTACHMENTS:

1. Resolution

1.A CLAD Cost Proposal

2. CLAD Professional Services Agreement
Prepared by: Meeting Date: October 17, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:

Council Agenda 10-17-2023 9.F-2
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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CLAD CONSULTING, INC. FOR

CONSTRUCTION MANAGEMENT, INSPECTION AND ADMINISTRATION
SERVICES IN THE AMOUNT OF $148,740 FOR THE POLICE DEPARTMENT PARKING DIVISION ANNEX BUILDING PROJECT AND FOR $85,830 RELATED TO

THE CITY BUSINESS OPERATIONS CONTINUITY DURING THE PUBLIC SAFETY

FACILITY PROJECT
WHEREAS, on October 3, 2023, the City Council awarded a construction contract to Pre Con Industries, Inc. for construction of the Police Department Parking Division Annex Building project; and
WHEREAS, the project consists of improvements to make the building located at 585 Dolliver Street functional as a downtown location for both the Police Department and Parking Division and one bid alternate consisting of tenant improvements at four other locations also related to ensuring continuity of operations for the Police Department during the construction of the Public Safety Facility Project; and WHEREAS, staff issued a formal Request for Proposals (RFP) for Construction Management, Inspection and Administration Services; and WHEREAS, three proposals were received on October 5, 2023 and evaluated by a review panel; and
WHEREAS, CLAD Consulting, Inc. (CLAD) was selected to perform the work based on the following:
• Understanding the scope of work to be performed
• Methods, schedule and procedures to be used
• Management, personnel and experience
• Consultation and coordination with the City of Pismo Beach.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Professional Services Agreement with CLAD Consulting, Inc. for Construction Management, Inspection and Administration Services in the amount of $148,740 for the Police Department Parking Division Annex Building project and $85,830 related to the City business operations continuity during the Public Safety Facility project (cost exhibit provided as Exhibit A).

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 17th day of October 2023, by the following vote:

Attachment 1
Council Agenda 10-17-2023 9.F-3
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AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-17-2023 9.F-4
Attachment 1
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Pismo PD Parking Division Annex
October 5, 2023
Eric Eldridge, P.E.

City of Pismo Beach
760 Mattie Road
Pismo Beach, CA 93449
Project Name: Construction Management, Inspection & Administration Services for the Police Department Parking Division Annex Building Project - Fee Dear Eric,
Below you will find our proposed time and materials, not to exceed fees for the base bid and bid alternates. Enclosed is our fee breakdown detailing tasks, estimated hours, employee rates, and the fee totals. Should any revisions to the cost estimate (project duration, tasks, etc.) be requested before contract execution, you will find CLAD to be extremely responsive in fulfilling the City’s requests.

Time and Materials, Not to Exceed Fees:

Base Bid (585 Dolliver): $148,740
Bid Alternate No. 1 (Main St, Bello St, Mattie Rd): $85,830 Total: $234,570
We thank you again for the opportunity to propose on this project and look forward to working with you.

Sincerely,
CLAD Consulting, Inc.

L. Alberto Lopez, RCE, QSD/P
Principal
805-440-0885
Schedule Attachment 1.A
Council Agenda 10-17-2023 9.F-5
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Date: 10/5/23 Pismo PD Annex RFP
2023 Rates 150 105 120
Item Co
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Co
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i
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a
t
o
r
Total
% of Total
Project Costs
(Engineering)
HRS HRS HRS HRS $$
Base Bid $148,740 63%
Project set up, submittals 32 16 $6,480
Onsite Construction (140 working days)700 300 $136,500
Project Close Out 16 32 $5,760
$0
$0
$0
$0
$0
$0
$0
$0
Geotechnical Inspections $0 0%
$0
$0
Bid Alternates $85,830 37%
Project Set up, submittals, permitting 8 8 300 $38,040
Onsite Construction 200 150 $45,750
Project Close Out 8 8 $2,040
$0
$0
$0
$0
Task 4 $0 0%
$0
$0
$0
$0
$0
$0
$0
$0
$0
Task 5 $0 0%
$0
$0
Task 6 $0 0%
$0
$0
$0
Total 964 514 300 0 0
$234,570
Council Agenda 10-17-2023 9.F-6
Attachment 1.A
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Vendor Agreement (Rev. 2/2/2018)

CITY OF PISMO BEACH

VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and CLAD Consulting, Inc. (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

RECITALS:

CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:

Construction Management, Inspection and Administration
VENDOR represents and warrants that it is qualified to perform those services.

AGREEMENT:

I. SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.

VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner. Extra work beyond that described in the Scope of Services is not authorized without the express written approval of CITY. VENDOR shall request and receive written approval prior to performing any extra work. Any work beyond that reflected in the approved Scope of Services shall not be compensated by CITY unless prior written approval was provided under this paragraph. CITY’s City Manager may approve additional work not to exceed thirty thousand dollars ($30,000.00). Any additional work in excess of this amount shall be approved by the City Council. To the extent that Exhibit A is a proposal from VENDOR, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to by CITY in writing.

II. TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through June 30, 2024. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.

III. COMPENSATION
A. VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule attached hereto as Exhibit B. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of two hundred thirty four thousand five hundred seventy dollars ($234,570), unless otherwise first approved in writing by CITY.

Should this AGREEMENT be extended pursuant to Section II, VENDOR’s fee may be 2 of 12
Vendor Agreement (Rev. 2/2/2018)
adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT.

B. Schedule of Payment
VENDOR will submit invoices monthly for actual services performed and associated expenses.

Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If CITY disputes any of VENDOR’s fees it shall give written notice to VENDOR within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefor.

IV. TERMINATION OF AGREEMENT
A. CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon VENDOR at least ten (10) days' prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If CITY suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.

B. In the event this AGREEMENT is terminated pursuant to this Section, CITY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this Section, VENDOR will submit an invoice to CITY pursuant to Section III.

V. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, "acts of God," inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.

VI. RETENTION OF FUNDS
VENDOR authorizes CITY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of VENDOR’s acts or omissions in performing or failing to perform VENDOR’s obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect CITY as elsewhere provided in this AGREEMENT.

Attachment 2
Council Agenda 10-17-2023 9.F-7
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Vendor Agreement (Rev. 2/2/2018)
VII. CITY REPRESENTATIVE
The Engineering Manager is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are required by CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.

VIII. VENDOR REPRESENTATIVE(S)
The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.

IX. INDEPENDENT CONTRACTOR
VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

X. BUSINESS LICENSE
VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.

XI. OTHER LICENSES AND PERMITS
VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.

XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.

B. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. VENDOR shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the 4 of 12
Vendor Agreement (Rev. 2/2/2018)
services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. VENDOR hereby grants to CITY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by VENDOR in the course of providing the services under this AGREEMENT.

C. All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of CITY, whether the work for which they are made be executed or not. In the event this AGREEMENT is terminated, and at the end of the term of this AGREEMENT, all such plans, studies, sketches, drawings, electronic documentation, reports, and specifications shall be delivered immediately to CITY. VENDOR may retain one copy of each document for VENDOR’S records, but shall have no proprietary rights to them. CITY agrees to indemnify VENDOR against any damages caused by the unauthorized re-use of said documents.

XIII. INDEMNIFICATION
A. Non-design, non-construction Professional Services:

To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

B. Non-design, construction Professional Services:

To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

Attachment 2
Council Agenda 10-17-2023 9.F-8
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5 of 12
Vendor Agreement (Rev. 2/2/2018)
C. Design Professional Services:

In the event VENDOR is a "design professional," and the Scope of Services require VENDOR to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) VENDOR shall indemnify, defend and hold harmless CITY and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.

D. Payment by CITY is not a condition precedent to enforcement of the indemnities in paragraph A, B, or C. In the event of any dispute between VENDOR and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of CITY or its officers, employees, or agents, VENDOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 13 shall survive completion of VENDOR’s services or the termination of this AGREEMENT.

XIV. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES

No elected official, officer, employee, or agent of CITY will be personally liable to VENDOR, in the event of any default or breach by CITY or for any amount that may become due to VENDOR.

XV. INSURANCE

A. Without limiting VENDOR’s indemnification of CITY, and prior to commencement of the Scope of Services, VENDOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.

1. General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

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2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

3. Workers’ compensation insurance. VENDOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000), as required by law.

4. VENDOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

5. Errors and Omissions/Professional Liability. VENDOR shall maintain a policy of professional liability insurance written on a claims-made basis in an amount not less than $1,000,000. VENDOR shall also procure and pay for appropriate tail coverage for a minimum of three years following completion of the Scope of Services to cover any errors or omissions occurring during the Term. In the alternative, VENDOR may elect to obtain equivalent coverage on an occurrence basis. CITY’s Risk Manager or City Attorney may waive the requirement of professional liability insurance if he/she determines that such a policy is not commercially available to VENDOR. If such a policy is commercially available, additional cost to VENDOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived.

B. Other provisions or requirements:

1. Proof of insurance. VENDOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.

2. Duration of coverage. VENDOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by VENDOR, its agents, representatives, employees, or subconsultants.

3. Primary/noncontributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by VENDOR or Attachment 2
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CITY will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, CITY may terminate this AGREEMENT as provided in paragraph IV.

5. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.

6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officials, agents, officers, employees, and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

7. Enforcement of contract provisions (non-estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform VENDOR of non- compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.

8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.

9. Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event VENDOR’s policy of insurance cannot be endorsed to provide this notice of cancellation, VENDOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.

10. Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees, and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach." CITY need not be named as an additional insured on professional liability insurance policies.

11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement

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of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.

12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

13. Pass-through clause. VENDOR agrees to ensure that its sub-consultants, sub- contractors, and any other party providing any work under the Scope of Services under the direction of VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in performing work under the Scope of Services will be submitted to CITY for review.

14. CITY’s right to revise specifications. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving VENDOR ninety (90) days' advance written notice of such change. If such change results in substantial additional cost to VENDOR, CITY and VENDOR may renegotiate VENDOR’s compensation.

15. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.

16. Timely notice of claims. VENDOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

17. Additional insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Scope of Services.

XVI. SUBCONTRACTORS

Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:

A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to CITY;

B. Present to CITY the form of subcontract that will be used with the subcontractor for CITY’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained in paragraph XII of this AGREEMENT and must specifically name CITY as an indemnified party; and

C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming CITY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by CITY's Risk Manager as provided in paragraph XXV below.

Attachment 2
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XVII. CONFLICT OF INTEREST

No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.

No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

XVIII. NOTICE

All notices, requests, demands, or other communications under this AGREEMENT will be in writing.

Notice will be sufficiently given for all purposes as follows:

A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.

B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice; notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.

C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.

D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.

E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non- business day.

Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.

F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address or fax number that is not provided to the other party will not void delivery of any notice under this AGREEMENT, and delivery to the last known address or fax number shall be deemed sufficient for notice under this AGREEMENT.

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XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING

This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.

The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.

XX. INTERPRETATION

The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.

XXI. SEVERABILITY

If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.

XXII. TIME OF ESSENCE

Time is of the essence in the performance of this AGREEMENT.

XXIII. GOVERNING LAW; JURISDICTION

This AGREEMENT will be administered and interpreted under the laws of the State of California.

Jurisdiction of and venue for any litigation arising from the AGREEMENT will be in the Superior Court of the San Luis Obispo County, or in the United States District Court for the Central District of California.

XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS

VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.

XXV. WAIVER OF BREACH

No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.

XXVI. ATTORNEY’S FEES

Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party Attachment 2
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will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.

XXVII. EXHIBITS

All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.

In the event of any conflict between the terms of this AGREEMENT and the terms of an exhibit, the terms of this AGREEMENT shall control. Notwithstanding the foregoing sentence, the provisions of Section XIII of this AGREEMENT shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this AGREEMENT, even if such exhibit purports to affect the provisions of Section XIII.

XXVIII. VENDOR’S AUTHORITY TO EXECUTE

The persons executing this AGREEMENT on behalf of the VENDOR warrant that:

A. the VENDOR is duly organized and existing under the appropriate State laws; B. they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; C. by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and
D. entering into this AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.

XXIX. INTEGRATION; AMENDMENT

This AGREEMENT represents the entire understanding of CITY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.

Signatures begin on next page.

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CITY:

City of Pismo Beach, a Municipal Corporation

Signed:

Name: Benjamin A. Fine, P.E.

Title: Director of Public Works/City Engineer
Dated: ________________________________

Signed:

Name: Jorge E. Garcia
Title: City Manager
Dated: ________________________________

Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449

ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk

APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

CLAD Consulting, Inc.

Signed:

Name: ________________________________
Title: _________________________________
Dated: ________________________________

Address for giving notice (See Section XVIII):
______________________________________
______________________________________

Email address for official communications:
______________________________________

Vendor Representative (See Section VIII):

Name/Title: ____________________________

Attachments:

Exhibit A: Scope of Service
Exhibit B: Compensation Schedule
Attachment 2
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Pismo PD Parking Division Annex
October 5, 2023
Eric Eldridge, P.E.

City of Pismo Beach
760 Mattie Road
Pismo Beach, CA 93449
Project Name: Construction Management, Inspection & Administration Services for the Police Department Parking Division Annex Building Project - Fee Dear Eric,
Below you will find our proposed time and materials, not to exceed fees for the base bid and bid alternates. Enclosed is our fee breakdown detailing tasks, estimated hours, employee rates, and the fee totals. Should any revisions to the cost estimate (project duration, tasks, etc.) be requested before contract execution, you will find CLAD to be extremely responsive in fulfilling the City’s requests.

Time and Materials, Not to Exceed Fees:

Base Bid (585 Dolliver):$148,740
Bid Alternate No. 1 (Main St, Bello St, Mattie Rd): $85,830 Total: $234,570
We thank you again for the opportunity to propose on this project and look forward to working with you.

Sincerely,
CLAD Consulting, Inc.

L. Alberto Lopez, RCE, QSD/P
Principal
805-440-0885
&YIJCJU
"

#
Date: 10/5/23 Pismo PD Annex RFP
2023 Rates 150 105 120
Item Co
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Ma
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Total
% of Total
Project Costs
(Engineering)
HRS HRS HRS HRS $ $
Base Bid $148,740 63%
Project set up, submittals 32 16 $6,480
Onsite Construction (140 working days)700 300 $136,500
Project Close Out 16 32 $5,760
$0
$0
$0
$0
$0
$0
$0
$0
Geotechnical Inspections $0 0%
$0
$0
Bid Alternates $85,830 37%
Project Set up, submittals, permitting 8 8 300 $38,040
Onsite Construction 200 150 $45,750
Project Close Out 88 $2,040
$0
$0
$0
$0
Task 4 $0 0%
$0
$0
$0
$0
$0
$0
$0
$0
$0
Task 5 $0 0%
$0
$0
Task 6 $0 0%
$0
$0
$0
Total 964 514 300 0 0
$234,570
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.G

SUBJECT/TITLE:

PURCHASE OF NEW FIRE DEPARTMENT ADMINISTRATION VEHICLE
RECOMMENDATION:

Adopt a Resolution authorizing the purchase of one replacement Fire Department Administration vehicle FD181 in the amount of $64,653.13 in Fiscal Year 2024.

BACKGROUND:

The Fiscal Year (FY) 2024 budget includes $75,000 for one 2024 Ford Expedition Max XL 4x4 vehicle, as replacement for a current 2019 Ford Expedition Max XL 4x4 Administration vehicle, FD181.

This vehicle is essential to the Fire Department for administrative services within the city and beyond. The vehicle will be utilized by the Fire Chief to monitor local fire activities as well as travel to meetings and trainings outside of the city. With the purchase of this new vehicle, safety and efficiency will increase in that new vehicles are more reliable, limiting downtime from breakdowns, as well as maintenance and repair costs. New vehicles also allow employees to operate in a safe and effective manner with the additional safety features installed on new vehicles.

Staff was able to find a 2024 Ford Expedition Max XL 4x4 vehicle under the National Auto Fleet Group cooperative government purchasing agreement #091521-NAF (Attachment 2). The City’s Purchasing Policy authorizes “piggyback” purchases such as this one upon recommendation of the City Manager. The National Auto Fleet Group quote is provided as Attachment 1.A.

Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) authorizing the purchase of one replacement Fire Department Administration vehicle in the amount of $64,653.13.

FISCAL IMPACT:

The fiscal impact of approving the attached Resolution is $64,653.13 in the FY 2024 Motor Vehicle Replacement Fund.

FY 2024 Motor Vehicle Replacement Fund Budget $75,000.00 One 2024 Ford Expedition Max XL 4x4 $59,596.64
Sales Tax $4,618.74
Tire Fee $8.75
Transport Fee $429.00
Total $64,653.13

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Remaining Budget $10,346.87
The remaining funds will be used to outfit the vehicle with the necessary equipment, electronics, decals, etc.

ALTERNATIVES:

1. Do not adopt the Resolution; provide staff with direction on how to proceed.

ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: National Auto Fleet Group Quote

2. Cooperative Government Purchasing Agreement
Prepared by: Meeting Date: October 17, 2023
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE PURCHASE OF ONE REPLACEMENT FIRE DEPARTMENT ADMINISTRATION VEHICLE FD181 IN THE AMOUNT OF $64,653.13 IN FISCAL YEAR 2024
WHEREAS, the Fiscal Year 2024 budget includes $75,000 for one 2024 Ford Expedition Max XL 4x4 vehicle, as replacement for a current Ford Expedition Max XL 4x4 Administration vehicle, FD181; and
WHEREAS, this vehicle is essential to the Fire Department for administrative services and will be utilized by the Fire Chief to monitor local fire activities; and WHEREAS, staff was able to find a 2024 Ford Expedition Max XL 4x4 vehicle under the National Auto Fleet Group cooperative government purchasing agreement #091521- NAF.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of one replacement Fire Department Administration vehicle, FD181, in the amount of $64,653.13 in Fiscal Year 2024 (quote provided as Exhibit A).

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 17th day of October 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1

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Attachment 1.A

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Attachment 1.A

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Attachment 1.A

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Attachment 1.A

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Attachment 1.A

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Attachment 1.A

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Attachment 1.A

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Attachment 1.A

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091521-NAF

Rev. 3/2021 1

Solicitation Number: RFP #091521

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 






 






091521-NAF

Rev. 3/2021 2

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be 






 






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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; 






 






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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 






 






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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:








 






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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 






 






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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.







 






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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 






 






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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3.Use; Quality Control.
a.Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b.Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B.PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C.MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D.ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.







 






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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A.PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1.Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2.Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3.Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B.DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1.Nonperformance of contractual requirements, or

2.A material breach of any term or condition of this Contract. 






 






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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE
A.REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1.Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2.Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3.Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 






 






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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4.Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5.Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C.ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 






 






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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.








 






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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 






 






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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names 






 






091521-NAF

Rev. 3/2021 16

of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 






 






Attachment 2

9.G-19Council Agenda 10-17-2023
Packet Page 60

091521-NAF

Rev. 3/2021 17

and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.








 






091521-NAF

Rev. 3/2021 18

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group

By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager

Date: ________________________

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________








 



























Attachment 2

9.G-20Council Agenda 10-17-2023
Packet Page 61

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9.G-21Council Agenda 10-17-2023
Packet Page 62

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Attachment 2

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC







 






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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC







 






Attachment 2

9.G-23Council Agenda 10-17-2023
Packet Page 64

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC







 






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Attachment 2

9.G-24Council Agenda 10-17-2023
Packet Page 65

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC







 






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Attachment 2

9.G-25Council Agenda 10-17-2023
Packet Page 66

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Attachment 2

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Packet Page 67

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Attachment 2

9.G-27Council Agenda 10-17-2023
Packet Page 68

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Attachment 2

9.G-28Council Agenda 10-17-2023
Packet Page 69

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.H
SUBJECT/TITLE:

SETTLEMENT AGREEMENT WITH PISMO BEACH SELF STORAGE, LP
RECOMMENDATION:

Adopt a Resolution approving a Settlement Agreement with Pismo Beach Self Storage, LP, and authorizing the City Manager to execute the Agreement on behalf of the City.

BACKGROUND:

In 2019, Pismo Beach Self-Storage, L.P. (PBSS) brought a lawsuit against the City to challenge the City’s adoption of Resolution R-2018-030, which set the development impact fees payable by PBSS for its self-storage facility on Five Cities Drive. PBSS objected to the fees imposed on its project by the City’s conditions of approval, so PBSS paid for a new nexus study to determine impact fees specifically for self-storage uses.

The City’s prior impact fee study did not have a specific category for self-storage uses, and the prior fees were imposed under the closest analogue, retail/office use. The City Council adopted the new impact fee study with Resolution R-2018-030, establishing impact fees for self-storage land uses. PBSS did not agree with those fees, either. PBSS filed suit in San Luis Obispo Superior Court, successfully challenging the impact fees via a petition for a writ of mandate. The City thereafter refunded $889,254.67 to PBSS for its development impact fees, plus interest.

Following the City’s payment of the judgment in the first lawsuit, a new dispute arose between PBSS and the City over the impact fees, and the building permit and inspection fees PBSS owed for Phase 1 of the self-storage project. PBSS filed a new lawsuit against the City contesting PBSS’s obligation to pay any fees to the City for Phase 1. On September 5, 2023, PBSS and the City engaged in a voluntary mediation before the Honorable Martin Tangeman, Retired Justice of the California Court of Appeal, at which time the parties agreed to a settlement framework that involves PBSS paying the City $400,000 upon execution of a settlement agreement. The settlement agreement also provides that PBSS will pay the City $441,000 in impact fees and other fees for a proposed modification to Phase 2 of the project. The modification would involve changing the approved use from industrial condominiums to recreational vehicle storage in Phase

2. There would also be a change from retail use to additional self-storage use in Phase

3. PBSS would be required to pay impact fees for self-storage use, indoor water use only and normal City building permit and inspection fees for Phase 3. Finally, the settlement agreement provides that the City will process a development agreement for the project to allow the changes to Phases 2 and 3. PBSS would then process Phases 2 and 3 of the project through the City’s normal development review process.

The proposed settlement would end several years of litigation over the project. It would also provide certainty about the nature of the remaining development on the property, as well as the impact fees that PBSS would be obligated to pay for its development on Phases 2 and 3.

Council Agenda 10-17-2023 9.H-1
Packet Page 70

Council Agenda 10-17-2023 9.H-2
Conclusion and Recommendation
Staff recommends that the Council adopt a Resolution (Attachment 1) approving the settlement agreement (Attachment 1.A) and authorizing the City Manager to execute the agreement on behalf of the City.

FISCAL IMPACT:

The fiscal impact of adopting the attached Resolution is an additional $400,000 of revenue in the FY 2024 General Fund, and $441,000 to be distributed into various impact fee accounts for Phase 2 of the project. The amount of impact fees and other fees payable for Phase 3 will be dependent on the size of the self-storage facility proposed by PBSS and the timing of development.

ALTERNATIVES:

1.Do not adopt the resolution; provide direction to staff.

2.Modify as appropriate and approve staff’s recommendations.

ATTACHMENTS:

1. Resolution

1.A. Exhibit A to Resolution: Settlement Agreement
Meeting Date: October 17, 2023 Submitted by:

Dave Fleishman, City Attorney
City Manager Approval:

Packet Page 71

RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA APPROVING A SETTLEMENT AGREEMENT WITH PISMO BEACH

SELF-STORAGE, LP, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT ON BEHALF OF THE CITY
WHEREAS, in 2019, Pismo Beach Self-Storage, LP (PBSS) brought a lawsuit against the City of Pismo Beach to challenge the City’s adoption of Resolution R-2018-030, which set the development impact fees payable by PBSS for its self-storage facility on Five Cities Drive; and
WHEREAS, PBSS successfully challenged the impact fees via a petition for a writ of mandate; and
WHEREAS, the City thereafter refunded $889,254.67 to PBSS for its development impact fees, plus interest; and
WHEREAS, following the City’s payment of the judgment in the first lawsuit, a new dispute arose between PBSS and the City over the impact fees, and the building permit and inspection fees PBSS owed for Phase 1 of the self-storage project; and WHEREAS, PBSS filed a new lawsuit against the City contesting PBSS’s obligation to pay additional development impact fees to City for Phase 1; and WHEREAS, on September 5, 2023, PBSS and the City engaged in a voluntary mediation before the Honorable Martin Tangeman, Retired Justice of the California Court of Appeal, at which time the parties agreed to a settlement framework; and WHEREAS, the City and PBSS have agreed to resolve the lawsuit through a settlement agreement and by processing a development agreement to allow PBSS to develop its property as recreational vehicle parking and additional self-storage facilities.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby approves the Settlement Agreement substantially in the form attached hereto as Exhibit A, and authorizes the City Manager to execute the agreement on behalf of the City.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 17th day of October 2023, by the following vote:

AYES:

NOES:

ABSENT:

Council Agenda 10-17-2023 9.H-3
Attachment 1
Packet Page 72

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 10-17-2023 9.H-4
Attachment 1
Packet Page 73

SETTLEMENT AGREEMENT AND MUTUAL RELEASE
This Settlement Agreement and Mutual Release (“Agreement”) is entered into as of this ____ day of October, 2023 (“Effective Date”) and is made by and between Pismo Beach Self-Storage, LP (“PBSS”), and the City of Pismo Beach, a California general law city (the “City”). PBSS and the City are hereinafter referred to individually as a “Party,” and collectively as the “Parties.”

RECITALS
WHEREAS, PBSS is the owner of real property located at 100 Five Cities Drive within the City (the “Property”).

WHEREAS, in 2008, PBSS applied for and received land use approvals to construct a three-phase development project that included a self-storage facility (“Phase 1”), industrial condominiums (“Phase 2”) and a retail site (“Phase 3”).

WHEREAS, PBSS has, as of the date of this Agreement, constructed Phase 1 on the Property, but to date, PBSS has not constructed either Phase 2 or Phase 3.

WHEREAS, subsequent to the 2008 land use approvals, a dispute arose between the Parties as to the impact fees owed by PBSS for development of Phase 1.

WHEREAS, PBSS subsequently filed litigation against City in San Luis Obispo Superior Court under Case No. 18CV0535, alleging various claims against City over City’s application of development impact fees to Phase 1 (the “First Lawsuit”).

WHEREAS, PBSS obtained judgement in its favor in the First Lawsuit, and City refunded to PBSS $889,254.67, plus interest.

WHEREAS, following City’s payment of the judgment in the First Lawsuit, a new dispute arose between the Parties over the impact fees, and building permit and inspection fees PBSS owed for Phase 1.

WHEREAS, PBSS filed a new lawsuit against City in San Luis Obispo Superior Court under Case No. 23CV0201, contesting PBSS’s obligation to pay the newly assessed development impact fees to City for Phase 1 (the “Second Lawsuit”), and the City’s refusal to consider PBSS’s requested modification of Phase 2. Together, the First Lawsuit and the Second Lawsuit and any claims that could have been raised therein are referred to as the “Dispute”.

WHEREAS, for Phase 2, PBSS asserted that it intended to revert back to the historical use of RV storage and began preparatory work on Phase 2 for that purpose, but on April 26, 2022, the City issued a stop work order on those improvements.

Council Agenda 10-17-2023 9.H-5
Attachment 1.A
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WHEREAS, the City requested, and PBSS submitted, an application for modification of the approved use of Phase 2 from industrial buildings to RV storage, but City refused to process the application pursuant to Pismo Beach Municipal Code Section

17.133.060.

WHEREAS, PBSS and the City have communicated through legal counsel during the period following the filing of the Second Lawsuit, and the Parties engaged in a voluntary mediation on September 5, 2023 before the Honorable Martin Tangeman, Retired Justice of the California Court of Appeal.

WHEREAS, during the mediation, the Parties reached a settlement wherein the Parties agreed that PBSS will pay City a total of $400,000 in exchange for City’s agreement to process and adopt a development agreement, as well as other consideration between the Parties, as more fully set forth herein, to resolve the Dispute.

WHEREAS, the Parties now desire to memorialize the terms of their settlement by this Agreement and to resolve all claims which may exist between them arising out of and relating to the Dispute.

NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is hereby agreed as follows:

AGREEMENT

1.Payment of the Settlement Amount. Within thirty (30) calendar days of the Effective Date, PBSS shall pay to City in one lump sum the amount of Four Hundred Thousand Dollars ($400,000.00). Upon receipt of this payment and confirmation of the validity of the funds by City’s bank, City shall confirm to PBSS in writing that PBSS’s obligations to pay impact fees, building permit and inspection fees, and other related fees ordinarily due and payable at the time a building permit is obtained, are fully satisfied for Phase 1. PBSS shall also file an acknowledgment of satisfaction of judgment in full in the First Lawsuit.

2.Development Agreement.
a.As additional consideration for this Agreement, City agrees to accept and process PBSS’s application for a development agreement (“Development Agreement”) to modify the approvals for Phase 2 and Phase 3, to allow for recreational vehicle parking with no outdoor water use on the portion of the property previously approved for industrial condominiums (“New Phase 2”), and to allow for an additional self-storage facility not to exceed forty thousand square feet on the portion of the property previously approved for retail use (“New Phase 3”).

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b. The Development Agreement shall set forth the duration of the Development Agreement, the permitted uses for the portion of the Property subject to the Development Agreement, the density or intensity of the permitted uses, site plans, elevations, floor plans, provisions for reservation or dedication of land for public purposes, if any, and any other provisions required by state law. c.The Development Agreement shall also state that PBSS’s total obligation to City for building permit, inspection, development impact fees, and any other regularly assessed City fees for New Phase 2 shall be four hundred forty-one thousand dollars ($441,000.00), payable in one lump sum at the time the last discretionary permit for New Phase 2 is issued to PBSS by City. d. The Development Agreement shall also state that PBSS shall have six months after the City’s issuance of the final discretionary permits for New Phase 3 to obtain building permits with development impact fees for New Phase 3 fixed at six thousand seven hundred sixty-one dollars ($6,761.00) per one thousand square feet of self-storage development or portion thereof with no outdoor water use. Thereafter, the impact fees applicable to New Phase 3 shall be annually increased by a cost escalator equal to the Consumer Price Index for the Los Angeles-Long Beach-Anaheim area, all urban consumers, all items (CPI-U) for the month most recently published preceding the building permit issuance date over the same month in the preceding year(s). PBSS’s obligation to City for building permit and inspection fees for New Phase 3 shall be those fees in effect at the time building permits are issued for New Phase 3. e.Not later than ten days after the effective date of the Development Agreement, PBSS shall file a request for dismissal, with prejudice, of the entire action in the Second Lawsuit.
f.The Parties agree that, notwithstanding the fact that the Property is located in the Coastal Zone and is therefore not subject to Chapter 17.48 of the Pismo Beach Municipal Code, the Development Agreement shall be processed using the procedures set forth in Chapter 17.48. PBSS shall not be required to pay a processing fee for submitting the Development Agreement application pursuant to Section 17.48.020(C). All other requirements under the City’s Coastal Zoning Code, Local Coastal Plan and state law shall otherwise be applicable to approvals for New Phase 2 and New Phase 3.

3.Release by the City. The City hereby and forever releases PBSS, and its respective insurers, attorneys, successors, assigns, heirs, transferees, agents, principals, officers, directors, employees, shareholders, members, co-venturers, partners, affiliates, subsidiaries, and representatives from any and all claims, demands, damages, debts, Council Agenda 10-17-2023 9.H-7
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liabilities, accounts, obligations, costs, expenses, liens, and judgments of every kind and nature, whether known or unknown, suspected or unsuspected, relating to or otherwise arising out of the relating to or otherwise arising out of the First Lawsuit regarding Phase 1 only pending approval of the Development Agreement at which time the Dispute is deemed released.

4. Release by PBSS. PBSS hereby and forever releases the City, and its respective insurers, attorneys, successors, assigns, heirs, transferees, agents, principals, elected officials, officers, directors, employees, and representatives from any and all claims, demands, damages, debts, liabilities, accounts, obligations, costs, expenses, liens, and judgments of every kind and nature, whether known or unknown, suspected or unsuspected, relating to or otherwise arising out of the First Lawsuit regarding Phase 1 only pending approval of the Development Agreement at which time the Dispute is deemed released.

5. Waiver of Civil Code Section 1542. This provision shall become effective upon approval of the Development Agreement contemplated by this Agreement. It is understood and agreed that this is a full and final release applying to all known, unknown, anticipated and unanticipated injuries, losses, expenses and damages arising out of or related to the relating to or otherwise arising out of the Dispute and is intended to be as broad as possible as to any and all claims that the City may have against PBSS relating to the Dispute and any and all claims PBSS may have against the City relating to the Dispute, whether specifically set forth herein or not. The Parties understand California Civil Code Section 1542, and expressly waive its provisions, which provides as follows:

Section 1542. General Release - Claims Extinguished.

A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.

The Parties acknowledge and agree that the foregoing waiver of the provisions of Section 1542 of the California Civil Code was separately bargained for.

6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the respective grantees, transferees, successors, assigns, employees, and agents of each Party to this Agreement to the extent permitted by law.

7. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.

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8.Severability. The provisions of this Agreement are severable, and if any one or more provisions may be determined judicially unenforceable, in whole or in part, the remaining provisions and any partially unenforceable provisions, to the extent enforceable, shall nevertheless be binding upon and enforceable against the Parties hereto to the extent they may reasonably be enforced apart from that which is invalidated.

9.Attorney’s Fees and Costs. Each Party shall bear its own attorney’s fees and costs arising from the Dispute. If any claim, controversy, or action arises out of or relates to this Agreement following the Effective Date, the prevailing party in such action shall be entitled to recover reasonable attorneys’ fees, costs, and expenses in addition to all other appropriate relief.

10.Controlling Law and Venue. This Agreement shall be governed and construed in accordance with the laws of the State of California. Venue for any action commenced regarding the terms, interpretation, or enforcement of this Agreement shall be in the Superior Court for the County of San Luis Obispo, California.

11.No Amendment. This Agreement may not be altered, amended, modified, or otherwise changed in any respect, except by a writing signed by all Parties to this Agreement.

12.Authorizations. The undersigned, by their signatures, represent and warrant that they are authorized agents of their respective entities and are authorized to execute this Agreement.

13.No Admission of Liability. It is expressly understood and agreed that this Agreement is being made solely for the purpose of avoiding the expense and inconvenience of further litigation and it is not to be construed as an admission on the part of any Party or of any unlawful or wrongful conduct, or of any liability to any other Party as alleged in the Dispute or otherwise, all of which is expressly denied.

14.Integrated Agreement. This Agreement contains the entire Agreement and understanding between and among the Parties concerning the subject matter of this Agreement and supersedes and replaces all prior negotiations, proposed agreements and agreements, written or oral concerning the subject matter of this Agreement. All Parties acknowledge that no other Party nor any agent or attorney of such Party has made any promise, representation or warranty, express or implied, which is not contained in this Agreement, to induce any other Party into executing this Agreement. All Parties herein further acknowledge that they are not executing this Agreement in reliance on any promise, representation or warranty not contained in this Agreement.

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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date set forth above.

PISMO BEACH SELF-STORAGE, LP
By:
_________________________________
William Kendall, Partner

APPROVED AS TO FORM
By:
_________________________________
Michelle L. Gearhart
Adamski, Moroski, Madden, Cumberland
& Green
Counsel for Pismo Beach Self-Storage,
LP

CITY OF PISMO BEACH
By:
___________________________________
By: Jorge E. Garcia, City Manager

APPROVED AS TO FORM
By:
_________________________________
Dave Fleishman, City Attorney
Richards Watson & Gershon
Counsel for City
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.I
SUBJECT/TITLE:

ACCEPTANCE OF FUNDING AWARD FROM THE DEPARTMENT OF ALCOHOLIC

BEVERAGE CONTROL (ABC) FOR ALCOHOLIC BEVERAGE LAW ENFORCEMENT RECOMMENDATION:

Adopt a Resolution accepting grant funds in the amount of $63,252 from the Department of Alcoholic Beverage Control, and appropriating $63,252 in grant revenues and $63,252 in various expenditures in the General Fund Police Department budget in Fiscal Year 2024.

BACKGROUND:

The Department of Alcoholic Beverage Control (ABC) is an agency of the State of California charged with the regulation of alcoholic beverages. ABC’s mission is to provide the highest level of service and public safety to the people of California through licensing, education, and enforcement. ABC is a department of the Business, Consumer Services, and Housing Agency.

In 1995, ABC embarked on a new and innovative approach to broaden and increase the level of alcoholic beverage law enforcement by working in partnership with cities and counties through a grant assistance project. The mission of the Alcohol Policing Partnership Program (APPP) is to work with law enforcement agencies to develop an effective, comprehensive and strategic approach to eliminating the crime and public nuisance problems associated with problem alcoholic beverage outlets and then institutionalize those approaches within the local police agency.

For the first time, the City applied for grant funding from ABC to participate in this program.

On July 5, 2023, the Police Department received notification of the approval of $63,252 in grant funding. The grant award will financially compensate overtime hours used by the Police Department to enforce regulations of alcoholic beverage sales within the community through education and enforcement actions. All equipment needed, advertising, educational materials, and grant management costs are covered by the terms of the grant.

Some of the activities funded through this grant include but are not limited to: Minor Decoy operations, Shoulder Tap operations, Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) operations, Roll Call briefings, Alcohol Awareness Presentations, and Community Outreach meetings.

Conclusion and Recommendation
Staff recommends that the Council adopt a Resolution (Attachment 1) authorizing the acceptance of grant funds in the amount of $63,252 from the Department of Alcoholic Beverage Control for the prevention of alcohol-related problems at the point of sale, and appropriating $63,252 in grant revenues and $63,252 in various expenditure in the Council Agenda 10-17-2023 9.I-1
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General Fund Police Department budget for FY 2024.The grant agreement is provided as Attachment 2.

FISCAL IMPACT:

The fiscal impact of approving the attached Resolution is an additional $63,252 of grant revenues and $63,252 of expenditures in the FY 2024 General Fund Police Department budget, for a net $0 fiscal impact. This grant does not have a matching funds stipulation, nor are there any recurring costs.

If approved, staff recommends that Council appropriate the following in the FY 2024 General Fund Police Department Budget in the ABC grant:

FY 2023-2024 General Fund Police Department Proposed Budget Adjustments Revenues
State Government Grant Revenues $63,252
Expenditures
Overtime $50,850
Benefits 9,902
Training 2,500
Total Expenditures $63,252
ALTERNATIVES:

1. Do not adopt the resolution; provide direction to staff.

2. Modify as appropriate and approve staff’s recommendations.

ATTACHMENTS:

1. Resolution

2. Department of Alcoholic Beverage Control Agreement
Prepared by: Meeting Date: October 17, 2023
Anthony Hernandez, Sergeant
Submitted by: Jeff Smith, Chief of Police
City Manager Approval:

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RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA ACCEPTING GRANT FUNDS IN THE AMOUNT OF $63,252 FROM

THE DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL, AND
APPROPRIATING $63,252 IN GRANT REVENUES AND $63,252 IN VARIOUS

EXPENDITURES IN THE GENERAL FUND POLICE DEPARTMENT BUDGET IN FISCAL YEAR 2024
WHEREAS, the Department of Alcoholic Beverage Control strives to provide the highest level of service and public safety to the people of California by making available grants to local and state public agencies for programs that help enforce regulations, educate law enforcement officers, businesses, and community members to reduce alcoholic beverage sales violations and eliminate disorderly premises; and WHEREAS, each year, ABC requests applications from more than 3,000 eligible law enforcement agencies outlining the opportunity to participate in the Alcohol Policing Partnership Program and the requirements to compete for available funds; and WHEREAS, the Pismo Beach Police Department applied for one of these grants and has been awarded the amount of $63,252; and
WHEREAS, this funding will allow for additional proactive enforcement of alcohol-related sales violations and disorderly premises, and provide community outreach and education to reduce alcohol-related incidents.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby accepts the grant funds in the amount of $63,252 from the Department of Alcoholic Beverage Control to support the Alcohol Policing Partnership Program as outlined in the Department of Alcoholic Beverage Control Agreement.

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $63,252 in State government grant revenues in the General Fund Police Department budget and $63,252 of expenditures (overtime, benefits, and training) in the General Fund Police Department budget in Fiscal Year 2024.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 17th day of October 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

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Attachment 1
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Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
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Agreement Number: 23-APP34
City of Pismo Beach through the Pismo Beach Police Department

EXHIBIT A

SCOPE OF WORK
I.SCOPE OF WORK
x Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC), Alcohol Policing Partnership program. This program is intended to work with law enforcement agencies to develop an effective, comprehensive and strategic approach to eliminate the crime and public nuisance problems associated with problem alcoholic beverage outlets.
x Contractor agrees to implement ABC’s Minor Decoy, Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) Inspections. These programs target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage drinking and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth access to alcoholic beverages through the education of licensee(s), enforcement intervention and the impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:

1. The operation period of the grant is July 1, 2023 through June 30, 2024.

2. Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by local city and district attorneys.

3. Minor Decoy operations are designed to educate and deter licensed locations from selling/furnishing alcohol to minors. Contractor agrees to conduct Minor Decoy Operations at both “On-Sale” and “Off-Sale” licensed establishments within the operation period of the grant.

4. Shoulder Tap operations are used to detect and deter adult furnishers outside of a licensed business. Contractor agrees to conduct Shoulder Tap Operations at “Off-Sale” licensed locations to apprehend adults that are unaffiliated with the licensed businesses and who are purchasing alcohol for minors outside of the stores within the operation period of the grant.

5. Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) primary goal is to educate licensee’s on alcohol related laws to help reduce alcohol-related crime in and around licensed premises. Contractor agrees to conduct visits and inspections of licensed premises identifying areas of non-compliance at “On-Sale” and “Off-Sale” licensed locations within the operation period of the grant.

II. GOALS AND OBJECTIVES

1. Conduct at least three (3) Minor Decoy operations.

2. Conduct at least three (3) Shoulder Tap operations, including the Statewide Shoulder Tap operation conducted by ABC.

3. Conduct at least two (2) IMPACT operations.

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Agreement Number: 23-APP34
City of Pismo Beach through the Pismo Beach Police Department

4. Conduct at least ten (10) General Enforcement operations.

5. Conduct at least four (4) Roll Call briefings.

6. Conduct at least two (2) Alcohol Awareness Presentations at local schools.

7. Conduct at least one (1) Community Outreach meeting.

8. Provide press/social media releases on grant enforcement activities.

A. To announce the start of the program;
B. At the conclusion of each Minor Decoy Operation has been held (to announce the number of licensed premises who sold to the minor decoy) C. At the conclusion of each Shoulder Tap Operation has been held (to announce the number of adults arrested for purchasing alcoholic beverages for the decoy).

9. Contractor will fax (916) 419-2599 or email each press release to the Department’s Public Information Officer ([email protected]) as soon as it is released.

10. Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will include the following statement: “This project is part of the Department of Alcoholic Beverage Control’s Alcohol Policing Partnership.”
Contractor agrees to complete and submit monthly reports, on a format designed and provided by the Department of Alcoholic Beverage Control due no later than 15th of the following month.

III. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:

Pismo Beach Police Department
Anthony Hernandez, Sergeant
1000 Bello Street
Pismo Beach, CA 93449
(805) 773-2208
[email protected]
Department of Alcoholic Beverage Control
Brandon Shotwell, Supervising Agent in Charge
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2329
[email protected]
Direct all fiscal inquiries to:

Pismo Beach Police Department
Jim Lewis, City Manager
760 Mattie Road
Pismo Beach, CA 93449
(805) 773-7007
[email protected]
Department of Alcoholic Beverage Control
Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
[email protected]
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Agreement Number: 23-APP34
City of Pismo Beach through the Pismo Beach Police Department

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
x For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of Alcoholic Beverage Control agrees to pay a monthly payment of approved reimbursable costs per the Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs. x Invoices shall clearly reference this contract number (23-APP34) and must not exceed the contract total authorized amount of $63,252.00. Invoices are to be submitted by the 15th of every month, on the prescribed form designed by the Department of Alcoholic Beverage Control.

Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grant Coordinator
3927 Lennane Drive
Sacramento, California 95834
x Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice. Nothing contained herein shall prohibit advance payments as authorized by Item 2100-101-3036, Budget Act, Statues of 2023.
x Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the effective date of the project, July 1, 2023 and on or before the project termination date, June 30, 2024. x Revisions to the “Scope of Work” and the “Budget Detail” may be requested by a change request letter submitted by the Contractor. If approved, the revised Grant Scope of Work and/or Budget Detail supersedes and replaces the previous grant and will initiate an amendment. No revisions can exceed allotted amount as shown on the Budget Detail. The total amount of the grant must remain unchanged. x Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor.
x Only the costs displayed in the Budget Detail are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor.
x Title shall be reserved to the State for any State-furnished or State-financed property authorized by the State which is not fully consumed in the performance of this agreement. Contractor is responsible for the care, maintenance, repair, and protection of any such property. Inventory records shall be maintained by Contractor and submitted to the State upon request. All such property shall be returned to the State upon the expiration of this grant unless the State otherwise directs. x Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable training seminar, workshop or conference, and over any reimbursable publicity or educational materials to be made available for distribution.

Contractor is required to acknowledge the support of the State whenever publicizing the work under t his grant in any media.

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Agreement Number: 23-APP34
City of Pismo Beach through the Pismo Beach Police Department