11.A Report 2024 CDBG Action Plan 2023-12-05 — Pismo Beach City Council, December 5, 2023

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #11.A
SUBJECT/TITLE:

PUBLIC HEARING TO RECEIVE COMMUNITY INPUT, REQUESTS, AND

RECOMMENDATIONS FOR USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
RECOMMENDATION:

1.Conduct a public hearing to receive input on the disbursement of the City’s allocation of Community Development Block Grant funds for the 2024 Action Plan Year;

2.Adopt a Resolution identifying draft recommendations to the County of San Luis Obispo for inclusion in the 2024 Community Development Block Grant Action Plan.

BACKGROUND:

The City of Pismo Beach and other cities in San Luis Obispo County are part of the San Luis Obispo Urban County group to receive Community Development Block Grant (CDBG) funds from the Department of Housing and Urban Development (HUD) for Fiscal Years 2024–2026 (Cooperation Agreement with County of San Luis Obispo). A total of $33,396 in CDBG funds is estimated to be allocated to the City for low-income housing and community service needs. These funds include $4,341 for County administrative costs, for a net amount available estimated to be $29,055 (including the City’s administrative costs of $2,338). Pursuant to the agreement between the City and the County, the County acts as the applicant for CDBG funds and is responsible for administering the CDBG funding awarded by HUD. It is estimated that funds would be available for project work in the second half of 2024.

Two valid applications for CDBG funds have been received during the public review period, including applications from 5Cities Homeless Coalition (5CHC) and Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO). Both applications indicated a request for Public Services funds, which are capped at 15% of the City’s total CDBG allocations, or $5,009. However, based on previous years, staff believes that CAPSLO intended to apply for Rehabilitation funds, which do not have a cap. 5 Cities Homeless Coalition
The 5CHC provides wrap-around services, including case management and direct financial assistance, with a special emphasis on the housing support program that serves clients throughout San Luis Obispo County who are either homeless or facing homelessness. The program focuses on assisting clients to secure and maintain stable housing, conducting outreach on the street, sheltering, coordinated assessment, and case management to provide rapid re-housing and homelessness prevention services utilizing Housing First principles of providing housing support combined with supportive services.

Council Agenda 12-5-2023 11.A-1

The application for funding in this cycle proposes to continue to provide these wrap- around services and indicates that funds will support housing and stabilization services, including landlord cultivation, case management support, and subsistence payments for rent, application fees, and deposits, following a coordinated entry assessment and progressive engagement model.

The 5CHC proposal is requesting a total of $407,358 from local cities and the County of San Luis Obispo.

The proposal, provided as Attachment 2, will help quickly identify and resolve barriers to gaining and maintaining housing, and as indicated in the proposal:
5CHC's Housing Program braids available funding sources and with multiple sources of funds, 5CHC is able to target funds with differing eligibility criteria in order to maximize their use to serve those with the highest needs and greatest number possible.

Community Action Partnership of San Luis Obispo County, Inc.

CAPSLO’s Minor Home Repair program provides necessary home repair and access- improvement services to low- and very low-income, elderly and disabled individuals residing in single-family homes, mobile homes, and multi-family dwelling units.

The application for funding in this cycle proposes to continue this effort, indicating that the need for home repair and access-improvement services for elderly and disabled individuals are ongoing and that the funding will allow CAPSLO to continue to provide services to those in need, keeping them safely housed and independent.

The CAPSLO proposal is requesting a total of $97,699 from the City and the County of San Luis Obispo.

The proposal, provided as Attachment 3, will help 100% of the elderly and disabled individuals served through the Minor Home Repair program’s CDBG funds remain independent and in their permanent, stable housing, and as indicated in the proposal:

This outcome is measured through a survey upon completion of services.

Discussion
CDBG funds allocated to Pismo Beach are for low-income housing and community service needs. Following public hearings by the County over the past months, seeking public input on use of the CDBG funds, the application period for funding concluded in November 2023. Participating agencies have been asked to forward recommendations from their legislative bodies regarding disbursement of the funds. Once the recommendations are made, the County will develop a Draft 2024 Action Plan (required by HUD) that identifies how CDBG funds will be used. Staff will return to Council in spring 2024 with the Draft 2024 Action Plan for review.

Council Agenda 12-5-2023 11.A-2

Both 5CHC and CAPSLO are requesting Public Services funds, which are capped at 15% of the Urban County’s total CDBG allocations. The County advises against individual cities recommending greater than 15% for their respective allocations to Public Services applications to ensure jurisdictions are not recommending cumulative allocations greater than this limit. 5CHC has come to rely on the City’s Public Services funds for its programs.

As such, staff recommends the full 15% allocation of Public Services funds ($5,009) be recommended for 5CHC. While the amount the City can contribute to 5CHC does not meet the minimum $8,000 required by the 2024–2026 Cooperative Agreement, 5CHC has been successful in obtaining additional funds from the Urban County group as homelessness services is a priority to meet this threshold.

For the remainder of the City’s CDBG allocation, staff recommends the City allot the remaining $21,707 in CDBG funds to CAPSLO for their Minor Home Repair program, which would fall under the category of Rehabilitation funds. Unlike Public Services funds, Rehabilitation funds are not capped. Similar to 5CHC, CAPSLO has become reliant upon the City’s CDBG funding for its services.

Conclusion and Recommendation
Staff recommends that the Council develop a recommendation on the use of CDBG funds that will be forwarded to the County for use in development of the Draft 2024 Action Plan.

In recent years, the Council recommended that the City’s administration portion of the grant be applied to the programs. The primary reason was that other than the cost to prepare and advertise this item, there are no direct City costs associated with the administration of the program.

As such, it is recommended that the Council discuss the two requests received, as well as any additional requests for funds brought to the Council during this public hearing and develop its recommendation.

Attachment 1 of this report is a Resolution that, if adopted, will identify the City Council’s recommendation for use of Pismo Beach’s allocation of 2024 CDBG funds.

Recommended allocation amounts are included in the Resolution; however, the Council may choose to modify the funding amounts and the Resolution will be finalized accordingly.

FISCAL IMPACT:

There is a zero-dollar net fiscal impact to the General Fund. An additional $4,341 in CDBG funds will be provided by HUD to the County for grant administration and $2,338 to the City for staff time on the project. Since revenues and expenditures would be equal, there would be a net zero impact to the General Fund.

ALTERNATIVES:

1.Recommend one of the other proposals presented at the hearing.

2.Recommend multiple proposals with specific funding for each.

Council Agenda 12-5-2023 11.A-3

ATTACHMENTS:

1. Resolution

2.5CHC Application for Funding

3.CAPSLO Application for Funding
Submitted by: Meeting Date: December 5, 2023
Matthew Downing, Community Development Director
City Manager Approval:

Council Agenda 12-5-2023 11.A-4

RESOLUTION NO. R-2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA IDENTIFYING DRAFT RECOMMENDATIONS TO THE COUNTY OF SAN LUIS OBISPO FOR INCLUSION IN THE 2024 COMMUNITY DEVELOPMENT

BLOCK GRANT ACTION PLAN
WHEREAS, on July 11, 2023, the City of Pismo Beach entered into a Cooperative Agreement with the County of San Luis Obispo to implement the Housing and Community Development Act of 1974 federal legislation relating to housing and community development activities administered by the Department of Housing and Urban Development; and
WHEREAS, on December 5, 2023, the Pismo Beach City Council held a duly-noticed public hearing and considered testimony for the allocation of Community Development Block Grant funds for inclusion in the San Luis Obispo County Draft 2024 Action Plan.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby recommends the County of San Luis Obispo include the following program(s) for funding in the Draft 2024 Action Plan:

1.5 Cities Homeless Coalition’s San Luis Obispo County Rapid Re- Housing/Homeless Prevention: $5,009

2.Community Action Partnership of San Luis Obispo County, Inc.’s Minor Home Repair: $21,707
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 5th day of December 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 12-5-2023 11.A-5
Attachment 1

COUNTY OF SAN LUIS OBISPO

DEPARTMENT OF SOCIAL SERVICES

HOMELESS SERVICES DIVISION
2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 1 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected] Please submit Application by email to [email protected]. All submissions must be made electronically, no paper applications will be accepted. Application must be received no later than Sunday, November 5, 2023, at 9 pm.

I.PRIMARY APPLICANT INFORMATION (LEAD AGENCY)
Organization Name
Type of Organization Non-Profit For Profit Gov’t/Public Other:

UEI Number
Contact Person/Title
Finance Contact (if different)
Phone Number
Email
Address
City, State, Zip
Date of Incorporation
Is the organization faith-
based?Yes No
Annual Operating Budget
Number of Paid Staff
Number of Volunteers
II.FUNDING DETAILS
Please identify all funding
sources being requested:

Select all that apply; you will be
required to fill out additional
details for each source requested.

Community Development Block Grants (CDBG)
Emergency Solutions Grants (ESG)
Permanent Local Housing Allocation (PLHA)
HOME Investment Partnership Program (TBRA ONLY)
County General Funds Support (GFS)
Total Funding Requested $______________________
5CITIES HOMELESS COALITION
KR8JGGKBKEP9
Janna Nichols, Executive Director
805-574-1638
[email protected]
P.O. Box 558 (100 S. 4th St)
Grover Beach, CA 93483
March 3, 2009
■
$6,406,867
35 150
407,358
Council Agenda 12-5-2023 11.A-6
Attachment 2

2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 2 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected] III.APPLICANT CAPACITY

1.Describe the applicant’s history of receiving and managing grants from County/State/Federal sources.

2.Briefly describe your organization’s auditing requirements, including those for the proposed project. (As outlined in 2 CFR § 200.500)

3.Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.

Currently 5CHC is contracted through 36 local, federal and state grants to provide more than $6 million in services. Through multiple grant monitoring activities to review 5CHC program and expenditure compliance for all local, state and federal grants, 5CHC has consistently received high praise for program quality and outcomes; reporting; compliance; and timeliness; and has never received a significant finding in an audit. Through CARES Act CV funds, 5CHC expended more than $5 Million in services and facility development since 2021, including subcontracting with multiple other providers and ensuring their compliance.
5CHC is timely in providing required reports and its billing process, meeting all required expenditure deadlines. 5CHC's outcomes consistently exceed agreed upon program metrics. Please note the various attachments we have included under section 10: policies, procedures, intake forms, file check lists, outcomes and program reports.

The rules governing ESG require that 5CHC, as a subrecipient, comply with all applicable federal laws, statutes, and regulations (which include but are not limited to the ESG Program Interim Rule (24 CFR Part 576) and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200). 5CHC annually engages and independent audit, and beginning in 2021-22 (due to increased federally sourced income) underwent a more rigorous Single Audit (attached). 5CHC's Single Audit for 2022-23 currently in process, and expected to be completed by Dec. 31, 2023. 5CHC has participated in HMIS since 2014 and has dedicated staff to this fulfill this activity in addition to program staff. In the past year more than 5 5CHC staff members have worked with the County to assess and invest in a new HMIS system, including the current implementation task force. The agency’s Executive Director is currently serves on HSOC, and its committees and served on the steering committee for the County's Homeless Services Strategic Plan and the County's HMIS Restructuring Steering Committee .

Beginning in 2019 5CHC joined with CAPSLO to participate in Coordinated Entry as a key intake partner.

Annually 5CHC has far exceeded the number of CE's completed per contract requirements. To date for the current fiscal year (first 5 months), 5CHC has completed more than 200 CE intakes. 5CHC has also invested in the development of a secure document sharing system, ShareFile, to enable inter-agency service coordination and referral to 5CHC's housing support programs.

Council Agenda 12-5-2023 11.A-7
Attachment 2

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 3 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

4. Briefly describe your agency’s record keeping system with relevance to the proposed project.

5. Describe the organization’s experience delivering related programs/projects.

6. Identify all budgeted funds for homelessness-related services and housing opportunities.

Include leveraged funding in the budget attachment to exhibit financial sustainability of the project beyond the grant term if awarded.

Does your organization comply
with the Generally Accepted
Accounting Principles?

Yes No

IV. PROPOSED PROJECT and PROJECT DETAILS
Name of proposed
project

Project/Program
address(es)

5CHC employs a dedicated HMIS Data Manager to ensure quality compliance and track client outcomes.

This position is supported with three finance employees, including one charged with Grants Management for accountability of expenses and fulfillment of grant commitments. The agency's Associate Director is responsible for authorizing all funding requests and reporting on program outcomes. With each program activity case managers report to a Program Manager for supervision and oversight; including client eligibility and case file review . The agency's Executive Director is directly engaged in initial program development, and efforts to provide services on a regional basis. 5Cities Homeless Coalition has successfully provided rapid re-housing and homeless prevention programs since 2015. Through CARES Act CV funds, 5CHC will invested more than $900,000 last fiscal year in RRH and HP activities. Currently 5CHC is under contract or has been awarded 13 local, state and federal grants to provide RRH and HP services.
• Funds Requested (Amount and Source): ESG $151,945; HOME $81,531; GFS $81,549; CDBG – AG $13,095, Atas $4,667, MB $3,500, PR, $16,333, PB $5,238, SLO $20,333, County $29,167 • Leveraged funds: 5CHC Match $151,945; $20,382.75; Additional Local Grants & Contributions $200,000 San Luis Obispo County Rapid Re-Housing/Homeless Prevention 100 S. 4th Street, Grover Beach, CA 93433
Council Agenda 12-5-2023 11.A-8
Attachment 2

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 4 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected] Areas served City of Arroyo Grande City of Atascadero City of Pismo Beach City of Paso Robles
City of Morro Bay City of Grover Beach
City of San Luis Obispo Countywide
Unincorporated communities of

7. Provide a brief narrative of the proposed project including projected outcomes. How would you describe your project to the public in one paragraph?

8. Is this effort new, continuing, or expanding? Please describe.

9. Describe how the project will align with the Lines of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027). List and describe as many that are applicable.

Check any specific
population(s)
expected to be
served through this
project:

Adults with children
Adults without children
Elderly/Senior
Parenting Youth
Chronically Homeless
Veterans
Domestic Violence Survivors
Persons with Disabilities
Unaccompanied Youth (under 25 years of age)
Individuals with Co-occurring Disorders (Substance Use and Mental Health) 5CHC's Housing Program braids available funding sources and with multiple sources of funds, 5CHC is able to target funds with differing eligibility criteria in order to maximize their use to serve those with the highest needs and greatest number possible. 5CHC’s housing and stabilization services including landlord cultivation,case management support, and subsistence payments for rent, application fees and deposits to individuals, following a coordinated entry assessment and progressive engagement model. With these activities we will work to quickly identify and resolve barriers to gaining or maintaining housing.

This is a continuing effort. 5CHC has been successfully administering Rapid Re-housing and Homeless Prevention programs since 2015. 5CHC is currently under contract or has been awarded more than 10 local, state, and federal grants to provide RRH and HP services.

The proposed project directly supports the following Lines of Effort:

Line of Effort 2: Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts.

Line of Effort 3: Improve and expand data management efforts through HMIS and coordinated entry system to strengthen data-driven operational guidance and strategic oversight.

5CHC actively participates in HMIS and Coordinated Entry and seeks to support efforts through accurate and timely data collection to inform data-drive operation guidance and determine program success.

Council Agenda 12-5-2023 11.A-9
Attachment 2

2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 5 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

10.How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at-risk persons in the County.

11.Describe any consultation with local jurisdictions to gain support for the project. Describe any support you have from local jurisdictions.

12.Name partner agencies as applicable and describe how they will be participating in the delivery of the proposed activity.

5CHC Homeless Services program is integrated in the local Continuum of Care, focusing on collaboration and strategic action. 5CHC is a key participant in the Coordinated Entry System receiving referrals community partners throughout the compendium of services. Additionally, 5CHC staff participate in HSOC at all levels and regularly participate in evidence-based trainings (Mental Health First Aid, etc.) 5CHC also has a program of providing staff trainings monthly with other service professionals and partner agencies. 5CHC seeks to streamline services through collaborative work with service providers throughout the County. By coordinating efforts and providing consistent services throughout the County, 5CHC ensures the ability to maximize resources and prevent duplication of services and benefits.

While 5CHC did not secure letters of support for this application, each City in the County (with the exception of Atascadero) has supported 5CHC RRH and HP activities through its CDBG allocation. In addition the Cities in South County ()A.G., GB, and PB) each contribute through other grant or GF support. 5CHC engages with a broad spectrum of community partners to assist those needing housing assistance. In particular 5CHC, ECHO and CAPSLO, as part of the coordinated entry system. However, with the influx of COVID funding the last two years, 5CHC has built an even more extensive referral network consisting over more than 10 partner agencies, including CAPSLO, ECHO, Transition Mental Health Association, the Housing Authority of San Luis Obispo, Lumina Alliance, San Luis Obispo Legal Assistance Foundation, and Family Resource Centers throughout the County. 5CHC has become the hub for Rapid Re-housing and Homeless Prevention services, serving clients from San Miguel to Cambria to Nipomo with the help of our partners. Agencies refer prospective clients to be screened for eligibility for for RRH/HP assistance through 5CHC; this referral network has allowed us to maximize our resources, coordinate efforts, and avoid duplication of services and benefits.

Council Agenda 12-5-2023 11.A-10
Attachment 2

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 6 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

13. Describe how you will ensure that the proposed project is accessible to communities of color which are disproportionately impacted by homelessness, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities. If you have previously received a grant to serve any of the affected communities, please provide a brief description of those grant activities and the outcomes you achieved.

Indicate the predicted performance outcomes listed below.

If not applicable, mark N/A or zero.

Number of unsheltered persons to become sheltered:

Number of people experiencing homelessness to be entering permanent housing:

Number of people experiencing Chronic Homelessness served:

Number of persons At-Risk of Homelessness served:

Number of Unaccompanied Youth served:

Number of Youth At-Risk of Homelessness served:

Number of persons in families with children served:

Total:

Number of persons to be served by facility or program during the program year:

V. CDBG – if requesting CDBG funds
Amount of CDBG Funds
Requested $______________________
Please indicate the amount
you are requesting for each
jurisdiction

Arroyo Grande $________________

Atascadero $________________

Morro Bay $________________

Paso Robles $________________

Pismo Beach $________________

San Luis Obispo $________________

County $________________ 5CHC has a policy of promoting inclusiveness and diversity to enrich its programmatic effectiveness. 5CHC's has a strong record of collaborating across systems to identify and serve those most in need by partnering with diverse community groups. 5CHC is a member of the Diversity Coalition San Luis Obispo County. 5CHC is currently participating with the Central Coast Regional Equity Initiative, under the leadership of the Community Foundation and the UCSB Blum Center. As an example, 5CHC partnered in the 2020 Census, was a member of the County's COVID Task Force, and currently partners with UndocuSupport fund - in each case joining a robust network of public and private agencies to reach these same hard-to-reach populations. ).

N/A
40 HH
22 HH
62 HH
N/A
92,333
13,095
4,667
3,500
16,333
5,238
20,333
29,167
Council Agenda 12-5-2023 11.A-11
Attachment 2

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 7 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected] Estimated number of
unduplicated persons or
households to benefit from
CDBG funds
Persons: ________

Households: __________
Please select the national
objective that best applies to
the proposed project.

Low/Moderate Income

Urgent Need (e.g., after a natural disaster)

LOW/MODERATE INCOME
Select which criteria the
proposed project intends
to qualify under to meet the
Low/Moderate Income objective

Area Benefit
Low/Moderate Income Clientele
Limited Clientele
Housing
Jobs/Micro-Enterprises
N/A – Low Moderate Income NOT Selected
Identify all eligible activities
that apply to the proposed
project.

Public Services (General)
Operating Costs of Homeless/AIDS Patients Programs
Senior Services
Handicapped Services
Legal Services
Youth Services
Transportation Services
Substance Abuse Services
Services for Battered and Abused Spouses
Crime Awareness or Neighborhood Cleanups
Fair Housing Activities
Tenant/Landlord/Housing Counseling
Child Care Services
Health Services
Services for Abused and Neglected Children
Mental Health Services
Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits
Job Training and Job Placement Services
Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises)

14. Explain how the proposed project meets the selected National Objective.

37 16
Assistance will be provided to benefit a clientele who are generally presumed by HUD to be principally L/M income persons - those who are homeless. This population is among those who are currently presumed by HUD to be made up principally of L/M income persons: Reference: §570.208(a)(2)(i)(A) Additionally, as some assistance will be provided to those of imminent threat of homelessness, 5CHC's program additionally requires information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. Reference:
§570.208(a)(2)(i)(B) and (C)
Council Agenda 12-5-2023 11.A-12
Attachment 2

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 8 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

15. Will the services offered by your organization increase or expand as a result of CDBG assistance? If yes, explain.

16. If your project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified.

VI. ESG – if requesting ESG funds
Amount of ESG Funds
Requested $______________________
Identify all eligible activities and their amounts that apply to the proposed project

Emergency Shelter $________________ Approximate Persons Served: _____________

Street Outreach $________________ Approximate Persons Served: _____________

Rapid Re-Housing $________________ Approximate Persons Served: _____________

Homeless Prevention $________________ Approximate Persons Served: _____________

HMIS $________________

Based on our request of $92,333 compared to a current grant of $41,871; we anticipate serving not less than 10 additional households. Our current contract calls for serving 6 households with $41,871. With the $50,000 increase requested, we seek to provide assistance to not less than 16 households. That said, our track record to maximize use of these funds has traditionally resulted in actual outcomes more than 30% above goal. With these funds, we would seek to do the same, while ensuring that families housing is stabilized and they have the resources to maintain their housing.

Through the Coordinated Entry assessment, clients are asked whether they are homeless, length of time homeless, etc.
151,945
69,487 26
68,557 14
13,901
Council Agenda 12-5-2023 11.A-13
Attachment 2

2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 9 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

17.ESG Matching Funds (1:1 match required)
Sources:
$
$
$
$
$
$
$
$
Total $
VII. PLHA – if requesting PLHA funds
Amount of PLHA Funds
Requested $______________________
Estimated number of
unduplicated persons or
households to benefit from
PLHA funds
Persons: ________
Households: __________
Identify all eligible activities
that apply to the proposed
project.

Rapid Re-housing
Rental Assistance
Supportive/Case Management
Operating and Capital Costs for Navigation Centers
Operating and Capital Costs for Emergency Shelters
Operating and Capital Costs for New Construction, Rehabilitation, and Preservation of Permanent and Transitional Housing
PRIVATE CASH DONATIONS 151,945
Council Agenda 12-5-2023 11.A-14
Attachment 2

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 10 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

18. Describe all eligible activities that apply to the proposed project.

Must provide rapid rehousing, rental assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with WIC Section 8255(b)(8). An applicant allocated funds for the new construction, rehabilitation, and preservation of permanent supportive housing shall incorporate the core components of Housing First, as provided in WIC Section 8255, subdivision (b).

VIII. HOME – if requesting HOME funds (TBRA ONLY)
Amount of HOME Funds
Requested $______________________
Estimated number of
unduplicated persons or
households to benefit from
HOME funds
Persons: ________

Households: __________
Provide proposed funding amounts and approximate number of households to be served:

Rental Subsidy $________________ Approximate Persons Served: _____________

Utility Subsidy $________________ Approximate Persons Served: _____________

Security and Utility Deposits $________________ Approximate Persons Served: _____________

19. Please describe your organization’s client application, intake, and preliminary assessment process.

Please provide a sample of client intake documents, as applicable, in the attachments section.

$81,531
32 14
40,526 16
41,005 16
5CHC is a member of the Coordinated Entry collaborative, a system utilized by Homeless Service Providers throughout the County that provides a standardized intake assessment and referrals to ensure a more consistent and streamlined experience for those seeking services. During this initial intake, clients complete a comprehensive needs assessment, identify barriers to employment or housing, and develop an immediate action plan. Additionally, this assessment provides an opportunity to identify what services or resources a client is already connected to in an effort to reduce duplication of services. Clients are screened for homeless status (homeless certification forms) and income eligibility.

Council Agenda 12-5-2023 11.A-15
Attachment 2

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 11 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

20. Describe your organizational collaboration with other local organizations to assist TBRA income eligible households.

HOME Matching Funds (25% match required)
Sources:
$
$
$
$
$
$
$
$
Total $
IX. GFS – if requesting GFS funds
Amount of GFS Funds
Requested $______________________
Estimated number of
unduplicated persons or
households to benefit from
GFS funds
Persons: ________

Households: __________
Identify all eligible activities
that apply to the proposed
project.

Emergency Shelters
Warming Centers
Safe Parking
Street Outreach
Essential Services for Persons Experiencing Homelessness Tenant Based Rental Assistance (TBRA)
5CHC engages with a broad spectrum of community partners to provide housing assistance. In particular 5CHC, ECHO and CAPSLO, as part of the coordinated entry system. Additionally, 5CHC has built an even more extensive referral network consisting over more than 10 partner agencies, including CAPSLO, ECHO, Transition Mental Health Association, the Housing Authority of San Luis Obispo, Lumina Alliance, San Luis Obispo Legal Assistance Foundation, and Family Resource Centers throughout the County. 5CHC has become the hub for Rapid Re-housing and Homeless Prevention services, serving clients from San Miguel to Cambria to Nipomo with the help of our partners. Agencies refer prospective clients to be screened for eligibility for for RRH/HP assistance through 5CHC; this referral network has allowed us to maximize our resources, coordinate efforts, and prevent duplication of services and benefits.

Private Cash Donations 20,382.75
81,549
32 14
Council Agenda 12-5-2023 11.A-16
Attachment 2

2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 12 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

21.Describe all eligible activities that apply to the proposed project.

X.Attachments
Attachment A – Budget, Leveraged-Funds, and Budget Narrative (Required) Please attach a Budget and Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. Please include the value of any matching funding.

Attachment B – Timeline (Required)
Attach a timeline for key steps of project implementation.

Attachment C - Most Recent Audit (Required)
Attachment D - Proof of Active SAM.gov Registration (Required) Attachment E – Incorporation Documents (Required)
Attachment F – CDBG Acknowledgements (Required if Applicable) Attachment G – Organization Mission Statement (Required) Attachment H – Match Certification Letter (if applicable) 1:1 match required for ESG; 25% match required for HOME TBRA Attachment I – Client Intake Forms (if applicable)
Attachment J – Letters of Support (Optional)
Please attach any letters of support or commitment from local governments or community partners.

Attachment K – Supplemental Answers to Questions (Optional) If you need more room to answer any of the application questions, please attach additional information here.

Include the question number for each question being answered.

For other additional or optional attachments, please label them clearly (e.g. Attachment L – “Title”).

XI.APPLICATION SUBMISSION:

Applications and accompanying documents are due to Homeless Services Division, Department of Social Services by 9:00 pm on November 5, 2023.

Electronic Copy – email to [email protected] Subject line: 2024 NOFA Public Services Application – (Applicant Name) 5CHC seeks to administer TBRA funds to eligible residents throughout SLO County. 5CHC has administered homeless prevention programs, including subsistence payments and rental subsidies for many years.

However, in recent years, rising rental costs have impacted local residents that are median wage earners. 5CHC is no longer just seeing extremely low income households seeking assistance and served through ESG HP, but rather low-moderate wage earners are seeking our assistance daily. It is vital we are able to provide quick and early intervention to these households; the majority are able to stabilize within 3 months of TBRA assistance.

Council Agenda 12-5-2023 11.A-17
Attachment 2

COUNTY OF SAN LUIS OBISPO

DEPARTMENT OF SOCIAL SERVICES

I. PRIMARY APPLICANT INFORMATION (LEAD AGENCY)
Organization Name
Type of Organization Non-Profit For Profit Gov’t/Public Other:

UEI Number
Contact Person/Title
Finance Contact (if different)
Phone Number
Email
Address
City, State, Zip
Date of Incorporation
Is the organization faith-
based?Yes No
Annual Operating Budget
Number of Paid Staff
Number of Volunteers
II. FUNDING DETAILS
Please identify all funding
sources being requested:

Select all that apply; you will be
required to fill out additional
details for each source requested.

Community Development Block Grants (CDBG)
Emergency Solutions Grants (ESG)
Permanent Local Housing Allocation (PLHA)
HOME Investment Partnership Program (TBRA ONLY)
County General Funds Support (GFS)
Total Funding Requested $______________________
Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO) 95-2410253
Elizabeth "Biz Steinberg, Chief Executive Officer
Joan Limov, Chief Financial Officer
805-544-4355
[email protected]
1030 Southwood Drive
San Luis Obispo, CA 93401
December 9, 1965
$101,736,376
950
216
97,699
Council Agenda 12-5-2023 11.A-18
Attachment 3

1.Describe the applicant’s history of receiving and managing grants from County/State/Federal sources.

2.Briefly describe your organization’s auditing requirements, including those for the proposed project. (As outlined in 2 CFR § 200.500)

3.Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.

Since its inception in 1965, CAPSLO has received and successfully managed a variety of grants that address the unmet needs of low-income and vulnerable individuals and families. Below are examples of grants received from County, State, and Federal sources.

County - Includes but is not limited to, over 20 years of funding from CBO/PHG, DSS, and CDBG funding.

Also ESG, General Funds, and more recently Coordinated Entry, CESH, and PLHA grants.

State - Includes but is not limited to, Office of Emergency Services, Office of Child Abuse Prevention, and Community Services Block Grant funding, which designates the agency as a Community Action Agency.

Federal - The majority of CAPSLO's funding comes from the Office of Head Start, which the agency has been receiving since 1965. For over 20 years we've also received funding from the Area Agency on Aging and Low Income Home Energy Assistance Program (LIHEAP. In 2017, CAPSLO was awarded a Federal Substance Abuse and Mental Health Services Administration (SAMHSA) grant for providing services to dual-diagnosed, chronically homeless individuals in its SLO-Hub program.

CAPSLO undergoes an agency-wide, rigorous audit process annually by the firm of Brown Armstrong Certified Public Accountants. The process includes inquiry and observation to understand and evaluate CAPSLO’s internal controls, confirmations, interim testing and compliance audits, and substantive procedural analysis. Critical audit areas include compliance with federal and state awards, expenses for program and support services, accounts payable and accrued liabilities, program revenue and unearned deferred revenue, cash, property and equipment, and long-term debt.

A summary of the audit is formally presented by Brown Armstrong to both the Audit and Finance Committees of the Board, as well as the full Board of Directors and senior management.

Not applicable to this application, but CAPSLO's Homeless Services Division does participate:

CAPSLO has participated in HMIS since its inception, often taking a leadership role in assisting other agencies as they have joined in recent years. Each agency currently has a license for operation and trained program staff. In addition, CAPSLO purchased and developed ClientTrack, an advanced case management and housing solution system acquired to participate in Coordinated Entry, enabling organizations to safely share information on clients in an effort to reduce duplication of services. This tracking system is HMIS compliant and is used to collect and manage data associated with assessments on and referrals for individual clients at a higher level of detail then the county’s HMIS. CAPSLO currently uses this program for client file management, case management coordination, and service reporting both for case managed clients as well as all homeless division activities.

Council Agenda 12-5-2023 11.A-19
Attachment 3

2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 3 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

4.Briefly describe your agency’s record keeping system with relevance to the proposed project.

5.Describe the organization’s experience delivering related programs/projects.

6.Identify all budgeted funds for homelessness-related services and housing opportunities.

Include leveraged funding in the budget attachment to exhibit financial sustainability of the project beyond the grant term if awarded.

Does your organization comply
with the Generally Accepted
Accounting Principles?
Yes No
IV. PROPOSED PROJECT and PROJECT DETAILS
Name of proposed
project

Project/Program
address(es)

Client/household demographic data is captured, including household income, size, disability status, age, services provided, etc. Appropriate income documentation is required, which includes one of the following: recent pay-stubs, bank statements, income tax returns, or proof of participation in approved alternative low-income program (provided the income thresholds are equal or lower than the HUD identified income levels). All copies of client household data are kept in client files, and recorded in Hancock Software, the Energy Service's program database, and in CAPSLO's agency-wide database, ClientTrack.

CAPSLO's Energy Services Division, has provided weatherization, and energy conservation programs for the county since 1978, with the Minor Home Repair program added in 1995. CAPSLO is a licensed general contractor (#623259). Work provided under this contract will be performed by staff who have experience in various phases of construction using existing vehicles, tools, equipment, and storage space for materials.

This specific project has been funded through county and city CDBG funds for over 20 years (not consecutively).

Not applicable for this grant, but the agency does provide homeless-related services. Out of an approximately $2 million 2023 budget for the Homeless Services Division, about half is received from local government grants. The remainder is private donations, Friends of 40 Prado fundraising, and corporate giving.

Minor Home Repair
3970 Short Street, Suite 110, San Luis Obispo, CA 93401 Council Agenda 12-5-2023 11.A-20
Attachment 3

2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 4 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected] Areas served City of Arroyo Grande City of Atascadero City of Pismo Beach City of Paso Robles
City of Morro Bay City of Grover Beach
City of San Luis Obispo Countywide
Unincorporated communities of

7. Provide a brief narrative of the proposed project including projected outcomes. How would you describe your project to the public in one paragraph?

8. Is this effort new, continuing, or expanding? Please describe.

9. Describe how the project will align with the Lines of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027). List and describe as many that are applicable.

Check any specific
population(s)
expected to be
served through this
project:

Projected outcome: 100% of the elderly and disabled individuals served through the Minor Repair program's CDBG funds, will remain independent and in their permanent, stable housing. This outcome is measured through a survey upon completion of services.

This is a continuing effort. The need for home repair and access-improvement services for elderly and disabled individuals is ongoing. These funds will allow us to continue to provide services to those in need, keeping them safely housed and independent.

Minor Home Repair aligns best with the county's "Line of Effort 2: Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts." This project is a supportive service for one of the county's identified beneficiary groups -- older adults/medically fragile. This project keeps this population safely housed and helps prevent homelessness due to substandard housing and accessibility issues.

Council Agenda 12-5-2023 11.A-21
Attachment 3

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 5 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

10. How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at-risk persons in the County.

11. Describe any consultation with local jurisdictions to gain support for the project. Describe any support you have from local jurisdictions.

12. Name partner agencies as applicable and describe how they will be participating in the delivery of the proposed activity.

Minor Home Repair is a unique service provided in the community that collaborates with other County programs serving seniors, such as DSS and In-Home Support Services. Our program, along with County senior serving programs, cross-refer to each other if additional support services are identified as being needed. We work together to ensure the safety and independence of the seniors in SLO County.

Throughout the country, we are faced with an aging population and many elderly seniors have limited financial resources. As people age in their homes, there is a growing need for support to deal with disability and limitations that arise. In addition, affordable housing remains a critical need for SLO County's low-income, elderly, and disabled population. Many of these individuals reside in housing that is substandard and in need of repairs. Additionally, both affordable housing and residential care for seniors is very limited in the county, especially for very low- and low-income individuals.

Because demand consistently exceeds available funding, there is a waiting list for these services.

This program has consistently been supported by local jurisdictions as evidenced by the many years of CDBG funding received by both SLO County and City of Pismo Beach.

As mentioned in #10 above, county senior serving agencies refer over to Minor Home Repair for services.

In addition, CAPSLO’s Energy Services works closely with other partner agencies which provide supplemental services, including Tri-Counties Regional Center, Independent Living Resource Center, Salvation Army, Catholic Charities, Loaves and Fishes, SLO Housing Authority, local VA Service Center, and local churches. Clients of Minor Home Repair are also referred over from other CAPSLO programs, for example, Family Preservation, an in-home parent education and direct services program where staff may serve grandparents who are guardians to their grandchildren. In providing sensitive case management type services in the home, staff can easily identify homes that are in need of repair, or are notified by clients regarding their difficulties, such as accessibility in the home, and can refer the family over.

Lastly, Area Agency on Aging is a long standing partner to this program, providing funding for Minor Home Repair for seniors, but this funding is strictly limited to small repairs with $450 or less in material expenses and only seniors (60 and older) are eligible.

Council Agenda 12-5-2023 11.A-22
Attachment 3

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 6 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

Indicate the predicted performance outcomes listed below.

If not applicable, mark N/A or zero.

Number of unsheltered persons to become sheltered:

Number of people experiencing homelessness to be entering permanent housing:

Number of people experiencing Chronic Homelessness served:

Number of persons At-Risk of Homelessness served:

Number of Unaccompanied Youth served:

Number of Youth At-Risk of Homelessness served:

Number of persons in families with children served:

Total:

Number of persons to be served by facility or program during the program year:

V. CDBG – if requesting CDBG funds
Amount of CDBG Funds
Requested $______________________
Please indicate the amount
you are requesting for each
jurisdiction

Arroyo Grande $________________

Atascadero $________________

Morro Bay $________________

Paso Robles $________________

Pismo Beach $________________

San Luis Obispo $________________

County $________________ All CAPSLO programs have a focus of serving low-income, vulnerable populations of all different races and backgrounds. CAPSLO serves a high percentage of Hispanic individuals/families, making up 75% of all clients served, which is higher than the overall SLO County percentage of 23.2%. Staff are hired who are bilingual/bicultural in Spanish and English in order to best serve clients in their primary language. In addition, program materials are available in English and Spanish. CAPSLO is seeing an increase in services to Mixteco speaking clients, and if needed, translation services are utilized in order for staff to be able to assist monolingual speaking individuals. In terms of accessibility, there are several CAPSLO programs, including Minor Home Repair, that provide services directly in the communities and in client's homes.

These services help remove barriers to access for underserved and isolated community members.

N/A
N/A
N/A
35 N/A
N/A
10 45
35 97,699
$22,699
75,000
Council Agenda 12-5-2023 11.A-23
Attachment 3

2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 7 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected] Estimated number of
unduplicated persons or
households to benefit from
CDBG funds
Persons: ________
Households: __________
Please select the national
objective that best applies to
the proposed project.

Low/Moderate Income
Urgent Need (e.g., after a natural disaster)

LOW/MODERATE INCOME
Select which criteria the
proposed project intends
to qualify under to meet the
Low/Moderate Income objective
Area Benefit
Low/Moderate Income Clientele
Limited Clientele
Housing
Jobs/Micro-Enterprises
N/A – Low Moderate Income NOT Selected
Identify all eligible activities
that apply to the proposed
project.

14.Explain how the proposed project meets the selected National Objective.

35 15
The proposed project meets the National Objective as 100% of the beneficiaries of the proposed activities will be low to moderate income persons. The specific group of persons the proposed project will serve are seniors and disabled individuals. CAPSLO requests documentation of family/individual income for clients of the Minor Home Repair program.

Council Agenda 12-5-2023 11.A-24
Attachment 3

2024 NOFA – Public Services Application
DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 8 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

15.Will the services offered by your organization increase or expand as a result of CDBG assistance? If yes, explain.

16.If your project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified.

VI. ESG – if requesting ESG funds
Amount of ESG Funds
Requested $______________________
Identify all eligible activities and their amounts that apply to the proposed project Emergency Shelter $________________ Approximate Persons Served: _____________ Street Outreach $________________ Approximate Persons Served: _____________ Rapid Re-Housing $________________ Approximate Persons Served: _____________ Homeless Prevention $________________ Approximate Persons Served: _____________ HMIS $________________
This funding will allow for this service to continue in the County and in the City of Pismo Beach.

The program benefits low-income seniors by completing essential accessibility improvements, health and safety repairs, and other repairs with the goal of helping vulnerable members of the community remain in their homes. In some cases, there is an immediate difference in the clients' lives by providing access into and out of their homes, making them less dependent on others, and providing independence and freedom to individuals who previously did not have a way to enter and exit their homes without assistance.

NA
Council Agenda 12-5-2023 11.A-25
Attachment 3

2024 NOFA – Public Services Application

DEPT OF SOCIAL SERVICES - P.O. BOX 8119 | SAN LUIS OBISPO, CA 93403 | PAGE 9 OF 12 www.slocounty.ca.gov/Departments/Social-Services/Homeless-Services.aspx | [email protected]

17. ESG Matching Funds (1:1 match required)
Sources:
$
$
$
$
$
$
$
$
Total $
VII. PLHA – if requesting PLHA funds
Amount of PLHA Funds
Requested $______________________
Estimated number of
unduplicated persons or
households to benefit from
PLHA funds
Persons: ________

Households: __________
Identify all eligible activities
that apply to the proposed
project.

NA
Council Agenda 12-5-2023 11.A-26
Attachment 3