Pismo Beach City Council
January 16, 2024

AGENDA
Pismo Beach City Council
Tuesday, January 16, 2024
Time Meeting Type Physical Location Virtual Participation Option 5:00 p.m. Closed Session City Hall None
5:30 p.m. Regular Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual participation is offered via Zoom.
2 Broadcast meeting also available, for viewing only, on cable Channel 20 and online at pismobeach.org/agenda.

0.HYBRID MEETING INSTRUCTIONS:

These meetings are being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch these meetings and submit public comment are provided below.

Watch and participate in person:
•Regular Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. •To make Regular Meeting public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. •To make Closed Session public comment, please be present in the Council Chamber at the start of Closed Session; the Mayor will call for public comment prior to commencing the closed proceedings.

Watch and participate via Zoom:
•Regular Meeting only: Click this link on any computer or mobile device:
https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser. •To make Regular Meeting public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Listen and participate via telephone:
•Regular Meeting only: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
•To make Regular Meeting public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Watch online:
•Regular Meeting only: Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.

Watch on Channel 20:
•Regular Meeting only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.

Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment:
•Regular Meeting and Closed Session: In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
•Regular Meeting and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting.

Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
•Meetings may begin a few minutes after the scheduled start time. •Meetings will be recorded, except closed sessions; these recordings are public record. •Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings. •Phone numbers of voicemail commenters may be visible in the public record along with transcripts.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 1-16-2024

Pismo Beach City Council Agenda January 16, 2024

Special Closed Session—5:00 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage

1.ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2.ANNOUNCEMENT OF CLOSED SESSION ITEM(S) – Council Chamber Item 2.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: V. Lopez Jr. & Sons General Engineering Contractors, Inc. vs.

City of Pismo Beach
San Luis Obispo County Superior Court Case No. 20CV-0652

3.PUBLIC COMMENT PERIOD – Council Chamber
At this time, members of the public may comment on any item appearing on the agenda.

Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

4.CLOSED SESSION – Closed Meeting Room
The City Council will convene in Closed Session to discuss the items listed under Item 2 above. In accordance with the Brown Act, public access is not permitted for this portion of the meeting.

5.CLOSED SESSION REPORT – Council Chamber
If a regular meeting immediately follows this Closed Session, the Closed Session Report will be made during the regular meeting.

6.ADJOURNMENT
Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, January 16, 2024 Council Chamber, City Hall Council Agenda 1-16-2024

Pismo Beach City Council Agenda January 16, 2024

Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor Waage

1.ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2.PLEDGE OF ALLEGIANCE

3.ACCEPTANCE OF AGENDA

4.PRESENTATIONS
None.

5.PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.

However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.

Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

6.CITY MANAGER’S REPORT - No action to be taken

7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken

8.COUNCIL COMMITTEE REPORTS

1.Air Pollution Control District, SLO County (Newton/Reiss)

2.California Joint Powers Insurance Authority (Reiss)

3.CAPSLO (Reiss)

4.Central Coast Blue Regional Recycled Water Authority (Waage)

5.Central Coast Community Energy Policy Board (Mayor)

6.Chapman Estate Foundation (Liaison) (Reiss)

7.Coastal Cities Group, League of CA Cities (Waage)

8.Conference and Visitors Bureau / LBID Board (Liaison) (Inman)

9.Friends of Price House Liaison (Waage)

10. Hazard Mitigation & Fire Safety (Inman/Waage)

11. Homeless Services Oversight Council (Guthrie/Reiss)

12. Integrated Waste Management Authority (Newton/Inman)

13. Mobile Home Rent Stabilization Subcommittee (Inman/Reiss)

14. REACH (Newton)

15. Regional Transit Authority, SLO (Waage/Reiss)

16. Shell Beach Improvement Group Liaison (Inman)

17. SLOCOG (Waage/Reiss)

18. South County Chambers Gov’t Affairs (Guthrie/Inman)

19. Visit SLO CAL Advisory Committee (Inman)

20. Water Resources Advisory Committee, SLO (Guthrie/Inman)

21. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)
Council Agenda 1-16-2024

Pismo Beach City Council Agenda January 16, 2024

9.CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.

Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:

1.Adopt Minutes of the April 17, 2023 Closed Session;

2.Adopt Minutes of the December 19, 2023 Closed and Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:

1.Approve the Summary of Payroll Register for December 3, 2023 and December 17, 2023;

2.Approve the Register of Demands for December 1, 2023, December 8, 2023, December 15, 2023, December 22, 2023 and December 29, 2023.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for November 2023 of FY 2024 (Feeser)
Recommendation:

No action recommended; for information only.

Item 9.D: Annual Review and Approval of Investment Policy (Feeser) Recommendation:

Approve the City of Pismo Beach Investment Policy.

Item 9.E: Annual Pavement Cut Moratorium Update (Fine)
Recommendation:

No action recommended; for information only.

Item 9.F: Paid Parking Quarterly Update—Second Quarter of Fiscal Year 2024 (Livingston)
Recommendation:

No action recommended; for information only.

Item 9.G: Agreement with Diversified Project Services International for Professional Engineering Services for the Bello Street and Wadsworth Avenue Water Main Replacement Project (Fine)
Recommendation:

Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Diversified Project Services International in the amount of $166,375 for engineering design services for the Bello Street and Council Agenda 1-16-2024

Pismo Beach City Council Agenda January 16, 2024

Wadsworth Avenue Water Main Replacement project; and appropriating related budget adjustments in Fiscal Year 2024.

Item 9.H: Digital Signature and Electronic Document Authorization (Inderlied)

Recommendation:

Adopt a Resolution authorizing the use and acceptance of digital signatures and electronic documents to the greatest extent allowed by law.

10. ITEMS PULLED FROM CONSENT CALENDAR

11. PUBLIC HEARINGS - No earlier than 6:00 p.m.

None.

12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings

Item 12.A: Progress Report on Fiscal Year 2024 & 2025 City Council Goals (Garcia)

Recommendation:

Receive a progress report on the City Council’s Fiscal Year 2024 & 2025 Goals.

13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

14. ADJOURNMENT

To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, February 6, 2024 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the January 16, 2024 meeting(s) of the Pismo Beach City Council was posted on January 11, 2024, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk

Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Council Agenda 1-16-2024

Pismo Beach City Council Agenda January 16, 2024

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 1-16-2024

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
Meeting Date: January 16, 2024
TITLE:

Adoption of Meeting Minutes
RECOMMENDATION:

1.Adopt Minutes of the April 17, 2023 Closed Session;

2.Adopt Minutes of the December 19, 2023 Closed and Regular Meeting.

DISCUSSION:

Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the preparation or adoption of meeting minutes.

ATTACHMENTS:

1.Draft Minutes of the April 17, 2023 Closed Session;

2.Draft Minutes of the December 19, 2023 Closed and Regular Meeting.

Submitted by:

Erica Inderlied, City Clerk
City Manager Approval:

Council Agenda 1-16-2024 9.A-1
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DRAFT MINUTES
Pismo Beach City Council
Monday, April 17, 2023
Special Closed Session—12:00 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.

CALL TO ORDER: Mayor Waage called the meeting to order at 12:00 p.m.

1.ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:

James R. Lewis, City Manager

2.PUBLIC COMMENT PERIOD

Call for public comment: No comment.

3.ANNOUNCEMENT OF CLOSED SESSION ITEMS
Item 3.A: Public Employee Performance Evaluation
Pursuant to Government Code Section 54957(b)
Title: City Manager

4.CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.

Council Agenda 1-16-2024 9.A-2
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5. ADJOURNMENT
At 3:13 p.m.

APPROVED: ATTEST:

________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk

Council Agenda 1-16-2024 9.A-3
Attachment 1
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, December 19, 2023
Special Closed Session—5:00 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Pro Tem Reiss presiding.

CALL TO ORDER: Mayor Pro Tem Reiss called the meeting to order at 5:02 p.m.

1.ROLL CALL:

Present: Absent:

Mayor Pro Tem Mary Ann Reiss Mayor Ed Waage
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:

Matt Downing, Community Development Director
David Fleishman, City Attorney
Jorge Garcia, City Manager

2.PUBLIC COMMENT PERIOD

Call for public comment: No comment.

3.ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session items listed below.

Item 3.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: Fred McNeal and Thomas McNeal v. City of Pismo Beach; San Luis Obispo County Superior Court Case No. 23CV-0706 The Council retired to Closed Session to consider the above items.

4.CLOSED SESSION REPORT
City Attorney Fleishman reported that no reportable action was taken on the above item.

Council Agenda 1-16-2024 9.A-4
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5.ADJOURNMENT
At 5:23 p.m., to the 5:30 p.m. Regular Meeting.

Council Agenda 1-16-2024 9.A-5
Attachment 2
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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Pro Tem Reiss presiding.

CALL TO ORDER: 5:30 p.m.

TELECONFERENCE PROCEDURE
Item: Notification by a Legislative Body Member of the Need for Teleconference Meeting Attendance for Just Cause Under Assembly Bill 2449 Mayor Waage notified the City Council of the need to attend the meeting by teleconference under the provisions of Assembly Billy 2449 for just cause; gave a brief general description of the circumstances giving rise to the need to attend virtually; and disclosed that there were no other adults present at the remote location.

Action: No action.

1.ROLL CALL:

Present: Absent:

Mayor Ed Waage (via teleconference) None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:

Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below

2.PLEDGE OF ALLEGIANCE
Community Development Director Downing led the Pledge of Allegiance.

Council Agenda 1-16-2024 9.A-6
Attachment 2
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3.ACCEPTANCE OF AGENDA
No requests to reorder the agenda.

4.PRESENTATIONS
Item 4.A: Proclamation: Supporting Allan Hancock College Offering a Bachelor’s Degree (Allan Hancock College)
Presented to Lauren Milbourne, Allan Hancock College.

5.PUBLIC COMMENT PERIOD
Call for public comment: No comment.

6.CITY MANAGER’S REPORT
City Manager Garcia commented on various topics, including the departure of Community Development Director Downing to assume the role of City Manager for the City of Arroyo Grande.

7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its 5:00 p.m. Closed Session.

8.COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:

Council Member Inman:

San Luis Obispo Water Resources Advisory Committee (WRAC).

Mayor Waage:

San Luis Obispo County Community Fire Safe Council.

9.CONSENT CALENDAR
Call for public comment: No comment.

Action: Adopt Consent Calendar.

Motion: Guthrie
Second: Newton
Council Agenda 1-16-2024 9.A-7
Attachment 2
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Vote: The motion passed on the following vote (Items 9.A through 9.G):

Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

Adopt Minutes of the December 5, 2023 Closed and Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for November 19, 2023;

2. Approve the Register of Demands for November 10, 2023 and November 17, 2023.

Item 9.C: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)

Recommendation:

No action recommended; for information only.

Item 9.D: Acceptance of Cal Fire California Climate Investments (CCI) Grant Funds, Authorization to Purchase One 2024 Caterpillar Compact Track Loader from Quinn Company and One Deckover Tilt Trailer from Heacock Trailers, and Appropriating Related Budget Adjustments in Fiscal Year 2024 (Lee)

Recommendation:

Adopt a Resolution authorizing:

1. Acceptance of grant funds in the amount of $190,537.69 from Cal Fire;

2. The purchase of one 2024 Caterpillar Model 299D3 Compact Track Loader from Quinn Company in the amount of
$161,086.25; and

3. The purchase of one DET 210 Deckover Tilt Trailer from Heacock Trailers & Truck Accessories in the amount of $26,639.17; and Appropriating related budget adjustments in Fiscal Year 2024.

Legislative Record: Resolution R-2023-098 adopted.

Council Agenda 1-16-2024 9.A-8
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Item 9.E: Payment to Pacific Gas and Electric (PG&E) for Electrical Work Related to Central Coast Blue (Fine)
Recommendation:

Adopt a Resolution authorizing payment to Pacific Gas and Electric Company in the amount of $66,194.01 for costs related to Central Coast Blue.

Legislative Record: Resolution R-2023-099 adopted.

Item 9.F: Amendment #1 to the Agreement with Urban Planning Concepts, Inc. for In-House Planning Services (Downing) Recommendation:

Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the agreement with Urban Planning Concepts, Inc. in the amount of $91,200 in Fiscal Year 2024 for in-house planning services, and appropriating related budget adjustments.

Legislative Record: Resolution R-2023-100 adopted.

Item 9.G: Adoption (Second Reading) of an Ordinance Approving a Development Agreement with Pismo Beach Self Storage, LP for the Property Located at 100 Five Cities Drive (Inderlied) Recommendation:

Adopt an Ordinance approving a Development Agreement with Pismo Beach Self Storage, LP.

Legislative Record: Ordinance O-2023-007 adopted.

10.ITEMS PULLED FROM CONSENT
None.

11.PUBLIC HEARINGS
None.

Council Agenda 1-16-2024 9.A-9
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12. BUSINESS ITEMS

Item 12.A: Appointment of CalPERS Retiree to Serve as Extra Help on an Interim Basis (Garcia)

Recommendation: Adopt a Resolution appointing Michael Codron as Interim Community Development Director pursuant to Government Code Section 21221(h).

Presenting staff:

Jorge Garcia, City Manager

Guest presenters:

Michael Codron

Call for public comment: No comment.

Action: Adopt a Resolution appointing Michael Codron as Interim Community Development Director pursuant to Government Code Section 21221(h).

Motion: Inman
Second: Guthrie

Vote: The motion passed on the following vote:

Ayes: 5 Inman, Guthrie, Newton, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

Legislative Record: Resolution R-2023-101 adopted.

Item 12.B: Fire Department Semi-Annual Report (Lee)

Recommendation: Receive Fire Department briefing.

Presenting staff:

Paul Lee, Battalion Chief

Guest presenters:

John Owens, Cal Fire San Luis Obispo Unit Chief

Call for public comment: No comment.

Action: No action.

Council Agenda 1-16-2024 9.A-10
Attachment 2
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13.CITY COUNCIL COMMENTS AND REQUESTS
No action.

14.ADJOURNMENT
At 6:12 p.m.

APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 1-16-2024 9.A-11
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.B
Meeting Date: January 16, 2024
TITLE:

Payroll Register and Register of Demands
RECOMMENDATION:

1. Approve the Summary of Payroll Register for December 3, 2023 and December 17, 2023;

2. Approve the Register of Demands for December 1, 2023, December 8, 2023, December 15, 2023, December 22, 2023 and December 29, 2023.

DISCUSSION:

Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.

FISCAL IMPACT:

As demonstrated in the attached payroll and check registers.

ATTACHMENTS:

1.Payroll Summary

2. Registers of Demands
Submitted by: Nadia Feeser, Administrative Services Director/City Treasurer City Manager Approval:

Council Agenda 1-16-2024 9.B-1
Packet Page 12

FOR PERIOD ENDING 12/03/23
CHECKS DATED 12/08/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557049‐557049 1
ACH 126

EARNINGS
REGULAR 511,703.29
HOLIDAY 4,907.79
OVERTIME (Includes Comp Time Payouts)19,137.26
Administration
Building
Conference & Visitors Bureau
Police Department 13,368.20
Parking
Engineering
Fire
Recreation 299.49
Public Works 332.50
Water 1,840.37
Wastewater 3,296.70
Motor Vehicles
Subtotal‐Overtime 19,137.26$
SALARY ADJUSTMENTS 380.30
TRAINING / UNIFORM ALLOWANCE 15,188.47
OTHER EARNINGS 15,019.21
$566,336.32
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 71,925.85
FICA & MEDICARE 34,596.72
STATE INCOME TAX 29,196.13
STATE DISABILITY INSURANCE 3,503.42
GARNISHMENTS 501.53
HEALTH 4,131.08
SUPPLEMENTAL DISABILITY 1,341.75
SECTION 125 2,489.90
PERS 33,243.53
DEFERRED COMPENSATION 12,273.87
ADDITIONAL LIFE INSURANCE 329.70
UNION DUES 2,292.33
PISMO ATHLETIC CLUB 345.00
OTHER
NET PAYROLL $370,165.51
DIRECT DEPOSIT DEDUCTION 368,846.34
NET PAYROLL AFTER ACH DEPOSIT 1,319.17
SUMMARY PAYROLL REGISTER
Council Agenda 1-16-2024 9.B-2
Attachment 1
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FOR PERIOD ENDING 12/17/23
CHECKS DATED 12/22/23
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557050‐557051 2
ACH 125

EARNINGS
REGULAR 360,249.78
HOLIDAY 5,390.13
OVERTIME (Includes Comp Time Payouts)31,784.87
Administration
Building 391.34
Conference & Visitors Bureau
Police Department 22,897.72
Parking
Engineering
Fire
Recreation
Public Works 701.98
Water 6,055.36
Wastewater 1,738.47
Motor Vehicles
Subtotal‐Overtime 31,784.87$
SALARY ADJUSTMENTS
TRAINING / UNIFORM ALLOWANCE 1,282.50
OTHER EARNINGS 13,024.92
$411,732.20
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 38,669.46
FICA & MEDICARE 26,492.46
STATE INCOME TAX 15,097.00
STATE DISABILITY INSURANCE 2,720.70
GARNISHMENTS 501.53
HEALTH 4,131.08
SUPPLEMENTAL DISABILITY 1,341.75
SECTION 125 2,489.90
PERS 33,656.69
DEFERRED COMPENSATION 12,565.79
ADDITIONAL LIFE INSURANCE 329.70
UNION DUES 2,352.64
PISMO ATHLETIC CLUB 391.32
OTHER
NET PAYROLL $270,992.18
DIRECT DEPOSIT DEDUCTION 269,309.95
NET PAYROLL AFTER ACH DEPOSIT 1,682.23
SUMMARY PAYROLL REGISTER
Council Agenda 1-16-2024 9.B-3
Attachment 1
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City of Pismo Beach
Final Disbursement List Check Date 12/01/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
ACH 11224 Richards, Watson, Gershon Attorneys At Law 39,435.46$ Professional Legal Services - Oct 2023 ACH 14547 Quadient, Inc - Postage 1,000.00 Postage Nov 2023 128011 10434 Abalone Coast Analytical Inc 144.00 Water Analysis 128012 13718 Melinda Alcala 921.48 Reimb Hotel/Parking: CA Mobility & Parking Conference 11/6-11/9/23 128013 10800 Whitney Almaguer 1,960.00 Instructor: Creative Kids Performance 9/12-12/5/23 #11322 128014 12623 AT&T 9391012188 4,029.81 Phone Bill 10/10/2023 - 11/09/2023 128015 14363 AT&T Mobility 287314925891 80.48 iPad Tablet Service- Oct 2023 128016 13569 Jedidiah J. Bickel 25.00 CVB/LBID 4th Qtr 2023 Stipend 128017 14119 Boone Printing & Graphics, Inc.73.19 Business Cards 128018 11392 Brenntag Pacific Inc.1,040.01 Sodium Bisulfite 128019 10085 Cannon Associates 71,716.59 Paving Project CM/ Ocean Blvd CM - Oct 2023 128020 13951 Central Coast Portables 723.80 Portable Restrooms - Price House & Tennis Courts Oct 2023 128021 11451 Channel Islands Technology Integrators' Group 13,010.00 Monthly Help Desk - November 2023 128022 14415 CLAD Consulting, Inc.32,244.32 Palisades and Chumash Park CM - Oct 2023 128023 11231 Coastal Peaks Coffee 26.00 Coffee
128024 14247 Coastal Tree Experts, Inc.3,400.00 Oak Tree Removal 128025 14202 Crisp Imaging 965.67 Archiving Building Plans 128026 14217 Deltina Coffee Roasters 62.50 Coffee
128027 11469 Eikhof Design Group Inc 4,052.50 Development Review Services - Sept 2023/ Stormwater Consulting 128028 14486 Tucker Ellis 216.35 Reimb Car Rental: Intermediate TC Investigations- 11/5-11/10/23 128029 14325 Engeo Incorporated 5,056.64 Cliff/Ocean Design - Sept/Oct 2023 128030 11868 FGL Environmental 613.00 Water Analysis
128031 12035 Ben Fine 513.52 Hotel Reimb: WateReuse Conference 11/5 - 11/8/23 128032 14709 Debbie Fisher 1,000.00 Deposit Refund: PBVH Event 11/18/23 128033 14097 Julia Goodman 54.00 Reimb: Airport Parking Springbrook Conference 10/25-10/27/23 128034 11487 Hamner, Jewell And Associates 315.07 Cliff Ave and Ocean Blvd Right of Way Services - Oct 2023 128035 14246 Hunter Smith Architecture 26,887.50 Chapman ADA Restroom CM - Sept & Oct 2023 128036 13373 Heather Schuh Huston 300.00 Reindeer Painting PCV 11/27/23 128037 12018 Erica Inderlied 222.00 M&IE: City Clerks New Law and Elections Seminar 12/12-12/15/23 128038 13385 IPS Group, Inc.100.19 Parking Meter Maintenance 128039 13926 Jack Handley Construction Services 108,071.05 Chapman ADA Restroom - Oct 2023 128040 11828 Gordon Jackson 32.61 Reimb: Personal purchase on City CC that was refunded to card 128041 14711 Lilli Kaarakka 92.50 Refund Rental Fees - Spyglass Park Event 11/18/23 - Rain 128042 10175 Life-Assist, Inc.117.07 Medical Supplies
128043 14427 Rubio Medina 2,200.00 Parking Annex - Oct 2023 128044 10097 Miners Hardware 120.65 Maintenance Supplies 128045 14343 ODP Business Solutions, LLC 975.46 Office Supplies 128046 13862 Ami Ortloff 600.00 Dolliver Clam Painting 11/27/23 Santa Painting on Clam Island 11/28/23 128047 10697 John Parker 375.00 Holiday Harmony Banner Design & Activity Guide Advertisement/ 128048 14712 Gita Patel 262.00 Deposit Refund: PBVH Event 11/4/23 128049 11202 Pavement Engineering, Inc.12,212.50 Paving Project ESDC - Oct 2023 128050 10817 PRP Co Dba PRP Companies 235.46 Printing Services 128051 14593 Nina Reinacher 580.00 Instructor: Beginning Guitar 10/17-12/5/23 #11249 128052 13201 Rincon Consultants, Inc.8,884.70 Consultant for EIR for GP/LCP - Sept & Oct 2023 Central Coast Blue EIR - 128053 13417 Mark Roemer 25.00 CVB/LBID 4th Qtr 2023 Stipend 128054 13994 SBRK Finance Holdings, Inc.584.00 CivicPay IVR Transaction Fees Oct 2023 128055 14557 Securitas Technology Corporation 692.89 Monthly Security & Fire Monitoring - Dec 2023 128056 14479 Serene Waters Adventure Therapy LLC 206.40 Instructor: Surf Camp with James 11/20-11/21/23 #11256 128057 10913 Siteone Landscape Supply LLC 352.69 Parks Maintenance 128058 12171 State Water Resources Control Board 1,062.40 Recycled Water Review fees 7/1/22-6/30/23 128059 13530 TCA Tools Inc 320.83 Maintenance Supplies
128060 12321 The Gas Company 1,121.93 Gas Service 10/13-11/17/23 128061 12461 TJA Advertising 97,003.09 CVB & LBID Advertising & Promotion - Oct 2023 128062 12924 Traffic Management Inc 153.46 Street Signs 128063 12991 TransUnion Risk and Alternative 150.00 Investigative Services- October 2023 128064 11165 Tri County Office Furniture 6,365.71 Office Furniture for Human Resources Officer 128065 10380 Trinity Cyclery 272.52 Equipment Maintenance 128066 14705 Union Pacific Railroad Company 86,990.00 Project Nos. 0790794 & 0790794 - Pipeline Crossing Agreement Council Agenda 1-16-2024 9.B-4
Attachment 2
Packet Page 15

City of Pismo Beach
Final Disbursement List Check Date 12/01/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
128067 12198 USLA Membership 540.00 USLA Memberships 2023 128068 14034 Vital Records Holdings, LLC 172.95 Document Storage November 2023 128069 12132 White Flag Pest Control Inc 1,262.00 Pest Control Total: 542,223.95$
Council Agenda 1-16-2024 9.B-5
Attachment 2
Packet Page 16

City of Pismo Beach
Final Disbursement List Check Date 12/08/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
128072 10434 Abalone Coast Analytical Inc 144.00$ Water Analysis 128073 10446 Achievement House, Inc.12,304.55 Sidewalk Cleaning & Pressure Washing Rental - July 2023/ Pismo Beach Litter Removal Services - September 2023
128074 12275 Airgas West Inc 45.18 Oxygen - Fire - Nov 2023 128075 12433 Alpha Electrical Service Inc 3,171.26 WW Electrical Repairs 128076 11589 Austin's Wet Pets and Pond Maintenance, Inc 140.00 Pond Maintenance - Chapman - November 2023 128077 10293 Battery Systems Inc 973.66 Vehicle Maintenance 128078 14715 Benjamin Blaker 895.00 Asbestos testing at Vets Hall - Safety Center Relocation 128079 13603 Francine Bracamonte 346.27 Clam Chowder Cook-Off Awards 128080 14229 Brendler Janitorial Service 360.00 PBVH Event Rental Cleaning - 10/2, 10/4, 10/8/2023 128081 14038 Bureau Veritas North America, Inc.3,800.00 Professional Building Division Support - Oct 2023 128082 14414 California State Disbursement Unit 461.53 Tax Withholding Order PD 12/08/23 128083 UB*01054 CALPORTLAND CONSTRUCTION 430.55 Refund Check 019219-000, LA GAVIOTA & LA PUESTA DEL SOL - HYDR 128084 14713 Cambria Plumbing 2,500.00 Release Encroachment Permit Bond - 221 Pomeroy 128085 12134 Camp Fire Usa 1,000.00 Deposit Refund: PBVH Event 11/18/23 128086 UB*01049 TERRY FRANCO & CARLOS RODRIGUEZ (T)39.44 Refund Check 017080-000, 700 HANFORD 128087 11542 CCI Central Inc 197.21 Office Supplies
128088 13880 CDCE, Inc.4,101.42 R1900 Router with Wi-Fi & Cable, Keyboard Mount, Adapter and Accessories
128089 13531 Central Coast Party Factory LLC 2,075.00 Inflatables for Holiday Harmony 128090 11231 Coastal Peaks Coffee 52.00 Coffee
128091 13793 Contractor's Maintenance Service 111.14 Equipment Maintenance 128092 14146 Pamela Ann Coslick 104.00 Instructor: Tae Kwon Do 11/1-11/29/23 #11335 128093 11986 Culligan/Central Coast Water 95.00 Soft Water Tank Rental - December 2023 128094 14313 Culligan/Santa Maria 268.78 Drinking Water Nov 2023 128095 12628 Dell Marketing LP 4,343.02 (3) 49" Dell Monitors & Monitor Arms 128096 14452 E&M Electric & Machinery, Inc 15,390.00 SCADA Server Upgrade 128097 12541 Engel & Gray Inc 12,378.68 Composting Biosolids - October 2023 128098 13846 Franchise Tax Board-Tax Withholding-2 40.00 Tax Withholding Order PD 12/08/23 128099 14714 Brian Glidewell 1,000.00 Release Encroachment Permit Bond - 203 Cuyama 128100 12144 CLA-VAL Griswold Industries 4,068.68 Distribution Maintenance 128101 12952 GSI Water Solutions Inc 3,212.14 NCMA Annual Report - Oct 2023 128102 11977 Dan Hall 134.40 Instructor: Yoga with Dan 11/1-11/29/23 128103 UB*01050 HALSEY & HALSEY LLC 42.74 Refund Check 018918-000, 860 WADSWORTH 128105 UB*01051 DANIEL & JULIE HARVEY (T)19.00 Refund Check 019122-000, 1013 CANYON LANE 128106 UB*01053 APRIL HUTCHISON & JOEL AGUIRRE (T)70.63 Refund Check 017282-000, 107 FRANCES 128107 11833 Keylock Security Specialists 190.91 Facilities Maintenance 128108 10175 Life-Assist, Inc.446.88 Medical supplies
128109 UB*01052 GARY MAIER (T)31.90 Refund Check 018819-000, 769 SHAMROCK 128110 UB*01055 MOLLY MANZANO (T)75.44 Refund Check 018680-000, 212 SEAVIEW 128111 UB*01057 JOHN MARCUS 168.66 Refund Check 013448-000, 100 PISMO #126 128112 14533 Rafael Melgoza 16,800.00 Airstream Polishing 128113 10097 Miners Hardware 755.82 Maintenance Supplies 128114 14343 ODP Business Solutions, LLC 169.93 Office Supplies 128115 14102 Peak WiFi, LLC 199.95 Internet Service - PD 128116 12070 Michelle Pearson 480.30 Mileage & M&IE: AFSS Quarterly meeting 12/13-12/14/23 128117 14550 Phillco 109.90 Soft Water - Stations 63 & 64 Dec 2023 128118 12335 Procare Janitorial Supply Inc 553.06 Janitorial Supplies 128119 11266 San Luis Auto Parts Inc 279.71 Vehicle Maintenance 128120 12028 San Luis Obispo County Public Works Dept 812,772.87 Prelim Semi Annual Lopez Water Contract FY 23/24, Revised Final Lopez Contract Water Billing 22/23 & CSA 12 Lopez Water Semi Annual Billing FY 23/24
128121 11796 San Luis Powerhouse, Inc.1,786.98 Equipment Maintenance 128122 14190 Santa Ynez Valley Elite Event Party Rentals 1,394.88 Band Review 2023 Rentals 128123 13994 SBRK Finance Holdings, Inc.550.00 FLSA PR Professional Services - Oct 2023 128124 14557 Securitas Technology Corporation 666.43 Chapman Estate Security System 128125 10093 SLO County Auditor-Controller 12,912.50 Phoenix Parking Surcharges Sept 2023 128126 12570 SLO Roasted Coffee 37.00 Coffee
128127 11412 Jennifer Franco Smith 400.00 Portable Toilets - Chapman - November 2023 128128 12925 Smith's Alarms & Electronics 90.00 Security Monitoring Price House - Dec 2023 - Feb 2024 128129 11148 Software Solutions Team 8,800.00 Onsite Training: M365/Acrobat/Teams/Excel/Word 10/30-11/06/23 128130 13860 South County Chambers of Commerce 1,500.00 Leadership Class Tuition 128131 10025 State Water Resource Ctrl Brd 7,672.20 MS4 Annual Permit Fee & Annual Permit Pier Plaza 7/1/23 - 6/30/24 Council Agenda 1-16-2024 9.B-6
Attachment 2
Packet Page 17

City of Pismo Beach
Final Disbursement List Check Date 12/08/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
128132 14361 Sun Ridge Systems, Inc.62,895.44 Records Management System - RIMS Installation 128133 11801 Tekdraulics 8,318.97 Vista Del Mar Lift Station Pump Repair 128134 11001 Toste Construction, Inc.6,490.00 Shell Beach Elementary Turn Lane 128135 14651 True North Research, Inc.26,300.00 Voter Outreach Survey 2023 128136 14710 TVY SONS TSLO LLC 693.73 Vehicle Maintenance 128137 14115 Vanir Construction Mgmt, Inc.11,255.00 Owner's Rep & CM - Design-Build Safety Facility - Oct 2023 128138 13013 John H Von Biela 350.00 Santa - Holiday Harmony 12/1/23 128139 12527 Water Systems Consulting Inc 220,699.40 NCMA Staff Extension - Oct 2023 128140 12132 White Flag Pest Control Inc 220.00 Pest Control 128141 11706 Shirley Horacek 2,352.00 Instructor: Mix your Mediums-Watercolor and Collage 9/6-9/20/23 Total:1,282,735.14$
Council Agenda 1-16-2024 9.B-7
Attachment 2
Packet Page 18

City of Pismo Beach
Final Disbursement List Check Date 12/15/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
ACH 12316 PG&E CFM/PPP Department 1,200.00$ 320 Main - Temp electrical service 128142 10434 Abalone Coast Analytical Inc 144.00 Water Analysis 128143 12295 Addiction Medicine Consultants, Inc.2,030.00 FMCSA Clearinghouse CY 2024 & DOT Testing CY 2024 128144 12275 Airgas West Inc 212.61 Oxygen - Fire - Dec 2023 128145 10341 Alliant Insurance Services Inc-NPB Main 2,498.00 Facility Insurance for Events July-Sept 2023 128146 10293 Battery Systems Inc 280.30 Vehicle Maintenance 128147 11392 Brenntag Pacific Inc.1,109.84 Sodium Bisulfite 128148 14148 Michael H. Bruffey 1,786.00 Asbestos Inspection 128149 11492 Bunyon Bros. Tree Care, Inc.1,200.00 Tree Trimming 128150 11451 Channel Islands Technology Integrators' Group 4,583.11 Monthly Office 362 & Phone Licenses - Sept 2023 128151 14445 Consor North America, Inc.17,953.08 Traffic Signal Design Bello & Price Canyon - Oct 2023 128152 12156 County Of San Luis Obispo 1,200.10 Chargeable report writing/correspondence - Sept 2023 128153 14313 Culligan/Santa Maria 152.36 Drinking Water Nov 2023 128154 12628 Dell Marketing LP 1,279.06 Computer Accessories 128155 14217 Deltina Coffee Roasters 62.50 Coffee
128156 11289 eGenoa, LLC 126.15 Vehicle Decals
128157 10746 Electricraft Inc.704.43 Phone Lines for SCADA 128158 11868 FGL Environmental 613.00 Water Analysis
128159 10398 Liliana Graham 320.00 Instructor: Ballroom/Latin Dance 11/6-11/27/23 #11271 128160 12538 Hds White Cap Const Supply 158.16 Maintenance Supplies 128161 13628 Horizon West Auto Glass 302.18 Vehicle Maintenance 128162 12277 Independent Electric Supply Inc 154.22 Price Street Lights 128163 11739 J.B. Dewar Incorporated 6,393.46 Diesel & Unleaded Fuel Deliveries 11/22/23 128164 13679 KC Partners Corp 409.29 Fuel Tank Inspection & Service 128165 11833 Keylock Security Specialists 22.84 Facilities Maintenance 128166 12694 Landscape Structures Inc.1,829.18 Addie Street/Main Street Swings 128167 10656 LN Curtis & Sons 1,027.94 New Fire Engine Nozzles 128168 13361 Marborg Industries Santa Barbara 275.00 Fencing 128169 10097 Miners Hardware 1,274.77 Maintenance Supplies 128170 14405 Mission Linen Supply 3,688.22 Uniforms/Mats/Towels - Nov 2023 128171 14719 Paul Morabito 1,500.00 Release Bond: Encroachment Permit 142 Leeward 128172 13894 Leah Moss 1,000.00 Tuition Assistance Program FY 24 128173 10039 New Times 424.00 Legal Advertising
128174 12199 Noble Saw, Inc 237.24 Equipment Maintenance 128175 12315 Pacific Gas & Electric Company 4,655.24 Electricity 11/03/23 - 12/07/23 128176 14523 Pacific Publishers, LLC 1,200.00 Tide Books for 2024 128177 12335 Procare Janitorial Supply Inc 1,724.36 Janitorial Supplies 128178 14718 Iris Ripper 2,850.00 Cash for Grass 801 Stratford 128179 11266 San Luis Auto Parts Inc 34.47 Maintenance Supplies 128180 14557 Securitas Technology Corporation 810.57 Maintenance & Monitoring - Aug 2023 & Dec 2023 128181 12076 Slo Co Office Of Education 250.00 Deposit Refund: City to the Sea Event 11/11/23 128182 10576 SLOCO Data, Inc 199.34 Band Review Programs 128183 10025 State Water Resource Ctrl Brd 20,204.00 NPDES Drinking Water Annual Permit Fee 7/1/23-6/30/24, Annual Permit Fee - WWTP FY 23/24, & Collection System Annual Permit Fee 7/1/23-6/30/24
128184 14426 Steltec Inc 481.08 WW Maintenance Supplies 128185 14072 Stresscrete, Inc.21,506.91 (2) Replacement Light Poles - Accident 128186 13530 TCA Tools Inc 155.70 Vehicle Maintenance
128187 12629 Tetra Tech Inc 665.00 Map Checking Services - Oct 2023 128188 11032 The Cliffs 10,000.20 Holiday Party
128189 12321 The Gas Company 654.48 Gas Service 10/18-11/17/23 128190 12924 Traffic Management Inc 1,323.88 Street Signs 128191 10135 U.S. Travel Association 6,000.00 Reg: IPW Booth Pismo Beach CVB 5/3-5/8/24 128192 14034 Vital Records Holdings, LLC 182.83 Document Storage December 2023 128193 14716 Kathye and Jesse Wallace 3,334.00 Refund Claimed Property/Evidence Case No. 201191 128194 12527 Water Systems Consulting Inc 8,752.50 Eng Design New Groundwater Production Well - Sept/Oct 2023 128195 12288 West Covina Nurseries 3,378.38 Oak Park Streetscape Project 128196 12132 White Flag Pest Control Inc 116.00 Pest Control Total:144,629.98$
Council Agenda 1-16-2024 9.B-8
Attachment 2
Packet Page 19

City of Pismo Beach
Final Disbursement List Check Date 12/22/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
ACH 10002 Internal Revenue Service 140,520.20$ Federal Income Tax PD 12/08/2023 ACH 11305 Public Employees Retirement System 70,127.88 PERS Retirement EE & ER PD 12/08/23 ACH 12260 dba: Mission Square ICMA Retirement Trust - 457 24,413.91 ICMA 457 Deferred Comp EE & ER PD 12/08/23 ACH 12305 Franchise Tax Board 32,675.66 State Income Tax & SDI PD 12/08/23 ACH 12360 CalPERS 457 Plan 291.67 PERS 457 Deferred Comp ER PD 12/08/23 ACH 12708 dba: Mission Square ICMA Retirement Trust-Roth IRA
550.00 ICMA Roth IRA PD 12/08/23
ACH 10002 Internal Revenue Service 91,199.30 Federal Income Tax PD 12/22/23 ACH 11224 Richards, Watson, Gershon Attorneys At Law 1,492.25 Professional Legal Services - October 2023 ACH 12260 dba: Mission Square ICMA Retirement Trust - 457 24,830.83 ICMA 457 Deferred Comp EE & ER PD 12/22/23 ACH 12305 Franchise Tax Board 17,775.00 State Income Tax & SDI PD 12/22/23 ACH 12360 CalPERS 457 Plan 291.67 PERS 457 Deferred Comp ER PD 12/22/23 ACH 12708 dba: Mission Square ICMA Retirement Trust-Roth IRA
550.00 ICMA Roth IRA PD 12/22/23
ACH 12944 Leaf 1,322.25 Monthly Copier Lease - Dec 2023 ACH 13455 Wex 754.66 Fuel for City Vehicles 11/07/23 - 12/06/23 128197 10695 AFLAC 2,773.40 Supplemental Disability Insurance - November 2023 128198 12224 Delta Dental Of California 6,831.08 Dental Premiums - December 2023 128199 10633 Pismo Beach Athletic Club Inc 728.00 PBAC Dues collected for December 2023 128200 12022 Pismo Beach Police Officer's Association 1,375.92 POA Dues PD 12/08/23 128201 11208 SEIU Local 620 AFL/CIO 916.41 SEIU Dues PD 12/08/23 128202 13097 The Standard 1,486.22 Life & Additional Life Insurance Premiums - December 2023 128203 13073 VSP- Vision Service Plan (CA)1,647.39 VSP Vision Coverage December 2023 128204 10446 Achievement House, Inc.2,925.00 Shell Beach Litter Services - November 2023 128205 11382 Applied Technology Group, Inc.400.00 Recovery/Renewal FCC Call Sign 128206 12623 AT&T 9391012188 4,065.18 Phone Bill 11/10/2023 - 12/09/2023 128207 13278 AT&T 9391059148 2,041.87 Phone Bill - 11/10/2023 - 12/09/2023 128208 13460 AT&T Mobility 287284035974 1,268.76 Wireless and Cell Service- Oct 2023 128209 14363 AT&T Mobility 287314925891 80.48 iPad Services- Nov 2023 128210 14119 Boone Printing & Graphics, Inc.122.28 Business Cards 128211 14229 Brendler Janitorial Service 16,152.00 Janitorial Services 128212 12841 Robert Brenman 50.00 Band Member: Senior Dance 12/11/23 128213 13139 Brough Construction 254,664.51 Palisades and Chumash Parks - Nov 2023 128214 14038 Bureau Veritas North America, Inc.8,086.00 Building Division Support Services - Sept & Oct 2023 128215 14402 Carol A. Burner 866.66 900 Bello Lease - January 2024 128216 10626 California Highway Adoption Co 1,050.00 Highway 101 On/Off Ramp Trash Mitigation - Dec 2023 128217 14414 California State Disbursement Unit 461.53 Tax Withholding Order PD 12/22/23 128218 14349 Callander Associates Landscape Architecture, Inc 882.34 Chumash and Palisades Parks - Oct 2023 128219 14554 Jeffrey Cardinal 50.00 Band Member: Senior Dance 12/11/23 128220 13880 CDCE, Inc.7,134.56 Panasonic Toughbook- Service & Dock 128221 11451 Channel Islands Technology Integrators' Group 43,517.43 Quarterly Phishing Oct - Dec 2023, InTune Migration - Sept & Oct 2023, IT Professional Services: Remote Support Oct & Nov 2023, Monthly Office 365 & Phone Licenses Oct & Nov 2023, Update Operating Systems for City Hall Servers, SCADA Radio Network VPN Setup, Sharepoint Setup and Migration
128222 14415 CLAD Consulting, Inc.62,813.75 On Call Engineering Inspection - Nov 2023, 478 Hinds PIP Inspections - Aug-Nov 2023, Emergency Services Temp Facilities- Oct/Nov 2023, Parking Annex CM - Bid Alts - Nov 2023, Parking Annex CM - Nov 2023, Palisades and Chumash Parks CM - Nov 2023
128223 14382 CleanStreet, LLC 13,662.62 Street Sweeping Services - November 2023 128224 12516 County of San Luis Obispo Health Agency 10,412.50 Animal Shelter Services Q2 FY 23-24 128225 10752 Critical Reach 325.00 APB Annual Support Fee CY24 128226 13386 Cuesta Polygraph & Investigations, LLC.2,000.00 Investigative Services 128227 11986 Culligan/Central Coast Water 216.00 Car Wash Filtration & Service 12/11/23 128228 14313 Culligan/Santa Maria 129.68 Drinking Water Nov 2023 128229 14728 Neddy Daza 250.00 Deposit Refund: DCP Event 9/23/23 128230 12628 Dell Marketing LP 2,127.99 (2) OptiPlex Micro Desktop Computers 128231 14217 Deltina Coffee Roasters 62.50 Coffee
128232 12307 Department Of Justice 32.00 Pre-employment fingerprinting 128233 14695 Deschamps Mats Systems Inc 7,999.00 Beach Wheelchairs 128234 10242 Dooley Enterprises, Inc.3,695.47 Ammunition 128235 13697 Dudek 10,392.17 Prof Svcs GP/LCP 09/30/23 - 10/27/23 Council Agenda 1-16-2024 9.B-9
Attachment 2
Packet Page 20

City of Pismo Beach
Final Disbursement List Check Date 12/22/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
128236 11469 Eikhof Design Group Inc 11,071.00 Development Review Services - Nov 2023, Stormwater Inspection Services - Nov 2023, Wadsworth Storm Drain - Nov 2023, Addie St.

Restroom Engineering Design - Nov 2023,
128237 12541 Engel & Gray Inc 9,793.76 Composting Biosolids Nov 2023 128238 13283 Epic Entertainment DJS, Lighting & Photo
BoothsLLC
2,850.00 Holiday Party Balance - DJ- casino- photobooth 128239 12123 Farm Supply 479.02 Maintenance Supplies
128240 14726 Flex Performing Arts 250.00 Deposit Refund: DCP Event 7/22/23 128241 13846 Franchise Tax Board-Tax Withholding-2 40.00 Tax Withholding Order PD 12/22/23 128242 14727 Alan Goodrich 250.00 Deposit Refund: DCP Event 3/4/23 128243 12538 Hds White Cap Const Supply 716.50 Maintenance Supplies 128244 13276 InfoSend, Inc.1,154.43 Processing-Printing-Mailing Utility Bills Nov 2023 128245 13385 IPS Group, Inc.2,697.47 IPS Transaction Fees - Nov 2023 128246 10474 Joseph Wolosz 6,500.00 Wolosz Parking Lot Lease - Jan 2024 128247 10175 Life-Assist, Inc.706.10 Medical Supplies
128248 14577 LK Graphics 406.18 Office Door Nameplates
128249 13520 Los Angeles County Auditor Controller 5,155.00 GSR Kits- Case 23-0241 128250 14401 Barbara L. Maraist 866.67 900 Bello Lease - January 2024 128251 14674 McGrath Rentcorp 2,700.00 Temporary trailers - Foundation Drawings 128252 13645 MDN Engineering, LLP 10,670.00 Bello Bridge Habitat Mitigation Monitoring - Nov 2023, Construction Observation - Shaffer Lane PIPs - Nov 2023, Chapman Estate - Nov 2023, Paving Project Support - Nov 2023
128253 12960 Med-Stops Medical Clinic Inc 200.00 DMV/DOT physical 128254 14724 Jack Mefford 250.00 Deposit Refund: PBVH Event 8/11/19 128255 10097 Miners Hardware 612.65 Maintenance Supplies 128256 12406 Mosquito and Vector Management District 3,127.38 Mosquito Trapping & Mgmt July-September 2023 128257 14611 Jon Wayne Mounts 50.00 Band Member: Senior Dance 12/11/23 128258 10039 New Times 656.00 Legal Advertising
128259 14343 ODP Business Solutions, LLC 630.47 Office Supplies 128260 13468 Otto Electrical 7,200.00 Electrical Design - Nov 2023 128261 12070 Michelle Pearson 164.19 Reimb: Hotel AFSS Quarterly meeting 12/13-12/14/23 128262 14725 Jonathan Peck 250.00 Deposit Refund: DCP Event 10/8/23 128263 11220 People's Self-Help Housing Corporation 1,519,845.55 Requisition No. 5 - Affordable Housing Project at 855 4th Street 128264 11551 Pismo Beach Chamber Of Commerce 250.00 Deposit Refund: DCP Event 4/29/23 128265 12022 Pismo Beach Police Officer's Association 1,431.38 POA Dues PD 12/22/23 128266 14403 Betty J. Pratt 866.67 900 Bello Lease - January 2024 128267 12335 Procare Janitorial Supply Inc 22.83 Janitorial Supplies 128268 12218 R. Baker Inc.11,738.00 Air Vac Emergency Repair at 1751 Cabrillo Hwy 128269 11003 Mary Ann Reiss 698.00 Reimb: Rotary Weekly Meals & Dues March - November 2023 128270 11266 San Luis Auto Parts Inc 92.78 Vehicle Maintenance 128271 12028 San Luis Obispo County Public Works Dept 903,059.18 Department of Water Resources 60% of Annual FY 23-24 128272 12108 Santa Maria Tire, Inc.1,273.70 Vehicle Maintenance 128273 13994 SBRK Finance Holdings, Inc.616.50 CivicPay IVR Transaction Fees Nov 2023 128274 14557 Securitas Technology Corporation 2,164.46 Maintenance & Monitoring 1/1/24 - 3/31/24, Security & Fire Monitoring - Jan 2024, Pier Airstreams Service Call
128276 14359 Suzanne Shaug 500.00 Deposit Refund: PBVH Event 7/26/22 128277 10533 SLO County Sheriff Department 488.00 Law Enforcement Course 128278 12570 SLO Roasted Coffee 74.00 Coffee
128279 10576 SLOCO Data, Inc 1,978.00 Advisory Body Recruitment 2024 128280 11148 Software Solutions Team 13,200.00 Onsite Training: Microsoft O365 11/14-11/30/23 128281 10730 South Coast Emergency Vehicle 8,614.97 E64 Annual Service w/ DOT Inspection "C" Service & Repairs 128282 11722 SP Maintenance Services Inc 4,688.75 Parking Lot & Street Sweeping - November 2023 128283 12171 State Water Resources Control Board 41,906.70 CWSRF C-06-4793-130 C#08822-550-0 Principal Pismo Oaks Lift 128284 12806 Donald G. Stever 50.00 Band Member: Senior Dance 12/11/23 128285 12630 SWCA Environmental Consultants 10,467.19 Chapman Estate - Nov 2023, Palisades and Chumash Parks - Nov 2023, Wadsworth Ave - Nov 2023, Ocean Blvd - Nov 2023,
128286 11271 Templeton Uniforms 48.40 Uniforms
128287 13442 Thorn Run Partners 4,500.00 Federal Lobbying Services - December 2023 128288 12860 Townsend Public Affairs 4,000.00 State Lobbying Services - December 2023 128289 12924 Traffic Management Inc 2,935.11 Special Event / Seasonal Street Signs 128290 12415 Transitions Mental Health Association 1,000.00 Deposit Refund: PBVH Event 10/21/16, 10/31/22 128291 12991 TransUnion Risk and Alternative 150.00 Investigative Services- 11/1 - 11/30/23 128292 11165 Tri County Office Furniture 4,719.64 Accountant Cubicle 128293 13905 Tripepi, Smith and Associates, Inc 446.25 Public Outreach and Education - Nov 2023 128294 12982 Ultrex Business Products 974.69 Monthly Copier Usage Nov 2023 128295 10507 V & V Manufacturing 163.87 Flat Badge
Council Agenda 1-16-2024 9.B-10
Attachment 2
Packet Page 21

City of Pismo Beach
Final Disbursement List Check Date 12/22/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
128296 12132 White Flag Pest Control Inc 270.00 Pest Control Total:3,493,172.42$
Council Agenda 1-16-2024 9.B-11
Attachment 2
Packet Page 22

City of Pismo Beach
Final Disbursement List Check Date 12/29/2023

US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
ACH 10371 Visit SLO County 169,040.67$ TMD Payments Oct 2023 ACH 11208 SEIU Local 620 AFL/CIO 921.26 SEIU Dues PD 12/22/23 ACH 14257 Igoe Administrative Services 4,702.72 Medical and/or Dependent Care FSA & GOE FSA and DDS reimbursement-Dec 2023
Total:174,664.65$
Council Agenda 1-16-2024 9.B-12
Attachment 2
Packet Page 23

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.C
Meeting Date: January 16, 2024
TITLE:

Monthly Investment Transaction Report of the City’s Cash and Investments for November 2023 of FY 2024
RECOMMENDATION:

No action recommended; for information only.

DISCUSSION:

This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending November 30, 2023. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body.

The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of November 30, 2023. Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending November 30, 2023.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ATTACHMENTS:

1. Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2. For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities

3. For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager
Submitted by: Nadia Feeser, Administrative Service Director / City Treasurer City Manager Approval:

Council Agenda 1-16-2024 9.C-1
Packet Page 24

City of Pismo Beach
Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned November
2023
Actual Year-to-
Date Interest
Earned Ending
11/30/2023 * Data Sources
General Fund Reserves US Bank CDs/GASs/Corp/
Muni Bonds

2.17% avg 7,658,980 16,967$ 69,621$ 1 City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds/
US Treasury Note

3.37% avg 42,898,117 49,855 434,909 1 Total All Securities 50,557,097$ 66,822$ 504,530$ City Pooled Funds - B US Bank Custody 0.00%-$ 310$ 1,597$ 1 City Pooled Funds - B Local Agency Invest.

Fund
State Investment
Pool

3.59%14,883,931 - 133,009 2
City Pooled Funds - B US Bank Checking 0.00%13,001,701 1,000 6,906 3 City Pooled Funds - B 27,885,632$ 1,311$ 141,511$ City Pooled Funds total A + B 70,783,748$ 51,166$ 576,420$ Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 Pier Project 281,306$ 2$ 8$ 4 Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 CREB's
Project
236,724 2 11 4
CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit
Trust Account
Various managed by
CalPERS
4,638,943$ -$ (187,876)$ 5 TOTAL, Cash and Investments at November 30, 2023:83,599,702$ 68,137$ 458,184$ TOTAL for City Managed Portfolio, Cash and Investments:78,442,728$ 68,133$ 646,041$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly Customer Statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly reconciled bank statement from US Bank
4 = Monthly statement from Wilmington Trust
5 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments Council Agenda 1-16-2024 9.C-2
Attachment 1
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CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
November 30, 2023

INVESTMENT ACTIVITY

PURCHASES OR DEPOSITS
11/15/23 Purchase Workers Federal Credit Union 245,000$ Total 245,000$

SALES, MATURITIES, CALLS OR WITHDRAWALS
11/01/23 Matured California State University Revenue Bonds 250,862$ 11/08/23 Matured Morgan Stanley 245,000
Total 495,862$
ACTIVITY TOTAL (250,862)$

INTEREST REVENUE

GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 16,967$

POOLED INVESTMENTS
Interest Earned on Investments 49,855$
TOTAL INTEREST EARNED 66,822$
Data Source: Monthly Download of Transactions from US Bank Council Agenda 1-16-2024 9.C-3
Attachment 2
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 11/30/2023 Bank Account Description Bank ID
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Checking US Bank 11,439,520$ 5,197,658$ (3,405,488)$ 287,133$ (517,122)$ 13,001,701$ LAIF LAIF 14,883,931 - - -- 14,883,931
Total all Bank Accounts 26,323,451$ 5,197,658$ (3,405,488)$ 287,133$ (517,122)$ 27,885,632$ Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Fund
General Fund 1001-10101 2,104,712 2,145,644 (1,494,657) -- 2,755,700 General Fund-Reserve 1001-10105 80,172 261,293 - - - 341,465 Half Cent Sales Tax Fund 1002 1,492,302 1,360 - - - 1,493,662 Special Revenue Funds
Gas Tax Fund 2001 86,506 18,158 - - - 104,663
LTF - Streets 2002 226,879 29,078 (2,131) -- 253,826 PEG Access Fund 2003 76,750 9,190 - - - 85,940
Police Grant Fund 2004 113,350 (73) - - - 113,277
Housing In Lieu Fund 2005 426,880 4,434 - - - 431,314 LBID Fund 2006 2,168,057 221,723 (237,803) -- 2,151,977 Chapman House 2007 82,675 92,856 (94,259) -- 81,271 Capital Projects Funds
Capital Projects Fund 3001 708,779 540,857 (542,787) -- 706,849 Public Facilities Fund 3002 886 - - -- 886
Park Development Fund 3003 285,312 (453)- - - 284,859 Circulation Fund 3101 557,938 (24,126) - - - 533,812 Development Impact Fee Fund 3102 321,325 33,352 - - - 354,677 Developer Impact Fee Fund 3103 168,604 - - -- 168,604 Underground Utility Fund 3201 16,669 - - -- 16,669 Council Agenda 1-16-2024 9.C-4
Attachment 3
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:11/30/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
Debt Service Funds
Public Finance Authority Fund 4001 - - - - - - Public Finance Authority Fund 4002 - - - - - - Freeway Foothills AD Fund 4101 771 - - - - 771 Spyglass AD Fund 4102 12,839 - - - - 12,839 Indio-El Portal AD Fund 4112 746 - - - - 746 Visalia Street AD Fund 4113 3,231 391 - - - 3,623 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 3,815,200 750,233 (151,985) - - 4,413,447 Water Construction Fund 6103 837,053 3 - - - 837,056 Water Expansion Fund 6104 862,409 4,048 - - - 866,457 Wastewater Enterprise Fund 6201 1,326,920 202,876 (253,440) - - 1,276,355 Wastewater Construction Fund 6202 1,412,960 - - - - 1,412,960 Wastewater Expansion Fund 6203 1,989,281 8,208 - - - 1,997,489 LTF - Transit Fund 6301 28,493 - - - - 28,493 Pier Operations Fund 6401 13,987 6,106 (4,368) - - 15,725 Parking Fund 6501 2,837,953 63,488 (43,974) - - 2,857,467 Internal Service Funds
Technology Service Fund 7101 85,454 145,732 (107,114) - - 124,072 Motor Vehicle Fund 7201 2,873,267 117,455 (80,199) - - 2,910,523 Trust & Agency Funds
SLO County TMD 8201 192,234 171,989 (192,249) - - 171,974 Control Funds
Payroll Control Fund 9301 952,757 1,092 (42,516) - - 911,334 Interest Control Fund 9302 1,440 1,000 - - - 2,440 Utility Billing Control Fund 9304 158,660 3,749 - - - 162,410 M/R Control Fund 9305 - - - - - - Total all cash funds 26,323,451 4,809,662 (3,247,482) - - 27,885,632 Council Agenda 1-16-2024 9.C-5
Attachment 3
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 11/30/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance

INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 - - - - 0 General Fund - CD's 1001-10404 6,115,033 - - - - 6,115,033 General Fund - Fed Agency 1001-10405 4,049,000 - - - - 4,049,000 GF - Half Cent Sales Tax CD's 1002-10404 735,000 - - - - 735,000 GF - Half Cent Sales Tax Fed Age1002-10405 500,000 - - - - 500,000 GF - Half Cent Sales Tax Mny Mk 1002-10108 0 - - - - 0 GF Reserve Money Mkt Cash 1001-10109 0 - - - - 0 GF Reserve - CD's 1001-10403 3,182,967 - - - - 3,182,967 GF Reserve - Fed Agency 1001-10402 2,208,000 - - - - 2,208,000 GF Reserve - Building 1001-10406 202,000 - - - - 202,000 GF Reserve - Building - Federal A1001-10146 298,000 - - - - 298,000 GF Reserve - Risk Mgmt - CD's 1001-10407 150,000 - - - - 150,000 GF Reserve - Risk Mgmt - Fed Ag1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 529,143 - - - - 529,143 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 902,883 (5,862) - - - 897,022 GF Municipal Bonds Reserve 1001-10143 1,263,013 (245,000) - - - 1,018,013 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 - - - - 50,000 Half Cent Sales Tax - Pooled 1002-10141 - - - - - - Half Cent Sales Tax - Muni Bond 1002-10142 - - - - - - GF CREB's Fiscal Agent 1001-10515 (0) - - - - (0) GF Treasury Note 1001-10410 13,029,864 - - - - 13,029,864 Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 (0) - - - - (0) Housing In Lieu Fund 2005-10404 630,000 - - - - 630,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 - - - - 140,000 Housing In-Lieu Treasury Note 2005-10410 936,230 - - - - 936,230 Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - - Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 - - - - - - Develop. Impact Fee Mny Mkt 3102-10108 0 - - - - 0 Development Impact Fee Fund 3102-10404 245,000 - - - - 245,000 Impact Fees Federal Agencies 3102-10405 - - - - - - Council Agenda 1-16-2024 9.C-6
Attachment 3
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 11/30/2023 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance

INVESTMENTS
Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 385 280,921 - - - 281,306 Public Fin Fiscal Agent-CREBs 4002-10515 519 236,205 - - - 236,724 Visalia Street CD's 4113-10404 100,000 - - - - 100,000 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 - - - - 0 Water Fund CD's 6101-10404 490,000 - - - - 490,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - - - - 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 - - - - - - Water Fund Treasury Note 6101-10410 1,015,796 - - - - 1,015,796 Water Construction Money Mkt 6103-10108 (0) - - - - (0) Water Construction 6103-10404 504,363 - - - - 504,363 Wastewater Fund Money Market C6201-10108 0 - - - - 0 Wastewater Fund CD's 6201-10404 490,000 - - - - 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - - - 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 1,062,000 - - - - 1,062,000 WWtr Fund Treasury Note 6201-10410 1,015,796 - - - - 1,015,796 Parking Enterprise Money Mrkt 6501-10108 (0) - - - - (0) Parking Fund Corp Bond-Pooled 6501-10141 500,000 - - - - 500,000 Parking Enterprise 6501-10404 980,000 - - - - 980,000 Parking Fund Federal Agencies 6501-10405 1,750,000 - - - - 1,750,000 Parking Fund Treasury Note 6501-10410 902,872 - - - - 902,872 Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 - - - - 0 MVR Fund CD's 7201-10404 1,526,000 - - - - 1,526,000 MVR Fund Federal Agencies 7201-10405 500,000 - - - - 500,000 CalPers Benefit Trust
OPEB Trust Account 8101-10408 4,638,943 - - - - 4,638,943 Total all Investments 55,447,806$ 266,264$ -$ -$ -$ 55,714,070$ Total all Funds 81,771,257$ 5,075,927$ (3,247,482)$ -$ -$ 83,599,702$ Council Agenda 1-16-2024 9.C-7
Attachment 3
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.D
Meeting Date: January 16, 2024
TITLE:

Annual Review and Approval of Investment Policy
RECOMMENDATION:

Approve the City of Pismo Beach Investment Policy.

BACKGROUND:

The primary purpose of this agenda item is to present the City of Pismo Beach Investment Policy for City Council review and approval. California Government Code Section 53646 (a) (2) provides that “In the case of any other local agency [other than county government], the treasurer or chief fiscal officer of the local agency may annually render to the legislative body of that local agency and any oversight committee of that local agency a statement of investment policy, which the legislative body of the local agency shall consider at a public meeting. Any change in the policy shall also be considered by the legislative body of the local agency at a public meeting." The City’s Investment Policy was last approved on January 17, 2023.

The Administrative Services Director/City Treasurer reviewed the existing Investment Policy and has no changes to the Policy at this time. The policy complies with the California Government Code and best practices and is certified by the California Municipal Treasurers Association Investment Policy certification program.

Conclusion and Recommendation
Staff recommends that Council approve the City of Pismo Beach Investment Policy (Attachment 1).

FISCAL IMPACT:

As the proposed Investment Policy is the same as the existing policy, approving the Investment Policy does not have a significant financial impact. The Policy promotes the City’s objectives to safeguard the principal, remain liquid, and strive for maximum investment returns. The amount invested in various investment securities is dependent on the cash flow needs of the City and the market dictates the earnings on the majority of the City’s portfolio.

ATTACHMENTS:

1. 2024 City of Pismo Beach Investment Policy
Submitted by: Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:

9.D-1Council Agenda 1-16-2024
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1 CityofPismoBeachInvestmentPolicyJanuary16,2024 



1.0Policy
TheCityofPismoBeach(“City”)shallinvestpublicfundsinsuchamannerastocomply withstateandlocallaws;ensureprudentmoneymanagement;providefordailycash flowrequirements;andmeettheobjectivesofthePolicy,inpriorityorderofSafety, Liquidity,andReturnoninvestment.

CaliforniaGovernmentCodeSection53646(a)(2)statesthattheCityTreasurermay annuallysubmitaninvestmentpolicytotheCityCouncilforconsiderationatapublic meeting.ThisinvestmentpolicyconformstoallpertinentexistinglawsoftheStateof California,includingCaliforniaGovernmentCodeSections53600etseq. 

2.0Scope
ThisinvestmentpolicyappliestoallfinancialassetsandinvestmentactivitiesoftheCity. InvestmentsfortheCitywillbemadeonallfundsidentifiedintheComprehensiveAnnual FinancialReport(CAFR)onapooledbasis,includingtheGeneralFund,SpecialRevenue Funds,CapitalProjectFunds,DebtServiceFunds,EnterpriseFunds,InternalServiceFunds, FiduciaryFunds,andanyfundssubsequentlycreated.

ThisinvestmentpolicydoesnotapplytoBondProceeds,DeferredCompensationFunds, RetirementorRetireeHealthCaresavings/trusts/plans.CaliforniaGovernmentCode Section5922(d)authorizesproceedsofbondstobeinvestedinaccordancewithrelated offeringdocumentation.TheseCodeSectionsrecognizetheuniqueneedsandobjectives ofsuchproceeds.Likewise,DeferredCompensationPlansarecoveredunderCalifornia GovernmentCode.


3.0Prudence
TheCityTreasurerisauthorizedtomakeinvestmentdecisionsonbehalfoftheCity investingpublicfundssubjecttotheprudentinvestmentstandard.ThePrudentInvestor Standard(CaliforniaGovernmentCodeSection53600.3)states,that“wheninvesting, reinvesting,purchasing,acquiring,exchanging,sellingormanagingpublicfunds,atrustee shallactwithcare,skill,prudenceanddiligenceunderthecircumstancesthenprevailing, including,butnotlimitedto,thegeneraleconomicconditionsandtheanticipatedneed ofthe[City],thataprudentpersoninalikecapacityandfamiliaritywiththosematters woulduseintheconductoffundsofalikecharacterandwithlikeaims,tosafeguardthe principalandmaintaintheliquidityneedsofthe[City]”.Thestandardofprudencetobe usedbyinvestmentofficialsshallbeappliedinthecontextofmanaginganoverall portfolio.
Attachment 1

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4.0Objectives
Theprimaryobjectives,inpriorityorder,oftheCity’sinvestmentactivities(per CAGovtCodeSection53600.5)shallbe:


4.1.Safety:Safetyofprincipalistheforemostobjectiveoftheinvestmentprogram. InvestmentsoftheCityshallbeundertakeninamannerthatseekstoensurethe preservationofcapitalintheoverallportfolio.Toattainthisobjective,the Citywilldiversifyitsinvestmentsbyinvestingfundsamongavarietyofsecurities withindependentreturns.


4.2.Liquidity:TheCity’sinvestmentportfoliowillremainsufficientlyliquidtoenable theCitytomeetalloperatingrequirementswhichmightbereasonably anticipated.


4.3.ReturnonInvestments:TheCity’sinvestmentportfolioshallhavetheobjectiveof attainingacomparativeperformancemeasurementoranacceptablerateof returnthroughoutbudgetaryandeconomiccycles.Thesemeasurementsshould becommensuratewiththeCity’sinvestmentriskconstraintsidentifiedinthe InvestmentPolicyandthecashflowcharacteristicsoftheportfolio. 

5.0DelegationofAuthority 
CaliforniaGovernmentCodeSection53601statesthatthelegislativebodyofalocal agency(i.e.,theCityCouncil)isauthorizedtoinvestsurplusmoneysasspecifiedinthat codesection.InaccordancewithCaliforniaGovernmentCodeSection53607,this authoritymaybedelegatedtotheCityTreasurerforaoneͲyearperiodbytheCity Council.Subjecttoreview,theCityCouncilmayrenewthedelegationofauthorityunder thiscodesectioneachyear.

ThePismoBeachCityCouncildelegatesitsauthoritytoinvestorreinvestCityfundsto theCityTreasurer,whoisalsotheAdministrativeServicesDirector.TheCityTreasurer willberesponsibleforallinvestmenttransactionsandshallestablishasystemofcontrols toregulatetheactivitiesofCityofficialsinvolvedinanyaspectoftheinvestmentprogram. InthecaseoftheCityTreasurer’sabsence,theCityCouncildelegatesinvestment authorityinthefollowingorderto(1)FinanceManagerand(2)CityManager. 
DutiesandResponsibilities


5.1.CityTreasurer(AdministrativeServicesDirector):Chargedwithresponsibilityforall publicfundsandsecuritiesbelongingtoorunderthecontroloftheCity,andfor thedepositandinvestmentofthosefundsinaccordancewiththeprinciplesof soundtreasurymanagementandinaccordancewiththeapplicablelaws, ordinances,andpoliciesadoptedbytheCity.
Attachment 1

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5.2.AdministrativeServicesDepartmentStaff:Chargedwithrecordinginvestment activityintheaccountingrecordsandwithverifyingtheTreasurer'srecordswith brokerconfirmations,bankstatements,andsafekeepingrecords. 

5.3.FinanceManager:Chargedwithresponsibility(intheabsenceoftheTreasurer)for allpublicfundsandsecuritiesbelongingtoorunderthecontroloftheCityandfor theirdeposit.Dutiesrelatedtoinvestmentactivitiesshallbeperformedbystaff otherthanthoseresponsiblefortheaccountingofthoseinvestments. 

5.4.CityCouncil:MaydelegatetotheCityTreasurerforaoneͲyearperiodtheauthority toinvesttheCity'sfunds.Subjecttoreview,theCityCouncilmayrenewthe delegationofthisauthorityeachyear.TheCityCouncilmayalsoannually considerandapproveawrittenStatementofInvestmentPolicyatapublic meeting.AnychangetotheInvestmentPolicyatanytimeshallalsobeconsidered bytheCityCouncilatapublicmeeting.


6.0EthicsandConflictsofInterest
Officersandemployeesinvolvedintheinvestmentprocessshallrefrainfrompersonal businessactivitythatcouldconflictwithproperexecutionoftheinvestmentprogram,or whichcouldimpairtheirabilitytomakeimpartialinvestmentdecisions.Employeesand investmentofficersshalldiscloseanymaterialfinancialinterestinfinancialinstitutions thatconductbusinesswiththisCity,andtheyshallfurtherdiscloseanylargepersonal financial/investmentpositionsthatcouldberelatedtotheperformanceoftheCity’s portfolio.


7.0AuthorizedFinancialDealersandInstitutions

7.1.TheTreasurerwillmaintainalistofapprovedfinancialinstitutionsauthorizedto provideinvestmentservicestotheCityintheStateofCalifornia.Acompetitivebid process,whenpractical,willbeusedtoplaceallinvestmentpurchases,otherthan thosethatareclassifiedas“newissue”securities.Onanannualbasis,the Treasurershallrecommendalistofatleasttwobroker/dealerswhoare authorizedtoprovideinvestmentservices.ThelistshallbeapprovedbytheCity Council.Allbroker/dealerswhowishtobeconsideredforthelistmustmeetthe followingminimumrequirements:


7.1.aMustbea“primary”orregionaldealerthatqualifiesundertheSecurities andExchangeCommissionRule15C3Ͳ1(UniformNetCapitalRule)

7.1.bMustbeexperiencedinpublicagencyinvestingandinvestmentproducts andfamiliarwiththeCaliforniaGovernmentCodeasrelatedto investmentsforlocalgovernmentalagencies

7.1.cMusthavebeeninbusinessforatleastthreeyears

7.1.dMustsupplytheTreasurerwiththefollowing:
•currentauditedfinancialstatements,
Attachment 1

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•proofofFinancialIndustryRegulatoryAuthority(FINRA) certification,
•tradingresolution,
•depositorycontracts,
•proofofStateofCaliforniaregistration,
•completedbroker/dealerquestionnaire,and
•certificationofhavingreadtheCity’sinvestmentpolicy.

7.1.eTheTreasurershallconsiderthecreditworthinessofinstitutions. 

7.2.Ifathirdpartyinvestmentadvisorisauthorizedtoconductinvestment transactionsontheCity’sbehalf,theinvestmentadvisormayusetheirown listofapprovedbroker/dealersandfinancialinstitutions.Theinvestmentadvisor’s approvedlistmustbemadeavailabletotheCityuponrequest. 

7.3.Nopublicdepositshallbemadeexceptinaqualifiedpublicdepositoryas establishedbytheestablishedstatelaws.


7.4.Anannualreviewofthefinancialconditionandregistrationsofqualifiedbidders willbeconductedbytheTreasurer.Acurrentauditedfinancialstatementis requiredtobeonfileforeachfinancialinstitutionandbroker/dealerinwhichthe Cityinvests.


Attachment 1

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8.0AuthorizedandSuitableInvestments
CaliforniaGovernmentCodeSection53601,53601.6,53601.8,53635,53635.2, 53638and53684includeanumberofrequirementsonhowandwherepublicmoney maybeinvested.TheCityisempoweredbystatutetoinvestinthefollowingtypesof securities:




PermittedInvestments
CityDollarLimit,
MaximumPercentageof
PortfolioLimit

Maturity
Limit
LocalAgencyInvestmentFund(LAIF)$50million,100%None AgencyIssues(Government
SponsoredEnterprise,orGSE,
instruments
50%5years
NegotiableCertificatesofDeposits30%5years
PublicFundsCheckingorSavings
Account
100%None
SharesofBeneficialInterest(i.e.,
moneymarketmutualfunds)
20%(10%inanyone
mutualfund)
None
U.S.TreasuryIssues100%5years
StateofCaliforniaIssues30%5years
IssuesofEntitiesoutsideofCalifornia30%5years
IssuesofOtherCaliforniaentities30%5years
CityofPismoBeachBonds100%5years
CorporateBonds30%,minimumratingbyat
leastoneofthefollowing,anda
maximumof10%perissuer:
S&PA,Moody’sA2,FitchA
5years
CommercialPaper25%orportfolio;10%
perissuer;Ratingof
‘A1/P1’orhigherfrom
S&PandMoody’s
270
days

AnyStateofCalifornialegislativeactionthatfurtherrestrictsallowablematurities, investmenttypesorpercentageallocationswillbeincorporatedintotheCity’sPolicyand supersedesanyandallpreviousapplicablelanguage.IftheCityisholdinganinvestment thatissubsequentlyprohibitedbyalegislativechange,theCitymayholdthatinvestment, ifitisdeemedprudentbytheInvestmentOfficer,untilthematuritydatetoavoidan unnecessaryloss.


9.0ReviewofInvestmentPortfolio
ThesecuritiesheldbytheCitymustbeincompliancewithSection8.0Authorizedand SuitableInvestmentsatthetimeofpurchase.Becausesomesecuritiesmaynotcomply withSection8.0AuthorizedandSuitableInvestmentssubsequenttothedateofpurchase, theTreasurershallatleastquarterlyreviewtheportfoliotoidentifythosesecuritiesthat Attachment 1

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donotcomply.TheTreasurershallestablishprocedurestoreporttotheCityCouncil, majorandcriticalincidencesofnoncomplianceidentifiedthroughthereviewofthe portfolio.


10.0InvestmentPools/MutualFunds
Athoroughinvestigationofthepool/fundisrequiredpriortoinvesting,andonacontinual basis.Thereshallbeaquestionnairedevelopedwhichwillanswerthefollowinggeneral questions:

10.1.Adescriptionofeligibleinvestmentsecurities,andawrittenstatementof investmentpolicyandobjectives.

10.2.Adescriptionofinterestcalculationsandhowitisdistributed,andhowgains andlossesaretreated.

10.3.Adescriptionofhowthesecuritiesaresafeguarded(includingthesettlement processes),andhowoftenthesecuritiesarepricedandtheprogramaudited.

10.4.Adescriptionofwhomayinvestintheprogram,howoften,whatsizedepositand withdrawalareallowed.

10.5.Ascheduleforreceivingstatementsandportfoliolistings

10.6.Adescriptionofhowthepool/fundmaintainreserves,retainedearnings,etc.or isallincomeafterexpensesdistributedtoparticipants

10.7.Afeeschedulethatdiscloseswhenandhowfeesareassessed.

10.8.Theeligibilityofthepool/fundtoinvestinbondproceedsandadescriptionofits practices.


11.0Collateralization
Collateralizationisrequiredoncertificatesofdepositsandsweepcheckingaccounts.In ordertoanticipatemarketchangesandprovidealevelofsecurityforallfunds,the collateralizationlevelwillbe(110%)ofmarketvalueofprincipalandaccruedinterest. 
TheCitychoosestolimitcollateraltothefollowing:certificatesofdeposits,sweep checkingaccounts,andagencyissues.Collateralwillalwaysbeheldbyanindependent thirdpartywithwhomtheentityhasacurrentcustodialagreement.Aclearlymarked evidenceofownership(safekeepingreceipt)mustbesuppliedtotheentityandretained. 
TheTreasurer,atherdiscretion,maywaivethecollateralrequirementsforcertificatesof depositsupto$250,000whicharefullyinsuredbytheFederalDepositInsurance Corporation.


12.0SafekeepingandCustody
Allsecuritieswillbereceivedanddeliveredonadeliveryversuspayment(DVP)basis. Securitieswillbeheldbyathirdpartycustodian/safekeepingaccountdesignatedbythe Treasurerandevidencedbysafekeepingreceipts.Saidsecuritiesshallbeheldinamanner thatestablishesthegovernmententity’srightofownership.Theonlyexceptiontothe foregoingshallbedepositoryaccountsandsecuritiespurchasesmadewith:LAIF,time certificatesofdepositandmoneymarketmutualfundshelddirectlywithissuing Attachment 1

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institution,sincethepurchasedsecuritiesarenotdeliverable. 

13.0Diversification
TheCityrecognizesthatinvestmentriskscanresultfromissuerdefaults,marketprice changes,orvarioustechnicalcomplicationsleadingtotemporaryilliquidity.Tominimize theCity’sexposuretothesetypesofrisk,theportfolioshouldbediversifiedamong severaltypesofinstitutions,instruments,andmaturities.TheTreasurershallminimize defaultriskbyprudentlyselectingonlyinstrumentsandinstitutions,whichatthetimeof placementhavebeenevaluatedfortheirfinancialviabilityandcompliancewiththis policy.

Noindividualinvestmenttransactionshallbeundertakenthatjeopardizesthetotal capitalpositionoftheoverallportfolio.Riskshallalsobemanagedbysubscribingtoa portfoliomanagementphilosophythathelpstocontrolmarketandinterestrateriskby matchinginvestmentswithcashflowrequirements.Seesection9.0Authorizedand SuitableInvestments,whichliststheCity’smaximumpercentagelimitsandpromotesa diverseportfolio.


14.0MaximumMaturities
Totheextentpossible,theCitywillattempttomatchitsinvestmentswithanticipatedcash flowrequirements.Matchingmaturitieswithcashflowdateswillreducetheneedtosell securitiespriortomaturity,thusreducingmarketrisk.Unlessmatchedtoaspecific cashflowandapprovedbyCityCouncil,theCitywillnotdirectlyinvestinsecurities maturingmorethan5yearsfromthedateofpurchase.


15.0InternalControls
TheTreasurershallestablishanannualprocessofindependentreviewbyanexternal auditor.Thisreviewwillprovideinternalcontrolbyassuringcompliancewithpoliciesand procedures.

•Properdocumentationobtainedfromconfirmationandcashdisbursementwire transfersisrequiredforeachinvestmenttransaction. •Timelybankreconciliationisconductedtoensureproperhandlingofalltransactions. •Theinvestmentportfolioandallrelatedtransactionsarereviewedandbalancedto appropriategeneralledgeraccountsbytheAdministrativeServicesDepartmentona monthlyandquarterlybasis.


16.0PerformanceStandards
Theinvestmentportfolioshallbedesignedwiththeobjectiveofobtainingarateof returnthroughoutbudgetaryandeconomiccycles,commensuratewithinvestmentrisk constraintsandcashflowneeds.

TheCity’sbasicinvestmentstrategyistobuyandholdinvestmentsuntilmaturity However,theTreasurermaysellasecurityduetoadversechangesincreditriskordueto Attachment 1

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unexpectedcashflowneeds.

TheMarketYieldbenchmarkusedbytheTreasureristodeterminewhethermarketyields arebeingachievedandshallbetherateofreturnfromthefollowingindices:LocalAgency InvestmentFund(LAIF)and6Ͳmonthand1ͲyearTreasuryBills. 

17.0InvestmentReporting
InaccordancewithCaliforniaGovernmentCodeSection53607,theTreasurershallfile amonthlyinvestmentreportwiththeCityClerkwhowillplacethereportontheagenda ofthenextregularCityCouncilmeeting.TheTreasurershallreviewandrendermonthly andquarterlyinvestmentportfolioreportstotheCityManagerandCityCouncil. •Themonthlyreportshallincludeanaccountingofallreceipts,disbursements,and fundbalances.
•Thequarterlyreportsshallincludethebookandmarketvalueofthecash investment,theclassificationoftheinvestment,thenameoftheinstitutionorentity, therateofinterest,andthematuritydatesforallsecurities. •Thequarterlyreportwillincludeastatementofcomplianceoftheportfoliowith theinvestmentpolicyoranexplanationastowhytheportfolioisnotincompliance perGovernmentCode53646(b)(2).
•Thequarterlyreportwillincludeastatementonavailabilityoffundstomeetits obligationswithinthenextsixmonthsperGovernmentCode53646(b)(3). 

18.0InvestmentPolicyAdoption
TheCity’sInvestmentPolicyshallbeadoptedbyresolutionannuallybytheCityCouncil. ThepolicyshallbereviewedannuallybytheCityCouncilandanymodificationsmade theretomustbeapprovedbytheCityCouncil.


19.0Glossary

AGENCIES:Federalagencysecuritiesand/orGovernmentͲsponsoredenterprises.ASK PRICE:Thepriceatwhichsecuritiesareoffered.
BEARMARKET:Aperiodofgenerallypessimisticattitudesanddecliningmarketprices. 
BENCHMARK:Acomparativebaseformeasuringtheperformanceorrisktoleranceofthe investmentportfolio.Abenchmarkshouldrepresentaclosecorrelationtothelevelofriskand theaveragedurationoftheportfolio’sinvestments.

BIDPRICE:Thepriceofferedbyabuyerofsecurities.(Whenyouaresellingsecurities,youaskfor abid.)SeeOffer.

BOND:AninterestͲbearingsecurityissuedbyacorporation,quasiͲgovernmentalagencyorother body,whichcanbeexecutedthroughabankortrustcompany.Abondisaformofdebtwithan Attachment 1

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interestrate,maturity,andfacevalue,andisusuallysecuredbyspecificassets.Mostbonds haveamaturityofgreaterthanoneyear,andgenerallypayinterestsemiͲannually. 

BONDRATING:Theclassificationofabond’sinvestmentquality. 
BOOKVALUE:Theamountatwhichasecurityiscarriedonthebooksoftheholderorissuer.The bookvalueisoftenthecost,plusorminusamortization,andmaydiffersignificantlyfromthe marketvalue.

BROKER:Abrokerbringsbuyersandsellerstogetherforacommission. 
BULLMARKET:Aperiodofgenerallyoptimisticattitudesandincreasingmarketprices. 
CERTIFICATEOFDEPOSIT(CD):AtimedepositwithaspecificmaturityevidencedbyaCertificate. LargeͲdenominationCD’saretypicallynegotiable.

COLLATERAL:Securities,evidenceofdepositorotherproperty,whichaborrowerpledgesto securerepaymentofaloan.Alsoreferstosecuritiespledgedbyabanktosecuredepositsof publicmonies.

COMMERCIALPAPER:ShortͲtermobligationswithmaturitiesrangingfrom2to270daysissued bybanks,corporations,andotherborrowerstoinvestorswithtemporarilyidlecash.Such instrumentsareunsecuredandusuallydiscounted,althoughsomeareinterestͲbearing. 
COMMISSION:Thebroker’soragent’sfeeforpurchasingorsellingsecuritiesforaclient. 
COMPREHENSIVEANNUALFINANCIALREPORT(CAFR):Theofficialfinancialannualreportofthe City.Itincludesfivecombinedstatementsforeachindividualfundandaccountgroupprepared inconformitywithGAAP.Italsoincludessupportingschedulesnecessarytodemonstrate compliancewithfinanceͲrelatedlegalandcontractualprovisions,extensiveintroductory material,andadetailedStatisticalSection.

COUPON:(a)Theannualrateofinterestthatabond’sissuerpromisestopaythebondholderon thebond’sfacevalue.(b)Acertificateattachedtoabondevidencinginterestdueonapayment date.

DEALER:Adealer,asopposedtoabroker,actsasaprincipalinalltransactions,buying andsellingforhisownaccount.

DEBENTURE:Abondsecuredonlybythegeneralcreditoftheissuer. 
DEFAULTRISK:Thisistheriskthatacompanyorindividualwillbeunabletomaketherequired paymentsontheirobligation.Standardmeasurementtoolstogaugedefaultriskincludecredit ratingsbyNationallyRecognizedStatisticalRatingOrganizations(NRSROs). Attachment 1

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DELIVERYVERSUSPAYMENT:Therearetwomethodsofdeliveryofsecurities:deliveryversus paymentanddeliveryversusreceipt.Deliveryversuspaymentisdeliveryofsecuritieswithan exchangeofmoneyforthesecurities.Deliveryversusreceiptisdeliveryofsecuritieswithan exchangeofasignedreceiptforthesecurities.

DISCOUNT:Thedifferencebetweenthecostpriceofasecurityanditsmaturitywhenquotedat lowerthanfacevalue.Asecuritysellingbeloworiginalofferingpriceshortlyaftersalealsois consideredtobeatadiscount.

FEDERALRESERVESYSTEM:ThecentralbankoftheUnitedStateswhichconsistsofaseven memberBoardofGovernors,12regionalbanksandapproximately5,700commercialbanks thataremembers.

DISCOUNTSECURITIES:NonͲinterestbearingmoneymarketinstrumentsthatareissueda discountandredeemedatmaturityforfullfacevalue(e.g.,U.S.TreasuryBills). 
DIVERSIFICATION:Dividinginvestmentfundsamongavarietyofsecuritiesofferingindependent returns.

DURATION:Ameasureofthesensitivityoftheprice(thevalueofprincipal)ofafixedͲincome investmenttoachangeininterestrates.Durationisexpressedasanumberofyears.Rising interestratesmeanfallingbondprices,whiledeclininginterestratesmeanrisingbondprices. 
FEDERALCREDITAGENCIES:AgenciesoftheFederalgovernmentsetuptosupplycredittovarious classesofinstitutionsandindividuals,e.g.,S&L’s,smallbusinessfirms,students,farmers,farm cooperatives,andexporters.

FEDERALDEPOSITINSURANCECORPORATION(FDIC):Afederalagencythatinsuresbankdeposits, currentlyupto$250,000perentity.

FEDERALFUNDSRATE:TherateofinterestatwhichFedfundsaretraded.Thisrateiscurrently peggedbytheFederalReservethroughopenͲmarketoperations. 
FEDERALOPENMARKETCOMMITTEE(FOMC):ConsistsofsevenmembersoftheFederalReserve BoardandfiveofthetwelveFederalReserveBankPresidents.ThePresidentoftheNewYork FederalReserveBankisapermanentmember,whiletheotherPresidentsserveonarotating basis.TheCommitteeperiodicallymeetstosetFederalReserveguidelinesregardingpurchases andsalesofGovernmentSecuritiesintheopenmarketasameansofinfluencingthevolumeof bankcreditandmoney.

FISCALYEAR:Anaccountingortaxperiodcomprisinganytwelvemonthperiod.The City’sfiscalyearbeginsonJuly1.
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FULLFAITHANDCREDIT:TheunconditionalguaranteeoftheUnitedStatesgovernmentbacking adebtforrepayment.

INTERESTRATE:Theinterestpayableeachyearonborrowedfunds,expressedasapercentageof theprincipal.

INVESTMENT:Useofcapitaltocreatemoremoney,eitherthroughincomeͲproducingvehiclesor throughmoreriskͲorientedventuresdesignedtoresultincapitalgains. 
INVESTMENTPORTFOLIO:Acollectionofsecuritiesheldbyabank,individual,institution,or governmentagencyforinvestmentpurposes.

LAIF:tradenamefortheCaliforniaStateLocalAgencyInvestmentFund.Chapter730,Statutesof 1976oftheStateofCalifornia,establishedtheLAIF.TheLAIFenableslocalgovernmental agenciestoremitmoneynotrequiredforimmediateneedstotheStateTreasurerforthe purposeofinvestment.Inordertoderivethemaximumrateofreturnpossible,theState TreasurerhaselectedininvestthesemonieswithStatemoniesasapartofthePooledMoney InvestmentAccount.Eachlocalgovernmentalunithastheexclusivedeterminationofthelength oftimeitsmoneywillbeondepositwiththeStateTreasurer.Attheendofeachcalendarquarter, allearningsderivedfrominvestmentsaredistributedbytheStaterespectiveamountsdeposited intheLAIFandthelengthoftimesuchamountsremainedtherein.Priortothedistribution,the State’scostofadministeringtheprogramaredeductedfromtheearnings.TheCalifornia GovernmentCodestatesthatmoniesplacedfordepositinLAIFareintrustinthecustodyofthe StateTreasurerandcannotbeborrowedorbewithheldfromtheCity.Further,therightofthe CitytowithdrawitsdepositedmoneyfromtheLAIFupondemandmaynotbealtered, impaired,ordeniedinanywaybyanyStateofficialoragencybasedupontheState’sfailureto adoptabudgetbyJuly1ofeachnewfiscalyear.

LIQUIDITY:Aliquidassetisonethatcanbeconvertedeasilyandrapidlyintocashwithouta substantiallossofvalue.Inthemoneymarket,asecurityissaidtobeliquidifthespreadbetween bidandaskedpricesisnarrowandreasonablesizecanbedoneatthosequotes. 
MARKETRISK:Thisistheriskthatthevalueofasecuritywillraiseordeclineasaresultof changesinmarketconditions.
MARKETVALUE:thepriceatwhichasecurityiscurrentlybeingsoldinthemarket.MATURITY: thedatethattheprincipalorstatedvalueofdebtinstrumentbecomesdue andpayable.

MONEYMARKET:ThemarketinwhichshortͲtermdebtinstruments(bills,commercialpaper, bankers’acceptances,etc.)areissuedandtraded.

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MUTUALFUND:Aninvestmentcompanythatpoolsmoneyandcaninvestinavarietyof securities,includingfixedͲincomesecuritiesandmoneymarketinstruments.Mutualfundsare regulatedbytheInvestmentCompanyActof1940andmustabidebySecuritiesandExchange Commission(SEC)disclosureguidelines.

NEGOTIABLECERTIFICATESOFDEPOSIT:Fixeddepositcertificatethatmaybenegotiated(traded) toathirdparty.Theinstitutionissuingthecertificatepromisestopayfacevalueplusaccrued interestatmaturityorsemiͲannuallyifmaturityisoveroneyear. 
NRSRO:ThisacronymstandsforNationallyRecognizedStatisticalRatingOrganization,whichisa creditratingagencythatissuescreditratingsthattheU.S.SecuritiesandExchangeCommission (SEC)permitsotherfinancialfirmstouseforcertainregulatorypurposes.NRSROsinclude Standard&Poor’s,Moody’s,andFitchratings.

OFFER:Thepriceaskedbyasellerofsecurities.(Whenyouarebuyingsecurities,youaskforan offer.)SeeAskedandBid.

OPENMARKETOPERATIONS:Purchasesandsalesofgovernmentandcertainothersecuritiesin theopenmarketbytheNewYorkFederalReserveBankasdirectedbytheFOMCinorderto influencethevolumeofmoneyandcreditintheeconomy.Purchasesinjectreservesintothe banksystemandstimulategrowthofmoneyandcredit;saleshavetheoppositeeffect.Open marketoperationsaretheFederalReserve’smostimportantandmostflexiblemonetarypolicy tool.

PORTFOLIO:Thecollectionofsecuritiesheldbyanindividualorinstitution.Thecombinedholding ofmorethanonestock,bond,commodity,realestateinvestment,cashequivalent,orother asset.Thepurposeofaportfolioistoreduceriskbydiversification. 
PRINCIPAL:Thefaceorparvalueofaninstrument.

PRIMARYDEALER:Agroupofgovernmentsecuritiesdealerswhosubmitdailyreportsofmarket activityandpositionsandmonthlyfinancialstatementstotheFederalReserveBankofNewYork andaresubjecttoitsinformaloversight.PrimarydealersincludeSecuritiesandExchange Commission(SEC)ͲregisteredsecuritiesbrokerͲdealers,banks,andafewunregulatedfirms. 
QUALIFIEDPUBLICDEPOSITORIES:Afinancialinstitutionwhichdoesnotclaimexemptionfrom thepaymentofanysalesorcompensatinguseoradvaloremtaxesunderthelawsofthisstate, whichhassegregatedforthebenefitofthecommissioneligiblecollateralhavingavalueof notlessthanitsmaximumliabilityandwhichhasbeenapprovedbythePublicDeposit ProtectionCommissiontoholdpublicdeposits.


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RATEOFRETURN:1)Theyieldwhichcanbeattainedonasecuritybasedonitspurchasepriceor itscurrentmarketprice.2)Incomeearnedonaninvestment,expressedasapercentageofthe costoftheinvestment.

RATING:Thedesignationusedbyinvestors’servicestoratethequalityofasecurity’s creditworthiness.Moody’sratingsrangefromthehighestAaa,downthroughAa,A,Bbb,Ba, B,etc.whileStandardandPoor’sratingrangefromthehighestAAA,downthroughAA,A, BBB,BB,B,etc.

REFINANCING:Rollingovertheprincipalonsecuritiesthathavereachedmaturityorreplacing themwiththesaleofnewissues.Theobjectmaybetosaveinterestcostsortoextendthe maturityoftheloan.

SAFEKEEPING:Aserviceofferedtocustomersforafee,wheresecuritiesareheldinthevaultsfor protection.

SECONDARYMARKET:Amarketmadeforthepurchaseandsaleofoutstandingissues followingtheinitialdistribution.

SECURITIES&EXCHANGECOMMISSION:AgencycreatedbyCongresstoprotectinvestorsin securitiestransactionsbyadministeringsecuritieslegislation. 
SECRULE15(C)3Ͳ1:SeeUniformNetCapitalRule.

SECURITIES:investmentinstrumentssuchasbonds,stocksandotherinstrumentsof indebtednessorequity.

SPREAD:Thedifferencebetweentwofiguresorpercentages.Forexample,itmaybethe differencebetweenthebidandaskedpricesofaquote,orbetweentheamountpaidwhen boughtandtheamountreceivedwhensold.

TREASURYBILLS(TͲBILL):U.S.TreasuryBillsareshortͲterm,directobligationsoftheU.S. Governmentissuedwithoriginalmaturitiesof13weeks,26weeksand52weeks;soldinminimum amountsof$10,000inmultiplesof$5,000abovetheminimum.TreasuryBillsareissuedinbook entryformonlyandaresoldonadiscountbasis.

TRUSTEE:Abankdesignatedasthecustodianoffundsandtheofficialrepresentativefor bondholders.

UNDERWRITER:Adealerbankorfinancialinstitutionwhicharrangesforthesaleanddistribution ofalargebatchofsecuritiesandassumestheresponsibilityforpayingthenetpurchaseprice. 

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UNIFORMNETCAPITALRULE:SecuritiesandExchangeCommissionrequirementthatmember firmsaswellasnonmemberbrokerͲdealersinsecuritiesmaintainamaximumratioof indebtednesstoliquidcapitalof15to1;alsocallednetcapitalruleandnetcapitalratio. Indebtednesscoversallmoneyowedtoafirm,includingmarginloansandcommitmentsto purchasesecurities,onereasonnewpublicissuesarespreadamongmembersofunderwriting syndicates.Liquidcapitalincludescashandassetseasilyconvertedintocash. 
U.S.GOVERNMENTAGENCIES:InstrumentsissuedbyvariousU.S.governmentagenciesmostof whicharesecuredonlybythecreditworthinessoftheparticularagency. 
YIELD:Therateofannualincomereturnonaninvestment,expressedasapercentage.(a)INCOME YIELDisobtainedbydividingthecurrentdollarincomebythecurrentmarketpriceforthe security.(b)NETYIELDorYIELDTOMATURITYisthecurrentincomeyieldminusanypremium aboveparorplusanydiscountfromparinpurchaseprice,withtheadjustmentspreadoverthe periodfromthedateofpurchasetothedateofmaturityofthebond. Attachment 1

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LISTOFAPPROVEDBROKER/DEALERS

MultiͲBankSecurities,Inc.
Attn:PeterYanezAccount
Executive
2400E.Commercial,Suite812
Ft.Lauderdale,FL33308
855Ͳ928Ͳ0111/800Ͳ967Ͳ9045
[email protected]

MutualSecurities,Inc.
Attn:ReneMolina
GeneralSecuritiesPrincipal
300112IvyGlennDrive,Suite145
LagunaNiguel,CA92677
866Ͳ899Ͳ5544
[email protected]



LISTOFAPPROVEDCUSTODIANSFORSAFEKEEPINGOFSECURITIES 
USBank
Attn:AprilBeauchamp
RelationshipManager
1CaliforniaStreet,Suite1000
SanFrancisco,CA94111
415.774.2268
[email protected]

Attachment 1

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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.E
Meeting Date: January 16, 2024

TITLE:

Annual Pavement Cut Moratorium Update
RECOMMENDATION:

No action recommended; for information only.

DISCUSSION:

On March 6, 2018, the City Council adopted Ordinance O-2018-003 amending the Pismo Beach Municipal Code by adding Chapter 12.36, Pavement Cut Moratorium, to Title 12, Streets, Sidewalks and Public Places. The purpose of the pavement cut moratorium is to protect the public’s investment in its infrastructure.

In order to help homeowners, developers, and utility companies better plan their projects to avoid additional costs by this moratorium and to better protect the City’s infrastructure, staff compiles the full list of streets that have a pavement cut moratorium, along with the expiration date of the moratorium, as well as streets that are anticipated to be paved in the coming year or years. The full list of streets is shown below in Table 1 and Table 2, and is also available on the City’s website: www.pismobeach.org/pavementcut .

Table 1. Streets Covered by the Pavement Moratorium
Streets Limits Expiration Date
Capanna Court West end to Highland Drive Pending Notice of Completion (NOC) for project
Capanna Street Highland Drive to James
Way Pending NOC for project
Christine Way Dugan Drive to Norma Drive Pending NOC for project Cima De Colina Clydell Court to Rancho
Pismo Drive
Pending NOC for project
Clydell Court West end to Highland Drive Pending NOC for project Clydell Way Highland Drive to El Viento Pending NOC for project Coral Circle Highland Drive to the end Pending NOC for project Coral Court West end to Highland Drive Pending NOC for project Crest Drive Skyline Drive to James Way Pending NOC for project Cypress Street Stimson to Hinds Avenue 6/16/2025
Cypress Street San Luis to Wadsworth 6/16/2025
Dolliver Street/Price
Street (HWY 1)*
South City Limits to Mattie
Road
Pending NOC for project
Dugan Drive Houston Way to Margo Way Pending NOC for project Effie Way Dugan Drive to James Way Pending NOC for project Elaine Way Dugan Drive to Norma Drive Pending NOC for project Council Agenda 1-16-2024 9.E-1
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Streets Limits Expiration Date
El Viento Whitecap Street to the east
end
Pending NOC for project
Frances Way Norma Drive to James Way Pending NOC for project Highland Drive North City limit to James
Way
Pending NOC for project
Hinds Avenue Cypress to Dolliver 6/16/2025
Houston Way Dugan Drive to Norma Drive Pending NOC for project Irish Way Shamrock Lane (N) to
Shamrock Lane (S)
Pending NOC for project
James Way Oak Park to Effie 6/16/2025
La Colima La Floricita to La Puesta del
Sol
Pending NOC for project
La Floricita El Viento to La Puesta del
Sol
Pending NOC for project
La Garza West end to Ventana Drive Pending NOC for project La Gaviota El Viento to El Viento Pending NOC for project La Puesta del Sol La Gaviota to east end Pending NOC for project Limerick Lane Shamrock Lane (N) to
Shamrock Lane (S)
Pending NOC for project
Margo Way Dugan Drive to Norma Drive Pending NOC for project Mattie Road West end at City Limits to
Price Street
Pending NOC for project
Miguelito Lane Clydell Court to Rancho
Pismo Drive
Pending NOC for project
Morgan Drive North City Limit to El Viento Pending NOC for project Norma Drive West end to Margo Way Pending NOC for project Oakwood Drive Shamrock Lane to James
Way
Pending NOC for project
Ocean Boulevard West end to end near
Placentia Avenue
Pending NOC for project
Panorama Drive Shamrock Lane to Ridge
Road
Pending NOC for project
Princessa Lane Clydell Court to Rancho
Pismo Drive
Pending NOC for project
Rancho Pismo Drive North end to Highland Drive Pending NOC for project Reef Court West end to Coral Court Pending NOC for project Ridge Road East City Limit to James
Way
Pending NOC for project
Santos Way Clydell Court to Rancho
Pismo Drive
Pending NOC for project
Shamrock Lane Ridge Road to Irish Way Pending NOC for project Shell Beach Road Cliff Avenue to Terrace
Avenue 4/1/2026
Skyline Drive Summit Drive to Crest Drive Pending NOC for project Council Agenda 1-16-2024 9.E-2
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Streets Limits Expiration Date
Solar Way Price Canyon Road to Bello
Street
Pending NOC for project
Summit Drive Skyline Drive to James Way Pending NOC for project Surf Street Valley View Drive to
Highland Drive
Pending NOC for project
Terrace Avenue Along the frontage of Shell
Beach Elementary 4/20/2027
Valley View Drive Coral Court to Highland
Drive
Pending NOC for project
Valley View Drive El Viento to Ventana Drive Pending NOC for project Ventana Drive North City limit to James
Way
Pending NOC for project
Villa Court West end to Capanna Street Pending NOC for project Vincente Court Clydell Court to South end Pending NOC for project Vista Pacifica Circle James Way (N) to James
Way (S)
Pending NOC for project
Wadsworth Avenue Judkins Middle School to
Boosinger Park 6/16/2025
Wave Avenue Valley View Drive to
Highland Drive
Pending NOC for project
Whitecap Street Valley View Drive to
Ventana Drive
Pending NOC for project
White Oak Boulevard Oakwood Drive to Ridge
Road
Pending NOC for project

*Dolliver Street/Price Street is currently under construction as a Caltrans project, however the City is currently in relinquishment negotiations. This roadway will be under the pavement cut moratorium if and when it is acquired by the City of Pismo Beach.

Table 1. Streets Covered by the Pavement Moratorium

Streets Limits Construction Date
Boeker Avenue Shell Beach Road to west end January 2024 Price Street Dolliver Street to Hwy 101 Spring 2024
Vista Del Mar
Avenue
Shell Beach Road to Ocean
Boulevard
January 2024
Wadsworth Avenue Price Street to Northeast end Summer 2024

FISCAL IMPACT:

There is no fiscal impact associated with this report.

ATTACHMENTS:

None.

Council Agenda 1-16-2024 9.E-3
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Prepared by:

Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:

Council Agenda 1-16-2024 9.E-4
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.F
Meeting Date: January 16, 2024
TITLE:

Paid Parking Quarterly Update—Second Quarter of Fiscal Year 2024 RECOMMENDATION:

No action recommended; for information only.

DISCUSSION:

This report provides the City Council and public with information on preliminary actual revenues and expenditures for Fiscal Year (FY) 2024 for the quarter ending December 31, 2023, and the current balance of the Parking Enterprise Fund. This report also provides an update on parking initiatives.

FY 2024 Financial Update
The following table details the preliminary actual revenues and expenditures for the second quarter of FY 2024 compared to the second quarter of FY 2023.

Table 1: Parking Enterprise Fund Revenues & Expenditures through 2nd Quarter FY 2024 2nd
Quarter Actuals
FY 2023 2nd
Quarter Actuals
Variance FY24
v FY23 ($)
Variance FY24 v
FY23 (%)
July 1st Beginning Fund Balance 5,846,885$ 5,409,268$ 437,617$ 8.1%

REVENUES
423 Parklet Fee 39,018$ (39,018)$ -100.0%
430 Parking Citations 293,426 209,872 83,554 39.8% 440 Interest Earnings 58,975 8,846 50,130 566.7%
441 Rents & Leases - 3,399 (3,399) -100.0%
469 Parking Kiosks/Meters 1,302,479 977,461 325,017 33.3% 46916 Parking Permits 2,606 4,305 (1,699) -39.5%
480 Miscellaneous Revenue 7,080 3,161 3,919 124.0%
TOTAL REVENUES 1,664,566$ 1,246,061$ 418,505$ 33.6%

EXPENDITURES
511 Salaries & Wages 99,836$ 92,071$ 7,765$ 8.4% 512 Benefits 28,107 29,287 (1,181) -4.0%
521 Purchased Professional Services 3,206 2,804 402 14.3% 522 Other Purchased Services 40,132 24,542 15,590 63.5% 523 Operations and Maintenance 42,589 57,637 (15,048) -26.1% 524 Other Expenses 109,204 88,404 20,800 23.5%
TOTAL OPERATING EXPENSES 323,073$ 294,745$ 28,328$ 9.6% NET INCOME / (LOSS) As of June
30, 2023
1,341,493$ 951,317$ 390,176$ 41.0%
One-time Expenditures 1,447,751$ 14,313$ 1,433,438$ 10014.9% June 30, 2024 Ending Fund
Balance
5,740,626$ 6,346,271$ (605,645)$ -9.5%
Carryforward One-time projects -$ 4,056,597$ (4,056,597)$ -100.0% June 30, 2024 Available Ending
Fund Balance
5,740,626$ 2,289,674$ 3,450,952$ 150.7%
FY 2024 Available Ending Fund Balance is an estimate assuming only 2 quarters of revenues and expenditures Council Agenda 1-16-2024 9.F-1
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As shown in Table 1, the preliminary estimate of revenues of the Parking Enterprise Fund at the end of the second quarter of FY 2024 (ending December 31, 2023) totaled $1,664,566, which is 33.6% greater parking revenue compared to the same period in FY 2023. This increase is largely due to increases in parking rates and occupancy, parking citations, and interest earnings.

Operating expenses at the end of this same period, which include personnel costs, operating expenses, and contract services, totaled $323,073, which is 9.6% greater than operating expenditures through the second quarter of FY 2023. The projected net operating income (revenues less operating expenses) through the second quarter of FY 2024 is $1,341,493. After accounting for one-time expenditures of $1,447,751, the projected ending balance of the Parking Enterprise Fund at the end of the second quarter is $5,740,626.

In addition to the ongoing expenses, there are one-time budgeted costs of $6,818,931.01 for one-time projects. These projects include $4,000,000 to support the parking functions and related public safety support of parking functions associated with and located within the public safety facility project; $1,305,496 for the purchase of parking inventory; $1,159,056 for the Police Department Parking Division Substation; $260,884 for additional parking meters; $88,398 for the Addie Street Parking and Access Improvements project; $4,000 for a radio system upgrade and reliability project; and $1,097 for other projects.

Parking Management Implementation
As part of the upcoming paving project, parking meters will be installed on Price Street between Pomeroy and San Luis Avenues and the adjacent stub streets. The City Council authorized the purchase of the parking meters on January 17, 2023. Associated with this work, on February 21, 2023, the City Council directed staff to temporarily restripe Price Street with a “double-loaded” center diagonal parking for the summer. This has allowed the community to test the reconfiguration for the season and allow continued business outreach to determine appropriateness for permanent installation. Since the test reconfiguration has been implemented, staff has held four meetings with businesses on Price Street to understand how the configuration is functioning. On October 3, 2023, the City Council directed staff to implement the “hybrid option” for Price Street, with alternating center diagonal parking and center parallel parking on the “off blocks.” Staff will continue working to implement this direction prior to the 2024 summer season.

As the City concludes the summer months, parking rates will be adjusted in response to the decreased number of vehicles impacting downtown. Staff will continue to monitor and adjust parking rates to encourage parking in less congested areas. The supply of parking downtown has been positively impacted by the successful lease negotiation of the portion of the Main Street lot known as the Wolosz Lot, returning 76 spaces to the downtown parking supply. It is anticipated that beyond the positive impact to reestablishing the additional inventory, parking revenues for FY 2024 should reflect a full year of net revenues for the Main Street lot.

Council Agenda 1-16-2024 9.F-2
Packet Page 52

FISCAL IMPACT:

There is no fiscal impact associated with staff’s recommendation.

Submitted by: Ian Livingston, Acting Community Development Director City Manager Approval:

Council Agenda 1-16-2024 9.F-3
Packet Page 53

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.G
Meeting Date: January 16, 2024
TITLE:

Agreement with Diversified Project Services International for Professional Engineering Services for the Bello Street and Wadsworth Avenue Water Main Replacement Project
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Diversified Project Services International in the amount of $166,375 for engineering design services for the Bello Street and Wadsworth Avenue Water Main Replacement project; and appropriating related budget adjustments in Fiscal Year 2024.

DISCUSSION:

The City of Pismo Beach Water Master Plan includes the need to replace waterlines throughout the city. The Bello Street and Wadsworth Avenue Water Main Replacement project is identified in the Water Master Plan as projects A4 and B3, and will abandon the existing six-inch line through the Judkins Middle School property and reroute it along Bello Street and up Wadsworth Avenue. This water line, though currently operational, has been flagged as a top priority project due to its recurring leaks, potential age-related issues, and location along easements that hinder access for repair efforts. In addition, staff has determined that the water line should be replaced prior to when the paving of Wadsworth Avenue is completed and the construction of the Public Safety Facility begins.

Staff issued a Request for Proposals (RFP) for engineering design services for the Bello Street and Wadsworth Avenue Water Main Replacement project. One proposal was received on December 21, 2023, from Diversified Project Services International (DPSI).

The proposal was evaluated by a review panel based on the following:
Understanding of the scope of work to be performed
Methods, schedule, and procedures to be used
Management, personnel, and experience
Consultation and coordination with the City of Pismo Beach DPSI’s cost proposal is provided as Attachment 1.A.

Conclusion and Recommendation
Staff recommends that the Council adopt a Resolution (Attachment 1) authorizing the City Manager to enter into a Professional Services Agreement (Attachment 2) with DPSI in the amount of $166,375 to complete the engineering design of the Bello Street and Wadsworth Avenue Water Main Replacement project, and appropriate related budget adjustments in FY 2024.

9.G-1Council Agenda 1-16-2024
Packet Page 54

FISCAL IMPACT:

The fiscal impact of adopting the attached resolution is $166,375. The FY 2024 Water Enterprise Funds’ budget includes $3,008,600 to complete the replacement of the Charles Street Reservoir and replace the roof on the Bello Street Reservoir. Staff recommends that Council de-appropriate $166,375 from the Charles and Bello Streets Reservoir project and appropriate $166,375 in a Bello Street and Wadsworth Avenue Replacement project. Once the project has been advertised and construction bids are received, staff will return to Council to award the project and request additional funds, likely from the Charles and Bello Streets Reservoir project.

ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: DPSI

2. DPSI Vendor Agreement
Prepared by:

Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:

9.G-2Council Agenda 1-16-2024
Packet Page 55

RESOLUTION NO. R-2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A

PROFESSIONAL SERVICES AGREEMENT WITH DIVERSIFIED PROJECT SERVICES INTERNATIONAL IN THE AMOUNT OF $166,375 FOR ENGINEERING

DESIGN SERVICES FOR THE BELLO STREET AND WADSWORTH AVENUE

WATER MAIN REPLACEMENT PROJECT, AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2024
WHEREAS, the City of Pismo Beach Water Master Plan includes the need to replace waterlines throughout the City; and
WHEREAS, the Bello Street and Wadsworth Avenue Water Main Replacement project will abandon the existing six-inch line through Judkins Middle School and reroute along Bello Street and up Wadsworth Avenue; and
WHEREAS, this water line has been flagged as a top priority project due to its recurring leaks, potential age-related issues, and location along easements that hinder access for repair efforts; and
WHEREAS, staff has determined that the water line should be replaced prior to when the paving of Wadsworth Avenue is completed and the construction of the Public Safety Facility begins; and
WHEREAS, an RFP for engineering design services was advertised and the proposal from Diversified Project Services International was evaluated and selected by a review panel.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Professional Services Agreement with Diversified Project Services International in the amount of $166,375 for engineering design services for the Bello Street and Wadsworth Avenue Water Main Replacement project (scope provided as Exhibit A).

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby de-appropriates $166,375 from the Charles and Bello Streets Reservoir project and appropriate $166,375 in a new Bello Street and Wadsworth Avenue Water Main Replacement project in the Water Construction Fund, including appropriating any related transfers between funds, in Fiscal Year 2024.

9.G-3Council Agenda 1-16-2024
Attachment 1
Packet Page 56

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 16th day of January 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on _______________________. ________________________
Erica Inderlied, City Clerk

9.G-4Council Agenda 1-16-2024
Attachment 1
Packet Page 57

Date: 1/4/2024
2024 Rates $240 $230 $175 $170 $155 $130 $135 $175 $160 $155 $380 15% Item Sa
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Total
HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS $ $
Task 1: As-Built Research, Investigation and Review $22,420 As-Built Research, Investigation and Review 1 6 10 12 2 $5,680 Utility Research and Notification 10 2 $2,020
Geotechnical Investigation & Testing (Prevailing Wage)12,800 $14,720 Task 2: Field Survey $20,350
Field Survey (Prevailing Wage) (4) 8 hour days 32 $12,160 Drafting (4) 8 hour days 32 $4,960
Safety Support 2 $320
Project Management (Survey)12 $2,100
Project Support (Survey)6 $810
Task 3: Preliminary Engineering Design $20,700
Preliminary Water Line Design Plans 2 12 24 36 60 $20,700 Task 4: Final Engineering Design $84,145
50% Water Line Design Package 4 24 40 32 $17,440
50% Engineer's Quantity and Cost Estimate 4 24 40 1 $13,415 90% Water Line Design Package 2 12 32 24 $11,800
90% Engineer's Quantity and Cost Estimate 2 12 40 1 $10,175 90% Construction Specifications and Bid Documents 4 16 48 5 $13,475 100% Water Line Design Package 1 6 24 12 $7,260
100% Engineer's Quantity and Cost Estimate 1 6 16 1 $4,475 100% Construction Specifications and Bid Documents 1 6 24 3 $6,105 Task 5: Engineering Support for Bidding and Construction $11,360 Plan Interpretation and Bidding Assistance 2 16 24 24 $11,360 Task 6: Meetings and Reports $7,400
Kick-Off Meeting 3 3 $1,410
Meetings with City Staff (50%, 90%, etc.)6 6 $2,190
Bi-Weekly Progress Reports 12 $2,100
Meeting Minutes 2 10 $1,700
Total 27 149 34 324 36 152 37 12 2 32 32 12800 $166,375 Project: Bello Street and Wadsworth Avenue Water Line Replacement

9.G-5Council Agenda 1-16-2024
Attachment 1.A
Packet Page 58

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Vendor Agreement (Rev. 2/2/2018)

CITY OF PISMO BEACH

VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and Diversified Project Services International (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

RECITALS:

CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:

Bello Street and Wadsworth Avenue Water Main Replacement – Engineering Design Services VENDOR represents and warrants that it is qualified to perform those services.

AGREEMENT:

I. SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.

VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner. Extra work beyond that described in the Scope of Services is not authorized without the express written approval of CITY. VENDOR shall request and receive written approval prior to performing any extra work. Any work beyond that reflected in the approved Scope of Services shall not be compensated by CITY unless prior written approval was provided under this paragraph. CITY’s City Manager may approve additional work not to exceed thirty thousand dollars ($30,000.00). Any additional work in excess of this amount shall be approved by the City Council. To the extent that Exhibit A is a proposal from VENDOR, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to by CITY in writing.

II. TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through June 30, 2024. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.

III. COMPENSATION
A. VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule attached hereto as Exhibit B. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of one hundred sixty-six thousand three hundred seventy-five dollars ($166,375), unless otherwise first approved in writing by CITY.

Should this AGREEMENT be extended pursuant to Section II, VENDOR’s fee may be 2 of 12
Vendor Agreement (Rev. 2/2/2018)
adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT.

B. Schedule of Payment
VENDOR will submit invoices monthly for actual services performed and associated expenses.

Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If CITY disputes any of VENDOR’s fees it shall give written notice to VENDOR within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefor.

IV. TERMINATION OF AGREEMENT
A. CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon VENDOR at least ten (10) days' prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If CITY suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.

B. In the event this AGREEMENT is terminated pursuant to this Section, CITY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this Section, VENDOR will submit an invoice to CITY pursuant to Section III.

V. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, "acts of God," inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.

VI. RETENTION OF FUNDS
VENDOR authorizes CITY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of VENDOR’s acts or omissions in performing or failing to perform VENDOR’s obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect CITY as elsewhere provided in this AGREEMENT.

9.G-6Council Agenda 1-16-2024
Attachment 2
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Vendor Agreement (Rev. 2/2/2018)
VII. CITY REPRESENTATIVE
The Engineering Manager is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are required by CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.

VIII. VENDOR REPRESENTATIVE(S)
The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.

IX. INDEPENDENT CONTRACTOR
VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

X. BUSINESS LICENSE
VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.

XI. OTHER LICENSES AND PERMITS
VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.

XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.

B. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. VENDOR shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the 4 of 12
Vendor Agreement (Rev. 2/2/2018)
services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. VENDOR hereby grants to CITY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by VENDOR in the course of providing the services under this AGREEMENT.

C. All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of CITY, whether the work for which they are made be executed or not. In the event this AGREEMENT is terminated, and at the end of the term of this AGREEMENT, all such plans, studies, sketches, drawings, electronic documentation, reports, and specifications shall be delivered immediately to CITY. VENDOR may retain one copy of each document for VENDOR’S records, but shall have no proprietary rights to them. CITY agrees to indemnify VENDOR against any damages caused by the unauthorized re-use of said documents.

XIII. INDEMNIFICATION
A. Non-design, non-construction Professional Services:

To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

B. Non-design, construction Professional Services:

To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

9.G-7Council Agenda 1-16-2024
Attachment 2
Packet Page 60

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Vendor Agreement (Rev. 2/2/2018)
C. Design Professional Services:

In the event VENDOR is a "design professional," and the Scope of Services require VENDOR to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) VENDOR shall indemnify, defend and hold harmless CITY and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.

D. Payment by CITY is not a condition precedent to enforcement of the indemnities in paragraph A, B, or C. In the event of any dispute between VENDOR and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of CITY or its officers, employees, or agents, VENDOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 13 shall survive completion of VENDOR’s services or the termination of this AGREEMENT.

XIV. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES

No elected official, officer, employee, or agent of CITY will be personally liable to VENDOR, in the event of any default or breach by CITY or for any amount that may become due to VENDOR.

XV. INSURANCE

A. Without limiting VENDOR’s indemnification of CITY, and prior to commencement of the Scope of Services, VENDOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.

1. General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

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Vendor Agreement (Rev. 2/2/2018)

2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

3. Workers’ compensation insurance. VENDOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000), as required by law.

4. VENDOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

5. Errors and Omissions/Professional Liability. VENDOR shall maintain a policy of professional liability insurance written on a claims-made basis in an amount not less than $1,000,000. VENDOR shall also procure and pay for appropriate tail coverage for a minimum of three years following completion of the Scope of Services to cover any errors or omissions occurring during the Term. In the alternative, VENDOR may elect to obtain equivalent coverage on an occurrence basis. CITY’s Risk Manager or City Attorney may waive the requirement of professional liability insurance if he/she determines that such a policy is not commercially available to VENDOR. If such a policy is commercially available, additional cost to VENDOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived.

B. Other provisions or requirements:

1. Proof of insurance. VENDOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.

2. Duration of coverage. VENDOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by VENDOR, its agents, representatives, employees, or subconsultants.

3. Primary/noncontributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by VENDOR or

9.G-8Council Agenda 1-16-2024
Attachment 2
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Vendor Agreement (Rev. 2/2/2018)
CITY will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, CITY may terminate this AGREEMENT as provided in paragraph IV.

5. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.

6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officials, agents, officers, employees, and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

7. Enforcement of contract provisions (non-estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform VENDOR of non- compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.

8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.

9. Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event VENDOR’s policy of insurance cannot be endorsed to provide this notice of cancellation, VENDOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.

10. Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees, and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach." CITY need not be named as an additional insured on professional liability insurance policies.

11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement

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of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.

12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

13. Pass-through clause. VENDOR agrees to ensure that its sub-consultants, sub- contractors, and any other party providing any work under the Scope of Services under the direction of VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in performing work under the Scope of Services will be submitted to CITY for review.

14. CITY’s right to revise specifications. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving VENDOR ninety (90) days' advance written notice of such change. If such change results in substantial additional cost to VENDOR, CITY and VENDOR may renegotiate VENDOR’s compensation.

15. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.

16. Timely notice of claims. VENDOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

17. Additional insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Scope of Services.

XVI. SUBCONTRACTORS

Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:

A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to CITY;

B. Present to CITY the form of subcontract that will be used with the subcontractor for CITY’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained in paragraph XII of this AGREEMENT and must specifically name CITY as an indemnified party; and

C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming CITY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by CITY's Risk Manager as provided in paragraph XXV below.

9.G-9Council Agenda 1-16-2024
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XVII. CONFLICT OF INTEREST

No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.

No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

XVIII. NOTICE

All notices, requests, demands, or other communications under this AGREEMENT will be in writing.

Notice will be sufficiently given for all purposes as follows:

A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.

B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice; notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.

C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.

D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.

E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non- business day.

Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.

F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address or fax number that is not provided to the other party will not void delivery of any notice under this AGREEMENT, and delivery to the last known address or fax number shall be deemed sufficient for notice under this AGREEMENT.

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XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING

This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.

The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.

XX. INTERPRETATION

The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.

XXI. SEVERABILITY

If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.

XXII. TIME OF ESSENCE

Time is of the essence in the performance of this AGREEMENT.

XXIII. GOVERNING LAW; JURISDICTION

This AGREEMENT will be administered and interpreted under the laws of the State of California.

Jurisdiction of and venue for any litigation arising from the AGREEMENT will be in the Superior Court of the San Luis Obispo County, or in the United States District Court for the Central District of California.

XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS

VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.

XXV. WAIVER OF BREACH

No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.

XXVI. ATTORNEY’S FEES

Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party

9.G-10Council Agenda 1-16-2024
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will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.

XXVII. EXHIBITS

All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.

In the event of any conflict between the terms of this AGREEMENT and the terms of an exhibit, the terms of this AGREEMENT shall control. Notwithstanding the foregoing sentence, the provisions of Section XIII of this AGREEMENT shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this AGREEMENT, even if such exhibit purports to affect the provisions of Section XIII.

XXVIII. VENDOR’S AUTHORITY TO EXECUTE

The persons executing this AGREEMENT on behalf of the VENDOR warrant that:

A. the VENDOR is duly organized and existing under the appropriate State laws; B. they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; C. by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and
D. entering into this AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.

XXIX. INTEGRATION; AMENDMENT

This AGREEMENT represents the entire understanding of CITY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.

Signatures begin on next page.

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CITY:

City of Pismo Beach, a Municipal Corporation

Signed:

Name: Benjamin A. Fine, P.E.

Title: Director of Public Works/City Engineer
Dated: ________________________________

Signed:

Name: Jorge E. Garcia
Title: City Manager
Dated: ________________________________

Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449

ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk

APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

Diversified Project Services International

Signed:

Name: ________________________________
Title: _________________________________
Dated: ________________________________

Address for giving notice (See Section XVIII):
______________________________________
______________________________________

Email address for official communications:
______________________________________

Vendor Representative (See Section VIII):

Name/Title: ____________________________

Attachments:

Exhibit A: Scope of Service
Exhibit B: Compensation Schedule

9.G-11Council Agenda 1-16-2024
Attachment 2
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Bakersfield x San Luis Obispo x Long Beach | www.dpsiinc.com

STATEMENT OF UNDERSTANDING
The City of Pismo Beach (City) proposes to abandon an existing 6” water line and replace it with approximately 2,320 feet of 8” PVC water line. The purpose of the new line will be to fill the City’s reservoir, and it will not provide potable water or fire water distribution. The new line will extend from the Bello Booster Pump Station through the existing Judkins Middle School parking lot at Main Street.

From there, the line will continue down Main Street, Bello Street, and Wadsworth Avenue before terminating at the existing facilities near the entrance to Judkins Middle School.

As part of the same project, the City proposes to replace approximately 1,240 feet of existing 10” and 6” water distribution lines with a new 16” line within Bello Street. The line will extend from Wadsworth Avenue south to the Bello Turnout. This line will improve fire flows in the downtown area and provide water distribution service along Bello Street.

The main concerns and goals for this project will include:

1. Provide a design that avoids existing utilities while leaving existing water lines operational during construction. Since this will be a fast-paced project, it is unlikely there will be time in the construction schedule for utility relocations.

2. Provide a design that minimizes impacts to residents along the corridor.

3. Complete the field survey and design work quickly and efficiently. Paving projects on Bello Street and Main Street are proposed to begin at the end of Summer 2024. This project will need to be completed by July 2024 prior to that work commencing and the start of the school year.

At this time, no repair paving outside the trenching limits is anticipated for this project. Since the new 8” line does not provide service to residents, appurtenances such as fire hydrants, air-vacs, blow-offs, and water meters will not be required. The 16” water line will require reconnection (or replacement if necessary) of existing water meters and appurtenances. A geotechnical investigation will be needed to determine any subsurface issues that may inform the design or construction.

DPSI understands the City’s standards and processes and has the staff available to meet the quick turnaround on this project. DPSI also serves as a design engineer for Lucia Mar Unified School District and is familiar with the utilities at Judkins Middle School and the LMUSD staff which will facilitate coordination.

SCOPE OF SERVICES
DPSI will provide the City of Pismo Beach with Professional Engineering Services, including the following:

TASK 1: AS-BUILT RESEARCH,INVESTIGATION AND REVIEW
x As-Built and Utility Research

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Bakersfield x San Luis Obispo x Long Beach | www.dpsiinc.com DPSI will obtain public improvement and utility as-built information from the City and respective utility companies. This information will be carefully compiled into an existing utility base to anticipate potential underground conflicts with the proposed water line and design around them.
x Geotechnical Engineering Report
DPSI will contract with Soils Engineering, Inc. (SEI) to evaluate subsurface conditions and obtain soil samples for the geotechnical engineering report. SEI will drill two to four shallow borings along the rough alignment of the new water line. The borings will be drilled where new infrastructure will be installed to provide subsurface conditions to be included in the construction documents.

Copies of the boring logs and a boring location map will be included in the report. Soil samples obtained from the borings will be tested in the laboratory to determine various engineering properties including grain size distribution, plasticity index, in-sit moisture and density, and maximum density at optimum moisture. The final numbers and types of tests to be performed will be determined based on the subsurface conditions encountered and geotechnical parameters required.

The field and laboratory data will be reviewed by a Registered Engineer and evaluated with respect to development of geotechnical criteria for the proposed project. The following items will be addressed:
o Subsurface conditions encountered
o Trench construction considerations
TASK 2: FIELD SURVEY
x Topographic Survey
DPSI will perform a field survey to establish control and to be used as the basis for design work.

The survey will be conducted between the right-of-ways along Bello Street, Wadsworth Avenue and Main Street and within the limits of the parking lot at Judkins Middle School. Additional survey information will be collected from the parking lot to the Bello Booster Pump Station. The field work will include gathering invert elevations at all manholes and storm drain inlets, as well as surface evidence of any other utilities. Private improvements within the City’s right-of-way will also be identified as part of the survey.

TASK 3: PRELIMINARY ENGINEERING DESIGN
x Preliminary Design Plans
Based upon the findings of the meetings, assessments, inspections, surveys, and the geotechnical report, DPSI will prepare the Preliminary Design for review and approval from the City. The preliminary design will include the following:
o Preliminary plan and profile sheets
o Existing utility information showing potential conflicts o Existing site topographic features

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Bakersfield x San Luis Obispo x Long Beach | www.dpsiinc.com x Preliminary Plan Review Meeting
The City will have the opportunity to review the Preliminary Design submittal and provide comments at a review meeting. DPSI will document the meeting in the form of meeting minutes and develop an action items list, if applicable. A site visit can also be scheduled after the meeting to better illustrate any field conditions that require discussion.

TASK 4: FINAL ENGINEERING DESIGN
x 50% Design Plans & Estimate
Based upon comments received from the Preliminary Design review meeting, DPSI will prepare 50% drawings. The first draft of the Engineer’s Estimate will be provided with bid items listed to follow the bid form. Quantity calculations and/or breakdowns for unit pricing and/or lump sum bids (depending upon the requirements for a given portion of the scope) will be provided. If the cost estimate shows the potential for coming in under the project budget, DPSI will make recommendations for possible alternatives in order to maximize the returns for the budgeted project. Conversely, if the budget estimate appears that it will exceed the project budget, DPSI will work with the City to revise or limit scope in any areas where a cost savings could be realized.
x 50% Review Meeting
Upon completion of the 50% plans and documents, DPSI will prepare for and attend a meeting with City staff to review the progress plans. The meeting will be documented in the form of meeting minutes and an action items list will be developed, if applicable. x 90% Design Plans, Specifications, and Estimates
DPSI will prepare the 90% submittal which will incorporate all the City’s comments from the review of the 50% plans and estimate and will include the first submittal of the technical specifications for the project. The front-end specifications are to be provided by the City, and DPSI will modify these specifications as needed to fit the scope of this project. x 90% Review Meeting
Upon completion of the 90% plans and documents, DPSI will prepare for and attend a meeting with City staff to review the progress plans. The meeting will be documented in the form of meeting minutes and an action items list will be developed, if applicable. x 100% Design Plans, Specifications, and Estimates
DPSI will prepare the 100% submittal which will incorporate all the City’s comments from the review of the 90% submittal and will be a complete set of construction plans, specifications and bidding documents. All plans and documents will be properly stamped and signed and will be delivered as a complete set of bidding documents to the City for construction bid advertising.

TASK 5: ENGINEERING SUPPORT FOR BIDDING AND CONSTRUCTION x Plan Interpretation and Bidding Assistance
Bakersfield x San Luis Obispo x Long Beach | www.dpsiinc.com During the bid phase, DPSI will attend one pre-bid meeting and assist the City in providing responses to contractor questions and requests for information related to the final plans, specifications, and bid quantities.

TASK 6: MEETINGS AND REPORTS
x Kick-Off Meeting
DPSI will schedule a kick-off meeting with City staff and the project manager to discuss the pertinent items and areas of concern prior to starting the project. Items to be discussed will include:
o Communication: A line of communication will be established for day-to-day communications, as well as for major design considerations and milestone submittals between DPSI and the City.
o Project Schedule: The overall project schedule will be discussed in relation to the City’s requested timeline. After the kick-off meeting, DPSI will create the initial project schedule. This will be a living document and may be updated after each subsequent project meeting or as any modifications are required. Prior to formalizing any scheduled changes, DPSI will make sure to obtain agreement by all parties involved. o Design Criteria: Any design criteria or concerns that the City staff may have specific to each area will be discussed.
o Project Recommendations: Prior to the kick-off meeting, DPSI will conduct an onsite assessment of the site. At the meeting, recommendations will be made to the City for the water line replacement.
o Topographic Survey Limits: The limits of the topographic survey will be discussed to determine if any additional areas are required.
x Meeting Minutes and Progress Reports
DPSI will prepare meeting minutes and bi-weekly progress reports to be provided to the City throughout the design and bid phases.

9.G-13Council Agenda 1-16-2024
Attachment 2
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Date: 1/4/2024
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Total
HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS $ $
Task 1: As-Built Research, Investigation and Review $22,420 As-Built Research, Investigation and Review 1 6 10 12 2 $5,680 Utility Research and Notification 10 2 $2,020
Geotechnical Investigation & Testing (Prevailing Wage)12,800 $14,720 Task 2: Field Survey $20,350
Field Survey (Prevailing Wage) (4) 8 hour days 32 $12,160 Drafting (4) 8 hour days 32 $4,960
Safety Support 2 $320
Project Management (Survey)12 $2,100
Project Support (Survey)6 $810
Task 3: Preliminary Engineering Design $20,700
Preliminary Water Line Design Plans 2 12 24 36 60 $20,700 Task 4: Final Engineering Design $84,145
50% Water Line Design Package 4 24 40 32 $17,440
50% Engineer's Quantity and Cost Estimate 4 24 40 1 $13,415 90% Water Line Design Package 2 12 32 24 $11,800
90% Engineer's Quantity and Cost Estimate 2 12 40 1 $10,175 90% Construction Specifications and Bid Documents 4 16 48 5 $13,475 100% Water Line Design Package 1 6 24 12 $7,260
100% Engineer's Quantity and Cost Estimate 1 6 16 1 $4,475 100% Construction Specifications and Bid Documents 1 6 24 3 $6,105 Task 5: Engineering Support for Bidding and Construction $11,360 Plan Interpretation and Bidding Assistance 2 16 24 24 $11,360 Task 6: Meetings and Reports $7,400
Kick-Off Meeting 3 3 $1,410
Meetings with City Staff (50%, 90%, etc.)6 6 $2,190
Bi-Weekly Progress Reports 12 $2,100
Meeting Minutes 2 10 $1,700
Total 27 149 34 324 36 152 37 12 2 32 32 12800 $166,375 Project: Bello Street and Wadsworth Avenue Water Line Replacement ([KLELW%

9.G-14Council Agenda 1-16-2024
Attachment 2
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.H
Meeting Date: January 16, 2024
TITLE:

Digital Signature and Electronic Document Authorization RECOMMENDATION:

Adopt a Resolution authorizing the use and acceptance of digital signatures and electronic documents to the greatest extent allowed by law.

DISCUSSION:

The use of digital signatures in lieu of wet (ink) signatures, and the use of electronic documents in lieu of paper documents, has become increasingly mainstream business practice in recent history. The use of digital signatures and documents has been widespread in the private sector, including real estate, for some time, and the practice has become more common in the public sector, spurred in particular by the constraints of the COVID-19 pandemic. It has therefore been essential for the City’s business practices to become increasingly electronic over time. Further, the federal and state legislative environments have become more hospitable to digital business practices with the enactment of the Federal Electronic Signatures in Global and National Commerce (ESIGN) and California Uniform Electronic Transactions (UETA) Acts of 2000, and Assembly Bill 2296 (Digital Signatures) of 2016.

The use of digital signatures and documents also provides significant benefits in the following areas:
Expediency and reduced cost of document review, signing, and transmittal (no need to pay for postage or fuel to circulate documents by mail or in person; little to no wait time)
The ability to ensure all stakeholders receive concurrent, identical copies of a record
Reduced cost in hard materials (archival and standard paper, archival binders and clips, printer toner, pens)
Environmental sustainability (through elimination of the need for tree cultivation and harvesting, emissions relating to paper manufacture and shipping, and resulting waste at the end of document life)
Reduced need for physical space required to maintain paper records (conserving City facility space for staff or critical equipment)
The ability to obtain validated signatures in contexts not requiring notarization (providing an extra measure of security)
Higher quality of archived permanent records (due to the elimination of scanning paper)
Reduced transmission of disease during flu seasons

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While the City’s business processes and records management policies and practices have become incrementally more digital in nature, and the City has become an area leader in its adoption of digital practices, the City has so far lacked a formal policy position substantiating its use of digital signatures and documents in lieu of wet signatures and paper records. While digital signatures and electronic documents have been deployed by staff in accordance with applicable laws, certain ambiguities remain about the sufficiency of digital signatures and documents in some contexts.

Staff therefore recommends that the City Council adopt a resolution (Attachment 1) formally authorizing the use of digital signatures and electronic documents where deemed appropriate or beneficial by staff, and to the greatest extent allowed by law.

Use Cases
In recent years, the City has transitioned to wide variety of paperless processes via the deployment of digital signatures and electronic documents. One key initiative was the elimination of paper from the entire agreements process from beginning (receipt of proposals) to end (execution of the agreement and issuance of a purchase order), resulting in a drastically faster and more sustainable business practice, compared to the prior practice that included, among other things, the circulation of three identical hard copies of an agreement and its exhibits for wet signature.

Other processes that have been transitioned to paperless include utility service applications, business license applications, TOT reporting, parking citations, development project applications, issuance of building permits and transmittal of approved plans, Junior Lifeguard program registration, Fire Prevention Bureau site inspections, Recreation program registration, vendor applications for special events, and advisory body service applications.

In the next year or two, staff intends to transition to completely paperless timesheets and leave requests, Special Event Permit applications, event funding applications, and travel authorizations, among other initiatives.

The Importance of Digital Signatures
A common barrier to the creation of paperless business processes is the signature component—either because law or policy is ambiguous as to what kind of signature is sufficient, or because a certain level of validation of the signer’s identity is required. Once it is determined that a digital signature is sufficient for a particular purpose, the entire process can typically be made digital, staff time permitting. If the City Council clearly establishes that the City deems digital signatures to be valid signatures to the greatest extent legally permissible, it will help staff overcome some of these ambiguities and, further, insulate the City in the event the sufficiency of a signature is challenged.

The City has the tools in place (e.g. Laserfiche, Springbrook, CitizenServe, PDFs received via email) for nearly any paperless business process that can be conceived, but the acceptance of digital signatures is a “key” needed to unlock the viability of many processes.

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A “digital signature” can take a variety of forms. In contexts not requiring validation of a signer’s identity, a scan of a wet-signed document can be accepted from a third party by email. In contexts requiring some validation, a secured digital signature most commonly consists of a DocuSign signature, but can also take the form of a verified Adobe signature.

For many processes, particularly internally, the “signature” takes the form of an electronic stamp or facsimile signature recorded as having been affixed by a particular credentialed user at a particular time and date. Under the attached policy, staff would reserve the right to determine whether, and in what form or via what platform, to use or accept a digital signature for a particular type of application or business process.

Specific 2024 Initiatives
At the outset of 2024, staff intends to transition to the use of digital signatures (thus making the process paperless) for two key functions: legislative records and campaign finance filings, both of which will benefit from endorsement by the City Council due to the critical, long-lasting, and highly public nature of the records involved.

The transition of legislative documents (resolutions, ordinances, and minutes) to paperless will greatly expedite the process of executing the legislation for reference by staff and the public, and will realize a significant cost benefit in that archival paper costs approximately $0.25 per page, archival binders cost more than $100 each, and if executed in paper form, the legislative records must be permanently retained in a physical storage area, which is contraindicated for a small city with finite facility space. It will also lead to higher-quality permanent records in that the digitally stored originals will not be scanned from a paper copy.

The acceptance of digital signatures on campaign finance filings (i.e. Fair Political Practices Commission Forms 501, 460, 470, and related forms) will greatly expedite the transmittal, review, and acceptance of the critical filings that otherwise must be mailed or personally delivered by the candidate before the state-mandated deadline. Acceptance of these filings by email will also help staff to make them available to the public online more readily, increase the quality of the archival documents (again due to elimination of scanning paper), and limit the volume of permanent records that must be stored in physical form. California Code of Regulations, Title 2, Section 18104 specifically allows for electronic submittal, with a secured electronic signature, “if permitted by the agency,” though the intended manner of permission is not clear.

The attached policy resolution would enable the transition of both processes to paperless and clearly articulate the City’s position under 2 CA CCR 18104.

Submittal Deadlines
As opposed to paper-oriented business processes, where submittals can necessarily only be received during business hours, the acceptance of digital filings via email, Laserfiche Forms, or other electronic platforms, can create ambiguity as to the date of receipt, per se, because submittals may be sent by third parties at any time, including on evenings and weekends when staff cannot functionally receive, acknowledge, or act on the submittals until the next business morning.

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While the distinction of exact submittal date is less of an issue for processes such as utility service applications, the distinction is of critical importance for deadline-oriented processes such as liability claims, advisory body service applications, and campaign finance filings. In order to help eliminate this ambiguity, staff recommends the adoption of a policy that electronic submittals made outside of business hours will be considered received as of the next business day, unless otherwise specified when the deadline for a particular process or filing is advertised. This way, staff retains the ability to impose a different deadline if needed.

Exceptions
The use of hard copy documents and wet signatures will remain mandated in some cases.

In the event a document must be prepared or transmitted in paper form, it is nearly always because a wet signature is mandated, and that in turn is nearly always because notarization and/or recording is required. In other cases, state law may require the paper transmittal of some documents simply because the statutes were drafted before digital business practices were prevalent. In these cases, staff will continue to utilize wet signatures and paper documents to the extent legally required.

Conclusion and Recommendation
Staff recommends that the City Council adopt a resolution (Attachment 1) authorizing the use of digital signatures and electronic documents to the greatest extent allowed by law. This action does not necessarily mandate the use of digital signatures or electronic documents, but allows staff to implement the same to the greatest extent feasible within available technology and legal frameworks. This policy will also clarify the City’s position that deadline-oriented filings submitted outside of business hours will be considered received as of the next business day, unless otherwise specified.

FISCAL IMPACT:

There is no immediate fiscal impact from approval of staff’s recommended action. In the future, increased use of digital signatures and electronic documents may represent increased costs incurred in maintaining high-volume user accounts for DocuSign or an equivalent service, but those costs are expected to be considerably less than the cost of purchasing the hard supplies necessary for paper processing and storage. It is anticipated that the increased use of fully-integrated paperless processes to replace paper-oriented processes will not result in greater cloud file storage costs, because the records resulting from paper-oriented processes already end their life cycle by being scanned and stored in digital file environments.

ATTACHMENTS:

1. Resolution
Submitted by:

Erica Inderlied, City Clerk
City Manager Approval:

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RESOLUTION NO. R-2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE USE AND ACCEPTANCE OF DIGITAL

SIGNATURES AND ELECTRONIC DOCUMENTS TO THE GREATEST EXTENT

ALLOWED BY LAW
WHEREAS, the use of digital signatures in lieu of wet signatures, and the use of electronic documents in lieu of paper documents, has become an increasingly mainstream and prevalent business practice, spurred in the public sector in particular by the constraints of the COVID-19 pandemic; and
WHEREAS, it has therefore been essential for the City’s business practices to become increasingly electronic over time; and
WHEREAS, digital signatures and electronic documents provide other significant benefits including expediency, cost reduction, quality of archival records, environmental sustainability, and preservation of physical facility space; and WHEREAS, the City has so far lacked a formal policy position substantiating its use of digital signatures and documents in lieu of wet signatures and paper records, and staff recommends that the City’s position be formally established in order to eliminate any remaining ambiguity about the sufficiency of digital signatures or electronic documents in certain contexts; and
WHEREAS, this policy position is compatible with the provisions of the Federal Electronic Signatures in Global and National Commerce (ESIGN) and California Uniform Electronic Transactions (UETA) Acts of 2000, and California Assembly Bill 2296 (Digital Signatures) of 2016; and
WHEREAS, the adoption of this policy position will not mandate the use of digital signatures or electronic documents, but allows staff to implement the same to the greatest extent feasible within available technology and legal frameworks, and staff will reserve the right to determine whether, and in what form or via what platform, to use or accept a digital signature for a particular type of application or business process; and WHEREAS, this policy will also clarify the City’s position with respect to the date of receipt, per se, for deadline-oriented electronic filings submitted outside of business hours.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach as follows:

1. Findings. The foregoing recitals are hereby adopted as findings of fact in support of this policy resolution.

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2.Digital signatures. To the greatest extent allowed by federal, state, and local law, digital signatures shall generally be deemed by the City to have the same force and effect as manually-affixed ink signatures. The exact nature of digital signature format or submittal mechanism accepted or required for a particular application, license, permit, or other filing or business process may be further specified by departmental policies and procedures or by resolution or ordinance of the City Council.

3.Electronic documents. To the greatest extent allowed by federal, state, and local law, electronic documents shall generally be deemed by the City to have the same force and effect as paper documents. The exact nature of electronic document format or submittal mechanism required for a particular application, license, permit, or other filing or business process may be further specified by departmental policies and procedures or by resolution or ordinance of the City Council.

4.Date of receipt of electronic submittals. Where a process requires or allows the electronic submittal of a form, application, or some other documentation to the City by a third party, and a deadline is imposed upon such submittal in the form of a particular date, or a period of time that has elapsed since a triggering event, any such submittal made by email or other electronic platform outside City business hours, including on evenings, weekends, and holidays, shall be deemed received at the start of business on the next business day, unless otherwise provided by federal or state law, or local law or policy, or unless otherwise specified at the time the deadline is announced.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 16th day of January 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on _______________________. ________________________
Erica Inderlied, City Clerk

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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #12.A
Meeting Date: January 16, 2024
TITLE:

Progress Report on Fiscal Year 2024 & 2025 City Council Goals RECOMMENDATION:

Receive a progress report on the City Council’s Fiscal Year 2024 &2025 Goals.

DISCUSSION:

The City of Pismo Beach utilizes a thorough and thoughtful planning process to establish the City’s focus and priorities. This process manifests every two years, when the City Council meets to determine goals for the following two-year period and beyond. The goals established by the City Council then drive the priorities outlined in the City budget and provide direction to staff for work plans for the corresponding time period. During the goal- setting process for this budget cycle, five goals were established. Staff has made progress in each of the areas and status reports describing this progress have been given during Capital Improvement Program updates.

The City Council is being asked to receive this comprehensive report regarding the progress made toward accomplishing the City’s goals during the first year of this two-year budget period. This also provides an opportunity for the public to learn of the City’s progress and share input with the City Council on any of the goals prior to new goals being established/reestablished. The City Council will review its current goals at a special workshop on February 16, 2024.

Major City Goals
The City Council has set five goals for the City for the time period of Fiscal Years 2024 & 2025.

Goal #1: Maintain a Focus on Public Safety
Goal statement:

Focus on providing resources toward ensuring the safety of the community.

Priorities for the next two years:
Build a state-of-the-art Public Safety Facility and enhance the Police presence in the downtown area
Prioritize the recruitment and retention of Police personnel Support technology investments that enhance public safety

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Goal #2: Water Supply, Conservation, and Central Coast Blue (Sustainability) Goal statement:

Sustain the City's water supply by completing Central Coast Blue and pursuing access to new, high-quality and reliable water sources; promoting conservation; and conducting public outreach and education.

Priorities for the next two years:
Implement Central Coast Blue, working with partner agencies Promote water conservation
Pursue additional water supplies and options for storage Conduct public outreach and education
Goal #3: Community Character and Quality of Life for Residents Goal statement:

Build on the strength of our local community to preserve the City’s “Classic California” charm and ensure an exceptional quality of life for residents.

Priorities for the next two years:
Invest in neighborhoods including road, sidewalk, and park improvements Continue investments in sports courts and other amenities, including facilitating evening use
Complete updates to the Local Coastal Plan, General Plan, and Zoning Code Implement community beautification strategies
Deliver exceptional services to the public
Invest in coastal access and bluff repair
Goal #4: Traffic, Circulation, and Parking
Goal statement:

Improve traffic flow and parking assets to meet the needs of current and future residents and visitors.

Priorities for the next two years:
Continue to work on downtown parking solutions, including acquiring additional parking assets, and adopt strategies outlined in the Parking Management Plan Complete and implement the Bicycle and Pedestrian Master Plan, and maintain existing infrastructure

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Complete the acquisition of Dolliver Street from the state and make circulation improvements in accordance with the General Plan Circulation Element Goal #5: Housing and Homelessness
Goal statement:

Support regional efforts to address housing needs and homelessness.

Priorities for the next two years:
Complete affordable housing projects
Support and participate in regional efforts in a collaborative manner Invest in housing and homelessness assistance projects where feasible While each of the goals is large and complex, staff is pleased to report that substantial progress has been made in many areas. This report will break down each goal in detail, outlining the major accomplishments as well as other administrative accomplishments.

Review of Major City Goals
Goal #1: Maintain a Focus on Public Safety
Priority: Build a state-of-the-art Public Safety Facility and enhance the Police presence in the downtown area
City Council awarded a contract to F&H Construction/LDA for the design-build construction of new police and fire stations.
The Council approved an agreement with Interwest Consulting Group, Inc. for plan review and inspection services in support of the construction of the Public Safety Facility.
Following Council direction on the Public Safety Facility, staff processed necessary permits for the entitlement of the facility, which were approved by the Planning Commission on November 28, 2023.
Acquisition of property at 320 Main Street for temporary relocation of the Police Department.
A comprehensive “relocation plan” has been developed and improvements are being made at various locations to house police and fire operations during the demolition of the existing facilities and construction of the new Public Safety Facility. It is anticipated that both police and fire will be relocated by spring 2024. Construction has begun on the police annex building located at 585 Dolliver Street.

This will increase presence in the downtown for both police and parking.

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Priority: Prioritize the recruitment and retention of Police personnel Council approved the Police Officer over-hire program to support current staffing needs.
Council approved a hiring incentive for the vacant dispatcher position. The Police Department formed a team to help focus additional efforts on police officer recruitment. During this time, the Police Department has had one recruit graduate from the police academy, hired a new lateral officer, and a second recruit started the academy this month.
The Police Department has established a new peer support program. This team is overseen by one of the Commanders and lead by a Sergeant. The goal is to ensure officers receive the necessary support when needed.

Priority: Support technology investments that enhance public safety Implemented the Police Department’s new Computer Aided Dispatch and Records Management System (CAD/RMS).
Council approved an agreement with NewTel for the IT Project Management of the Public Safety Project, including the relocation of technology equipment. Added additional community cameras at three key intersections, the St. Jude’s tunnel, and the Police Station to enhance public safety. Developed the Public Safety Facility IT Design Specifications. Updated and replaced Police body cameras and in-car video storage. Added nine License Plate Readers (LPR) throughout the city.

Goal #2: Water Supply, Conservation and Central Coast Blue Priority: Implement Central Coast Blue, working with partner agencies Staff worked with permitting agencies to receive approval for consolidated processing of the coastal development permit through the California Coastal Commission.
Staff has worked with the consultant team to prepare materials for entitlement submittal to Coastal Commission for infrastructure in the Coastal Zone and to the City of Grover Beach for the reclamation facility.
The Council adopted an Addendum to the Certified Environmental Impact Report for Central Coast Blue on September 5, 2023, to address revised well locations. Federal Bureau of Reclamation Title XVI grant:
o Secured $16.1 million from the Federal Bureau of Reclamation Title XVI grant to support Central Coast Blue pre-construction and construction costs.

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o City Manager met with Federal Bureau of Reclamation staff with Federal lobbyist to seek an additional $10 million to support up to 25% of Central Coast Blue.
Applied for and received award of $8.0 million Proposition 1 Groundwater Grant for Central Coast Blue.
Department of Water Resources included a final funding recommendation for the Integrated Regional Water Management program for $1.0 million. Staff developed a water and wastewater rates study to support a new five-year rate change to support not only City of Pismo Beach water and wastewater operation and capital improvements, but also the City’s portion of Central Coast Blue construction, debt service, and operating costs. Staff will be returning to the City Council in January 2026 to provide an update and discuss methodology options.
EPA WIFIA Loan:
o Worked with the JPA municipal advisor, the JPA bond counsel, Water Systems Consulting, and the City of Arroyo Grande to apply for an Environmental Protection Agency (EPA) Water Infrastructure Finance and Innovation Act (WIFIA) loan to support approximately half of Central Coast Blue project.
o City Manager met with EPA WIFIA staff with the City’s federal lobbyist to help ensure financing for Central Coast Blue.
Construction plans have been developed to 90% and each of the member agencies, as well as the JPA, are reviewing the plans and providing input for both the Advanced Treatment Facility as well as the distributive infrastructure and wells.

Priority: Promote water conservation
Staff continues to promote and process applications for water conservation rebates.

Priority: Pursue additional water supplies and options for storage Storage rights have been established at Lopez Lake and staff has been working with the County of San Luis Obispo to purchase additional drought buffer until Central Coast Blue is operational.

Priority: Conduct public outreach and education
Coordination with Central Coast Blue partners to develop information materials for the four agencies. Development of an RFP for enhanced outreach for the project to gain awareness and support during the construction phase. Renewed outreach for rebates and incentive programs following the City Council increasing the budget and expanding options for ratepayers.

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Goal #3: Community Character, Beautification and Quality of Life for Residents

Priority: Invest in neighborhoods including road, sidewalk, and park improvements  Construction of the 2022-24 Paving Project is well underway. All of the streets in the base bid have been completed with the exception of Price Street, which was delayed to allow the City to work with the community to find the best options for parking. Major work which still needs to be completed includes:
 Price Street – Construct median, install parking meter poles and crack seal and slurry seal the street. Staff is waiting on final engineering drawing of the parking area and median.
 City Hall Parking Lot – Tentatively scheduled for Spring of this year.  Wadsworth – Construction crews will return to the upper portion of Wadsworth towards the end of January/beginning of February to complete the concrete work, prior to paving in summer 2024.
 Boeker and Vista del Mar – Utilities have been lowered on Vista Del Mar Avenue and paving will begin the end of January/beginning of February 2024. Dig outs will be performed on Boeker Street around the same time.
 Chumash and Palisades Parks – Playground equipment has been installed at both parks. The contractor is currently making parking lot improvements at both parks and expected to place the softfall material by the middle of February 2024.  Purchase and install new light pole banners to beautify and reinforce the stewardship program to our residents and visitors fostering a greater sensitivity and awareness towards the preservation and conservation of the Pismo Beach Community and its cherished natural coastal environment.  Continue investments in sports courts and other amenities, including facilitating evening use.
 The Ventana Sports Courts project is bid-ready, pending funding.

Priority: Complete updates to the Local Coastal Plan, General Plan, and Zoning Code  The Council and Planning Commission continued a series of Joint Study Sessions to systematically review and comment on each of the draft Elements.  On August 22, 2023, the Planning Commission recommended the Council adopt the General Plan/Local Coastal Program (GP/LCP) with minor modifications. The GP/LCP is anticipated for Council adoption in 2024.
 The City was awarded a $500,000 grant from the Coastal Commission to continue funding the GP/LCP and Zoning Code updates.

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Priority: Implement community beautification strategies  James Way Beautification Project – Curb ramp construction is expected to be completed by the end of this month at which time the contractor will start with the landscaping portion of the project.
 2023-2027 LBID2 five-year tourism beautification investment generating over seven million dollars to be used for capital improvement and community enhancing projects.

Priority: Deliver exceptional services to the public
 Additional funds were budgeted to cover additional services needed to provide “Next-Level” service.
 Continue to enhance the Car Show, Fourth of July, Clam Festival and Band Review by incorporating sustainability and stewardship in every City event.  Provide access April through October to the Chapman Estate through Open Gates and local resident discounts for family gatherings, reunions, and special occasions.  Offer camps, classes, programs, and facility rentals through the Recreation Department that local residents and their families can enjoy year-round.  Provide residents enhanced Neighborhood Gathering events throughout the community during the spring, summer and fall.
 Staff continues the “My Maintenance” Program to help beautify neighborhoods and provide a concierge level of service.

Priority: Invest in coastal access and bluff repair
 Staff worked with the City’s state lobbyist to discuss need for grant funding to address loss and replacement of coastal access points due to increased erosion from winter storms.
 Submitted FEMA claims for damage to bluffs as a result of 2023 storm damage.  Purchased four new beach wheelchairs.

Goal #4: Traffic, Circulation and Parking
Priority: Continue to work on downtown parking solutions, including acquiring additional parking assets, and adopt strategies outlined in the Parking Management Plan  Acquired 320 Main Street for short-term use as part of the Public Safety Facility Project but to increase parking supply long-term.
 Staff explored different properties for potential acquisition for development of parking supply.
 The Council adopted the updated Parking Management Plan on October 17, 2023.  A pilot “double loaded diagonal” parking program was initiated on Price Street in an effort to provide more parking. After community outreach, including meetings

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with business owners on Price Street and the Chamber of Commerce, a modification was made to install a “hybrid” parking arrangement on Price Street, which will include diagonal parking along a center median and parallel parking on the other side of the median alternating on each block, with no curbside parking to make the business fronts more visible and for a safer experience for pedestrians.  The consultant team is continuing to work on the plans to signalize the Bello Street/Price Canyon Road intersection. Simultaneously, staff is seeking outside funding to help offset the cost of the required improvements.  The Police Department staffed a second motor officer position to focus on traffic issues.

Priority: Complete and implement the Bicycle and Pedestrian Master Plan, and maintain existing infrastructure
 Staff will be seeking grant funding to support this initiative.

Priority: Complete the acquisition of Dolliver Street from the state and make circulation improvements in accordance with the General Plan Circulation Element  Staff continues to work with Caltrans on the final relinquishment agreement, this agreement and a final action by the California Transportation Commission are the last two outstanding items to complete relinquishment. The relinquishment of Highway 1 within the city could be completed by May 2024, pending approval from the City Council to accept the roadway.
 The Council authorized consolidation of the Coastal Development Permit for the Five Cities Multimodal Transportation Network Enhancement Project. Concept drawings will come back to the City Council in February 2024.  The Council adopted an environmental exemption for the Shell Beach Road Multi- Use Path to be designed and constructed on the ocean side of Shell Beach Road utilizing funds received as part of the Five Cities Multimodal Transportation Network Enhancement Project.

Goal #5: Housing and Homelessness

Priority: Complete affordable housing projects
 The City continued supporting the 50-unit affordable housing project on 4th Street and the 25-unit affordable housing project on Shell Beach Road, including providing construction inspections, processing reimbursements for City-provided funding, and similar actions.

Priority: Support and participate in regional efforts in a collaborative manner  Staff represented the City as part of the San Luis Obispo County Housing Trust Fund Commission.

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Priority: Invest in housing and homelessness assistance projects where feasible  The City continues to provide both General Fund and CDBG funding support to support nonprofit partners.

Other Administrative Accomplishments
In addition to making substantial progress on the City Council’s goals, staff has made noteworthy progress in other administrative areas including:
 The Council adopted new regulations regarding short-term rentals to phase out the current licenses over time while not issuing new licenses after adoption of the regulations.
 Ongoing work to digitize property development records in the Community Development Department.
 Completed and submitted the 2022 General Plan Annual Report.  Participated in the Coastal Cities Group Leadership Committee.  Preliminary recommendations regarding the City’s Community Development Block Grant (CDBG) allocation were made to the County Board of Supervisors.  Annual Comprehensive Financial Report: The City issued its FY 2022 Annual Comprehensive Financial Reports (ACFR) and submitted the report to the Government Finance Officers Association for the Excellence in Financial Reporting Award. The City received this award for the FY 2022 ACFR, making it the 20th consecutive year the City has received this prestigious award.  City staff and an IT consultant developed a Technology Master Plan that Council approved for the next 5.5 years. Council appropriated funds for the first 2.5 years of the various IT initiatives and projects.
 FY 2024 and FY 2025 Adopted Budgets: The Council adopted the FY 2024 and FY 2025 Adopted Budgets, effective July 1, 2023 through June 30, 2025. The budget is structurally balanced and fully funds its reserves.  10-Year CIP: The City Council approved the 10-Year Capital Improvement Program for FY 2024 through FY 2033. This document identifies the immediate needs and seeks to capture the long-term capital needs of the City. The document is an important planning document that is updated biennially and subject to change as the needs of the City become more defined and individual projects move along in their respective planning, budgeting, and construction processes.  SCADA Cybersecurity: Staff completed improvements to the City’s SCADA system to ensure more security in the event of a cyber-attack.  Creation of the Pismo Beach Stewardship and Educational Outreach Program.

This program offers residents and visitors education on the importance of good stewardship.

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FISCAL IMPACT:

There is no fiscal impact associated with receiving this report as information only. Any fiscal impacts associated with the implementation of City Goals will be analyzed at the time actionable items are brought to the Council for consideration.

ATTACHMENTS:

None.

Submitted by:

Executive Team
City Manager Approval:

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