Public Safety Facility Budget
Agenda Item 12.C
By Nadia Feeser, Administrative Services Director
Meeting Date: October 17, 2023
Background
•City Council Goal: Maintain a Focus on Public Safety
•Priority: Build a state-of-the-art Public Safety Facility and enhance Police presence in the downtown area
•July 18, 2023 City Council adopted Resolution R-2023-049 awarding a design-build agreement with F&H
Construction for the design and construction of the Public Safety Facility (full amount not yet budgeted)
Public Safety Facility
Police Station
Fire Station
Estimated Public Safety Facility Construction
& Construction-Related Costs
Soft Costs FY 2024
Contingency 3,000,000
Permitting Connection Fees 1,500,000
Construction Management 1,038,462
IT Equipment 750,000
Hazmat/Survey/Abatement 250,000
Plan Check 491,897
Inspection/Special Inspection 1,000,000
Total Soft Costs 8,030,359$
Construction Cost 42,366,450
Total Estimated Project cost 50,396,809$
Temporary Relocation/Business Continuity
•During the estimated 18 to 24 months of construction, Police and Fire Departments need to relocate.
•Business continuity of operations and services to the public •Maintain full Police, Fire, and other City services to the public •Accessible location – parking tickets, police, etc.
•Secure and appropriate evidence storage
•Securing all temporary locations
•Provide 24 Dispatch services, generators, HVAC for IT equipment •Radio infrastructure relocation
•Temporary equipment storage
•Relocate infrastructure – wifi, cabling, internet
•Temporary EOC, red phone
Estimated Temporary Relocation/Business Continuity
Costs and Stipend
RFP Stipend 25,000.00$
Estimated Relocation/Business
Continuity Costs FY 2024 FY 2025 FY 2026 Total
Professional Services 665,130.00$ -$ -$ Internet 31,200.00 24,000.00 24,000.00
Operating Supp & Maint.115,680.00 - - Equipment Rental 318,156.18 - -
Cap Outlay - Radio, Servers, Security 282,000.00 - - Capital outlay - building 507,623.00 - - Capital outlay - building contingency 234,123.48
Total Relocation Costs 2,153,912.66$ 24,000.00$ 24,000.00$ Subtotal Estimated Stipend and
Relocation/Business Continuity costs 2,178,912.66$ 24,000.00$ 24,000.00$ 2,226,912.66$
FY 2024 Current Public Safety Facility Budget
Budget FY 2024
Sources
Bond Proceeds 17,000,000.00$
PAYG - General Fund Fund balance transfer 741,746.48
Total Current Budgeted Sources 17,741,746.48$
Uses
Construction 17,000,000.00$
Relocation 56004 account 741,746.48
Total Current Budgeted Expenditures 17,741,746.48$
Estimated Budget Shortfall – Construction
Expenditure Budget Shortfall FY 2024 FY 2025 FY 2026
Construction (33,396,809.19)$
RFP Stipend (25,000.00)
Professional Services (665,130.00)
Internet (31,200.00) (24,000.00) (24,000.00) Operating Supp & Maint.(115,680.00)
Equipment Rental (318,156.18)
Cap Outlay - Radio, Servers, Security (282,000.00)
Capital outlay - building -
(34,833,975.37)$ (24,000.00)$ (24,000.00)$
Proposed Incremental Funding Plan and Appropriations
Funding Plan
Sources FY 2024 FY 2025 FY 2026
Bond proceeds 24,117,775.37$
Set-Aside TOT 1% in FY 2023 to FY 2025 4,435,000.00
General Fund Reserve 2,000,000.00
Parking Enterprise Fund 4,000,000.00
Development Impact Fees 250,000.00
General Fund unassigned fund balance 31,200.00 24,000.00 24,000.00 Total Revenue Appropriations 34,833,975.37$ 24,000.00$ 24,000.00$ Uses FY 2024 FY 2025 FY 2026
Construction 33,396,809.19$
RFP Stipend 25,000.00
Professional Services 665,130.00
Internet 31,200.00 24,000.00 24,000.00
Operating Supp & Maint.115,680.00
Equipment Rental 318,156.18
Cap Outlay - Radio, Servers, Security 282,000.00
Total Expenditure Appropriations 34,833,975.37$ 24,000.00$ 24,000.00$
Recommendation
Adopt a Resolution appropriating revenue and expenditures for the Public Safety Facility construction and construction-related costs and for the temporary relocation of resources and business continuity of services in Fiscal Years 2024 and 2025.