RESOLUTION NO. R-2023-085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #2
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH HUNTER SMITH & ASSOCIATES, INC. IN THE AMOUNT OF $26,597.17 FOR
CONSTRUCTION MANAGEMENT SERVICES FOR THE CHAPMAN ESTATE ADA
RESTROOM AND REMODEL PROJECT
WHEREAS, the City has been performing work to make the Chapman Estate available for event rentals including construction of an ADA Restroom at the Estate; and WHEREAS, a contract with Hunter Smith & Associates, Inc. (Hunter Smith) for construction management was executed under the City Manager's authority for the ADA Restroom and Remodel Project; and
WHEREAS, on August 1, 2023 Council authorized Amendment#1 with Hunter Smith due to issues that had arisen during construction of the project; and WHEREAS, since that time, discovery of unknown existing conditions for the Chapman Estate has required Hunter Smith to complete additional tasks outside the current scope of work and lengthened the overall project schedule; and WHEREAS, Hunter Smith has provided a cost proposal to cover the increased work that has been performed to date and will cover their services through project completion.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #2 to the existing Professional Services Agreement with Hunter Smith & Associates, Inc. in the amount of $26,597.17 for Construction Management Services for the Chapman Estate ADA Restroom and Remodel Project (Exhibit A).
UPON MOTION OF Council Member Newton, seconded by Council Member Inman, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 71' day of November 2023, by the following vote: / IS oF,P O AYES: 4 Newton, Inman, Guthrie, Reiss GOgPORq
NOES: 0 P
ABSENT: 1 Waage
ABSTAIN: 0
RECUSED: 0
Apidr ed: Attest:
MaAn eiss, Mayor Pro Tempore ca I rlie elk
1 PAGE 1 OF 4
Exhibit A
AMENDMENT#2
to the
FEBRUARY 17, 2023 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND HUNTER SMITH & ASSOCIATES, INC.
Pursuant to the February 17, 2023 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as "City," and Hunter Smith & Associates, Inc., hereinafter referred to as "Vendor," City and Vendor hereby agree as follows:
Additional services shall be performed as set forth in the proposal dated October 30, 2023, which is attached hereto and by this reference made a part hereof.
2. Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of twenty-six thousand five hundred ninety-seven dollars and seventeen cents ($26,597.17), without prior written approval of the City.
3. The revised fee under the February 17, 2023 contract, plus addenda 1-2, is eighty-six thousand five hundred ninety-seven dollars and seventeen cents ($86,597.17).
4. All other provisions of the Construction Management Services — Chapman ADA Restroom agreement between City and Vendor shall remain in full force and effect.
CITY: VENDOR:
City of Pismo Beach, a Municipal Corporation Hunter Smith & Associates, Inc.
Signed:
Name: Benjamin A. Fine, P.E.
Title: Director of Public Works/City Engineer
Dated:
Signed:
Name: Jorge E. Garcia
Title: City Manager
Dated:
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
Attachment: Scope/Cost Proposal
Signed:
Name:
Title:
Dated:
Address for giving notice:
(if changed from prior agreement)
Email address for official communications:
(if changed from prior agreement)
Vendor Representative:
(if changed from prior agreement)
Name/Title:
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J
Exhibit A
I
HUNTER SMITH
H S ARCHITECTURE
October 30, 2023
To: Mike Nickerson
[email protected]
(805) 550-6545
From: Logan Hunter
[email protected]
(805) 548-1002
Rea Requested Ammendment to the Chapman Estate Construction Management Contract (PO# 0000001494)
Mike,
The following request for additional funds is the result of an expanded scope of work and the identification of unknown (and unknowable) existing conditions for the Chapman Estate Accessible Restroom Remodel and Addition. The expanded scope of work has lengthened the project schedule, and will result in additional costs for extended construction management services.
Additional services performed to date include the following, some of which constitutes design work outside the typical scope of a Construction Management contract:
• Complete an updated foundation and framing plan to account for the defects along the kitchen wall
• Shoring plan
• Utility plan updates
• Corrections to the original dimensional floor plan and interior elevations to ensure ADA compliance
• Corrections to the electrical lighting and power plans. • Awning design over side door
• HVAC replacement design
COMPENSATION
Continued Construction Management services and the plans necessary for the exterior awning ' will be billed at the hourly rates indicated below. Total additional services will not exceed $26,597.17 without prior approval.
PAGE 3 OF 4
Exhibit A
Purchase Order Summa
Contract Value:
$40,000
Amendment 1:
$20,000
Requested Amendment 2:
$26,597.17
TOTAL:
$86,597.17
Billed to Date:
($67,584.17)
Work In Progress:
($13.163.00)
BALANCE REMAINING:
$5,850
Hourly Billing Rates (Unchanged from original contract.) Principal Architect- $225
Architectural Designer- $175
Thank you. Please contact me if you have any questions or concerns. We look forward to finishing this project to improve the Chapman Estate.
Sincerely,
Logan Hunter
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