PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
Adopt Minutes of the October 3, 2023 Regular Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Draft Minutes of the October 3, 2023 Regular Meeting.
Submitted by: Erica Inderlied, City Clerk Meeting Date: October 17, 2023 City Manager Approval:
9.A-1Council Agenda 10-17-2023
DRAFT MINUTES
Pismo Beach City Council
Tuesday, October 3, 2023
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Interim City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
9.A-2Council Agenda 10-17-2023
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12. BUSINESS ITEMS - Reordered
Item 12.A: City Manager Employment Agreement with Jorge E. Garcia (Fleishman) Recommendation:
Adopt a Resolution approving a City Manager employment agreement with Jorge E. Garcia.
Presenting staff:
David Fleishman, City Attorney
Call for public comment:
Don Day commented.
Kathy McCorry commented.
Judy Cotta commented.
Colleen Jimenez commented.
Action: Adopt a Resolution approving a City Manager employment agreement with Jorge E. Garcia.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-068 adopted.
Item 12.B: City Manager Oath of Office (Buchanan)
Recommendation: The City Manager’s Oath of Office will be administered, followed by a brief recess.
Human Resources Officer Bianka Buchanan administered an oath of office to incoming City Manager Jorge E. Garcia.
The Council recessed briefly and reconvened with all members present.
Action: No action.
9.A-3Council Agenda 10-17-2023
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4. PRESENTATIONS
Item 4.A: Proclamation: Recognizing October 2023 as Dating and Domestic Violence Awareness Month (Lumina Alliance)
Presented to Stacy Salame, Lumina Alliance.
Item 4.B: Presentation: ASCE Project of the Year - Bello Street Bridge (Fine) Presented to Benjamin Fine, Public Works Director/City Engineer.
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
6. CITY MANAGER’S REPORT
City Manager Garcia commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Guthrie:
San Luis Obispo County Homeless Services Oversight Council.
San Luis Obispo County Zone 3 Water Committee.
Council Member Newton:
San Luis Obispo County Integrated Waste Management Authority (IWMA) Board.
Mayor Pro Tem Reiss:
Chapman Estate Foundation Board.
Mayor Waage:
San Luis Obispo Council of Governments (SLOCOG) Board.
9. CONSENT CALENDAR
Call for public comment: No comment.
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Action: Adopt Consent Calendar.
Motion: Inman
Second: Guthrie
Vote: The motion passed on the following vote (Items 9.A through 9.J):
Ayes: 5 Inman, Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the February14, 2023 Special Meeting;
2. Adopt Minutes of the February 16, 2023 Special Meeting;
3. Adopt Minutes of the March 29, 2023 Special Workshop;
4. Adopt Minutes of the September 5, 2023 Regular Meeting;
5. Adopt Minutes of the September 8, 2023 Closed Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for August 27, 2023 and September 10, 2023;
2. Approve the Register of Demands for August 4, 2023, August 11, 2023, August 18, 2023, August 25, 2023, August 31, 2023 and September 1, 2023.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for July 2023 of FY 2023-2024 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.D: Monthly Investment Transaction Report of the City’s Cash and Investments for August 2023 of FY 2024 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.E: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:
No action recommended; for information only.
9.A-5Council Agenda 10-17-2023
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Item 9.F: Amendment #1 to the Agreement with Water Systems Consulting, Inc. for Program Management, Permitting, and Final Design Services for Central Coast Blue, and Related Budget Adjustments (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Water Systems Consulting, Inc for Program Management,
Permitting, and Final Design Services for Central Coast Blue in the amount of $222,302, and appropriating related budget adjustments in Fiscal Year 2024.
Legislative Record: Resolution R-2023-069 adopted.
Item 9.G: Adoption (Second Reading) of an Ordinance Amending Chapter
10.10 of the Pismo Beach Municipal Code Regarding the Paid Parking Zone (Inderlied)
Recommendation:
Adopt an Ordinance amending Chapter 10.10: Paid Parking Zone, of the City of Pismo Beach Municipal Code, relating to using parking funds for various purposes.
Legislative Record: Ordinance O-2023-004 adopted.
Item 9.H: Award of Contract to Pre Con Industries, Inc. for the Police Department Parking Division Annex Building Project and the Public Safety Facility Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute a contract with Pre Con Industries, Inc. for construction of the Police Department Parking Division Annex Building project in the amount of $1,149,000, and for tenant improvements related to the City business operations continuity during the Public Safety Facility project in the amount of $315,000.
Legislative Record: Resolution R-2023-070 adopted.
Item 9.I: Purchase of New Police Department Administration Vehicle (Fine)
Recommendation:
Adopt a Resolution authorizing the purchase of one replacement Police Department Administration vehicle in the amount of
9.A-6Council Agenda 10-17-2023
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$70,916.62 and appropriating related budget adjustments in Fiscal Year 2024.
Legislative Record: Resolution R-2023-071 adopted.
Item 9.J: Lease of Three Temporary Trailers from Mobile Modular for the Relocation of Emergency Services Related to the Public Safety Facility (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute a lease agreement for three temporary trailers from Mobile Modular in the amount of $318,156.18 for the relocation of emergency services related to the Public Safety Facility project.
Legislative Record: Resolution R-2023-072 adopted.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
Item 11.A: Coastal Development Permit, Conditional Use Permit, Architectural Review Permit, and Vesting Tentative Tract Map 3181 for a Residential Subdivision, and Mitigated Negative Declaration. Location – 00 Beachcomber Drive. APN – 010-144-025. The Project is within the Coastal Zone and is Appealable to the Coastal Commission. (Downing) Recommendation:
Adopt a Resolution approving Project No. P21-000050 for a Coastal Development Permit, Conditional Use Permit, Architectural Review Permit, and Vesting Tentative Tract Map 3181 to subdivide a lot for 20 residential dwelling units, two accessory dwelling units, a 1.11-acre blufftop park, and a 0.38-acre open space lot, and adopting a Mitigated Negative Declaration.
Location – 00 Beachcomber Drive. APN – 010-144-025.
Presenting staff:
Matt Downing, Community Development Director
Jorge Garcia, City Manager
Public Hearing / Call for public comment:
Dave Watson, Applicant representative, commented.
Fred McNeal, Applicant, commented.
9.A-7Council Agenda 10-17-2023
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Action: Adopt a Resolution approving Project No. P21-000050 for a Coastal Development Permit, Conditional Use Permit, Architectural Review Permit, and Vesting Tentative Tract Map 3181 to subdivide a lot for 20 residential dwelling units, two accessory dwelling units, a 1.11-acre blufftop park, and a 0.38-acre open space lot, and adopting a Mitigated Negative Declaration.
Location – 00 Beachcomber Drive. APN – 010-144-025, with the following revision:
1. Amend Condition of Approval #C11 (Fencing) to add the following:
“Fencing adjacent to Shell Beach Road shall be wrought iron in order to allow views through the fencing to the ocean.”
Motion: Guthrie
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 3 Guthrie, Reiss, Waage
Noes: 2 Inman, Newton
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-073 adopted.
12. BUSINESS ITEMS
Item 12.C: Price Street Parking Configuration Options (Fine)
Recommendation:
Provide direction to staff with respect to diagonal parking in the center of Price Street.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, City Manager
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Call for public comment:
Don Day commented.
Action: Direct staff to proceed with permanent implementation of the “hybrid” parking configuration for Price Street, as outlined in staff’s report, to include diagonal and parallel parking spaces along the median on alternating blocks, with no curb parking and no delineated bicycle lanes.
Motion: Guthrie
Second: Inman
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Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Inman, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 12.D: Capital Improvement Program Semi-Annual Report (Fine) Recommendation:
No action required; information only.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, City Manager
Call for public comment:
Tedd commented.
Action: Consensus in support of providing the following direction to staff:
1.Pause the Ventana Sports Courts and Shell Beach Road Parking Lot Expansion projects until the next Council goal-setting session, unless Engineering Division staffing increases to the point where the Ventana Sports Courts project can move forward in the interim;
2. Proceed with hiring a consultant to perform a facilities condition assessment for the Chapman Estate.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent:0
Abstain:0
Recused: 0
13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus to agendize consideration of staff recommendations for recruitment incentives for vacant Engineer positions.
14. ADJOURNMENT
At 7:57 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-9Council Agenda 10-17-2023
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